HomeMy WebLinkAboutCity Council Item No. 4CITY OF -4
LADE (~LSIHO
DREAM EXTREME.
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT A. BRADY
CITY MANAGER
DATE: JUNE 14, 2011
SUBJECT: PURCHASE ORDER ADJUSTMENT FOR CONTRACT MINE
COMPLIANCE FIRM - ENVIROMINE
Background
In January of 2009, the City Council approved a contract with EnviroMine to provide
services related to mine compliance and inspection. Annual compensation was set at
$20,000 with additional compensation requiring additional authorization. There has
been extra work assigned to EnviroMine related to enforcement of the State Mine and
Reclamation Act (SMARA) this fiscal year, therefore additional authorization is needed.
Discussion
In 2009, City Council approved a contract with EnviroMine to provide services related to
inspection and SMARA compliance. The contract limited annual compensation to
$20,000. In January 2011, the City Council approved an additional $20,000 as the City
began to investigate the issues caused by complaints received from residents regarding
mines within the City's jurisdiction. The State Mining and Geology Board held hearings
regarding the complaints since they are required to investigate all complaints received.
EnviroMine's services are, and continue to be necessary to respond to the SMGB
investigation, as well as addressing the requirements that have come from the board
during the hearings. This work has caused the prior approved Purchase Order to be
depleted in a short amount of time. Staff is requesting an additional $40,000 purchase
order to be approved in order to complete all invoices received this fiscal year. The
additional money will be funded by deposits made to the mine operators existing CRS
accounts.
AGENDA ITEM NO.4
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P.O.Increase
June 14, 2011
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Fiscal Impact
There is no direct fiscal impact to the General Fund because the services being
provided are funded through deposits made by the mine operators for the purposes of
compliance inspection.
Recommendations
1. Staff recommends that the City Council approve the purchase order in the
amount of $40,000.
2. Authorize staff to process thee~ purchase order.
Prepared by: Dina Purvis``
Engineering Technician
Ken Seumalo
Director of Public Works
Approved by: Robert A. Brady
City Manager ~~4
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