HomeMy WebLinkAboutCity Council Item 08CITY OF
(551 ly
LAKE LSINOKE
400 #
DREAM EXTREME
TM
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT A. BRADY
CITY MANAGER
DATE: MARCH 22, 2011
SUBJECT: AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH URBAN CROSSROADS TO COMPLETE TRAFFIC
PLANNING AND ANALYSIS SERVICES FOR THE CITY OF LAKE
ELSINORE GENERAL PLAN UPDATE REVISED TRAFFIC STUDY
Background
The City of Lake Elsinore serves as the lead agency to evaluate the environmental
impacts of development proposed within the City. The Community Development
Department is responsible for the preparation of the necessary information and,
depending on the scope and size of the project, will either prepare the environmental
studies/documents in-house or have a consultant prepare the documents and/or
studies.
Discussion
The General Plan Update process has been ongoing for several years and is nearing
completion. Based on the corrected land use data and inclusion of specific plan detail,
Regional Housing Needs Allocation requirements, Climate Action Plan directives, and
the requirements of Assembly Bill 1358 for "Complete Streets," a traffic analysis is
needed in order to incorporate corrected and updated information into the Revised Draft
Environmental Impact Report (DEIR).
Urban Crossroads' services were originally employed at the beginning of the General
Plan Update process. Staff feels it is appropriate to contract for their services again
based on their background history and familiarity with the City's General Plan Update,
and in order to complete the traffic analysis in an expeditious and timely manner.
AGENDA ITEM NO. 8
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Urban Crossroads Contract
March 22, 2011
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Fiscal Impact
The cost to prepare the required traffic analysis and study will be paid by remaining
funds in the General Plan Update budget. The remaining project budget will be
approximately $76,300.
Recommendation
Staff recommends that the City Council authorize the City Manager to enter into a
contract with Urban Crossroads for an amount not to exceed $27,700.00 and for a
completion date not to exceed 40 working days from the date of authorization.
Prepared by: Robert A. Brady
City Manager
Attachments:
1. Urban Crossroads Proposal dated March 15, 2011
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PROPOSAL FOR SERVICES
March 15, 2011
Mr. Robert Brady
CITY OF LAKE ELSINORE
130 South Main Street
Lake Elsinore, CA 92530
Subject: General Plan Update Transportation Planning Services
Dear Mr. Brady:
Urban Crossroads, Inc. is pleased to submit this revised proposal agreement to the CITY OF LAKE
ELSINORE (Client) to provide transportation planning services for the General Plan update process. The
proposed work effort involves working closely with City staff and the rest of the project team to evaluate the
current General Plan Land Use and Circulation Element transportation system. This revised proposal has
been prepared based upon ongoing City staff direction.
The previously completed analysis prepared in conjunction with the City of Lake Elsinore General Plan
update process was prepared using the Western Riverside Sub-Area Transportation Model (WRSATM).
The most efficient and defensible approach with respect to consistency with previously completed analysis
for this project is to continue using the WRSATM forecasting tool.
The proposed scope of services also addresses the requirements of the recently enacted "Complete
Streets" legislation (AB 1358). This legislation requires that roadways be planned in a manner that
accommodates all users, including motorists, pedestrians, bicyclists, individuals with disabilities, seniors,
and users of public transportation. The proposed work effort has been refined to efficiently utilize
previously completed plans and work in related sections of the overall General Plan.
SCOPE OF WORK
The following scope of work and associated professional fees represent the services necessary to
complete this work effort:
Task 1: Meetings. Coordination and Proiect Management $1,100
1.1 Attend the project coordination meeting on September 21, 2010.
1.2 Coordinate with project team via e-mail and telephone during the course of the
project work effort.
07545-04 Proposal (Rev 110315)
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Mr. Robert Brady
CITY OF LAKE ELSINORE
March 15, 2011
Page 2
Task 2: Input Data Preparation/ Review $4,400
2.1 Coordinate with City staff regarding potential roadway network changes.
2.2 Review Specific Plan documents and develop disaggregated input data
accurately reflecting each of the various Specific Plans. Specific Plan
entitlements were not previously reflected in the analysis per direction of the
original General Plan prime consultant. Disaggregating the actual entitled
Specific Plan uses to the more detailed traffic analysis zone (TAZ) level is
necessary to accurately forecast the traffic associated with the various active
Specific Plans.
2.3 Prepare a letter report summarizing the methodology used to develop the model
input data, the resulting input data, and degree of change compared to the
previously published "City Council Directed" scenario that was documented in the
letter report dated June 18, 2009. The new scenario will still reflect the City
Council Direction, however, revised conversion factors and explicit incorporation
of the various Specific Plans are expected to result in changes to the model input
data
Task 3: General Plan Buildout Traffic Proiections $8,600
3.1 Generate raw traffic data for 20 study area intersection locations to be
determined in consultation with City staff for General Plan Buildout conditions.
3.2 Refine the General Plan Buildout traffic forecasts for the 20 study area
intersection locations based on existing peak hour traffic count data and raw model
output data.
3.3 Review the initial refined peak hour turning movement volumes for
reasonableness, including the review of traffic flow conservation and peak-to-
daily volume ratios.
3.4 Adjust the initial refined model estimates as necessary to achieve flow
conservation, reasonable growth, and plausible diversion between parallel routes
through post-processing.
3.5 Calculate General Plan Buildout future daily traffic flows on study area roadway
segments.
Task 4: Intersection Operations Analysis $3,900
4.1 Assess the intersection Level of Service (LOS), for the twenty (20) future study
area intersections, with existing lane configurations (where applicable).
4.2 Identify intersection improvements necessary to maintain acceptable intersection
performance at the study intersections.
Task 5: Complete Streets Assessment $3,500
5.1 Obtain relevant plans regarding alternative mobility options from City staff from
other sections of the General Plan document, including facilities for pedestrians,
bicyclists, freight (trucks), and transit (including the anticipated Metrolink rail
service and station within the City).
5.2 Develop alternative recommended roadway cross-sections to reflect the
07545-04 Proposal (Rev 110315)
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Mr. Robert Brady
CITY OF LAKE ELSINORE
March 15, 2011
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requirements of Assembly Bill (1358 (AB 1358).
5.3 Prepare / incorporate exhibits depicting planned pedestrian, bicycle, freight, and
transit systems and facilities.
5.4 Provide recommendations regarding accommodating other users, such as
seniors and individuals with disabilities, in accordance with the requirements of
AB 1358.
Task 6: Report Preparation
6.1 Prepare a draft report incorporating the work completed in Tasks 2 through 5.
6.2 Respond to City staff review comments and revise the report to address the
comments received (one review cycle anticipated).
$6,200
Project Total: $2Z
PROFESSIONAL FEE
The fixed fee to accomplish the above Scope of Work is $27,700. The fee for the work outlined in this
proposal is based upon personnel charges plus direct expenses as indicated in the attached Exhibit A. Any
administrative staff activities / charges will be related to report preparation, and no overtime charges will be
incurred without express written direction from the City (nor is any overtime activity anticipated). Due to
potentially dynamic project considerations including, but not limited to: environmental occurrences,
changes in the project description, and/or modifications in public/private policy, Urban Crossroads reserves
the right to shift funds among individual task budgets according to specific needs.
The proposed fee includes attendance at a specific number of public hearings/meetings, as well as one
staff-level review cycle. If additional public hearings/meetings or review cycles are required to secure
approval of the project, Urban Crossroads, Inc. would be pleased to perform them and charge the Client
based on the hourly rates detailed in Exhibit A.
DELIVERABLESITIMING
It is estimated that the traffic analysis will be completed in 40 working days from the date of Client's
authorization and subseauent receipt of all requested data essential to complete the study, including the
final land use plan. Additionally, any delays resulting from circumstances beyond our control, such as
environmental occurrences, changes in the project description, and/or modifications in public/private policy
may extend the time schedule. In the event this occurs, Urban Crossroads, Inc. will make the Client aware
of such issues and adjust expectations accordingly.
LIABILITY
The Client agrees to limit Urban Crossroads, Inc.'s liability to the Client and any additional Contractors and
Subcontractors on the project, due to Urban Crossroads, Inc.'s negligent acts, errors, or omissions, such
that Urban Crossroads, Inc.'s total aggregate liability to all those named shall not exceed $50,000 or Urban
Crossroads, Inc.'s total professional fees for services rendered, whichever is greater. In the event that a
lawsuit is brought for the enforcement of any of the terms of this agreement, the prevailing party should be
entitled to attorney fees and costs in addition to any damages.
07545-04 Proposal (Rev 110315)
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Mr. Robert Brady
CITY OF LAKE ELSINORE
March 15, 2011
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TERMS
If agreeable, this letter serves as our mutual, contractual agreement and authorization to proceed. Client
agrees to compensate Urban Crossroads on a Task Progress Basis (percentage of job completed) as
subsequent work is completed. Please sign one copy of this scope of work and return it to us for our files,
or send us the contract materials/format used by the City of Lake Elsinore.
CLOSING
Urban Crossroads, Inc. is pleased to provide this proposal to the City of Lake Elsinore. If you have any
questions, please contact me directly at (949) 660-1994 ext. 210.
Respectfully submitted,
URBAN CROSSROADS, INC.
Carleton Waters, P.E.
Principal
CW:
JN: 07545-01 Proposal
Attachment
xc: Carole Donohoe, City of Lake Elsinore
CONTRACT APPROVAL:
Approved by:
Title:
Firm:
Date:
CITY OF LAKE ELSINORE
07545-04 Proposal (Rev 110315)
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Mr. Robert Brady
CITY OF LAKE ELSINORE
March 15, 2011
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EXHIBIT A
BILLING RATES FOR URBAN CROSSROADS. INC.
Position
Hourly Rates
Senior Principal
$150 -
185
Principal
$140 -
175
Associate Principal
$125 -
160
Senior Associate
$110 -
145
Associate
$100 -
135
Senior Analyst
$85 -
120
Analyst
$70 -
105
Assistant Analyst
$50 -
85
Senior Technician
$55 -
90
Technician
$45 -
80
Assistant Technician
$35 -
70
Administrative Manager
$75 -
110
Administrative Supervisor
$60 -
95
Administrative Assistant
$45 -
80
General
(1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long-distance
telephone calls, travel, and traffic counts will be billed at cost plus ten (10) percent.
(2) Hourly rates apply to work time, travel time, and time spent at public hearings and meetings. For
overtime work, the above rates may be increased 50 percent.
(3) Client payment for professional services is not contingent upon the client receiving payment from
other parties.
(4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30)
days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be
subject to interest at the maximum permitted by law.
February 14, 2006
07545-04 Proposal (Rev 110315)
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