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HomeMy WebLinkAbout05-24-2011 SS (2)MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY AND PUBLIC FINANCING AUTHORITY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 24, 2011 CALL TO ORDER Mayor Bhutta called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: Mayor Bhutta Mayor Pro Tem Magee Council Member Hickman Council Member Tisdale ABSENT: Council Member Melendez Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Director of Lake, Parks and Recreation Kilroy, Building & Safety/Code Enforcement Manager Chipman, Public Works Superintendent DeSantiago and City Clerk Bloom. CITY COUNCIL CLOSED SESSION (1a) CONFERENCE WITH LABOR NEGOTIATOR (Gov't Code Section 54957.6) City Negotiator: City Manager Robert Brady Employee Organization: Lake Elsinore Chapter of Laborer's International Union of North America, Local 777 (1 b) CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 2 potential cases PRESENTATIONS / CEREMONIALS Certificate of Recognition to Rebecca Lantz Certificate of Recognition of Peer Counseling Program at Elsinore High School Business of the Quarter, Parmjit Randhawa, Owner Joint City Council/RDA/PFA Study Session May 24, 2011 Page 2 of 12 PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE There were none. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. CONSENT CALENDAR (2) Appro+Tal of Minutes Recommendation: It is recommended the City Council approve the minutes of: a) Joint Study Session of April 26, 2011 b) Regular City Council Meeting of April 26, 2011 C) Regular City Council Meeting of May 10, 2011 (3) Warrant List Dated May 12, 2011 Recommendation: Authorize payment of Warrant List dated May 12, 2011. Council Member Hickman asked about the following warrants and staff provided the following responses: • Warrant No. 106036 to Cambern & Central Investors, LLC in the amount of $229,981.50 was for the sales tax agreement with Costco. • Warrant No. 106065 to Impact Promotional Products in the amount of $4,502.58 was for the purchase of shirts for the Unity in the Community Race. • Warrant No. 106070 to Kathy Loper Events in the amount of $2,119.90 was for the Unity in the Community Race. • Warrant No. 106084 to Pax Auto Glass in the amount of $139.00 was for replacement of a windshield to a city-owned vehicle. • Warrant No. 106122 to Urban Crossroads, Inc. in the amount of $3,135.00 was for the noise study for the Pacific Aggregates. Council Member Tisdale asked about the following warrants and staff provided the following responses: • Warrant No. 106076-106077 to Lowe's Home Centers, Inc. was for the purchase of two emergency generators which was paid by a grant from Emergency Management Performance Grant (EMPG). Joint City Council/RDA/PFA Study Session May 24, 2011 Page 3 of 12 Mayor Bhutta asked about the following warrants and staff provided the following responses: • Warrant No. 106029 to Bank of America in the amount of $430.00 was for the purchase of citation paper for the Police Department. • Warrant No. 106073 to Langston Motorsports in the amount of $1,424.55 was for the repair of a police motorcycle. (4) Investment Report for April 2011 Recommendation: It is recommended the City Council receive and file. (5) Waive Special Event Fees for "Bark for Life" Event by the American Cancer Society Recommendation: It is recommended that the City Council consider the request to waive LEMC Sections 5.108.030 (Application fee) and 5.108.090 K. (Security Deposit) for the "Bark for Life" Special Event at McVicker Canyon Park. Mayor Bhutta requested Director of Lake, Parks and Recreation to provide a brief summary of this project. Director Kilroy stated that the American Cancer Society conducts relays for life in various cities. He stated this event would be held at McVicker Park within the dog-play area. (6) Resolution of the City Council of the City of Lake Elsinore California Requesting a Grant for the Operation and Maintenance of the Floating Restrooms from the Department of Boating and Waterways at Lake Elsinore Recommendation: It is recommended that the City Council approve Resolution No. 2011-034 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, REQUESTING A GRANT FOR THE OPERATION AND MAINTENANCE OF THE FLOATING RESTROOMS FROM THE DEPARTMENT OF BOATING AND WATERWAYS AT LAKE ELSINORE, accepting the grant and authorizing the City Manager to execute the grant agreement. Mayor Pro Tem Magee gave thanks to city employee Mary Santa Cruz for finding a grant which would be used to maintain the floating restrooms on the lake. Joint City Council/RDA/PFA Study Session May 24, 2011 Page 4 of 12 (7) Notice of Cessation of Special Tax for Certain Properties within CFD No 2006-1 (Summerly) Recommendation: It is recommended that the City Council direct the City Clerk to execute the Notice of Cessation of Special Tax Lien and submit the executed document to the Riverside County Recorder's Office for recordation. (8) 2011-12 - Approval of Engineer's Reports and Resolutions of Intention Recommendation: It is recommended that the City Council: (a) Waive further reading and adopt Resolution No. 2011-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ORDERING THE PREPARATION OF THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2011-12 IN A DISTRICT WITHIN SAID CITY ordering the preparation of an Engineer's Report for the Citywide LLMD; (b) Waive further reading and adopt Resolution No. 2011-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2011-12 IN A DISTRICT WITHIN SAID CITY approving the Engineer's Report for the Citywide LLMD (c) Waive further reading and adopt Resolution No. 2011-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR THE PUBLIC MEETING AND PUBLIC HEARING THEREON declaring Council's intention to provide for an Annual Levy and Collection of Assessments in the Citywide LLMD and setting a public hearing for July 12, 2011 (d) Waive further reading and adopt Resolution No. 2011-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ORDERING THE PREPARATION OF THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2011-12 IN A DISTRICT WITHIN SAID CITY ordering the preparation of an Engineer's Report for the LLMD No. 1 (e) Waive further reading and adopt Resolution No. 2011-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR Joint City Council/RDA/PFA Study Session May 24, 2011 Page 5 of 12 2011-12 IN A DISTRICT WITHIN SAID CITY approving the Engineer's Report for the LLMD No. 1 (f) Waive further reading and adopt Resolution No. 2011-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR THE PUBLIC MEETING AND PUBLIC HEARING THEREON declaring Council's intention to provide for an Annual Levy and Collection of Assessments in the LLMD No. 1 and setting a public hearing for July 12, 2011. Council Member Hickman asked for clarification on the location. Dennis Anderson with Francisco and Associates stated the area is within Tuscany Hills. (9) Planning Division Professional Services Agreement Recommendation: It is recommended that the City Council authorize the City Manager to enter into a Professional Services Agreement for a term through December 31, 2011 in a form substantially similar to the current interim basis form attached hereto, subject to any minor modifications as may be approved by the City Attorney. City Manager Brady introduced Richard MacHott who is the Planning Division's Contract Planner. He stated Mr. MacHott is working on the environmental portion of the General Plan Amendment. Mayor Pro Tem Magee stated that Mr. MacHott served Riverside County and Web & Associates and comes highly recommended. (10) CR&R Annual Consumer Price Index Increase Recommendation: It is recommended that the City Council receive and file this document because the proposed rate increase falls within the allowable amount of the approved contract. Council Member Hickman noted that the staff report indicates that senior citizens would get a 10% rate reduction. He asked how CR&R would verify that the customer is a senior citizen? David Fairing representing CR&R stated to receive the discount the customer would need to apply. Joint City Council/RDA/PFA Study Session May 24, 2011 Page 6 of 12 (11) Environmental Services for Boat Launch Facility Improvement Project No 4237 Recommendation: It is recommended that the City Council (A) Award the Environmental Services to HDR Engineering, Inc. for an amount not to exceed fee of $78,000; and (B) Authorize the City Manager to execute the contract with HDR Engineering, Inc. (12) Riverside County Transportation Commission Agreement for 1-15/Railroad Canyon Road Interchange Improvement Project Amendment No. 1 Recommendation: It is recommended that the City Council authorize the Mayor to execute Amendment No. 1 to the Agreement for the Funding of TUMF Regional Arterial Improvements (Agreement No. 10-72-016-00) which allows RCTC to assume the Professional Service Agreement with SC Engineering and allocates an additional $206,000 of TUMF funding towards the completion of the PA & ED phase of the project. Mayor Pro Tern Magee thanked the Council for allowing this Agreement to go forward. He stated that in February RCTC began working with the consultant to move the project forward. PUBLIC HEARING(S) (13) Public Hearing on Resolution Determining the Validity of Prior Proceedings Relating to Annexation of Property into City of Lake Elsinore Community Facilities District No. 2007-1 (Law Enforcement, Fire and Paramedic Services); Call a Special Election; Canvas Election Results; Authorizing Levy of Special Taxes for CFD 2007-1 Annexation Area No. 2 (Pottery Court) Recommendation: It is recommended that the City Council: (a) Open the Public Hearing and take testimony (b) Waive further reading and adopt Resolution No. 2011-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DETERMINING THE VALIDITY OF PRIOR PROCEEDINGS RELATING TO ANNEXATION OF PROPERTY INTO CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2007-1 (LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES) determining the validity of prior proceedings relating to Annexation of property into the City of Lake Elsinore Community Facilities District No. 2007-1 (Law Enforcement, Fire and Paramedic Services) (c) Waive further reading and adopt Resolution No. 2011-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING ON BEHALF OF CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2007-1 (LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES) CALLING A Joint City Council/RDA/PFA Study Session May 24, 2011 Page 7 of 12 SPECIAL ELECTION acting on behalf of the City of Lake Elsinore Community Facilities District No. 2007-1 (Law Enforcement, Fire and Paramedic Services) calling a special election (d) Direct the City Clerk to conduct the election and announce the results. (e) Waive further reading and adopt Resolution No. 2011-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING ON BEHALF OF CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2007-1 (LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES) CANVASSING THE RESULTS OF THE ELECTION HELD WITHIN ANNEXATION AREA NO. 2 (RED KITE) ANNEXED TO SAID DISTRICT acting on behalf of the Ny of Lake Elsinore Community Facilities District No. 2007-1 (Law Enforcement, Fire and Paramedic Services) canvassing of the results of the election held within Annexation Area No. 2 (Pottery Court) annexed to said district. (f) Waive further reading and introduce Ordinance No. 2011-1290 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2007-1 (LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES) AUTHORIZING THE LEVY OF A SPECIAL TAX WITHIN ANNEXATION AREA NO. 2 (POTTERY COURT) ANNEXED TO SAID DISTRICT acting as the legislative body of the City of Lake Elsinore Community Facilities District No. 2007-1 (Law Enforcement, Fire and Paramedic Services) authorizing the levy of special tax within Annexation Area No. 2 (Pottery Court) annexed to said district. Council Member Hickman asked who pays for the special taxes and asked if it is applied to the homeowner's mortgage? City Attorney Leibold stated that it is part of the homeowners operating cost which was calculated into the project. (14) (A) Public Hearing - Resolution of the City Council of the City of Lake Elsinore California, Making Certain Findings in Connection with the Issuance of the Lake Elsinore Public Financing Authority Local Agency Revenue Bonds (Summerly Project) 2011 Series A: and (B) A Resolution of the Board of Directors of the Lake Elsinore Public Financing Authority Approving the Issuance of Lake Elsinore Public Financing Authority Local Agency Revenue Bonds (Summerly Proiect) 2011 Series A in the of Trust. Authorizing the Sale of Such Bonds Upon Certain Terms and Conditions. Approving an Official Statement Approving the Execution of a Purchase Contract and a Continuing Disclosure Agreement and Taking other Actions Related thereto Recommendation: It is recommended that the City Council: Joint City Council/RDA/PFA Study Session May 24, 2011 Page 8 of 12 (a) Open a joint public hearing with the Lake Elsinore Public Finance Authority and take testimony (b) Waive further reading and adopt Resolution No. 2011-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, MAKING CERTAIN FINDINGS IN CONNECTION WITH THE ISSUANCE OF LAKE ELSINORE PUBLIC FINANCING AUTHORITY LOCAL AGENCY REVENUE BONDS (SUMMERLY PROJECT) 2011 SERIES A in the Aggregate Principal Amount not to exceed $6,000,000. Recommendation: It is recommended that the Board of Directors of the Public Finance Authority: (a) Open a joint public hearing with the City of Lake Elsinore and take testimony (b) Waive further reading and adopt PFA Resolution No. 2011-002 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE ELSINORE PUBLIC FINANCING AUTHORITY APPROVING THE ISSUANCE OF LAKE ELSINORE PUBLIC FINANCE AUTHORITY LOCAL AGENCY REVENUE BONDS (SUMMERLY PROJECT) 2011 SERIES A IN THE AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $6,000,000 PURSUANT TO AN IDENTURE OF TRUST, AUTHORIZING THE SALE OF SUCH BONDS UPON CERTAIN TERMS AND CONDITIONS, APPROVING AN OFFICIAL STATEMENT, APPROVING THE EXECUTION OF A PURCHASE CONTRACT AND A CONTINUING DISCLOSURE AGREEMENT, AND TAKING OTHER ACTIONS RELATED THERETO APPEAL(S) No appeals scheduled. BUSINESS ITEM(S) (15) Cooperative Agreement with Riverside County Flood Control and Water Conservation District, City of Lake Elsinore and Castle and Cooke Alberhill Ranch, LLC. Recommendation: It is recommended that the City Council authorize the Mayor to execute the Cooperative Agreement for the construction and maintenance of the Temescal Creek-Nichols Road Drainage Facilities with Riverside County Flood Control and Water Conservation District and Castle & Cooke Alberhill Ranch, LLC. Joint City Council/RDA/PFA Study Session May 24, 2011 Page 9 of 12 (16) SC Engineering Invoice for 1-15/Railroad Canyon Road Interchange Improvement Recommendation: It is recommended that the City Council approve payment of SC Engineering invoice in the amount of $177,976.86. (17) Fiscal Year 2010-11 Third Quarter Budget Report Recommendation: It is recommended that the City Council receive and file report. The City Council recessed and convened to the Redevelopment Agency at 4:32 p.m. REDEVELOPMENT AGENCY Chairwoman Melendez called the meeting to order at 4:19 p.m. ROLL CALL PRESENT: Vice-Chair Tisdale Member Bhutta Member Hickman Member Magee ABSENT: Chairwoman Melendez Also present: Executive Manager Brady, Agency Counsel Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Building & Safety/Code Enforcement Manager Chipman, Director of Lake and Aquatics Kilroy, Police Lieutenant Anne, Building & Safety/Code Enforcement Manager Chipman/ Public Works Superintendent DeSantiago, and Agency Secretary Bloom. CLOSED SESSION No closed session items scheduled. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE There were none. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. Joint City Council/RDA/PFA Study Session May 24, 2011 Page 10 of 12 CONSENT CALENDAR (1) Approval of Minutes Recommendation: It is recommended the Redevelopment Agency approve the following minutes: a) Joint Study Session Meeting of April 26, 2011 b) Regular Redevelopment Agency Meeting of April 26, 2011 c) Regular Redevelopment Agency Meeting of May 10, 2011 (2) Warrant Lists Dated May 12, 2011 Recommendation: Authorize payment of Warrant Lists dated May 12, 2011. Vice Chairman Tisdale asked about the following warrants and staff provided the following responses: Warrant No. 6089 payable to Riverside County Auditor Controller in the amount of $1,436,411 was the city's payment for the Supplemental Education Revenue Augmentation Fund. (3) Investment Report for April 2011 Recommendation: It is recommended that the Agency receive and file. PUBLIC HEARING(S) No public hearings scheduled. BUSINESS ITEM(S) None. PUBLIC FINANCING AUTHORITY Chairman Hickman called the meeting to order at 4:21 p.m. ROLL CALL PRESENT: Chairman Hickman Vice-Chairman Tisdale Member Bhutta Member Magee ABSENT: Member Melendez Joint City Council/RDA/PFA Study Session May 24, 2011 Page 11 of 12 Also present: Executive Director Brady, Authority Counsel Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Building & Safety/Code Enforcement Manager Chipman, Director of Lake, Parks and Recreation Kilroy, Police Lieutenant Anne, Building & Safety/Code Enforcement Manager Chipman, Public Works Superintendent DeSantiago, and Authority Secretary Bloom. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE There were none. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. CONSENT CALENDAR (1) Approval of Public Financing Authority Minutes Recommendation: Approve the following minute(s): a) Joint Study Session City Council/Redevelopment Agency and Public Financing Authority Meeting of February 22, 2011 b) Public Financing Authority Meeting of February 22, 2011 PUBLIC HEARING(S) (2) A Resolution of the Board of Directors of the Lake Elsinore Public Financing Authority Approving the Issuance of Lake Elsinore Public Financing Authority Local Agency Revenue Bonds (Summerly Proiect) 2011 Series A in the of Trust. Authorizing the Sale of Such Bonds Upon Certain Terms and Conditions. Approving an Official Statement Approving the Execution of a Purchase Contract and a Continuing Disclosure Agreement and Taking Other Actions Related Thereto Recommendation: It is recommended that the Board of Directors of the Public Finance Authority: a) Open a joint public hearing with the City of Lake Elsinore and take testimony b) Waive further reading and adopt PFA Resolution No. 2011-002 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE ELSINORE PUBLIC FINANCING AUTHORITY Approving the Issuance of Lake Elsinore Public Financing Authority Local Agency Revenue Bonds (Summerly Project) 2011 Series A in the Aggregate Principal Amount not to Exceed $6,000,000 Joint City Council/RDA/PFA Study Session May 24, 2011 Page 12 of 12 BUSINESS ITEM(S) No business items scheduled. The City Council reconvened at 4:22 p.m. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council would adjourn to Closed Session at 5:00 p.m to discuss Items 1 and 2. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 4:22 p.m. to Closed Session at 5:00 .m. and the Regular meeting at 7:00 p.m. Amy Bhutta, Mayor City of Lake Elsinore T EST: Virginia 4 Blo City Clerk City of Lake E snore