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HomeMy WebLinkAbout2009/03/10 Report to RDA Item No. 2CIT OF IF R LADE LSII`IO E ate, DREAM EXTREME REPORT TO REDEVELOPMENT AGENCY TO: HONORABLE CHAIRMAN AND MEMBERS OF THE REDEVELOPMENT AGENCY FROM: ROBERT A. BRADY EXECUTIVE DIRECTOR DATE: MARCH 10, 2009 SUBJECT: APPROVAL OF MINUTES Discussion The following Redevelopment Agency Minutes are submitted for approval: a) Joint City Council /Redevelopment Agency Meeting -- February 24, 2009 b) Regular Meeting of the Redevelopment Agency — February 10, 2009. Recommendation Approve the Minutes as submitted. Prepared by: Carol Cowley Interim Secretary Approved by: Robert A. Brady Executive Director Agenda Item No. 2 Page 1 of 12 MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA ����������" ��������TUESDAY, �FEBRUARY24�20 09.......x ....... no....... CALL TO ORDER -- 4:00 P.M. Mayor Magee called the Agenda Review session and Special Meeting to order at 4:01 pm. ROLL CALL PRESENT: MAYOR MAGEE MAYOR PRO TEM MELENDEZ COUNCILWOMAN BHUTTA COUNCILMAN HICKMAN ABSENT: COUNCILMAN BUCKLEY Also present: City Manager Brady, City Attorney Leibold, Acting Administrative Services Director Riley, Acting Community Development Director Weiner, Public Works Director /City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Parks and Recreation Director Gonzales, Information /Communications Manager Dennis, and Interim City Clerk Cowley. PRESENTATIONS /CEREMONIALS Council recognition of LEMSAR Certificate of Appreciation to Western Outdoor Magazine Reporter, George Kramer Presentation by Southern California Edison PUBLIC COMMENTS There were no public comments. CONSENT CALENDAR (2) Approval of City Council Minutes Agenda Item No. 2 Page 2 of 12 Recommendation: Approve the following minute(s): a) Regular Meeting — January 27, 2009 b) Joint City Council Redevelopment Agency Meeting — February 10, 2009. (3) Warrant List Dated February 12, 2009 Recommendation: Authorize payment of Warrant List dated February 12, 2009. (4) Investment Report — January 2009 Recommendation: Receive and File. Councilman Buckley asked about CFD 90 -2 not being listed on the City's pooled investment funds. Acting Administrative Services Director Riley advised that the pooled cash and investment by fund is for the City's investments. CFD 90 -2 is part of the Redevelopment Agency. (5) Claims Against the Citv Recommendation Reject the claims of Matthews, Eslinger, Sherfey, Munoz, Balthorpe, Qiuiroz. Hinojosa and Johnson and direct the City Clerk's Office to send a letter informing the claimants of the decision. (6) Consideration of Approving Amendment No. 3 to the Joint Exercise of Powers Agreement Creating the Western Riverside County Regional Conservation Authority Recommendation Approve Amendment No. 3 to the Joint Exercise of Powers Agreement Creating the Western Riverside County Regional Conservation Authority adding the cities of Menifee and Wildomar to the Joint Powers Authority. Mayor Magee asked the number of acres each city is being asked to dedicate. Mayor Pro Tem Melendez, the delegate to the Joint Powers Authority advised she would get that information and make it available. (7) Reallocation of CDBG funds 2009 -2010 Recommendation 1. Approve the reallocation of $50,000 from Dangerous Structure Abatement to Code Enforcement — Nuisance Abatement. 2. Approve submittal of the City's reallocation request to the County of Riverside. Mayor Pro Tem Melendez asked if the reallocation was to hire an additional Code Enforcement Officer and was advised by Mayor Magee that it was reallocating funds to Code Enforcement for existing officer. Agenda Item No. 2 Page 3 of 12 (8) Recommendation Approve the revised Contract Agreement with Hartzog and Crabill, Inc., to provide traffic operations services of City traffic signals. Councilwoman Bhutta asked the length of time the previous contract was. Public Works Director /City Engineer Seumalo advised that the original contract was at least three years but was extended so they have been with the city for five years. (9) Authorization for the City Manager to Enter Into Contract with Urban Crossroads to Complete Traffic Analysis Services for the City of Lake Elsinore General Plan Update Traffic Study Recommendation The City Council authorize the City Manager to enter into a contract with Urban Crossroads for an amount not to exceed $28,900. Councilwoman Bhutta asked when Urban Crossroads would begin. Acting Community Development Director Weiner advised as soon as the agreement was approved and the analysis would be complete in approximately 40 days depending on the time it takes for the consultants to get all of the information together. (10) Professional Services Contract for Assessment Engineering and Special Tax Consulting — Francisco and Associates. Inc. Recommendation The City Council authorize the City Manager to enter into a professional services agreement with Francisco and Associates, Inc. for assessment engineering and special tax consulting services and terminate the existing professional services contract with Harris & Associates effective April 30, 2009. (11) Receive and File the Annual Special Tax Levy Report for the City's Communitv Facilities Districts for FY 2008 -09 Recommendation That the City Council receive and file the report. (12) Resolution of Support for the Riverside County Regional Detention Center Recommendation It is recommended that the City Council adopt Resolution No. 2009 -04 supporting the Riverside County Regional Detention Center. Councilman Hickman asked where Whitewater was. Mayor Magee advised it was on the way to Palm Springs between Cabazon and the 10/111 split and the reason he asked to have this item on the agenda was to continue to assist Sheriff Stan Smith in his goal to add more jail beds, as well as the District Attorney and Supervisor Jeff Stone who has worked on this since taking office. Mayor Magee advised there is some opposition from the City of Palm Springs and that is the reason other cities are taking up the challenge. Agenda Item No. 2 Page 4 of 12 PUBLIC HEARING(S) (13) Tentative Tract Map No. 30495 Recommendation 1. Adopt a resolution adopting findings that the project is exempt from the Multiple Species Habitat Conservation Plan (MSHCP). 2. Adopt a resolution approving Tentative Tract Map No. 30495. The applicant was requested to advise Council on what school district and type of school would be built. The applicant directed Council to the Tract Map indicating there is a school proposed at the location in the middle of the map. The school is a traditional elementary school located in the Menifee School District, and the applicant is currently negotiating the sale of that site. Mayor Magee advised the applicant that he can't support the project in Area 37 with the smaller 3,000 square foot lots with ten foot backyards, 15 foot front yards, and no public parking on the street. He mentioned similar projects with smaller lots and he felt it was inadequate for large homes to be built on small lots. The applicant responded that the streets are private but that they are built to public standards. Thereafter followed discussion regarding the street dimensions and the parking. (14) Appeal of the Planning Commission's Action Relative to the Approval of Conditional Use Permit No. 2007 -18: a Reguest to Establish a "Tackle and Bait" Shop in Conjunction with a Convenience Store as well as Related On -site Recommendation 1. Uphold the Planning Commission's January 6, 2009 decision to approve the proposed "tackle and bait" shop located at 1604 W. Lakeshore Drive; or 2. Reject the Planning Commission's January 6, 2009 decision to approve the proposed "tackle and bait" shop located at 1604 W. Lakeshore Drive. Mayor Magee asked the City Manager if he was able to solve the trespassing issue. Mr. Brady's response was inaudible. Acting Community Development Director Weiner advised Council that the appellant, Scott Munson, is not listed on any property ownership list nor is he listed on the ownership of the liquor store. Mayor Magee stated the issue is Mr. Neilsen's business will encourage trespassing on the adjacent business. Mayor Magee indicated he went to view the appellant's property and there seems to be vehicular trespassing on one side and pedestrians on the other two sides of their business. Mr. Weiner advised that the appellant would be at the council meeting and to Mr. Weiner's knowledge the appellant has represented the owners of the liquor store in the past but the City had no information connecting him to the liquor store as either a property owner or a business owner. The Mayor asked if there was anything that would Agenda Item No. 2 Page 5 of 12 allow them to have their trash service on an adjacent vacant lot and park cars on an adjacent vacant lot. Mr. Weiner replied they could not without going through the design process. BUSINESS ITEMS) (15) Fiscal Year 2008 -09 Mid -Year Budget Report Recommendation 1. Approve the revenue and expenditure budget adjustments proposed for Mid - Year 2008 -09. 2. Allocate $442,500 from the Supplemental Revenue Reserve Fund to cover Mid Year 2008 -09 budget shortfall. 3. Approve the Proposed Budget Guidelines for Fiscal Year 2009 -10 4. Approve the Budget Calendar for preparation of the Fiscal Year 2009 -10 budget. 5. Approve the reclassification of Sr. Human Resources Analyst Grade 65Z (union position) to Human Resources Administrator Grade 69Z (non -union position). Councilman Hickman asked how quickly the City was receiving the Lighting and Landscape District money under the Redevelopment Agency from the County. Acting Administrative services Director Riley advised that the City received a check in January and passed the funds through to Tuscany Hills already and the next payment from the county is expected in May. The City Council recessed to the Redevelopment Agency at 4:21 pm. REDEVELOPMENT AGENCY Vice - Chairwoman Bhutta called the meeting to order at 4:21 pm. PUBLIC COMMENTS There were no public comments. CONSENT CALENDAR (All matters on the Consent Calendar are approved on one motion, unless a Board Member or any member of the public requests separate action on a specific item.) (1) Approval of Redevelopment Agency Minutes Recommendation: Approve the following minute(s): c) Regular Meeting — January 27, 2009 d) Joint City Council /Redevelopment Agency Meeting — February 10, 2009 (2) Warrant List Dated February 12, 2009 Recommendation: Authorize payment of Warrant List dated February 12, 2009. Agenda Item No. 2 Page 6 of 12 (3) Investment Report — January 2009 Recommendation: Receive and File. PUBLIC HEARING(S) No public hearings scheduled. BUSINESS ITEM(S) No business items scheduled. Vice - Chairwoman Bhutta adjourned the Redevelopment Agency at 4:21 pm CLOSED SESSION Agency Counsel Leibold announced the Redevelopment Agency has no closed sessions and under the City's regularly scheduled meeting with closed sessions commencing at 5:00 pm on two items. Item 1(a) is employee performance evaluation pursuant to Government code § 54957 and it is the City Manager's annual performance evaluation. The second item involves closed session information from the Joint Powers Agency entitled the Southwest Communities Financing Authority; the Government Code Section 54956.96 renders the City Council authority to discuss that item. For the Special Meeting which the City Council is currently in session, there is one item for closed session which is public employment under the authority of Government Code Section 54957(b) regarding the City Clerk position. 1(a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Gov't Code Section 54957: City Manager 1(b) CONFERENCE INVOLVING A JOINT POWERS AGENCY (SOUTHWEST COMMUNITIES FINANCING AUTHORITY) (GOV'T CODE SECTION 54956.96) Discussion will concern: Conference with real property negotiator: Property — APN 370 - 060 -050 southeast of Corydon /west of Mission Trail Agency negotiator — Dean Deines Negotiating parties — Animal Friends of the Valleys and Elsinore Valley Municipal Water District Under negotiation — Price /terms /Conditions of Payment Name of local agency representative on joint powers agency board: Councilman Thomas Buckley Agenda Item No. 2 Page 7 of 12 ADJOURNMENT There being no further business to come before the Agency and Council, the meeting was adjourned at 4:22 pm. ROBERT MAGEE, MAYOR CITY OF LAKE ELSINORE THOMAS BUCKLEY, CHAIRMAN LAKE ELSINORE REDEVELOPMENT AGENCY ATTEST: CAROL COWLEY, INTERIM CITY CLERK CITY OF LAKE ELSINORE Agenda Item No. 2 Page 8 of 12 MINUTES REDEVELOPMENT AGENCY CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, FEBRUARY 10, 2009 ................................... ............................... 0...... CALL TO ORDER — 7: OOP.M. Chairman Buckley called the meeting to order at 8:51 pm ROLL CALL PRESENT: CHAIRMAN BUCKLEY VICE - CHAIRWOMAN BHUTTA MEMBER MAGEE MEMBER MELENDEZ MEMBER HICKMAN ABSENT: NONE. Also present: Executive Director Brady, Agency Counsel Leibold, City Treasurer Baldwin, Acting Administrative Services Director Riley, Acting Community Development Director Weiner, Public Works Director /City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Parks and Recreation Director Gonzales, Captain Cleary, Chief Hendershot, Information /Communications Manager Dennis and Agency Secretary Cowley. CLOSED SESSION REPORT Agency Counsel Leibold announced that the Redevelopment Agency met at 5:00 pm for two items of closed session. The first was agendized on the printed agenda as Item 1(a) conference with real property negotiator under the authority of Gov't Code § 54956.8, the property is identified by parcel number, the negotiating parties are the Redevelopment Agency and Elsinore Pioneer Lumber Company; under negotiation price and terms of payment. There is no reportable action. In addition, at the study session immediately preceding the closed session, the Redevelopment Agency added a second item of real property negotiations under the authority of the Brown Act, Section 54954 (b)(2) by a unanimous vote of the agency board finding that the need to discuss this item arose after the posting of the agenda. The item was real property negotiations, the parcel numbers are Agenda Item No. 2 Page 9 of 12 APN: 374 - 174 -013, 016, and 017. The negotiating parties are the Agency and Thomas Martin; under negotiation is price and terms of payment and there is no reportable action on this item either. 1(a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) Property: APN 374 - 174 -018, 374 - 262 -013 Agency Negotiator: Executive Director Brady Negotiating parties: Lake Elsinore Redevelopment Agency and Elsinore Pioneer Lumber Company Under negotiation: Price and terms of payment PUBLIC COMMENTS There are no public comments. CONSENT CALENDAR (2) Approval of Redevelopment Agency Minutes Recommendation: Approve the following minute(s): a) Joint City Council /Redevelopment Meeting — January 27, 2009 (3) Warrant List Dated January 29, 2009 Recommendation: Authorize payment of Warrant List dated January 29, 2009. Member Melendez moved to approve the Consent Calendar consisting of Items 2 and 3; second by Member Magee. The motion unanimously carried by the following vote: AYES: Chairman Buckley, Vice - Chairwoman Bhutta, Member Hickman, Member Magee, Member Melendez. NOES: None. PUBLIC HEARING(S) No public hearings scheduled. BUSINESS ITEM(S) (4) Resolution of the Agency Adopting the Report to City Council for the Agenda Item No. 2 Page 10 of 12 the Documents and Consenting to and Calling a Joint Public Hearing Recommendation The Agency adopt the Resolution No. 2009 -01 Approving and Adopting the Agency's Report to the City Council on the Proposed Amended and Restated Redevelopment Plans for the Lake Elsinore Rancho Laguna Redevelopment Project Areas No. I, No. II, and No. III, Submitting said Report and the Proposed Amended and Restated Redevelopment Plans to the City Council of the City of Lake Elsinore, and Consenting to a Joint Public Hearing with the City. Agency Counsel Leibold informed the Agency that the Agency is in the process of updating the Agency's three redevelopment plans explaining that each of the plans was originally adopted in the 1980's and has been amended several times. There are several purposes for the Redevelopment Plan Amendments: One was to integrate each of the plans into a single document so that it is more user friendly, easier to read, and several documents do not have to be consulted in order to understand the plan provisions. Also to update current provisions of Community Redevelopment Law because the law has changed in many respects over the past 20 to 30 years and those changes need to be reflected in the Plan. Staff is also cleaning up the format of both the mapping and the text so the plans are easier to read, clarifying and restating both the time limits and the financial limits in each of the plans that have been affected by the various amendments. In November 2008, the Redevelopment Agency approved transmitting a draft of the updated Redevelopment Plans to the various taxing entities circulating the negative declaration for comment and referring the proposed plans to the Planning Commission for consistency finding with the General Plan with a report back to the Redevelopment Agency and City Council. In December the Planning Commission did review the Plans, made the appropriate consistency findings with respect to the General Plan and that report is included in Council's agenda material. The purpose tonight is for the Redevelopment Agency to adopt the report to the City Council which is a requisite document in the process of redevelopment plan amendments and adoptions and to request the City Council set a joint public hearing for March 24 for consideration of the ordinances approving the updated Amended and Restated Redevelopment Plans. Once the Redevelopment Agency acts and the City Council reconvenes, the City Council action is to receive the Report to Council and consent to and direct staff to go ahead and publish and mail notice of the joint public hearing for March 24 Notices will be published four times and sent to all property owners and all occupants within all of the project areas. It is a significant mailing and staff is ready to send those notices as soon as staff receives the Redevelopment Agency and City Council consent. Member Magee moved to approve staffs recommendation and adopt Resolution No. 2009 -01; second by Member Bhutta. The motion unanimously carried by the following vote: AYES: Chairman Buckley, Vice - Chairwoman Bhutta, Member Hickman, Member Magee, and Member Melendez. NOES: None. Agenda Item No. 2 Page 11 of 12 PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 3 MINUTES EXECUTIVE DIRECTOR COMMENTS LEGAL COUNSEL COMMENTS BOARDMEMBER COMMENTS Chairman Buckley announced that he had an extra copy of the Report to Council and if anyone is interested, they can ask him for a copy. ADJOURNMENT Their being no further business to come before the Agency Board, Chairman Buckley adjourned the meeting at 8:57 pm. THOMAS BUCKLEY, CHAIRMAN LAKE ELSINORE REDEVELOPMENT AGNECY ATTEST: CAROL COWLEY, INTERIM SECRETARY LAKE ELSINORE REDEVELOPMENT AGENCY Agenda Item No. 2 Page 12 of 12