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HomeMy WebLinkAbout03-22-2011 City Council MinutesMINUTES REGULAR CITY COUNCIL MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MARCH 22, 2011 CALL TO ORDER Mayor Bhutta called the City Council Meeting to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Bhutta Mayor Pro Tern Magee Council Member Hickman Council Member Melendez Council Member Tisdale ABSENT: None Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Information Technology Supervisor Soto, Director of Lake and Aquatics Kilroy, Police Lieutenant Anne, Fire Chief Lawson, City Clerk Bloom and Office Specialist Porche. CITY COUNCIL CLOSED SESSION (1a) Public Employee Performance Evaluation (Gov't Code § 54957 (b)): City Attorney (1 b) Conference with Legal Counsel-Existing Litigation (Subdivision (a) of Gov't Code § 54956.9) In Re the Darwin Rogers Booster Trust Dated 7/27/2005 (Riverside Superior Court Case No. RIP 095857) (1c) Conference with Legal Counsel-Anticipate Litigation Significant exposure to litigation pursuant to subdivision (b) of Gov't Code § 54956.9: 2 potential cases PLEDGE OF ALLEGIANCE Harvey Ryan, resident of Lake Elsinore led the Pledge of Allegiance. Regular City Council Meeting March 22, 2011 Page 2 of 10 CLOSED SESSION REPORT City Attorney Leibold announced items 1a through 1c were discussed during Closed Session and there was no reportable action as to those items. PRESENTATIONS/CEREMONIALS • Certificate of Appreciation to the Church of Jesus Christ of Latter-day Saints for the Riverwalk Fence Painting Project • Certificate of Recognition to the Elsinore High School Basketball Team Champions • Certificate of Recognition to Dr. Jon Hurst, California Principal of the Year • "Fill the Boot" MDA Presentation • 91 Freeway Presentation Mayor Bhutta presented a Certificate of Appreciation to the Church of Jesus Christ of Latter-day Saints for the painting of the fence along the Riverwalk. Mayor Bhutta also presented a Certificate of Recognition to the Elsinore High School's Basketball Team for winning the 2010-2011 City of Lake Elsinore Championship and Council Member Hickman also presented a trophy to the team for their accomplishment. Fire Chief Lawson spoke regarding the Muscular Dystrophy Association annual event "Fill the Boot". The event is scheduled to take place on April 22nd and 23rd Mayor Pro Tern Magee provided a presentation on the update of the Riverside County Transportation Commission's (RCTC) effort to improve the 91 Freeway. He stated RCTC is proposing to construct three new lanes in each direction from Interstate 15 to the Orange County line. He advised the estimated cost is 1.3 billion which is funded by Measure "A" and stated they would be asking Congress for their support for $446 million in a transportation infrastructure loan. This project has the potential to bring 20 thousand jobs to the County. He offered that with the approval of the loan, construction would begin next year with expected completion in 2016. He urged the public to write to Congressman Issa and express support. PUBLIC COMMENTS - NON-AGENDIZED ITEMS -1 MINUTE City Clerk Bloom read into the record a letter received from Phil Mendoza, resident of Lake Elsinore who wrote in favor of extending the City Manager's contract. Donna Franson, resident spoke of the Citizen's Committee's next meeting at 7:00 p.m. on Thursday, March 24th at the Tuscany Hill Recreation Center. Jeanie Corral thanked City Manager Brady for the support of the Unity in the Community event and commended his work as City Manager. Regular City Council Meeting March 22, 2011 Page 3 of 10 Peter Dawson spoke of the water issues and advised the public to be prepared of any potential danger as the swim season approaches. Allen Baldwin, James Riley, Donna and Tom Franson, Chris Hyland, Genie Kelly, Ruth Akins, Carl Johnson, Kimberly and Harvey Ryan, and Wade Hall all spoke in favor of City Manager Brady's contract extension. Connie Soto spoke in opposition of the City Attorney's contract and advised the Council that she is currently circulating a petition to go out for bid for City Attorney services. Lorena Bennett and Bridgett Green spoke in support of the petition being circulated by Connie Soto. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the following minutes: a) Joint Study Session of February 22, 2011 b) Regular City Council Meeting February 22, 2011 (3) Warrant List Dated March 15, 2011 Recommendation: Authorize payment of Warrant List dated March 15, 2011. (4) Investment Report for February 2011 Recommendation: It is recommended the City Council receive and file. (5) Project Notice of Completion Final Change Order Historic Downtown Riverwalk Project No. 4329 Recommendation: It is recommended that the City Council: a) Approve Change Order No. 1 in the amount of $137,878.31 for the extension of the walkway from Heald Avenue to the Lake. b) Authorize the City Manager to execute the contract change order No. 1. C) File the Notice of Completion with the County Recorder. Regular City Council Meeting March 22, 2011 Page 4 of 10 d) Release all retention monies 35 days after the filing of the Notice of Completion. (6) License Agreement to Place Banners on Edison Street Lights Recommendation: It is recommended that the City Council direct the City Manager to execute a License Agreement with Southern California Edison for use of their street light poles for the purpose of mounting decorative banners and regulatory signs. (7) Amendment to Professional Services Agreement for Assessment Engineering and Special Tax Consulting - Francisco and Associates Inc Recommendation: It is recommended the City Council (A) Approve the amendment to the existing agreement between the City and Francisco & Associates, Inc., making the amendment effective April 1, 2011; and (B) Terminate the existing professional services agreement(s) between the City and NBS effective April 30, 2011. (8) Authorization for the City Manager to Enter Into a Contract with Urban Crossroads to Complete Traffic Planning and Analysis Services for the City of Lake Elsinore General Plan Update Revised Traffic Study Recommendation: It is recommended the City Council authorize the City Manager to enter into a contract with Urban Crossroads for an amount not to exceed $27,700.00 and for a completion date not to exceed 40 working days from the date of authorization. (9) Waive Further Reading and Adopt Ordinance No. 2011-1289 by Title Only - ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE AUTHORIZING THE LEVY OF A SERVICES SPECIAL TAX AND A SPECIAL TAX within the Citv of Lake Elsinore Communitv Facilities District No. 2006-1 (Summerly) Recommendation: Waive further reading and adopt Ordinance No. 2011-1289 by title only - ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE AUTHORIZING THE LEVY OF A SERVICES SPECIAL TAX AND A SPECIAL TAX by a roll-call vote. It was moved by Council Member Hickman and seconded by Council Member Tisdale to approve Consent Calendar Item 2 through 8. The motion carried unanimously. Regular City Council Meeting March 22, 2011 Page 5 of 10 It was moved by Council Member Hickman and seconded by Council Member Tisdale to waive further reading and adopt Ordinance No. 2011-1289 by title only - ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE AUTHORIZING THE LEVY OF A SERVICES SPECIAL TAX AND A SPECIAL TAX by a roll call vote. Ayes: Council Members Hickman, Melendez, Tisdale, Mayor Pro Tem Magee and Mayor Bhutta; Noes: None PUBLIC HEARING(S) (10) Residential Design Review No 2011-01, For the "Northstar" Project Within the Neighborhood No 4 of the Summerly Lake Elsinore Development of the East Lake Specific Plan Amendment No. 6. Recommendation: It is recommended that the City Council adopt Resolution No. 2011-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING FINDINGS THAT THE PROJECT IS CONSISTENT WITH THE MULTIPLE SPECIES HABITAT CONSERVATION PLAN (MSHCP); and Adopt Resolution No. 2011-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING RESIDENTIAL DESIGN REVIEW NO. 2011-01 based on the Findings, Exhibits, and proposed Conditions of Approval. Mayor Bhutta opened the Public Hearing at 8:15 p.m Planning Consultant Coury reviewed the item with the City Council. He advised that Richmond Homes has agreed to have a drought tolerant front yard landscaping as an option. Mayor Pro Tern Magee thanked Richmond American and McMillin for their significant investment in the community. Mayor Bhutta closed the Public Hearing at 8:29 p.m. Council Member Melendez asked for clarification on the size of homes. Representative for Richmond American Homes stated that the current market calls for smaller homes. Council Member Melendez asked if the buyers are made aware of the motocross and nearby airport. Richmond American representative confirmed yes. It was moved by Council Member Melendez and seconded by Mayor Pro Tem Magee to approve Resolution No. 2011-018, adopting findings that the project is consistent with the Multiple Species Habitat Conservation Plan. The motion carried unanimously. Regular City Council Meeting March 22, 2011 Page 6 of 10 It was moved by Mayor Pro Tern Magee and seconded by Council Member Tisdale to approve Resolution No. 2011-019, approving Residential Design Review No. 2011-01 based on the Findings, Exhibits, and proposed Conditions of Approval. The motion carried unanimously. APPEAL(S) No appeals scheduled BUSINESS ITEM(S) (11) Boat Launch Facility Improvements Haul Route Application Recommendation: It is recommended that the City Council approve the request for the Lake and Aquatic Resources Department Haul Route including the hours of operation. Director of Public Work Seumalo reviewed the project with Council. Council Member Melendez asked about the haul route. Director Seumalo stated it is preferred to have a left turn onto Riverside Drive, however due to the volume of traffic it is extremely difficult and not safe. Council Member Melendez asked if $50 thousand is sufficient for liability coverage. Director Seumalo stated the contractor is liable up to $2 million for any damages to the operation. Council Member Melendez noted that school would be out in June and asked if there would be a way to shorten the number of hauling days and extend the hours of operation. Director Seumalo stated that this could be taken into consideration. Council Member Hickman asked how deep of a hole would be dug. Director Seumalo stated it would be in the range of 30 feet. Council Member Hickman suggested having the hole put to use. Director Seumalo advised that he would coordinate with the Lake & Aquatics Director. Mayor Bhutta asked the size of the trucks. Director Seumalo replied each truck would have the capacity of hauling 15 cubic yards. Mayor Bhutta noted that the streets are narrow and asked if the trucks would have any impact to the cars coming down the road at the same time. Director Seumalo stated that staff's analysis indicated that cars and trucks should be able to pass each other safely. In addition, there would be flagman to monitor the situation. Mayor Bhutta asked the Director to comment on the potential of any spillage and the timeframe to have it cleaned up. Director Seumalo stated that it would be discussed with the contractor at the pre-construction meeting. It was moved by Council Member Hickman and seconded by Mayor Pro Tem Magee to approve the request for the Lake and Aquatic Resources Department Haul Route including the hours of operation. The motion carried unanimously. Regular City Council Meeting March 22, 2011 Page 7 of 10 (12) Consideration of the City's Use of Social Media Recommendation: It is recommended the City Council provide direction to City Staff on the implementation of Social Media tools. Information Technology (IT) Supervisor Soto provided an overview of social media, how it is used, and with proper training how the City could benefit. Council Member Tisdale asked if staff has had the opportunity to look at how other cities use the social media such as Facebook. Supervisor Soto stated, on the League of Cities website only 25% use Twitter and Facebook. Council Member Melendez asked how difficult would it be to send out information on Facebook without accepting comments. Supervisor Soto stated that the City currently has a Twitter account to test the social networking and would take minimal time to connect. Council Member Hickman asked for the difference between Facebook and the City's website. Supervisor Soto indicated that the information is posted on the City's website and takes the public some effort to locate the information, whereas with Twitter the information would be posted and the public would automatically receive the information on their cell phone and allows the public to comment on the information. Council Member Hickman asked how the City could eliminate any negative comments from being posted. Supervisor Soto stated there is a way to delete any content that does not pertain to the topic. He stated as long as there is a social media policy established, staff can remove negative content and have it saved and log it for a future records request. Mayor Pro Tem Magee suggested taking a slow approach, adopting a policy and identifying a budget for the costs. Council Member Melendez suggested having staff create a Facebook page for informational purposes and not allow comments. It was moved by Mayor Pro Tern Magee and seconded by Council Member Tisdale to have staff create a policy and budget, and have it brought back to Council for further discussion. The motion carried unanimously. (13) Relocation of Tank House to Lake Elsinore Valley Chamber of Commerce Site Recommendation: It is recommended the City Council approve the relocation of the Tank House to the Chamber of Commerce site and waive all City fees. City Manager Brady provided an overview of the project. Ruth Atkins and Joyce Hodenadl spoke in favor of this project. Regular City Council Meeting March 22, 2011 Page 8 of 10 It was moved by Council Member Melendez and seconded by Mayor Pro Tern Magee to approve the relocation of the Tank House to the Chamber of Commerce site and waive all City Fees. The motion carried unanimously. (14) Adoption of Revised City Council Policy No 200-7 (City Treasurer Duties) and Proposed Policy No. 300-1 (Budget and Audit Committee) Recommendation: It is recommended the City Council adopt Resolution No. 2011-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE ADOPTING REVISED CITY COUNCIL POLICY NO. 200-7 (CITY TREASURER DUTIES) AND CITY COUNCIL POLICY NO. 300-1 (BUDGET AND AUDIT COMMITTEE). City Treasure Baldwin provided an overview of the policy to Council. Mayor Pro Tern Magee thanked City Treasurer Baldwin, Administrative Director Riley and City Attorney Leibold for the time and research on the matter. Mayor Bhutta thanked all that was involved with preparing this policy as this was overdue and will serve the City well for many years. It was moved by Mayor Pro Tem Magee and seconded by Council Member Hickman to approve City Council Resolution No. 2011-020, adopting revised City Council Policy No. 200-7 (City Treasurer Duties) and City Council Policy No. 300-1 (Budget an Audit Committee). The motion carried unanimously. The City Council recessed and convened to the Redevelopment Agency at 9:04 p.m. The City Council reconvened at 9:20 p.m. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES Connie Soto spoke of her efforts to obtain signatures for a petition which would require an open bid for legal counsel services for the City. She also spoke of the City Attorney's negligence on submitting her invoices timely and the City Manager Brady's renewed contract. CITY MANAGER COMMENTS City Manager Brady commented on the following: • Thursday, March 24th, Business Networking Mixer hosted by Costco from 5:30 p.m. to 7:30 p.m. at Costco in Lake Elsinore. Cost: $5 Members; $10 Non- Members. • Saturday, Mach 26th, Rock the Ramp at McVicker Skate Park Anniversary Party from 12:00 noon to 7:00 p.m. Cost: Free Regular City Council Meeting March 22, 2011 Page 9 of 10 • Saturday, March 26th, Storm Baseball: The Return of the Sip N' Swing from 5:00 p.m. to 9:00 p.m. Cost: Free • Saturday, March 26t" and 27t", Thunder in the Channel III, from 7:00 a.m. to 7:00 p.m. at the Lake Elsinore Inlet Channel. • Thursday, March 31St, Residents 1St with Mayor Amy Bhutta from 3:00 p.m. to 4:30 p.m. Cost: Free • Friday, April 1St is the Grand Re-Opening of Tulips Trophies and Treasures at 5:30 p.m. at 133 N. Main Street. CITY ATTORNEY COMMENTS • She thanked those who voiced their support for City Staff. She stated that she would be available to answer questions the next Citizen's Committee meeting at Tuscany Hills Recreation Center on Thursday, March 24th at 7:00 p.m. COMMITTEE REPORTS There were none. CITY COUNCIL COMMENTS Mayor Pro-Tem Magee commented on the following: • In closing this evening, I want to ask for your support for the Dykstra family. Ian Dykstra is a Temescal Canyon High School graduate and member of that school's wrestling team. He is currently a Junior at Cal Poly of Pomona working towards his degree in Sociology. On Sunday morning, Ian was struck and severely injured by a motorist as he was crossing the street. I ask for your thoughts and prayers for Ian and his family as they deal with this traumatic event. Thank you and good evening. Council Member Tisdale commented on the following: • He requested the public to remember the military, and to remember the Japanese who are struggling during the worst series of disasters to impact one Country. He reminded the public the importance of preparing for a disaster and if you do not have a disaster plan, you can go to www.ready.aov that can help you prepare. • He thanked everyone for speaking at the meeting as government should remain transparent. Council Member Hickman commented on the following: • He thanked Bill Williams with the Water Department (EVMWD) for replacing seven meters on Main Street. Regular City Council Meeting March 22, 2011 Page 10 of 10 • He requested the Public Works Department to replace the bricks missing in the middle of the street in front of City Hall. City Manager Brady advised Council that staff is currently working on having the bricks replaced along Main Street. Mayor Bhutta commented on the following • She advised the public that Spring Street should be opened soon. • She thanked everyone who attended the EDC Luncheon held at the Diamond Club. • She thanked City Staff for their assistance with the preparation for the Arbor Day celebration at Rosetta Canyon Park. • She commented on the recent negative comments made in comparison to the City of Bell. She stated that the City of Bell is a Charter City and the City of Lake Elsinore is a General Law City. She stated that four out of the five Bell Council Members were making a six figure salary, however that is not the case for Lake Elsinore. ADJOURNMENT The Lake Elsinore City Council adjourned the meeting at 9:33 p.m. to a regular meeting to be held on Tuesday, April 12, 2011, at 7:00 p.m. in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. C- Amy Bhutta, Mayor City of Lake Elsinore s Virginia A_Bloo MC , City Clerk of Lae Isinore