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Home My WebLink About03-22-2011 SSMINUTES JOINT CITY COUNCIL /REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MARCH 22, 2011 .............................................................................. ............................... CALL TO ORDER Mayor Bhutta called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: Mayor Bhutta Mayor Pro Tern Magee Council Member Hickman (arrived at 4:02 p.m.) Council Member Melendez Council Member Tisdale /_\ 19:40k�kj 7T Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director /City Engineer Seumalo, Information Technology Supervisor Soto, Director of Lake and Aquatics Kilroy, Police Lieutenant Anne, City Clerk Bloom and Office Specialist Porche. CITY COUNCIL CLOSED SESSION (1a) Public Employee Performance Evaluation (Gov't Code §154957 (b)): City Attorney (1 b) Conference with Legal Counsel— Existing Litigation (Subdivision (a) of Gov't Code § 54956.9) In Re the Darwin Rogers Booster Trust Dated 7/27/2005 (Riverside Superior Court Case No. RIP 095857) (1 c) Conference with Legal Counsel— Anticipate Litigation Significant exposure to litigation pursuant to subdivision (b) of Gov't Code § 54956.9: 2 potential cases Joint City Council /RDA Study Session March 22, 2011 Page 2 of 9 PRESENTATIONS / CEREMONIALS • Certificate of Appreciation to the Church of Jesus Christ of Latter -day Saints for the Riverwalk Fence Painting Project • Certificate of Recognition to the Elsinore High School Basketball Team Champions • Certificate of Recognition to Dr. Jon Hurst, California Principal of the Year • "Fill the Boot" MDA Presentation • 91 Freeway Presentation PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 1 MINUTE There were none. PUBLIC COMMENTS — AGENDIZED ITEMS — 3 MINUTES There were none. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the following minutes: a) Joint Study Session of February 22, 2011 b) Regular City Council Meeting February 22, 2011 (3) Warrant List Dated March 15, 2011 Recommendation: Authorize payment of Warrant List dated March 15, 2011. Council Member Hickman asked about the following warrants and staff provided the following responses: • Warrant No. 105588 to Riverside County Sheriff in the amount of $1,208,836.79 was for two months of payments made from the Sheriff's fund. • Warrants Nos. 95159 through 95162 to the Riverside County Sheriff Court Services in the amounts of $1,200.00 was services conducted by the Sheriff's Department which is refunded back to the City. • Warrant No. 10942 to Bank of America in the amount of $269.90 was for polish used by the Fire Department. Director of Administrative Services Joint City Council /RDA Study Session March 22, 2011 Page 3 of 9 Riley stated that he would need to speak with Chief Lawson for an explanation. Warrant No. 105522 to Downs Commercial Fueling, Inc in the amount of $1,871.55 is for the monthly fuel charges to city -owned vehicles and LEMSAR (Lake Elsinore Marine Safety and Rescue). Warrant No. 105540 to Golden Gate Media Group in the amount of $2,295.0 was for the maps. Warrant No. 105575 to Periscope Holdings, Inc in the amount of $774.95 is for the yearly licensing. Council Member Tisdale pointed out that many checks are being sent to the same organization and asked why the City could not just send one check. Director Riley replied that each check was for a specific project/file. Mayor Bhutta asked if the City had completed refunding the organizations that are either closed or inactive. Director Riley answered that he believes that all refunds have been issued. Mayor Bhutta asked for the status of replacing the monuments. Director of Public Works Seumalo stated that it is an on -going project that is completed one area at a time. Mayor Bhutta asked how many were left to repair. Director Seumalo stated that there are approximately 13 remaining. Mayor Bhutta asked if the City gets reimbursed for the repairs to the School District. Director of Lake and Aquatics Kilroy stated that the City is responsible for paying their portion of the funds. (4) Investment Report for February 2011 Recommendation: It is recommended the City Council receive and file. (5) Project Notice of Completion, Final Change Order Historic Downtown Riverwalk • Proiect No. 4329 Recommendation: It is recommended that the City Council: a) Approve Change Order No. 1 in the amount of $137,878.31 for the extension of the walkway from Heald Avenue to the Lake. b) Authorize the City Manager to execute the contract change order No. 1. c) File the Notice of Completion with the County Recorder. d) Release all retention monies 35 days after the filing of the Notice of Completion. Council Member Melendez asked if the change order is over the budgeted amount. Director Seumalo stated that the fee is above the original bid amount; however not over the City's budgeted amount. Joint City Council /RDA Study Session March 22, 2011 Page 4 of 9 (6) License Agreement to Place Banners on Edison Street Lights Recommendation: It is recommended that the City Council direct the City Manager to execute a License Agreement with Southern California Edison for use of their street light poles for the purpose of mounting decorative banners and regulatory signs. Council Member Melendez asked which Homeowners Association is requesting this action. City Manager Brady stated that Tuscany Hills requested the banners, however it would be Citywide. (7) Amendment to Professional Services Agreement for Assessment Engineering and Special Tax Consulting — Francisco and Associates Inc. Recommendation: It is recommended the City Council (A) Approve the amendment to the existing agreement between the City and Francisco & Associates, Inc., making the amendment effective April 1, 2011; and (B) Terminate the existing professional services agreement(s) between the City and NBS effective April 30, 2011. (8) Authorization for the City Manager to Enter Into a Contract with Urban Crossroads to Complete Traffic Planning and Analysis Services for the City of Lake Elsinore General Plan Update Revised Traffic Study Recommendation: It is recommended the City Council authorize the City Manager to enter into a contract with Urban Crossroads for an amount not to exceed $27,700.00 and for a completion date not to exceed 40 working days from the date of authorization. Council Member Melendez asked if this would have any affect on the General Plan that is pending. City Manager Brady indicated that this project is part of the General Plan Update and this project needs to be completed first. Council Member Tisdale asked for clarification regarding the payment. Carlton Waters with Urban Crossroads stated that they would submit an invoice on a monthly basis. He stated the invoice would show what has been completed and the working tasks. Council Member Hickman asked if he is still working on the 2009 product. Mr. Waters stated they are working with the most current land use data that reflects the changes that have occurred. Mayor Bhutta spoke of the money remaining in the account for the General Plan Update and asked if there was sufficient amount left to complete the project. City Manager Brady stated that he hopes so. Mayor Bhutta asked if all of the data was ready to provide to the consultant. City Manager Brady confirmed. Joint City Council /RDA Study Session March 22, 2011 Page 5 of 9 (9) Waive Further Reading and Adopt Ordinance No. 2011 -1289 by Title Only — ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE AUTHORIZING THE LEVY OF A SERVICES SPECIAL TAX AND A SPECIAL TAX within the City of Lake Elsinore Community Facilities District No. 2006 -1 (Summerly) Recommendation: Waive further reading and adopt Ordinance No. 2011 -1289 by title only - ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE AUTHORIZING THE LEVY OF A SERVICES SPECIAL TAX AND A SPECIAL TAX by a roll -call vote. PUBLIC HEARING(S) (10) Residential Design Review No. 2011 -01 For the "Northstar" Proiect Within the Neighborhood No. 4 of the Summerly Lake Elsinore Development of the East Lake Specific Plan Amendment No. 6. Recommendation: It is recommended that the City Council adopt Resolution No. 2011 -018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING FINDINGS THAT THE PROJECT IS CONSISTENT WITH THE MULTIPLE SPECIES HABITAT CONSERVATION PLAN (MSHCP); and Adopt Resolution No. 2011 -019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING RESIDENTIAL DESIGN REVIEW NO. 2011 -01 based on the Findings, Exhibits, and proposed Conditions of Approval. Mayor Pro Tern Magee commented on the investment made by Richmond American Homes within the community, and believes that this is going to be a positive addition to the community. Council Member Melendez asked for clarification on the front yard fencing. Planning Consultant Coury answered conditions state that a homeowner cannot have a fence in their front yard that exceeds three feet in height. He stated that this does not include the side fencing that separates the front yard to the backyard. Council Member Hickman inquired about the cutbacks on water and requested clarification on what could be implemented to help reduce the use of water. Planning Consultant Coury indicated that the Planning Commission discussed having a more drought tolerant front yard landscape, which is consistent with the City's Water Conversation Plan. Mayor Bhutta asked the applicant if the drought tolerant front yard landscaping would be an option. Sandra Harris with Richmond American Homes stated that they are still Joint City Council /RDA Study Session March 22, 2011 Page 6 of 9 considering having the drought tolerant front yard landscaping as an option for new home buyers. APPEAL(S) No appeals scheduled. BUSINESS ITEM(S) (11) Boat Launch Facility Improvements Haul Route Application Recommendation: It is recommended that the City Council approve the request for the Lake and Aquatic Resources Department Haul Route including the hours of operation. Mayor Pro Tern Magee requested staff to coordinate with the Storm Stadium and School District to avoid unnecessary congestion during special events. Mayor Bhutta requested an additional condition that addressed any delays which may occur. Director Seumalo stated that there would be an inspector onsite at all times. (12) Consideration of the City's Use of Social Media Recommendation: It is recommended the City Council provide direction to City Staff on the implementation of Social Media tools. Council Member Hickman asked if this would have any negative impacts and would it be necessary to have someone monitor the incoming messages. Informational Technology Supervisor Soto stated that the City implements any necessary provisions that would eliminate legal issues. He stated the IT Department will monitor all content received but does not intend on hiring additional personnel. Council Member Melendez asked Supervisor Soto to address the policies that the City would be implementing. Supervisor Soto stated that he has reviewed other cities policies and he would select certain policies that would compliment the City. (13) Relocation of Tank House to Lake Elsinore Valley Chamber of Commerce Site Recommendation: It is recommended the City Council approve the relocation of the Tank House to the Chamber of Commerce site and waive all City fees. (14) Adoption of Revised City Council Policy No. 200 -7 (City Treasurer Duties) and Proposed Policy No. 300 -1 (Budget and Audit Committee) Joint City Council /RDA Study Session March 22, 2011 Page 7 of 9 Recommendation: It is recommended the City Council adopt Resolution No. 2011 -020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE ADOPTING REVISED CITY COUNCIL POLICY NO. 200 -7 (CITY TREASURER DUTIES) AND CITY COUNCIL POLICY NO. 300 -1 (BUDGET AND AUDIT COMMITTEE). Council Member Melendez thanked City Treasure Baldwin for preparing the revision of the policy. The City Council recessed and convened to the Redevelopment Agency at 4:36 p.m. REDEVELOPMENT AGENCY Chairwoman Melendez called the meeting to order at 4:36 p.m. ROLL CALL PRESENT: Chairwoman Melendez Vice -Chair Tisdale Member Bhutta Member Magee Member Hickman ABSENT: None Also present: Executive Manager Brady, Agency Counsel Leibold, Director of Administrative Services Riley, Public Works Director /City Engineer Seumalo, Building & Safety /Code Enforcement Manager Chipman, Director of Lake and Aquatics Kilroy, Police Lieutenant Anne, Agency Secretary Bloom and Office Specialist Porche. CLOSED SESSION Agency Counsel Leibold announced the Agency Board would recess to Closed Session at 5:00 p.m. to discuss the following items: (1) Conference With Legal Counsel — Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case CONSENT CALENDAR (2) Approval of Minutes Joint City Council /RDA Study Session March 22, 2011 Page 8 of 9 Recommendation: It is recommended the Redevelopment Agency approve the following minutes: a) Joint Study Session Meeting of February 22, 2011 b) Regular Redevelopment Agency Meeting of February 22, 2011 (3) Warrant Lists Dated March 15 2011 Recommendation: Authorize payment of Warrant Lists dated March 15, 2011. (4) Investment Report for February 2011 Recommendation: It is recommended that the Redevelopment Agency receive and file PUBLIC HEARING(S) No public hearings scheduled. BUSINESS ITEM(S) (5) Affordable Housing Proposals (AMCAL and Central Valley Coalition for Affordable Housing) Recommendation: It is recommended that the Redevelopment Agency direct staff to enter into a contract with Keyser Marston and Associates (KMA) to conduct a financial analysis for either one or both of the proposals listed. Alternatively, the Agency Board could elect not to conduct such analysis of either project at this time. The City Council reconvened at 4:37 p.m. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council would adjourn to Closed Session at 5:00 p.m to discuss Closed Session Items 1a through 1c as listed on the agenda. Joint City Council /RDA Study Session March 22, 2011 Page 9 of 9 ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 4:40 p.m. to closed session at 5:00 p.m. and the Regular meeting at 7:00 p.m. A y- Bhutta Mayor City of Lake Elsinore AT EST: I _. irgini loom, ity C City of L Elsi o e