HomeMy WebLinkAboutCC Item No. 06CITY OF
LADE L LSINOIZE
-1` DREAM EXTREME-
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: ROBERT A. BRADY, CITY MANAGER
DATE: MARCH 23, 2010
SUBJECT: LAKE ELSINORE MUNICIPAL CODE WAIVERS AND APPROVALS
FOR FRONTIER DAYS SPECIAL EVENT
Background
The Lake Elsinore Valley Chamber of Commerce has submitted a special event
application to hold its third annual Frontier Days event at Alberhill Ranch Sports Park on
April 16th, 17th and 181h, 2010. This family fun event will feature a carnival midway,
western performers and five (5) micro brewed beers.
City Staff is in the process of finalizing conditions of approval for the event. A pre-
requisite for finalizing the permit for the event is obtaining City Council's approval for the
exclusive use of the park and waiver of certain Lake Elsinore Municipal Codes (LEMC)
related to serving of alcoholic beverages in public.
Discussion
The Frontier Days event will be held on the following dates and times:
• April 16th, Friday, from 4:00 p.m. to 12:00 a.m.
• April 17t", Saturday, from 11:00 a.m. to 12:00 a.m.
• April 18t", Sunday from 11:00 a.m. to10:00 p.m.
The event will feature artisans, crafters, carnival rides, food court, community
information booths, musical entertainment, gunfighter shows, blacksmith demonstration
and a beer garden.
The Chamber estimates the three day event will draw 20,000 people, with a maximum
of 5,000 people at any point in time. A substantial portion of the park will be fenced to
host the event. Admission to enter the event area and to participate in the carnival rides
is $8.95 per person per day, with unlimited rides. Admission is FREE for children under
the age of five (5) years. Due to the extensive use of the park to support this event, the
park will need to be closed to the general public.
AGENDA ITEM NO.6
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Frontier Days Special Event
March 23, 2010
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The Chamber Organizers propose to serve beer and wine at the event within an
enclosed garden area. Those purchasing alcohol will be required to provide proper
identification to prove legal drinking age and be required to consume the alcoholic
beverage within the confines of the enclosed garden area. The Chamber Organizers
are requesting a waiver of LEMC Sections 8.40.040A (Alcohol is prohibited in City
parks) and 9.28.030 (Furnishing alcoholic beverages in public).
Fiscal Impact
It's anticipated that the event will have a positive economic benefit to the community as
a whole. The City shall receive a small sum of money from the collection of an Event
Vendor Fee, in the amount of ten ($10) dollars per vendor booth. The City will support
the event by providing in-kind services for the placement of traffic control signage.
The Chamber shall pay all other costs associated with hosting the event, including Law
Enforcement, Fire Inspection Services, security, trash service and janitorial.
Recommendation
Staff recommends the City Council waive the Lake Elsinore Municipal Code sections
listed below for the proposed Frontier Days Special Event, subject to compliance with all
other conditions for the event as approved by the City Manager.
Waive LEMC sections:
• 8.40.040A (Alcohol is prohibited in City parks)
• 9.28.030 (Furnishing alcoholic beverages in public)
Prepared by: Pat Kilroy, Director
Parks & Recreation Department
Approved by: Robert A. Brady
City Manager
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