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Home My WebLink About09/23/2008 CC Reports CITY OF LAKE ELSINORE CITY COUNCIL AGENDA DARYL HICKMAN, MAYOR GENIE KELLEY, MAYOR PRO TEM THOMAS BUCKLEY, COUNCILMAN ROBERT E. "BOB" MAGEE, COUNCILMAN ROBERT SCHIFFNER, COUNCILMAN ROBERT A. BRADY, CITY MANAGER WWW.LAKE-ELSINORE.ORG (951) 674.3124 PHONE (951) 674.2392 FAX LAKE ELSINORE CULTURAL CENTER 183 NORTH MAIN STREET LAKE ELSINORE, CA 92530 ************************************************************************************* TUESDAY, SEPTEMBER 23, 2008 STUDY SESSION AT 4:00 P.M. CLOSED SESSION AT 5:00 P.M. PUBLIC SESSION AT 7:00 P.M. The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon Subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at the City Clerk's Office on the Friday prior to the Council meeting and are available on the City's web site at www.lake-elsinore.orq. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Office at (951) 674-3124, ext. 262, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. CALL TO ORDER -- 5:00 P.M. CLOSED SESSION (1a) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: One potential case (1b) CONFERENCE WITH LABOR NEGOTIATOR (Gov't Code Section 54957.6) City designated representative: City Manager Brady Employee Organization: United Public Employees of California, L1UNA Local 777 CALL BACK TO ORDER (7:00 P.M.) PLEDGE OF ALLEGIANCE INVOCATION - MOMENT OF SILENT PRAYER ROLL CALL CLOSED SESSION REPORT PRESENTATIONS/CEREMONIALS (2) (3) (4) (5) (6) (7) Mayor Hickman will present a proclamation in recognition of Mayhall Printing. Mayor Hickman will present a proclamation in recognition of RELAY FOR LIFE. Mayor Hickman will present a proclamation in recognition of Lake Elsinore Library's 1 ooth Anniversary. Mayor Hickman will present a proclamation to the Assistance League of Temecula Valley. Mayor Hickman will present a Certificate of Appreciation to Jeanie Corral, Janna Kaas and Kathe Aniol for their contributions to Unity in the Community. A representative from the Lake Elsinore Valley Chamber of Commerce will provide the City Council with an update. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE (Please read & complete a Speaker's Form at the podium, prior to the start of the City Council Meeting.) PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Speaker's Form at the podium, prior to the start of the City Council Meeting. The Mayor will call on you to speak, when your item is called.) CONSENT CALENDAR (All matters on the Consent Calendar are approved on one motion, unless a Council member or any member of the public requests separate action on a specific item.) (8) Minutes of the Followinq Meetinq(sl a) Joint City Council/Redevelopment Agency Study Session - May 22, 2008. b) Joint City Council/Redevelopment Agency Study Session - September 9, 2008. c) Regular Meeting - September 9, 2008. Recommendation: Approve as submitted. (9) Warrant List Dated September 15. 2008 Recommendation: Authorize payment of Warrant List dated September 15, 2008. (10) Investment Report - Auaust 2008 Recommendation: Receive and file. (11) Purchase of Leica TCRP1205+ Robotic Trackina Total Station for Collision Scene Documentation Recommendations: a) Approve the purchase of the Leica RCRP1205+ Robotic Total Station and related equipment. b) Approve the expenditures in the amount of $29,818.52 to Servco Surveyors Service Company from the Lake Elsinore Traffic Offender Fund. (12) General Plan Update Recommendation: Receive and file. (13) 1-15/Railroad Canvon Road and 1-15/SR-74Interchanae Update Recommendation: Receive and file report. (14) Construction Contract Award for Grand Avenue Recommendations: a) Aware the Grand Avenue Pavement Rehabilitation to D & L Wheeler Enterprises in the amount of $257,451. b) Authorize the Mayor to execute the contract with D & L Wheeler Enterprises. (15) Reauest for Waiver of Fees for Use of the Cultural Center for a Candidates' Forum Recommendation: Approve request for fee waiver for the use of Cultural Center for a Candidates' forum. (16) Aareement with Home Depot U.S.A. for Reimbursement of the Cost of Enoineerino and CalTrans Permittina Services Relatino to the Interim Interchanoe Improvements at SR-74/1-15 - Chanoe Order No.1 Recommendations: a) Approve the project Change Order No. 1 with Home Depot U.S.A. in the amount of $227,902.60. b) Authorize the City Manager to execute the contract change order with Home Depot U.S.A. PUBLIC HEARING(S) There are no public hearings. APPEAl(S) (17) Appeal of the Plannino Commission's Denial of Minor Desion Review No. 2008- 091. Submitted bv K. Hovnanian Homes for 98 Sinole Familv Residences in the La Laouna Estates Specific Plan. Tract Map No. 32377-2 Recommendation: Uphold the Planning Commission denial of Minor Design Review No. 2008-01. If the City Council wishes to approve the applicant's appeal and reverse the Planning Commission's denial, the Council should direct staff to prepare the project as a Consent or Business Item on the next available City Council agenda. BUSINESS ITEM(S} (18) Fiscal Year 2008/09 Operatino Budoet Adiustments Recommendation: Approve the revenue and expenditure adjustments as presented in the staff report. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Speaker's Form at the Podium, prior to the Start of the City Council Meeting) CITY MANAGER COMMENTS CITY ATTORNEY COMMENTS COMMITTEE REPORTS CITY TREASURER COMMENTS CITY COUNCil COMMENTS ADJOURNMENT The Lake Elsinore City Council will adjourn to a regular meeting to be held on Tuesday, September 23, 2008, at 5:00 p.m. to be held in the Cultural Center located at 183 N. Main Street, lake Elsinore, CA 92530. AFFIDAVIT OF POSTING I, VIVIAN M. MUNSON, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall, 72 hours in advance of this meeting. Ilssll VIVIAN M. MUNSON CITY CLERK 17;r: ~/1 -;)fJoY / DATE' CITY OF .~ LAKE ,6,LSiNOM ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY. CITY MANAGER SEPTEMBER 23, 2008 DATE: SUBJECT: CLOSED SESSION ItEM(S) Discussion (1a) CONFERENCE WITH LABOR NEGOTIATOR (Gov't Code Section 54957.6) City designated representati\(e: City Manager Brady Employee Organization: United Public Employees of California, L1UNA Local 777 (1b) CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION -- Significant exposure to litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: (1 potential case) Recommendation Recess prior to adjournment of tonight's meeting in order to conduct an executive (closed) session. ' Vivian M. Munso@/ City Clerk Prepared by: Approved by: Robert A. Brady City Manager Agenda Item No. 1 Page 1 of 1 CiTY OF ~ ' LAKE 5LSiNORf: , II ~ DREAM E;(TRE"1E REPORT TO CITY COUNCIL DATE: HONORABLE MAydR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY. CITY MANAGER SEPTEMBER 23, 2008 TO: FROM: SUBJECT: PRESENTATION. Discussion Mayor Hickman will present a procl~mation in recognition of Mayhall Printing. Recommendation Receive and file. Prepared by: V~vian M. MunJoW City Clerk ! Robert A. BradY()~ City Manager, W Approved by: Agenda Item No.2 Page 1 of 1 CITY 0 F ~ LAK]: 5LSiNO~ \ I ~ DREAM E,XTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER . SEPTEMBER 23,2008 DATE: SUBJECT: PRESENTATION Discussion Mayor Hickman will present a proclamation in recognition of RELAY FOR LIFE. Recommendation Receive and file. Prepared by: Vivian M. Muns,fn(J City Clerk ry Robert A. Brady na City Manager W Approved by: Agenda Item No.3 Page 1 of 1 ,'_"~ '. ~\' ",." ," '1. ':.... CITY OF .~ LA}ZE \5,LSiI'iO~ ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: SEPTEMBER 23, 2008 SUBJECT: PRESENTATION Discussion Mayor Hickman will present a proclamation in recognition of Lake Elsinore Library's 100th Anniversary. Recommendation Receive and file. Prepared by: Vivian M. Muns~ City Clerk Robert A. Bradyf1~ City Manager 14iW' Approved by: Agenda Item NO.4 Page 1 of 1 CITY OF .~ LAKJ ,6,LSiNORt ~ DREAM E;(TREME REPORT TO CITY COUNCIL TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY CITY MANAGER DATE: SEPTEMBER 23, 2008 SUBJECT: PRESENTATION Discussion Mayor Hickman will present a proclamation to the Assistance League of Temecula Valley. Recommendation Receive and file. Prepared by: Vivian M. Muns~ City Clerk Robert A. Bradyf} tl:: City Manager ~iff)/ Approved by: Agenda Item NO.5 Page 1 of 1 CITY OF ~ LA~E \6,LSiNO~ ~ DREAM E;(TREME REPORT TO CITY COUNCIL TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY CITY MANAGER SEPTEMBER 23, 2008 DATE: SUBJECT: PRESENTATION Discussion Mayor Hickman will present a Certificate of Appreciation to Jeanie Corral, Janna Kaas and Kathe Aniol for their contributions to Unity in the Community. Recommendation Receive and file. Prepared by: Vivian M. Mun Q City Clerk ~ Approved by: Robert A. Brady City Manager Agenda Item No.6 Page 1 of 1 CITY OF ~ LAKE \5/LSiNO~ ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY CITY MANAGER SEPTEMBER 23, 2008 DATE: SUBJECT: CHAMBER OF COMMERCE UPDATE Discussion A representative from the Lake Elsinore Chamber of Commerce will be providing an update on Chamber activities. Recommendation Receive and file. Prepared by: Vivian M. MunsW City Clerk Robert A. BradytJLtC City Manager '1L4I).J Approved by: Agenda Item NO.7 Page 1 of 1 CITY OF .~ LA~E ,6,LSiNO~ ~ DREAM EXTREME REPORT TO THE CITY COUNCIL TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY CITY MANAGER DATE: SEPTEMBER 23, 2008 SUBJECT: APPROVAL OF MINUTES Discussion The following City Council minutes are for approval as follows: a) Joint City Council/Redevelopment Agency Study Session - May 22, 2008. b) Joint City Council/Redevelopment Agency Study Session - September 9, 2008. c) Regular Meeting - September 9,2008. Recommendation Approve the submitted Joint City Council/Redevelopment Agency Study Session minutes and all regular City Council meeting minutes as submitted. Prepared by: Vivian M. Muns<7J ~ City Clerk ~ Robert A. Bradli1 Jr City Manager 'lLtW Approved by: Agenda Item No.8 Page 1 of 20 MINUTES JOINT CITY COUNCIUREDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 22,2008 **************************************************************************************************** CALL TO ORDER Mayor Hickman called the Joint Study Session to order at 5:08 p.m. ROLL CALL PRESENT: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER NONE ABSENT: Also present were: City Manager Brady, City Attorney Leibold, City Treasurer Weber, Administrative Services Director Pressey, Director of Community Development Preisendanz, Director of Lake and Aquatic Resources Kilroy, Director of Parks and Recreation Gonzales, Director of Public Works/City Engineer Seumalo, Planning Manager Weiner, Planner Coury, Building/Safety and Code Enforcement Manager Chipman and City Clerk Munson. PLEDGE OF ALLEGIANCE City Treasurer Weber led the audience in the Pledge of Allegiance. INVOCATION - MOMENT OF SILENT PRAYER Mayor Hickman requested a moment of silent prayer for Robert Cartier, owner of Elsinore Ready Mix, who recently passed away. DISCUSSION ITEM A. Fiscal Year 2008/09 Operatinq Budqet Administrative Services Director Pressey presented the 2008/09 Operating Budget for the City, LLMD and the Redevelopment Agency. He indicated this 1 Agenda Item NO.8 Page 2 of 20 year's General Fund was challenging, was reviewed at mid-year and had $2 million in cuts. He noted when re-Iooking at the revenues and estimating for the current year and projecting into 08/09, there was a significant drop in revenues. He stated staff re-assessed the revenue picture and is presenting new projected numbers. He noted the City Manager notified staff of the short fall and staff came back with some proposals that were very efficient use of City resources, to include many cut-backs to reduce the budget by $1.8 million. Administrative Services Director Pressey indicated Public Safety remains the number one priority of the City and is 43% of the total General Fund budget. He indicated of all of the increases from last year to this year, Public Safety is 182% of the increase; the Police Services are going up $195,000 and Fire is going up $348,000 and is related to their rates. Administrative Services Director Pressey indicated the City broke even at the end of last year. He noted the City's reserves will stay at $3.5 million, the supplemental revenue/stabilization fund will remain at $1.5 million, unallocated revenue will hit the $5 million mark so total at the end of June 30th, the City will have $10 million available for use. He stated at the end of 2008/09, after this adopted budget, the City would maintain their reserves, supplemental would have a net increase and unallocated would get $1 million and the City would end at $6.7 million at the end of the year. Administrative Services Director Pressey indicated the City is drawing from its supplemental/stabilization fund and which is helping the City balance its budget. Administrative Services Director Pressey reviewed the budgeted expenditures. He noted reductions of salary and benefits, doing more in-house, reducing or eliminating programs, deferring goods and services, reduction in meetings and training, hiring freeze, reduction in overtime, decrease in PERS, and at mid-year a reduction in a variety of positions. Administrative . Services Director Pressey indicated in the Community Development Department there were questions raised with Community Development revenue decreasing significantly with building permits, which spiked all the way up to $5 million, now it is down to $1.2 million, and to expect the Community Development Department to cut the equivalent amount, there is reason why the City would not, and from an operational stand point, all of the departments have looked at their budgets to try to determine where they can cut and where it makes sense to cut. He also indicated in the Planning Division applications are still being received, which range in scope, and averaging 230 customers per week, an average of 50 per day. Administrative Services Director Pressey reviewed the special projects the Community Development has on the horizon such as the Auto Mall Overlay, Main Street/Downtown Master Plan, Lakeshore Overlay District Update, 2 Agenda Item No. 8 Page 3 of 20 Consistency zoning, adoption of drought tolerant landscape ordinance, and adoption of a telecommunications ordinance. Administrative Services Director Pressey reviewed the Building Inspectors assignments such as new foreclosed property ordinance enforcement, NPDES compliance, assisting code enforcement, building business license data base, performing Public Works inspections on single family projects and cross training as a back up to the Fire Inspector. Administrative Services Director Pressey reviewed the Redevelopment Agency budget. He indicated the Agency budget is increasing $4.9 million and the fund balance is gone up significantly. Administrative Services Director Pressey noted the City did receive a letter from EVAN and noted their request was not included in the budget. Ron Hewison, HOPE, indicated the greatest group of people they help are seniors, between 175-180 month; programs are income driven; discussed Angel Food Ministries; and thanked Council for everything they have done for HOPE in the past and requested Council to try to hold HOPE at the same levels as in the past. AI Lyons, LEMSAR, requested Council to raise their annual budget for LEMSAR back to $10,000 and reviewed the services LEMSAR provides to the community at the lake. City Treasurer Weber commended staff on the presentation of the budget material. He stated he had a conversation with the City Manager regarding the drop in revenues and his ideas for reducing expenditures such as decreasing overtime, compensating people with compo time instead, not giving cash out for vacation and monitoring the contractors who are not generating revenue. He commended the City Council for not having any big law suits. He also noted the RDA needs to start generating revenue because it was taking money from the General Fund. Councilman Magee commended City Manager Brady, Mr. Pressey and the Department Heads for their efforts placed in the budget. He noted revenues are slightly up and our expenditures only increasing 1% and indicated for the first time the City is taping into our rainy day fund. Councilman Magee inquired .when will the Rosetta Canyon Fire Station going to break ground. City Manager Brady respond!ld the City will be going out to bid next week, will be awarding the bid in July of, this summer and anticipate a 12-14 month build period. 3 Agenda Item No.8 Page 4 of 20 Councilman Magee inquired why there is $165,000 in next year's budget for the General Plan which is twice the amount he was told what was owed to the consultants. Administrative Services. Director Pressey responded there were a couple components: 1) the project initially was approved for $800,000 flat; projecting out with potential with the need to extend and do more work on the General Plan which is part of the increase and some adjustments to the scope; and 2) there was staff time charged directly to the project and was not in the $800,000 component. Councilman Magee inquired if the City is looking at a new environmental impact report on the General Plan. City Manager Brady responded there will not be a need for a new one; he indicated the proposed changes being made may require re-circulation of the EIR and also re-circulation because of the work that needs to be done to address these changes. Director of Community Development Preisendanz responded the original contract was $825,000 of which $160,000 is left under this contract to date. He indicated should the Council decide,: with the recent trend of land use changes, if it generates a recirculation, there could be out of scope costs, but could be absorbed under the purchase order still within the scope of the contract. Councilman Magee inquired if there were specific projects designated for the $31,000 in branding. . Information & Communications Director Dennis responded the $31,000 is the rolling over of funds for unfinished projects that have not been completed such as signage; vehicle conversions and signals and deferring gateway monument sign age. Councilman Magee inquired when the Downtown Master Plan would be completed. Administrative Services Director Pressey responded staff is looking at bringing this before the City Council in August and the RFP is being prepared to take it out to service. . Councilman Magee suggested it would be prudent to identify in the Land Acquisition; $100,000 in the next four years instead of the $500,000 three years out and nothing behind it. Councilman Magee inquired about the additional $6,500 allocated for the web site and inquired if the web site would be completed by July. 4 Agenda Item NO.8 Page 5 of 20 Administrative Services Dir~ctor Pressey indicated the $6,500 shown is a roll over. Information & Communications Director Dennis responded staff is working very hard to attain this goal and stated the site map is indicating there still is a lot of work to be done. ' Councilman Magee inquired when construction on the river walk commence. Parks and Recreation Director Gonzales responded currently the City is going out for an RFP for a landscape architect to design the project which should be before Council in July. He noted construction should begin in the fall. , , Councilman Magee stated $10,000 is being requested to be eliminated from the Public Safety Advisory Commission budget, and noted City Manager Brady attended a Public Safety Advisory Commission and requested the Commission to not forward their request for, a new Public Safety staff position. He also noted staff has indicated this commission requires a significant amount of staff time. He stated he has watched the workload on the Community Development side drop significantly, and have Ibeen shown five slides tonight why Council should not cut anyone from that Department; building inspections have gone below 270 inspections a week from a high of 1,100; Planning Department front counter visits have dropped below 200 from a high of over 400 last year; and with all this "extra time", he inquired could some of these folks be transferred over to in augmenting staff support for the Public Safety Advisory Commission. He noted staff needs to look at reassignments of responsibilities because we can't just not help the Public Safety Advisory Commission go forward. City Manager Brady responped this position is not specifically for staffing the Public Safety Advisory COl\lmission. He indicated it was for an Emergency Operations Coordinator which would have the responsibility of training of staff in terms of emergency operations and preparing the City's emergency operations plan. He noted he is fully supportive of having this position, but does not believe it is time to add this position. ' Councilman Magee indicated he would like to move this as an unfunded position so that the City knows what the requirements of this position are and as the City moves forward and workloa'ds adjust, some of the staff can be reassigned to assist on some of those tasks. City Manager Brady responded a Building Inspector does not have the knowledge for this position; similar to a Cindy Quigly or Geneva Krag type. He noted his goal was not to hamper the Public Safety Advisory Commission and has provided a considerable 'amount of support to the Commission. City Manager Brady also noted the City has an excellent team of people that have been put together in the past few years, the morale is high and the team I 5 Agenda Item No.8 Page 6 of 20 works well together. He stated he would like to keep this team together and believes the economy will have an upturn, and would like to keep these people on for a year or a year and a half from now. He stated people look an organization as to how they treat their assets and resources which the employees are. He noted if ~he City has to make cuts, then they will do that; but the City will look at way to re?uce the budget costs. , Councilman Magee inquired !about the $114,000 for the Fire Services and asked if this was something the County is imposing on the City. , Administrative Services Director Pressey responded it was a carryover from the Community Development Department budget into Fire which would account for part of the $156,000 reductio'n. Councilman Magee noted the City funded two positions last year and only position was filed one and only for a portion. He inquired if the savings has been recognized in this document.! Administrative Services Director Pressey confirmed. , Councilman Magee inquired! if the cost of living is reflective of year two of the three year contract. ' , I City Attorney Liebold responded it is year two of a four contract. , , i Councilman Magee reminded everyone that City Council supported this increase, , invested in staff, but no one in the private sector is receiving a cost of living adjustment, nobody is getting raises, and along with merit increases, he noted City Council is significantly investing in its staff. City Manager Brady indicated he met with the employees and this was one of the issues he emphasized with them was that the City Council did support the staff by the increase and the contract they entered into with them. , I Councilman Magee inquired! if there are 6-8 deputies on the street at any given time in a 24 hour day. i Captain Fetherolf responded deployment patterns in the City is five deputies working on the day shift, fi~e on the afternoon shift and four on the graveyard shift which does not count th~ support the personnel. , Councilman Magee inquiredj what if the City would request a 10% reduction of what is being currently allocating to the Chamber of Commerce and would they be able to continue the sam~ level of service. . I City Manager Brady respond'ed yes they could provide the same level of service. 6 Agenda Item NO.8 Page 7 of 20 Councilman Magee indicat~d the City needs to take a look at reducing the Chamber by 5-10%. , Councilman Magee indicated the Southwest Economic Alliance need to make a cut to $25,000 or $20,000 a:nd indicated if their response is that it will not keep the City in the club, then he stated the City needs to get out of the club because the City has not realized anYI net benefit or result. He noted he has not seen any tangible results since 2003. I I City Attorney Leibold indicated there is an existing contract that the City needs to be looked at. ' Councilman Magee sugge~ted instead of allocating $30,000 to Southwest Economic Alliance, allocate the amount to EVAN. I , , Councilman Magee asked the City to include Roxanne Petteway, Coalition to Improve Education, becaus~ they are requesting sponsorship from the City from $11,000 to $2,500. He requested to include them on the list and hold the funding for now and perhaps provide!a $1,000 donation. Councilman Magee suggested sliming down the $10,000 budgeted for League. I Councilman Magee indicated the City Attorney's Office has an exceedingly long list of goals but requesting less money. He thanked the City Attorney. I i Councilman Magee commended the City Clerk for the comprehensive and very well done major goals list and greatly appreciated it. I Councilman Magee requested the City's quarterly newsletter be made consistent .. I in the budget document to read as quarterly. Councilman Magee commended Administrative Services Director Pressey for actually improving the return ion investments as he noted in his major goals. , i Councilman Magee noted the typo under "General Law Enforcement" which should ready "Maintain 1.1 officer per 1000 population ratio" not 11. , Councilman Magee indicated, on Page 9 under Fire, that the goal be added to expedite inspections and pl'an check reviews and reducing permit turnaround time. He indicated that was the entire goal for funding that position. i Councilman Magee inquired if the purchasing of Auto-cite devices for Code Enforcement was funded in the current year budget. ! Community Development Ditector Preisendanz confirmed. 7 Agenda Item No.8 Page 8 of 20 Councilman Magee noted hJ did not see anywhere in the budget the purchase of a new vehicle for the Graffiti. Program and directed staff to figure out if this was going to occur. i Councilman Magee indicated the construction of Lincoln Street Park is complete and needed to be taken off the list. i Councilman Magee inquired when the dock standards will be coming forward. , Lake and Aquatic Resources Director Kilroy responded the dock standards are in conjunction with Lake Shore :Overlay District standards and will move through the committee before it become~ finalized and is hopeful it will be before City Council in the next six months. i ! Councilman Magee commended Law Enforcement for the 2% reduction in overall crime rate and also noted Cdde Enforcement numbers are up. , Councilman Magee noted th~ graffiti numbers are significantly up and noted the , City needs to continue down ,the path of a comprehensive integrated system. , Councilman Magee thanked staff for including the Animal Control section and providing a base line for the ~umbers. , , Councilman Schiffner noted there should be some kind of penalty for being out in the lake late at night. Captain Fetherolf responded he would look into it. , Councilman Buckley indicated he was glad to see the City only going into the "drizzly" day fund (unallocated); supplemental is "rainy" and General Fund Reserve is "hurricane." He stated drizzly is being reduced and rainy is being increased, which is good. ' Councilman Buckley noted public safety is the City's first priority, but at some point their needs to be a tqp. He indicated he would like to see the Contract Cities get together and have kind of input into the contracts that are signed by the County. i , Councilman Buckley noted the RDA does not generate revenue, it was set up to capture tax increment that ~ould have been lost to other agencies and set up to build things and to help things out. He noted the $20 plus million for low- moderate housing income that is sitting in RDA is temping, but moving that monies out for another projett is not an option by law. He stated the RDA has to start building units, approximately 800-900 in three years. I Councilman Buckley inquire~ if the new web site will be using any of the Spry- Ajax technology. ' 8 Agenda Item No.8 Page 9 of 20 i I Information & Communications Director Dennis responded he did not know how to answer the question bec~use the City is using proprietary tools from Vision Internet which uses standa~d web development tools. He indicated he would look into it. . i , I Councilman Buckley stated if and when the City gets the grant for the Emergency Operations Center, then th'e City creates the Coordinator position and that person would be used for the Public Safety Advisory Commission staff. I Councilman Buckley recommended the following: I . Offering less to the Ferguson Group; . RDA to contrib'ute half for the lobbying services; . Decreasing th~ budget for League Conferences; . Providing the additional $5,000 for LEMSAR; , . Providing $15,000 for EVAN; , . Providing $5,000 for the Cal Literacy Program; , . Providing $15,000 for HOPE; and , . Provide the $10,000 back over to PSAC for the safety pamphlets I I I Mayor Pro Tem Kelley complemented staff on the easy to read budget. She indicated she was glad positions would be not be cut and staff was able to trim in every department. She stated she was a strong supporter of this Council and the City supporting the community and its non-profits. i I Mayor Pro Tem Kelley inquired if the City received a letter from the school regarding grad night. ! City Manager Brady indicated they did not. , , I Mayor Pro Tem Kelley stat~d the schools do not have Grad Night on campus, and has her doubts the $4,000 is needed and suggested those funds be provided , to EVAN or LEMSAR. I I , I Mayor Pro Tem Kelley also suggested if the City is considering funding the concert at $30,000, the City! might as well be the sponsor of the Concert Series and let EVAN line up the ent~rtainment. Mayor Hickman reviewed ~ome of the reductions and recommended giving additional money to HOPE, UEMSAR and Roxanne Petteway ($10,000). i Mayor Hickman announced i County Supervisor Buster gave $15,000 to Youth Court and $100,000 to the Bbys and Girls Club. I Mayor Hickman requested tHe number of employees in the department be placed . I in the budget chart. : I 9 Agenda Item No.8 Page 10 of 20 Mayor Hickman stated he th'ought the City was cutting out most of the contract planners. . I , I City Manager Brady respond~d the contract planners are paid for by the CRS, he noted their hours will be cut if the City slows down more. He noted the contract planners do provide betweenl $39,000-$40,000 each, generating revenue through the Cost Recovery process. I He indicating cutting them would cause the City to loose that money as well. I City Manager Brady suggeited staff put together a summary and discuss the budget suggestions individu~lIy with each Council Member and bring before the City Council for approval on June 10th. I Councilman Schiffner noted ~he budget was done quite well and would like to see as much funding be provided to patrol on the lake and for HOPE. I I , ADJOURNMENT Mayor Hickman adjourned the Joint! City Council/Redevelopment Agency Study Session at 7:05 p.m. ATTEST: DARYL HICKMAN, MAYOR CITY OF LAKE ELSINORE THOMAS BUCKLEY, CHAIRMAN REDEVELOPMENT AGENCY VIVIAN M. MUNSON, CITY CLERK CITY OF LAKE ELSINORE I 10 Agenda Item No.8 Page 11 of 20 MINUTES i JOINT CITY COUNCIUREDEVELOPMENT AGENCY STUDY SESSION CITY bF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA I I TUESDAY, SEPTEMBER 9,2008 **************************************************************************************************** I I CALL TO ORDER , Mayor Pro Tem Kelley called the Joint Study Session to order at 4:02 p.m. , , I ROLL CALL i I I PRESENT: MAYOR PRO TEM KELLEY COUNCILMANi MAGEE COUNCILMANI SCHIFFNER ABSENT: MAYOR HICKMAN COUNCILMANi BUCKLEY I , Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, City Treasurer W~ber, Information/Communications Manager Dennis, Director of Public Works/City Engin'eer Seumalo, Lake and Aquatic Resources Director Kilroy, Parks and Recreation Direttor Gonzales, Planning Manager Weiner, Building Division Manager Chipman, Public Works Manager Payne, Finance Manager Riley, Parks and Recreation Analyst DaviS and City Clerk Munson. I I DISCUSSION ITEMS None. PUBLIC COMMENTS There were no public comments. CONSENT CALENDAR ITEM(S) (2) Minutes of the Followina Me~tina(s) No comments. 1 Agenda Item NO.8 Page 12 of 20 I (3) Warrant List Dated Auqust 28.2008 I I (4) (5) (7) No comments. , , Request For Waiver to Serv~ Alcohol at the Oktoberfest Event I I I I Commercial Desiqn Review! 2008-08 for Cuppv's Coffee Kiosk Located in the Mission Trail Center I No comments. No comments. (6) , I i Award of Contract - Street Slurry Seal I I I , Rosetta Canvon Fire Station land Park - Contract Award Chanqe Order No.1 I Councilman Magee requested confirmation that the project will be completed in twelve months and inquired when the preconstruction meeting will be held. I No comments. Public Works/City Engineer Seumalo confirmed the Rosetta Canyon Fire Station and Park will be completed !in twelve months and a preconstruction meeting is scheduled for this Thursday. I , Councilman Schiffner inquir~d if there was a penalty for the contractor should . , they be late on construction. I I Public Works/City Enginee~ Seumalo responded $500 a day for every day exceeding the working days with no incentives. PUBLIC HEARING(S) There are no public hearings. BUSINESS ITEM(S) There are no business items. REDEVELOPMENT AGENCY CONSENT CALENDAR ITEMISI (2) I I . Approval of Redevelopment Aqencv Minutes I ! I No comments. 2 Agenda Item No.8 Page 13 of 20 I I (3) Warrant List Dated Auqust 28,2008 No comments. PUBLIC HEARING(S} No public hearings. BUSINESS ITEM(S} No business items. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES I Captain Fetherolf announced, with Imixed emotions, he will be leaving the City of Lake Elsinore because he has been promoted to Chief Deputy in the Sheriffs Department and introduced his successor Captain J0e Cleary. I Captain Cleary stated he was veryl' excited to come on board and provided his history with the Sheriffs Department. , I I I I I Mayor Pro Tem Kelley adjourned the Joint City Council/Redevelopment Agency Study Session at4:18 p.m. ADJOURNMENT DARYL HICKMAN, MAYOR CITY OF LAKE ELSINORE THOMAS BUCKLEY, CHAIRMAN REDEVELOPMENT AGENCY ATTEST: VIVIAN M. MUNSON, CITY CLERK CITY OF LAKE ELSINORE ' 3 Agenda Item No.8 Page 14 of 20 MINUTES CITY COUNCIL CITY:OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELsINORE, CALIFORNIA I TUESDAY, SEPTEMBER 9,2008 **************************************************************************************************** I I I The Regular City Council Meeting was called to order by Mayor Pro Tern Kelley at 5:00 ~m. ! I CALL TO ORDER - 5:00 P.M. ROLL CALL , I I PRESENT: MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHI~FNER ABSENT: MAYOR HICKMAN CLOSED SESSION I I City Attorney Leibold indicated the following items were to be discussed during Closed Session: I I (1a) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: One potential case I I (1b) CONFERENCE WITH LABOR NEGOTIATOR (Gov't Code Section 54957.6) City designated representatiVe: City Manager Brady Employee Organization: United Public Employees of California, L1UNA Local 777 City Attorney Leibold indicated a~y action taken during Closed Session would be reported on during the regular porti6n of the meeting. i The Regular City Council meeting Was recessed into Closed Session at 5:00 p.m. I RECONVENE IN PUBLIC SESSION (7:00 P.M) I City Council reconvened the meeting at 7:06 p.m. I 1 Agenda Item No.8 Page 15 of 20 PLEDGE OF ALLEGIANCE Captain Fetherolf led the Pledge of J\lIegiance. I I INVOCATION - MOMENT OF SILENT PRAYER I Mayor Pro Tern Kelley led the meeting in a moment of silent prayer. I ROLL CALL - 7:00 P.M. ! I PRESENT: MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHI~FNER I I ABSENT: MAYOR HICKMAN I , Also present were City Manager B1rady, City Attorney Leibold, Administrative Services Director Pressey, City Treasurer Vl(eber, Captain Fetherolf, Public Works Director/City Engineer Seumalo, Information/Communications Manager Dennis, Director of Community Development Preisend~nz, Director of Parks and Recreation Gonzales, Fire Chief Hendershot, Planning Technician Bitterolf and City Clerk Munson. I CLOSED SESSION REPORT I City Attorney Leibold stated City cduncil met in Closed Session to discuss one potential case of anticipated litigation, pursuant to Government Code Section 54956.9, and conference with the City Labor negotiator, pursuant to Government Code Section 54957.6. City Attorney Leibold indic~ted there were no reportable actions. I PRESENTATION/CEREMONIALS I Captain Fetherolf introduced CaptJin Joe Cleary who will be replacing him as Captain for the City of Lake Elsinore. He indicated he has invested four years plus with the City and with very mixed emotions haslaccepted the promotion of Chief Deputy. He noted the City Manager, Assistant City Manager and staff have been some of the finest people he has worked with and for, andth~ highlight of his professional career. Captain Cleary stated he was eLited for the opportunity to be the Chief in the community and provided a brief history of his time in the County and Department. I Councilman Magee recognized Chief Fetherolf. He stated Captain Fetherolf is a Renaissance man because of his :varied and diverse interests; a book writer, a book editor, a banjo player, a scholar wi~h a PhD, a Rotarian-putting service above self, and an Advisory Board Member to the Trauma Intervention Programs of Southwest Riverside County. He stated the City will continue to reek the benefits of his impact of I 2 Agenda Item No.8 Page 16 of20 I I I our community. He noted Chief Fetherolf has reduced the response times and has worked to target drugs and gangs in the community. He stated his work in the community has saved lives; the City is loosing its protector, our champion of public services, and a friend to this comlnunity, he will be missed and thanked him for his . I service. I I Mayor Pro Tem Kelley statedChi~f Fetherolf is an inspiration to all of us; she has enjoyed their friendship throughout the years, and has admired everything he has done, and stated he will be missed sorely. I I I PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE Donna Francin, President of the LJke Elsinore Citizen Committee, announced the Lake Elsinore Valley Chamber of Commerce along with the Lake Elsinore Citizen Committee will be holding a Candidates' Forum on Monday, September 29th from 6-10 p.m. at the Diamond Club. She also stated sh~ will miss Chief Fetherolf. Peter Dawson, LEMSAR, announckd a water craft dash will be held on Saturday on the lake at 8:00 a.m., and is a water craft event for kids. He noted for further information, contact 609-3623. He also stated I Captain Fetherolf will be missed by him, LEMSAR and U.S. Coast Guard. I Kim Cousins, President of thel Lake Elsinore Valley Chamber of Commerce, announced Lake Elsinore Valley Chamber of Commerce and the Lake Elsinore Storm will be holding a Candidates' Forum on Monday, September 29th from 6-10 p.m. at the Diamond Club. He also stated the business community will miss Chief Fetherolf. I Mike Matthews, resident, thanked ICouncilman Magee for visiting his neighborhood to talk to some of the affected residents and to see first hand the issues they are experiencing. He noted there are still problems with water that is saturating into the soil that is flowing down into their neighborhood. He announced they have set up a web site www.waterloqqed.info to get assist~nce from the community to identify solutions to the problems they have been experiencing. I Dora Munoz, resident, thanked Cbuncilman Magee for trying to solve their problems, addressed the continue water problems in her neighborhood and reported a new problem of neighbors fighting in the lapartments. She indicated they need more help. James Brady, resident, requested I a response in whether or not there is a ordinance against assembly in the City and if there is not, he indicated there should be. I I COUNCIL APPROVES CONSENT CALENDAR ITEM NOS. 2 THROUGH 7 I I The following items were listed on t~e Consent Calendar for Council approval: I (2) Minutes of the Followinq MeJtinqis) I I 3 Agenda Item No.8 Page 17 of 20 a) Joint City Council/Redevelopment Agency Study Session - August 26, 2008. I b) Regular Meeting - August 26,2008. I I Recommendation: Approvelas submitted. , (3) Warrant List Dated AUQust 28. 2008 Recommendation: Authoriz~ payment of Warrant List dated August 28, 2008. I (4) Request For Waiver to servJ Alcohol at the Oktoberfest Event I Recommendation: Approve the request from the Rotary Club for waiver of Lake Elsinore Municipal Code Sections 8.40.040(A) and 9.28.030 and allow alcohol to be served during the Oktobeffest event. I I (5) Commercial DesiQn Review I 2008-08 for CUDDV'S Coffee Kiosk Located in the Mission Trail Center ! Recommendation: That th~ City Council confirm unanimous approval of Resolution No. 2008-84, adopting findings that the entitlements are consistent with the Multiple Species Habitat Conservation Plan (MSHCP). I I (6) Award of Contract - Street Slurrv Seal I Recommendation: The City I Council authorize the City Manager to execute a maintenance contract agre~ment with Doug Martin Contracting Company for application of slurry seal to 8ity streets for a term of one year commencing from the date of execution, and can be extendable in one year increments up to three years, with approval of the City Manager. I I (7) Rosetta Canvon Fire Station land Park - Contract Award ChanQe Order NO.1 Recommendations: I a) Approve project Change Order No.1. b) Authorize the Mayor to execute the contract change order. I It was moved by Councilmari Buckley. and seconded by Councilman Schiffner to approve Consent Calendar Item Nos. 2 through 7. I The following vote resulted: I i AYES: MAYOR PRO TEM KELLEY COUNCILMAN BUCKLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER 4 Agenda Item NO.8 Page 18 of 20 NOES: NONE ABSENT: MAYOR HICKMAN I , ABSTAIN: NONE PUBLIC HEARING/51 There were no public hearings. BUSINESS ITEM/51 There were no business items. CITY MANAGER COMMENTS City Manager Brady commented/announced the following: I (1) Saturday, September 13, Lake Elsinore Watercraft Dash at Seaport Launch and for registration contact David I Pulley at (951) 609-3623. (2) Tuesday, September 16, EWDC is having a luncheon with Dr. Husing speaking at the Diamond Club. Admis~ion is $40 for members and requires reservations. (3) Friday, September 19. COPS 4 Kids Fundraiser at the Links at Summerly Golf Course. ! , (4) Thursday, September 25, EDC Quarterly Luncheon at The Storm Diamond Club, from 11 :30 -1 :00 p.m. : (5) Announced he will be meeting with Mr. Matthews along with Public Works Director/City Engineer Seumalo out in the field to understand the issues. (6) Welcomed new Captain Cleary. (7) Thanked Captain Fetherolf for his input and direction he provided on the City and the good things he has don'e for this community and congratulated him on his promotion. I CITY ATTORNEY COMMENTS City Attorney Leibold congratulated Captain Fetherolf on his promotion and indicated he will be missed. CITY TREASURER COMMENTS City Treasurer Weber wished Captain Fetherolf good luck and thanked him for his outstanding leadership. ! 5 Agenda Item NO.8 Page 19 of 20 CITY COUNCIL COMMENTS I I Councilmember Buckley commehted on the following: I (1) Councilman Buckley inquired if the City Treasurer candidates will participate in the Candidates' Forum atthe Diamond. Kim Cousins responded theJ were not participating. I I (2) Thanked the Chief for his yekrs of service, agreed with all of the accolades given him and welcomed the new Captain. I I Council member Magee commented on the following: . I No comments. I Council member Schiffner commented on the following: I (1) Appreciated the service C~ief Fetherolf has provided as Chief of Police and stated he will be missed. : I Mayor Pro Tern Kelley comment~d on the following: I I No comments. I I I Mayor Pro Tem Kelley adjourned the meeting at 7:36 p.m. DARYL HICKMAN, MAYOR CITY OF LAKE ELSINORE ATTEST: VIVIAN M. MUNSON, CITY CLERK CITY OF LAKE ELSINORE 6 Agenda Item NO.8 Page 20 of 20 i CITY OF ~ I LAKE ,6,LSiNO~ ~."'? DREAM E;(TREMEN . I I I I REPORT TO CITY COUNCIL I I I I TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL I FROM: ROBERT A. BRADY I CITY MANAGER I I I DATE: SEPTEMBER 23,2008 I I SUBJECT: WARRANT LIST DAT,ED SEPTEMBER 15, 2008 I i Discussion I I The warrant list is a listing of all gen'eral checks issued since the prior warrant list. I Recommendation I I Authorize payment of Warrant List dated September 15, 2008. I , Reviewed By: I Crystal Robinson n 0 Account Speci~list I ~ I I , , Matt N. Presse Director of Admlnlstr. I I Robert A. Bradttfl<< City Manager 'IMr Prepared By: Approved By: Agenda Item No.9 Page 1 of 5 i CITY OF LAKE ELSINORE I FUND I DESCRIPTION GENERAL FUND I SUPPLEMENT LAW ENFORCEMENT SERVICE FUND TRAFFIC OFFENDER FUND I MISC. GENERAL PROJECT FUND I STATE GAS TAX FUND I TRANSPORTATION/MEASURE A FUND LAKE SIDE FACILITIES DIF.FUND I LIGHTING/LANDSCAPE MAINTENANCE FUND C.F.D. 2004-3 ROSETTA CANYON DEBT SERVICE FUND PUBLIC IMPROVEMENT TRUST FUND MOBILE SOURCE AIR POLLUTIONIFUND COST RECOVERY SYSTEM SEPTEMBER 15, 2008 WARRANT SUMMARY fUND# 100 -------^" 101 --------- 104 105 110 112 118 130 -------- 369 605 606 620 TOTAL $ 1,649,738.18 48,586.63 1,843.74. 117,822.04 19,093.60 1,626.39 768.00 77 ,145.66 3,295.00 4,739.38 70.86 42,737.12 $ 1,967,466.60 GRAND TOTAL 9/17/2008 Warrant 091508 1011 Agenda Item NO.9 Page 2 of 5 I SEPTEMBER 15, 2008 CITY OF LAKE ELSINORE I , I I CHECK# v:ENDOR NAME 94759 STATE COMPENSATION INSURANCE FUND 94760 I.C.M.A. RETIREMENT TRUST 94761 ROD GUNN ASSOCIATES, INC: I .- ------~- 94762 CANON FINANCIAL SERVICES, INC. --------~-- 94763 RIVERSIDE COUNTY SHERIFF DERARTMENT 97168 VOID-ROKLlN SYSTEMS INCORPORATED 97207-97208 A & A JANITORIAL SERVICE 97209 A BETTER PARTY 97210 ACCENT INDUSTRIES, INC. .-."---.-.- 97211 ACS I 97212 ADVANCED ENVIRONMENTAL SERVICES, INC 97213 ADVENTURES IN ADVERTISING I 97214 ALL PHASE REFRIGERATION & AIR CONDITIONING, INC. ----"--------- 97215 ALLIED TRAFFIC EQUIPMENT RENTAL, INC. -9721-6--- AMERICAN FORENSIC NURSES "I ---------- 97217 AMERICAN MATERIAL CO. .~X?18'97222 AMERIPRIDE SERVICE I !)7~~3... ARCHIVE MANAGEMENT SERVICE, INC. 97224 ARTISAN GOLDSMITHS & AWARDS 97225 SALLYANN BRACHMAN I -------"----- 97226 BACKFLOW CERTIFICATION 972JL... BAILEY'S I 97228 BANK OF AMERICA (0619), CITY MANAGER'S OFFICE ~7~2!J-------SANK OF AMERICA (2017), FIRE CtftlEF 97230 .. BANK OF AMERICA (3309), FIRE STATION #85 ~7.2.3.1'~-' BANK OF AMERICA (OO),PARKS~ RECREATION DEPARTMENT .fJX~?._ BANK OF AMERICA (5336), FIRE STATION #10 97233 BANK OF AMERICA (5400), FIRE STATION #94 972'34--'-" BANK OF AMERICA (6673), LAKE &IAQUATIC RESOURCES DEPARTMENT 912.~5 BEACH DESIGN, INC. I .fJT2.36 ROBERT BRADY I 97237 BUREAU VERITAS NORTH AMERICA, INC. '97238-- CALlFORNlABUILDING OFFICIALS! '97239-- CALIFORNIA P.E.R.S. . I !)7240 STATE OF CALIFORNIA, C.S.T.I. I !'l724.L.~. CALOL YMPIC GLOVE & SAFETY CO. 97232.97243 COMPUTER ALERT SYSTEMS, INC. 97'2..44 COOK EQUIPMENT OF ORANGE, INC. 97245 KIRT A. COURY I _9j.24.~_~ROSSROADS SOFTWAR~, INC. I 9J247 MARILYN CURTISS I 97248 CUTTING EDGE STAFFING, INC. I 9:?2"9~'::':'" D & S ELECTRIC .-.----I-~ 97.250 ~_ DATA QUICK INFORMATION SYSTEMS, INC. .!Ji'251 DAVID EVANS & ASSOCIATES, INC. 97252 DAVID HOGAN CONSULTING SERVICES ]?}~~.~-=- DEBORAH HARPER r--- 97254 DELTA SERVICES -----------"-_._---- 97255 DIRECTV ---~-._,- 97?~~_._. CAROLE K. DONAHOE, A.I.C.P. 9!?~7'.....__ DOWNS COMMERCIAL FUELING, INC. 97258-97259 E. V. M. W. D. WARRANT LIST AMOUNT $ 21,743.81_ 4,483.00 . 10,000.00 246.75 1,050.00 (1,997.69) 5,310.00 123.45 2,567.00 1,500.00 2,981.70 525.14 319.63 480.02 507.00 392.52 1,886.62 75.00 129.25 150.00 857.00 83.77 543.78 500.00 149.65 524.70 262.46 885.78 25.84 7,525.00 297.00 4,897.04 215.00 650.00 1,300.00 1,116.15 1,164,QQ.. 194.80 4,725.00 48,586.63 45.00 4,021.20 1,216.00 261.00 5,580.00 9,534.57 67.50 64.27 76.98 3,205.05 7,568.77 7,950.42 9/17/2008 Warrant 091508 10F3 Agenda Item No.9 Page 3 of 5 i CITY OF LAKE ELSINORE , I I I CHECK# V;ENDOR NAME 97260 E.B.S. CONSTRUCTION INC. I 972-6i---E.S. BABCOCK & SONS, INC. I -_.~------ ~72()2__ ELITE ELEVATOR, INC. I 97263 ELSINORE ELECTRICAL SUPPLY, INC. 97264~97265"ELSINORE PIONEER LUMBER CO. I 97266 ENVIRONMENTAL CLEANING SOLl!JTIONS.& FACILITY MANAGEMENT, L.L.C. 97267 ENVIRONMENTAL SCIENCE ASSOCIATES --_.~_. 97268 EXCEL LANDSCAPE, INC. I 97269 FED EX KINKO'S 97270.97272 FEDERAL EXPRESS CORPORATION 97273 FIRST AMERICAN CORE LOGIC, INC. 97274 GLORY SKATEBOARDS I 972}'~_.. GOETTEL & ASSOCIATES, INC. 1__ 9J2rE>_.__ GOLDEN OFFICE TRAILERS, INC. I 97277 HARRIS & ASSOCIATES, INC. I 97278 HDR ENGINEERING, INC. I 97279 HI-WAY SAFETY, INC. 97280 HOGLE-IRELAND, INC. 97281 HUNTINGTON BEACH HONDA 97282 HYDRO SCAPE PRODUCTS, INC. 97283 I.M.S.A. PUBLIC SAFETY 9.72.~4.. INLAND EMPIRE LOCK & KEY I 97285 INLAND URGENT CARE WILDOMAR 97286 INNOVATIVE DOCUMENT SOLUTIONS --------_.._--~ 97287 INTERNAL CONTROL I 97288 JOHN DEERE LANDSCAPES 97289 JOHNSON MACHINERY CO. ---- 97290 STEVE KARVELOT ..--.------ 97291 KIRSTEN KING 97292 LAKE BUICK PONTIAC GMC, INC. .L. 97293 LAKE ELSINORE FLORIST & GIFTS 97294 PRECIOUS LEE ---; 972.~5____ LEIBOLD, MCCLENDON & MANN 97296 LEXIS NEXIS 97297 L1LBURN CORPORATION 972~8-97.2.99 LOWE'S HOME CENTERS, INC. 97300 METROPOINTE ENGINEERS .--.-..--."--- 97301 LINDA MILLER I 97302_ MOBILE SATELLITE VENTURES, L.P. 97303 ALLISON MOREN ____...u______ 97304 RICK MUNYON -----~------- 97305 NATIONAL PEN CORPORATION ---------- _9.7~96 _.___ NELSON PAVING, INC. 97307 OCB REPROGRAPHICS ------- .973~_ PITNEY BOWES PURCHASE POWER 97.3@___ PREMIUM PALOMAR MT. SPRING WATER 97310 THE PRESS ENTERPRISE I 9}}11.___--.YRODUCTION VIDEO, INC. 97312 QUALITY SUITES HOTEL 97313 QUILL CORPORATION g?:,314___ QWEST COMMUNICATIONS g7:3..1~__m_--'3_ESOURCE STR~TEGIES, INC. SEPTEMBER 15, 2008 W ARRANT LIST AMOUNT 62,681.45 650.00 185.00 447.61 415.05 5,461.21 16,555.2.~ 25.73 758.56 877.51 450.68 350.00 15,000.00 269.38 25,615.00 5,965.00 671.12 387.50 1,008.61 44.80 215.00 536.26 145.00 1,944,52 150.00 798.14 83.21 488.44 131.25 108.59 476.41 135.00 61,388.60 117.00 3,422.50 983.77 7,592.61 5,475.00 72.96 25.00 262.50 182.18 4,739.38 607.54 3,000.00 126.00 366.30 4,775.00 462.00 83.92 1,199.51'-- 25,715.50 .I I , 9/17/2008 Warrant 091508 2 OF 3 Agenda Item NO.9 Page 4 of 5 I CITY OF LAKE ELSINORE : ! CHECK# 'IENDOR NAME 97316 RIGHTWAY SITE SERVICES, INC. : 97317 COUNTY OF RIVERSIDE, STANLE'JI SNIFF, SHERIFF 97318-97319 ROBBINS PEST MANAGEMENT, INC. 97320 DAWN RODRIGUEZ : --~------------- 97321 ROTARY CLUB OF LAKE ELSINORE 9732~- SCAQMD -! --_._--------~--- 97323 SHRED-IT 97324 SIGN CENTER --------- 97325 DAVID S. SOLOMON ! ---------------- --~------- 97326-97330 SOUTHERN CALIFORNIA EDISON CO. -----------. 97331 SOUTHERN CALIFORNIA GAS CO.: 97332 SPRINT NEXTEL ! 97333-97334 STAPLES BUSINESS ADVANTAGE! ------- 97335 STAUFFER'S LAWN EQUIPMENT I --.------- 91~3_6_._.. TEAM AUTOAID, INC. __ 97337 TEMECULA MOTORCYCLE SALES '& SERVICE 97338 UNION BANK OF CALIFORNIA : 9733-9----------- UNITED PARCEL SERVICE:------j----- -- ----_._---~--.."----- 9!~40 __ VA CONSULTING, INC. 97341 VENUS PRINTING 97342-97344 VERIZON CALIFORNIA ----------------- 97345 VERIZON EQUIPMENT SALES & SERVICE ~7_346------ VERIZON WiRELESS : 97347 VILLAGE EQUIPMENT RENTALS, INC. 97348 TOM VO JR. 97_:3...4.9.__ WEST COAST ARBORISTS, INC. I 97350 WESTERN BANK OF CHINOOK 97351 WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS 97352 WOODCREST UNIFORMS : -9-7353 WENDY WORTHEY ,--- -97354---- ZONES CORPORATE SOLUTIONS! SEPTEMBER 15, 2008 WARRANT LIST AMOUNT 1,842.06 36,300.52 710.00 20.00 115.00 402.21 80.00 240.46 4,050.00 ~7-,329.!Q.. 149.42 2,433.85 1,451.82 344.02 303.30 835.13 3,295.00 233.55 3,791.00 271.80 ..2,738,1.8__ 542.11 65.97 247.50 378.75 24,536.10 2,607.49 5,510.00 46.76 6,075.00 73.00 $ 587,215.86 : -------1 I PIE DATE 09102109 BANK OF NEW YORK WIRE TRANSFER (l9iO]108 FLEX BENEFITS WIRE TRANSFER: 09102108 PAYROLL CASH -_._-_._-_._---~----~ 09110108 PAYROLL TAXES "- ------------ 09110108 PAYROLL TAXES 09102108 CALIFORNIA P.E.R.S. 09102108 CALIFORNIA P.E.R.S. 09104108 CALIFORNIA P.E.R.S. 1,000,000.00 . 1,699.63 157,058.28 53,446.13 8,217.65 103,357.78 4,355.58 52,115.69 GRAND TOTAL : : CHECK STOCK #339119 thru 339247 $ 1,967,466.60 9/17/2008 Warrant 091508 3 OF 3 Agenda Item NO.9 Page 5 of 5 , CITYOF ~ ' LA~ ,&,LSiI10~ ~..~ DREAM E;(TRE~E_ REPORT TO CITY COUNCIL TO: I HONORABLE MAYOR AND MEMBERS OF tHE CITY COUNCIL FROM: ROBERT A. BRADY. CITY MANAGER ' DATE: SEPTEMBER 23, 200,8 SUBJECT: INVESTMENT REPORT - AUGUST 2008 Discussion The Investment Report is a listing of all funds invested for the City as of the date shown , on the report. Recommendation Receive and file. Prepared By: , James R. RileY1.' eN; Finance Managed) Reviewed By: Matt N. Press Director of Admlnl I Approved By: Robert A. Brad~(l Mt. City Manager ! IU(ll/ Agenda Item No. 10 Page 1 of 11 CITY OF LAKE ELSINORE I INVESTMENT REPORT OF POOLED CASH AND INVESTMENTS AS OF AUGUST 31,2008 ACTIVE ACCOUNTS BANK DEPOSITS OUTSTANG. BOOK BALANCE IN TRANSIT CHECKS BALANCE $1,474,076.87 (843,884.41) 630,192.46 31,147.64 31,147.84 13,317.19 (1,034.37) 12,282.82 2,120.86 (1,120.86) 1,000.00 1,489,514.92 31,147.84 (846,039.64) 674,623.12 Bank of America - General Reconciling Items Bank of America - Payroll Bank of America - Flex Benefit Total Active Accounts INVESTMENTS Local Agency Investment Fund Bank of New York-Trust Sweep Account Federal Home loan Mortgage Corp. Federal Home Loan Bank Federal National Mortgage Association Sub-total Investments 26,452,724.41 81,668.58 6,000,000.00 4,000,000.00 2,000,000.00 38,534,392.99 26,452,724.41 81,668.58 6,000,000.00 4,000,000.00 2,000,000.00 38,534,392.99 Unrealized Gain! (Loss) at 6-30-08 per GASB 31(LAIF) Unrealized Gain! (Loss) at 6-30-08 per GASB 31 (Other) Unrealized Gainl (Loss) at 6-30-08 per GASB 31 (Total) (1,974.00) 33,113.00 (1,974.00) 33,113.00 31,147.84 (846,039.64) 31,139.00 38,565,531.99 39,240,155.11 Total Investments 31,139.00 38,565,531.99 40,055,046.91 TOTAL POOLED CASH AND INVESTMENTS 300.00 1,000.00 $39,241,455.11 Cashier Drawers #1 & #2 City of Lake Elsinore Petty Cash Fund I certify that this report accurately reflects all pooled investme'nts and it is in conformity with the investment policy 85 approved by the City Council on June 24, 2008. A copy of this policy is available in the office of the City Clerk. The pooled investments shown above provide sufficienfcash flow: liquidity to meet the next six months estimated expenditures. Matt N. Presse Director of Administ . e Servces September 23, 2008 Date Prcparcdby;J. Riley, Finance Manager Agenda Item No, 10 Page 2 of 11 CITY OF LAKE ELSINORE POOLED CASH AND INVESTMENTS BY FUND AS OF AUGUST 31, 2008 FUND NO FUND NAME 100 General Fund 101 Supplemental Law Enforcement Fund 102 Local Law Enforcement Block Grant Fund 104 Traffic Offender Fund 105 Misc. General Project Fund 106 Affordable Housing In Lieu Fund 107 Developer Agreement Revenue 110 State Gas Tax Fund 112 Transportation Fund 115 Traffic Safety Fund 116 City Hall-Public Works OIF Fund 117 Community Center DIF Fund 118 lake Side Facility DIF Fund 119 Animal Shelter DIF Fund 120 Camino Del Norte DIF 130 Lighting & Landscape Maintenance Fund 135 #1 Lighting & Landscape Maintenance Fund 140 Geothermal Fund 150 C.D.B.G. Fund 201 Street C.I.P. Fund 204 Signal C.I.P. Fund 205 Traffic Impact Fee Fund 211 Storm Drain C.I.P. Fund 221 Park C.I.P. Fund 231 Library C.I.P. Fund 232 City Fire Protection Fund 254 AD 89-1 Railroad Canyon Rd. Improvement Fund 259 CFD 90-3 Construction Fund 267 CFD 2006-1 SummeMy 272 CFD 2005-2 CIP Fund 351 AD 87-2 Debt Service Fund 352 AD 86-1 Debt SelVice Fund 353 AD 89-1 Debt SelVice Fund 356 AD 90-1 Debt Service Fund 357 CFD 2003-2 Canyon Hills 358 CFD 91-2 Debt Service Fund 360 AD 93-1 Debt SelVice Fund 362 CFD 95-1(96 Srs.E) Debt SelVice Fund 363 CFD 88-3 /1997 Series F Debt Service Fund 365 CFD 98-1 Summerhill Improvement fund 366 CFD 2004-1 Debt Service Fund 367 CFD 2005-3 SummeMy I Laing 368 CFD 2004-2 Vista Lago 370 CFD 2005-x Camino Del Norte 371 CFD 2005-1 Serenity 372 CFD 2005-3 Alberhill Ranch 373 CFD 2005-5 Wasson Canyon 374 CFD 2005-4 lakeview Villas 375 CFD 2005-1 D. Clurman 376 CFD 2005-7 La Strada 377 CFD 2006-X Tessara 378 CFD 2007-X TR#31957 379 CFD 2007 -X Marina Village 380 CFD 2006-9 Tuscany W 381 CFD 2006-10 River LK 382 CFD 2006-9 Trieste 383 CFD 2007-X Canyon Hills 384 CFD 2003-2 SRS 2006A 385 CFD 2004-3 SRS 2006A 396 CFD 2007-4 Mekenna 388 CFD 2007-6 Holiday 604 Endowment Trust Fund 605 Public Improvement Trust Fund 606 Mobile Source Air Polution Fund 608 Trust Deposit & Pre Paid Expense 610 Kangaroo Rat Trust Fund 611 Developer Agreement Trust Fund 616 Fire Station Trust Fund 620 Cost Recovery System Fund 650 CFD 2003-1 law & Fire Service Fund 652 CFD 2007-1 Law & Fire Total Pooled Cash & Investments AMOUNT 6,459,857.81 242,881.75 14,070.53 85,630.49 348,645.26 1,007,202.04 3,323,988.56 986,458.48 1,553,342.92 475,517.21 899,440.04 612,288.70 246,578.93 389,229.25 32,529.44 (796,636.87) 151,393.33 17,753.51 (109,849.58) 12,690.69 118,819.37 4,925,906.53 6,508,996.48 1,085,613.93 1,273,024.15 688,830.44 127,395.08 439.00 (1,570.00) 843.76 49,211.35 81.D45.12 44,694.69 456,298.47 306,309.49 1,753.20 905,691.33 287,503.25 498,906.49 162,631.51 (9,855.97) (16,222.60) 242,440.88 28,549.90 (114,660.49) 13,693.94 191,366.21 55,068.61 45,819.00 124.80 45,192.67 60,666.55 404.91 477.60 56,652.16 74,783.97 63,487.68 53,264.45 (101,668.71) (22,953.75) (604.80) 18,791.15 538,433.95 230,641.86 1,339,943.98 11,957.00 1,606,290.00 16.22 1,264,996.27 84,242.94 4.75~0 39,241,45 . ~tlnda Item No. 10 Page 3 of 11 CITY OF LAKE ELSINORE INVESTMENT ACTIVITY SUMMARY FOR THE MONTH ENDING AUGUST 31,2008 Total outstanding investments as of July 31, 2008 $ 46,033,781.65 PURCHASE MATURITY/ COUPON YIELD TO DATE CAll DATE RATE MATURITY COST Investment Purchases: FHlMC 3128X7S47 08/05/08 08/05/13 5.125% 5.125% 1,000,000.00 Total Purchases 1,000,000.00 Investment Maturities: Total Maturities Investments Called: Total Calls Net increase (decrease) in LAIF Net increase (decrease) in Sweep Account (8,500,000.00) 611.34 Total outstanding investments as of August 31, 2008 $ 38,534,392.99 Agenda Item No. 10 Page 4 of 11 ~ o z .... 00 ~ ~ ~ ~ < ~ ~ o >< Eo< .... 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'" 0 e .~ e . 0 0 .~ 0 0 .~ .~ ~ 0 0 0 .0 .0 .0 .0 Agenda Item NO.1 0 :> U U U ::;: :> :> U :> Page 9 of 11 CITY OF LAKE ELSINORE SUMMARY OF POLICY LIMITATIONS AS OF AUGUST 31,2008 DESCRIPTION CURRENT PERCENTAGE BASED ON MARKET VALUE AS OF AUGUST 31, 2008 0.00% U.S. Treasury Bills U.S. Treasury Notes 0.00% Federal Agency Issues: FICB FFCB FLB FHLB FNMA FHLMC 0.00% 0.00% 0.00% 15.60% 5.20% 10.42% Banker's Acceptances 0.00% Certificates of Deposit 0.00% Negotiable Certificates of Deposits 0.00% Commercial Paper 0.00% Medium Term Corporate Notes 0.00% Repurchase Agreements 0.00% Reverse Repurchase Agreements 0.00% LAIF (Local Agency Investment Fund) Current Balance 68.58% Bank of New York - Trust Sweep Account Current Balance 0.21% TOTAL 100.00% % of Portfolio Maturing within one year % of Portfolio Maturing or Callable within one year 71.45% 100.00% MAXIMUM PERCENTAGE UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED 40.00% 25.00% 30.00% 15.00% 30.00% UNLIMITED 20.00% UNLIMITED $ 26,452,724.41 UNLIMITED $ 81,668.58 no less than 25% Agenda Item No.1 0 Page 10 of 11 CITY OF LAKE ELSINORE PERCENT OF PORTFOLIO INVESTED IN FEDERAL AGENCIES JULY 2005 THROUGH AUGUST 2008 (INCEPTION TO DATE) TOTAL % OF % OF PORTFOLIO BY AGENCY PORTFOLIO IN MONTH FFCB FHLB FHLMC FNMA FEDERAL AGENCIES July 2005 0.00% 0.00% 0.00% 0.00% 0.00% August 2005 0.00% 0.00% 3.33% 0.00% 3.33% September 2005 0.00% 6.23% 3.12% 0.00% 9.35% October 2005 0.00% 14.23% 2.85% 0.00% 17.08% November 2005 0.00% 18.82% 2.69% 0.00% 21.51% December 2005 0.00% 22.92% 2.86% 0.00% 25.78% January 2006 0.00% 20.74% 2.59% 0.00% 23.33% February 2006 0.00% 21.01 % 2.62% 0.00% 23.63% March 2006 0.00% 20.49% 2.55% 0.00% 23.04% April 2006 0.00% 20.59% 2.57% 0.00% 23.16% May 2006 0.00% 19.94% 2.49% 5.02% 27.45% June 2006 0.00% 24.91% 1.91% 3.85% 30.67% July 2006 0.00% 25.26% 1.93% 3.90% 31.09% August 2006 0.00% 28.57% 2.19% 4.41% 35.17% September 2006 0.00% 26.17% 2.37% 4.77% 33.31% October 2006 0.00% 26.26% 2.38% 4.79% 33.43% November 2006 0.00% 24.69% 2.46% 0.00% 27.15% December 2006 0.00% 28.04% 2.54% 0.00% 30.58% January 2007 0.00% 27.59% 2.12% 0.00% 29.71% February 2007 0.00% 26.60% 2.21% 0.00% 28.81% March 2007 0.00% 32.82% 4.68% 0.00% 37.50% April 2007 0.00% 30.05% 4.73% 0.00% 34.78% May 2007 0.00% 31.17% 4.80% 0.00% 35.97% June 2007 0.00% 36.37% 4.28% 0.00% 40.65% July 2007 0.00% 36.07% 4.25% 0.00% 40.32% August 2007 0.00% 41.34% 2.43% 0.00% 43.77% September 2007 0.00% 39.24% 0.00% 0.00% 39.24% October 2007 0.00% 31.02% 0.00% 0.00% 31.02% November 2007 0.00% 29.61% 0.00% 0.00% 29.61 % December 2007 0.00% 28.06% 0.00% 0.00% 28.06% January 2008 0.00% 16.79% 0.00% 0.00% 16.79% February 2008 0.00% 11.72% 0.00% 0.00% 11.72% March 2008 0.00% 11.72% 0.00% 0.00% 11.72% April 2008 0.00% 9.66% 0.00% 0.00% 9.66% May 2008 0.00% 9.20% 0.00% 0.00% 9.20% June 2008 0.00% 12.36% 2.06% 0.00% 14.42% July 2008 0.00% 13.06% 6.55% 4.36% 23.97% August 2008 0.00% 15.60% 10.42% 5.20% 31.22% AVERAGE 0.00% 22.08% 2.42% 0.96% Ag~~m No. 10 Page 11 of 11 CITY OF ~ LA&E6LSil"IORJ: " ~,..r DREAM E)(TREMEw TO: REPORT TO CITY COUNCIL HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: SEPTEMBER 23, 2008 SUBJECT: PURCHASE OF LEICA TCRP1205+ ROBOTIC TRACKING TOTAL STATION FOR COLLISION SCENE DOCUMENTATION Backaround The Lake Elsinore Police Department Traffic Bureau responds to and investigates traffic collisions that occur within the City of Lake Elsinore. These investigations vary depending on the nature of the collision. In the event a collision results in the loss of life or would have a major impact on the City, the collision is reconstructed by the Department's Traffic Reconstruction Team. These investigations involve the reconstruction of the events and actions of the involved vehicle(s) leading up to and after the collision. One aspect of a reconstruction is the completion of a factual diagram of the collision scene. A factual diagram consists of the documentation of the roadway configuration, debris evidence and vehicle(s) at rest upon the arrival of law enforcement. Through this documented evidence, a vehicle dynamics diagram can be completed, giving the sequence of events leading up to the collision, and to the point where the vehicle(s) cease all momentum. Discussion The Lake Elsinore Police Department Traffic Reconstruction Team has previously used a tripod mounted L TI Lidar with an angle encoder and attached data processor. This system is no longer serviceable and because of advances in technology no longer meets the needs of the Department. This system had been in service with the City since 1999 and has far exceeded its useful life expectancy. Due to the current inoperable condition of the L TI Lidar system that was being utilized by the Lake Elsinore Police Department, the purchase of a new system is needed to meet the needs of these in-depth investigations. The Lake Elsinore Police Department Agenda Item No. 11 Page 1 of 4 . REPORT TO CITY COUNCIL - COLLISION SCENE DOCUMENTATION PURCHASE September 23, 2008 PAGE 2 contacted the California Highway Patrol's Multi-Disciplined Accident Investigation Team (MAlT), a nationally recognized organization in the field of collision reconstruction as well as the CHP Academy. In these discussions, the Lake Elsinore Police Department was advised that the Leica Total Station was the reconstruction equipment of choice by CHP and MAlT. Discussions included the overall functionality as well as technical support through Leica dealers. Based on this recommendation, contact was made and a hands-on demonstration of the robotic model was conducted. Upon completion of this demonstration, three bids were obtained from different Leica vendors. Of the obtained bids, the bid submitted by Servco Surveyors Service Company, not only was lower than the others, but met the needs of the Lake Elsinore Police Department as well. Based on the product demonstrations and submitted bids, the Lake Elsinore Police Department is requesting the purchase of the Leica TCRP1205+ Robotic Total Station through Servco Surveyors Service Company. This system utilizes robotic technology, allowing a collision scene to be documented by a single person if needed, freeing other officers to handle other duties within the investigation. Additionally, this state-of-the-art system provides greater functionality and will save countless man-hours, both in the field and in the office. Fiscal Impact $29,818.52 _ For the purchase of the Leica TCRP1205+ Robotic Total Station and related equipment from Servco Surveyors Service Company for the purpose of traffic collision investigations and scene documentation. This system will include up to date scene documentation technology related to traffic scene evidence documentation for . use by the Lake Elsinore Police Department. Included in the cost of this system is the Crash Zone 8.0 software, training and technical support. The costs related to the purchase of this system and related equipment will be paid through the Lake Elsinore Traffic Offender Fund. Recommendations I ,. I: ,. .. Approve the purchase of the Leica TCRP1205+ Robotic Total Station and related equipment. Approve the expenditures in the amount of $29,818.52 to Servco Surveyors Service Company from the Lake Elsinore Traffic Offender Fund. Agenda Item No. 11 Page 2 of 4 REPORT TO CITY COUNCIL - COLLISION SCENE DOCUMENTATION PURCHASE September 23, 2008 PAGE 3 Prepared by: Reviewed by: Approved by: ~ Robert A. Brady(,)'l\}(' City Manager '/L4lV Agenda Item No. 11 Page 3 of 4 ~ Surveyors Service Company 2942 Century Place Costa Mesa, CA 92626 Tel; 800 938-0606 Fax: 714 546-9724 Customer Company: Riverside Co. Sheriff Contact: Dave Fontneau Erne;1: dfnntn""rIilnv"",ideshenfforc Phona:951-245-3300 Fax: 951.245.3311 Address: 333 Limiled Ave. Cjty: Lake Elsinore Stale:CA zip:92530 Account: Dates Quotelssue<l: 22-Aug-08 Leica TCRP120S+ with RX12SQTC hiea SurvCE pm Number Product Description Quantity UstPrice ., TOTAL 741975 TCRP120S+ w/PowerSearch, PinPoint R400, Automatic Target 1 $ 25,605.00 $ 25,605.00 Recognition Survey Total Station wI 2 Keyboards, EGL, Laser Plummet, Standard Applications, Trlbrach, Battery, and Charger: TCRP1205+ w/PowerSearch, PinPoint RAQa, Automatic Target 1 Recognition Total Station, 1 Color Keyboard, Laser Plummet, GSOO1 communication side cover, Standard Applications, User Manual & CerryinQ Case MCF256, Compact Flash Card, 256MB 1 TPS1200 User Manual, English 1 TPS1200 System Field Manual, English 1 TPS1200 Application Field Manuals, English 1 TPS1200 CD-ROM 1 GKL211, Charger BASIC, for Li-Ion batteries GEB221 and GEB211, car 1 adapter cable and net adapter included. Tribrach GDF121 PRO, without optical plummet, pale green. 1 GEB221, Lithium-Ion Battery, 4Ah 1 GTS22, 2nd keyboard with Touch Screen, for TPS1200 Instruments, for 1 telescope position 2, fitted 6000495 RX1250Tc. Robotic Accessory kit, InchJdes: 1 $ 8,340.00 $ 8,340.00 GVP640 Container for RX1250 (Robotic Kit, SmartSlalion Kit, 1 SmartRover Kit or Smart Pole Kit) RX1250 T(C) Windows CE System1200 Controller, Color, inluding 1 Integrated radio modem, antenna, battery compartment, touch screen, alpha keyboard, 2 X GDZ56 stylus for touch screen, user manual GHT39, Holder for attaching RX1200 Series Controller to all poles 1 (except mini poles). GHT52, Clamp arrangement for attaching the GHT39 to all poles (except 1 mini poles). RH1200 RadioHandle with Integrated Radio Modem, with Antenna, user 1 manual, for TPS1200 together with RX1220 & RX1220T GEB211, Lithium-Ion battery, 2Ah, rechargeable. To be used with 2 RX1220. 759224 Leica SurvCE RTS (includes a 256Mb Leica Industrial CF-Card where 1 $ 1,695.00 $ 1,695.00 LeicaSurvCEresides) 639985 GRZ4 360' Reflector 1 $ 990.00 $ 990.00 6001971 3 year RX1250TfTc & Leica SurvCE Bronze CCP Package (Includes 1 $ 960.00 $ 960.00 SW/FW maintenance, customer support, extended warranty) 734752 GKL211, Charger BASIC, for Li-Ion batteries GEB221 and GEB211, car 2 $ 110.00 $ 220.00 adapter cable and net adapter included, 001-850 Servco wood tripod 1 $ 199.00 $ 199.00 001-015 Tripod floor brace 1 $ 95.00 $ 95.00 004-641 Seco 11.8' Quick Change Aluminum Prism Pole wI Leica adapter lip 1 $ 200.00 $ 200.00 733270 GEB221 , Lithium-Ion Battery,4Ah 1 $ 160,00 $ 160.00 The Crash Zone 8.0 Office software 1 $ 850.00 $ 850.00 TST-6 On-Site Training for TPS Surveying Systems, per day 2 $ 2,200.00 $ 0.00 Servco has a full time tech support specialist on staff ready to help with any technical needs at no charge. We also have a Lelca authorized service and repair facility on site. Your Lerca Instrument will never need to be shipped out of state for repair work. We will also provIde you with a free loaner instrument should your 1~~"Nmanl malfun,"i~. Sa~co ha. bean in b,,,'n...IM 0... 80 years and Is committed to your satisfaction. Sub Total: $ 39534.00 Price after 30% Discount: $ 27,6n80 Tax 1.15%: $ 2,144.72 TOTAL: . 29,818.52 Signature: Order Information Surveyors Service Compal1) 2942 Cenlury PI Costa Mesa. CA92626 Attn;WiIIHaynes Tel; 714-401-1516 Fax; 714-546-9724 Email;whaynes@servcol.com Date: Te""s" Conditions Delivery is 7-30 days ARO. Quotaliol1 valid for JO days. Net 10 days uroless olhelWisestated. Terms subject to approval. FuN SlIft'w_LI<;fNIs.A",..ment: httPjlwww.l~ica-geosystems.comfcorporatefenfndefflgS_3295.hAg Full St.nc/lIrd w......nfy: h :flwww.leicaeotems.comfcoratelenfslJortfs3434.htm nda Item No. 11 Page 4 of 4 CITY OF ~ LAIQ: 6LSiNO~ V DREAM E;(TREMEw REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: SEPTEMBER 23, 2008 SUBJECT: GENERAL PLAN UPDATE Discussion On September 16, 2008, staff presented to the Planning Commission its recommendations with regard to all of the land use change requests that the Planning Commission directed staff to analyze. In addition, staff provided the Planning Commission with recommendations with regard to areas identified by staff that necessitated adjustments due to topography, f100dway and environmental constraints, previous entitlements, current development proposals, circulation needs, existing land uses and citizen input. Staff also presented substantive text changes to the Draft General Plan and Draft District Plan. Ultimately, the Planning Commission voted 4 to 1 to recommend that the City Council approve staff's recommended changes and direct staff to revise and re-circulate the Draft Environmental Impact Report, as necessary. Staff will present the Planning Commission's recommendation to the City Council on October 14, 2008. Recommendation Receive and File. Prepared by: Rolfe M. Preisendanz Director of Community Development /Jm--- Approved by: Robert A. Brady City Manager Agenda Item No. 12 Page 1 of 1 CITY OF ~ LAIQ: ,&,LsiNORl; ~, DREAM E;<TREME~ REPORT TO THE CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: SEPTEMBER 23, 2008 SUBJECT: 1-15/RAILROAD CANYON ROAD AND 1-15/SR-74 INTERCHANGE UPDATE Backaround The interchange improvement projects at 1-15/Railroad Canyon Road and 1-15/SR-74 were born from the need to improve the level of service at both locations. Staff has been working through the CAL TRANS project review process to develop an interchange configuration that is efficient at conveying traffic and minimizes the impacts to local property owners. There are four basic steps to this process; the projects study report, project report, environmental and construction documents. Once a problem area is identified, a project study report is developed. This report identifies all options including lane configurations, freeway ramp configurations, signal light needs and required local improvements. When projects are estimated to be $18,000,000 or more in construction cost, an interim step called value analysis is used. Value analysis a process intended to re-examine the alternatives produced in the study report to verify the benefit of and often reduces the number of alternatives offered in the study report. From this broad list of alternatives, a project report is developed by eliminating all but the most beneficial options. Benefit in this context means two things; first, increasing the level of service to the traveling public by reducing delays and congestion and second, cost effectiveness. At the end of the project report, a preferred altemative is identified which leads into the next two steps of environmental document and construction documents. Developing the project report is the pivotal step in this process because it identifies the improvement alternative that will likely be constructed. As the alternative that will likely be built, this step is the most intense as far as studies and analysis and thus is the most time consuming. Agenda Item No. 13 Page 1 of 5 Railroad Canyon Road and SR-74 Update September 23, 2008 Page 2 Discussion 1-15/Railroad Canvon Road Interchanqe: City and CAL TRANS staff plan to meet from September 23rd to September 25th to reduce the number of alternatives being considered on this project. Currently, the Project Study Report and Value Analysis have identified six alternatives to resolve the traffic issue in this area. It is the intent of these upcoming meetings to reduce the number from six to three. The objective for this reduction is to accelerate the selection process in an attempt to advance the project and begin the environmental investigation. Since the last update, the PDT met with a representative from the Federal Highway Administration (FHWA) to update them on the project's status. The proposal for a new connection at the Franklin Street overcrossing to the 1-15 was met with cautious optimism by FHWA and staff is moving forward with the improvement selection analysis. 1-15/SR-74: Staff is in the process of evaluating the revised traffic study and the CAL TRANS proposed geometric design. Once the traffic analysis evaluation is completed, the City will pursue the completion of the environmental document. The project is currently in the Project Report Phase which, when completed, will identify the geometric configuration of the freeway ramps and undercrossing. The anticipated next steps are as follows: 1-15/Railroad Canvon Road: 1. Reduce the number of improvement alternatives from six to three. 2. Continue evaluating the effectiveness of the remaining three alternatives while commencing the environmental study process. 3. Continue to meet with FHWA representatives as the opportunities arise to keep them involved with the project's progress. 4. Complete design, environmental clearance and right-of-way acquisition. 5. Construct Project. 1-15/SR-74: 1. With the approval of the environmental document, staff will complete the Project Report. This report identifies the geometries of the proposed improvements. 2. Pursue the right-of-way documentation. Agenda Item No. 13 Page 2 of 5 Railroad Canyon Road and SR-74 Update September 23, 2008 Page 2 Fiscal Impact None. Recommendation Receive and file the report. Prepared by: Ken A. Seumalo fi6 Director of Public Works Robert A. Brady/lllil City Manager If4U.J Approved by: Attachment: Vicinity Maps Agenda Item No. 13 Page 3 of 5 1 ' i . , .1 ~ , j " j j ~ ~ <} " ~~ Q \\\ ~. " " " " :.... , , 00 '%: ~ -r,<t. <!> S1 111\\lP '1' , S'" ,,'1;-<0 ~ '6>~ ~ -r,<t. 1 <!> ,I ~t , I: o ~ ~.~~..~~.. ",'/?;\( ~ LAKE 5LSiNORJ: ~ DREAM fpREME City Of Lake Elsinore 130 S. Main SI. Lake Elsinore, CA 92530 (951)674-3124 www.lake-elsinore.org SR-74/1-15 PROJECT REPORT PROJECT ID NUMBER: TRF-0014 PROJECT NUMBER: 4262 w+~ I: i Prepared By: lake 8sinore GIS April, 2007 Data Sources: Riverside County GIS Agenda Ite~~;3oreG"; Pa e 4 of 5 '. .~ _: ~~:..... ~\,<: . ~ LAI(!:: 6LSiIiOR!: ~ DREAM E.)ITRtME City Of Lake Elsinore 130 S. Main Sf. Lake Elsinore. CA 92530 (951) 674-3124 www.lake-elsinore.org 1-15 INTERCHANGE/RAILROAD CANYON ROAD INTERCHANGE IMPROVEMENTS PROJECT 10 NUMBER: TRF-0015 PROJECT NUMBER: 4227 .t. Prepared By: Lake 8sinore GIS ApriI,2OO7 Data Sources: Riverside County GIS City of Lake Elsinore GIS Agenda ltemeN@.Nl\<$l CITY OF ~ LAD: 6LSiNORf: , I ~.~ DREAM E;(TREME~ REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: SEPTEMBER 23, 2008 SUBJECT: CONSTRUCTION CONTRACT AWARD FOR GRAND AVENUE Backaround Grand Avenue pavement between Machado Street and Riverside Drive (SR-74) has deteriorated where immediate work is necessary to repair the damaged pavement. Currently, Grand Avenue is included in Fiscal Year 2008/2009 Capital Improvement Budget. On April 22, 2008, Council approved an agreement with the consulting firm Metro Pointe Inc, to prepare plans and specifications for this project. Discussion On September 16, 2008 at 11:00 a.m., the City received fourteen (14) bids from qualified companies to make pavement repairs on Grand Avenue. The bids were as follows: 1. D&L Wheeler Enterprises 2. R.J. Noble 3. Silvia Construction, Inc. 4. All American Asphalt 5. Hardy & Harper, Inc. 6. Hillcrest Contracting 7. California Professional Engineering 8. EBS, Inc. 9. Laird Construction Co., Inc. 10. Roadway Engineering 11. International Pavement Solutions 12. Wheeler Paving, Inc. 13. NPG Corporation 14. Vance Corporation $257,451.00 $262,546.93 $263,092.55 $269,000.00 $290,247.30 $313,824.50 $318,170.25 $318,686.25 $328,238.00 $329,681.00 $335,242.93 $348,285.00 $352,883.45 $360,636.00 Agenda Item No. 14 Page 1 of 3 Construction Contract Award - Grand Ave. September 23, 2008 Page 2 The Engineer's estimate for this project is $285,000 Fiscal Impact In Fiscal Year 2008/2009 Capital Improvement budget, $766,000 was approved for this project. Total project costs including construction, contingency, soil testing, surveys and project administration is $766,000, funding sources for this project is Proposition 1 B. Recommendations 1. Award the Grand Avenue Pavement Rehabilitation to D&L Wheeler Enterprises for the amount of $257,451.00. 2. Authorize the Mayor to execute the contract with D&L Wheeler Enterprises. Prepared by: David S. Solomon Project Engineer Ken A. Seumalo -# Director of Public Works Approved by: Robert A. Brady~~ City Manager YAW Agenda Item No. 14 Page 2 of 3 VICINITY MAP GRAND AVENUE PAVEMENT REHABILITATION CITY COUNCIL Agenda Item No. 14 Page 3 of 3 CITY OF ~ LAKE ,6,LSiNORf: ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY CITY MANAGER DATE: SEPTEMBER 23, 2008 SUBJECT: REQUEST FOR WAIVER OF FEES FOR USE OF THE CULTURAL CENTER FOR A CANDIDATES' FORUM Backaround The Lake Elsinore Southwest Riverside NAACP Chapter has submitted a facility use application to hold a Candidates Forum at the Cultural Center on Saturday, September 27,2008, from 12:00 p.m. to 2:00 p.m. The Candidates Forum will give voters a chance to learn more about the eleven City Council candidates and two City Treasurer candidates who are vying for seats in the November election. Hosting a nonpartisan Candidates Forum is an effective way to spark voter interest in an election and provide voters with an opportunity to become better informed about their choices. Even though IRS regulations prevent tax exempt organizations from supporting or opposing candidates, they allow them to host nonpartisan and neutral candidate forums. Discussion The NAACP is requesting waiver of rental fees for the use of the Cultural Center in the amount of $160 and cleaning fees.of $350. Total fee waiver request is $510. Staff cost for the event is $60 and will be absorbed in the Parks and Recreation Department budget. Since. sponsoring a Candidates Forum is providing an important public service, staff recommendation is to approve the fee waiver request. Agenda Item No. 15 Page 1 of 2 Request for Waiver of Fees September 23, 2008 Page 2 Fiscallmoact Staff cost of $60 will be charged to the Parks and Recreation Department fiscal budget. Recommendation Approve request for fee waiver for the use of Cultural Center for a Candidates Forum. Approved By: Ray GOnZal~ Director of Parks & Recreation Approved By: Robert A. BradY':\~ City Manager l!4W Agenda Item No. 15 Page 2 of 2 CITY OF ~ LAKE ,6,LSiNORX '?'.... DREAM EXTREME. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: SEPTEMBER 23,2008 SUBJECT: AGREEMENT WITH HOME DEPOT U.S.A. FOR REIMBURSMENT OF THE COST OF ENGINEERING AND CAL TRANS PERMITTING SERVICES RELATING TO THE INTERIM INTERCHANGE IMPROVEMENTS AT.SR-74/1-15 - CHANGE ORDER NO.1 Backaround Home Depot U.S.A. processed a project through the City at the corner of Collier Avenue and Central Avenue. As a requirement of the development, improvements along Central Avenue and Collier Avenue need to be constructed requiring Caltrans permits. The City is sponsoring Phase I improvements at the 1-15/SR-74 interchange which are adjacent to the Home Depot improvements. For continuity and efficiency, staff was in favor of using the same engineer to complete the design work for the City's portion of these improvements. Therefore, the City of Lake Elsinore and Home Depot U.S.A. entered into a cooperative agre~ment for the engineering design and Caltrans permitting of the interim freeway interchange improvements at State Route 74 and Interstate 15. Plans, specifications and Caltrans permits were approved. Discussion The developer, through their consultant, prepared plans and specifications for this project in accordance with Caltransstandards. The developer financed all costs related to the design and permitting for this project. City of Lake Elsinore assumed the responsibility for the construction of the interim improvements at this interchange. The City Attorney's Office reviewed the agreement and found it to be acceptable. Due to additional studies including traffic, structural, hydrology and other permit requirements, the design and permitting costs exceeded the original $500,000 cost by $227,902.60. The plans for interim improvements were approved by Caltrans and the City. Agenda Item No. 16 Page 1 of 3 Home Depot U.S.A. CCO NO.1 September 23, 2008 Page 2 The project was advertised and on August 26, 2008, was awarded to the firm of Ortiz Enterprises, Inc. Ortiz Enterprises,' Inc. bid was $2,896,591.30. Engineer's estimate was $3,800,000. Fiscal Impact There are adequate funds in the budget for Change Order Number 1, totaling $227,902.60. Accordingly, there is no fiscal impact to this project and budget. Recommendations 1. Approve the project Change Order NO.1 with Home Depot U.S.A. in the amount of $227,902.60 2. Authorize the City Manager to execute the contract change order with Home Depot U.S.A. Prepared by: David S. Solomon Project Engineer Ken A. Seumalo # Director of Public Works Approved by: Robert A. Bradyl1l1C1 City Manager " 1L!P Agenda Item No. 16 Page 2 of 3 VICINITY MAP SR-74/1-15 INTERCHANGE INTERIM IMPROVEMENTS CITY COUNCIL Agenda Item No. 16 Page 3 of 3 CITY OF ~ LAl(J: 6LSiI10RE \i.: DREAM EpREME REPORT TO CITY COUNCIL , TO: HONORABLE MAYO~ AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: SEPTEMBER 23,2008 SUBJECT: APPEAL OF THE pLANNING COMMISSION'S DENIAL OF MINOR DESIGN REVIEW NO. 2008-01, SUBMITTED BY K. HOVNANIAN HOMES FOR 98 SINGLE FAMILY RESIDENCES IN THE LA LAGUNA ESTATES SPECIFIC ~LAN, TRACT MAP NO. 32377-2 Backaround On August 5, 2008, the Planning C!=>mmission heard an appeal filed by K. Hovnanian Homes regarding the action by the pirector of Community Development to deny Minor Design Review No. 2008-01. The Commission voted 3-2 to deny the appeal and uphold. the action by the Director of Cornmunity Development. On August 13, 2008, K. Hovnanian filed an appeal with the City Clerk of the Planning Commission's action. Discussion The Commission heard a presentation by Staff about the history of the La Laguna Estates Specific Plan and its develOpment, as well as a visual presentation on "raising the bar" by the Director of Community Development. The Commission also heard testimony from five members of the 1<. Hovnanian company regarding the quality of their construction, their substantial investment in the La Laguna Estates property, and the economic viability of development in:the current marketplace. , The Commission also took testimony from Mr. Chi Woo, a new homeowner in the La Laguna Estates community, who claimed the development had the nicest view in Southern California. He stated that aesthetics were important, and he wanted the City to raise the bar even higher. Vice Chairman Flores stated that K.. Hovnanian must find a way to ride the slow growth market, and recommended that ahey make their appeal to the City Council. Commissioner Mendoza concurred)Nith the Director of Community Development, that the City should maintain higher sta~dards. He believed that Director Preisendanz has the City's best interest in mind. Agenda Item No. 17 Page 1 of 26 --------- .-;:. Appeal by K. Hovnanian September 23, 2008 Page 2 Commissioner O'Neal, on the other hand, stated that it is irresponsible to deny the appeal, with the amount of tax revenues lost to the City. Commissioner Gonzales reminded the Commission that if the market turns around, K. Hovnanian would add a new product. He also wanted them to consider solar energy options. Chairman Zanelli supported the Director's denial, and stated that unless the Council provides new direction to Staff, the Director is doing his job. FiscallmDact Generally, revenues received from residential development do not support the cost of City services extended to these residents. Therefore, there is no net loss to the City should this development not occur, and minimal savings. Recommendation Uphold the Planning Commission denial of Minor Design Review No. 2008-01. If the City Council wishes to approve the applicant's appeal and reverse the Planning Commission's denial, the Council should direct Staff to prepare the project as a Consent or Business Item on the next available City Council agenda. Prepared by: Carole K. Donahoe, AICP Project Planner Robert A. Brady,1\Ll City Manager 'jKl\lJ Approved by: Attachments: 1. Exhibit 'A' - Vicinity Map 2. Appeal of Planning Commission Action filed by K. Hovnanian August 13, 2008. 3. Minute Excerpts from the Planning Commission Hearing of August 5, 2008 4. Planning Commission Staff Report of August 5, 2008 5. Letter of Support for Denial from Steven Sorensen, resident of La Laguna Estates, dated August 6, 2008 Agenda Item No. 17 Page 2 of 26 VICINITY MAP MINOR DESIGN REVIEW APPEAL KHOVNANIAN/LA LAGUNA PROJECT BOUNDARY f-, en 3:' w > f-' en w a:: o lL' w ii( o z -~ (9 CITY COUNCIL Agenda Item No. 17 Page 3 of 26 APPEAL OF PLANNING COMMISSION ACTION FILED BY K. HOVNANIAN August 13,2008 Agenda Item No. 17 Page 4 of 26 MDR 2008-01 Tract 32337-2 appeal, result in taking of the property by making the project not viable (and especially in a down market). The proper role of the Taking Clause is to "[bar] govermnent from forcing sPIne p~oplealone to bear the public burdens which, in all fa~rn~ss and justice,sll'P~H~!Je'borne.~rthe p~blic as a whole"l In this case and sImIlar to other case l~Wln CalIfornIa, the CIty requests that the bar wIll be raise is borne by applicant only and is in essence a taking. 5. Report to Planning Commission. The report stated on page 3 thereof three treasons for the denial. We will address those in the order presented: a. Argument I: I. The staff did not conclude that the products lack a "four-sided" architectural but rather imposed the "raising the bar concept" to the already "four-sided" design of the homes. ii. Applicant does not agree with the conclusion that the proposed design does not "fully incorporate" architectural features on all four elevations. Each elevation can be comprised of various architectural elements. However the specific plan and the Massing and Scale do not mandate to incorporate all of the features on all of the four-sid,es as (l1ere are certain features that are acceptable and/or ar~ ~~~tWI}ilf,i)y'on ~e elevation but not on others. 0,:,.;),',,_ ';.": "":" iii. . Whereas bliilding'massing, scale and roof forms are the primary design components that require careful articulation, not all of the typical building massing and scale for Phsae 11 through VI are required on each and every product. Applicant, its architects and consultants have invested careful consideration for these elements as those are reflected in the already approved plans in previous phases. b. Argument 2: I. Amendment No. Ito the La Laguna Estate Specific Plan does not have any bearing on the products in questions. Therefore, Ihis argument is not only vague but also inapplicable. Moreover, if Ihe design guidelines have noI been changed, it is peculiar that the City is now rejecting a product which is in essence the same or even better as additional architectural features were added. c. Argument 3: . , 1 Lingle v. Chevron USA, Inc., 544 U.S. 528, 537 (2005). 2 MHC Fin., Ltd. V. City of San Rafael, 2008 WL 440282 (N.D. Ca/. Jan. 29, 2008); Yamigawa v. City of Half Moon Bay, 2007 WL 831804 (N.D. Ca/. 2007). Agenda Item No. 17 Page 6 of 26 I eel MDR 2008-01 Tract 32337-2 1. The architectural features are irrespective of the quality of the home. K. Hovnanian Homes is proud of the quality of its homes and the customer satisfaction and the quality programs that it has implemented are indicative bf the stringent quality assurances that are implemented by the applicant. 6. Procedural Arguments: a. A hearing on a minqr design review does not call for a public hearing. ,',".,- . - .. Nevertheless, thePl~illg Commission allowed certain homeowners to conduct a public hearing in complete ,deviation from the City of Lake Elsinore Zoning Code. b. Subsequent to filing the appeal, certain City's official continued to comment on the products subject matter of the appeal, suggesting that the appeal is no longer necessary. ":'-i:~ . ie! Agenda Item No. 17 Page 7 of 26 MINUTE EXCERPTS FROM THE PLANNING COMMISSION HEARING August5,2008 Agenda Item No. 17 Page 8 of 26 Bob Krause stated he would move the park if they had specific and clear direction from staff. Director of Community Development Preisendanz noted the applicant would still need to submit a Specific Plan. Director of Community Development Preisendanz requested direction from the Commission on the amount of grading and the type of grading. Commissioner O'Neal indicated that it is his opinion and that type of grading doesn't matter as long as works for the project. Vice Chairman Flores concurred with Commissioner O'Neal. It was motioned by Commissioner O'Neal, second by Commissioner Gonzales to continue Conditional Use Permit No. 2008-18 and Tentative Tract Map No. 32013 for Condominium Purposes off calendar. The following vote resulted: AYES: CHAIRMAN ZANELLI VICE-CHAIRMAN FLORES COMMISSIONER O'NEAL COMMISSIONER MENDOZA COMMISSIONER GONZALES NOES: NONE ABSENT: NONE ABSTAIN: NONE Chairman Zanelli requested a recess at 7:18 and reconvened at 7:30 p.m. APPEALS 4. Consideration of an Aooeal bv K. Hovnanian Homes reaardina the Director of Communitv Development's action to denv a Minor Desion Review for the desion of 98 sinale familv homes within Tract 32337-2 of the La Laouna Specific Plan Area Chairman Zanelli indicated this item is an appeal of K. Hovnanian Homes and requested the reading of the staff report. Director of Community Development Preisendanz introduced the item and explained the process of the presentation. 6 Agenda Item No. 17 . Page 9 of 26 Planning Consultant Donahoe provided the reading of the staff report to the Commission and stated it is staffs recommendation to uphold the decision of the Director of Community Development denying the appeal. Director of Community Development Preisendanz provided a PowerPoint presentation to the Commission. He stated the City Council has directed staff to "Raise the Bar" in the City. He stated that although the Specific Plan falls within with the City Council's expectations, the Design Review does not fully incorporate architectural features on all four elevations. He noted the area of the homes has a million dollar view and the City deserves a high quality home that transcends the current climate, considering that homes built today would remain for 50 or more years. Ron Geier, K. Hovnanian Homes spoke in favor of the project. He stated he is seeking approval of the project with the adjustments made, incorporating staffs request. He indicated that one issue that was addressed is quality. He confirmed that he would like to incorporate new "quality" homes. Yossi Noudel, Legal Counsel for the applicant spoke in favor of the project. He requested clarification of the appeal. Director of Community Development Preisendanz indicated he had written the denial letter and then received the letter of appeal. He indicated that the City Manager did not realize that staff had denied the project. Commissioner O'Neal pointed out that he had heard there was an Administrative approval and then a denial. He asked if there was an attempt to make an approval when a denial was already made. Director of Community Development Preisendanz confirmed. Yossi Noudel stated he would like to have several issues clarified. He spoke of the Fair Housing Act, imposition of certain limitations and requirements and staffs recommendations outside the scope of Zoning Code. Shelly Jordan, representing the applicant spoke in favor of the project. She stated that approval of the project would help bring revenue to the City. Chi Woo, resident, indicated there was no reason the developer should save their money for a short period of time. He concurred with "Raising the Bar' for the City. John Dening, architect, for the project, spoke in favor of the project. He pointed out the City is requesting major structural changes which would be very costly. Angela Wilson, representative of the applicant, spoke in favor of the project. She stated she appreciates staff recommendations, however, she also pointed out that "Raising the Bar" should also be included when approving the Specific Plan and new 7 Agenda Item No. 17 Page 10 of 26 Tentative Tract Maps that have not been approved. She stated the developer has substantially invested money into the infrastructure. She asked the Commission to approve to continue to build and bring revenue to the City. There being no further comments, Chairman Zanelli brought the discussion back to the Commission. Commissioner O'Neal pointed out there are other developments in the City that have the same lack of design and pointed out that the developer has invested a large amount of money into this project. He pointed out to the Commission on the current market values and how it continues to lower. He recommends overturning the director's decision and approves the project. Commissioner Gonzales also recommended approval of the project. Commissioner Mendoza concurred with the Director's decision and would like to see a compromise and if not a compromise, then he would support the decision to deny the project. . Vice Chairman Flores pointed out staff has visited the site and staff has chosen to "Raise the Bar". He recommended the applicant continue the appeal to the City Council. Chairman Zanelli supported the Director's decision for denial. He requested a motion. It was motioned by Vice Chairman Flores, second by Mendoza to uphold the director's decision on denial of the project. The following vote resulted: AYES: CHAIRMAN ZANELLI VICE-CHAIRMAN FLORES COMMISSIONER MENDOZA NOES: COMMISSIONER O'NEAL COMMISSIONER GONZALES ABSENT: NONE ABSTAIN: NONE STAFF COMMENTS Public Works Director/City Engineer Manager Seumalo commented on the following: 8 Agenda Item No. 17 Page 11 of 26 PLANNING COMMISSION STAFF REPORT August 5, 2008 Agenda Item No. 17 Page 12 of 26 CITY OF ~ LAKE .&LSiI10R& ~..~ DREAM EXTREME. REPORT TO PLANNING COMMISSION TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PLANINNG COMMISSION FROM: ROLFE M. PREISENDANZ, DIRECTOR OF COMMUNITY DEVELOPMENT DATE: AUGUST 5, 2008 SUBJECT: CONSIDERATION. OF AN APPEAL BY K HOVNANIAN HOMES REGARDING THE COMMUNITY DEVELOPMENT DIRECTOR'S ACTION TO DENY A MINOR DESIGN REVIEW FOR THE DESIGN OF 98 SINGLE FAMILY HOMES WITHIN TRACT 32337-2 OF THE LA LAGUNA SPECIFIC PLAN AREA BackQround On August 10, 2004, the City Council of the City of Lake Elsinore approved Tentative Tract Map No. 32337. In February, 2007, the applicant, K. Hovnanian Homes, first submitted a Design Review application for a new residential product on a portion of this tract (building elevations are included as Attachment 2). After substantial design upgrades were completed by the applicant at staff's request, this original proposal was ready to go forward to public hearing. In October 2007, the applicant notified staff that they no longer wanted to proceed with the product submitted in February and asked that the original design review request be . withdrawn (Attachment 3). In May, 2008 a new Design Review application was submitted in order to construct 98 one and two-story single family dwellings within the subject tract. This application was reviewed by staff and subsequently denied by the Community Development Director on June 4, 2008 (Attachment 4); On June 18, 2008, the applicant filed an appeal (Attachment 5) to the Community Development Director's decision. As indicated in the La Laguna Estates Specific Plan, all new phases of development within the Specific Plan boundaries shall undergo the City's Design Review process. The design review is based on City-wide residential design guidelines and the La Laguna Estates Specific Plan. . Agenda Item No. 17 Page 13 of 26 Appeal of Minor Design Review Denial (K Hovnanian/La Laguna) August5,2008 . Page 2 Proiect Analvsis Floor Plans The proposed residential products denied by the Director, range in size from 1,859 square feet to 2,774 square feet. Plans one (1) and two (2) are single-story while Plans three (3) and four (4) are two-story. The four (4) plans offer 3-car garages and up to five (5) bedrooms. The following matrix reflects information on each Plan type: As reflected above, out of the 98 proposed single family dwellings, 44 are proposed to be single story. Architecture, Materials and Colors The applicant's proposal offers three (3) architectural styles which include; with Spanish, Craftsman, and Modem styles included. The material and color palettes are similar blends of muted, natural colors in stucco, tile and concrete shingles. Model Home Complex Four (4) models reflecting each plan are proposed to be constructed on High Ridge Drive, off of McVicker Canyon Park Road. They will flank a parking lot that provides parking, landscaping and handicapped accessibility. Discussion Staff reviewed the proposed plans and visited the site and neighborhood. Staff also met with the applicant to review the project and discuss concerns regarding architectural style and the opportunity to enhance the neighborhood character of the La Laguna Estates Specific Plan area, particularly the area of this proposal. Although the applicant proposed non-structural architectural elements, which included the addition of shutters, an additional column treatment on one of the elevations, rounded vent treatments, the addition of a pot shelf element to one of the elevations (A- 3), and the placement of single story homes on some comer lots, staff concluded, keeping in mind direction to "raise the bar" as well as the concept of "four-sided" architecture, that the proposed homes continued to fall below the "bar." Agenda Item No. 17 Page 14 of 26 Appeal of Minor Design Review Denial (K Hovnanian/La Laguna) August5,2008 Page 3 Ultimately, the Community Development Director denied the request due to the following reasons: 1. The proposed designs do not fully incorporate architectural features on all four elevations, including; a lack of architectural pop outs similar to those found on the front elevation, a lack of arched windows and doorways, lack of recessed windows and doors, and a lack of wrought iron or similar accents. The La Laguna Specific Plan states that: The side and rear elevations of homes shall be well designed and given enhanced architectural treatment, especially when visible from public rights of ways. Additionally, the Specific Plan also states: Therefore, building massing, scale, and roof forms are the primary design components and require careful articulation. Exhibit 31 in the Specific Plan document (Attachment 6) identifies typical building massing and scale for Phases /I through VI (Attachment 7) of the project site. 2. Although, Amendment No.1 of the La Laguna Estates Specific Plan (approved in February, 2003) removed an attached multi-family community and substituted it with a new venue of single-family detached product, as shown in the Specific Plan and being proposed herein, it did not invalidate the design guidelines currently intended for the community nor allude to the continuation of the subject product being proposed for Tract No. 32337-2. 3. While the economic climate is in a severe downturn and the housing market has been greatly affected, staff believes that the City deserves a quality of home that transcends the current climate, considering that homes built today will remain for 50 or more years. Both the City of Lake Elsinore General Plan and Municipal Code state that it is the City's objective to offer quality development to its residents. The Municipal Code speCifically refers to designs that create interest, provide varying vistas, and demonstrate quality and originality (Section 17.82.060). Additionally, the project location and commanding views of the lake and valley is a unique asset that should be complemented with superior architecture and design, which, in staffs opinion, is not being provided in this proposal. Recommendation 1. Consider the appeal and uphold the Community Development Director's decision to Agenda Item No. 17 Page 15 of 26 Appeal of Minor Design Review Denial (K Hovnanian/La Laguna) August5,2008 Page 4 deny the Minor Design Review; or 2. Overturn the Community Development Director's decision and approve the Minor Design Review. Prepared by: Tom Weiner Planning Manager Approved by: Rolfe M. Preisendanz Community Development Director~ Attachments 1. Location Map 2. Building elevations of original (withdrawn) submittal February, 2007. 3. Letter from K Hovnanian Homes dated June 18, 2008 withdrawing original Design Review request. 4. Letter from Community Development Department to K Hovnanian Homes dated June 4, 2008 advising of Director's decision to deny the Minor Design Review. .5. Letter from K Hovnanian Homes dated June 18, 2008 appealing the Commun'ity Development Director's denial of the Minor Design Review. 6. Exhibit 31 (Typical Building Massing and Scale) of La Laguna Estates Specific Plan. 7. Identification of Phases II through VI Agenda Item No. 17 Page 16 of 26 ......................................---- Attachment #2 II Agenda Item No. 17 Page 17 of 26 r:r? . ( iWovnanla .'"'- HOm'-vA Attachment #3 1Pd~~(E~Vl~[Q) June 18, 2008 Hand Delivered & Via Fax No. ('51 ) 171 - 1'11'1 JUN 1 8 2008 City of Lake Elsinore Attn: Mr. Rolfe Preisendanz, Director of Community Development 130 South Main Street Lake Elsinore, CA 92530 CITY OF LAKE ELSINORE PLANNING DIVISION RE: Residential Desi2n Review 2007-04 Dear Mr. Preisendanz: The purpose of this letter is to indicate that K. Hovnanian Homes has withdrawn Residential Design Review 2007-04 submittal. As originally communicated to the City of Lake Elsinore in October of 2007, Residential Design Review 2007-04 should be withdrawn and no longer be considered pending. K. Hovnanian Homes looks forward to working with the City of Lake Elsinore on future projects. Should you have any questions on this matter, please do not hesitate to contact me at (909) 937-3270. Sincerely your~ i?;::ro Sr. Land Planner K. Hovnanian Communities, Inc. cc: 1. K. Hovnanian Communities, Inc. Attn: Mr. Jim Perry, South Division President Via E-Mail 2. K. Hovnanian Communities, Inc; Attn: Ron Geier, Senior Community Manager (South Division) Via E-Mail 3. K. Hovnanian Communities, Inc. Attn: Yossi Noudel, Legal Counsel Via E-Mail 1500 S. HAVEN AVE, SUITE 100, ONTARIO, CA 91761 TEL: (909) 937-3270 FAX: (909) 390-5686 KHOV.COM Agenda Item No. 17 Page 18 of 26 Ci TY OF ~ - LA~E 6LSiNO~ \ I ~ DREAM EXTREME Attachment #4 June 4. 2008 Irene Romero, Senior Land Planner K. Hovnanian Homes 1500 South Haven, Suite 100 Ontario, CA 91761 SUI3JECT: Director of Community Development Denial of Minor Design Review 2008-01 Dear Ms. Romero: This letter serves to notify you that the Director of Community Development ("Director") has reviewed your submittal/request to construct a previously approved product within Tentative Tract Map No. 32337-2. For the reasons listed below, the Director has denied your request and intends to return your Minor Design Review 2008-01 submittal within the next 30 days. You and your development team indicated that K. Hovnanian Homes may wish to appeal the Director's decision. If your appeal letter is received two weeks from the date of this letter, we shall hold the MDR submittal and fees, to be used to process your appeal. The Director finds your submittal of MDR 2008-01 inappropriate given that we have Residential Design Review 2007-04 for "Cambria Hills" pending. Staff has diligently worked with your development team to bring the Cambria Hills RDR to public hearing. After seven months of meetings, discussions with yqur architect, and review of the numerous changes to your plans, Staff was prepared to go forward. However, in October of 2007, Ms. Jordan indicated that K. Hovnanian would be resubmitting drawings once again, for a new product line targeting the market for smaller homes. It is Staffs desire that we continue to work with you on a new product, rather than continue to construct the same product line that you began with in La Laguna Estates, and that now will comprise some 400 home sites in the specific plan. Staff also believes that given the location of Cambria Hills at the uppermost portion of the specific plan, the remaining balance of 200 sites should have larger homes of estate quality to capitalize on the amazing views of Lake Elsinore. 9516743124 jiLl ), Mi;,IN STREET !'r.! FI",,-, 'It[ ,',~ 'r!.5JO \\'I;'vlvl.,<\K.t ~L~IN~JIl.L\.lf{{., Agenda Item No. 17 Page 19 of 26 MDR 2008-01 Denial Letter June 4, 2008 Page 2 While we can sympathize with your plight during this difficult time in the housing market, Staff feels strongly that the City should not participate in the lowering of standards for bome construction. Our vision for a better Lake Elsinore is a long- term view of development. Staff also believes that the City has been patient with K. Hovnanian Homes before and during the transition from Forecast Homes, the original entity that started the project. During the approval of each map that progressed up the hill, the City was promised a higher-end product. Sincerely, /J01t--- Rolfe M. Preisenda'nz Director of Community Development Cc: Bob Brady, ~ity Manager Agenda Item No. 17 Page 20 of 26 - /""....... ~ ( ~Wovnanjan.. "~" . ..' HomesA' Attachment #5 June 18, 2008 Hand Delivered & Via Fax No. CliL) <f7t - I'll? la)["~ =- r;= n\\ [j IS rry ln1 [r;; \~ l~ Uv b!hY City of Lake Elsinore Attn: Mr. Rolfe Preisendanz, Director of Community Development 130 South Main Street Lake Elsinore, CA 92530 JUN 1 8 2008 em OF LAKE ELSINORE PLANNING DIVISION RE: Minor Desil!n Review 2008-01 Dear Mr. Preisendanz: I am in receipt of your letter dated June 4, 2008 with its forewarning notification that the Director of Community Development (hereinafter "Director") intends to deny the application for Minor Design Review 2008-01 (hereinafter the "MDR") for the reasons slated therein. . Therefore, the purpose of this letter is to indicate that K. Hovnanian Homes intends to appeal the Director's decision and also request that its submittal of the MDR be presented to the Planning Commission for review and consideration as provided for in City of Lake Elsinore Zoning Code Section 17.82.1000. Furthermore, and pursuant to your above referenced letter, this letter shall also serve as K. Hovnanian Homes' request that the City of Lake Elsinore will hold the MDR and the fees to be used forthe appeal process. K. Hovnanian Homes dissents with your conclusions and recommendation as reflected in your above referenced letter. The product submitted as part of the MDR was previously approved within the boundaries of the Specific Plan and therefore its approval by the City of Lake Elsinore cannot be deemed as "lowering the standards of home construction". The product that is included in the MDR is currently being constructed within Tract No. 32337-1, and is in compliance with the approved La Laguna Estates Specific Plan dated March 2003. Whereas K. Hovnanian Homes understands the, City of Lake Elsinore desires that K. Hovnanian Homes submit a product that is superior to the previously approved product, such submission cannot be supported by the collapse of the real estate markets and the new home building industry. The trends in the lending and real estate markets in general and within the City of Lake Elsinore in particular cannot uphold the construction of a superior product as the market barely justifies the affordability of the existing product. 1500 S. HAVEN AVE, SUITE 100, ONTARIO, CA 91761 TEL: (909) 937-3270 FAX: (909) 390-5686 KHOV.COi Agenda Item No. 17 Page 21 of 26 City of Lake Elsinore June 18, 2008 Page 2 of2 ~TU . ~~ (, .s.EO.Ji.. ovnanJan \ "'- HOmeSA Although K. Hovnanian Homes recognized the potential of the area and the views of Lake Elsinore, the request that K. Hovnanian Homes now build "larger homes of estate quality to capitalize on the amazing views of Lake Elsinore" is defiant in light of the current housing market. Please note that the denial of the MDR may place an entire improved tract on hold, which will ultimately cause considerable daily losses for our company as well as to the City of Lake Elsinore. K. Hovnanian Homes appreciates your Staff and your willingness to carefully consider this issue and looks forward to working with the City of Lake Elsinore on future projects. Should you have any questions on this matter, please do not hesitate to contact me at (909) 937-3270. . Sincerely yours, Ang ilson, VP of Land Planrilog K. Hovnaniim Communities, Inc. cc: I. K. Hovnanian Communities, Inc. Attn: Mr. Jim Perry, South Division President Via E-Mail 2. K. Hovnanian Communities, Inc. Attn: Ron Geier, Senior Community Manager (South Division) Via E-Mail 3. K. Hovnanian Communities, Inc. Attn: Y ossi Noudel, Legal Counsel Via E-Mail 1500 S. HAVEN AVE, SUITE 100, ONTARIO, CA 91761 TEL: (909) 937-3270 FAX: (909) 390-5686 KHOV.COM Agenda Item No. 17 Page 22 of 26 , ( A ~ c X Attachment #6 $/,I,'ru.. ~t:U? /7?/Y1 . . Y56 tJ'p ~,:cpAlr ' p/tt:lwPl5:7 /lPST7(e-TA:; ~U'p ~Al6-t/r W/rU- M~,' ejifas/3p /'-N'7et<- &WP.s, I/f;,!: ,:?? a:>,t.t/,#A"~ a?~~ ~ ,{ffA9e" ~ /~ . e"JY",A&;~ev:> l7I1"-<?#6-n' . ~U7 /'i?hfl:;> "~:"" . .; ,. :~ t'/'YI1'l7l!'.II'~ I"N~ . l'lJri'b"':" ~ I"'I'VIU<;y /Y4" '., A,J' . J " '" ?M'~/",p. PJp',vI774t/. ~I'~, a.ww,~ ~~ 1-",=_,. /7::f< ~tY, n'tJ....luwrrll- N'CI!Im::w/Y<L ~PtVr e> .~t-'MGPP. . . lH~i1"r~r <>tJy~ I'tJl'4'f ,-"klt'!"- l"t17r ""Het:> Tt? 1"PPt/e;e -tr'pANW'r VOl.Vof1{3-, not to scale Building Massing & Scale iIl1m"" " -~;.0.: LA LAGUNA ESTATES SPECIFIC PLAN :1 'I 87 Agenda Item No. 17 Page 23 of 26 Attachment #7 E x h J b I I 8 Ph~e VI as Development wlU be phued over a period of flfteen In tesponse to market demands and a logical exten510n of Phasing Plan .1. A C UNA ESTATES SPEC/e,,. .. 1/ .. ... Arne Agenda Item No. 17 Page 24 of 26 4R LETTER OF SUPPORT FOR DENIAL STEVEN SORENSEN August 6,2008 Agenda Item No. 17 Page 25 of 26 . !.- Lake Elsinore City Council Lake Elsinore Building Code Lake Elsinore Planning 150 S Main St Lake Elsinore Ca 92532 {O) ~CC;~DW~ fil) l1lJ AUG 12 2008 @ CITY CLERKS OFFICE ---- fR1~[;~a\,#~fl] August 6, 2008 Regarding: Diamond Collection at Shore Pointe II homes/K Hovnanian AUG 1 2 2008 CITY OF u.,i\t t:LSINORE PLANNING DIVISION Dear Council and Planning, . I recently purchased my home in Lake Elsinore in the "Diamond Collection at Shore Point II" development on the North . side of the city off McVicker Canyon Road. The Diamond Collection has homes ranging in size from 1859 - 2569 square feet. I was informed during the build period that there was to be over 200 homes in the entire development, including Diamond Collection. These homes were to be built after completion of the Diamond Collection and were to be larger in square footage. As you are aware, homes with larger than average square footage attract homeowners that have the means to maintain the homes, yard and neighborhood. This is especially true if they are on a mountainside with . premium views of a lake. Of course this means more revenue for a city that has been neglected for years. . It was recently brought to my attention that the builder, K. Hovnanian, is seeking approval from the city to amend the original build plan for larger homes to one of smaller, less expensive homes in this development. This is not welcome news, as just blocks away you can find smaller less expensive homes which are currently 'for sale' and many remain empty as well. It is obvious that K. Hovnanian is seeking a fast, easy way out of the area due to the local, state and national economic slowdown that is affecting all of us. I am sure the builder is looking to recoup lost money as fast as possible - I cannot fault them for this. However, the long-term ramifications of altering the master plan from one of larger homes to a less than desired development will have long-lasting effects on not just the city, but property values for all homeowners. As an example, similar homes in other communities such as Mission Viejo, Lake Forest and Rancho Santa Margarita with lake/water views have home values in excess of $500,000. .It is my strong desire to see the city stick with the master plan of larger homes and maintaining a community we can all 'be proud of by attracting businesses and homeowners that will care about the future of this Diamond city called Lake Elsinore. Thank you for your consideration, 5tev orensen 29418 Lupine Hills Dr Lake Elsinore CA 92530 Agenda Item No. 17 Page 26 of 26 -- CITY OF .A. ~~'- LAIZE ,5,LSiNORE: ~ DIUAr';\ E,xTREIvH "",'" REPORT TO CITY COUNCIL TO: FROM: DATE: SUBJECT: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY, CITY MANAGER SEPTEMBER 23 2008 FISCAL YEAR 2008/09 BUDGET ADJUSTMENTS BackClround On September 18, 2008, the City Council held a study session to review the General Fund operating budget revenues and expenditures. The study session report gave the City Council an update on the revenue condition based on new data and described a plan to weather the next 5 years. Discussion At the study session, the City Council directed staff to incorporate certain changes and follow- up on a variety of tasks. The list below summarizes the direction given: . Waive the pay of City Council and Commissioners for the rest of the fiscal year . Freeze travel and freeze training and education . Freeze management salary merit increases . Eliminate $10,000 for the SWCEA . Eliminate budget for fire works . Postpone Graffiti removal vehicle purchase . Restore the $10,000 reduction to the Chamber of Commerce contractual service for FY 2009-10 and forward . Revise the FY 09/10 property tax and sales tax revenue projections to reflect a 0% growth; 2% in the following year (FY 10/11) and 4% thereafter (FY 11/12 & FY 12/13) . Review cost of "Click to Gov" E-Gov initiative and consider adding in at the 3'd quarter . No reduction in code enforcement level of service . No reductions in park maintenance level of service . Support option 1 of the police department budget adjustments . Reevaluate all contract positions . Renegotiate with all contractors . Contact the water district to discuss refunding the FY 08/09 payment to the lake management fund . Follow-up with the County supervisors regarding joint funding of the Rosetta Canyon Fire Station operation Agenda Item No. 18 Page 1 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 2 of 34 Staff has incorporated the direction given by the City Council by making further adjustments to the FY 2008/09 budget. The total FY 2008/09 adjustments amounted to $485,200. "'!"'I.,-,l:'A Adjs~as o;Y2008~009 I D=B+C'-E=A+D ...............,. i I Adopted 9/18/08 Study Additional I Adjusted % of I I Budaet Session Adj.. i Total Ad!.. Budget Total - Exl,~yng~~~~~ :, '-:~' ~ .': ,- T$:~;2~~6~: . .:: ._, ---- .".. "'42:300:r=':42~~'~6' ::'286~soo' 'i'O;-;' , ,9;ty,:Ti~~~~iir."..'.""-:::=.:::"T::=:=j~j.QQ. =.:::...'= .=(i1:6.Q9lL=:(f66~_._j8}QQ "'60;-; City Attorney I 400,000 (50,000) . i (50,000) 350,000 1% C'tyMan8g"r......... ..'. ....'.'......... .... ,...............Ti.ssi.666'('i2jOO) ......,..(2,s66j[...(i{soOj1.49;f46o 5% '1'~~~~\1~aijv"'Se;"ices'."-::"+"=-d~t~~~% '-::-=(~~:~~.~l :::..':::(ji6J"::3t$~~%g_.1.~~~~~~~: ~~ ICeneral,LawEnforcement ...... ......J. .9,287,200 . . ...184,800 .t10g,OgOtl...,.._~4,800 9.372.00() .3.1,% Fire ! : 4,498.100 - " . 4,498,100 15% ....Co;;,',;,un'tyD,,"elopmeni::::::':C::..3:250,:sOO.:::..TiE4iJoi :"F2,I@~'fzif6,6Qilj :=i:4~3:900'-8ih' PubllCl,^,/9rks. ,. ........ ....... . ..~. ...3,7~?,800 J60~900) _.(3001i_.(61g}OQJ . ..3,172,600 11% ,.,..F'~~k,s.a!,,~,R.ec!eation __",,~QQ?&Q.Q. __,j1.3.?,~00) __l!,6OQ)",.U3.?,L5.QQl, 2,865,300. 10% .Lake Operationsand!\q~atics.. .....,..1~8_4~,10Q ,.mj93,9QQ1 mj3.?5.0QQ)_j4.!~,90()).!,4?5,?go. ..~.'/~., ~fn:~~t~::;~gtrlfif;~~r~~~~=1$3~:~i:f:;~~ '::(1~;i:::~~j'(485.;66ji2:0':::':~~jib:~~~:':i~~: ,7'/~ The largest adjustment relates to the annual Lake Management Fund supplemental water payment. The City Manager has contacted the General Manager of EVMWD to discuss forgoing and rebating the $650,000 payment. The General Manager will provide the City Manager with the annual cost of adding water to the lake prior to the Council meeting. Based on the City Manager's discussion with the General Manager, staff has reflected a reduction of half of the annual City payment to the Lake Management Fund as a placeholder. Now that the State budget stalemate is over, the City will be allocated $100,000 for frontline law enforcement. The new COPS grant funding is reflected as a reduction to the General Law Enforcement budget since the expenditures will be accounted for in a different fund. The City Manager froze all travel, training and education prior to going into this fiscal year. Two exceptions to this rule exist. First, the City Manager is allowing travel, training and education for employees maintaining certification required for their current job, Secondly, the employee union MOU allows for tuition reimbursement by the City up to $3,000 for FY 2008/09. Six employees are participating in the tuition reimbursement program this year. Two employees have been reimbursed this year. Staff has also made changes to the future year revenue estimates and expenditure items as directed, will be reviewing all personnel contracts. renegotiating all contracts, and will follow- up with the County Supervisors office regarding funding the operation of the new Rosetta Canyon fire station due to open in one year. The remainder of the report repeats the study session report with updated amounts including the additional funding from the state. budget that will offset the police services and the additional adjustments for expenditures. Agenda Item No. 18 Page 2 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 3 of 34 Revenue Summary Staff has been closely monitoring the FY 2008/09 revenue of the General Fund to anticipate any further swings in revenue and maximize the lead time for adjusting expenditures to compensate for any revenue declines. Of specific concern was property tax, sales tax, building permit fees, and the various development related revenues of the City. Based on estimates that recently become available, the City's major revenue sources have continued to decline significantly. Since the press release describing the $2.8 million revenue shortfall, the revenue shortfall has decreased from $2.8 million to $2.1 million. The decrease relates to certain one-time and ongoing revenue transfers of restricted revenue accounted for in the Traffic Safety Fund that have historically been used for street capital projects and street maintenance. The Traffic Safety Fund accounts for motor vehicle code violation fines and court fee revenue remitted by the County of Riverside courts and should be transferred to the General Fund to support operations of public works. The table below shows the General Fund revenue adjustments before any additional draw from the rainy day fund. No changes were necessary from the study session: . lL.__._ ______L2;;~;;~~::etlA~j~st~ent~ . :~..2;:~::t_ ,~~~~~~=l:-;;~:~~-~il;iliii~~ --rf~Q~hiseI~~. ........_ '---I-mJ.!7J,?QQ. .__ _7,309... ...._1,778,50.0. ._O~. (j\tl~;i~.;:~:ennit.F.~.e. m.. -. __I' . ....1..J~~:~6~-...........(?~~~6%6)---J~.H6g-:Ji~j,'- .m ----.------.-..-----.,,---.--.-...-.......... ..;.....-....-........----..---..----T-------.------..--. .-----..-.---..-- ,,---- ~t~t~r~~~eg6~~trni~?~~Rev j....... 1'~1~:~661(~g;:666}m:~-66:~~~: .....~~~~lt~~~i~~E5i~~:..~~--~:~i-:~.~.::~~]~~]~ll~=~~~;~~~ ~~:~_l~n!f~l~'- Supplemental Revenue 468,600. 468,600 .__0."[,_. :~~~~:t1~;t~R~~~~~~c'='=""IY==3~~~H~~j'--li:;~::J6~) .-.2}~~~:i~t=~:~f~ Sales Tax ($603,400, 7% Decrease) Given the current economic downturn, sales tax has also taken a sharp fall. Sales tax for FY 2007/08 came in at 5% more than 2006/07. FY 2008/09 was estimated to come in equal to FY 2007/08. MuniServices, the City's sales tax consultant, has provided the latest sales tax estimates locally and statewide. For FY 2008/09, sales tax is conservatively estimated to be $7,929,300, $603,400 or 7% lessthan originally projected. Agenda Item No. 18 Page 3 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 4 of 34 Property Tax ($496,400, 7% Decrease) The County of Riverside recently went through reassessing the entire county, A total of $16,2 billion or 7,1 % reductions were made and released last month, This was the highest County reduction in dollars and percentage wise in the entire State of California, The next closest dollar reduction was Orange County with $11 billion or 3.25%, The table below shows all County reassessments, I i 2007-08 Secured I I .._._~O~~..~X I Reviewed Reduced Sold Between I Value Value Reduction % Decline Alal11ed_,,-_...~~:~]::::~~5,o60:: .. ..._:- _ ':"QZ/2:00~:@?Q07 , [tI8.i,?9:iJ!Q~f85 ]=~:3:6'i4J~6:i6~ :__L6~'C Butte ,i""._4,127 1.536_ 01/2004:12/2007 I 16,874.637.972 88,465,990 0.52% Contra Costa) " 150,000 56,.815 ".0112003 ,-.1..2/20071"-i52:66'i~56i:i68 "8:404;27i;200"'553'1o' EIDorado 1 20,576._ ,9...?,~. 07/2004 ,12/2007 IP25:938.84-1.'i58"""''i05:354~19i 2.72% Fresno 140',666 .. o'iii604:1-iii667T-"57,(65)59.848 ..-: "'000% -HumboiCii--.--'T----.-3'i ".---.'30.-- """""""".---.T "."',,.- -9:455:4-i 4: i 39- ..-----'T664;6350-:OZo/;- Kern ""'" ",' '.:'.","'.""]' '" . "-'-~4.0'-g()0. -.~--:-'.'~'-.:'-:.-:r~,.!~;2Efj5T31 "'2;''ioo)ioo,ooo: -'3:69'10"" ~O:;:e~gelee , +" 3l~:g~g1~1:~U 1-~li~g~1:!-li~g~II9!i:~Hi~:~~~ '-t~~~:g~g:ggg ., H~~ .~~gler~y".., _"'!_____gO~Q, """'-5:386'1 '0112004,1iiioo8--r---i4:46(8o2j65..---638.8i,-i~069.'2'62%'-' qrc)nge :n 170,000 -12i:.1'(i8.r-.o.1/2oo4-.'~.i2j'2'o'07'..i'''-''....3"38,'86.1",-13-1:-35'5 11,000,0'00':000'" 3.25% ~~~E.i~:~t~' ..: :.I=~t~~~[g .~~~i~,6igI.-~i~g~~~~;~ii:....I===~!!:~~~~1~~~~ .. '=~~~~~~~i:~ii-- :.1~~.== .sa;'Ber;'arCiin(;:[:~.. .......... ~4.,.37t ~=~:.-:=::=.=:j=:=J~~J!Q~,~~_~,3?6. ... ...6,07?&1-,~,8?_1, ,,3} 1.'/,___ _San[)i~90 .. 1_. .~?,2jJ~ __?9,~~~ _,Q1t;10.Q~_:1?'@Q71_3~8,749.,6!;4,3.~?, __.__8,31Q,000.000 2,25%._. f5anJoaq~in"L u,?8,000 .011200~. -.12/2008... .60,282,7.21,021, ,,3.500.0QQ.000 581%._ SLO - 37,119.749,208 - 0,00% sanMaieo'-'---T-------- .--.-'.--- .. -.. ... .-'-T--"1i3:997~80'~609 -----'----------:'-- '---0000/;.- '~~~::~iIf:ra .'r..'1~~~g ....ll:~~t ...~1/2~~~'~:1;:;;~6'i~F:;-~H~~~~1}~~~:: ===+~~f:~~:~~==~1~-}~:'. SantaCruz I . ..........m :-'32:628,288.635 ... ...-: 0.00% ,f5_o.lal1o,_._."_,,,;,.' 40.00029:800 01/2004, 12/2007 .L ~4,2jJ~,il8j:27I '3.000;000;OQQ- 6.78% Ventura-""'''"!'--- -,----0'12004:'i2/200'i -- 99,559,626,154 -- . 0,00% Data prOVided by HdL Coren & Cone The City's property tax consultants, HDL, Coren & Cone, provided staff the above information and determined the impact of property tax revenue for the City and the RDA. For 2008/09, the revised General Fund property tax revenue projections are shown below in the Adjusted Budget column, Originally, HDL had projected a 5% increase taking into consideration a decrease in assessed values for properties sold during 2004 forward, but there were greater reassessments made than anticipated. The net change for the City was minus 0.2%. 2007/2008 YTD 6/30/08 ACTUALS 2008/2009 ADOPTED BUDGET 2008/2009 BUDGET ADJMTS 2008/2009 ADJUSTED BUDGET % 310-10.00 Current year-Secured 310-12MOO Current yearMUnsecured 310M13-00 Prior year-Secured & Unsecured 310.20.00 Property Tax in lieu of VLF Total Properly Tax $ 2,099,430 69,793 187,911 4.297,198 1,,6.,6.2~,13.t, 2.393,000 74,500 300,000 4,492,400 2,t.?9.,gQ~ (214.100) 400 (87,500) (195.200) _l~,--4.9.9) 2.178,900 74,900 212,500 4.297,200 __.2,7.212.9.0 -9% 1% ~29% -4% -7% Agenda Item No. 18 Page 4 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 5 of 34 Building Permits ($900,000, 75% Decrease) As Council is well aware, permit revenue has experienced a significant decline over the last 3 years, At a peak, with $5,492,786 in FY 2005/06, building permit revenue fell sharply by $3,169,702, or 58%, to $2,323,085 in FY 2006/07, The following year, the revenue fell $551,885, or 24%, to $1,771,200, Based on the most current estimates from speaking directly with the major residential, commercial and industrial developers, and discounting their estimates by $50,000 (14%), building permit revenue is projected to decrease to a conservative $300,000 in FY 2008/09, The table below reflects the projected FY 2008/09 building permit activity and revenue: Single Family (65 Units) Multi Family (11 Units) Com m ercial/lndustrial Discounted Total 2008/2009 ADJUSTED BUDGET $ 181,500 11,448 156,579 (49,527) ,! 300,000 Other Taxes ($45,000, 11% Increase) Property transfer tax was budgeted at $200,000 and is expected to come in around $245,000, FY 2007/08 revenue came in at $213,900, FY 2008/09 transfers are expected to be slightly higher than the prior year with more foreclosed property purchase activity taking place, Other Licenses & Permits ($222,900, 21% Decrease) Business licenses are expected to decrease further than expected by $100,000, or 14% less than the prior year. Much of the decrease in business licenses relates to contractors and subcontractors who perform work in the City, Encroachment permit revenue related to subdivisions is the other major revenue item of this category that is being reduced by $100,000, State and County Intergovernmental Revenue ($83,000, 24% Decrease) Motor Vehicle In-Lieu fee revenue has decreased the last two years, This revenue is being reduced by $75,000 to be 3% less the FY 2007/08 actuals, The revenue is at a historical low, Fees ($547,000, 16% Decrease) Other planning, engineering and building and safety fees related to development activity have fallen off from what was projected by $547,000, Activity associated with these fees is expected to be very low for the remainder of the fiscal year, Correspondingly, the cost of professional services in planning and engineering have also been reduced, Agenda Item No, 18 Page 5 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 6 of 34 Miscellaneous Revenue ($44,500, 1% Increase) Miscellaneous revenue is increasing largely due to updating the cost allocation of certain positions that can be funded by the Redevelopment Agency. The allocation is being increased by $172,600, from $320,000 to $492,600. Of the $44,500 net increase, the Fire Service Tax Credit revenue was decreased by $99,400. The Fire Service Tax Credit revenue is a property tax revenue collected by the County and allocated as a credit on each quarterly fire department invoice to all of the fire contract cities. Given the County of Riverside's reductions of assessed values reported last month, staff anticipates that the County Fire Department administrative office may reduce the credit allocations to all of the contract Cities. This reduction would occur on the 2nd quarter billing around January 2009. Transfers ($597,200, 22% Increase) Since the initial press release, this category has changed from a $30,000 decrease to a $597,200 increase. The Traffic Safety Fund accounts for motor vehicle code violation fines and court fee revenue remitted by the County of Riverside courts and should be transferred to the General Fund to support operations of public works. The total increase includes a one- time transfer of $415,300 plus an additional transfer of $180,000 that could continue at a rate of approximately $330,000 per year. No State Borrowing As of Friday, September 19, 2008, the state's budget stalemate is over. Lawmakers finalized and the Governor promised to sign the $143 billion budget plan without borrowing from local government (Proposition 1 A) or transportation (Prop. 42) revenues. Items in the State budget that affect the City are as flows: State Mandates Reimbursement COPS/JJG Redevelopment AQency Redevelopment Agency TranSDortation Prop. 18 Prop. 42 - FY 2008-09 Prop. 42 - FY 2009-10 Prop. 42 - FY 2010-11 Housinq Prop. 1 C $ 45,000 30% Funded of approx $150k 100,000 Funded (1,442,073) Take First come first serve 436,857 Funded Est. 454.331 Projected 481,591 Projected Staff is working with Bridge Housing Police Budget ($184,800 Budget Increase-Less State Approved COP Grant of $100,000) Staff, ili conjunction with the police department, have determined that the current year General Law Enforcement budget was under budgeted by $759,400, or 7.4%. Several estimates that had been in prior year budgets were mistakenly removed and certain items were underestimated. City staff has conducted four meetings with police department staff and are sharing the responsibility. As a result of the meetings, the current budget preparation Agenda Item No. 18 Page 6 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 7 of 34 and monitoring procedures have been improved to ensure these types of understatements do not occur again. To help understand the $759,400 please see below: FY 2008-09 Estimated Total Cost Grant Funds General Fund Budget Original Adopted Budget Difference = "Budget Error" Oriqinal $9,683,100 (395,900) 9,287,200 l-m..> Revised 10,442,492 (395,900) 10,046,592 9,287,200 $ 759,~~ Staff believes the budget error would have surfaced sooner had the budget been monitored in more detail. To compensate for the $759,400 and maintain the same level of patrol service in the field, Captain Fetherolf and his police department staff have recommended the following two reduction options in order of preference: ". Co~t ....................Servi~:Levetlmpact ....... ill $ 211 "26 , Position responsibilities would be absorbed I.. --I '~_____L~,~~.,~()yere~ ,~y, ,~~.j~~j~9,~(~r.f:,. 11 105,414 ! SChool district would need to cover the cost. j-ml. ..-........... .1 communllyservlceOfflcer.s (C~O'S) 31 $ :::::~;F~~:;~ea~~~;r;~:~obu~da~=o:a~~t:i~:~: ()~:Oo~~~:De ~-_...--........_-- J~--:~:~:21~o~~~~~::~~~:~e~bsorbed by th:--"- 'SChOOIR~s:urce'6iiice;"""-"""""1"I'''-10'5:4141~~;;;;:,.~.~!5.."'-".t?.".s."'~1JIcl..r~rlla.'.n~...... _. ..................................................-.....--....-........ .-.j......-....--......-- ...............................-..---....................-..--....--............. (;ornrnunity Service()fficer m .. 3i257:748~ame...............__m_ $ 579,124 Option 1: I Community Orienled Policin9 Deputy School Resource Officer Staff concur with the Captain's recommendation above. This recommendation could be accomplished with a net increase in the Police Department budget of $84,800, which includes a $100,000 COPS grant, as shown below. I i ............-. I l~~:::~~ A ADOPTED BUDGET $ 9,287,200 .....9:287,?00 200812009 - --.-.-.-. .......E.:o....I..~1~u::~~n;sc~~:~;:~:!~:~E~+e~tAf=;i~~o' '759,400""(574:600)]" (100,000~'" -84,800."9',472:000 . 759,400'i579:1oiiir-~(liiii,ooiiYi 180,300 9,467,500 With either of the two options, the City is still meeting objectives and priorities that each Council member have stood for: . Public Safety is the #1 operating priority . The field patrol service level will be maintained . Maintaining more than one sworn officer per thousand (1.01) Agenda Item No. 18 Page 7 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 8 of 34 Balancing Strategy The current situation is very serious. The General Fund operating budget has already been reduced twice by significant amounts: $2 million at the FY 07/08 mid-year review and $1.1 million leading into the FY 08-09 fiscal year, with $468,600 being drawn from the rainy day fund. These reductions were done without layoffs. The City needs to stay fiscally balanced and structurally stable. The budget balancing strategy includes a combination of cuts in other operating expenditures, additional draws on the supplemental revenue and workforce reductions. Development related activity has declined significantly and the time lag for when the economy is expected to turn around is uncertain. Staff has concluded that workforce reductions are necessary. A furlough for management has been implemented and all remaining City employees have voted and agreed to also accept the furlough. In addition to workforce reductions, all department directors, managers and the City Council have reviewed their department budgets and proposed other reductions in non-personnel budget line items. Workforce Reductions City Council has reviewed the list of the positions that are proposed for layoff. The personnel rules and regulations prescribe a specific process and set of rules that must be followed. The City's labor attorney is assisting staff with administering the process. At the time of the first meeting with the employee union leaders, the total salary and benefit savings from eliminating 11 positions (including one vacant position) was $590,627 for the remainder of FY 2008/09 and $844,727 for FY 2009/1 O. As of this report, the vacant position has been removed from the total. In addition, after consulting with the City Attorney, one position identified for layoffs can be funded with Redevelopment funding reducing the total positions from 11 to 9. The total salary and benefit savings from eliminating 9 positions is $506,859 for the remainder of FY 2008/09 and $730,315 for FY 2009/10. A severance package was presented to the employee union leaders as follows: Proposed Severance Costs for the Nine Employees Laid Off Salary (one month) Medical (through December '08) Dental (through December '08) Vision (through December '08) Total Cost Cost $ 35.800 8,200 2.200 300 $ 46.500 The total cost for all nine employees is $46.500. If Council wanted to offer the equivalent of one month's salary as severance for contract employees, the cost would be $18,000. Agenda Item No. 18 Page 8 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 9 of 34 Furlouqh In addition to layoffs, the employee union has voted to approve a furlough of one day a month off without pay through the end of the fiscal year. Management staff, including the City Manager, department directors, and division managers, have collectively agreed to take 1 day off a month without pay, which was effective this the last pay period (5.19% reduction in pay) ending September 12, 2008. The savings from these 11 management staff members totals $76,624 for the remainder of FY 2008/09. The cost of one day off a month without pay for all other City employees is $181,107 for the remainder of FY 2008/09. Other Salary Savinqs The City Council has directed staff to eliminate the Planning Commission and City Council pay for meetings. The gross pay with payroll taxes totals $30,000 for the rest of FY 2008/09. The Parks and Recreation department has identified $20,000 of annual savings from reducing hours of part-time recreation leader staff through more efficient scheduling and without impacting the level of service. For FY 2008/09, the savings from reduced hours will be $14,972. Also, there are savings from two frozen positions amounting to $51,551. Lastly, one correction of a part time position that also had a full time salary amount of $45,787 was fixed. The grand total salary and benefit reduction is $860,400 for FY 2008/09 and $1,161,562 for FY 2009/10. General Fund Capital Projects ($515,000 Decrease) - Transfer to General CIP Fund Attached to this report is a schedule of transfers to the General CIP Fund that list all of the General Fund funded capital projects. Staff is recommending deferring two projects, reducing two, and adjusting two projects. The total reduction amounts to $515,000. Other Expenditure Reductions ($1,279,200 Decrease in Non-Personnel Costs) Departments have identified a total of $1 ,279,200 in non-personnel costs in FY 2008/09. The following tables reflect each department and the major categories of expenditures. A typical budget packet includes a budget worksheet with line items for each division. Those worksheets were prepared and will be used to input the adjustments into the accounting system. For this round of budget adjustments, staff has left out the division detail given the sensitive nature of the adjustments. Agenda Item No. 18 Page 9 of 34 FY 2008/09 Budget Adjustments September 23,2008 Page 10 of 34 City Manaqer's Office Actuals ....II........~:;u:ls-- r.....~d~Pt~:-~:j~:t~~~ts ".I-~:j~:~~:' ~:.:I;:::'-T~::.:=~'"' T~I ':;,~. - .-",..-.j..-.-- .-t..... . .'.' - -'...-...... .-+-.-. __1__.......__._.__.__........._______,. ______n.. i pers(Jnn"l"e.rvic;esJJ . 914,~37 ~ _ .1.13}.}45!. J, 139}OQ_1 .t~~,i9Q)[~_-~.'/o 1~ 107,200 Contractual Services .!... 404.531 I 305.396 I _. _~39,6QOI__._!.?J.,~00).I_ .__:~.0Iol.__~R1.9Q ~:~i;~f6~1::pplies.............I. 162,730 J _ 126. 714.1.. ...~8.100 t-l15.00~)t~-.17% i_.73.~~0.. ."IT~t~16per~ti~gE~p! $ i,48i,598 I. i,565.455 1 1.56JJOQO I.CL4L6gojl.:5o;~ -i.492.400 The City Manager's Office will reduce the three planned Outlook newsletter mailings down to one for the fiscal year ($25,000). Special departmental supplies is being reduced by $15,000. . -..'.-.".'.-.........-]".. ..-,--...-- -n'r"" _....'..._.m..__'._"',,_.. _...1 ...L Adjustments I Adjusted .. ..- 1-- ."I--FY200a: Amount I % i 2009 I....! i I l:t 202.218 i . i8:3.453Ii96.1g0: (6,000) 3 Yo I .190.100 i5B~~I....'.." ...41,2501.... . .54.000J_-_._.-__I_-Q;~__=~~~~~~~ ._ },~6713.000IL . . ]10';'0___ !..... ... [Total Operatin9 Exp.l:t 262-,324f::.j~~.57;1:;~j.f66"l:::::~:b-66:r.:i~;;::--jii,i~~- 1......... . ..'-~~I City Clerk Department ~ctU:I:t-~ctual~-r Adopte:-.I FY 2006-: FY 2007- I FY 2008- 2007 2008 I 2009 ; Personnel Services Contractual Services .iV1atenals.&.Supplles Capital Outlay j' i Administrative Services Department A:~~:I:- r- ~ctuals .r '.~:::;edT ..............o.......m ......."....m.._'....... .....! FY 2006- I FY 2007- i FY 2008- I 2007 I 2008 ! 2009 Amount ,'m_ .I-.....---..;----.-I.m . . . m...m j81!:i:391993:155T-i;06......73-. ~5',42:00-00........I:.........-...:.(.i42...-65~,7700..~.Oo-.U. ::....17~:,y~.~. . 649.824 I -. 680,701] " 24'~6~i ..13,452i--~m~'~~~L_:~i.~~-.-... 1.4~3,01Q. ! __1&~2"~09! . 1218.,}00 i -mr m--r---............ ..--....."1.-..........---...............--.- Adjustments ..... t._ ~djuste.~. FY 2008- 2009 % Person nel Services Contractual Services Materials & Supplies Capital Outlay --j'--- ,..__...".."...".........:...i.... [Total Operating Exp. ! $ I '00'1 __~47,?00 6~1,9.0() ..9,100 600 1.639,300 In the Administrative Services Department, the cost of general liability insurance in the Risk Management division is increasing by $56,000. The Finance division is reducing contractual services by $9,000, bringing in the last bit of outsourcing in-house. All that remains in contract services is the audit contract. Agenda Item No. 18 Page 10 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 11 of 34 '_:_I:::_===:_:=l?~,=:=~:e~=~m e.rl!g.~J).a..r.tme_llt._.....,_..,.:...... Actuals ! Actuals Adopted Adjustments .'. ... -. i --- -_..-.....-.....- _.m..._+on.."._.. .,..-. -.-- - - ..m. ....".,.""_. ... .....- --".'T" ..._ I FY 2006- i FY 2007 - FY 200S- I i. I' 2007 I 200S 2009 Amount! % ---.. -------....-,.--,.-.".-.--""~--.,-.- - ...-..".-..,,-.-----., ..-".-.l-.~."'----...._.. _._...... .__...__'m..... ."......-."l~'".-..~"~"-..,.....'''..-..-. .-t-......,~-,.....- I I J! 1-- --- -.----,.., .---.- .______n -- - - -- -'r-------- --- ___om' -,-- - -,-.- .-...-- ~~~~~~~~laT~~V~i~~S 1.$ ~:Y~;:m I - 2,~~H~~?,~~~:;~~Tjm:~~W!:J~~-1'~16:~g6 Matena Is & SUpplieS'nl:~-:i2~946r--;j3,(i3~ ._-~4~~q:OO~li---,L(iO-.ooOk)-0~- -=-~:39, 000 Capital Outlay i 4S2 -- --- ...,---'------~~:1.':-'-----~------------,.-----------____.::.J.._ -------------.!--------,------ Total Operatin9 Exp. L 3,??6,?01 i },18.3,l)9? __.},?50,.5Q,Q, .. __ 766,60Q)1 -24% __.f,4?3,900 The Pianning division of the Community Development department is reducing contract services by $240,000. The Building and Safety division is reducing contract services by $82,200 and special departmental supplies by $10,000, Adjusted .._,,___._u___,__.,_ __ FY 200S- 2009 Adopted Adjustments, Adjusted , FY 2006- FY 2007- FY 200S- I FY 200S- 2?0!..,.200~_m ~OO~._ml'.ll1?~~t._ ~o .1..... ..2009__ Personnel Services $ 'i,830:6-36_?,.212,795'2:40~500.C_:Ji96-'100Y:8o;;1---2;206:400 ContraciuaTServ;Ces~'~~ =-..2:;-.<iI~,g?jl' 1 ,.333L12.~ . ...1,2~5,1gol(41 ~,10g) ....:3.4.0/0.'1..... .....81.1.000. ~:~;;~f6~1:;ppli~S ......- ..--~~~:~~; . .1~~:~~~.1E5.,2.001.'. _:_ ..g%.u155.,~QQ =rr~i:6p~;~i~~:E~';T ~-:-37;~~~-- '-:3:'774=~i8-1- -~:~~:8oo~F-. 61o,io~i ~-;~~;'l-: 3,-172.6=00 The Engineering division is reducing contractual services by $450,000 because of the reduced development activity. Fuel for the'Vehicle & Equipment Maintenance division is being increased by $42,000 and a portion ($5,300) of an equipment lease payment will end in FY 2008/09 and $43,300 will be reduced in FY 2009/10. Public Works Department I I .. , Actuals ,--- -- ,- .,n .''''''.'''J"" Actuals Parks and Recreation Department .. --. .. ........ "'.~CI~:I~-r:.~~t~als-rA~~~~~~--l'~:J~~t=:::t~-'-F-;:i~~;~:' u____ -F:-:~:6~-rF::f;7~T' F::::S-I- Amo~nt --r-% r-F::::S~ Personnel Services $ 1,034,508 i 1,120,593 i 1.292.700! (50:90-0) --:40;;.! 1,241.800 Con!raclualServices --2,031,377__1- 1,604,559 'i 1_,5.59,6QO (81,200)1 -5%_1 1_,47S,400 Materlals&Supplies _ 327,911 _ 165,869.i 150,500 _ _ (5'400)~4% i 145,10Q c:~gital()utl.az_________ 96,945 84,717 I - - I - ITalal Oper~i;~gE~'; f 3.,~9~j41J~: ~jj~:iiiE:3,Q-6;,~Q.; f':"'-j~~7~~~ -~~~l2~~5,300 Agenda Item No, 18 Page 11 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 12 of 34 The Parks and Recreation department plans to reduce the janitorial service of City facilities and the parks. The janitorial service at the City facilities will be reduced to Tuesday's and Thursday's (2 out of 5 days). The janitorial services at parks will be reduced to Friday, Saturday, and Sundays, a decline from seven days a week to three. City staff will cover the service on the remaining four days. Total savings is approximately $56,000 in FY 2008/09 and $56,100 in FY 2009/10. In addition, approximately $45,500 of the landscape maintenance contract will be saved by bringing certain park maintenance in-house. The $50,000 decrease will be offset by a $50,000 increase to operate the new Rosetta Canyon Park. Savings from the Skate Park operations will amount to $11,500 by only operating during peak days (Thur. through Sunday) and close on Monday, Tuesday, and Wednesday. Also, a total of $5,656 will be saved annually by discontinuing bottle water service. Lastly, the department proposed cutting one of three City brochures. The department plans to publish two issues: Spring/Summer and Fall/Winter. Savings from cutting one issue would be approximately $16,100 annually. Lake & Aquatic Resources Department ! ... ............ . T . '. i ':11::: i Actuals ! Actuals., ... AdoPtedl.A.dj~~trne~ts....I.. Adjusted . .1..... ... .. . .... '11_ '::;;' r '~~'_I ':~;J::A",o""=J~f '::' ~~~~~ii~~'~f!;;~:: .......1=. ..1jf~:l~~..I."..:~~i:i.iii:....:1,~~J:~~~t..~~+}-.~~~.ll....:t~lo1..........~~i:~.~.~... Capital Outlay I ... 'Mj I 16,700 ! i 0% 16,700 ! ~~tal ope;allng ~X~ri..1,~()~,;;<1i 1 ,482,297 r1,844Io,Qr.:(~j6"~o,Q)1 ~i3~o~:f,~~~,~99. As mentioned, the City Manager has contacted the General Manager of EVMWD to discuss forgoing and rebating the $650,000 payment. Based on the City Manager's discussion with the General Manager, staff has reflected a reduction of half of the annual City payment to the Lake Management Fund as a placeholder. The Lake & Aquatic Resources department is also reducing contractual services for janitorial and beach maintenance by eliminating the contract and bringing the services in.house. Some deferred maintenance and reduced carp harvesting costs are also part of the reduced cost. Total annual savings amount to $50,000. ..!q General Fund - Fund Balance Reserve Balance The goal is to balance the current year FY 2008/09 budget and future year budgets without reducing the $3,500,000 City Council designated reserve, The attached five year financial plan and outlook reflects this goal. Suoolemental Revenue Balance (Rainv Dav Fund) The target is to stretch the supplemental revenue over the next two years to balance the budget. The attached five year financial plan for the General Fund meets this target. The Agenda Item No. 18 Page 12 of 34 FY 2008/09 Budget Adjustments September 23,2008 Page 13 of 34 adopted supplemental balance started the year at $1,500,000, was increased by $2,200,000 and the first draw was approved at $468,600 to balance the budget, leaving a balance of $3,231,400. Two adjustments are proposed. First, an additional transfer of $1,000,000 from unallocated revenue to supplemental revenue is proposed. Second, an additional draw to balance the budget of $1 03,900 is proposed. The supplemental revenue would experience a net increase of $896,100 leaving a balance of $4,127,500 as reflected in the table below, I I FY 2008-2009 ----;-~._-----.--------.-----...-...---..--..---...-...-..-,----..-.--...-...-.-...-....+.-....---__._.. - OJ"' _n .... ._.._... .. __00_'_ ".____ n. ... , . ! Adopted ! Adjusted i t I I ! Budget ! Adjustment~"., ~udget EleginnlngSupple;ne ntal~evenueElalance______"'__________]( 1,500,000' J.... '" .,1 ,509,000 .. ...i.Trans.!er ~o SupplernentaIRey.frorn.LJ.nall()c:.at~.cj..'3~Y12,~0_9!909j,... ._.1 ,009.999, .... :3,209,000 , Draw from Supplemental Revenue I (468,600)! (103,900) (572,500) Ending Supplemental Revenue Balance 1'$ 3.2:i1:~9:0! 896, .fOO'4:1:2f500 Una//ocated Revenue The objective is to keep a positive balance in the unallocated revenue account. The attached five year operating plan accomplishes this objective. I i FY 2008-2009 .,... ..,- I' AdoPted'r"--.-1 1 Budget i Adjustments I '5.756,8371 ....,j ""r ......... ........T,..-, i ....i (1,76.8,Z.oO)I, ,51,5,.09,9+ . .... ..1 (2,209000) 1(1,900:900)1 1 ".1.7118,l}7 [ ,. . (485,000) i ....Aajusfeif.'.... BUdget. .5,7(;6,837 ,(1.,.2(;..~,ZQ.o). (3,200,000) 1.303,137 Begi n n jng UnallocalecjReyen ue iRevenues ()ver(Under)i::xp.. . I Transfers to Gen. CIP Fund 105 iTransfertoSupplemenialRev .,.... ...-. .... Ending Un allocated Revenue With the proposed adjusted budget, the total reserve ($3,500,000), supplemental revenue ($4,127,500), and unallocated revenue ($1,303,137) would total $8,930,637 at the end of the fiscal year, June 30, 2008. ROA Loan Balance As of June 30, 2008, the balance of the RDA loan from the City is $8,133,754 broken out between the three project areas as follows: I Project Area Project Area Project Area ,L",--'--., II III Total ."'., ...m...._.......___.._. .... uo."'_....._. ..............."...--.... -.--"...- ---,,--......"'...-..-. , .....n......._..........___... Loan Balance as of 6/30/08 i $ 3,482,095 2,296,207 2,355,452 8,133,754 i................. I....... ...... .. -.""",,-'...........",. Cash Balance as of 6/30/08 . 9,044,570 10,276,686 2,067,033 21,388,289 To achieve the five year operating plan, the plan calls for repaying $5,500,000 of the loan back to the General Fund in FY 2010-11 to carry the City through FY 2012-13. Agenda Item No. 18 Page 13 of 34 FY 2008/09 Budget Adjustments September 23, 2008 Page 14 of 34 Summary of Recommended Adjustments: I Adopted I Recommended Adjusted i Budget ! Adjustments 1 Budget ,Revenues Adjustl11ents: . ,"::r::,:::",,1 ,.. " ,,',' """., "" , Revenue Shortfall I (2,158,700)! Supplemental Revenue 468,600 103,900 572,500 ,..I ... ,,,,,,,,,'..""""'" , I ' I T olal Revenues , . . ..""..."'....""',, :..:'...:......~. ii" i,3?,~?.. 1'.'.2,'.'.,0,.. 0..,.,_,..1 '.,(~'OJ~'~'~O.]...I,"~~~'?~~~o.~, Expenditures Adjustmerits:, . . "." _ _ ". 'I 1... F'?li2edepartmentadjUsil11enIS ' . ,'-'84,800 1-"'" .. . "'1"----".......... 'II ".' '.'.'(".1. ".,.'.2.....7.'...'..9."'...,.,2,.0,,',0,..'..)'.',1."'.".'. ,,, "-"" :,2,; Non:person!leld~parlrnentcuts. .m _ .. .,__ .,.I..,::...I....~;~~~~~.g..~:~~~~:fp;~~~::~)-:~~'~~ge~~~~-.',...,..,I-.. ... . ..."', .,., .I.':j~~t1~~J..... .fltl~!~a~~~:~~~~i~~;i~"'l:.~__~f~~L~I=: ..:..... : 10.1 Severance ,I 46,500 ,..'... ,...."IT()tal?p,,;~I'~~:EXP..~dJ.........,...............',.""" ,. . ......r~3~:O'9.1.:2?Or.~.~3~~~~,8(0)..3~:036:406 ~ri~~~ie~s~;~~oncat7trLJ~Vd\05 'm._' .... ... ....1..".".1,,(515:00,0)1 I Transferto SLJppiel1'lentalRev .: "1,000,666T Fiscal Impact The fiscal impact to the General Fund operating budget is as follows: Total Revenue Adjustments Total Operating Expenditure Adjustments: Salary & Benefits Other Operating Total Total Transfer to CIP Adjustments $.2,054,800 $.775,600 $-1,279,200 $-2,054,800 $-515,000 Recommendation Approve the revenue and expenditure budget adjustments as presented in the attached report. Prepared by: Matt N. 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' . 1M; ~ Q/ ~i~! 5: ~i CLi ~ ~ ~:E E! g!~! 7ii .Q "miJl: ~:Qi~, 8. ,:@ c::, >. CI.> ~I~j ~ c.J '~::2 Q"ffi 01 '~.~;~~I~.~~ '~ ~ U..' g '5 '~ ~: ~ '70- I- '7 (Xl w.O-:CI ~-~ i * $ ~ *: ~ ... Ll.. Ll.. u.. Ll.. Ll.. u.. u.. C c:: C C C C c' c:: < 'E'E'E.e'E'e E:'Eci ~ ~;~ ~ ~ ~ ~,~ ~ ~: .' > . " o ~ ,,; :'l g 8 0 0 <0 U) 8 8 .n N $' o o ~ .,; ~ 000 000 ~ <n, 0 <5 ~ N " M '" o 0 OM ._ W .0;(00 :~,o ;N 0; ~ ~'~ :l;l 66'66 N ~ C'jl ~ 2. 0 0 0 ~ ~,~ ~ ,"' 'W ,w E j u. ~;~ ~:~ ~ in c z ~ ~ 'iij 0 .'i! ':' ~ re ~ g;;; o .:, 0 6 6 66666 ;:; ~ ~ ;:; ;:; '" '" '" ~ '" u w '!l' ~ G tr'~ Z', c,.jI ~, ii, ~ ?- ti:U: . ~ w O:..J .... N ('?'V ~ ~ 9:q N N ~,r; 660,0 ~ ;'.'!; ~,~ ;; ;s; ~ Agenda Item No. 18 Page 26 of 34 00000 00.00'0 " l() 0 '''' Ol r-:'ri::e i. g R:~:g R g ~! ~'~' i ~ 8 ~ .; ., , ,- o'g " 0 f2,:U'J 0: R ~:f:i :!i -:i o o ~ <5 ~, o ,0 '. 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" ;; '" -' l- e ~ . ;; " , ;; ;; j! '" .2 ~ ;;; -l:' Q ~ ~ e .. j! '" " > ~ 0 ., u ,~ " C ~ " . '" 0 ;; . '" '0 ~ . ., U U U UJ Z . I. 0 15 0 0 0 ::; e '6> . . ~ :> oS > . ;; ~ B ~ a. :; '" l~ . l- I- - :0 'w 0, B I- .. ~ E u 1: "0 '" ~ 0 0 . a. . . (9 ~ . '" c E '0 u <3 . "0 co :I: UJ '" ;:: ::; ,~ . 0 '" '" .1! c c .. ., '0 ~ E E ~ r; " 8. n :> 5 -a '" > .!! N " '" u ;:: g 0 c . ~ ;;; c 0 m "' . '5 :> 0. I :> . '" ~ Q: ~ m u ~ e U ~ :iE 0 ~ ~ I a. . 3 :iE ~ l- S 0 0 N " '" Vi '" '" , " -' '" 0 co U U 0 , N ~ "I "I '" I '" N 0 0 ! N N N '" ~ . Ol . a. " o 0. ~ <! 0> Agenda Item No, 18 Page 34 of 34