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Home My WebLink AboutCity Council Item No. 04CITY OF /ham. LADE C LSIlYO1ZE ` DREAM EXTREME. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: APRIL 12, 2011 SUBJECT: NOTICE OF COMPLETION FINAL CHANGE ORDER LAKESHORE DRIVE STREET IMPROVEMENTS FROM VISCAYA STREET TO KANSAS STREET PROJECT NO. 4345 Background On April 14, 2009, City Council approved the contract award for professional services to Winzler & Kelly for the preparation of engineering plans and specifications for the Lakeshore Drive Street Improvements from Viscaya Street to Kansas Street. Based.on, the plans prepared by Winzler & Kelly, on September 22, 2009, City Council approved the transfer of $530,000 from the FY2008/2009 Pavement Management Program to fund the project construction, contingency, inspection, survey and geotechnical services. Staff published the project for bid and of the nine (9) bids received, City Council awarded the construction contract to the lowest bidder, Elite Bobcat Services, Inc. Discussion Elite Bobcat Services, Inc. completed the contract and change order work on March 31, 2011 in conformance with the approved plans and specifications. The asphalt cap was placed the day before the storm sequence in late December. Due to the intensity and duration of this storm the asphalt concrete cap experienced raveling and stripping of the fine aggregates. Due to this damage, the City rejected the asphalt concrete cap and requested the contractor to contact Asphalt Pavement and Recycling Technologies, Inc. (APART) to determine the exact cause of this failure and to recommend corrective measures that would assure the long term viability of the pavement. APART recommendation was to remove 2-1/2 inches of the failed asphalt areas and slurry seal the project limits to replace the fines that were stripped away and to provide a neat uniform clean appearance. The completion of slurry seal was delayed due to the temperature requirements of when placing slurry seal. AGENDA ITEM NO. 4 Page 1 of 8 Notice of Completion April 12, 2011 Page 2 Fiscal Impact The Lakeshore Drive Street Improvements from Viscaya Street to Kansas Street was funded by the following accounts: Measure "A $546,406.00 Prop 42 $166,200.00 Prop 1 B $ 80.000.00 Total Project Budget $792,606.00 Final Project Costs: Design Engineering/Design Management $ 74,841.00 EBS Inc $ 582,916.50 Contract Change Orders $ 31,219.07 KDM Meridian Survey $ 18,745.00 City & County Soil Engineering and Testing Corp $ 12,126.25 Inspection and Contract Administration $ 61,395.00 Total 781,242.82 Recommendations 1. Approve Change Order No. 1 and Change Order No. 2 (Final) in the total amount of $31,219.07 2. Authorize the City Manager to execute contract Change Order No.1 3. Accept the improvements into the City maintained system 4. File the Notice of Completion with the County Recorder 5. Release all retention monies 35 days after the filing of the Notice of Completion Prepared by: Peter Ramey 6?4-1 Project Engineer Ken Seumalo ?K Director of Publii"s Approved by: Robert A. Brady City Manager Attachments: Vicinity Map Change Order Not, Change Order No. 2 (Final) Notice of completion Page 2 of 8 < ~7 //may Xi PROJECT AREA \ r' ti 1 - >1 I y ~y ~~vr~~y ~ 0 66 330 X660 Feel CITY OF .ice LADE 'LSI OKE LAKESHORE DRIVE OVERLAY . ~ DREAM EXTREME PROJECT ID NUMBER: STR-0031 Prepared By: City Of Lake Elsinore PROJECT NUMBER: 4345 Lake Elsinore GIS 130 S. Main St. Lake Elsinore, CA 92530 (951) 674-3124 v .lake-elsinore.org Data Sources: Riverside County GIS City of Lake Elsinore GIS Stateplane Nad83 Page 3 of 8 CITY OF LAKE ELSINORE 130 S. MAIN STREET LAKE ELSINORE, CA 92530 (951) 674-3124 PROJECT CHANGE ORDER CHANGE ORDER # 1 DATE: April 1, 2011 THIS CHANGE ORDER IS APPLICABLE TO: CITY PROJECT # 4345 PROJECT TITLE: Lakeshore Drive Street Improvements From Viscaya Street to Kansas Street Authorized by: Ken Seumalo Director Public Works CONTRACT AWARDED TO: Elite Bobcat Services, Inc. DATE AWARDED: August 24, 2010 SCHEDULED COMPLETION DATE: March 31, 2011 TOTAL AMOUNT OF CONTRACT PRIOR TO THIS CHANGE ORDER $582,916.50 CONTRACTOR IS AUTHORIZED TO MAKE THE FOLLOWING CHANGES: The bid quantities are adjusted to actual quantities as follows: QUANTITIES INCREASED BID BID AS-BUILT ADJUSTED UNIT ITEM No. DESCRIPTION QUANTITY QUANTITY QUANTITY PRICE EXTENSION 7 Roadway Excavation 3,400.00 3,578.00 178.00 26.00 $4,628.00 8 8" Commercial Driveway 750.00 1,142.00 392.00 5.25 $2,058.00 9 Type 6 Curb and gutter 140.00 467.50 327.50 23.50 $7,696.25 10 4" PCC Sidewalk STD DWG 214-A 1,556.00 2,575.00 1,019.00 3.00 $3,057.00 12 Cross Gutter and Sprandal 396.00 1,518.00 1,122.00 6.00 $6,732.00 14 Subgrade Reinforcing Grid 800.00 1,083.00 283.00 3.40 $962.20 17 AC Paving 3,350.00 3,479.66 129.66 64.00 $8,298.24 21 Install Survey Monument Wells 6.00 8.00 2.00 550.00 $1,100.00 23 Adjust Water Valves to Grade 15.00 19.00 4.00 250.00 $1,000.00 QUANTITIES DECREASE D BID BID AS-BUILT ADJUSTED UNIT ITEM No. DESCRIPTION QUANTITY QUANTITY QUANTITY PRICE EXTENSION 13 Variable Depth Cold Plane 20,500.00 20,000.00 -500.00 0.35 -$175.00 15 Class If Aggregate Base 4,500.00 3,583.76 -916.24 13.00 -$11,911.12 16 Pavement Reinforcing Fabric 7,000.00 6,500.00 -500.00 1.30 -$650.00 18 AC Drainage Swell 2,000.00 1,000.00 -1,000.00 5.50 -$5,500.00 19 6" Asphalt Dike STD DWG 207 600.00 400.00 -200.00 8.00 -$1,600.00 22 Adjust Manhole to Grade 20.00 15.00 -5.00 1,000.00 -$5,000.00 I V IAL $10,695.57 THE AMOUNT OF THE CONTRACT WILL BE (INCREASED) BY THE SUM OF $10,695.57 Page 4 of 8 Change Order No. 1 THE CONTRACT PERIOD WILL BE INCREASED DAYS REVISED COMPLETION DATE Review by: Initials Project Engineer: Director Public Works: City Manager: 0 Days March 31, 2011 CONTRACT TOTAL $593,612.07 (Incl. this Change Order) Date Approved by: Date Contractor Page 5 of 8 CITY OF LAKE ELSINORE 130 S. MAIN STREET LAKE ELSINORE, CA 92530 (951) 674-3124 PROJECT CHANGE ORDER CHANGE ORDER # 2 DATE: April 1, 2011 THIS CHANGE ORDER IS APPLICABLE TO: CITY PROJECT # 4345 PROJECT TITLE: Lakeshore Drive Street Improvements From Viscaya Streeet to Kansas Street Authorized by: Ken Seumalo Director Public Works CONTRACT AWARED TO: Elite Bobcat Services, Inc. DATE AWARED: August 24, 2010 SCHEDULED COMPLETION DATE: March 31. 2011 TOTAL AMOUNT OF CONTRACT PRIOR TO THIS CHANGE ORDER $593,612.07 CONTRACTOR IS AUTHORIZED TO MAKE THE FOLLOWING CHANGES: The bid quantities are adjusted to actual quantities as follows: QUANTITIES INCREASED ITEM QUANTITY UNIT PRICE EXTENSION Add additional CMS Bored 1 L.S. $1,661.00 $1,661.00 Reimburse Contractor for Caltrans Permit 1 L.S. $3,842.00 $3,842.00 Add Block Wall at Vicaya Street 1 L.S. $7,050.00 $7,050.00 Over Excavation Bad Subgrade 1 L.S. $2,916.00 $2,916.00 Relocate Signs at Catch Basin 1 L.S. $464.00 $464.00 Install New Hand Hold Vault 1 L.S. $1,092.00 $1,092.00 Install T-Lock Grade Rings & Weld Joints 5 Each $1,100.00 $5,500.00 QUA NTITIES DECREASE D ITEM QUANTITY UNIT PRICE EXTENSION Back Charge Soil Technican Time 1 L.S. -$2,001.50 -$2,001.50 1 U I AL 4)LU,S23.5u THE AMOUNT OF THE CONTRACT WILL BE (INCREASED) BY THE SUM OF $20,523.50 Page 6 of 8 Change Order No. 2 THE CONTRACT PERIOD WILL CONTRACTTOTAL $614,135.57 BE INCREASED DAYS 0 Days (Incl. this Change Order) REVISED COMPLETION DATE March 31, 2011 Review by: Initials Date Approved by: Date Project Engineer: Director Public Works: City Manager: Contractor Page 7 of 8 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Name Virginia Bloom, City Clerk Street 130 South Main Street Address city 8' Lake Elsinore CA 92530 State Notice is hereby given that: S R U PAGE SIZE DA MISC LONG RFD COPY M 426 Y NCOR SMF NCHG CTY UNI NOTICE OF COMPLETION 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Lake Elsinore 3. The full address of the owner is 130 South Main Street 4. T9i nature of the inter s or e t ig of the owner is in fee. thm Citv owned F4oac~ ~tlpht-of -Way (if ancerthenfee, stoke In Fear-and lnsen.for exemge. Lurgwsarunder conbad of purchase: or'lesseel 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on 03/31/2011 . The work done was Street improvements on Lake Shore Drive 7. The name of the contractor, if any, for such work of improvement was EBS General Engineering. Inc. -1320 East 6th -Street. Suite 100 Corona. CA 92879 (If no oanb . nowaAOf bnprovMnentes awfiob. Insan Tone) (Dateotcont acg 8. The property on which said work of improvement was completed is in the city of Lake Elsinore , County of Riverside , State of California, and is described as follows: Street Improvement on Lakeshore Drive between Kansas Street and Viscaya Street City Project Number 4345 9. The street address of said property is Not Applicable (it no street address lees been offidally cerebral, insen'nona) Dated: V,..re of own., ofwttporsto officer of owrsj Mayor Ci" yln5 rat aprkegtisinore VERIFICATION 1, the undersigned, say: I am the Director of Public Works / City Engineer the declarant of the foregoing (TeraIdeat of- 'Manager of- 'A Partner ol; ')cone, of; ee.) notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on , 20 11 , at Lake Elsinore , California. (Date of signature) (Qty whehe algned) (Pars ,net signature of the IndNidual who Is swearing that the contents of the nonce of compi.tIo. are Page 8 of 8