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HomeMy WebLinkAbout06-28-2011 City Council MinutesMINUTES REGULAR CITY COUNCIL MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JUNE 28, 2011 CALL TO ORDER Mayor Bhutta called the City Council Meeting to order at 7:05 p.m. ROLL CALL PRESENT: Mayor Bhutta Mayor Pro Tern Magee Council Member Hickman Council Member Melendez Council Member Tisdale ABSENT: None Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Director of Lake, Parks and Recreation Kilroy, Police Lt. Anne, Fire Chief Lawson, Planning Manager Morelion, and City Clerk Bloom. PLEDGE OF ALLEGIANCE Kim Cousins led the pledge of allegiance. CITY COUNCIL CLOSED SESSION (1 a) CONFERENCE WITH LABOR NEGOTIATOR (Gov't Code Section 54957.6) City Negotiator: City Manager Robert Brady Employee Organization: Lake Elsinore Chapter of Laborer's International Union of North America, Local 777 (1 b) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Gov't Code §54956.9) In Re the Darwin Rogers Booster Trust Dated 7/27/2005 (Riverside Superior Court Case No. RIP 095857) City Attorney Leibold announced that the Council met in Closed Session and reported no action on either item. PRESENTATIONS / CEREMONIALS 0 Certificate of Recognition to Dr. Frank Passarella, Superintendent of LEUSD Regular City Council Minutes Meeting of June 28, 2011 Page 2 of 9 Mayor Bhutta presented a Certificate of Recognition to Dr. Frank Passarella, Superintendent of the Lake Elsinore Unified School District. PUBLIC COMMENTS - NON-AGENDIZED ITEMS -1 MINUTE Viet Tran, Regional Manager for Southern California Edison, provided a report to the Council of the highlights in 2010-2011. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES None. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the minutes of: a) Regular City Council Meeting of June 14, 2011 (3) Warrant List Dated June 15, 2011 Recommendation: Authorize payment of Warrant List dated June 15, 2011. (4) Investment Report for May 2011 Recommendation: It is recommended the City Council receive and file. (5) Amendment No. 2 to Extend TMDL Task Force Agreement Recommendation: It is recommended that the City Council approve "Amendment No. 2 to Form the Lake Elsinore and Canyon Lake TMDL Task Force" and associated budget, and authorize the City Manager to execute the amendment. (6) Lake Elsinore Municipal Code Waivers for National Jet Boat Association Special Event Recommendation: It is recommended that the City Council waive the Lake Elsinore Municipal Code sections listed below for the proposed National Jet Boat Association Special Event, subject to compliance with all other conditions for the event as approved by the City Manager: (a) 9.96.120 (Boat Speed Limits) (b) 9.96.200 (Motorboat Noise) (c) 8.40.040A (Alcohol is prohibited in City parks) (d) 9.28.030 (Furnishing alcoholic beverages in public) (e) 8.40.060E (Lake Use Pass) Regular City Council Minutes Meeting of June 28, 2011 Page 3 of 9 (7) Engagement for Legal Services for Mining Issues with Law Firm of Harrison Temblodor Hungerford & Johnson Recommendation: It is recommended that the City Council authorize the City Manager to accept and approve the attached Terms of Engagement with the law firm of Harrison Temblodor Hungerford & Johnson. (8) New Copier Lease with Innovative Document Solutions for Citywide Usage Recommendation: It is recommended that the City Council approve the digital copier lease proposal and designate and authorize the City Manager to execute the 60 month Municipal Lease agreement, with Canon Financial Services, Inc., for the Canon IRC 5030 digital copier. Approve service proposal by Innovative Document Solutions (based on monthly CMAS Service Agreement #GS-25F- 0023M) and designate and authorize the City Manager to execute the Service Agreement with Innovative Document Solutions to maintain the IRC5030 digital copier, per the stated terms and conditions (9) Appropriations Limit for Fiscal Year 2011-12 Recommendation: It is recommended that the City Council adopt Resolution No. 2011-037 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2011-12 FOR THE CITY OF LAKE ELSINORE IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE setting the City's 2011-12 appropriations limit at $63,378,943. Council Member Tisdale requested Item No. 4 pulled for further discussion. It was moved by Council Member Hickman and seconded by Mayor Pro Tem Magee to approve the Consent Calendar excluding Item 4. The motion passed unanimously. CONSENT CALENDAR ITEM (S) PULLED FOR DISCUSSION (4) Investment Report for May 2011 Recommendation: It is recommended the City Council receive and file. Council Member Tisdale explained that he pulled this item in order for staff to provide an overview of the Investment Report to the public. Administrative Director Riley went over the details of the investment report. It was moved by Council Member Tisdale and seconded by Council Member Hickman to approve Item No. 4 of the Consent Calendar. The motion passed unanimously. Regular City Council Minutes Meeting of June 28, 2011 Page 4 of 9 PUBLIC HEARING(S) (10) The City of Lake Elsinore Proposed Operating Budget for Fiscal Year 2011-12 Recommendation: It is recommended that the City Council adopt Resolution No. 2011-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING THE CITY'S OPERATING BUDGET FOR THE FISCAL YEAR 2011-2012. Mayor Bhutta opened the Public Hearing at 7:15 p.m. Administrative Director Riley provided an overview of the Budget for Fiscal Year 2011- 2012 with the Council. Dave Willmon, League of Cities, spoke of the issues with the State Budget Pete Dawson, resident of Lake Elsinore, asked about the money recommended for the Lake and his concerns with the City not funding the Lake's replenishment fund. Renee Cummings, resident of Lake Elsinore and Public Safety Advisory Commission Member, spoke of the reduced budget for the Public Safety Advisory Commission. Mayor Bhutta closed the Public Hearing at 7:39 p.m Council Member Melendez inquired as to the cost to add the PSAC back into the Fiscal Budget. City Manager Brady stated the estimate is approximately $6,000, plus staff and legal attorney fees. Mayor Pro Tem Magee pointed out that PSAC is valuable to the City however he would like the members of the PSAC to use discretion in the amount of time that they ask from City Staff. It was moved by Council Member Melendez and seconded Mayor Pro Tem Magee to add $6,000 to Fiscal Budget 2011-2012 for the Public Safety Advisory Commission. The motion passed unanimously. Council Member Melendez requested staff to research the New Vision's Children Services as she thought that the organization had been dissolved. She would like to see department goals outlined and displayed in the budget. City Manager Brady agreed and added that the Council should also list their top five goals for the City to accomplish. Council Member Melendez requested staff to look into having the dock standards added to the budget. Director Kilroy stated that it has been a low priority in the past, however it has been added to the goal list. Council Member Tisdale thanked all the members that helped with the budget and noted to be vigilante with the tax payers' dollars. Mayor Pro Tern Magee thanked staff for their hard work with the budget. He stated the proposed budget will maintain public safety levels at the current rate and that he met Regular City Council Minutes Meeting of June 28, 2011 Page 5 of 9 with the Fire Department and feels very comfortable with their service levels and commitment. Council Member Hickman stated the last four years have been difficult, however the City has come through and staff is working hard. He thanked those who put their time and effort into the preparation of the budget. He suggested to Director Kilroy to hold off on approving any additional docks until the specifications have been implemented. City Manager Brady thanked all the members of the Budget Committee and staff that assisted with the budget. Mayor Bhutta thanked the committee members and staff for their hard work. She stated everyone did a great job putting together the budget that helps preserve services for the residents and businesses in the City and noted that there are needs of which the Council is aware. She stated as soon as funding becomes available, Council will consider those additional needs. It was moved by Council Member Melendez and seconded by Mayor Pro Tern Magee to adopt Resolution No. 2011-039 approving the proposed budget with the exception of the Community Organizations funding requests. The motion passed unanimously. Mayor Pro Tem Magee recused himself from the dais at 8:01 p.m. It was moved by Council Member Hickman and seconded by Council Member Tisdale to approve the community organizations funding requests for FY 2011-2012. The motion passed with a 4-0-1 vote with Mayor Pro Tern Magee abstaining. Mayor Pro Tem Magee returned to the dais at 8:02 p.m. (11) Capital Improvement Program for FY 2011-2012 Through 2015-2016 Recommendation: It is recommended that the City Council adopt Resolution No. 2011-038 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2011-2012 THROUGH 2015-2016. Mayor Bhutta opened the Public Hearing at 8:03 p.m. Director Seumalo provided an overview of the report to Council. No public comments were received. Mayor Bhutta closed the Public Hearing at 8:05 p.m. Council Member Melendez inquired as to the Summerhill Park play equipment. Director Kilroy stated that staff has used Game Time in the past and is satisfied with their level of service or staff could prepare a request for proposals. Council Member Melendez spoke of the Collier Avenue median landscaping project and asked the cost estimate. Director Seumalo stated the estimate included the cost of Palm Trees and other landscaping materials. Council Member Melendez stated the importance of this improvement and suggested moving forward. Regular City Council Minutes Meeting of June 28, 2011 Page 6 of 9 Council Member Hickman noted how well the report was presented to Council. Mayor Pro Tern Magee thanked staff for their hard work and the importance of this budget. He concurred with Council Member Melendez' comments on the improvement at Summerhill Park and analysis of the cost. He stated he would like to see the landscaping of the Collier Avenue median project with drought tolerant or hardscape material and directed staff to contact the property owner of the Outlet Center for funding assistance. Council Member Tisdale pointed out how difficult it is to locate money for improvements and thanked staff for their hard work. Mayor Bhutta thanked staff for their continued effort. It was moved by Mayor Pro Tern Magee and seconded by Council Member Melendez to adopt Resolution No. 2011-038. The motion passed unanimously. APPEAL(S) No appeals scheduled. BUSINESS ITEM(S) (12) Construction Contract Award Boat Launch Facility Improvement Project No. 4237 Recommendation: It is recommended that the City Council: (a) Award the Boat Launch Facility Improvement to Reyes Construction, Inc. for the amount of $5,776,089; (b) Approve an additional 5% construction contingency in the amount of $288,804. Change order processing will follow the City's Purchasing Guidelines which requires Council approval for costs over $15,000; (c) Authorize the City Manager to execute the contract with Reyes Construction, Inc. (d) Award the Construction Geotechnical and Materials Testing Services to LOR Geotechnical Group, Inc. for the amount of $107,054; (e) Authorize the City Manager to execute the contract with LOR Geotechnical Group, Inc. (f) Authorize the City Manager to execute the contract with Global Diving & Salvage, Inc. for the amount of $10,900. Director Seumalo provided an overview of the staff report to Council. He stated that he would contact the manufacture to obtain the warranty information. Council Member Hickman thanked Director Seumalo for looking into the fiberglass docks. Regular City Council Minutes Meeting of June 28, 2011 Page 7 of 9 Mayor Bhutta noted that LOR Geotechnical Group was selected because their proposal was the most consistent with the requirements and asked what the other proposals lacked. Director Seumalo stated the other proposals were lacking necessary materials. It was moved by Council Member Hickman and seconded by Mayor Pro Tern Magee to approve staffs recommendation. The motion passed unanimously. The City Council recessed and convened to the Redevelopment Agency at 8:15 p.m The City Council reconvened at 9:06 p.m. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES There was none. CITY MANAGER COMMENTS City Manager Brady made the following announcements: Friday Lake Elsinore Outlets After Dark Sale July 1 6:00 P.M. - 10:00 P.M. Lake Elsinore Outlets Friday Summer Nights at the Park July 1 Serenity Park 6:30 p.m. - 9:30 p.m. Cost: Free Monday 4th of July Fireworks Blowout July 4 6:05 p.m. Storm Stadium Wednesday Residents 1s' with Mayor Bhutta July 6 3:00 p.m. - 4:30 p.m. Cost: Free Cherished Memories Photography Wednesday Movies in the Park... after Dark July 6 7:30 p.m. Cost: Free Summerlake Park Saturday Household Hazardous & E-Waste Collection July 9 9:00 a.m. - 2:00 p.m. Cost: Free to all City and County Residents Public Works Yard Regular City Council Minutes Meeting of June 28, 2011 Page 8 of 9 Saturday Block Party July 9 3:30 p.m. - 7:00 p.m. Elsinore First Assembly of God Saturday Cruise Night at Lake Chevrolet-Chevy July 9 4:00 p.m. - 7:00 p.m. Cost: Free Lake Chevrolet Tuesday Grand Opening of What-Uh-Deli July 12 12:00 p.m. Cost: Free What-Uh-Deli 1604 W. Lakeshore Drive Wednesday Coffee Talk with Council Member Melendez July 13 9:00 a.m. - 10:30 a.m. Cost: Free Flour Fusion Bakery CITY ATTORNEY COMMENTS None. COMMITTEE REPORTS None. CITY COUNCIL COMMENTS Council Member Melendez commented on the following: • She spoke of the rehabilitation project located at Diamond Drive to Lakeshore Drive which would commence in July and complete in September 2011. Council Member Hickman commented on the following: • He thanked the Public Works Department for helping with the cutting back of weeds. • He thanked the Code Enforcement Department for removing the damaged boats at Four Corners. • He mentioned at pot-hole located on Grape Street that he thinks it may be from a water leak. • He wished everyone a Happy 4th of July and mentioned that there would be fireworks on the 4m of July, at the Storm Stadium following the game. Council Member Tisdale commented on the following: • He thanked staff and committee members for all the hard work on the budget. • He wished everyone a safe and Happy 4 m of July. Regular City Council Minutes Meeting of June 28, 2011 Page 9 of 9 Mayor Pro Tern Magee commented on the following: • He requested everyone to pray for Jerry Harmatz and his family as they grieve for the loss of their family member. • He acknowledged and thanked his parents who recently celebrated their 50th wedding anniversary. Mayor Bhutta commented on the following: • She thanked the Budget Committee and staff for their hard work with the budget. • She welcomed the PSAC members and looks forward to seeing them back to work. • She wished everyone a safe and Happy 4th of July. ADJOURNMENT Mayor Bhutta adjourned the meeting in memory of Nadine Harmatz who was a pillar in the community and will be greatly missed. The Lake Elsinore City Council adjourned the rpeetfn at 8:55.p.m. to a regular meeting to be held on Tuesday, July 12th, 2011, in th6 Cul. r I erifer I c ed at 183 N. Main Street, Lake Elsinore, CA. City of Lake Elsinore Virginia- City of La