HomeMy WebLinkAboutCC Item No. 08CITY OF
LAKE F-`i?LS1H0
DREAM EXTREME,„
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: ROBERT A. BRADY, CITY MANAGER
DATE: MARCH 23, 2010
SUBJECT: EXCEPTION TO BID PROCEDURES FOR PURCHASE OF ENGINE
AND OUTDRIVE FOR PONTOON-BARGE
Background
The Lake Department's pontoon-barge has almost been completely disabled by the loss
of one engine and two failing outdrives. This is the primary vessel used by Lake
Maintenance Staff to service the 450 regulatory buoys, public docks and axial flow
pumps. The vessel is also used for tours of the Lake and for special events, such as
the 4th of July Boat Parade of Lights.
Discussion
In consultation with the City's Chief Mechanic there are several options for making the
necessary repairs. The existing power train system is outdated, which results in a
higher replacement cost. It appears that a complete retrofit of the power train system is
the lowest cost option, which just happens to increase both the performance and
steering of the vessel.
The first step in the retrofit is purchasing the specified engine and outdrive from a
wholesale parts supplier. Attached are the specifications for the 375 HP MAG 496
engine and Bravo One outdrive. The second step is to contract with a local marine
mechanic for fabrication of a new motor compartment and installation of the new power
train system.
City Staff obtained three informal bids for the specified engine and outdrive. Below are
the bids received.
• Boatswains Locker = $17,423.93
• Quality Performance Marine = $24,718.82
• Newport Boats = $34,440.49
Based on the importance of this vessel for Lake maintenance, City Staff desires to
expedite the repairs and requests the City Council approve an exception to the City's
AGENDA ITEM NO.8
Page 1 of 12
Frontier Days Special Event
March 23, 2010
Page 2
formal bidding purchase procedures per LEMC Section 3.08.070F and award the bid to
the lowest informal bidder.
LEMC Sec. 3.08.070F Exception to Bid Procedures:
When in the best interest of the City, the City Council may authorize the City
Manager or Purchasing Officer to bypass the bid process required under this
chapter for purchases greater than $15,000.
Fiscal Impact
Approval of this item will result in an expenditure of $17,423.93. The City Council
recently approved the mid-year budget, which included an increase of $30,000 in the
Lake Department's budget to complete the repairs to the pontoon-barge.
Recommendation
Approve the exception to bid procedures to bypass the formal bid process and award
the purchase to the lowest informal bidder, Boatswain's Locker, in the amount of
$17,423.93.
Prepared by: Pat Kilroy, Director
Lake & Aquatic Resources Department
Approved by: Robert A. Brady
City Manager 4
Attachments:
• Memo from City's Chief Mechanic
• Engine and Outdrive Specifications
• Three Informal Bids
Page 2 of 12
INTEROFFICE MEMORANDUM
TO: PAT, DIRECTOR OF LAKE AQUATICS
FROM: RICK DE SANTIAGO, FLEET DEPARTMENT
DATE: FEBRUARY 17, 2010
SUBJECT: BARGE ENGINES
Regarding the repairs to the Barge:
The City shop is requesting $30,000 to replace a blown engine and two out drives
on the Lake Department's pontoon-barge. The barge currently has two 3.0 liter
displacement engines that were installed in 2001. Each 3.01, engine puts out 125hp. I am
proposing to convert the barge to a single engine, 8.01- CID, 496hp, fuel injected and power
steering. One of the main problems with the 3.OL engines is the lack of torque. The barge
originally was intended as a house boat and not equipped as a working barge. The new
engine and out drive will give the barge the proper power output and save on future repairs.
Chief Mechanic
Rick De Santiago
Page 3 of 12
Mercury Marine Engines Specifications
MERCURY MARINE
496 MAG Specifications
Power
Full Throttle Range
Displacement
Engine Type
Bore & Stroke
Compression Ratio
Fuel Requirement
Engine Control
System
Fuel Delivery
System
Fuel Injection
System
Induction System
Ignition System
Charging System
Water Drain System
Exhaust System
Cooling System
Accessory Drive
System
375HP (276 kW)
4400 - 4800 RPM
496 CID (8.1 L)
V8
4.25' X 4.38" (108mm X 111 mm)
9.1:1 _
87 Octane (R+M)/2
PCM 555 with SmartCraft CAN Capability
Gen III Cool Fuel
Page 1 of 2
Sequential Multi-Point Electronic Fuel Injection
2-pieceLong Runner intake with 75mm Throttle Body
(80mm w/DTS)
Distributorless Ignition w/Knock Control and Platinum
Spark Plugs
65 Amp/917 Watt Alternator
Single Point Air-Actuated
Tuned Runner Exhaust Manifolds with 316 Stainless
Steel Tubular Dry Joint Elbows
Closed Cooling, Long Life 5-Year Anti-Freeze, Brass
Sea Water Pump
Serpentine Belt, Stainless Steel Spring Automatic
Tensioner
http://www.mercurymarine.com/engines/inboards/print.php?ED=89 Page 4 of ;2
Mercury Marine Engines Specifications
Recommended
Engine Oil
Engine Guardian
System
Bravo One, Bravo
One X Ratios
Bravo Two, Bravo
Two X Ratios
Bravo Three, Bravo
Three X Ratios
Bravo One XR
Ratios
Bravo Three XR
Ratios
Dimensions
(LxWxH) in
Dimensions
(LxWxH) mm
Weight w/ Bravo . .
One, X, XR (IbsJkg)
Weight w/ Bravo
Two, X (IbsJkg)
Weight w/ Bravo
Three, X (€bsJkg)
Digital Throttle and
Shift
Page 2 of 2
MerCruiser Full Synthetic Engine Oil - SAE 20W-40
Low Oil Pressure, High Coolant Temperature, High
Exhaust Manifold Temperature, Low Drive Lube, Low
Sea Water Pressure, Low Voltage, Over-rev control,
Knock Control
1.36, 1.50, 1.65(H)
1.81, 2.00,2.20(H)
1.81, 2.00, 2.20,(H)
1.26, 1 35, 1.50
2.0
35x 33 x 24
878x838x610
1199/544
1214/551
1224/556
Optional
http://www.mercurymarine.conVengines/inboards/print.php?ID=89 Page '5. of 12
Mercury Marine I Engines I Specifications
MERCURY MARINE
Bravo One Specifications
Maximum Power
Capacity
Lower Unit Design
Maximum Propeller
Diameter
Water Inlet Location
Clutch Type
Available Gear
Ratios
Counter-Rotation
Upper Unit Gear Set
Lower Unit Gear Set
Propshaft Material
Standard Exhaust
Outlet
Required Propeller
Hub
400 HP (294 kW)
Performance Torpedo
1 X 16"
Page 1 of 2
DWP - Torpedo and Strut
High-Strength Smooth-Shift Cone Clutch with F-N-R
1.36,1.50,1.65:1
Standard
Precision Shimmed Assembly with Near-Net Forged
Helical Gears
Precision Shimmed Assembly Forged Bevel Gears with
Twin Counter Rotating Propshafts for Bravo Three
Heat-Treated Stainless Steel
Through Propeller
Flo-Torq II Hub
Mercury High-Performance Gear Lube
Monitoring System
Engine-Mounted Lube Monitor w/Audio Warning or
Engine Guardian@
Corrosion Warranty
3-Year, Limited
Housing
Corrosion Resistant XK 360 Aluminum Low-Copper
Construction
Alloy
Recommended
Lubricant
http://www.mercurymarine.com/engines/inboards/print.php?ID=117
Page 6 or 12
Mercury Marine Engines I Specifications
Corrosion Protection
Anode Type
Speedometer Pick-
up
Steering System
Steering Range
U-Joint Type
Power Trim System
Typical Trim Range
Trim Limit Switch
Trailer Limit
Trim Hinge Pin
Design
Hydraulic Trim Lines
Drive Coupler
Drive Weight
Page 2 of 2
Tri-Paint, Anodes & MerCathode& Electronic Corrosion
Prevention
Ultra-Pure Aluminum Anodes or Magnesium Anode Kit
Integrated Into Lower Housing, Digital Output Optional
Single Cylinder Power Steering with Anti-Feedback
56° Range Stop to Stop, Digital Output Optional
Permalube® Virtually Maintenance-Free
Twin-Cylinder Hydraulic Featuring Power Trim XD&
Kick-up Return
-50 to 11 °
Adjustable Limit Analog or Digital - Engine Dependant
46°
Permanently Lubricated - No Maintenance Required
Stainless Steel Braided Armor
Greaseable From Inside Boat
125 lbs. (57 kg)
http://www.mercurymarine.com/engines/inboards/print.php?ID=117 Page 7 -of 12
BoatswaWs Locker
931 W. l8th Street
Costa Mesa, CA 92627-4541
949-642-6800
Bill To:
City of Lake Elsinore
521 N. LANGSTAFF
PUBLIC WORKS
Lake Elsinore, CA 92530
951-674.3124
Customer Ill: 1(18971
QUOTATION
OrdetNumiier
123773?
Order Date !rage
3/11/2010 14:37:32 1 of 2
Sh p To:
City of Lake Elsinore
521 N.:LANGrSTAFF
PUBLIC FORKS
Lake Elsinore, CA 92530
PO Namber
Ship Rowe
Taker
Attn: Rick Besantiago
CCARDYYLLO
Quantities
item 10
Pr ci;tb
rJ
OD
9
6
Item Deseriplloa
orut
F+dua
taxmuted
?rice
Ordered
Allocate
aemafntng
U
n
itSlZe
1
ReladPrice
uldt54e
1.00 0.00
1,00 LA
496TMACr811.30
EA
1.0
375HP BRAVO 11.50
24,450,0000
Level;
1 EA
5-5231200TS
Qty Per Assembly.
L00
1,0
BRAVO 11,50
EA
T9141 Qv."
1,00
7,587.2300
Level:
2 EA
6.6315001TS
Qty Per Assembly:
1.00
1.0
SMARTCRAF r MAO TRANSOM (496)
EA
Total Qtye:
t.00
6,005.3200
Level.
3 EA
4-45420281,7
QjyPerrtssembly:
1,00
1.0
496MAGENGiNE37$HP
EA
TaatlQty,;
1,00
1.o
15,650.000 15.650.00
18,180:0000 -
Loo 0.00 1.00 EA FREIGHT CRATE EA 300.000 300.00
1.0 Mcrceuy Cram chaege - 1.0
300,0000
1.00 0.00 1.00 EA GROW BOATING EA 72,000 7100
1.0 NUMA GROW BOATING FEE I'0
Total Ltaea: :i _ SUB-TOTALS 16,022,00
TAX: 1,401.93
- ;T =,H r Mr, Page-8 of 12
QUOTATION
Boatswain`s Looker v
931 W. 18th Street
Costa Mesa, CA 92627-4541
949-642-6800
Order NUMber
1237732
Order Date Page
3/11;201014:37:32 2 cf2
uP,T(iNN
trcun mw
AMOUN1`IiUE / 17,423.93
Page 9 of 12
Page 10 of 12
03/11/2010 13;28 3517355504 QUALITY PERFORMANCE RAGE 01
00
miry ~ M 5+}
Y~
forimance Marine,, inc.
2195 Railroad Street = Corona, CA 92880 • (951) 785.5503 - Fax {951} 735.5504
www.qualltyperformange.com
FAX TRANSMISSION
DATE: 6: )
PAGES:
FROM: V C /
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Page 11 of 12
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