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Home My WebLink About2009-02-24 City Council Agenda Item No 9CITY OF i�� LADE ,LSIAOIZE DREAM EXTREME- REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: FEBRUARY 24, 2009 SUBJECT: AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO CONTRACT WITH URBAN CROSSROADS TO COMPLETE TRAFFIC ANALYSIS SERVICES FOR THE CITY OF LAKE ELSINORE GENERAL PLAN UPDATE TRAFFIC STUDY Background The City of Lake Elsinore serves as the lead agency to evaluate the environmental impacts of development projects proposed within the City. The Community Development Department is responsible for the preparation of the necessary information and, depending on the scope and size of the project, will either prepare the environmental studies /documents in -house or have a consultant prepare the documents and /or studies. Discussion The General Plan Update process has been ongoing for several years and is nearing completion. Based on the multiple land use changes and density modifications that were recently found acceptable by the City Council, a traffic analysis is needed in order to incorporate correct and updated information into the Draft Environmental Impact Report (EIR). Urban Crossroads' services were originally used by the General Plan Update consultant who is no longer involved with the project. Based on Urban Crossroads' background history and familiarity with the City's General Plan Update process, staff feels it is appropriate to contract for their services in order to complete the traffic analysis needed for the finalization of the EIR. Agenda Item No. 9 Page 1 of 5 Urban Crossroads Contract Services February 24, 2009 Page 2 Fiscal Impact The cost of preparing the required traffic analysis and study will be paid by remaining funds in the General Plan Update budget. The remaining project budget is approximately $80,000. Recommendations Staff recommends that the City Council authorize the City Manager to enter into a contract with Urban Crossroads for an amount not to exceed $28,900. Prepared by: Tom Weiner Acting Director of Community Development Approved by: Robert A. Brady City Manager Attachments: Urban Crossroads Proposal Agenda Item No. 9 Page 2 of 5 AUTHORIZATION FOR ADDITIONAL WORK January 21, 2009 Mr. Tom Weiner CITY OF LAKE ELSINORE 130 South Main Street Lake Elsinore, CA 92530 Subject: City of Lake Elsinore General Plan Update Additional Land Use Changes Review - Contract Amendment #2 Dear Mr. Weiner: Urban Crossroads, Inc. is pleased to submit this proposal agreement to the City of Lake Elsinore (Client) for approval of additional work necessary to complete traffic analysis services for the City of Lake Elsinore General Plan Traffic Study project in the City of Lake Elsinore. SCOPE OF ADDITIONAL WORK The following scope of additional work is based on our recent electronic (e -mail) and verbal communication with the project team regarding the team's desire to perform a complete analysis of the current "City Council Directed plan for the City of Lake Elsinore General Plan Update project. Task 1 Develop SED conversion factors for new land use categories (Gateway Commercial and Downtown Recreational). Task 2 Convert the revised land use data to socioeconomic data (SED) suitable for use in the transportation model. Task 3 Provide the new SED to City staff for review and approval. Task 4 Summarize recommended roadway network changes per the Pac Clay project and most current SR -74 / 1 -15 interchange project (e.g. Riverside Drive and interchange configuration) for review and approval by City staff. Task 5 Perform transportation model run (re -run up to 3 times to provide reasonable results). Task 6 Calculate peak hour and daily traffic volume forecasts for the "City Council Directed" scenario. Task 7 Analyze operations and provide recommendations at the same study area locations as in the published study. 05059 -07 Amend 2 Agenda Item No. 9 Page 3 of 5 Mr. Tom Weiner CITY OF LAKE ELSINORE January 21, 2009 Page 2 Task 8 Prepare a supplemental letter report to reflect new analysis. Task 9 Attend up to two meetings with City staff to coordinate the work effort. ADDITIONAL PROFESSIONAL FEES In order to complete this additional work, the professional fee is $19,700. This increases the current contract authorization of $9,200 to a total project amount of $28,900. DELIVERABLES /TIMING We estimate the supplemental letter report will be completed in 40 working days (assuming one week turnaround on City staff review of SED and roadway network data) after receiving the signed contract and materials documenting the changes to the draft Land Use Element. TERMS If agreeable, this letter serves as our mutual, contractual agreement and authorization to proceed with additional work to the original agreement approved by Client on August 16, 2007. By signing this additional work authorization, Client acknowledges that all original contractual details remain intact and unchanged including Deliverables, Liability and Timing issues due to unforeseen circumstances. Please sign one copy of this authorization for additional work and return it to us for our files. We look forward to continuing to serve you on this project. This proposal offer is valid for 60 days. If you have any questions, please contact me directly at (949) 660 -1994 ext. 210. Respectfully submitted, URBAN CROSSROADS, INC. Carleton Waters. P. E. Principal CW:rd JN: 05059 -07 Amend 2.doc Attachment CONTRACT APPROVAL: Approved by: Title: Firm: CITY OF LAKE ELSINORE Date: � �iLc. / Marlie Whiteman, P.E. Senior Associate 05059 -07 Amend 2 Agenda Item No. 9 Page 4 of 5 Mr. Tom Weiner CITY OF LAKE ELSINORE January 21, 2009 Page 3 EXHIBIT A BILLING RATES FOR URBAN CROSSROADS, INC. Position Hourly Rates Senior Principal $150 — 185 Principal $140 — 175 Associate Principal $125 — 160 Senior Associate $110 — 145 Associate $100 — 135 Senior Analyst $85 — 120 Analyst $70 — 105 Assistant Analyst $50 — 85 Senior Technician $55 — 90 Technician $45 — 80 Assistant Technician $35 — 70 Administrative Manager $75 — 110 Administrative Supervisor $60 — 95 Administrative Assistant $45 — 80 General (1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long - distance telephone calls, travel, and traffic counts will be billed at cost plus ten (10) percent. (2) Hourly rates apply to work time, travel time, and time spent at public hearings and meetings. For overtime work, the above rates may be increased 50 percent. (3) Client payment for professional services is not contingent upon the client receiving payment from other parties. (4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30) days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be subject to interest at the maximum permitted by law. February 14, 2006 05059 -07 Amend 2 Agenda Item No. 9 Page 5 of 5