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HomeMy WebLinkAbout2010-04-27 City Council Agenda Item No. 2CITY OF LAKE ~ LSIAORJE DREAM EXTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: APRIL 27, 2010 SUBJECT: APPROVAL OF MINUTES Discussion The following City Council minutes are submitted for approval: (a) Joint Study Session City Council April 13, 2010 (b) Regular City Council Meeting Minutes April 13, 2010 Recommendation Approve the Minutes as submitted. ~r~ Prepared by: Dana C. Porchey" Office Specialist Approved by: Carol Cowley Interim City Cler Approved by: Robert A. Brady City Manager AGENDA ITEM NO.2 Page 1 of 23 Page 2 of 23 MINUTES REGULAR CITY COUNCIL MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, APRIL 13, 2010 CALL TO ORDER Mayor Melendez called the meeting to order at 7:03 p.m. ROLL CALL PRESENT: MAYOR MELENDEZ MAYOR PRO TEM BHUTTA COUNCIL MEMBER BUCKLEY (arrived at 7:07 p.m.) COUNCIL MEMBER HICKMAN COUNCIL MEMBER MAGEE ABSENT: NONE Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Director of Community Development Weiner, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Information/Communications Manager Dennis, Police Chief Cleary, Fire Chief Hendershot and Interim City Clerk Cowley. PLEDGE OF ALLEGIANCE Mayor Melendez invited Jason Crow, President of the Lake Elsinore Little League to lead the audience in the Pledge of Allegiance. CLOSED SESSION 1a. Conference with Legal Counsel-Existing Litigation Pursuant to (subdivision (a) of Gov't Code § 54956.9) Michel Knight vs. City of Lake Elsinore (Riverside Superior Court Case No. RIC10001036) City Attorney Leibold announced there was one item discussed during Closed Session, which has been postponed until April 27, 2010, pending final settlement negotiations. Page 3 of 23 Regular City Council Study Session April 13, 2010 PRESENTATIONS/CEREMONIALS Page 2 of 10 • Certificate of Appreciation to Thomas Vose, Former Librarian for the Lake Elsinore Public Library. Mayor Melendez thanked Thomas Vose for all of his hard work. She advised the Council and audience that Mr. Vose has accepted a position working for the City of Perris and stated he will be greatly missed. Mr. Vose thanked the City Council for the Certificate of Appreciation and introduced Michele Palmer who will be the City's new Librarian. Michele Palmer introduced herself to the City Council and indicated that she is looking forward to working with the City of Lake Elsinore. • Proclamation Acknowledging the Month of May as Veteran's Appreciation Month Mayor Melendez provided recognition to Veteran's in the community who are working for our Nation through the Armed Forces. She thanked all of the Veterans and their families for their hard work and dedication. • Proclamation Recognizing May 1St as Silver Star Service Banner Day Mayor Melendez noted the Silver Star Service Banner is an organization who honors those who have been wounded or have been ill while serving in the military and she expressed her appreciation to the families and members of this organization. • Recognition of Papa G's Pizza for being named Business of the Year Mayor Melendez honored Papa G's Pizza Restaurant for being named Business of the Year by the City Council. She expressed her appreciation to the owner's of the restaurant, Gil Darmofal and Chris Ginter for the support they gave to organizations such as the Lake Elsinore Little League and the Boy's & Girls Club, through out the year. Gil Darmofal thanked the City Council for being named Business of the Year and how it is important to teach the young children the importance of giving back to the community. • Proclamation Acknowledging April 11-17, 2010 as National Library Week Mayor Melendez presented a Proclamation to Thomas Vose the former City of Lake Elsinore Librarian acknowledging April 11 - 17 as National Library Week and encouraged everyone to visit the local library. Thomas Vose thanked the City Council for the Proclamation and advised the audience that library cards are free and to come visit their local library. Page 4 of 23 Regular City Council Study Session April 13, 2010 PUBLIC COMMENTS No comments. CONSENT CALENDAR 2. Approval of City Council Minutes Recommendation: Approve the following minutes: Page 3 of 10 1. City Council/ Redevelopment Agency Joint Study Session Minutes of March 9, 2010 and March 23, 2010 2. Regular City Council Minutes of March 9, 2010 and March 23, 2010 3. Warrant List Dated March 31, 2010 Recommendation: Authorize payment of Warrant List March 31, 2010. 4. Second Amendment to Amended and Restated Agreement for Legal Services dated Recommendation: That the City Council and Agency Board approve the Second Amendment to the Amended and Restated Agreement for Legal Services and Authorize the Mayor and Chairman to execute the same. 5. Replacement Copier and Lease Agreement with Innovation Documents Solutions Inc., For City Manager's Department Recommendation: That the City Council approve; (1) Innovation Document Solutions, Inc. Canon iR3225 digital copier lease agreement and designate and authorize the City Manager to execute the 60 month Municipal Lease agreement with Canon Financial Services, Inc.; and (2) Approve service proposal by Innovation Document Solutions, Inc. based on monthly CMAS Service Agreement #GS-25F- 0023M and designate and authorize the City Manager to execute the Service Agreement with Innovative Document Solutions, Inc. 6. Summary of Project Activity and Billing for 1-15/Railroad Canyon Road Interchange - SC Engineering Recommendation: Receive and file report Page 5 of 23 Regular City Council Study Session Page 4 of 10 April 13, 2010 It was moved by Council Member Hickman and seconded by Mayor Pro Tem Bhutta to approve Consent Calendar Items 2 through 6. The motion unanimously carried by the following vote: Ayes: Council Members: Buckley, Hickman, and Magee, Mayor Pro Tern Bhutta and Mayor Melendez. Noes: None PUBLIC HEARING(S) 7. Public Hearing - Tentative Parcel Map No. 35336 & Tentative Tract Map No. 35337 for "Spyglass Ranch Specific Plan" Recommendation: It is recommended the City Council adopt the following resolutions: (1) City Council Resolution No. 2010-014 Adopting Findings of Consistency with the Multiple Species Habitat Conservation Plan (MSHCP); (2) City Council Resolution No. 2010-015 Approving Tentative Parcel Map No. 35336; and (3) City Council Resolution No. 2010-016 Approving Tentative Tract Map No. 35337. Mayor Melendez opened the Public Hearing at 7:24 p.m. Director of Community Development Weiner provided an overview of the project to the City Council and indicated the applicant was present and would be available to answer any questions the Council may have. Mayor Melendez asked City Clerk Cowley if she received any written correspondence that needed to be entered into the record. City Clerk Cowley responded by saying no written correspondence has been received. Mayor Melendez asked if anyone wished to speak in favor or in opposition the project. Eric Lunde, applicant for the project introduced himself to the Council. He addressed issues Council raised and discussed during the joint study session meeting regarding estate lot sizes. He stated the reasons for the smaller lot sizes were because of the requirements for water tanks; the possibly of Indian artifacts; and the topography. He advised Council during the final map process they could move the water tanks, determine if there are any Indian artifacts and work with the topography. He stated another issue was with the potential traffic issues at Camino Del Norte. He advised Council they are required to install traffic signals which should help mitigate the situation. He stated if these comments do not address all of Council's concerns, then he asked the item be continued in order to work out all of the issues with staff and have the item brought back to Council for further discussion. Mayor Melendez closed the Public Hearing at 7:29 p.m. Council Member Magee addressed his concerns of not having the nine to ten estate lot sizes as noted in the Conditions of Approval. He noted the development fronts the Page 6 of 23 Regular City Council Study Session Page 5 of 10 April 13, 2010 community and he would like to see more landscaping than just half street width. He would also like to see larger lot sizes. Council Member Buckley pointed out that the Franklin Overpass would connect to Camino Del Norte and asked if two lanes would be enough to accommodate the traffic. Public Works Director/City Engineer Seumalo responded by saying the project impact was for the project at Camino Del Norte not off site traffic. Staff would have to and would have to make the connection from Camino Del Norte to the new interchange which would also connect to Canyon Estates. Council Member Buckley asked about the optional commercial development in that area. Director of Community Development Weiner replied it was still an option at this point. Mayor Pro Tenn Bhutta asked about the parks per the Lake Elsinore Municipal Code. (LEMC). She addressed of the hauling route issue to insure the developer used Camino Del Norte and not Summerhill or Greenwald. She also agreed with the other Council Members on the need for estate-size lots. She indicated this area is the gateway to the community and the necessity to have both sides of the street landscaped. Director of Community Development Weiner replied the park that is currently proposed is over six acres, which staff is comfortable with. Council Member Hickman advised the public where this proposed project would be located. He expressed adding any commercial to that area would lead to more revenue along Main Street. He spoke of the two lanes verses four lanes and stated he could handle two lanes for now. Mayor Melendez asked the Fire and Police Department if only two lanes along Camino Del Norte would be adequate for service calls. Fire Chief Henderson replied by saying he has not had an opportunity to review the traffic study but feels it should be adequate. Council Member Magee indicated he would support having commercial for that area as it would bring revenue back into the City. Council Member Hickman asked the applicant if this would have any negative financial impact. Eric Lunde replied his staff would need to discuss this with their engineers to see what the impact would be. He stated having to fully landscape Camino Del Norte may cause Page 7 of 23 Regular City Council Study Session Page 6 of 10 April 13, 2010 a financial burden without having a reimbursement alternative from other future developers. Mayor Melendez asked if the applicant ever considered swapping the two pieces of land because Elsinore Hills Road would cut into private property. Eric Lunde replied by saying they have worked with the adjacent property owner and they would be splitting the land the best they can. He stated the adjacent property owner is working with them. Council Member Hickman asked if any of the TUMF funds could be applied towards this project. City Manager Brady responded by saying this development is not part of the TUMF zone. It was moved by Council Member Magee and second by Council Member Buckley to continue this item off calendar in order to allow the applicant to work with staff on a reimbursement agreement to fully improve Camino Del Norte Road and Elsinore Hills Road including landscaping. The motion unanimously carried by the following vote: Ayes: Council Members: Buckley, Hickman, and Magee, Mayor Pro Tern Bhutta and Mayor Melendez. Noes: None 8. Residential Design Review No. 2009-05 Proposed for 65 Lots in Rosetta Hills, Tract 31792, By DR Horton Recommendation: It is recommended that the City Council adopt Resolution No. 2010-017 Approving Residential Design Review No. 2009-05. Mayor Melendez opened the Public Hearing at 7:45 p.m. Director of Community Development Weiner provided an overview of the project and indicated he and the applicant are available to answer any questions the Council may have. Dan Boyd, Vice President of DR Horton Development introduced himself to the Council and community. He stated he agreed with the Conditions of Approval and thanked staff for all their help. Mayor Melendez asked if anyone wished to speak either in favor or against the project. There being none, Mayor Melendez closed the Public Hearing at 7:47 p.m. Mayor Pro Tern Bhutta stated she was looking forward to the new development in the area. Page 8 of 23 Regular City Council Study Session Page 7 of 10 April 13, 2010 Council Member Hickman concurred with Mayor Pro Tern Bhutta. It was moved by Council Member Hickman and seconded by Mayor Pro Tern Bhutta to approve Residential Design Review No. 2009-05, adopting Resolution No. 2010-017. The motion unanimously carried by the following vote: Ayes: Council Members: Buckley, Hickman, and Magee, Mayor Pro Tern Bhutta and Mayor Melendez. Noes: None 9. A Resolution of the City Council of the City of Lake Elsinore Vacation the Public Road Easement Rights in Tract 31706, Bridgegate Community Recommendation: It is recommended that City Council continue this item to the April 27, 2010 regular City Council meeting. Mayor Melendez opened the Public Hearing at 7:49 p.m. Public Works Director/City Engineer Seumalo provided an overview of the item and requested City Council continue the item to the regular meeting of April 27, 2010, meeting to ensure the proper noticing of all affected parties. Mayor Melendez asked if there was anyone who wished to speak either in favor or against the project. There being none, Mayor Melendez closed the Public Hearing at 7:49 p.m. It was moved by Mayor Pro Tern Bhutta and seconded by Council Member Buckley to continue the item to April 27, 2010. regular City Council meeting. The motion unanimously carried by the following vote: Ayes: Council Members: Buckley, Hickman, and Magee, Mayor Pro Tern Bhutta and Mayor Melendez. Noes: None 10.Oblections to the City's Weed Abatement Program Recommendation: That the City Council open the Public Hearing and give due consideration to any objections presented by the public. Mayor Melendez opened the Public Hearing at 7:50 p.m. Public Works Director/City Engineer Seumalo provided an overview of the item to City Council. He indicated the purpose of this public hearing is to provide to Council any public testimony against the City's Weed Abatement Program. Mayor Melendez asked City Clerk Cowley if she had received any written correspondence regarding this item. City Clerk Cowley replied by saying no correspondence has been received. Page 9 of 23 Regular City Council Study Session Page 8 of 10 April 13, 2010 Mayor Melendez asked if anyone in the audience would like to speak either in favor or in opposition of the project. There being none, Mayor Melendez closed the Public Hearing at 7:50 p.m. There being no further discussion, the item was received and filed. APPEAL(S) There are none. BUSINESS ITEM(S) There are none. The City Council recessed and convened to the Redevelopment Agency at 7:51 p.m. The City Council reconvened at 7:52 p.m. PUBLIC COMMENTS - NON-AGENDIZED ITEMS Chris Hyland addressed her concerns regarding the departure of the Director of Community Development Tom Weiner and how much he helped the City in the Update of the General Plan. She also addressed her disappointment to see the former City Clerk resign. Wayne Williams representing 'We the People" advised the public that the Town Hall meeting which was held on January 25, 2010 regarding the Medical Marijuana Dispensary is now available on CD free of charge. For those who are interested in a free copy they may send an email to www.wtp.elsinore.com. He provided a copy of the CD for each Council Member and to the City Clerk. CITY MANAGER COMMENTS City Manager Brady commented on the following: • Wednesday, April 14th the Java Jive at the Flour Fusion Bakery from 8:00 a.m. to 9:30 a.m. For information, please call the Chamber of Commerce at (951) 245- 8848. • Thursday, April 15th the EWDC Luncheon held at the Diamond Club from 11:30 a.m. to 1:00 p.m. For information, please call Anna or Matt at (951) 245-8848. • Friday through Sunday, April 16-18 would be the 3`d annual Frontier Days. The cost is $9.95 per person and would be held at the Alberhill Ranch Park. Page 10 of 23 Regular City Council Study Session Page 9 of 10 April 13, 2010 • Thursday, April 22nd is the Business Networking Mixer, hosted by Wells Fargo at the Marketplace. The event will be held from 5:30 p.m. to 7:30 p.m. Admission is $5.00 for members and $10.00 for non-members. • Saturday, April 17th would be the Unity in the Community 5K Run/Walk and 10K Run with Children's Fun Run. The event would be held at the Lake Elsinore Levee from 6:30 a.m. to 10:30 a.m. The pre-registration fees are Adult's $20, Students $10 and the Fun Run $5.00. The day of the race is $30 for adults. • Saturday, April 20th would be the E-Waste recycling collection event to be held from 8:00 a.m. to 1:00 p.m. Lake Elsinore residents can to bring their broken and used electronic gear to the Public Works Yard at 521 N. Langstaff. It is free of charge. • The City Manager stated he was sorry to see the Director of Community Development Tom Weiner leave the City of Lake Elsinore. He stated he was an outstanding Director who helped the City and he would be missed. LEGAL COUNSEL COMMENTS • City Attorney Leibold wished Tom Weiner good luck at his new job working as the Community Development Director for the City of Walnut. CITY COUNCIL COMMENTS Council Member Magee wished Tom Weiner good luck at his new job. He indicated that Tom helped "raise the bar" as he was a great help to the community. He stated he would be greatly missed and the City of Walnut is getting a great member to their staff. Council Member Hickman wished Tom Weiner good luck and hoped to see him in the future. He spoke of the "Unity in the Community" walk/run and hoped to see many citizens participate. He spoke of the Warrior Run which was extremely successful and thanked staff for the hard work with the Easter Egg Hunt. He asked City Manager Brady about the status of E-verification. City Manager Brady replied by saying he is working on an Ordinance. Mayor Pro Tem Bhutta wished Tom Weiner the best of luck at his new job and stated he will be greatly missed. She advised the public for those who planned on attending Frontier Days, there are $3.00 off coupons available on the Chamber of Commerce's Web site. She also thanked the Parks & Recreation Department and the City Manager for all the hard work particularly for the Grand Opening of Rosetta Park. Council Member Buckley wished Tom Weiner good luck working for the City of Walnut as he had been very helpful with the Redevelopment Agency. He advised the community of a Downtown Master Plan Community meeting to be held on Saturday Page 11 of 23 Regular City Council Study Session Page 10 of 10 April 13, 2010 April 17th from 10:00 a.m. to 12:00 p.m. which would be held at the City's Cultural Center. Mayor Melendez requested to see a status report regarding Buxton Community Analytics. She mentioned of the Warrior Dash which was held the previous week and stated it was lots of fun. She addressed comments made earlier by Ms. Hyland regarding staff resigning and advised the public that no one is encouraging staff to leave the City. She stated Tom Weiner would be greatly missed and how well he treated and respected the public. She advised the community that on Wednesday at Flour Fusion from 9:00 a.m. to 10:30 a.m. she will be the host of "Coffee with the Mayor". ADJOURNMENT There being no further business to come before the Council the meeting was adjourned at 8:05 p.m. to a regular meeting to be held on Tuesday, April 27, 2010, at 7:00 p.m. to be held in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530 California. MELISSA MELENDEZ, MAYOR CITY OF LAKE ELSINORE ATTEST: CAROL COWLEY, INTERIM CITY CLERK CITY OF LAKE ELSINORE Page 12 of 23 MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, APRIL 13, 2010 CALL TO ORDER - 4:00 P.M. Mayor Melendez called the Joint Study Session to order at 4:02 p.m. ROLL CALL PRESENT: MAYOR MELENDEZ MAYOR PRO TEM BHUTTA COUNCIL MEMBER BUCKLEY COUNCIL MEMBER HICKMAN COUNCIL MEMBER MAGEE ABSENT: NONE Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Director of Community Development Weiner, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Information/Communications Manager Dennis and Interim City Clerk Cowley. CLOSED SESSION 1a. Conference with Legal Counsel-Existing Litigation Pursuant to (Subdivision (a) of Gov't Code § 54956.9) Michel Knight vs. City of Lake Elsinore (Riverside Superior Court Case No. RIC10001036) PRESENTATIONS / CEREMONIALS Certificate of Appreciation to Thomas Vose, former Librarian for the Lake Elsinore Public Library Proclamation Acknowledging April 11-17, 2010 as National Library Week Recognition of Papa G's Pizza for being named Business of the Year Proclamation Acknowledging the Month of May as Veteran's Appreciation Month Page 13 of 23 Joint City Council Study Session Page 2 of 11 April 13, 2010 Proclamation Recognizing May 1 st as Silver Star Service Banner Day Mayor Melendez confirmed with the City Clerk that everyone being recognized would be present except for the proclamations acknowledging Veteran's Appreciation Month and Silver Star Service Banner Day. PUBLIC COMMENTS The City Clerk advised Mayor Melendez that she did not receive any requests to speak. CONSENT CALENDAR (2) Approval of City Council Minutes Recommendation: Approve the following minute(s): (a) City Council / Redevelopment Agency Joint Meetings of March 9, 2010 and March 23, 2010 (b) Regular City Council Meetings of March 9, 2010 and March 23, 2010 Councilman Hickman noted an error on the Minutes on page 12 of 49 should read e- verifying. (3) Warrant List Dated March 31. 2010 Recommendation: Authorize payment of Warrant List dated March 31, 2010. Council Member Hickman asked about Warrant No. 105, Miscellaneous General Project Fund in the amount of $685,889.22. Director of Administrative Services Riley advised the Council that it is money that is set aside for funded projects out of the General Fund. Council Member Hickman asked about Warrant No. 102493-102494 to CTAI Pacific Greenscape. Parks and Recreation Director Kilroy explained that CTAI is responsible for landscaping the parks where Excel Landscaping landscapes the street medians. Council Member Hickman asked about Warrant No. 102504, Division of the State Architect in the amount of $500.00. Director of Community Development Weiner replied that the funds were for the Building Officials Certification. Page 14 of 23 Joint City Council Study Session Page 3 of 11 April 13, 2010 Council Member Hickman asked about Warrant List No. 102556 to Perera Construction & Design in the amount of $219,851.58 and Warrant List No. 102580 regarding Snap on Tools. Public Works Director/City Engineer Seumalo explained the funds to Perera were for the completion of landscaping at the Rosetta Canyon Park, and explained further that Snap on Tools is a higher quality brand, which he felt was worth paying the extra money for a lesser quality would end up breaking, and are not sold at the local hardware stores. Council Member Hickman asked about Warrant List No. 102587-102589 to Staples Business Advantage in the amount of $2,469.51. Parks and Recreation Director Kilroy replied by saying the funds were used for hi-fi headphones for the hearing impaired which are used at the City's Senior Center. Council Member Hickman asked about Warrant List No. 102593 to Tomark Sports, Inc. Parks and Recreation Director Kilroy replied by saying the funds are used to sponsor an adult softball team. Mayor Pro Tern Bhutta asked about Warrant List No. 102478 to BMLA, Inc. in the about of $6,112.72. Director of Administrative Services Riley replied by saying the funds are for the Machado Park Capitol Improvement Project. Mayor Pro Tern Bhutta asked about Warrant list No. 102500 for the Department of Industrial Relations in the amount of $3,000.00. Director of Administrative Services Riley advised the Council that he would research this further. (4) Second Amendment to Amended and Restated Agreement for Legal Services Recommendation: That the City Council and Agency Board approve the Second Amendment to the Amended and Restated Agreement for Legal Services and Authorize the Mayor and Chairman to execute the same. Council Member Hickman suggested having the City Council review the legal services invoices as they are submitted. Page 15 of 23 Joint City Council Study Session Page 4 of 11 April 13, 2010 (5) Replacement Copier and Lease Agreement with Innovation Documents Solutions Inc., For City Manager's Department Recommendation: That the City Council approve; (1) Innovation Document Solution, Inc. Canon iR3225 digital copier lease agreement and designate and authorize the City Manager to execute the 60 month Municipal Lease agreement with Canon Financial Services, Inc.; and (2) Approve service proposal by Innovation Document Solutions, Inc. based on monthly CMAS Service Agreement #GS-25F-0023M and designate and authorize the City Manager to execute the Service Agreement with Innovative Document Solutions, Inc. Mayor Pro Tern Bhutta asked staff if there were any bids from other companies and why there was a need for another copier. Information/Communications Manager Dennis explained the City was leasing the equipment under the State's Municipal Pricing Policy which was the lowest price available. He provided a handout to the Council which provided a summary of the costs for each copier in the agreement. City Manager Brady added the Senior Center currently does not have a copier at their facility in order to run their monthly flyers. By adding a copier at the facility, it would save staff time. Mayor Melendez asked if staff has scaled down the number of copes that are made, noting that the City pays a per-copy cost as part of the maintenance agreement. Information/Communications Manager Dennis replied by saying there are two components to the copier service. The City pays a lease factor which is prorated over five years and service charge for periodic maintenance. City Manager Brady noted that staff has been encouraged to scan documents and send them electronically rather than printing; and to double side a document when feasible. (6) Summary of Project Activity and Billing for 1-15/Railroad Canyon Road Interchange - SC Engineering Recommendation: Receive and file report. Council Member Magee expressed his disappointment in the report indicating he has requested an audit of the invoices submitted by SC Engineers. He further stated the consultants have been working on the project for ten years and the City has yet to see plans. Public Works Director/City Engineer Seumalo replied by saying staff would be going out for construction drawing designs by the end of May. Page 16 of 23 Joint City Council Study Session Page 5 of 11 April 13, 2010 Council Member Magee pointed out an increase on the last purchase order of $1 million without an explanation. He asked what the $450,000 balance was for. Public Works Director/City Engineer Seumalo stated the balance of the purchase order is for the environmental report and for finishing the plans for the project approval. Council Member Magee requested copies of all invoices received from SC Engineering. Council Member Hickman asked when staff would have the final designs and how SC Engineering was selected. Public Works Director/City Engineer Seumalo replied by saying staff is in the final stages of the design configuration. He stated SC Engineering was hired initially in 2000 by the City Engineer and stated the process was conducted by a Request for Proposal (RFP). Mayor Melendez suggested SC Engineers provide an explanation to the City Council. Council Member Magee stated he had the opportunity to meet with CalTrans last month and the current design that has been proposed is much better. PUBLIC HEARING(S) (7) Public Hearing - Tentative Parcel Map No. 35336 & Tentative Tract Map No. 35337 for "Spyglass Ranch Specific Plan" Recommendation: It is recommended the City Council adopt the following resolutions: (1) City Council Resolution No. 2010-014 Adopting Findings of Consistency with the Multiple Species Habitat Conservation Plan (MSHCP); (2) City Council Resolution No. 2010-015 Approving Tentative Parcel Map No. 35336; and (3) City Council Resolution No. 2010-016 Approving Tentative Tract Map No. 35337. Council Member Magee asked Community Development Director Weiner how many total acres were dedicated to estate houses in the Updated General Plan relating to this project. Council Member Magee discussed with staff several Conditions of Approval including Condition No. 25, 34, 40b. Director of Community Development Weiner advised the Hillside Land Use designation covers that indicating there are substantial areas in the city but he did not have an exact number. He stated for this development it was conditioned for the final map to have the required number estate lots pursuant to the specific plan; however the applicant chose not to show that on the map. The applicant had concerns about that, however, staff informed the applicant that the City was not interested in removing that condition Page 17 of 23 Joint City Council Study Session Page 6 of 11 April 13, 2010 Mayor Magee confirmed that the current application as proposed goes from nine lots to 35 lots in the project area. Director of Community Development Weiner indicated it increases the lot numbers. The estate lots have been adjusted and the Planning Commission conditioned that they be put back into the map. Mayor Magee questioned Condition of Approval No. 25 relative to Tract Map 35336 that references the property owner or property owner's association will maintain the open space outside the public right of way; asking how sure Staff was that the property owner's association would maintain this. Director of Community Development Weiner advised that the alternative was to require a bond prior to occupancy to insure compliance. Council Member Magee expressed his concern with Condition No. 34 the construction of half width Camino Del Norte; there would be no one else to construct the other half except the tax payers. Director of Public Works Seumalo advised Council that the original condition did require full width construction of Camino Del Norte; however, through meetings with the developer and at that time there was a consortium of developments being proposed at the same time and discussions included the formation of a community facilities district to construct the streets, water, storm drains, and dry utilities as well. However, with the development atmosphere today staff reviewed the Conditions of Approval and another traffic analysis and began looking at it more piecemeal as far aw what impacts the traffic would have on the existing roadway and the traffic analysis showed that the Spyglass Ranch development would require two lanes. He indicated that as the other developments come in, staff will analyze their impact on the roadway and their contribution to widening of Camino Del Norte. Director of Public Works Seumalo confirmed for Councilman Magee, who was concerned about insuring that future developments be responsible for the completion of the road, that as future developments come in, subsequent traffic studies would be done and the traffic impact would be made a part of the City's standard conditions of approval. In response to Council Member Magee's inquiry into Condition 40b, Director of Public Works Seumalo advised that a traffic signal is required at Street A which is at the rear entrance of the Spyglass Development. He stated the signal does not meet the traffic signal warrants at this time and staff made an agreement with the developer that staff would monitor the warrant list and periodic studies would be conducted. Council Member Magee thanked staff for adding Conditions of Approval 83 and 84. He stated that he wanted to ensure that an assessment of the appropriate streets are added at the appropriate time so that it doesn't result in something not being included. Page 18 of 23 Joint City Council Study Session Page 7 of 11 April 13, 2010 Mr. Seumalo assured Council that a memorandum would be placed in each of the files for the proposed projects in that area. Council Member Buckley expressed his concerns with the traffic on Camino Del Norte. Mayor Pro Tem Bhutta addressed Condition of Approval No. 56 concerning the haul route and noted the project is close to the La Strada project and suggested using Camino Del Norte as the hauling route verses Greenwald. She also asked for confirmation that the lot size in the Municipal code was 6,000 square feet, but the lot sizes on the map were 5,000 feet. Director of Community Development Weiner confirmed that was correct. Mayor Pro Tern Bhutta asked if it is customary to have the advisory only, non-binding clause regarding phasing in the plans. Director of Community Development Weiner replied by saying the plan provides the developer with flexibility to build in phases. Mayor Pro Tem Bhutta asked the applicant, Mr. Lunde, if he has taken any measures to clean up the "TTarzan" house. Mr. Lunde responded by saying the house has been painted and X" rails have been installed to prevent any further vandalism. He indicated it's been about six months and there have been no problems. Director of Public Works Seumalo replied to Council Member Buckley's concerns about the amount of dirt to be hauled indicating he spoke to the project engineer regarding the hauling and the preliminary numbers for the volume of dirt from Spyglass alone is approximately 500,030 cubic yards. He emphasized that those numbers are very preliminary Council Member Hickman addressed condition No. 50 regarding hidden earthquake faults and asked if Council could receive a copy of the report. Director of Public Works Seumalo said yes, noting that this requirement is a standard Condition that is typically preformed. Council Member Hickman concurred with Mayor Pro Tem Bhutta's comment on not allowing the trucks to use Summerhill as a hauling route. He indicated his concerns are for emergencies and stated the proposal shows the road splits and asked if there would be a way to add an emergency exit out of Tuscany Hills. Director of Public Works Seumalo responded by saying the plans that he has seen for both Spyglass and South Shore I do not include a road going anywhere in the vicinity of Summerhill. He stated Elsinore Hills road actually would connect with Rosetta Canyon. Page 19 of 23 Joint City Council Study Session Page 8 of 11 April 13, 2010 Mayor Melendez spoke of the road width and pointed out how close the road is to the freeway and would be the main entrance into the development. Her concern would be the peak traffic time and could cause delays with traffic and suggested having four lanes instead of two. Public Works Director/City Engineer Seumalo replied by saying according to the traffic analysis two lanes is feasible. Mayor Melendez expressed her concern that the landscaping would only be completed on one side of the street. She felt the landscaping should be completed on both sides of the street and not to wait for the remaining development to be completed. Public Works Director/City Engineer Seumalo stated that what the Mayor was saying makes sense. After the project was analyzed on its own the traffic needs were half the street. Mayor Melendez responded that having only half of the street landscaped does not do justice to the development and does not make sense. She stated she did not see curb, gutter or sidewalk included. Public Works Director/City Engineer Seumalo replied by saying it is not unusual to see a full half street with improvements but staff could certainly put those details in. Mayor Melendez further expressed her concerns with the traffic issue. Mr. Seumalo expressed agreement indicating he has gone back and forth with the traffic engineer, and in his personal opinion it would be better to have that completed. He indicated he has a very good working relationship with Mr. Lunde; however, he would like him to explain because he agreed with the original traffic analysis. Council Member Magee spoke of curb, gutter and sidewalk and addressed the fact that this area is the gateway to the City. He stated perhaps Camino Del Norte and Elsinore Hills Road deserves to be fully landscaped including the medians and the developer could possibly be reimbursed as the other developers come into play. (8) Residential Design Review No. 2009-05 Proposed for 65 Lots in Rosetta Hills Tract 31792, By D R Horton Recommendation: That the City Council adopt Resolution No. 2010-017 Approving Residential Design Review No. 2009-05 Council Member Buckley expressed his concerns with some of the floor plans; indicating in Plan II he found it odd to have a bedroom that opens onto the dining room. Dan Boyd, Vice President for DR Horton addressed Council indicated indicating the product being proposed has been used in the past and based on the consumer responses and the likeability of the floor plan, it seems to be a popular arrangement. He continued that it gives the homeowners flexibility in terms of how they want to utilize Page 20 of 23 Joint City Council Study Session April 13, 2010 Page 9 of 11 the room and does not preclude them by being stuck with a larger room that is compelled to only have one use. Thereafter followed a brief discussion between Mr. Buckley and Mr. Boyd on this issue Council Member Hickman welcomed DR Horton back into the City. (9) A Resolution of the City Council of the City of Lake Elsinore Vacating the Public Road Easement Rights in Tract 31706. Bridgegate Community. Recommendation: That the City Council continue this item to the April 27, 2010 Regular City Council Meeting. (10) Objections to the City's Weed Abatement Program Recommendation: It is recommended the City Council open the public hearing and give due consideration to any objections presented by the public on this date. Mayor Pro Tern Bhutta asked if staff has received any formal complaints. Public Works Director/City Engineer Seumalo responded by saying no formal complaints have been received. APPEAL(S) There are none. BUSINESS ITEM(S) There are none. PUBLIC COMMENTS - NON-AGENDIZED ITEMS None The City Council recessed and convened to the Redevelopment Agency at 5:00 p.m. All members of the Agency were present. REDEVELOPMENT AGENCY CLOSED SESSION 1a. Conference with Legal Counsel-Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case. Page 21 of 23 Joint City Council Study Session Page 10 of 11 April 13, 2010 1 b. Conference with Legal Counsel - Anticipated Litigation Initiation of Litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: 1 potential case. CONSENT CALENDAR ITEM(S) 2. Approval of Redevelopment Agency Minutes Recommendation: Approve the following minute(s): (a) City Council / Redevelopment Agency Joint Meetings of March 9, 2010 and March 23, 2010 (b) Regular Redevelopment Agency Meetings of March 9, 2010 and March 23, 2010 3. Warrant List Dated March 31. 2010 Recommendation: Authorize payment of Warrant List date March 31, 2010 Chairman Magee spoke of the Storm Entertainment Group requesting funds for the Lake Elsinore Grand Prix and requested an accounting summary from staff. City Manager Brady responded by saying he has sent an email and has not received a response from them yet, but he would send out another email message to them. 4. Second Amendment to Amended and Restated Agreement for Legal Services Recommendation: That the City Council and Agency Board approve the Second Amendment to the Amended and Restated Agreement for Legal Services and authorize the Mayor and Chairman to execute the same. PUBLIC HEARING(S) There are none. BUSINESS ITEM(S) There are none. There being no further business before the Redevelopment Agency, Chairman Magee recessed the meeting at 5:02 p.m. The City Council reconvened at 5:02 p.m. PUBLIC COMMENTS - NON AGENIZED ITEMS - 3 MINUTES Page 22 of 23 Joint City Council Study Session Page 11 of 11 April 13, 2010 No comments. EXECUTIVE DIRECTOR COMMENTS No comments. LEGAL COUNSEL COMMENTS City Attorney Leibold announced that the City Council would adjourn to Closed Session at 5:02 p.m. to discuss the items listed as Item 1a under Closed Session. CITY COUNCIL COMMENTS No comments. ADJOURNMENT There being no further business to come before the Council and Agency Board, the meeting was adjourned to closed session at 5:03p.m. MELISSA MELENDEZ, MAYOR CITY OF LAKE ELSINORE ATTEST: CAROL COWLEY, INTERIM CITY CLERK CITY OF LAKE ELSINORE Page 23 of 23