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HomeMy WebLinkAbout02-22-2011 City Council MeetingMINUTES REGULAR CITY COUNCIL MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, FEBRUARY 22, 2011 CALL TO ORDER Mayor Bhutta called the City Council Meeting to order at 7:00 p.m. ROLL CALL PRESENT: MAYOR BHUTTA MAYOR PRO TEM MAGEE COUNCIL MEMBER MELENDEZ COUNCIL MEMBER TISDALE ABSENT: COUNCIL MEMBER HICKMAN Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Building & Safety/Code Enforcement Manager Chipman, Director of Lake and Aquatics Kilroy, Police Lieutenant Anne, Fire Chief Lawson, City Clerk Bloom and Office Specialist Porche. CITY COUNCIL CLOSED SESSION (1 a) Conference with Legal Counsel Existing Litigation (Subdivision (a) of Gov't Code § 54956.9) In Re the Darwin Rogers Booster Trust Dated 7/27/2005 (Riverside Superior Court Case No. RIP 095857) (1 b) Public Employee Performance Evaluation (Gov't Code 54957 (b)): City Manager (1c) Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Gov't Code § 54956.9: 2 potential cases City Attorney Leibold announced items 1a through 1c as listed on agenda were discussed during closed session. She stated Item 1b was pertaining to the City Manager's evaluation and Council has instructed her to prepare an amendment to the City Manager's contract extending the term for two years. She stated all other items had no reportable action. Regular City Council Meeting February 22, 2011 Page 2 of 8 PRESENTATIONS / CEREMONIALS • Assistance League • Certificate of Recognition to H.O.P.E. Volunteer Georgie Frey • Certificate of Recognition to the Lake Elsinore Lions Club Mayor Bhutta presented a Certificate of Recognition to Georgie Frey who has helped the HOPE organization for many years and continues at age 91. She also presented a Certificate of Recognition to Mr. & Mrs. Brande of the Lake Elsinore Lions Club, an organization that assists those in need with vision issues. Electra Demos Assistance League of Temecula Valley provided a presentation on what the Assistance League provides to the community. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE There were no comments. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the following minutes: a) Regular City Council Meeting - January 25, 2011 b) Joint Study Session City Council/Redevelopment Meetings - January 25, 2011 and February 8, 2011 (3) Warrant List Dated February 15, 2011 Recommendation: Authorize payment of Warrant List dated February 15, 2011. (4) Investment Report for January 2011 Recommendation: It is recommended the City Council receive and file. (5) Award of Professional Services Contract For the Design of The Temescal Canyon Bridge. Recommendation: It is recommended the City Council (1) Award the consultant contract to AEI CASC Consulting for an amount not-to-exceed $84,495 for the Conceptual Planning Study Phase; and (2) Authorize the City Manager to execute the contract with AEI CASC Consulting, Inc. in the amount of $84,495 for the Conceptual Planning Study Phase. Regular City Council Meeting February 22, 2011 Page 3 of 8 (6) Resolution regarding County Service Area 152 and Setting the Benefit Assessment Unit Rate for Fiscal Year 2011/2012 for the City of Lake Elsinore to Fund the City's National Pollutant Discharge Elimination SVstem (NPDES) Permit Program. Recommendation: It is recommended that the City Council adopt RESOLUTION NO. 2011-115 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, REGARDING COUNTY SERVICE AREA 152 AND SETTING THE BENEFIT ASSESSMENT UNIT RATE FOR FISCAL YEAR 2011/2012 FOR THE CITY OF LAKE ELSINORE TO FUND THE CITY'S NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT PROGRAM. (7) Local Government Tire Grant Program Recommendation: It is recommended that the City Council adopt RESOLUTION NO. 2011-116 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AUTHORIZING THE SUBMISSION OF AN APPLIATION TO THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) FOR GRANT FUNDS FOR TIRE. It was moved by Mayor Pro Tem Magee and seconded by Council Member Tisdale to approve Items 2 through 4, 6 and 7 on the Consent Calendar. The motion carried by the following vote: AYES: Council Members: Melendez, Tisdale, Mayor Pro Tern Magee and Mayor Bhutta; NOES: None; ABSENT: Hickman ITEMS PULLED FROM THE CONSENT CALENDAR (5) Award of Professional Services Contract For The Design of The Temescal Canyon Bridge Recommendation: It is recommended the City Council (1) Award the consultant contact to AEI CASC Consulting for an amount not-to-exceed $84,495 for the Conceptual Planning Study Phase; and (2) Authorize the City Manager to execute the contract with AEI CASC Consulting, Inc. in the amount of $84,495 for the Conceptual Planning Study Phase. Chris Hyland, resident, addressed her concerns with this item. She stated that the City should prioritize their work and consider other projects within the City that are in need of repair first. She suggested to bring forth improvements on the south side of the city and not to get involved with the outlining areas where most citizens do not live. Mayor Bhutta responded there are many roads in the City that are in need of repair and are on the schedule. She stated funding is limited and the repairs for this project are funded through Traffic Uniform Mitigation Funds (TUMF). Regular City Council Meeting February 22, 2011 Page 4 of 8 Mayor Pro Tern Magee addressed the concerns of Ms. Hyland. He stated Sumner and Heald Avenues are scheduled to be repaired this year. He stated over the past five years the City has repaired several areas and the City Council has been very responsive with the taxpayers' money. He stated he agrees that Gunnerson and Highway 74 need repair and will continue his efforts to get these streets repaired. It was moved by Mayor Pro Tern Magee and seconded by Council Member Tisdale to award the consultant contract to AEI CASC Consulting for an amount not-to-exceed $84,495 for the Conceptual Planning Study Phase; and to authorize the City Manager to execute the contract with AEI CASC Consulting, Inc. in the amount of $84,495 for the Conceptual Planning Study Phase. The motion carried by the following vote: AYES: Council Members: Melendez, Tisdale, Mayor Pro Tern Magee and Mayor Bhutta; NOES: None; ABSENT: Hickman PUBLIC HEARING(S) No public hearings scheduled. APPEAL(S) No appeals scheduled. BUSINESS ITEMS) (8) Annual Financial Report for the Fiscal Year Ending June 30, 2010 Recommendation: It is recommended that the City Council receive and file the report. Vice Chair Tisdale call the Public Financing Authority and the Recreation Authority to order at 7:24 p.m. so that a joint meeting on these next two items could be conducted. Director of Administrative Services Riley provided a PowerPoint presentation to the Council. It was moved by Mayor Pro Tem Magee and seconded by Council Member Tisdale to receive and file the Annual Financial Report for the Fiscal Year Ending June 30, 2010. The motion carried by the following vote: AYES: Council Members: Melendez, Tisdale, Mayor Pro Tern Magee and Mayor Bhutta; NOES: None; ABSENT: Hickman (9) Modification to the City of Lake Elsinore Implementation Agreement with Western Riverside Council of Governments (WRCOG) regarding California Assembly Bill 811 for Compliance with Assembly Bill 474. Regular City Council Meeting February 22, 2011 Page 5 of 8 Recommendations: It is recommended that the City Council: (1) Adopt RESOLUTION NO. 2011-117 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, MODIFYING ITS CONSENT TO THE INCLUSION OF PROPERTIES WITHIN THE CITY'S INCORPORATED AREA IN THE WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS CONTRACTUAL ASSESSMENT PROGRAM TO CONSENT TO THE ADDITION OF WATER EFFICIENCY IMPROVEMENTS TO THE IMPROVEMENTS AUTHORIZED TO BE FINANCED THROUGH SUCH PROGRAM; and (2) Adopt the draft implementation agreement between Western Riverside Council of Governments and the City of Lake Elsinore to implement a contractual assessment program to finance the installation of distributed generation renewable energy sources or energy or water efficiency improvements. Redevelopment Agency Analyst Carlson provided an overview of the item to Council. It was moved by Council Member Tisdale and seconded by Mayor Pro Tern Magee to adopt Resolution No. 2011-117 a Resolution of the City Council of the City of Lake Elsinore, California, modifying its consent to the inclusion of properties within the City's incorporated area in the Western Riverside Council of Governments Contractual Assessment Program to consent to the addition of water efficiency improvements to the improvements authorized to be financed through such program; and to adopt the draft implementation agreement between Western Riverside Council of Governments and the City of Lake Elsinore to implement a contractual assessment program to finance the installation of distributed generation renewable energy sources or energy or water efficiency improvements. The motion carried by the following vote: AYES: Council Members: Melendez, Tisdale, Mayor Pro Tern Magee and Mayor Bhutta; NOES: None; ABSENT: Hickman. (10) Co-Sponsorship and Municipal Code Waivers for Frontier Days Special Event Recommendation: It is recommended that the City Council: (1) Consider approving the proposal for the City to Co-sponsor the event, waiver of City fees and related expenditures from the unallocated General Fund Revenue; and (2) Waive the Lake Elsinore Municipal Code sections listed below for the proposed Frontier Days Special Event, subject to compliance with all other conditions for the event as approved by the City Manager. Director of Lake and Aquatics Kilroy provided an overview of the project to the Council. Mayor Pro Tern Magee stated that he spoke with Kim Cousins, President of the City's Chamber of Commerce, who indicated that he was unable to be at the meeting. He stated that he and Mayor Bhutta met with the executive staff of the Lake Elsinore Unified School District and they have committed to participate with assistance. It was moved by Mayor Pro Tern Magee and seconded by Council Member Tisdale to approve the proposal for the City to co-sponsor the Frontier Days Special Event, waive Regular City Council Meeting February 22, 2011 Page 6 of 8 the City fees and related expenditures from the unallocated General Fund Revenue; and waive the Lake Elsinore Municipal Code Sections 8.40.9040A and 9.28.030 for the proposed Frontier Days Special Event, subject to compliance with all other conditions for the event as approved by the City Manager. The motion carried by the following vote: AYES: Council Members: Melendez, Tisdale, Mayor Pro Tern Magee and Mayor Bhutta; NOES: None; ABSENT: Hickman. (11) Lake Elsinore Unified School District Haul Route Application Recommendation: It is recommended that the City Council approve the request for the School District's Haul Route including the hours of operation. Director of Public Works Seumalo provided an overview of the project to the Council. Council Member Melendez suggested posting signs along Summerhill that advised traffic of the hauling of dirt and asked staff how long the hauling would take place. Director of Public Works Seumalo answered that Phase I of the project would continue for one week beginning on February 28 through March 2 and Phase II would commence shortly thereafter. Council Member Melendez requested that all truck drivers have a copy of the haul route, conditions of approval and the hours of operation. Mayor Pro Tem Magee stated his concerns of the potential traffic impacts this project may cause. He stated he would have been happier if the alternative route using Greenwald would have been implemented. He suggested adding the condition that a loader staged on a truck be available and ready to assist within 30 minutes should an incident occur. He stated in the future he would like staff to consider Greenwald as an alternative route. Mayor Bhutta asked if the School District considered a traffic control and traffic route Mr. Bowers introduced Tyler Steel, Superintendent for Echo Pacific. Mr. Steel stated it was a requirement to submit a traffic plan to the City for consideration. Tyler Steel stated that Echo Pacific agreed with City staff to have flaggers used as part of the traffic control plan and to follow standard road conditions. Mayor Pro Tem Magee advised that he received an email from Mr. Areba addressing concerns of the project. Mr. Bowers stated that the developer went through the CEQA process and filed a Mitigated Negative Declaration and also met with Mr. Areba. He stated all neighbors were notified of the project and will continue to work with Mr. Areba and the community. Regular City Council Meeting February 22, 2011 Page 7 of 8 It was moved by Mayor Pro Tern Magee and seconded by Mayor Bhutta to approve the request for the School District's Haul Route including the hours of operations and add to the conditions of approval that a loader truck and operator be staged and ready to respond within 30 minutes of any spill on a city street or off-ramp. The motion carried by the following vote: AYES: Council Members: Melendez, Tisdale, Mayor Pro Tern Magee and Mayor Bhutta; NOES: None; ABSENT: Hickman. The City Council recessed and convened to the Redevelopment Agency at 7:56 p.m The City Council reconvened at 7:58 p.m. PUBLIC COMMENTS-NON-AGENDIZED ITEMS-3 MINUTES There were none. CITY MANAGER COMMENTS City Manager Brady commented on the following: • Thursday, February 24th is the Business Networking Mixer hosted by the Links at Summerly from 5:30 p.m. to 7:30 p.m. • Saturday, February 26th is the Unity in the Community Parade-Celebrate Our American Life held at 10:00 a.m. at Downtown Historic in Lake Elsinore. • Tuesday, March 1St is the "Residents 1St with Mayor Bhutta" to be held from 3:00 p.m. to 4:30 p.m. located at A Better Party 31275 Frasier Drive, Lake Elsinore. • Wednesday, March 9th is "Coffee talk with Councilwoman Melendez" from 9:00 a.m. to 10:30 a.m. at the Flour Fusion Gourmet Bakery, located at 133 N. Main Street, Lake Elsinore. CITY ATTORNEY COMMENTS There were none. COMMITTEE REPORTS There were none. Regular City Council Meeting February 22, 2011 Page 8 of 8 CITY COUNCIL COMMENTS Mavor Bhutta commented on the followin • She advised the public of a meeting with the public called "Residents 1St with Mayor Amy Bhutta". She stated this meeting gives the opportunity for the residents to discuss any issues or comments. • She advised the public of upcoming volunteer opportunities with Animal Friends of the Valley and if interested to contact Lolita Richards at City Hall. ADJOURNMENT The Lake Elsinore City Council adjourned the meeting at 8:01 p.m. to a regular meeting to be held on Tuesday, March 8t", 2011, at 7:00 p.m. in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. fiMY-RHU , MAYOR CITY OF LAKE ELSINORE T~EST: VIRGINIA J. BL 01 I, CMC CITY CLE 0 KE ELSINORE