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Home My WebLink About02-08-2011 RDAMINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, FEBRUARY 8, 2011 CALL TO ORDER Mayor Bhutta called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: MAYOR BHUTTA MAYOR PRO TEM MAGEE COUNCIL MEMBER HICKMAN COUNCIL MEMBER MELENDEZ (arrived at 4:14 p.m.) COUNCIL MEMBER TISDALE ABSENT: NONE Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Building & Safety/Code Enforcement Manager Chipman, Director of Lake and Aquatics Kilroy, Police Lieutenant Anne, City Clerk Bloom and Office Specialist Porche. CITY COUNCIL CLOSED SESSION (1a) CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (Subdivision (a) of Gov't Code § 54956.9) R Side Medical, LLC; Carlos Stahl vs. City of Lake Elsinore (Riverside Superior Court Case No. RIC10010236) (1b) CONFERENCE WITH LEGAL COUNSEL -EXISTING LITGATION (Subdivision (a) of Gov't Code § 54956.9) In Re the Darwin Rogers Booster Trust Dated 7/27/2005 (Riverside Superior Court Case No. RIP 095875) (1c) CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 3 potential cases Section 54956.9: 2 potential cases Joint City Council Study Session February 8, 2011 Page 2 of 7 PRESENTATIONS / CEREMONIALS • Pioneer Lumber • Matt Norkin • Tom Jessup of the Mountainview Small Animal Hospital Mayor Bhutta confirmed with City Manager Brady that all certificate recipients would be present during the 7:00 p.m. meeting. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE There were no comments. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended that the City Council approve the following minutes: a) Special City Council Meeting - January 11, 2011 b) Joint Study Session Meeting - January 11, 2011 C) Regular City Council Meeting - January 11, 2011 (3) Warrant Lists Dated January 31, 2011 Recommendation: Authorize payment of Warrant Lists dated January 31, 2011. Council Member Hickman asked about the following warrants and staff provided the following responses: • Check No. 105091 payable to American Society Composers, Authors in the amount of $309.00 was for the copy rights for the music at city events. • Check No. 105126 payable to Game Time in the amount of $103,837.63 was for play equipment used at a city park. Council Member Hickman asked if the older equipment could be recycled. Director of Lake and Aquatics Kilroy stated it is next in line. • Check No. 105141 payable to Langston Motorsports in the amount of $2,287.05 was for the maintenance of the police motors. Council Member Tisdale asked about the following warrants and staff provided the following responses: Joint City Council Study Session February 8, 2011 Page 3 of 7 • Check No. 105159 payable to Riverside County Office of the District Attorney in the amount of $6,499.00 was for the countywide gang task force. Mayor Bhutta asked about the following warrants and staff provided the following responses: Check No. 95120 payable to Canon Financial Services, Inc. in the amount of $582.02. Mayor Bhutta noted the late fees that were assessed and requested staff to try to pay invoices in a timely manner to avoid late fees. (4) Third Amendment to Parks Landscape Maintenance Service Contract Recommendation: It is recommended the City Council to authorize the City Manager to make modifications to the Scope of Services and execute the "Third Amendment to Services Contract", subject to minor modifications to the contract approved by the City Attorney. Mayor Pro Tern Magee noted that the Rosetta Canyon Community Park has been well maintained by City Staff and hopes that CTAI will continue with the high level of maintenance along with the respect of the citizens using the park facilities. (5) Street Closures and Disbursement for the "Unity In The Community Parade". Recommendation: It is recommended that the City Council approve temporary street closures for the Unity Parade on February 26th and disbursement in the amount of $3,326.00. (6) Agreement for Professional Services to DMC Design Group For the Sumner and Heald Avenue Overlay Project No. 4349 Recommendation: It is recommended that the City Council: (1) Award the Design for the Sumner and Heald Avenue Overlay Improvement to DMC Design Group in the Not-to-Exceed fee of $117,648; and (2) Authorize the City Manager to execute the contract with DMC Design Group. Mayor Bhutta asked when the job would commence and the expected completion date. Director of Public Work Seumalo answered the job should start after June 21St and the job could take a couple of months to complete. (7) Agreement For Design Survey Service to CNC Engineering For the Riverside Drive Sidewalk Improvements Project Number 4356 Recommendation: It is recommended that the City Council: (1) Award the Design Survey for the Riverside Drive Sidewalk Improvements to CNC Engineering in the Not-to-Exceed amount of $23,510; and (2) Authorize the City Manager to execute the contract with CNC Engineering. Joint City Council Study Session February 8, 2011 Page 4 of 7 PUBLIC HEARING(S) (8) Public Hearing...- A Resolution Declaring Weeds Rubbish Refuse and Dirt a Nuisance. Recommendation: It is recommended that the City Council adopt a Resolution and direct staff to begin the abatement process for this year. Council Member Hickman suggested sending a letter to the property owners advising them how much it would cost them to have city staff clean up their property. Council Member Tisdale questioned the enforcement issue. Director of Public Works Seumalo answered that staff would be sending out a letter to the property owners who own vacant property. The letter would serve as a Notice of Intent. He stated should it become necessary for city staff to clean up the property, the charges would be applied to their taxes. Mayor Pro Tern Magee noted that over the past twenty years staff has done a better job of inspecting the property before and after. Council Member Tisdale pointed out that the city has lost staff members and asked if there were enough staff members to complete this task. Director of Public Works Seumalo stated that the weed abatement staff is a crew of three and can accomplish the job. Council Member Hickman asked if Code Enforcement participated in the abatement process. Director of Public Works Seumalo stated that Code Enforcement would notify the weed abatement crew if any property was a public nuisance. (9) Public Hearing - A Resolution to Vacate a Portion of Riley Street Recommendation: It is recommended that the City Council adopt a Resolution Vacating Road Right-of-Way of a Portion of Riley Street and Reserving an Easement for Existing Utilities. (10) Public Hearing - Second Amendment to Disposition and Development Agreement with Pottery Court Housing Associates L.P. Recommendation: It is recommended that the City Council adopt and approve a Resolution approving the Sale of Real Property by the Redevelopment Agency of the City of Lake Elsinore pursuant to that certain Disposition and Development Agreement by and between the Redevelopment Agency of the City of Lake Elsinore and Pottery Court Housing Associates, L.P. as amended pursuant to the First Amendment and Second Amendment thereto. Ron Hewison, representing HOPE spoke in favor of the project and how HOPE continues to support the families in need of low income housing. Joint City Council Study Session February 8, 2011 Page 5 of 7 Allen Baldwin, resident and City Treasure for Lake Elsinore spoke highly of Bridge Housing and how they would accomplish so much for the City's Downtown area and would help promote more business. Council Member Hickman asked if there was a way to make the proposed Lakeview Apartments which would be located on Riverside Drive, low income rentals. City Attorney Leibold answered that the majority of the housing has already been targeted at the low income and very low income levels. APPEAL(S) There are none. BUSINESS ITEM(S) (11) Scope of Services for Design Engineering Of Sewer Lift Station Recommendation: It is recommended the City Council approve the Scope of Services and authorize the City Manager to execute a professional services agreement with RBF Consulting in an amount Not-to-Exceed $59,200 in a form approved by the City Attorney. (12) Lake Elsinore Marine Enforcement Program Recommendation: It is recommended that the City Council support the Sheriff's proposal to reduce the hourly cost of lake patrol from $128.07 to $70.10. (13) A Resolution of the City Council of the City of Lake Elsinore in Opposition to the Governor's Proposal to Abolish Redevelopment Agencies in California Recommendation: It is recommended that the City Council adopt the Resolution opposing the Governor's proposal to abolish redevelopment agencies in California. The City Council recessed and convened to the Redevelopment Agency at 4:27 p.m. REDEVELOPMENT AGENCY Chairwoman Melendez called the meeting to order at 4:27 p.m. Joint City Council Study Session February 8, 2011 Page 6 of 7 ROLL CALL PRESENT: CHAIRWOMAN MELENDEZ VICE-CHAIRMAN TISDALE MEMBER BHUTTA MEMBER MAGEE MEMBER MELENDEZ ABSENT: NONE Also present: Executive Manager Brady, Agency Counsel Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Building & Safety/Code Enforcement Manager Chipman, Director of Lake and Aquatics Kilroy, Police Lieutenant Anne, Agency Secretary Bloom and Office Specialist Porche. CLOSED SESSION Agency Counsel Leibold announced the Agency Board would recess to Closed Session at 5:00 p.m. to discuss the following items: (1 a) Conference with Legal Counsel - Anticipated Litigation - Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9 CONSENT CALENDAR (3) Approval of Minutes Recommendation: It is recommended the Redevelopment Agency approve the following minutes: a) Joint Study Session Meeting - January 11, 2011 b) Regular Redevelopment Agency Meeting - January 11, 2011 (4) Warrant Lists Dated January 31, 2011 Recommendation: Authorize payment of Warrant Lists dated January 31, 2011. PUBLIC HEARING(S) (5) Public Hearing - Second Amendment to Disposition and Development Agreement with Pottery Court Housing Associates L.P. Joint City Council Study Session February 8, 2011 Page 7 of 7 Recommendation: It is recommended that the Redevelopment Agency adopt a Resolution Approving that Certain Second Amendment to the Disposition and Development Agreement by and between the Redevelopment Agency of the City of Lake Elsinore and Pottery Court Housing Associates, L.P. BUSINESS ITEM(S) (6) A Resolution of the Redevelopment Agency of the City of Lake Elsinore in Opposition to the Governor's Proposal to Abolish Redevelopment Agencies in California Recommendation: It is recommended that the Agency adopt the Resolution opposing the Governor's proposal to abolish redevelopment agencies in California. CLOSED SESSION REPORT Agency Counsel Leibold announced that the Redevelopment Agency would adjourn to Closed Session at 5:00 p.m and the Agency Members would discuss six cases under the Closed Session as listed on the agenda. The Redevelopment Agency adjourned at 4:29 p.m. The City Council reconvened at 4:29 p.m. ADJOURNMENT There being no further business to come before the City Council, the study session was adjourned at 4:30 p.m. to closed session at 5:00 pm and the regular meeting at 7:00 p.m. ELISAMELENDEZ; CHAIRW0-MAN CITY OF LAKE ELSINORE TT ST: N- I J6-bw _ VIRGINI . B M, CMC, AGENCY SECRETARY CITY O KE E INORE