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HomeMy WebLinkAboutCity Council Item No. 2CITY OF 1 LS1 10 DREAM EXT€LEME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: MAY 10, 2011 SUBJECT: APPROVAL OF MINUTES Discussion The following City Council minutes are submitted for approval: a. Joint Study Session Minutes of April 12, 2011 b. Regular City Council Minutes of April 12, 2011 Recommendation Approve the Minutes as submitted. Prepared by: Dana C. Porche SVI Office Specialist Approved by: Virginia J. Bloom, CMC v~ City Clerk Approved by: Robert A. Brady City Manager AGENDA ITEM NO. 2 Page 1 of 19 Page 2 of 19 MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, APRIL 12, 2011 CALL TO ORDER Mayor Bhutta called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: Mayor Bhutta Mayor Pro Tem Magee Council Member Melendez (arrived at 4:25 p.m.) Council Member Tisdale ABSENT: Council Member Hickman Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, City Clerk Bloom and Office Specialist Porche. CITY COUNCIL CLOSED SESSION (1) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 4 potential cases PRESENTATIONS / CEREMONIALS • Proclamation declaring Childhood Cancer Awareness Week April 10 - 16, 2011 • Certificate of Recognition to Temescal Canyon High School Wrestling Team • Certificate of Recognition to Temescal Canyon High School Girls Water Polo Team Certificate of Recognition to Dr. Jon Hurst, California Principal of the Year • Certificate of Recognition to Fred Lopez, City Code Enforcement Officer PUBLIC COMMENTS - NON-AGENDIZED ITEMS -1 MINUTE There were none. Page 3 of 19 Joint City Council/RDA Study Session April 12, 2011 Page 2 of 8 PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the following minutes: a) Joint Study Session of March 8, 2011 b) Regular City Council Meeting March 8, 2011 c) Joint Special Meeting of March 10, 2011 (3) Warrant List Dated March 31. 2011 Recommendation: Authorize payment of Warrant List dated March 31, 2011. Council Member Tisdale asked about the following warrants and staff provided the following responses: • Warrant No. 105657 to Dapeer, Rosenbilt & Litvak, L.L.P in the amount of $5,402.56 was for Legal Counsel for Code Enforcement. • Warrant No. 105672 to E.B.S. Construction, Inc. in the amount of $158,117.29 was for the construction at the Four-Corners intersection which is complete. Mayor Bhutta requested that staff address the light issues as she has received a few complaints. Director of Public Works Seumalo stated that the Public Works Department is working with CalTrans on that issue. • Warrant No. 105678 to Express Dry Cleaners in the amount of $742.50. Administrative Director Riley stated that he believes the fees were for the Code Enforcement dry cleaning services. • Warrant No. 105697 to Kevin & Tom Tran in the amount of $18,016.05 was a reimbursement for a closed project. • Warrant No. 105718 to Pips Technology in the amount of $21,892.50 was for the software placed in the police cars. Mayor Bhutta asked about the following warrants and staff provided the following responses. • Warrant No. 105691 to Inland Lock and Key in the amount of $348.82 was for various locks throughout the City. Page 4 of 19 Joint City Council/RDA Study Session April 12, 2011 Page 3 of 8 • Warrant No. 95170 to Perera Construction in the amount of $6,395.03 was for the final payment for the Rosetta Canyon Station. (4) Notice of Completion Final Change Order Lakeshore Drive Street Improvements from Viscaya Street to Kansas Street Project No. 4345 Recommendation: It is recommended that the City Council: (a) Approve Change Order No. 1 and Change Order No. 2 (Final) in the total amount of $31,219.07 (b) Authorize the City Manager to execute contract Change Order No. 1 (c) Accept the improvements into the City maintained system (d) File the Notice of Completion with the County Recorder (e) Release all retention monies 35 days after the filing of the Notice of Completion. Mayor Pro Tern Magee noted that the project took 24 months from funding to completion and if Council can fund the money, then the time must be cut by half. (5) Agreement for Professional Design Services with STK Architecture, Inc. for the Lake Community Center Remodel Project Recommendation: It is recommended that the City Council (1) Award the Lake Community Center Remodel to STK Architecture, Inc. in the amount of $21,596; and (2) Authorize the City Manager to execute the contract with STK Architecture, Inc. (6) Hunt Avenue Emergency Repair Work Recommendation: It is recommended that the City Council (1) Authorize the City Manager to execute the emergency contract change order with Vance Corporation in the amount of $18,912.87; and (2) Accept the improvements into the City maintained system. Council Member Tisdale asked if the Disaster Declaration covered this project. Director of Public Work Seumalo stated that it was included in the reimbursement request, which was denied by FEMA. (7) Sole Source Purchase of Maintenance Repair Items for Axial Flow Pumps Recommendation: It is recommended the City Council approve the purchase of five gear boxes and motors per the attached quote. Mayor Pro Tem Magee asked where the funding was coming from. Director of Lake and Aquatics Kilroy stated that the funds are shared with the Water District as well as the County. Page 5 of 19 Joint City Council/RDA Study Session April 12, 2011 Page 4 of 8 Mayor Bhutta asked how much money is left in that fund. Director Kilroy stated in the range of $200,000. (8) Agreement for Professional Services Risha Engineering Design Services Seismic Retrofit of the Cultural Center and City Hall Project Number 4327 Recommendation: It is recommended the City Council (1) Award the Seismic Retrofit of the Cultural Center and City Hall to Risha Engineering in the amount of $105,255; and (2) Authorize the City Manager to execute the contract with Risha Engineering. Mayor Pro Tenn Magee requested staff to be aggressive in looking for grants to assist with the project. City Manager Brady stated some grant funds have been received and would be used for the project. He stated Engineering would give an estimate on how much the actual cost would be. (9) A Resolution for CFD 2006-1 (Summerly), Declaring Its Official Intent That the District Issue Obligations for Certain Public Improvements and Reimbursement of Expenditures Made Prior to the Issuance of Such Obligations Recommendation: It is recommended the City Council Adopt Resolution No. 2011-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING AS LEGISLATIVE BODY FOR CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2006-1 (SUMMERLY), DECLARING ITS OFFICIAL INTENT THAT THE DISTRICT ISSUE OBLIGATIONS FOR CERTAIN PUBLIC IMPROVEMENTS AND TO ALLOW FOR THE REIMBURSEMENT OF EXPENDITURES MADE PRIOR TO THE ISSUANCE OF SUCH OBLIGATIONS. (10) Fourth Amended and Restated Joint Exercise of Powers Agreement Creating the Western Riverside County Regional Conservation Authority Recommendation: It is recommended the City Council approve the Fourth Amended and Restated Joint Exercise of Powers Agreement creating the Western Riverside County Regional Conservation Authority. Mayor Pro Tern Magee stated that he received an email from Mayor Rush from the City of Eastvale requesting the Council's support on this project. (11) Resolution of Intention to Annex Property Into Community Facilities District No. 2007-1 (Law Enforcement. Fire and Paramedic Services) and to Authorize the Lew of a Special Tax Within Annexation Area No. 2 (Pottery Court) Page 6 of 19 Joint City Council/RDA Study Session April 12, 2011 Page 5 of 8 Recommendation: It is recommended the City Council waive further reading and adopt Resolution No. 2011-022 RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, TO ANNEX PROPERTY INTO COMMUNITY FACILITIES DISTRICT NO. 2007-1 (LAW ENFORCMENT, FIRE AND PARAMEDIC SERVICES) AND TO AUTHORIZE THE LEVY OF A SPECIAL TAX WITHIN SAID DISTRICT, setting the public hearing for May 24, 2011. Council Member Tisdale requested clarification. Director of Administrative Services Riley stated that it is a yearly tax which is assessed to the homeowner's property tax. City Attorney Leibold stated that this would have no impact on what the residents pay as Bridge Housing included this as one of the costs of operation and the rent is restricted under the Redevelopment Law. PUBLIC HEARING(S) (12) Public Hearing for Consideration of Objections to the City's Weed Abatement Program Recommendation: It is recommended that the City Council open the Public Hearing and give due consideration to any objections presented by the public on this date. Mayor Pro Tem Magee asked if staff has received any written protests. Director of Public Works Seumalo stated no. APPEAL(S) No appeals scheduled. BUSINESS ITEM(S) (13) Relinquishment of State Route 74 Recommendation: It is recommended that the City Council discuss the difference in cost estimates and direct staff to either proceed with an agreement for relinquishment of SR-74 between Ortega Highway and 1-15 or reject the offer by CalTrans and stop the relinquishment process. Mayor Pro Tem Magee stated that there were three basic reasons for taking this project over, such as the concern for safety, encroachment permits and ascetics. He spoke of the lack of the signal at Gunnerson and Strickland and requested comments regarding the resource agencies, funding and timing. Director Seumalo stated that staff has reviewed the cost estimate and the environment issue. He stated the cost estimate which would include the widening of the left-hand turn pocket on Riverside Drive would be around $1.6 million. He stated the impact that he foresees would be the Page 7 of 19 Joint City Council/RDA Study Session April 12, 2011 Page 6 of 8 environmental clearance and the required mitigation. Mayor Pro Tern Magee noted that most of the environmental research has been completed by CalTrans. Director Seumalo stated that staff has not received information as to the environmental process. Mayor Pro Tern Magee stated that he is leaning towards asking for more information in terms of time, dollars and results on all issues. (14) Encroachment Permit Issued to EVMWD Contractor. Mladen Buntich Construction Co., for the Installation of a Trunk Sewer Line Recommendation: It is recommended the City Council discuss the impacts caused by the delays in opening Spring Street and provide direction to City staff. Mayor Pro Tem Magee pointed out that the Water District was present and asked staff what the revocation process would entail. Director of Public Works Seumalo stated that the cost of the permit is based on the cost estimate of the construction. He stated revocation is notification to the applicant and meet with the applicant to explain why the revocation is taking place. Mayor Pro Tern Magee stated that he has had several discussions with the Water District and appreciates their comments. He stated that Mr. Morrison has many years working in the Valley and is honorable and respected, yet something has gone wrong for the deadline to be missed. Mr. Morrison with Elsinore Valley Municipal Water District (EVMWD) spoke of grinding, paving and stripping scheduled for the street improvements along Spring Street, Minthorne and Lakeshore. He stated the ending date is set for May 20, 2011. Council Member Tisdale asked Mr. Morrison why the delay. Mr. Morrison stated that the delays were due to the weather conditions. Council Member Melendez pointed out that she wants to make sure that the City is not taken advantage of. She asked if the permit had expired. Director Seumalo stated that staff had extended the permit through June 1, 2011. (15) A Resolution Authorizing the Issuance and Delivery by the Redevelopment Agency of the Agency's Subordinate Tax Allocation Bonds (Project Area No. II) Series 2011 and Subordinate Tax Allocation Bonds (Protect Area No. III) Series 2011 and Taking of Certain Other Actions Related Thereto Recommendation: It is recommended the City Council Adopt City Resolution No. 2011-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AUTHORIZING THE ISSUANCE AND DELIVERY BY THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE OF THE AGENCY'S SUBORDINATE TAX ALLOCATION BONDS (PROJECT AREA NO. II) SERIES 2011 AND SUBORDINATE TAX ALLOCATION BONDS (PROJECT AREA NO. III) SERIES 2011 AND TAKING OF CERTAIN OTHER ACTIONS RELATED THERETO. The City Council recessed and convened to the Redevelopment Agency at 4:40 p.m. Page 8 of 19 Joint City Council/RDA Study Session April 12, 2011 Page 7 of 8 REDEVELOPMENT AGENCY Chairwoman Melendez called the meeting to order at 4:40 p.m. ROLL CALL PRESENT: Chairwoman Melendez Vice-Chair Tisdale Member Bhutta Member Magee ABSENT: Member Hickman Also present: Executive Manager Brady, Agency Counsel Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Building & Safety/Code Enforcement Manager Chipman, Director of Lake and Aquatics Kilroy, Police Lieutenant Anne, Agency Secretary Bloom and Office Specialist Porche. CLOSED SESSION No closed session items scheduled. PUBLIC COMMENTS - NON-AGENDIZED ITEMS -1 MINUTE There were none. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the Redevelopment Agency approve the following minutes: a) Joint Study Session Meeting of March 8, 2011 b) Regular Redevelopment Agency Meeting of March 8, 2011 c) Joint Special Meeting of March 10, 2011 (3) Warrant Lists Dated March 31. 2011 Recommendation: Authorize payment of Warrant Lists dated March 31, 2011. Page 9 of 19 Joint City Council/RDA Study Session April 12, 2011 Page 8 of 8 PUBLIC HEARING(S) No public hearings scheduled. BUSINESS ITEM(S) (4) A Resolution of the Redevelopment Agency Approving the Issuance of the Agency's Subordinate Tax Allocation Bonds (Project Area No. II) Series 2011 and Subordinate Tax Allocation Bonds (Project Area No. III) Series 2011 in the Aggregate Principal Amounts Not to Exceed $3,260,000 and $1,350,000, Respectively: and Approving Indentures: and Authorizing the Taking of Certain Other Actions Related Thereto Recommendation: It is recommended that the Redevelopment Agency Adopt Agency Resolution No. 2011-008 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE APPROVING THE ISSUANCE OF THE AGENCY'S SUBORDINATE TAX ALLOCATION BONDS (PROJECT AREA NO. II) SERIES 2011 AND SUBORDINATE TAX ALLOCATION BONDS (PROJECT AREA NO. III) SERIES 2011 IN THE AGGREGATE PRINCIPAL AMOUNTS NOT TO EXCEED $3,260,000 AND $1,350,000, RESPECTIVELY; APPROVING INDENTURES; AND AUTHORIZING THE TAKING OF CERTAIN OTHER ACTIONS RELATED THERETO. The City Council reconvened at 4:41 p.m. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council would adjourn to Closed Session at 5:00 p.m to discuss Closed Session Item 1 a under Closed Session. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 4:40 p.m. to closed session at 5:00 p.m. and the Regular meeting at 7:00 p.m. Amy Bhutta, Mayor City of Lake Elsinore ATTEST: Virginia J. Bloom, City Clerk City of Lake Elsinore Page 10 of 19 MINUTES REGULAR CITY COUNCIL MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, APRIL 12, 2011 CALL TO ORDER Mayor Bhutta called the City Council Meeting to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Bhutta Mayor Pro Tern Magee Council Member Melendez Council Member Tisdale ABSENT: Council Member Hickman Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Police Chief Fontneau, Fire Chief Lawson, City Clerk Bloom and Office Specialist Porch. CITY COUNCIL CLOSED SESSION (1) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 4 potential cases PLEDGE OF ALLEGIANCE Michael O'Neal led the Pledge of Allegiance. CLOSED SESSION REPORT City Attorney Leibold announced Item 1 was discussed during Closed Session and there was no reportable action. PRESENTATIONS / CEREMONIALS Proclamation declaring Childhood Cancer Awareness Week April 10 - 16, 2011 Certificate of Recognition to Temescal Canyon High School Boys Wrestling Team Page 11 of 19 Regular City Council Meeting April 12, 2011 Page 2 of 9 • Certificate of Recognition to Temescal Canyon High School Girls Water Polo Team • Certificate of Recognition to Dr. Jon Hurst, California Principal of the Year • Certificate of Recognition to Fred Lopez, City Code Enforcement Officer Mayor Bhutta read a Proclamation declaring Childhood Cancer Awareness Week into the record. She presented Certificates of Recognition to the Temescal High School's Boys Wrestling Team and the Girls Water Polo Team for their respective outstanding achievements. She also presented a Certificate of Recognition to Dr. Jon Hurst, Principal of Elsinore High School for being named "Principal of the Year" and to Fred Lopez, City Code Enforcement Officer, for his bravery with assisting a trapped motorist who was involved in an accident. PUBLIC COMMENTS - NOWAGENDIZED ITEMS - 1 MINUTE Chris Hyland, resident of Lake Elsinore, spoke of Lake Elsinore Advance Pumps Storage (LEAPS) which is still active and requested the public to write to the California Public Utilities Commission by April 29, 2011. She stated this does not provide a benefit or profit to the City of Lake Elsinore. Chairwoman Melendez pointed out that if the public has comments that it must be put in writing and mailed to the Commission. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the following minutes: a) Joint Study Session of March 8, 2011 b) Regular City Council Meeting March 8, 2011 c) Joint Special Meeting of March 10, 2011 (3) Warrant List Dated March 31, 2011 Recommendation: Authorize payment of Warrant List dated March 31, 2011. (4) Notice of Completion Final Change Order Lakeshore Drive Street Improvements from Viscaya Street to Kansas Street Project No. 4345 Recommendation: It is recommended that the City Council: Page 12 of 19 Regular City Council Meeting April 12, 2011 Page 3 of 9 (a) Approve Change Order No. 1 and Change Order No. 2 (Final) in the total amount of $31,219.07 (b) Authorize the City Manager to execute contract Change Order No. 1 (c) Accept the improvements into the City maintained system (d) File the Notice of Completion with the County Recorder (e) Release all retention monies 35 days after the filing of the Notice of Completion. (5) Agreement for Professional Design Services with STK Architecture, Inc. for the Lake Community Center Remodel Project Recommendation: It is recommended that the City Council (1) Award the Lake Community Center Remodel to STK Architecture, Inc. in the amount of $21,596; and (2) Authorize the City Manager to execute the contract with STK Architecture, Inc. (6) Hunt Avenue Emergency Repair Work Recommendation: It is recommended that the City Council (1) Authorize the City Manager to execute the emergency contract change order with Vance Corporation in the amount of $18,912.87; and (2) Accept the improvements into the City maintained system. (7) Sole Source Purchase of Maintenance Repair Items for Axial Flow Pumps Recommendation: It is recommended the City Council approve the purchase of five gear boxes and motors per the attached quote. (8) Agreement for Professional Services Risha Engineering Design Services Seismic Retrofit of the Cultural Center and City Hall Project Number 4327 Recommendation: It is recommended the City Council (1) Award the Seismic Retrofit of the Cultural Center and City Hall to Risha Engineering in the amount of $105,255; and (2) Authorize the City Manager to execute the contract with Risha Engineering. (9) A Resolution for CFD 2006-1 (Summerly). Declaring Its Official Intent That the District Issue Obligations for Certain Public Improvements and Reimbursement of Expenditures Made Prior to the Issuance of Such Obligations Recommendation: It is recommended the City Council Adopt Resolution No. 2011-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING AS LEGISLATIVE BODY FOR CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2006-1 (SUMMERLY), DECLARING ITS OFFICIAL INTENT THAT THE DISTRICT ISSUE OBLIGATIONS FOR CERTAIN PUBLIC IMPROVEMENTS AND TO Page 13 of 19 Regular City Council Meeting April 12, 2011 Page 4 of 9 ALLOW FOR THE REIMBURSEMENT OF EXPENDITURES MADE PRIOR TO THE ISSUANCE OF SUCH OBLIGATIONS. (10) Fourth Amended and Restated Joint Exercise of Powers Agreement Creating the Western Riverside County Regional Conservation Authority Recommendation: It is recommended the City Council approve the Fourth Amended and Restated Joint Exercise of Powers Agreement creating the Western Riverside County Regional Conservation Authority. (11) Resolution of Intention to Annex Property Into Community Facilities District No. 2007-1 (Law Enforcement, Fire and Paramedic Services) and to Authorize the Lew of a Special Tax Within Annexation Area No. 2 (Pottery Court) Recommendation: It is recommended the City Council waive further reading and adopt Resolution No. 2011-022 RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, TO ANNEX PROPERTY INTO COMMUNITY FACILITIES DISTRICT NO. 2007-1 (LAW ENFORCMENT, FIRE AND PARAMEDIC SERVICES) AND TO AUTHORIZE THE LEVY OF A SPECIAL TAX WITHIN SAID DISTRICT, setting the public hearing for May 24, 2011. Mayor Pro Tem Magee requested to pull Item No. 10 for further discussion. It was moved by Mayor Pro Tem Magee and seconded by Council Member Melendez to approve Consent Calendar Items 2 through 9, and Item 11. The motion carried unanimously. CONSENT CALENDAR ITEMS PULLED FOR DISCUSSION (10) Fourth Amended and Restated Joint Exercise of Powers Agreement Creating the Western Riverside County Regional Conservation Authority Recommendation: It is recommended the City Council approve the Fourth Amended and Restated Joint Exercise of Powers Agreement creating the Western Riverside County Regional Conservation Authority. Mayor Pro Tern Magee explained to the public the purpose of the Western Riverside County Regional Conservation Authority being placed on the Agenda. It was moved by Mayor Pro Tern Magee and seconded by Council Member Melendez to approve the Fourth Amended and Restated Joint Exercise of Powers Agreement subject to concurrence and review as to final form by the City Attorney. The motion carried unanimously. Page 14 of 19 Regular City Council Meeting April 12, 2011 Page 5 of 9 PUBLIC HEARING(S) (12) Public Hearing for Consideration of Objections to the Citv's Weed Abatement Program Recommendation: It is recommended that the City Council open the Public Hearing and give due consideration to any objections presented by the public on this date. Mayor Bhutta opened the Public Hearing at 7:19 p.m. Director of Public Works Seumalo provided an overview. Julian Suarez spoke in opposition of the Weed Abatement Program as the all-year around program is not productive. Jose Rios spoke in opposition of the Weed Abatement Program on his property as the removal of weeds disturbs the animals in their natural habitat. Mayor Pro Tern Magee suggested staff to meet with both of the protestors and assess their properties. Mayor Bhutta closed the Public Hearing at 7:24 p.m. APPEAL(S) No appeals scheduled. BUSINESS ITEM(S) (13) Relinquishment of State Route 74 Recommendation: It is recommended that the City Council discuss the difference in cost estimates and direct staff to either proceed with an agreement for relinquishment of SR-74 between Ortega Highway and I-15 or reject the offer by CalTrans and stop the relinquishment process. Director of Public Work Seumalo provided an overview of the project. Council Member Melendez expressed her concern with the difference in estimations. Director Seumalo stated that CalTrans' method is "cut and dry". He stated that City staff identified this process as a negotiation. Council Member Melendez stated that she can not see how $2 million could cover the cost of the traffic light at Gunnerson and include the street maintenance; she felt that it is not a fair deal. Page 15 of 19 Regular City Council Meeting April 12, 2011 Page 6 of 9 Council Member Tisdale requested clarification on the maintenance should the City take over Highway 74. Director Seumalo stated that the maintenance is identified in the payment management program. Mayor Pro Tern Magee stated that the relinquishment may no longer be viable and felt that staff and Council needed more information. He pointed out that Gunnerson and Strickland is a dangerous intersection and the priorities need to be changed with the State. He suggested staff go back and collect additional information, work with CalTrans, provide a cost estimate of the signal including the necessary time, review and secure the existing environmental study for the signal at Gunnerson and Strickland. He also suggested obtaining status of SB 851 being proposed by Senator Anderson. Council Member Melendez asked staff what the improvements covered. Director Seumalo stated that the $2 million would only cover the maintenance on the existing roadway. Council Member Tisdale pointed out that this project is seven years old and asked if there was a way to work with CalTrans without taking over the street. Director Seumalo stated that staff could contact CalTrans. Mayor Bhutta suggested retrieving more information for a better solution. It was moved by Mayor Pro Tern Magee and seconded by Council Member Melendez to take a look at the relinquishment process, recognize the top priorities such as safety, maintenance, beautification and the ease of permit issuance and bring back a report that discusses time, funds and results. The motion carried unanimously. (14) Encroachment Permit Issued to EVMWD Contractor. Mladen Buntich Construction Co., for the Installation of a Trunk Sewer Line Recommendation: It is recommended the City Council discuss the impacts caused by the delays in opening Spring Street and provide direction to City staff. Director of Public Works Seumalo provided a report to Council. Greg Morrison representing Elsinore Valley Municipal Water District stating the Water District will make every effort to stand by their schedule. He stated they plan on opening the entire area of the project by May 20, 2011. Mayor Pro Tem Magee thanked Mr. Morrison for his efforts and pointed out that everything is to end by of May 23'd Council Member Tisdale noted the delays due to weather and asked why Spring Street wasn't completed by fall 2010? Mr. Morrison stated weather delays and also construction issues on Spring Street. Council Member Tisdale indicated that he has received many comments regarding the project and stated that the delays have a negative impact on the City. Page 16 of 19 Regular City Council Meeting April 12, 2011 Page 7 of 9 Council Member Melendez asked about the request to have the encroachment permit extended to September 2011? Mr. Morrison noted that a request was to extend the permit to June 2011. Council Member Melendez asked if the overlay on Spring Street would be completed by May 2011. Mr. Morrison confirmed that the entire project would be completed by the end of May 2011. Council Member Melendez asked for assurances that the contractor and EVMWD will coordinate with the City for inspections, and that staff be notified in a timely manner. Council Member Melendez agreed with Mayor Pro Tern Magee to look at the City's Municipal Code to put in place language to address these types of situations. Mayor Bhutta noted that her tolerance for this project has reached its limit. Her concerns are with Spring Street and how it was to remain open but did not due to safety concerns. Council Member Melendez asked Mr. Morrison if there is a penalty imposed on the contractor for not completing the work by the deadline. Mr. Morrison stated no. (15) A Resolution Authorizing the Issuance and Delivery by the Redevelopment Agency of the Agency's Subordinate Tax Allocation Bonds (Project Area No. II) Series 2011 and Subordinate Tax Allocation Bonds (Project Area No. III) Series 2011 and Taking of Certain Other Actions Related Thereto Recommendation: It is recommended the City Council Adopt City Resolution No. 2011-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AUTHORIZING THE ISSUANCE AND DELIVERY BY THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE OF THE AGENCY'S SUBORDINATE TAX ALLOCATION BONDS (PROJECT AREA NO. II) SERIES 2011 AND SUBORDINATE TAX ALLOCATION BONDS (PROJECT AREA NO. III) SERIES 2011 AND TAKING OF CERTAIN OTHER ACTIONS RELATED THERETO. The Redevelopment Agency Chairwoman called the meeting to order at 8:00 p.m. Director of Administrative Services Riley provided an overview of the item to Council and the Redevelopment Agency. It was moved by Mayor Pro Tem Magee and seconded by Council Member Melendez to adopt City Council Resolution No. 2011-023 authorizing the issuance of bonds and delivery by the Redevelopment Agency of Subordinate Tax Allocation Bonds (Project Area No. II) Series 2011 and Subordinate Tax Allocation Bonds (Project Area No. III) Series 2011 and taking of certain other actions related thereto. The motion carried unanimously. The City Council recessed and convened to the Redevelopment Agency meeting at 8:02 p.m. The City Council reconvened at 8:05 p.m. Page 17 of 19 Regular City Council Meeting April 12, 2011 Page 8 of 9 PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES There were none. CITY MANAGER COMMENTS City Manager Brady commented on the following: • Wednesday, April 13th is Java Jive with Council Member Melendez from 9:00 a.m. to 10:30 a.m. at the Flour Fusion Gourmet Bakery on Main Street. • Friday through Sunday, April 15th - April 17th is Frontier Days from 4:00 p.m. to 11:00 p.m. located at the Alberhill Ranch Park. Cost is $7.95. • Friday through Saturday, April 15th & 16th, Elsinore Woman's Club Annual Art Show located at the Elsinore Woman's Club. . • Saturday, April 16th is the Unity in the Community 5K and 10K Run-Walk from 7:30 a.m. to 11:00 a.m. at the Diamond Stadium at the Levee. • Saturday, April 16th is the Spring Fling Event from 9:00 a.m. to 2:00 p.m. at the Lake Elsinore Marketplace. • Saturday, April 23`d, Children's Fair & Egg Hunt from 10:00 a.m. to 1:00 p.m. at McVicker Canyon Park. • Tuesday, May 3`d, Residents 1St with Mayor Amy Bhutta from 3:00 p.m. to 4:30 p.m. at The Links at Summerly. CITY ATTORNEY COMMENTS There were none. COMMITTEE REPORTS There were none. CITY COUNCIL COMMENTS Council Member Melendez commented on the following: • She congratulated Jeanie Corral who was named "Woman of the Year". • She congratulated Ms. Katie Pape who was crowned "Miss Lake Elsinore". • She pointed out that this year there would be a special Easter-Egg hunt for the children with special needs which would take place at 10:30 a.m. at McVicker Canyon Park. • She would be available on Wednesday from 9:00 to 10:30 a.m. at the Flour Fusion Bakery to speak to those who have concerns. • She spoke of Poppy Week which is held in May, as well as the Women's Auxiliary which is looking for volunteers to help make the poppies. Page 18 of 19 Regular City Council Meeting April 12, 2011 Page 9 of 9 Mayor Pro-Tem Magee commented on the following: • He recognized Mr. & Mrs. Gonzales for celebrating their 50th wedding anniversary. Council Member Tisdale commented on the following: • He thanked city staff for their hard work. Mayor Bhutta commented on the following: • She congratulated Mr. & Mrs. Gonzales on the wedding anniversary. • She congratulated Ms. Jeanie Corral on being named "Woman of the Year". • She congratulated Ms. Katie Pape on being crowned "Miss Lake Elsinore". • She reminded the public of Frontier Days at the Alberhill Ranch Park. • She wished everyone a Happy Easter and reminded everyone to take a visit to the City's lake. ADJOURNMENT The Lake Elsinore City Council adjourned the meeting at 9:33 p.m. to a regular meeting to be held on Tuesday, April 26, 2011, at 7:00 p.m. in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. Amy Bhutta, Mayor City of Lake Elsinore ATTEST: Virginia J. Bloom, City Clerk City of Lake Elsinore Page 19 of 19