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HomeMy WebLinkAbout04-12-2011 SSMINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, APRIL 12, 2011 CALL TO ORDER Mayor Bhutta called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: Mayor Bhutta Mayor Pro Tern Magee Council Member Melendez (arrived at 4:25 p.m.) Council Member Tisdale ABSENT: Council Member Hickman Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, City Clerk Bloom and Office Specialist Porche. CITY COUNCIL CLOSED SESSION (1) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 4 potential cases PRESENTATIONS/CEREMONIALS • Proclamation declaring Childhood Cancer Awareness Week April 10 - 16, 2011 • Certificate of Recognition to Temescal Canyon High School Wrestling Team • Certificate of Recognition to Temescal Canyon High School Girls Water Polo Team • Certificate of Recognition to Dr. Jon Hurst, California Principal of the Year • Certificate of Recognition to Fred Lopez, City Code Enforcement Officer PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE There were none. Joint City Council/RDA Study Session April 12, 2011 Page 2 of 8 PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the following minutes: a) Joint Study Session of March 8, 2011 b) Regular City Council Meeting March 8, 2011 C) Joint Special Meeting of March 10, 2011 (3) Warrant List Dated March 31, 2011 Recommendation: Authorize payment of Warrant List dated March 31, 2011. Council Member Tisdale asked about the following warrants and staff provided the following responses: • Warrant No. 105657 to Dapeer, Rosenbilt & Litvak, L.L.P in the amount of $5,402.56 was for Legal Counsel for Code Enforcement. • Warrant No. 105672 to E.B.S. Construction, Inc. in the amount of $158,117.29 was for the construction at the Four-Corners intersection which is complete. Mayor Bhutta requested that staff address the light issues as she has received a few complaints. Director of Public Works Seumalo stated that the Public Works Department is working with CalTrans on that issue. • Warrant No. 105678 to Express Dry Cleaners in the amount of $742.50. Administrative Director Riley stated that he believes the fees were for the Code Enforcement dry cleaning services. • Warrant No. 105697 to Kevin & Tom Tran in the amount of $18,016.05 was a reimbursement for a closed project. • Warrant No. 105718 to Pips Technology in the amount of $21,892.50 was for the software placed in the police cars. Mayor Bhutta asked about the following warrants and staff provided the following responses. • Warrant No. 105691 to Inland Lock and Key in the amount of $348.82 was for various locks throughout the City. Joint City Council/RDA Study Session April 12, 2011 Page 3 of 8 Warrant No. 95170 to Perera Construction in the amount of $6,395.03 was for the final payment for the Rosetta Canyon Station. (4) Notice of Completion Final Change Order Lakeshore Drive Street Improvements from Viscaya Street to Kansas Street Protect No. 4345 Recommendation: It is recommended that the City Council: (a) Approve Change Order No. 1 and Change Order No. 2 (Final) in the total amount of $31,219.07 (b) Authorize the City Manager to execute contract Change Order No. 1 (c) Accept the improvements into the City maintained system (d) File the Notice of Completion with the County Recorder (e) Release all retention monies 35 days after the filing of the Notice of Completion. Mayor Pro Tem Magee noted that the project took 24 months from funding to completion and if Council can fund the money, then the time must be cut by half. (5) Agreement for Professional Design Services with STK Architecture, Inc. for the Lake Community Center Remodel Project Recommendation: It is recommended that the City Council (1) Award the Lake Community Center Remodel to STK Architecture, Inc. in the amount of $21,596; and (2) Authorize the City Manager to execute the contract with STK Architecture, Inc. (6) Hunt Avenue Emergency Repair Work Recommendation: It is recommended that the City Council (1) Authorize the City Manager to execute the emergency contract change order with Vance Corporation in the amount of $18,912.87; and (2) Accept the improvements into the City maintained system. Council Member Tisdale asked if the Disaster Declaration covered this project. Director of Public Work Seumalo stated that it was included in the reimbursement request, which was denied by FEMA. (7) Sole Source Purchase of Maintenance Repair Items for Axial Flow Pumps Recommendation: It is recommended the City Council approve the purchase of five gear boxes and motors per the attached quote. Mayor Pro Tern Magee asked where the funding was coming from. Director of Lake and Aquatics Kilroy stated that the funds are shared with the Water District as well as the County. Joint City Council/RDA Study Session April 12, 2011 Page 4 of 8 Mayor Bhutta asked how much money is left in that fund. Director Kilroy stated in the range of $200,000. (8) Agreement for Professional Services Risha Engineering Design Services Seismic Retrofit of the Cultural Center and City Hall Project Number 4327 Recommendation: It is recommended the City Council (1) Award the Seismic Retrofit of the Cultural Center and City Hall to Risha Engineering in the amount of $105,255; and (2) Authorize the City Manager to execute the contract with Risha Engineering. Mayor Pro Tern Magee requested staff to be aggressive in looking for grants to assist with the project. City Manager Brady stated some grant funds have been received and would be used for the project. He stated Engineering would give an estimate on how much the actual cost would be. (9) A Resolution for CFD 2006-1 (Summerly) Declaring Its Official Intent That the District Issue Obligations for Certain Public Improvements and Reimbursement of Expenditures Made Prior to the Issuance of Such Obligations Recommendation: It is recommended the City Council Adopt Resolution No. 2011-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING AS LEGISLATIVE BODY FOR CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2006-1 (SUMMERLY), DECLARING ITS OFFICIAL INTENT THAT THE DISTRICT ISSUE OBLIGATIONS FOR CERTAIN PUBLIC IMPROVEMENTS AND TO ALLOW FOR THE REIMBURSEMENT OF EXPENDITURES MADE PRIOR TO THE ISSUANCE OF SUCH OBLIGATIONS. (10) Fourth Amended and Restated Joint Exercise of Powers Agreement Creating the Western Riverside County Regional Conservation Authority Recommendation: It is recommended the City Council approve the Fourth Amended and Restated Joint Exercise of Powers Agreement creating the Western Riverside County Regional Conservation Authority. Mayor Pro Tem Magee stated that he received an email from Mayor Rush from the City of Eastvale requesting the Council's support on this project. (11) Resolution of Intention to Annex Property Into Community Facilities District No. 2007-1 (Law Enforcement, Fire and Paramedic Services) and to Authorize the Levy of a Special Tax Within Annexation Area No. 2 (Pottery Court) Joint City Council/RDA Study Session April 12, 2011 Page 5 of 8 Recommendation: It is recommended the City Council waive further reading and adopt Resolution No. 2011-022 RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, TO ANNEX PROPERTY INTO COMMUNITY FACILITIES DISTRICT NO. 2007-1 (LAW ENFORCMENT, FIRE AND PARAMEDIC SERVICES) AND TO AUTHORIZE THE LEVY OF A SPECIAL TAX WITHIN SAID DISTRICT, setting the public hearing for May 24, 2011. Council Member Tisdale requested clarification. Director of Administrative Services Riley stated that it is a yearly tax which is assessed to the homeowner's property tax. City Attorney Leibold stated that this would have no impact on what the residents pay as Bridge Housing included this as one of the costs of operation and the rent is restricted under the Redevelopment Law. PUBLIC HEARING(S) (12) Public Hearing for Consideration of Objections to the City's Weed Abatement Program Recommendation: It is recommended that the City Council open the Public Hearing and give due consideration to any objections presented by the public on this date. Mayor Pro Tem Magee asked if staff has received any written protests. Director of Public Works Seumalo stated no. APPEAL(S) No appeals scheduled. BUSINESS ITEM(S) (13) Relinquishment of State Route 74 Recommendation: It is recommended that the City Council discuss the difference in cost estimates and direct staff to either proceed with an agreement for relinquishment of SR-74 between Ortega Highway and 1-15 or reject the offer by CalTrans and stop the relinquishment process. Mayor Pro Tem Magee stated that there were three basic reasons for taking this project over, such as the concern for safety, encroachment permits and ascetics. He spoke of the lack of the signal at Gunnerson and Strickland and requested comments regarding the resource agencies, funding and timing. Director Seumalo stated that staff has reviewed the cost estimate and the environment issue. He stated the cost estimate which would include the widening of the left-hand turn pocket on Riverside Drive would be around $1.6 million. He stated the impact that he foresees would be the Joint City Council/RDA Study Session April 12, 2011 Page 6 of 8 environmental clearance and the required mitigation. Mayor Pro Tern Magee noted that most of the environmental research has been completed by CalTrans. Director Seumalo stated that staff has not received information as to the environmental process. Mayor Pro Tern Magee stated that he is leaning towards asking for more information in terms of time, dollars and results on all issues. (14) Encroachment Permit Issued to EVMWD Contractor Mladen Buntich Construction Co. for the Installation of a Trunk Sewer Line Recommendation: It is recommended the City Council discuss the impacts caused by the delays in opening Spring Street and provide direction to City staff. Mayor Pro Tern Magee pointed out that the Water District was present and asked staff what the revocation process would entail. Director of Public Works Seumalo stated that the cost of the permit is based on the cost estimate of the construction. He stated revocation is notification to the applicant and meet with the applicant to explain why the revocation is taking place. Mayor Pro Tem Magee stated that he has had several discussions with the Water District and appreciates their comments. He stated that Mr. Morrison has many years working in the Valley and is honorable and respected, yet something has gone wrong for the deadline to be missed. Mr. Morrison with Elsinore Valley Municipal Water District (EVMWD) spoke of grinding, paving and stripping scheduled for the street improvements along Spring Street, Minthorne and Lakeshore. He stated the ending date is set for May 20, 2011. Council Member Tisdale asked Mr. Morrison why the delay. Mr. Morrison stated that the delays were due to the weather conditions. Council Member Melendez pointed out that she wants to make sure that the City is not taken advantage of. She asked if the permit had expired. Director Seumalo stated that staff had extended the permit through June 1, 2011. (15) A Resolution Authorizing the Issuance and Delivery by the Redevelopment Agency of the Agency's Subordinate Tax Allocation Bonds (Protect Area No. ll) Series 2011 and Subordinate Tax Allocation Bonds (Protect Area No. III) Series 2011 and Taking of Certain Other Actions Related Thereto Recommendation: It is recommended the City Council Adopt City Resolution No. 2011-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AUTHORIZING THE ISSUANCE AND DELIVERY BY THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE OF THE AGENCY'S SUBORDINATE TAX ALLOCATION BONDS (PROJECT AREA NO. II) SERIES 2011 AND SUBORDINATE TAX ALLOCATION BONDS (PROJECT AREA NO. III) SERIES 2011 AND TAKING OF CERTAIN OTHER ACTIONS RELATED THERETO. The City Council recessed and convened to the Redevelopment Agency at 4:40 p.m. Joint City Council/RDA Study Session April 12, 2011 Page 7 of 8 REDEVELOPMENT AGENCY Chairwoman Melendez called the meeting to order at 4:40 p.m. ROLL CALL PRESENT: Chairwoman Melendez Vice-Chair Tisdale Member Bhutta Member Magee ABSENT: Member Hickman Also present: Executive Manager Brady, Agency Counsel Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Building & Safety/Code Enforcement Manager Chipman, Director of Lake and Aquatics Kilroy, Police Lieutenant Anne, Agency Secretary Bloom and Office Specialist Porche. CLOSED SESSION No closed session items scheduled. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE There were none. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the Redevelopment Agency approve the following minutes: a) Joint Study Session Meeting of March 8, 2011 b) Regular Redevelopment Agency Meeting of March 8, 2011 c) Joint Special Meeting of March 10, 2011 (3) Warrant Lists Dated March 31, 2011 Recommendation: Authorize payment of Warrant Lists dated March 31, 2011. Joint City Council/RDA Study Session April 12, 2011 Page 8 of 8 PUBLIC HEARING(S) No public hearings scheduled. BUSINESS ITEM(S) (4) A Resolution of the Redevelopment Agency Approving the Issuance of the Agency's Subordinate Tax Allocation Bonds (Project Area No II) Series 2011 and Subordinate Tax Allocation Bonds (Project Area No. III) Series 2011 in the Aggregate Principal Amounts Not to Exceed $3,260,000 and $1,350,000, Respectively; and Approving Indentures: and Authorizing the Taking of Certain Other Actions Related Thereto Recommendation: It is recommended that the Redevelopment Agency Adopt Agency Resolution No. 2011-008 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE APPROVING THE ISSUANCE OF THE AGENCY'S SUBORDINATE TAX ALLOCATION BONDS (PROJECT AREA NO. II) SERIES 2011 AND SUBORDINATE TAX ALLOCATION BONDS (PROJECT AREA NO. III) SERIES 2011 IN THE AGGREGATE PRINCIPAL AMOUNTS NOT TO EXCEED $3,260,000 AND $1,350,000, RESPECTIVELY; APPROVING INDENTURES; AND AUTHORIZING THE TAKING OF CERTAIN OTHER ACTIONS RELATED THERETO. The City Council reconvened at 4:41 p.m. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council would adjourn to Closed Session at 5:00 p.m to discuss Closed Session Item 1a under Closed Session. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 4:40 p.m. to closed session at 5:00 p.m. and the Regular meeting at 7:00 p.m. Amy Bhutta, May`oi' City of Lake Elsinore ATjTEST: Virginia loo City Clerk City of La Elsi ore