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Home My WebLink About08/12/2008 CC Reports CITY OF LAKE ELSINORE CITY COUNCIL AGENDA DARYL HICKMAN, MAYOR GENIE KELLEY, MAYOR PRO TEM THOMAS BUCKLEY, COUNCILMAN ROBERT E. "BOB" MAGEE, COUNCILMAN ROBERT SCHIFFNER, COUNCILMAN ROBERT A. BRADY, CITY MANAGER WWW.LAKE-ELSINORE.ORG (951) 674-3124 PHONE (951) 674-2392 FAX LAKE ELSINORE CULTURAL CENTER 183 NORTH MAIN STREET LAKE ELSINORE, CA 92530 ************************************************************************************* TUESDAY, AUGUST 12, 2008 STUDY SESSION AT 4:00 P.M. CLOSED SESSION AT 5:00 P.M. PUBLIC SESSION AT 7:00 P.M. The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon Subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at the City Clerk's Office on the Friday prior to the Council meeting and are available on the City's web site at www.lake-elsinore.orq. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Office at (951) 674-3124, ext. 262, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. CALL TO ORDER -- 5:00 P.M. CLOSED SESSION (1 a) Conference With Legal Counsel--Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case (1 b) Conference With Legal Counsel--Anticipated Litigation Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: 2 potential cases CALL BACK TO ORDER (7:00 P.M.) PLEDGE OF ALLEGIANCE INVOCATION - MOMENT OF SILENT PRAYER ROLL CALL CLOSED SESSION REPORT PRESENT A TIONS/CEREMONIALS (2) Mayor Hickman will present Certificates of Appreciation to Rodger Garrard, John Shook and Bill Tiitto. (3) Mayor Hickman will present a proclamation to David Vermillion in memory of former Councilman Robert A. Vermillion. (4) The Western Municipal Water District and the EVMWD will make a presentation to the City Council. (5) Cal Trans will make a presentation to the City Council regarding the Ortega Highway Safety Improvement Project. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE (Please read & complete a Speaker's Form at the podium, prior to the start of the City Council Meeting.) PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Speaker's Form at the podium, prior to the start of the City Council Meeting. The Mayor will call on you to speak, when your item is called.) CONSENT CALENDAR (All matters on the Consent Calendar are approved on one motion, unless a Councilmember or any member of the public requests separate action on a specific item.) (6) Warrant List Dated Julv 31.2008 Recommendation: Authorize payment of Warrant List dated July 31,2008. (7) Request to Waive City Fees and Grant an Exception to Serve Alcohol at the Music With a View Concert Series Recommendation: Approve request to waive City fees and grant the exception to serve alcohol at the Music with a View Concert series. (8) License Aqreement Alberhill Ranch Sports Park Recommendation: Approve the License Agreement for Alberhill Ranch Sports Park and authorize the City Manager to sign the agreement. (9) Draft Parks and Recreation Master Plan Review Recommendation: Accept and file the Draft Parks and Recreation Master Plan. (10) Approval of CDBG Supplemental Aqreement 2008-2009 Recommendation: Authorize the Mayor to execute the supplemental agreement with the County of Riverside for the use of Community Development Block Grant funds. PUBLIC HEARING(S) (11) Commercial Desiqn Review No. 2008-02: a Proposed Commercial Retail Center Located at 31800 Mission Trail Recommendations: a) Waive further reading and adopt a resolution adopting findings of consistency with the Multiple Species Habitat Conservation Plan (MSHCP) for the proposed commercial retail center; and b) Waive further reading and adopt a resolution approving Commercial Design Review No. 2008-02 located at 31800 Mission Trail. APPEAL(S) (12) Continuation of Appeal - Nuisance Abatement Board's Decision Declarinq the Property Located at 606 East Minthorn Street a Nuisance Recommendations: Staff recommends the following: a) That the City Council deny the Appeal and uphold the decision of the Nuisance Abatement Board which declared the subject property a nuisance. b) That Mr. Rotellini not be allowed to park his semi trucks on this property. BUSINESS ITEM(S) (13) Discussion Reqardinq the Maintenance of Trees and Shrubs on Foreclosed Properties Recommendation: The City Council receive and file report and provide direction to staff. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES (Please read & complete a Speaker's Form at the Podium, prior to the Start of the City Council Meeting) CITY MANAGER COMMENTS CITY ATTORNEY COMMENTS COMMITTEE REPORTS CITY TREASURER COMMENTS CITY COUNCIL COMMENTS ADJOURNMENT The Lake Elsinore City Council will adjourn to a regular meeting to be held on Tuesday, August 26, 2008, at 5:00 p.m. to be held in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. AFFIDAVIT OF POSTING I, VIVIAN M. MUNSON, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall, 72 hours in advance of this meeting. //ss// VIVIAN M. MUNSON CITY CLERK ~....:t 'I, ;;>901' ATE CJ'rY OF ~ LAIZE ,5,LSiI16Rb ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY 0 Ml CITY MANAGER fL4U/ DATE: AUGUST 12, 2008 SUBJECT: CLOSED SESSION REPORTS Discussion (1 a) Conference With Legal Counsel--Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case (1 b) Conference With Legal Counsel--Anticipated Litigation Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: 2 potential cases Recommendation Recess prior to adjournment of tonight's meeting in order to conduct an executive (closed) session. Approved by: Robert A. Brady~ Jt City Manager IflV Agenda Item No. 1 Page 1 of 1 CITY OF.~ LAK-E ,5,LSiNORf ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY()~ CITY MANAGER /illY DATE: AUGUST 12, 2008 SUBJECT: PRESENTATION Discussion Mayor Hickman will present Certificates of Appreciation to Rodger Garrard, John Shook and Bill Tiitto. Prepared by: Vivian M. Muns~/ City Clerk W Robert A. Brady,~ It, City Manager IUV Approved by: Agenda Item No.2 Page 1 of 1 CITY 0 F ~ LAKJ 6LSiNORi \~I ~ DREAM EXTREME .~ REPORT TO CITY COUNCIL TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY () ~ CITY MANAGER IWD DATE: AUGUST 12, 2008 SUBJECT: PRESENTATION Discussion Mayor Hickman will present a proclamation to David Vermillion in memory of former Councilman Robert A. Vermillion. Prepared by: Vivian M. Muns~ / City Clerk ~ Robert A. BradyLl rtt: City Manager ~1lV Approved by: Agenda Item NO.3 Page 1 of 1 CITY OF .~ LAIZE \6ILSiNO~ ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY Il~ CITY MANAGER 'jL!W DATE: AUGUST 12, 2008 SUBJECT: PRESENTATION Discussion The Western Municipal Water District and the EVMWD will make a presentation to the City Council. Prepared by: Vivian M. Muns~ City Clerk Robert A. Brady /II Nh City Manager ~ill/ Approved by: Agenda Item No.4 Page 1 of 1 CJ'rY OF ~. LAI(E ,6, LsifiORJ ~ DREAM EXTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: AUGUST 12, 2008 SUBJECT: PRESENTATION Discussion Cal Trans will make a presentation to the City Council regarding the Ortega Highway Safety Improvement Project. Recommendation Receive and file. Prepared by: Vivian M. Muns ~ /' City Clerk ~ Approved by: Robert A. Brady AI ~ City Manager ijlJf' Agenda Item NO.5 Page 1 of 1 CITY OF ~ LAKE ,6,LSiNORJ: Y DREAM EXTREME", REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: AUGUST 12, 2008 SUBJECT: WARRANT LIST DATED JULY 31, 2008 Discussion The warrant list is a listing of all general checks issued since the prior warrant list. Recommendation Authorize payment of Warrant List dated July 31,2008. Prepared By: Crystal Robinson n () Account Specialist I L~ Reviewed By: Matt N. Pressey~ Director of Admim~ve Services Approved By: Robert A. Bradyn~ City Manager lLW Agenda Item NO.6 Page 1 of 6 JUt Y 31. 2008 FUND# 100 101 105 110 112 118 130 135 205 211 351 353 357 360 362 363 365 366 367 368 369 371 372 373 374 375 376 377 378 381 382 384 385 386 387 605 606 608 620 650 651 CITY OF LAKE ELSINORE FUND DESCRIPTION GENERAL FUND SUPPLEMENTAL LAW ENFORCEMENT SERVICE FUND MISC. GENERAL PROJECT FUND STATE GAS TAX FUND TRANSPORTATION/MEASURE A FUND LAKE SIDE FACILITIES DIF FUND LIGHTING/LANDSCAPE MAINTENANCE FUND L.L.M.D. NO.1 FUND TRAFFIC IMPACT FEE FUND STORM DRAIN C.I.P. FUND A.D. 87-2 DEBT SERVICE FUND A.D. 89-1 DEBT SERVICE FUND C.F.D. 2003-2 DEBT SERVICE FUND A.D. 93-1 DEBT SERVICE FUND C.F.D.95-1 1996-E DEBT SERVICE FUND C.F.D. 88-3 III A 97 SERIES DEBT SERVICE FUND ----------..-...- C.F.D. 98-1 SUMMERHILL IMPROVEMENT DEBT SERVICE FUND C.F.D. 2005-6 CITY CENTER TOWN HOMES DEBT SERVICE FUND -------..-------- C.F.D. 2006-1 SUMMERL Y/LAING DEBT SERVICE FUND C.F.D. 2006-2 VISCAYA DEBT SERVICE FUND C.F.D. 2004-3 ROSETTA CANYON DEBT SERVICE FUND C.F.D. 2005-1 SERENITY DEBT SERVICE FUND C.F.D. 2005-2 ALBERHILL RANCH DEBT SERVICE FUND C.F.D. 2005-5 WASSON CANYON DEBT SERVICE FUND C.F.D. 2005-4 LAKEVIEW VILLAS DEBT SERVICE FUND -------------...-----. C.F.D. 2006-4 TR#30698/32129 DEBT SERVICE FUND C.F.D. 2006-3 LA STRADA DEBT SERVICE FUND C.F.D. 2006-6 TESSERA DEBT SERVICE FUND - ---------- C.F.D. 2006-8 TR#31957 RUNNING DEER ESTATES DEBT SERVICE FUND C.F.D. 2006-10 RIVERLAKE VILLAS DEBT SERVICE FUND C.F.D. 2006-9 TRIESTE DEBT SERVICE FUND C.F.D. 2003-2 SERIES 2006A DEBT SERVICE FUND C.F.D. 2004-3 SERIES 2006A DEBT SERVICE FUND C.F.D. 2007-4 MAKENNA COURT DEBT SERVICE FUND C.F.D. 2007-5 RED KITE DEBT SERVICE FUND PUBLIC IMPROVEMENT TRUST FUND MOBILE SOURCE AIR POLLUTION FUND TRUST DEPOSITS & PRE-PAID EXPENSE COST RECOVERY SYSTEM C.F.D. 2003-1 LAW & FIRE DEBT SERVICE FUND -- - ------..-- - - ----------- C.F.D. 2006-5 PARKS, OPEN SPACE & STORM DEBT SERVICE FUND WARRANT SUMMAR Y TOTAL $ ..1 ,85~,071.48 32,18.~.55 29,640.16 ~ 7',_~3. 1!3_ .1J~,l34."~Q .. .!-,1~2.0Q_ 28,4~?J_0 . _.1.450._9_Q 262.56 9,~16.20 25.70 73.50 ~,356.40 ~,J.~9. 1 5_ 500.00 2E>,~~2.08 7'~5_45.93 500.00 940.00 2,:3.Q.2J5. 1 ~,6j3~?9 4,97Q.?_~. ~,~44J~ 500.00 500.00 500.00 --------------- .....-..---- 500.00 500.00 500.00 500.00 ------------ 500.00 72.76 67.91 500.00 500.00 3,975.00 ___1.~_16.4.t_ _4Q~~00. 00 4,Q7'().?6 500.00 500.00 GRAND TOTAL 8/5/2008 Warrant 073108 1 of 1 $ 2,147,874.79 Agenda Item No.6 Page 2 of 6 JUt Y 31, 2008 CHECK# 72952 94600 94734 94735 94736 94737 94738 94739 94740 94741 96551 96585 96597 96708-96709 96710 96711 96712 96713 96714 96715 96716 96717 96718 96719 96720 96721 96722 96723-96724 96725 96726 96727 96728 96729 96730 96731 96732 96733 96734 96735 96736 96737 96738-96739 96740 96741 96742 96743 96744 96745 96746 96747 96748 96749 CITY OF LAKE ELSINORE WARRANT LIST VENDOR NAME AMOUNT {Jog.OO) . (~OO-,-OOJ 621.44 219.81 419.17 500.00 __ .. _.?~,!OO.OO 4,783.00 100.00 -----.- .--.....--.--- ----- _ ._._5-'.Q?'Q.~g J?,iQQ.QOt _ _< 1 ~:33_0.5Q2 l638.9~1 _ __ _ ._~,OOO.OQ. _ _ _ _. ?A2}.30 324.58 216.73 39.50 -- ._'!,~~:?~ .7,5QO.00 ~ ,19(;)..48 28.12 -----..._- ---..... 1J1~,-21 44.99 --- - -- ---.-.....--.----------. 834.30 94.65 .?,414.94 64,,264.88 770.00 ?,61~.~9. 500.00 ------ __________".___'.'m_____ 375.11 - ------ -- ----- --..---,,'----..- u _.. _ __h5.~l3.-QQ 90.00 _J.,?~}.57 ._. ~,?51.42 32.38 3,672.12 250.00 105.00 .52.Q~'~9 _..1. 8,~~f):QQ ?~5.63-.20 680.50 142.50 129.50 3Q,714.92 2,751.00 6,152.64 142.77 54.99 J,i3??,.65 VOID-GREGORY LEGAULT VOID-LAKE ELSINORE VALLEY SOCCER LEAGUE BCS INSURANCE & FINANCIAL SVC, INC. CANON FINANCIAL SERVICES, INC. INNOVATIVE DOCUMENT SOLUTIONS NORA & OSCAR VASQUEZ ELSINORE VALLEY MUNICIPAL WATER --- --- ---- I.C.MA RETIREMENT TRUST #302208 ------ ..---.....------. -- - -- - ____ _____n_. ___no, ____,., ____ STATE OF CLAIFORNIA, STATE CONTROLLER'S OFFFICE LORENA HANCOCK VOID-DBE DANIEL BOYLE ENGINEERING VOID-LORENA HANCOCK VOID-INNOVATIVE DOCUMENT SOLUTIONS A & A JANITORIAL SERVICE A & L LITHO A BETTER PARTY AMERICAN EXPRESS AMERICAN FORENSIC NURSES AMERIPRIDE SERVICE ANIMAL FRIENDS OF THE VALLEY APPLE ONE EMPLOYMENT SERVICES ARTISAN GOLDSMITHS & AWARDS B. STEPHEN COOPERAGE, INC. BILL BELVIN BLOOMFIELD GROUP, INC. BUNDY CANYON TURF SUPPLY BUREAU VERITAS NORTH AMERICA, INC. - -. BURKE, WILLIAMS & SOR_ENSi::t'-J, LLP STATE OF CALIFORNIA DEPARTMENT OF JUSTICE CANON FINANCIAL SERVICES, INC. CHRISTINA CASTRO CHEMSEARCH CITY & COUNTY SOIL.!=.NGINEERLN53,If\Jg. CITY OF CANYON LAKE CMS BUSINESS FORfv19, INC. CNH CAPITAL AMERIC,A.,!-.L.C. COAST TO COAST WIR.i::LES~,-INC. COLOR TECH COMMERCIAL PRINTING COPS FOR KIDS COTTONWOOD CANYON ELEMENTARY SCHOOL KIRT A. COURY CTAI PACIFIC GREENSCAPE CUTTING EDGE STAFFING, INC. ---- --------..--- D & SELECTRIC DAPEER, ROSENBIL T & L1TVAK~_~.L.P. DATA QUICK INFORMATION SYSTEMS~INC. DATA TICKET, INC. DAVID EVANS & ASSOCIATES,.LNC. DAVID HOGAN CONSULTING SERVICES FRANCISCO DiAl DISH NETWORK CAROLE K. DONAHOE, AICP $ 8/5/2008 Warrant 073108 1 OF 4 Agenda Item NO.6 Page 3 of 6 JULY 31. 2008 CHECK# 96750 96751 96752-9678 96759 96760 96761 96762 96763 96764 96765 96766 96767 96768-96769 96770 96771-96772 96773 96774 96775 96776 96777 96778 96779 96780 96781 96782-96785 96786 96787 96788 96789 96790 96791 96792-96793 96794 96795 96796 96797 96798 96799 96800 96801 96802 96803 96804 96805 96806 96807 96808 96809 96810 96811 96812 96813 CITY OF LAKE ELSINORE WARRANT LIST VENDOR NAME DOVERSPIKE & ASSOCIATES, INC. DOWNS COMMERCIAL FUELING, INC. E. V. M. W. D. E.S. BABCOCK & SONS, INC. EILEENS CLEANERS ELITE ELEVATOR, INC. ELSINORE MIDDLE SCHOOL ELSINORE VALLEY RENTALS EMKA'y', INC. ENVIRONMENTAL CLEANING ENVIRONMENTAL SCIENCE ASSOCIATES ESRI, INC. EXCEL LAND~_CAPE, INC. FALLBROOK CHAMBER OF COMMERCE FEDERAL EXPRESS CORPORATION FIRST AMERICAN CORE LOGIC,Jf\jC. FLEXIBLE BENEFITS GROUP, INC. FLO-SYSTEMS, INC. GALL'S RETAIL CA GENERATOR SERVICi::S,INC~__ GOLDEN OFFICE TRAILERS, INC. LUPE GOMEZ H.O.P.E.,IN_9. _ HARBOR FREIGHT TOOLS -------- --- HARRIS & ASSOCIATES, INC. HARTZOG & CRABIId-,-INC. HDR ENGIt'-Ji::ERINC;, INC. BECKY HERMESCH HI-WAY SAFETY, INC. HUNTINGTON BEACH HONDA HYDRO ~9APE PRODUCTS, INC._ IMPACT PROMOTIONAL PRODUCTS INLAND EMPIRE LOCK & KEY INLAND URGENT CARE WILDOMAR INNOVATIVE DOCUMENT SOLUTIONS INTERNAL REVENUE SERVICE - ----- --- JOHN DEERE LANDSCAPES KDM MERIDIAN PAT KILROY LAKE ELSINORE VALLEY EDUCATION FOUNDATION LAKE BUICK PONTIAC C3M9, INC. LAKE ELSINORE MOTORCROSS PARK, INC. LAKE ELSINORE TIRE & AUTO, INC. LAKE ELSINORE VALLEY CHAMBER OF LAKESHORE HOMES & DEVELOPMENT, INC. LE&SJW A LEXIS NEXIS L1LBURN CORPORATION L1NKLlNE COMMUNICA TION~,INC. L1UNA LOCAL 777 MACHADO ELEMENTARY LINDA M. MILLER AMOUNT ~~75.0g __ __ 8~~~~:L ~62_9~,-18 715.00 235.75 185.00 85.00 692.54 898.58 . _ _~0JJ3-,8Q_ 927.00 641.12 2,429.66 .1..5013__50 388.10 ______m______ 450.68 116.00 1,894.25 112.17 502.64 269.38 227.80 500.00 328.34 ---------. ----- 83,93.~:36 J_&1~.~1 12,05T.Z~ 40.00 _ 5,407.49 207.60 7.76 _ 4,38~&5 33.38 ------ ------ 265.00 ____n___.....____ 1,~Q1:10. 1.15 _J7,~?~:8_2. ~125.0Q 52.00 250.00 ______u. ____ 88.48 17,500.00 61.09 225.00 300.00 ___lQ,QQQ.QOm 234.00 ------------.-----. 3,7?1-.?Q 49.45 ____00____'_, _____ 1 ,~83.00 330.00 6,525.00 8/5/2008 Warrant 073108 2 OF 4 Agenda Item No.6 Page 4 of 6 JUt Y 31, 2008 CHECK# 96814 96815 96816 96817 96818 96819 96820 96821 96822 96823 96824 96825 96826 96827 96828 96830 96831 96832 96833 96834 96835 96836 96837 96838 96839 96840 96841 96842 96843 96844 96845-96849 96850 96851 96852 96853 96854-96855 96856 96857 96858 96859 96860 96861 96862 96863 96864 96865 96866 96867 96868 96869 96870-96872 96873 CITY OF LAKE ELSINORE W ARRANT LIST VENDOR NAME MOBILE SATELLITE VENTURES, L.P. MORROW PLUMBING, INC. NELSON PAVING, INC. NERAH STUDIOS NEWPORT BOATS NEXTEL COMMUNICATIONS NOBLE CONSULTANTS, INC. NORTH COUNTY TIMES OCB REPROGRAPHICS PERLMUTTER PURCHASING POWER GENARO PRATS PRE-PAID LEGAL SERVICES, INC. PREMIUM PALOMAR MT. SPRING WATER THE PRESS ENTERPRISE PRODUCTION VIDEQ,INC. PRUDENTIAL OVERALL SUPPLY QUILL CORPORATION RIGHTWAY SITE SERVICES, INC. SCOTT RIPPSTEIN RIVERSIDE COUNTY SHERIFF, A~c;9UNTING & FINANg~n COUNTY OF RIVERSIDE, OFFICE OF THE AUDITOR-CONTROLLER COUNTY OF RIVERSIDE, DEPT. OF ENVIRONMENTAL HEALTH COUNTY OF RIVERSIDE,?H~RIFF, STANLEY SNIFF SAFEWAY SIGN CO. INC. ---- ----- __ u____ ____ _ _ SCOTT FAZEKAS & A~~QCIA]"~?, INC. SCOTT MORRISON & ASSOCIATES SMART & FINAL KATHLEEN R. SMITH DAVID S. SOLOMON SOUTHEAST CONSTRUCTION PRODUCTS SOUTHERN CALIFORNIA EDISON CO. DANANJA SOYSA SPRINT STANDARD INSURANCE COMPANY STANDARD INSURANCE COMPANY T2 STAPLES BUSINESS ADVANTAGE STAUFFER'S LAWN EQUIPMENT SUAREZ'S AUTO UPHOLSTERY TEAM AUTOAID, INC. TEAMAN, RAMIREZ & SMITi-I,lNC. TEMESCAL CANYON HIGH SCHOOL TERRYBERRY COMPANY LLC TIME WARNER CABLE TIMMY D. PRODUCTIONS, INC. TROY LEE DESIGNS UNION BANK OF CALIFORNIA UNITED PARCEL SERVICE UNITED TRAFFIC SERVICES & SUPPLY VA CONSUL TING,INC. VERIZON BUSINESS VERIZON CALIFORNIA VERIZON ONLINE AMOUNT 72.88 128.84 14,~50.00 43.10 311.32 _~,~16.0J__ ___ ~!ZLOO _ J,7~~.3~ 79.77 JA~!:):6~n 1,780.00 129.50 333.10 4,~~O.OO 421.88 540.93 120.83 3,22~~~ 198.25 -----...-,..--- ------- -----....._--- 1,0?j,634.55 1,125.00 672.00 3_5,j30.5! 4-,-~90.31 _ ~Q22.68 320.00 69.65 652.50 4,g~.OQ... 191.40 1?~~~1.4~ 210.00 168.00 289.53 1.1,574.12 2,185.13 318.18 500.00 693.40 1..QQO.QO_ 280.00 -----"---.---..------ 740.92 57.07 900.00 306.90 . '19,163.49 304.71 97.84 .!4}}5~.~Q_ 575.00 3,E)15.24 159.95 8/5/2008 Warrant 073108 3 OF 4 Agenda Item NO.6 Page 5 of 6 JUt Y 31, 2008 CHECK# 96874 96875 96876 96877 96878 96879 96880 96881 96882 96883 PIE DATE 07/18/08 07/18/08 07/23/08 07/30/08 07/30/08 07/30/08 CITY OF LAKE ELSINORE WARRANT LIST VENDOR NAME AMOUNT 65.97 521.25 715.50 1,611.90 450.00 108,584.00 717.62 7,!:j75.00 35.82 ____ ~29li.OQ VERIZON WIRELESS TOM VO JR. WAL-MART COMMUNITY WEST COAST ARBORISTS, INC. WEST COAST SERVICES WESTERN RIVERSIDE COUNCIL OF GOVT'S WILBUR-ELLIS COMPANY WENDY WORTHEY ZEE MEDICAL, INC. ZIEGLER & SON PUBLISHING $ 1,735,408.65 PAYROLL CASH PAYROLL TAXES CALIFORNIA P.E.R.S. CALIFORNIA P.E.R.S. CALIFORNIA P.E.R.S. UNION BANK WIRE 168,350.66 66,576.60 ~2,251.1 0 103,357.78 ______, _______'.n...._ 4,355.58 ------., ----.-.. ------- 17,574.42 GRAND TOTAL $ 2,147,874.79 CHECK STOCK #338678 THRU 338830 8/5/2008 Warrant 073108 4 OF 4 Agenda Item No.6 Page 6 of 6 CITY OF ~ LAKE ,O,LSiNORf ~ DREAM E,XTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER AUGUST 12, 2008 SUBJECT: REQUEST TO WAIVE CITY FEES AND GRANT AN EXCEPTION TO SERVE ALCOHOL AT THE MUSIC WITH A VIEW CONCERT SERIES DATE: Backaround Elsinore Valley Arts Network (EVAN) will be hosting their tenth year of Concerts in the Park as part of their Music with a View concert series. The scheduled dates are Saturdays, August 16, August 23, August 30 and September 6, 2008. These free concerts are schedule to begin at 7:30 p.m. and will take place at McVicker Canyon Park. Discussion As part of the Conditions of Approval, EVAN is required to obtain and pay for law enforcement personnel assigned to the concerts and to obtain an ABC license to sell and serve alcohol. EVAN is responsible for all expenses associated with the promotion of the concert series, payment of licenses of copyright material, and payment to the musical performers. EVAN is requesting use of the park facilities, access to electrical, and will need staff support from the Parks and Recreation Department. City in-kind support for the concert series includes staff to place and take down traffic signs, supervise the parking lot, setup electrical, provide trash receptacles, clean restrooms and police the park after each event. The City will pay for insurance for the event. The cost for in-kind services for personnel and insurance is $5,168.56 and permit fees and electrical cost is $404.00. Total in-kind support for the concert series is $5,572.56. EVAN is requesting a waiver of the Lake Elsinore Municipal Code Sections 8.40.040(A); alcohol is prohibited in City Parks and Beaches, and 9.28.030; it is unlawful to furnish alcoholic beverages in public. Based on City Code, both sections allow City Council to make exceptions for serving alcohol in City parks. Agenda Item No. 7 Page 1 of 6 Request to waive City fees and grant an exception to serve alcohol at the Music with a View concert series August 12, 2008 Page 2 Fiscal Impact No additional impact to the general fund. Funds have been included in the Parks and Recreation 2008 - 2009 fiscal budget for personnel and insurance for the event. Recommendation Approve request to waive City fees and grant an exception to serve alcohol at the Music with a View concert series. Prepared by: Maureen Foster Davis Recreation SUP;,~r Ray Gonzales ~ Director of Parks and Recreation Robert A. Brady r1 A City Manager \~ Approved by: Approved by: Agenda Item No. 7 Page 2 of 6 ~Jsi \tOile CV a~~e~ .AlltS J{ etfA10m Presents MUSIC WITH A VIEW FREE TO ALL Concerts in the Park Series 2008 AUGUST 16 7:30 P.M. TO 9:30 P.M. MCVICKER PARK Doc Rock-it & the Radio Fliers -Vintage Rock, Soul, Rhythm & Blues AUGUST 23 7:30 P.M. TO 9:30 P.M. MCVICKER PARK Brian Lynn Jones and the Misfit Cowboys -Country AUGUST 30 7:30 P.M. TO 9:30 P.M. MCVICKER PARK Jason Weber Band -Jazz SEPTEMBER 6 7:30 P.M. TO 9:30 P.M. MCVICKER PARK Inland Valley Symphony FOOD SOFT DRINKS WINE & BEER WILL BE SOLD AT EACH EVENT Bring Your B1ankct! ILI\'c a Picnic! No Alcohol or Dogs Visit our website! musicwithavie'\v.com elsinorevalleyartsnetworkorg Agenda Item No. 7 Page 3 of 6 COMMUNITY SERVICES DEPARTMENT 130 S. Main St. Lake Elsinore, CA 92530 (951) 674-3124 x265 FAX (951) 471-1418 Date Submitted lAKE ELSINORE COMMUNITY SERVICES DEPARTMENT APPLICATION FOR USE OF FACiliTIES APPLICATION IS NOT APPROVED UNTIL SIGNED BY COMMUNITY SERVICES DEPARTMENT MANAGEMENT. (DO NOT USE PENCIL) DATE/SOFACTIVITY: ~tMr/~/. ~ 3, 3tJ. II ~y}~ 0 ~8 NAME OF FACILlTY/FIELD/PARK:~ C I/.LC~ p~ AUDITORIUM: MEETING ROOM: KITCHEN: OTHER: TIME OF USE: FROM 31'11 TO ~ (INCLUDE SET-UP & CLEAN UP TIME) / ESTIMATED ATTENDANCE: 1-- g txJ ADMISSION CHARGE: YES _ NO L AMOUNT: $ PURPOSEOFUSE:~~dVtiw 6t.u-~ ~ WILL ALCOHOL BE SERVED? YES ~ _ (IFYES. INSURANCE AND SECURITY IS REQUIRED) ORGANIZATION REQUESTING FACILITY/FIELD/PARK: E V IJ )./ PERSON PHYSI~ IN CHARGE OF FUNCTIONO~ii~OME PHONE:I~ ADDRESS:'B2 t:12Y- ~1~ CIT~ ---'---- ZIP ~ ~ONE:fi5J,__ I/WE HEREBY CERTIFY THAT WE SHALL BE PERSONALLY RESPONSIBLE, ON BEHALF OF OUR ORGANIZATION, FOR ANY DAMAGE OR UNNECESSARY ABUSE OF FACILITIES AND EQUIPMENT AS A RESULT OF USE BY OUR ORGANIZATION. WEll AGREE TO ABIDE BY AND ENFORCE THE RULES AND REGULATIONS OF THE CITY OF LAKE ELSINORE, AND CERTIFY THAT WE HAVE READTHE RULES AND REGUL IONS ONTHE BACK OFTHIS APPLICATION. II I "iM../ DATEo (;s IJ / i? ta HOMEPHONE.(___) . ZIP~~dJ WOFlf<PHONE:(.2Si~ 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 DEPARTMENT USE ONLY FACILITY/FIELD/PARK RENTAL FEE: EXTRA SUPERVISION/CUSTODIAL TIME: ADDITIONAL CHARGES LIGHT FEE/ELECTRICAL FEE (PARKS AND FIELD) CLEANING FEE (NON-REFUNDABLE) INSURANCE DAMAGE DEPOSIT (REFUNDABLE) HRS @ $ HRS @ $ /HR /HR $ HRS @ $ /HR TOTAL FEES AND DEPOSITS $ AUTHORIZED BY: APPROVED: DENIED: REASON: DEPOSIT $: DUE DATE: INSURANCE: YES ___ NO ___ AMOUNT: $ DATE BALANCE $: DATE FEES PAID DUE DATE: WHITE - FILE YELLOW - PUBLIC WORKS PINK - SHERIFF GOLDENROD - APPLICANT Agenda Item No. 7 Page 4 of 6 COpy - LLC -~ /. 'C:I-I-Y'--)I~ LATZE~ ,C, L S I Ii () l,-E .~~ ! ') F I ,\ ,"",1 I " ] "J 1\'1 I o I ~OO(P@rm~@~lfJ ~@&IJ~@[K1J What Is a Co-sponsored Event? A co-sponsored event is defined as an event that is planned and conducted by an applicant that meets the criteria for co- sponsorship. The City of Lake Elsinore participates in the event by contributing staff time, public safety services and/or the use of facilities. Co-sponsorship service levels will vary and is based on the needs of the group. Funding is not available; co- sponsorship is limited to in-kind services or use of facilities. Facility Use: Facilities include the Community Center, Cultural Center, Senior Center and Park sites. Co-sponsorship applicants requesting the use of a facility must also complete a Facility Use Agreement Application along with their co-sponsorship application paperwork. Street Closure: Parades, festivals, and fairs that take place within City limits on a city street may require street closures. Events such as street fairs or cruise nights will require review from the traffic engineer and approval. Services: Any event in which City services like fire or police are requested will be reviewed for merit. These services may be provided as in-kind or billed to the organization. Staff time by City Departments such as Public Works, Parks or Recreation will be reviewed for service level required and offered in kind. Procedure for Reauestlna City Co-SDOnsorshlD CO-$oonsonhID CrIterIa Checklst ZII ap Ilcatlons In consideration for co;s~_ t!.f"'_~_'-_ lil!t me the following criteria: 2Pllcantmust show proof of 501 (c) 3 nan-profit status r that the event Is not for profit. l!1 fPPllcant must be based In the City of Lake Elsinore. i:6 ~ pllcant's event must be open to aU Lake Elsinore residents. 2' applicant's event must be a benefl,fp the ' ommunlty. Applicant must ml out all forms as re:::'; Facilities Application, Event Information & Budget. Complete the Co-Sponsorship Application with Budget Worksheet and Facility Use Application as needed. 2. Submit application and required forms to the Parks & Recreation Department by the following deadlines: Event dates Jan 1 thru June 30 by October 1 sf Event dates July 1 thru Dee 31 by April 1 st of each year to: City of Lake Elsinore Parks & Recreation Department J 30 S. Main St. Lake ElsInore, CA 92530 Upon department review of co-sponsorship request; if approved; the application will be prepared for submission to City Council and place the request for co-sponsorship on the City Council agenda for review, comments and approval. 4. Staff shall notify the applicant requesting the co-sponsorship of the date, time and location of the City Council meeting at which the application will be considered and the applicant may attend the meeting. Upon approval by the City Council the request will be forwarded to Parks & Recreation staff for consideration and completion. 6. Organizations that receive approval must recognize the support of the City in all publicity and advertisements. All event press releases, fliers, posters, banners, etc; must include the City of Lake Elsinore logo and all items used in promotion of the event must be reviewed for content prior to pubfic distribution. Upon approval by the City Council, the applicant will be notified in writing and levels of service and in kind support will be identified by the Deportment of Parks & Recreation. 8. An agreement will be entered into specifying the staff needed and in-kind services while identifying the organizations requirements to complete the special event process. . If applying for the use of a facility, a Facility Use Application must be presented with the co-spo;KJrship application. The Parks & Recreation Director. or designee, can approve co-sponsorship requests for the use of facilities that do not impact facility rentals and/or programs which do not exceed $5,000 cumulatively, annually. 1. 3. 5. 7. 9. 10. .. I have read the above procedures that identify the criteria for Co-sponsorship and understand that aulo~atlc and 5U~ect 10 re~ew.ln B;:b~ is &rrited.'o ;t:;;;=-1obIe at ff>e ~~~~ ignature of Representative of Requesting Organization Print Name D e ,-' Agenda Item No. ( Page 5 of 6 EVENT INFORMATION ''6 )3 Date: ~, -nme: 'Pi Ipm Expected Attendance: .:J-POO Facility or Park Requested: 11/(' fLf~ ~ Facility Use Application Attached Gi) No Contact: ~ ~dja~ Phone_E-m: nt:/flthli J ~ lIlriu BUDGET WORKSHEET To be completed by the applicant Proposed Revenue REVENUE TYPE Describe PROPOSED Items and process PREVIOUS EVENT REVENUES TIcket/Entrance Fees if-. fu . ~~.L-t.J..- J ..-P ~ r , Donatlons Received Food/8everage Soles Merchandise Soles ~. 0 , Other Income '7~ --er- Total Revenue sed Expenses .. ."#7:....1, ..... ReYlew by stall Expense Description ;J.oc/l~COSI recommended Approved D Decorations. props. handouts 0 D Multi Media: Press Releases. Newspaper "'ds. too TV. other Insurance Binder D "'BC License/Sole of Liquor /..1. f), Do Health Permit D Food/Drink (including liquor sales) /ql/f D "'dvertlsing/Promotional; flier>. posters banners 9' ~ 3. D Security 1~7/, D Equipment Rentals: generat"". light towers. ?0 71, stages. tables. chairs. canopy. P.... etc D Portable toilets ~ D Other. ftthA :.4 ~~A.) / ~/ -:300 ..L/~. ,4..~ ~.31 0 '7f7 Total Expenses Propo Servic R t d es eaues e Assistance Service Description Approved Recommendations Service Levels/lrrKind Recommended Requested? IStaff will complete) (Staff will complete I POLICE D FIRE 0 D Public WorI<s: streets, signage CITY STAFF D Par1<s: trash. set up. irrigation. lights D Recreation: administration D Traffic; closures. detours '~T . . . Agency Partnerships Number of Event Staff Review by stoff recommended 0 Public Agencies: D Volunteers: Agenda Item No. 7 Page 6 of 6 CITY OF ~ LAK..E ,6,LSiNORf ~ DREAM EXTREME TO: REPORT TO CITY COUNCIL HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: AUGUST 12, 2008 SUBJECT: LICENSE AGREEMENT ALBERHILL RANCH SPORTS PARK Backaround On July 1, 2007, the City accepted the Alberhill Ranch Sports Park as complete from Castle and Cooke. The Park is comprised of five athletic fields, one being a joint use field which Castle and Cooke intend to convey to the Lake Elsinore Unified School District for use as a school site. The District and the City have discussed utilizing the joint use area for recreation and education purposes. However, the District is not ready to accept conveyance of the area at this time. Castle and Cooke, through a license agreement, have agreed to let the City use the area for recreational purposes until the District is ready to use it for educational purposes. Discussion The License Agreement is for a portion of the athletic field located at the upper portion of the park adjacent to the Boys and Girls Club facility. The property line runs through the middle of the field and is currently being used by the City for soccer practices and games. In addition, the Boys and Girls Club utilizes this field as their primary recreational area for their outdoor sports program and activities. The term of the License Agreement is retroactive to July 1, 2007, and continues through December 31, 2013. Once the District takes ownership of the property, a joint use agreement will need to be approved with the District. The City is responsible for the maintenance and utility expenses for this area. The cost for maintenance is included in the Parks and Recreation Department 2008-2009 fiscal budget. Agenda Item NO.8 Page 1 of 9 License Agreement Alberhill Ranch Sports Park August 12, 2008 Page 2 Fiscal Impact Funds have been included in the Parks and Recreation 2008 - 2009 Fiscal Budget. Recommendation Approve the License Agreement for Alberhill Ranch Sports Park and authorize the City Manager to sign the agreement. Ray GOnZalesW( Director of Parks and Recreation Approved by: Approved by: Robert A. Brady(1 ~ City Manager tJ)V Agenda Item No.8 Page 2 of 9 tDw O::cn <(:J Wt- cnz :J5 'Z.., 5~:O<: ..,-0:: -,08: o~~ 00 :I:w~ ~OI1. ~ffit:i 8:~~ .... 9 C) z :;:: 0:: ~ (" >- ~ ~ W III :=5 3re ~owuo:: W:I: 0:: I/) ::!l fn~j:!~8 ~ g ~::l 0. "e:; 06 ~ 01/) ~ 0:: W 0 ll- 0 III )'" :I: "U? b Z.~ J. ~ CJg;; . -0 ~ t1J~ ~ WUJ g Q~ ....10 o <C 0:: ::>>0 ....11.. o.lil 0:: W~ Uw Zg: o U z o ~ ~ a:: ~ I/) g m ~ "~ w z o ~ I" Z W := :J z o :2 l<: 0:: ~ enda Item No.8 Page 3 of 9 LICENSE AGREEMENT (ALBERHILL RANCH SPORTS PARK) THIS LICENSE AGREEMENT (this "A!!reement"), dated for identification purposes as of August12, 2008, by and between CASTLE & COOKE ALBERHILL RANCH, LLC, a California limited liability company ("Licensor"), and the CITY OF LAKE ELSINORE, a municipal corporation ("Citv" or "Licensee"). Licensor and the City are hereinafter sometimes referred to individually as a "Partv" and collectively as the "Parties." RECITALS The following recitals are a substantive part of this Agreement: A. Licensor owns certain real property located in the City of Lake Elsinore, County of Riverside, California, more particularly described as Assessor Parcel Numbers and identified on the Map attached as Exhibit "A" as the "Park/School Joint Use Area wi Fence Dividing Joint Use Area From Park" (the "License Area"). B. The License Area is landscaped but is otherwise unimproved. C. Licensor intends to convey the License Area (along with certain contiguous property) to the Lake Elsinore Unified School District (the "District") for use as a school site. The District and City have discussed utilizing the License Area as a joint use area for recreation and education purposes. However, the District is not ready to accept conveyance of the License Area at this time. Licensor desires to allow the City to utilize the License Area for recreation purposes until such time that it is conveyed to the District. NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Licensor hereby grants to Licensee the license and other rights set forth herein in accordance with the terms and conditions of this Agreement. 1. License. Licensor hereby grants to Licensee a temporary license to access and utilize the License Area for purposes of recreation related to the Alberhill Ranch Sports Park as determined by the City in its reasonable discretion, subject to the terms and conditions set forth herein (the "License"). Licensee shall have no rights whatsoever to conduct any other activities upon the License Area. 2. Term. This Agreement shall be deemed effective as of July 1, 2007 (the "Effective Date") and shall continue until December 31, 2013, unless earlier terminated in accordance with Section 3 below (the "Term"). 3. Termination. The License may be terminated without cause by either Party upon thirty (30) days written notice. 4. No Licensee Alterations. Except for the watering, and maintenance of existing landscaping and irrigation improvements, the Licensee shall not materially alter, add to or in any License _ Agreement_(Alberhill_ Ranch_Sports _ Pa rk) 072408 Agenda Item NO.8 Page 4 of 9 material way change or make alterations to the License Area without the prior consent of Licensor, which may be given or withheld in Licensor's sole discretion. 5. Maintenance. During the term of the License, Licensee shall be fully responsible for all repair and maintenance of the License Area (including the landscaping improvements located thereon) and shall keep the License Area in good, clean and safe condition, including, without limitation, (i) abating all weeds, (ii) watering and maintenance (including the cost of water and electricity) of all landscaping improvements, (iii) maintaining all irrigation equipment and (iv) observing all local, state, and federal laws, ordinances, rules, requirements, resolutions, policy statements and regulations ("Governmental Ree:ulations"). Licensee shall conduct activities within the License Area in accordance with Licensee's rules and regulations pertaining to all patrons utilizing the Park. 6. Assie:nment. Licensee shall not sell, assign, mortgage, pledge or in any manner transfer the License or any interest herein, nor sublet or license all or any part of the License Area, by operation of law or otherwise, without Licensor's prior written approval, which approval may be withheld in Licensor's sole and absolute discretion. 7. Assumption of Risk. Licensee fully assumes all risks associated with entry onto and use of the License Area, including, but not limited to, damage or injury, including death, caused by Licensee's and/or any Licensee Party's use of the License Area. Licensor assumes no responsibility for any conditions existing or occurring on the License Area and makes no representations or warranties whatsoever as to the safety of any Licensee Party. Licensee hereby agrees that the use of the License Area by Licensee Parties is at the Licensee's own risk. Licensor shall not be responsible for warning of any hazards, known or unknown, associated with the License Area. For purposes of this Agreement, "License Partv(ies)" shall mean Licensee and Licensee's employees, agents, contractors, invitees, licensees, customers and/or any other person entering upon the License Area at or with the direction, request or permission of Licensee (including members of the public). 8. Release and Indemnification. Licensee acknowledges that Licensee is fully responsible for the operation, maintenance and use of the License Area and that, accordingly, Licensor should not incur any liability solely as a result of its fee title ownership of the License Area. Accordingly, Licensee agrees to the following provisions to protect Licensor from such potential liability which provisions shall survive any termination of the License and/or this Agreement: (a) Indemnification. Licensee hereby agrees to indemnify, defend and hold harmless Licensor, its members, officers, directors, employees, agents, representatives and successors and assigns, from any and all claims, actions, damages, liabilities, costs, and expenses, including reasonable attorneys' fees and costs, and including personal injury and property damage, which arise in any way or are related to the maintenance, use or operation of the License Area (including any use by the Licensee Parties) during the Term. This indemnification shall not include any indemnity or other obligation of the License Parties regarding or relating to remediation of hazardous materials existing within the License Area prior to the Term. License _ Agreement_(Alberhill_ Ranch_Sports]a rk) 072408 2 Agenda Item No.8 Page 5 of 9 (b) Release. Licensor hereby represents that it is not aware of any matters falling within the terms of this release as of date of Licensor's execution of this License. In reliance of the forgoing representation and except with respect to the gross negligence or willful misconduct of Licensor, Licensee hereby releases and waives any rights to recover against Licensor for any liability for: (a) damages for injury to or death of persons; (b) any loss or damage to property; or (c) any loss or damage to improvements, to the extent that such damages described in clauses (a), (b), and (c) above arise directly or indirectly in connection with Licensee's and/or the Licensee Parties' use of the License Area during the Term. The provisions of this Section are intended to restrict Licensee (to the fullest extent permitted by law) to recovery against its own insurance carriers, if at all, and waive fully, and for the benefit of each, any rights and/or claims which might give rise to a right of subrogation in any insurance carrier. Without limiting the generality ofthe foregoing: LICENSEE ACKNOWLEDGES THAT IT HAS BEEN ADVISED BY LEGAL COUNSEL AND IS FAMILIAR WITH THE PROVISIONS OF CALIFORNIA CIVIL CODE SECTION 1542, WHICH PROVIDES AS FOLLOWS: "A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER, MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR." LICENSEE, BEING AWARE OF THIS CODE SECTION, HEREBY EXPRESSLY WAIVES ANY RIGHTS IT MAY HAVE THEREUNDER, AS WELL AS UNDER ANY OTHER STATUTES OR COMMON LAW PRINCIPLES OF SIMILAR EFFECT WITH RESPECT TO MATTERS ADDRESSED IN THE PRECEDING RELEASE. Licensee's Initials: 9. Insurance. Without limiting Licensee's duty to indemnify Licensor, Licensee shall provide and maintain throughout the term of this Agreement, at its own cost and expense, the following insurance, and all Commercial General Liability, Auto Liability and Umbrella/Excess liability policies shall name Licensor and its members as additional insureds. Such insurance requirement shall be evidenced by certificates and the required additional insured wording shall be endorsed to the policy and attached to the certificate. The certificates of insurance, additional insured and waiver of subrogation endorsements shall be delivered to Licensor prior to execution of this Agreement and renewal certificates and endorsements shall be delivered to Licensor prior to expiration of the existing policies. At least thirty (30) days notice shall be given to Licensor prior to cancellation or material change in coverage of the policies. (a) Commercial General Liability insurance, with minimum limits of $5,000,000 per occurrence, written on a standard ISO occurrence form (or a substitute form providing equivalent coverage) through the use of a primary and/or Umbrella/Excess liability policy(ies). The policy(ies) shall include a severability of interest clause providing that the coverage applies separately to each insured except with respect to the limits of liability. License _ Agreement_(Alberhill_ Ranch_Sports _ Pa rk) 072408 3 Agenda Item No.8 Page 6 of 9 (b) Commercial Automobile Liability insurance, including garagekeeper's liability covering any autos (including owned, hired, borrowed, and non owned autos), with a combined single limit for bodily injury and property damage of not less than $5,000,000 through the use of a primary and/or Umbrella/Excess liability policy(ies). (c) Workers' Compensation insurance (statutory limits complying with the laws of Cali fomi a) and Employers' Liability insurance with a minimum limit of$l,OOO,OOO. (d) Insurers shall have no right of recovery or subrogation against, and shall contain a waiver of subrogation in favor of, Licensor, its subsidiaries and its affiliates (including its employees, directors, officers and agents), and the insurance policies provided by Licensee shall be primary and non-contributory for any and all losses covered by the above described Insurance. (e) Licensee shall be solely responsible for the payment of any and all deductibles and self-insured retentions applicable to the above described insurance policies. (t) Licensee shall require any party, including, but not limited to, contractors and suppliers, performing material work or providing material services in or upon the License Area to purchase and maintain insurance coverage, and provide the same waivers, certificates and additional insured endorsements, as required in this Section prior to commencing the work or servIces. 10. Condition of the License Area. Licensee has fully inspected the License Area. Licensor is granting the License, and the License is accepted by Licensee, "WHERE IS, AS IS," and without recourse. Licensor disclaims and makes no representations or warranties, express or implied, by fact of law, with respect thereto, including, without limitation, representations or warranties of merchantability of fitness for the ordinary or any particular purpose, the condition of the License Area, or the future operations of the License Area. No claim shall be made by Licensee relating to the condition, operation, use or completeness of the License Area or for incidental or consequential damages arising therefrom. Licensee further agrees that Licensor shall be released from all responsibility whatsoever regarding the condition of the License Area, and that there are no understandings, agreements, promises, warranties, representations, or stipulations, express or implied, not specifically contained herein. 11. Taxes and Utilities. Licensee shall be responsible for the payment of all taxes, assessments and utilities for the License Area, including, without limitation, any real estate taxes and special assessments owed to any governmental organization, including, without limitation, the federal government, the state or the county, during the term and during any other period after the Effective Date that Licensee occupies or uses the License Area. In the event such taxes, assessments or utilities are paid by Licensor, Licensee shall reimburse Licensor for any such taxes, assessments or utilities paid by Licensor within fifteen (15) business days of delivery of a copy of such tax, assessment or utility bills. 12. Default: Remedies. In the event of any default by a Party under this Agreement that is not cured within fifteen (15) days of written notice to the defaulting Party, the Party claiming a default shall have all other rights and remedies provided by law or in equity, and License _ Agreement_(AlberhilJ _Ranch_Sports _ Pa rk) 072408 4 Agenda Item No.8 Page 7 of 9 collect all damages directly and indirectly caused by the default and the right to enforce specific performance of this Agreement. 13. Attornevs' Fees. Should either Party institute any action or proceeding at law or in equity to enforce any provision of this Agreement, or for damages by reason of an alleged breach of any provision of this Agreement, or otherwise in connection with this Agreement, the prevailing Party shall be entitled to recover from the losing Party reasonable attorneys' fees and costs, including but not limited to fees for experts for services rendered to the prevailing Party in such action or proceeding. 14. Severability. The invalidity or illegality of any provision shall not affect the remainder of this Agreement and all remaining provisions shall, notwithstanding any such invalidity or illegality, continue in full force and effect. 15. Successors. Subject to the provisions of this Agreement on assignment, each and all of the covenants and conditions of this Agreement shall be binding on and shall inure to the benefit of the Parties and their respective heirs, successors, executors, administrators, assigns, and personal representatives. 16. Waiver. The waiver by either Party of any term, covenant, or condition contained in this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition. 17. General Provisions. This Agreement shall become valid and effective only when executed by the Licensee as well as the Licensor. This Agreement supersedes all prior discussions and agreements of the Parties relating to the transaction contained in this Agreement. The License may be modified only by a written instrument executed by both Parties. Neither Party shall, by the execution of this Agreement, in any way or for any purpose, become a partner or a member of a joint enterprise, with the other. 18. Counterparts. This Agreement may be executed by the Parties hereto in any number of counterparts, each of which shall be deemed to be an original and all of which together shall constitute one and the same agreement. 19. Governin!! Law and Venue. This Agreement shall be governed by, and construed and interpreted in accordance with, the laws of the state of California. In the event that either Party institutes an action at law or equity to cure, correct or remedy any default under this Agreement, such legal actions shall be instituted in the Superior Court of the County of Riverside, State of California, in an appropriate municipal court in that County, or in the Federal District Court in the Central District of California. 20. Administration. The City Manager of the Licensee is authorized to act on behalf of the Licensee with respect to all actions to be undertaken by the Licensee under this Agreement. (Signature Page Follows) License _ Agreement_(Alberhill_ Ranch_Sports]a rk) 072408 5 Agenda Item NO.8 Page 8 of 9 Date: ,2008 ATTEST: VIVIAN M. MUNSON, CITY CLERK By: Vivian M. Munson APPROVED AS TO FORM: LEIBOLD McCLENDON & MANN, P.c. By: Date: Barbara Zeid Leibold ,2008 License _ Agreement_(Alberhill_ Ranch_Sports _ Pa rk) 072408 "LICENSEE (CITY)" CITY OF LAKE ELSINORE, a municipal corporation By: City Manager "LICENSOR" CASTLE & COOKE ALBERHILL RANCH, LLC, a California limited liability company By: Name: Title: By: Name: Title: 6 Agenda Item No.8 Page 9 of 9 CITY OF ~ LAKf; ,6,LSiNORJ: ~ DREAM E;(TREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: AUGUST 12, 2008 SUBJECT: DRAFT PARKS AND RECREATION MASTER PLAN REVIEW Back~round At the March 12, 2008, City Council meeting, City Council authorized staff to enter into an agreement with Baxter Miller Landscape Architecture (BMLA), to update the City's Parks and Recreation Master Plan. The purpose of the Parks and Recreation Master Plan is to create a clear set of goals, policies and objectives, which will provide direction to City staff, the Planning Commission, and the City Council, for development and enhancement of the City's park system and recreation program element for the next 22 years. This Plan will also provide a basis for improved coordination between the City, the school district, and other jurisdictions for joint use of facilities such as ball fields and trails and for joint development projects. Discussion The Parks and Recreation Staff and BMLA have been working to update the Parks and Recreation Master Plan. This Plan is in a draft format and is being presented to City Council for review purposes only. Staff is recommending Council review the Park Master Plan over the next two weeks. At the August 26, 2008, City Council meeting, a study session will be held to formally present the Master Plan to the Council. During the study session, City staff and BMLA will present the plan in detail and will conduct an open discussion with Council to obtain their ideas and comments. Based on Council's direction, staff will incorporate the ideas and comments within the Parks and Recreation Master Plan. Staff will develop a final Master Plan to present to the City Council at a future meeting. Agenda Item No.9 Page 1 of 90 Draft Parks and Recreation Master Plan Review August 12, 2008 Page 2 The Parks and Recreation Master Plan is comprised of ten (10) sections. The first portion of the plan provides an overview to the City's current programs and provides an inventory of existing facilities, park improvements and city demographic information. The second portion of the plan projects the amount of park acreage needed, the cost to enhance the park system, projects facility standards and estimates the cost to maintain the parks for the next 22 years. Fiscal Impact No fiscal impact. Recommendation Accept and file the Draft Parks and Recreation Master Plan. Prepared by: Ray Gonzalel'~ Director of Parks and Recreation Approved by: Robert A. Brady,(J ~ City Manager W Attachment: Draft Parks and Recreation Master Plan Agenda Item No.9 Page 2 of 90 Table of Contents Page Acknowledgements AK-1 Preface P-1 Section 1: Introduction 1.1 Overview 1.2 Setting 1.3 Recreation History 1.4 Needs and Recommendations 1.5 Scope 1-1 1-1 1-2 1-3 1-3 Section 2: Summary 2.1 Purpose 2.2 Study Process 2-1 2-2 Section 3: Goals and Actions 3.1 Introduction 3.2 Definitions 3.3 Evaluation and Update 3.4 Goals and Actions 3-1 3-1 3-1 3-1 Section 4: Recreation Element 4.1 Introduction 4.2 Recreation and Park Standards 4-1 4-2 Section 5: Park Service Areas 5.1 Service Area Methodology 5-1 Section 6: Demographic Information 6.1 Population Analysis 6.2 Growth Projections 6.3 Growth Distribution 6-1 6-1 6-3 Section 7: Recreational Facilities 7.1 Existing Park Facilities 7.2 Existing Recreation Centers 7.3 Proposed Park Facilities and Recreation Centers 7.4 Trails and Bikeways 7-1 7-17 7-21 7-24 Section 8: Park Acreage Requirements 8.1 Park Acreage Required at Build Out 8-1 Section 9: Acquisition and Financing 9.1 Acquisition and Financing Strategies 9.2 Development Fees 9.3 Implementation 9-1 9-2 9-5 Section 10: Parks and Recreation Facility Maintenance Costs 10.1 Parks and Recreation Facility Maintenance Costs 10-1 Appendix A: Recreation Questionnaire Appendix B: Community Workshop Results Appendix C: Proposed Trail System A-1 B-1 C-1 Agenda Item No.9 Page 4 of 90 List of Tables Table 4-1 City of lake Elsinore Current Recreational Standards Table 4-2 City of lake Elsinore Projected Recreational Standards Table 6-1 City of lake Elsinore Population Trends 1990-2007 Table 6-2 Projected Annual Growth Table 6-3 Service Area Build-out Scenario Table 7-1 Proposed Park and Recreation Facilities for Service Area A Table 7-2 Proposed Park and Recreation Facilities for Service Area B Table 7-3 Proposed Park and Recreation Facilities for Service Area C Table 8-1 Build Out Projections by Service Area Table 9-1 Development Impact Fee Comparison Table 9-2 Proposed Improvements to Existing Facilities Table 9-3 Future Facilities Costs Table 9-4 Summary of Capital Costs by Park Improvement Program Table 10-1 Existing Recreation Facilities Maintenance Costs Table 10-2 Future Recreation Facilities Maintenance Costs 4-3 4-4 6-1 6-2 6-4 7-21 7-21 7-22 8-1 9-3 9-5 9-6 9-7 10-1 10-2 List of Exhibits Exhibit 1-1 City of lake Elsinore Exhibit 2-1 Underserved Areas Exhibit 2-2 Existing Schools Exhibit 5-1 City of lake Elsinore Service Areas Exhibit 7-1 Existing Parks Exhibit 7-2 Recreation Facilities Exhibit 7-3 Future Parks 1-4 2-9 2-10 5-2 7-16 7-21 7-24 List of illustrations Illustration 7-1 Type A Pedestrian Trail Illustration 7-2 Type B Pedestrian Trail Illustration 7-3 Type C Pedestrian Trail Illustration 7-4 Class I Bikeway Illustration 7-5 Class II Shared Biking and Parking lane Illustration 7-6 Class II Dedicated Biking and Parking lane Illustration 7-7Class III Bikeway Illustration 7-8 Horse Only Trail Illustration 7-9 Horse Combo Trail 7-25 7-26 7-27 7-28 7-29 7-30 7-31 7-32 7-33 Agenda Item No.9 Page 5 of 90 city of lake Elsinore _L PREFACE What is a Parks and Recreation Master Plan? At its essence, a Parks and Recreation Master Plan is simply a clearly defined guide to the long term development and programming of public recreational facilities. These facilities range from small pocket parks like Linear Park, to large multi-acre, multi-purpose parks like that of McVicker Park. In addition to planned outdoor spaces the development of other types of recreational facilities are also guided by a Parks and Recreation Master Plan. Examples of these special use facilities include Lakepoint Senior Center and Lake Community Center. In addition to facilities that have already been developed, a Parks and Recreation Master Plan also guides the development of future recreational facilities by ensuring that acquisition, development, management, and maintenance practices are based on sound decision making that work in harmony to enhance the recreation experience for all stake holders. Why is this Parks and Recreation Master Plan important? The Master Plan process allows the City to recognize and address current and future recreation needs while helping to determine the best uses for specific sites and to optimize management of each site's resources based on proposed growth projections. As the City of Lake Elsinore continues to grow, so does the need for the quantity and quality of recreation facilities that respond to the needs of the population in a manner that ensures the health, safety, and welfare for all stake holders. Not only must the City endeavor to meet Parks and Recreation Master Plan --- the needs of the current population, care must also be taken to make certain that the needs of the future population are also met in an effective and efficient manner. In addition to meeting population needs, the City also recognizes its unique distinction as a recreation destination for the larger region and as such must also respond to the recreation needs of visitors to our great city. Such a diverse group of users will require an equally diverse selection of recreation opportunities ranging from passive (wildlife viewing, picnicking), active (organized sports), and extreme (skydiving, moto-cross). Through the Master Plan process the City's current and future needs are recognized and addressed. The Master Plan process also provides an opportunity for stake holders to participate in the decision making process. Through the use of community meetings and questionnaires the citizens of the City are given the opportunity to offer suggestions and voice concerns regarding the development of recreation facilities in their communities. The City recognizes the fact that one of the most valuable resources in any decision making process are its citizens and place a high level of value on their insight. To a lager extent, the value of a Parks and Recreation Master Plan stems from the inherent value that open public space plays in the urban environment. Historically, public parks and recreation facilities have been used by municipalities as a means of providing city residents with accessible outdoor spaces to be used for a variety of activities. "Dating back to the 19th century when Frederick Law Olmsted introduced the first large-scale city parks to this country, these green spaces [have] provided relief... and brought ~ gda Item NO.9 Page 6 of 90 City of Lake Elsinore - people together across social, economic and racial divides".1 Today we can look at parks and recreation as providing a number of benefits for city residents: . Recreation - In addition to providing areas for exercise and other types of health promoting activities, recreation facilities also serve as meeting places for the community helping to strengthen social ties. . Community Aesthetics - Well maintained parks and recreation centers make bold, positive statement not only for City as a whole but also for the communities in which they are located. . Transportation Alternatives - A well defined and comprehensive trails network provides an outlet for recreation activity but it also provides the opportunity for alternatives to vehicular transportation modes. This concept has gained enormous support within the last few years as municipalities and citizens seek ways to minimize their ecological impact. . Wildlife Habitats - Parks and open space provide much needed opportunities for viewing wildlife within the urban fabric. . Education - Parks and open space allow people to make connections to the natural environment and the systems that exist within them. With this understanding people are able to better visualize the role that their actions have on the environment. Parks and Recreation Master Plan -- . Air Quality - The vegetation found in parks and natural open space can help mitigate poor air quality through the photosynthetic process by removing carbon dioxide and other pollutants. Notes 1. Parks Practices About Parks Practices htto://www.oarksoractices.oralindex.oho?ta=artictes&to oics=47 (April 24, 2008) P-2 ~ C"~-Ia Item NO.9 ,,:,~ Page 7 of 90 City of Lake Elsinore - SECTION 1: INTRODUCTION 1.1 OVERVIEW The City of Lake Elsinore Parks and Recreation Master Plan contains action plans (recommendations) to help guide decision-making relating to parks, recreation, programs, open space, and facilities within the City for the next twenty-two (22) years. This plan is a concise summary of all of the policy initiatives that should be pursued to meet the recreation needs of the Lake Elsinore community. In addition to improving the overall quality of life for residents and visitors, parks, recreation facilities, and programs are also important for the well being of a city's business community. For example, quality of life issues consistently rank high on the list of reasons a firm decides to relocate to a community like Lake Elsinore. The overall structure of the Master Plan is comprised of the following ten (10) sections and supporting appendices: 1. Introduction 2. Summary 3. Goals and Actions 4. Recreation Element 5. Park Service Areas 6. Demographic Information 7. Recreation Facilities 8. Park Acreage Requirements 9. Acquisition and Finance 10. Parks and Recreation Facility Maintenance The plan is a balance between the needs and concerns of the public and the realities of implementation - the end result being a fiscally responsible plan that meets the highest priority needs of present and future populations. The plan has also been designed to be flexible in order to deal with the forces of change such as emerging social and leisure trends, thereby ensuring that an appropriate level of recreation facilities, parks, and services are sustained into the future. Since the 1990 Recreation and Parks Master Plan, the City of Lake Elsinore has developed a number of new parks for a total of 125.1 acres. These parks include Creekside Park, Tuscany Hills, Alberhill Ranch Sports Park, Lincoln Park, McVicker Park, and Serenity Park. In addition, three (3) new community centers are planned and nine (9) additional parks may be constructed within the next twenty-two (22) years for a total of 254.6 acres 1.2 SETTING The term recreation can be defined as a broad and diverse area of human activity expressed in a variety of endeavors. It is through both the quality and quantity of these recreation opportunities that a city is able to help establish a positive quality of life environment for not only present and future residents but also for visitors. The City's unique and diverse geography lends itself to a variety of extreme recreational elements. Skydiving, hang-gliding, skateboarding, motocross racing, water skiing, and jet 1-1 ~ ~da Item NO.9 Page 8 of 90 City of Lake Elsinore '- skiing help the City fulfill its slogan of 'Dream Extreme'. The City of Lake Elsinore's geographic location has helped increase its popularity as a recreational destination for the Inland Empire and surrounding regions, providing ample opportunities to integrate some of the region's natural and scenic resources with both off-road and on-road trail systems. Lake Elsinore itself also provides a tremendous opportunity for a variety of water based recreational activities such as boating, water skiing, and fishing. Given the magnitllde of projected grO'.A:th, it is necess::uy to provide a variety of !')ark and recreation opportllnities for existing and future residents in 3ddition to visitors to the City. To accom!')lish this, an adequate and well defined Parks, recreation and Tr3ils Master PI3n is essenti31. 8M: redl:lndant iRforFR3tiQn. Lake Elsinore is a uniqlle city for many reasons, including the following: 1. The 13ke itself, a 2400 acre city recreational lake 'A'ith almost g miles of shoreline 2. There is an 85 acre city recre3tion 3nd camping 3rea adjacent to the 13ke. 3. The Cleveland National Forest, v:ith over 10,000 acres, lies v/ithin the city's sphere of influence. Not needed per 8M comments. The City of Lake Elsinore commissioned Kobata /\ssociates, Inc. to provido an in depth comprehensive M3ster Plan of Recreation and Parks to guide them in satisfying the needs of the community. After experiencing 31most t'1I0 dec3des of growth since its completion, the City subsequently commissioned BMLJ\, Inc. to update and re\.'ise the Master Plan. 1.3 RECREATION HISTORY As one might expect from one of the oldest cities in southwest Riverside County, the City of Lake Elsinore has enjoyed a rich and varied recreation history throughout the years. Lake Elsinore has been a popular Southern California destination for many years having been used for a variety of water based recreation activities including speed boat races which date back to the 1920s. Another extreme sport, motorcycle racing, has enjoyed continued popularity in the City. From 1969 to the present the City of Lake Elsinore has hosted the Elsinore Grand Prix which at one time featured a popular rider by the name of Steve McQueen (riding under the nom de plum of Harvey Mushman). More recently, residents and visitors to the City have participated in other extreme sports that present the City from a very different perspective. Thanks to particularly favorable topographic and air stream conditions the skies above the City can often be seen with hang gliders, parachutists, and other types of air based adventure recreation activities. The parks system also enjoys a long tradition of providing quality spaces for outdoor recreation for the City of Lake Elsinore. For example, City Park with its iconic gazebo and pavilion have been part of the City's urban fabric recreation network for close to 100 years while present day Swick & Matich Park has been a popular site for recreational sports for the last 68 years. 1-2 ~ li~9Ida Item No.9 ~ Page 9 of 90 City of Lake Elsinore - 1.4 NEEDS AND RECOMENDA TIONS An important aspect in the planning, management, and maintenance of City parks, recreation, and trail facilities should include an understanding of the relationship between recreation and demographic trends elements of social, cllltural and economic life. With the population of Lake Elsinore expected to exceed 116,470 by the year 2030, the need for an updated Parks Recreation, Master Plan has become imperative. The City presently has 125.1 acres of park land with an additional 129.5 acres of new park land committed to the city through approved specific plans afeaS. Most of these facilities are designated for outdoor, active recreational uses such as athletic fields, tennis and basketball courts, play areas, etc. However, recreation facilities such as the Senior Activity Center and Lake Community Center are also included in this aggregate. The City is also experiencing an increase in demand for additional passive oriented recreational opportunities and facilities including, hiking trails, equestrian trails, and bicycle paths. To help ensure that the recreational needs and interests of the City's diverse population are met, the demand for recreational opportunities needs to be recognized and addressed by both public agencies and private organizations involved in recreation. In order to further the City's goals, objectives, and actions, the City should consider the preparation and adoption of the following implemont:::ltion measures :::IS f.e:::lsible. Section 1: Introc:Juction Parks and Recreation Master Plan 1. Immediate implementation of this Parks and Recreation Master Plan Document is essential in order to satisfy future needs, and to address the following: . Facility and park development standards . Acreage and facility projections . Develop a comprehensive trail master plan. . Implementation plan alternatives . Recreation and park facility improvement recommendations . Construction and maintenance cost projections . Financing plan 1.5 SCOPE The scope of the Master Plan includes both the incorporated city land and the unincorporated areas within the City's Sphere of Influence. (See Exhibit 1-1) Recreation demand is based upon the current and projected City population. 1-3 ~ lX~~da Item NO.9 ~Page10of90 Q) ... o 1l c " -(ii ~ ~ iii -l!l :E Q) 5 0 ~ ~ ~ ~j ~ ~ _ _ en :.c 0 :E~ x .- wu ~ o <J) (5 ~ ." m . ~ . -' o ~~ :;:0 .08 i;'~ ::;,jl w ~ w l ~ 1- , --<",,-r/ ,-----..- i -- i ! L._n___ ~ .- .( (/) ~ .....:l 0 ~~O~.:t o ~r i::cr: O.....:l r-- .~ '/J? ~~:.., "- ,lt~i '\ ;';---+-J ; r--- l ~ -~ ~~.. ;:, ~ / I~ .s ",/I~;;'..''. ,...., --' - ~'~:'~ II' ,','~i,~ri;~ i" jj ,,-- ~-'-'J:::/ ,~.[..., '\" j ,c.LJJl!i}:, 1~~L.1. ~ ~,., I ,~}~~iV l/-f y /0~ trf II - . .l E9 en w -' ~ c: ~ <;) .g g LO .!: ci - c: ,g <;) 0 ., U) Agenda Item NO.9 Page 11 of 90 City of Lake Elsinore - SECTION 2: SUMMARY 2.1 PURPOSE The Master Plan identifies the City of Lake Elsinore's park, recreation, and trail needs, makes recommendations to meet these needs and proposes an action plan, including funding strategies, to help facilitate the implementation of recommendations. The Master Plan provides a framework for renovation and developments of park improvements. City staff will utilize the document to apply for grants, to plan new facilities, and to identify elements for capital improvements and replacement. The Master Plan provides a basis for improved coordination between the City, school districts, and other jurisdictions for joint-use of facilities such as ball fields and trails, and for joint development projects. This updated Master Plan will revise and replace the previous plan adopted in 1990. 2.2 STUDY PROCESS In order to formulate a current and comprehensive understanding of existing conditions, the following research strategies were employed: Review of Pertinent Documents and Plans All documents that had a bearing on the development of this revision to the Master Plan were reviewed. These documents included the City of Lake Elsinore's 2007 Draft General Plan, the existing Parks and Recreation Master Plan, and specific plan developments. As part of reviewing The City of Lake Elsinore 2007 Draft General Plan the following Goals and Policies related to Parks and recreation were identified. Section 2.4.4 Circulation Goals and Policies Goal to Provide alternatives to the use of motorized vehicles Policies 10.1 Implement the network of class I, II, and III bike lanes on all development projects through construction of the facility as described in the Bike Lane Master Plan and lor the Trails Master plan. 10.2 Implement a systematic plan to develop the trail system and the bike path system through the Capital Improvement Program. Section 2.8.3 Parks and Recreation Goals and Policies Goal 23 Maintain an adequate quantity, quality, type, and distribution of parks and recreational facilities throughout the City that serve the current and future needs of residents and visitors. Policies 23.1 Continue to use the City of Lake Elsinore Parks and Recreation Master Plan as a guide for decision-making and ~ gda Item No.9 Page 12 of 90 -- City of Lake Elsinore Parks and Recreation Master Plan --- implementation of the Parks and Recreation Program. 23.2 Use park design and site development to enhance and preserve significant natural features including riparian areas, rock outcroppings, ridgelines, and viewpoints. 23.3 Ensure sufficient parkland and recreation facilities to support new development through acquisition and / or dedication that meets the requirement of 5 acres of usable park land per 1,000 population. 23.8 Continue to work with the Lake and Aquatic Resources Department to develop public beach lands and recreational facilities such as campgrounds, boat launch areas, and Diamond baseball stadium to compliment the state and county recreation system. 23.9 Encourage the development of private recreational facilities within residential and mixed-use developments. 23.5 Explore public-private partnerships, corporate sponsorships, and leasing agreements for the provision of additional parks and recreation facilities and programs including cooperation with applicable school districts to allow joint use of facilities. 23.10 Ensure that recreation facilities are accessible to the elderly, children, and persons with disabilities as set forth in the Americans with Disabilities Act including increased wheelchair access, height variations on drinking fountains, and any other requirements necessary to service these individuals. 23.4 Continue to require all new development to follow the requirement of the Park Capital Improvement Fund, Resolution No. 91-42 (Government Code Section 66477). Goal 24 Establish a primary trail network of equestrian and hiking trails. 23.6 Consider amending Resolution No. 91-42 in order to allow private park acreage to fulfill a portion of the public park dedication requirement for residential projects, when a private park complies with City public park standards. Policies 24.1 Encourage public and private systems that interface with other existing and proposed trails (Le., bikeways) assuring links with the City, County of Riverside, and state recreation facilities. 23.7 Consider the addition of a centralized forum for community activities such as a convention center, amphitheater, cultural arts center, or waterfront promenade. 24.2 Encourage the placement of equestrian boarding centers in locations that can easily access the trail system, and ensure that all equestrian boarding centers are required to meet all minimum public health standards for food, shelter, and hygiene. Section 2: Summary 2-2 ~ .rda Item NO.9 Page 13 of 90 City of lake Elsinore c_ Existing Parks and Recreation Master Plan As the basis for this update the existing Master Plan was reviewed for content and information currency. Inventory of Existing Park and Recreation Facilities The existing City park facilities and recreation centers were inventoried and analyzed for condition and potential. This review served as the baseline to determine existing facility deficiencies and needs. There are currently 16 park facilities totaling 125.1 acres and 4 recreational centers totaling 21,000 square feet. Under-Served Area Analysis An analysis of existing and proposed park service radii was undertaken to determine what areas of the City and its Sphere of Influence are currently under- served and to determine the location of future park sites and whether additional recreation centers were needed. Based on this process it has been determined that the following areas of the city are underserved: Service Area A: area of Lake Street north of Interstate 15. Service Area A & B: area bordered by Lakeshore Drive to the south, Nichols Rd. to EI Toro Rd. to the northwest, and Chaney St. to the southeast. Service Area B: north area east of EI Toro Rd. Service Area C: north of Railroad Canyon Dr. to Del Pizzoli See Exhibit 2-1 for a map of the under- served areas. Community Participation Community Workshop: A Community workshop was held May 7,2008 which was attended by residents-at-Iarge. The intent of this workshop was to obtain feedback and identify issues pertaining to parks and recreation within the City. Attendees where given the opportunity to suggest items they would like to see addressed or implemented regarding parks recreation. At the completion of the workshop attendees were asked to rank the suggestions by placing any number (up to 4) of marks by the issues they were most interested in seeing addressed. Based on this process, the top three identified (most important) issues included the following: 1. Addressing issues regarding Lake Elsinore Girls Softball. 2. Making sure no trails encroach upon private lake front property. 3. Ensuring that recycled rubberized play surfaces are used for all play areas. The information gathered from this workshop may be used to guide future decision making regarding parks, recreation, and trails. A complete, detailed listing of the findings of the community workshop can be found in the appendix. Recreation Programming Survey Results: The Parks and Recreation Department conducted a survey to gauge the level of interest of various types of recreation programming. The information gathered from the survey will provide a baseline 2-3 ~ .c gda Item No.9 Page 14 of 90 :' :,:':r_'~",,!:-;[-,-:[~f,t'~i;;j\:.:-~/t:};';:f City of Lake Elsinore - for determining the types of recreation programming to provide in the future. The survey was conducted between January - March 2008 and was administered via a questionnaire included in the Winter/Spring Lake Elsinore Parks & Recreation Brochure. A copy of the survey instrument with aggregate results can be found in the Appendix. Review of Trails information The City has many opportunities for the expansion of its trail system and pursuant to the goals set forth in the General Plan should investigate opportunities for local and regional connectivity and integration. Census Data The following county, state and federal census data was also reviewed in the preparation of this Master Plan: . Decennial Census, US Census Bureau . 1990 General Housing Characteristics, California . 2000 General Housing Characteristics, California . 2007 California Department of Finance, E-5 Report, 1/1/2007 . Riverside County Center for Demographic Research, May 2007 2.3 RECOMMENDATIONS AND ACTION PLAN The recommendations elements for consideration are identified as follows: Section 2: SummSfy' Expand Existing Parks It is recommended that the following parks be expanded in order to maximize their potential as recreation destinations: . City Park . Yarborough Park . Serenity Park New Park Development The City has identified a total of 15 new parks and recreation facilities which may be built within the next ten (10) years with the majority of these sites being provided through approved specific plants. Service Area A: . 888 Park (.5 acres) Service Area B: . River Walk (2 acres) . North Tuscany Hills Neighborhood Park (5 acres) . Rosetta Canyon Community Park (27 acres) . South Shore Community Park (12 acres) . Spyglass Neighborhood Park (3 acres) Service Area C: . Canyon Hills Community Park (22 acres) . Canyon Hills Neighborhood Park (5 acres) 2-4 &! gda Item NO.9 Page 15 of 90 city of Lake Elsinore ,- Parks and Recreation Master Plan -- . Cottonwood Canyon Park (5 acres) . Create a computer lab / tutoring program at the community center. . Diamond Community Park (17 acres) . Summerly Neighborhood Park (5 acres) . Enhance contractual classes at off-site locations using schools and private locations. . Waterbury Community Park (12 acres) . Develop a City promotional brochure and street light banner program. Provide Service in Under Served Area . Develop cultural arts programs. Establish new parks to service existing and future populations within the underserved areas of the City as identified in Section 2.2. These areas should be subject to further study to address their suitability for expansion. . Develop a senior transportation program. Improvements to Existing Parks Recreation Programs Improvements to existing park facilities include renovations, ADA upgrades, and added amenities to meet any identified deficiencies. The following existing parks are identified for improvements: The expansion of future recreation programs is recommended to include the following: City Park: . Park expansion. . Creation of City operated youth and adult sports programs. . Additional parking. . Enhance summer aquatic programs at Elsinore High, Lakeside High, and Temescal High utilizing existing pool facilities. . Removal of horseshoe courts. . Renovate gazebo. . Develop after school programs for middle and elementary school students. Lakepoint Park: . Construct two (2) picnic shelters with concrete, waste containers, and barbecues. . Create age inclusive excursion programs. . Expand parking area to south to accommodate 100 vehicles. . Enhance and expand City wide special events. . Pave existing gravel parking lot. . Replace ball field lighting. . Develop a volunteer program. . Walking trail to provide connectivity to lake. . Develop Lake aquatics program. ~ ^<xE~'~da Item NO.9 "'~Page 16 of 90 City of Lake Elsinore - Parks and Recreation Master Plan . Explore possibility of developing dog park. . Re-grade and expansion of parking area to include a public transportation access node. Machado Park: . Construction of new restroom facility Lake Community Center - . Expansion of lobby. Swick - Matich Park: . Replace ball field lighting system. . Relocation of office downstairs. . Provide public service counter. . Relocation of ball field gear switch. . Replace exterior doors. . Renovate fayade. . Removal of existing concrete bleacher system. . Upgrade kitchen cabinets, flooring, and appliances . Excavation of embankment and construction of crib wall. . Redesign and installation of irrigation system. Serenity Park- . Constuct a bathroom and park to Corydon drive. . Construction of tot lot. McVicker Canyon Park - . Expand the south west portion of the park to include a dog park. . Installation of sidewalks throughout the site. . Replace playground equipment . Addition of new park monument sign. Summerlake Park - . Renovate playground and parking areas. . Construct new parking area. . Construct picnic shelter Tuscany Hills Park - . Replace ball field lighting. . Renovate walking trail . Work with the School District to expand park and district property to include additional parking, hardscape, and landscape area. Recreation Facilities At this time, three (3) new recreation centers are planned for future construction: . Alberhill Community Center (19,000 square feet) Lake Elsinore Senior Center - . Expansion of main building and annex building. . Rosetta Canyon Community Center (19,000 square feet) Section 2: ~ gda Item No.9 Page 17 of 90 City of Lake Elsinore - . Canyon Hills Community Center (19,000 square feet) Smaller facilities which provide program specific activities and programming for teens, seniors, and other age specific facilities should be dictated by population demand and located accordingly. Recreation Trails Many sections of the City have been built-out therefore future focus should be on adapting the existing street system and utility corridors for pedestrian and bicycle travel. Where new development is occurring through the specific plan process, the Master Plan recommends integrating accepted design standards to insure new streets are pedestrian, and bicycle friendly, and logical connections are made to existing infrastructure. Particular attention should be paid to routes to schools, parks and other recreation facilities, and commercial areas. The City should also examine the creation of a trail system along Lakeshore Drive. It is also recommended that the city commission the creation of an independent trails master plan as a complimentary document to the parks and recreation master plan. It is envisioned that this additional document would provide details on all existing trails within the city as well as their connections to the larger regional trail system. City and School Districts Use Agreements- The Partnering of the City and school districts in joint use I exclusive use agreements is an essential element in providing for the existing and future parks and recreational needs. Joint-use facilities and development of facilities is a tried and proven way of utilizing School District and City facilities to provide for the recreational needs of the community. The following schools are currently under joint use agreements with the City: . Machado Park - school district property used for park. . Summerlake Park - Terra Cotta Middle Schools soccer fields used, maintained, and programmed by city for community use. . Lakeside High School - Joint use agreement for the use of aquatic facilities. . Lake Elsinore High School - Joint use agreement for the use of aquatic facilities. In addition to the existing joint use agreements, the City is also investigating the following future joint use agreements: . Tuscany Hills Park - City and School District officials are currently in discussion to jointly develop District property adjacent to park. . Summerlake Park - City and School District officials are jointly funding a gymnasium at nearby Terra Cotta Middle School with construction scheduled to begin July 2008. It is recommended that the City: . Continue to pursue joint-use opportunities with the School District, especially for use and 2-7 ~ gda Item NO.9 Page 18 of 90 City of Lake Elsinore '--'- maintenance of existing and future gymnasiums and athletic fields. . Add additional joint use and exclusive use agreements with other schools. . Expand recreation programs to various schools throughout the city by developing a global joint use agreement where the City has priority use with minimal cost. See Exhibit 2-2 Existing Schools for location of school sites within the City. 2.4 IMPLEMENTATION PLAN The Recommended implementation plan involves four major categories of park, recreation, and trail improvements: 1. Expansion of existing parks and recreation centers. 2. Improvements of existing City parks/joint use facilities to address facility deficiencies. 3. Development of new parks in the City and Sphere of Influence to accommodate the additional future demand for park facilities resulting from anticipated population growth. 4. Development of recreational trails and associated amenities. Given the large capital investment needed to implement the recommended improvements, it is clear that the proposed plan will need to be phased in order to spread the costs over a reasonable period of time. SeCtion 2: 2-8 ,.V;, ~ gda Item NO.9 Page 19 of 90 III (5 o ..r:: (.) C\ltn '0) ~ I: ii.. .- III ..r:: .- x x UJW aJ <( r-- ~! <(j UJI o I ______n_ S;::I I c:::, : UJ' I en L! en '0 o -5 en l':! o c: 'Uj [ij " '" '" ...J l'l c: " ::J :g en '0 o .c: u en en g .c: u en '" c: e o (J (J '" l':! <{ " u .~ " en <{ '" l':! <{ l'l .~ " en m '" " < " u .~ " en ~ '" '0 c: ::J o m >- U ;fnl.-L___1 d I ~IS);"\tjl!f4 WlJ!,\" 1::\,. I gjj .~.. ".' _n_J 1a!F"r w: LC"'i en I g,"co :.' li "i:'i I'J (J\~: r---' '0 ;! \ g E'I i' ~oS!, !ti ~ '.. 5 wi E '" P-l F'o~"" 15 1 . Ii j,. L_____, r,r, () I c: " ) ~~';!':~1 ...~' \~fi'C--~", o~i q .. ", '.~J- '.,' ;j) 'i~ "-1.'! i ~ St. f i I' //;~< \';,,;.;;!-,- e 0 ::.:x' ----------~~"'=;_t.;> __, Ii ! ,..is,i};.!! __ ' ;'; ;{/>" , 11---,.' 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" ~.c: 0", . c: ,_ 'cnI [ij E '" >- .c: ~ ~E G" '0 E. m,!! c:w o o ffi~ "'", "- a: c: " :2 E ~~ oW a: . ~ . o en <5 . o o Iii w . . ~ ~i . 0 "en ~~ '" '" ~~. :2 E ~~ " '6 '0 ::ii ~. ,Ii '0 .;; '" o EB en w ...J :il e:- '" '" ~ ci ::J C/) i..; t: 0 .2 13 CI> C/) Agenda Itemo Nf9~ Page 2 0 City of lake Elsinore ...- Section 3: GOALS and ACTIONS 3.1 INTRODUCTION The relative worth of this entire Parks and Recreation Master Plan can not be completely measured against diversity of recreation programs and number of park acres developed, nor the quality of facilities built within those parks. Another means of comparison is needed. For example, a connecting set of goals and action statements, well- grounded in the pertinent issues and concerns. This plan attempts to provide a framework of focus and reference by which to measure the quality of progress. The set of goals and actions presented herein reflects the desired timing, scale, economic realities, and changing complexion for the public provision of park and recreational resources in Lake Elsinore. 3.2 DEFINITIONS Before reviewing the goals and action statements, it is important to note the simple differences and relationships between them. Goals, as applied in this Plan, are strictly orientation statements that provide the Lake Elsinore community with philosophical direction. Actions, on the other hand, provide the catalyst for realizing the specific direction and intent of the plan. The true value of this exercise will reply on attempts to evaluate and update this entire structure to reflect the shifting values, priorities or needs of the Lake Elsinore community. This set of credible goals and actions should be viewed as a way to relate ends and means to their practical application. By doing so, the worth of this plan will become more relevant to the people of Lake Elsinore. 3.4 GOALS and ACTIONS Recreation Proarams Goal Support recreational programs that contribute to healthy lifestyles, create a sense of community, nurture personal growth and development, and offer opportunities to the quality of life in the Lake Elsinore community. Actions . Enhance the City's arts, cultural, and historic assets. . Seek to partner with other entities to offer programs to develop and expand recreation opportunities. . Enhance the use of the Community and Senior Centers by all segments of the community. . Promote and encourage youth recreation programs that meet the needs of the area's young people. . Evaluate needs and encourage coordination to avoid duplication 3-1 ~ ~da Item NO.9 Page 21 of 90 City of lake Elsinore - of services and to keep services consistent with current needs and trends. · Improve visibility of and access to information about parks, open spaces, and recreation opportunities for both residents and visitors. · Design and provide barrier-free access to all Lake Elsinore parks and recreation facilities. · Promote aquatic programs. · Promote a sense of community through recreation programs. . Establish cooperative, interpretative, historical and/or environmental education programs when utilizing natural and/or cultural resource sites. Park Development (Parkland Acauisition) Goal Secure and develop park, open space, trail and recreational facilities that meet the needs of residents and visitors and respect the scenic, natural and cultural values of the Lake Elsinore community. Actions . Identify potential land within the City's three service areas that can be used for parks. · Evaluate park fees annually to ensure fees meet the correct park construction and maintenance costs. P.-ks and Recreation Master Plan . City to identify and purchase undeveloped land that can be used for future parks. · Insure that designs for future parks are energy efficient and require minimal maintenance resources. Renovation and uparadina of Existina Parks and Facilities Parks Goal The City should continue to maintain high quality parks, recreation facilities, trails, and leisure services. Distribute future p3rk sitos to equit3bly serve a greater number of L3ke Elsinore residents whilo reduoing ::mnu31 m3inten3nce 3nd opor3tion31 oosts. Actions . Develop park maintenance standards. · Develop park design standards. . Adopt and fund a park facility management replacement program for park infrastructure and capital projects. . Prioritize park renovation projects for existing parks. . Ensure the renovation of existing parks are energy efficient and require minimal maintenance requirements. · Future 3ccept3nce by tho City of loc31 serving parkland (Le., one or more pl3nning service 3reas) and/or impro'.'ements should be 3-2 ~ <,\i('fC' ~ da Item NO.9 ........'~page 22 of 90 City of Lake Elsinore - oriented to sites that meet community park requirements. · Existing neighborhood parks prior to the adoption of this Plan will continue to be maintained and periodically upgraded by the City. The City continually explore partial or full assumption of neighborhood park level maintenance ::md operational burdens with responsible civic groups, service clubs, or other non profit organizations. . Establishment of future community park sites should adhere to the sequence set forth in tho Implementation and Prioritization section of this Plan (see this section for l-Jpdating recommendations). . De'.'elopment of ne':.' community parks should be considered an essential public improvement on the same scale and sequence as the initial construction of roads :;md utility systems serving neY,\' residential bases of the City. Open Space and Environmental Qualitv Goal Improve, maintain, and acquire parkland and open space that will offer the City's residents and visitors passive, outdoor recreational activities. . Utilize the lake habitat area as a resource to educate residents on the natural and cultural history of Lake Elsinore. . Develop facilities that will serve as focal points to be engaged in passive outdoor facilities. Parks and Recreation Master Plan · Develop conservation programs that protect open space. . Develop green belts to connect parks to residents. Trails Svstem Goal Connect the community with trails, walks, and bike ways by integrating local, county, and state trails. . Identify existing trails through a classification system that includes: 1. Pedestrian Trails 2. Bicycle Trails 3. Equestrian Trails . Connect neighbors with trails and bikeways. . Develop trail signage standards. . Implement and maintain a city- wide network of trails for bicycle, pedestrian, and equestrian use. Create an integrated and connected network of parks and open spaces by providing trail linkages, easements, and greemvays. Actions . Coordinate and support implementation of the transportation plan for bioyole and pedestrian paths, develop connections with national, state, county, and local parks and open space. ~ gda Item NO.9 Page 23 of 90 City of lake Elsinore -' · Emph3size tr3i1link3ge opportunities between community, County, State and Feder31 open sp3ce systems and recreation f3cilities and throughout thoso priv3te developments ..':here deemed both SUit3blo 3nd 3ppropriote. · Consider undert3king a City '.vide recre3tion31 circulation study functioning 3S :3 subordin3to to this Plan. This would combine the 3ims of the St3to Tr3i1s Plan, tho County Equestri3n Tr3ils P13n, 3nd IOC31 Trail systems into 3n element of the City Gener31 Plan 3nd 3 unified 3nd coordinated tr3i1s plan for Lake Elsinore. Joint Use of Recreation and Park Facilities Goal Seek cooperative and partner relationships with the Lake Elsinore School District, County of Riverside, local agencies, businesses and citizen groups to provide a diversified system of trails and park-related services that offer opportunities for healthy and creative use of outdoor space. Action · Improve and modify the existing joint-use facility agreement with The Lake Elsinore Unified School District. · Develop partnership with the water district to expand recreationalopportunites. · Explore partnership for commercial recreation development to include development to include roller hockey rink, water park, and baseball fields. Park Operations and Maintenance Goal Maintain public investment in parks and recreational facilities and programs in the most cost efficient means possible in ways that are consistent with community expectations of health, safety, welfare, and aesthetics. Actions · Establish and utilize a process for programming preventive maintenance and capital improvements · Seek federal, state, and private funding and volunteer assistance to keep park and recreational facility development, maintenance, and program costs as affordable as possible. · Design park and recreation facilities to minimize energy consumption and maintenance costs while still meeting user needs. Goal Consider the needs of all residents of the community regardless of age, socio- economic status, culture, and lifestyle in the planning, development and operations of park and recreation facilities programs. Action · Seek to involve all segments of the community in park and recreation planning. 3-4 ~ i,C'~da Item No.9 ~page 24 of 90 City of Lake Elsinore - SECTION 4: RECREATION ELEMENT 4.1 INTRODUCTION A major part of the richness and diversity of the Lake Elsinore area is due to the variety of its recreational opportunities. Of course, a portion of these opportunities are provided by commercial and non-profit enterprises; however, over the years there has been an increasing awareness of the need for more public recreation facilities. These recreational facilities are one of the major criteria used to evaluate cities in terms of "quality of life" and their attractiveness for establishing business, industry, and especially residency. A variety of recreational amenities currently exist in close proximity to the City of Lake Elsinore including the lake itself, the adjacent Cleveland National Forest, local and regional parks, athletic fields, and access to school facilities. This element includes policy and implementation measures which seek to increase the level of recreation opportunities for its citizenry as the City and region continue to grow. The Parks and Recreation Element is intended to identify park and other recreational resources that exist within the City and to suggest ways in which these resources can be preserved or enhanced. The element is to be used as Section 4; Recreation .Element Parks and Recreation Master Plan a guide for the acquisition and development, of a city-wide system of parks and recreation areas. Currently, various community organizations sponsor a wide range of sports programs including soccer, youth and adult softball, little league, youth football and cheerleading, aquatics and, tennis within the City. These organizations coordinate with the City's Parks and Recreation Department for use of City parks and recreation facilities and area school sites. In addition, other recreational programs are managed by the City including aerobics, basketball, gymnastics, and volleyball programs. Substantial annual growth of these programs indicates increased citizen participation rates in both adult and youth sports activities. Under the general category of the Community Parks, the City of Lake Elsinore provides the following types of recreational facilities for its residents and visitors: 1. Pocket Parks - Parks of this nature are typically less than one (1) acre in size and developed in conjunction with specific plans. Linear Park is an example of a sub-neighborhood park. 2. Neighborhood Parks (1 -10 acres) - These facilities are typically population based to serve the immediate and surrounding residents which is usually 3,500 - 5,000 persons within a one-half (1/2) to three quarter (3/4) mile radius. Neighborhood parks may adjoin school sites where possible to encourage joint-use. Typical amenities usually found in a neighborhood park include play areas, turf, multi-purpose courts, and picnic facilities. Tuscany 4 -1 ~~ - ... a Item NO.9 ., Page 25 of 90 ~ '..",'i J,;::';-:",;~:j,i:C. City of lake Elsinore - Hills Park and Yarborough Park are examples of neighborhood parks. 3. Community Parks (11 - 40 acres) - These parks are designed to serve 15,000 - 20,000 residents within a one and one-half mile (1 %) service radius as well as visitors to the area and are utilized for active and passive recreation. The actual size and development usually depends on the specific resource involved, available land, anticipated use, and location. Typical amenities include lighted sports fields and courts, picnic facilities, play areas, restrooms, and off-street parking. McVicker Canyon Park and Lakepoint Park are examples of community parks. 4. Regional Parks (25 - 100 acres) - Regional parks offer a broad range of amenities to attract the greatest range of users from within and beyond City limits. Amenities can include open space, bodies of water, structures (such as museums and nature centers), and trails. Their typical service radius typically corresponds to a- one (1) hour drive. 5. Recreational Facilities - The City also provides recreational facilities that can service either local residents or visitors. These facilities range from passive landscaped areas, hang-gliding, hiking trails, and community centers. These facilities also feature special programs, activities, and classes that help make up the City of Lake Elsinore's public recreation system. Examples of recreation facilities include Lake Section4:.Re~ Element Parks and Recreation Master Plan Community Center, the Senior Activity Center, and the Cultural Center. 4.2 RECREA liON AND PARK 51 ANDARD5 Under existing conditions, the City of Lake Elsinore's community park land to population ratio is approximately 5.3 acres per 1,000 population, based on a 2007 population estimate of 47,634. This, however, reflects both the existing and committed recreation facilities. The City's ratio of developed park facilities is approximately 2.6 acres per 1,000 population requiring an additional 114 acres of developed park facilities to serve the existing city population. A number of large specific plan areas have been approved in and around the City which will provide additional park facilities for residents. Over 129 additional park land acres are currently committed to the City through approved Specific Plans. In most cases, intensive recreation uses require gently sloping land, vehicular access, well drained soils, and access to water. Fragile ecological zones are generally not suitable for recreation; however, unique natural features, if protected, can be a prime factor in park location. · Intensive recreation includes day use 3cti'.'ities org3nized sports f-3cilitios, tr3vel tr3iler p3rks, :md other high density 3cti'.'itios. · Extensive recreation includes lov: keyed acti'.'ities such as fishing, hiking, riding, h3ng gliding, 3nd observation, which have only 3 slight imp3ct on the environment. These usu311y have less physic31 restrictions, 3nd 4 -2 ~ ':Z19,~y,~\~~:g~e~ ~f9~ City of lake Elsinore - access should be only to the edge of theso areas. Tho Clevol::md N::Itional Forost is ::In eX::Imple of this type of reoro::ltion::ll kloility. Local Park Standards provide for community, neighborhood, and special use parks while the county and state provide the regional standards. A functional balance of recreational opportunities cannot be attained by simply applying a numerical standard to facilities. Standards are critical, but they are to be used with discretion. They are intended as a guide in evaluating the level of service for an area and the City as a whole. Their application must be related to the economic feasibility and the nature of the area. Parks and Recreation Master Plan Each recreation and park facility should meet minimum standards of quality and space to effectively perform its intended function. Table 4.1 illustrates the current park standards for the City of Lake Elsinore. Table 4.2 illustrates the projected park standards and requirements needed at a population build out of 116,472 (year 2030). Table 4.1: City of Lake Elsinore Current Recreational Facility Standards (year 2008) 2007 Population Estimate 47,634 Standard per Population 2007 Requirement Facility Type Softball Fields: Organized Youth Organized Adult Practice Informal Play Baseball Fields: Little League Adult Practice 1 Informal Play Football: Organized Games Soccer Fields: Practice 1 Informal Play Picnic Tables Picnic Shelters Golf Courses Tot Lots 1 Playgrounds Swimming Pools Tennis Courts Basketball Courts: Organized Adult (Gym) Organized Youth (Gym) Section 4: Reci1jtJ(iQnElt:;ment 117,300 6 1 1 5,500 8 1 1 5,500 8 1 15,300 11 1 1 8,000 6 1 16,000 8 1/10,000 4 1/2,500 19 1 1 345 138 1 1 50,000 0 1 1 5,000 9 1 1 20,000 3 1/10,000 20 1/10,000 4 1/10,000 4 4 -3 Resulting Surplus or Deficit (-I Existing 3 6 -3 -2 3 4 -8 -2 12 110 8 o 6 -7 -28 o -3 o -14 3* 6 -3 -3 ,%,&da Item No.9 , Page 27 of 90 City of Lake Elsinore Pats and Recreation - Master Plan Volleyball Courts - Sand 1/10,000 4 3 -1 Racquetball Court 1/10,000 4 0 -4 1 mile 1 Exercise Courses 10,000 4 0 -4 Horseshoe Pit 1 15,000 9 2 -7 Handball 1 Racquetball Courts 1/10,000 4 0 -4 Parking - on site 1 acre 1 5,000 9 acres 3 acres -6 acres Restroom Facilities 1 14,000 11 11 0 1 mile 1 Jogging Paths 10,000 4 0 -4 miles Classrooms Adult 1 15,000 9 5 -4 Youth 1 1 5,300 8 5 -3 "school facilities Table 4.2: City of Lake Elsinore Projected Recreational Facility Standards (year 2030) 2030 Population Estimate 116.472 Standard per Resulting Surplus or Facility Type Population 2030 Requirement Existing Deficit (-) Softball Fields: Organized Youth 1/7,300 15 3 -12 Organized Adult 1 15,500 21 6 -15 Practice Informal Play 1 1 5,500 21 Baseball Fields: Little League 1 1 5,300 21 3 -18 Adult 1 1 8,000 14 4 -10 Practice 1 Informal Play 1/6,000 19 Football: Organized Games 1/10,000 11 Soccer Fields: Practice 1 Informal Play 1/2,500 46 12 -34 Picnic Tables 1 1 345 337 110 -227 Picnic Shelters 1 15,000 23 8 -15 Golf Courses 1/50,000 2 0 -2 Tot Lots 1 Playgrounds 1 1 5,000 23 6 -17 Swimming Pools 1 1 20,000 5 3" -2 Tennis Courts 1/10,000 11 6 -5 Basketball Courts: Organized Adult (Gym) 1/10,000 11 1 -10 Organized Youth (Gym) 1/10,000 11 1 -10 Volleyball Courts - Sand 1/10,000 11 3 -8 Racquetball Court 1/10,000 11 0 -11 1 mile 1 Exercise Courses 10,000 11 miles 0 -11 miles Horseshoe Pit 1 140,000 2 2 0 Handball 1 Racquetball Courts 1/10,000 11 0 -11 Parking - on site 1 acre 1 5,000 23 acres 3 acres -20 acres 4 -4 ~ gda Item NO.9 Page 28 of 90 City of Lake Elsinore ,- Restroom Facilities Jogging Paths Classrooms Adult Youth 'school facilities Section 4; RecI",ion Element 1 14,000 29 1 milel 10,000 11 miles 1 1 5,000 21 1 1 5,300 21 4 -5 11 o 5 5 Parks and Recreation Mast<< Plan -- -18 -11 miles -18 -18 ~ iQa Item NO.9 >, Page 29 of 90 City of lake Elsinore ~. Parks and Recreation Master Plan SECTION 5: PARK SERVICE AREAS ~ Exhibit 5-1 shows the City of Lake Elsinore service areas. 5.1 SERVICE AREA METHODOLOGY By dividing the City of Lake Elsinore into three (3) districts, with each district representing a proportionate share of both area and projected population, a more accurate understanding of demographic data was possible. The three service areas were plotted to follow natural boundaries such as the lake, city limits, sphere of influence limits, and major circulation streets where possible. k;:.:!.y"':V:, ~ (gda Item No.9 Page 30 of 90 Section. 5: Patk Service AAJa$ 5 -1 ~ 0 0 '" ~ <3 Q) c ~ ... Q) :ii 0 <l: m 0 :> w C III -= c:- o III III .= . 'jjj l!! l!! Q) 11l -' .;c - "C 0 iii <l: <l: 0 c I/) :::l ~.~ CO ~ ~ ~ Q) 0 ~i Q) Q) Qj w ~ ... "i!: "i!: "i!: .r:: .i?:' ...- CO <( Q) Q) Q) a. U . 0 I ..J (f) :;'" II) Q) (f) (f) (f) :!:: '0 0 I .c .- j :.c~~ x .- Q) i UJ 0 (/) l,,~ ,''', (' C,/ / <( "'/ Ill' <1l ~ <1l o .~ <1l en ,) A ", ,-J ( ~ (/ ',---- '---, ~--~. ./ I , !['. J; {("J';;~0\1'- " ,.,~J\.r\\,'"! '~.1"<1/.~ c;,' -1J . ? Jii7J/X ore'; HO- (/ . 7~i,"q;;::~'<~ (f-tJ'r ,~, \. ""1 ~ ....... ~ (/) ..: ......:l a ~~Ol.~ o ~r ~<:r: u....) EB en w -' ~ '" 11l I!! <{ " " "~ " CI) ~ ~ .;; c: "!2 tl " CI) '" o o Agenda Item No.9 Page 31 of 90 City of lake Elsinore ,~,. ,,~ Parks and Recreation Master Plan SECTION 6: DEMOGRAPHIC INFORMA TION --- 6.1 POPULATION ANALYSIS The estimated population in the City of Lake Elsinore as of January 1,2007 was 47,634, according to the State Department of Finance, Demographic Research Unit. Between the years of 1990, the time of the last Master Plan, and 2007, the population within the City of Lake Elsinore increased by 62% percent. TABLE 6-1: City of Lake Elsinore Population Trends 1990 - 2007 Year Estimated Interval Change Percent Annual Population (Persons) 1990 18,285 - - - 2000 28,860 10,575 36.6% 3.7% 2007 47,634 18,774 39.4% 5.6% . . Sources: 1990 General HOUSing Charactenstlcs, Califorma 2000 General Housing Characteristics, California 2007 California Department of Finance, E-5 Report, 1/1/2007 6.2 GROWTH PROJECTIONS Table 6-2 presents the growth projections for the City of Lake Elsinore over a twenty (20) year period. The foIlO'.~:ing is 3 summ3ry of the totalle'.'el of development 3110wable within the city limits. Densitios 3re based on approxim3tely 75% of tho maximum dwolling units allowod for each residential land use design3tion under the city's new Gener31 Plan. Table & 2: Lake Iilsinere General Plan StatistiGal Summary Land Use Plan (City Area Only): LAND USE DESIGN^ TION .i'\CRE.'\GE PROBABLE DU'S BUILDOUT SQ.FT. /\. Rosidonti31 I. I ~. ':l/1 ~ 400 I ... 0/... ~ ~ SectiOn 6: DemographJC Infoonation 6-1 ~ ,,,f+)):O,:,.gda Item NO.9 " Page 32 of 90 City of Lake Elsinore t<1'!A- I _.. 4-;Q44 HI,185 n/A ~ ~ , '_L \---' A .-IA -1-,4W 17,985 "_L '1 IH ~ ~ Mixed Use 60% 21/1 53 ~ Subtotal 11 ,729 57,818 B. Commoroi::ll 4,300 17,998,992 C. Industrial ~ 12,479,940 D.Othor Public Institutional 3-1+ f'"\_~_ C'~~~~ ~ J04- --bake ~ ~ Subtotal ~ GRAND TOT I'.l 22,684 57,818 30,478,932 [Popul::ltion projoctions ::Iro ::Irri'lod from oxisting rOGidentbl bnd uso design::ltions ::Ind the ::Ippropriate densities, based on the City's new General PI::m, Land Use PI::In appro'Ied December 11,1990. An a'Jer::lge household size of 2.8 persons per dwelling unit was used to c::llculate the tot:)1 number of residents.] Is table 9 2 valid and applioable? Table 6-2: Projected Annual PopUlation Growth ~ Estimated Interval Change O'/er::l1l Change .'\nnu:)1 Change Population (Persons) (Percent) (Percent) ~ 51,138 - - - ~ 61,045 s,w.7 ~ 34% ~ 69,558 ~ ~ 2A-% ~ 78,044 ~ ~ ~ ~ 85,376 ~ ~ 4-:-7-% ~ 92,438 ~ 7-:G% .t-% Year Estimated Interval Change Overall Change Annual Change Poculation (Persons) (Percent) (Percent) 2010 68,837 - - - 2015 77,328 8,491 12.3% 4.58% 6-2 ~ '{< '(gda Item No.9 . Page 33 of 90 City of Lake Elsinore i'.iIf>>i'pf,a Parks and Recreation Master Plan 2020 87,965 10,637 13.6% 3% 2025 100,663 12,698 14.4% 3.6% 2030 116,472 15,808 15.7% 1.58 Source: City of Lake Elsinore TABU; & 3: Residential Build Out Ssenarie (City Area Only): Very LO'.\' Density .3 DU/:Jore 1,134 residents An-e - ... ":",,._ ,.,+ ') Q ........r ..ni+ Low Density 1.8 DUJacre 19,303 resiaeFlts a onA ~ ". I I~;+~ ~+ "l 0 ..-:. , Low Medium Density 4.5 DU/acre liiO,918 residents ~ 0 ~ oe - .., I ,~:.~ ~. "l 0 .- . .-:. , Medium Density 9 DUJacre 27,lii94 resiaents n nee - ... I I~;+~ ,.,+ ') Q ..~:. , Medium High Density 15 DU/acre 50,358 residents ~ "7 no!: I ,~:+~ ~+ "l 0 .- ..-:. , High Density 21 DU/acre 9, 4ee residents ,.,- "'n~ - -... 11_' .. ') Q , Mixed Use 60% 21 DU/:Jcre 3, 116 resideFlts ~ ~ ~ ':l I I~;+~ ....+ ') Q ..~:. , GRAND TOTAL 161,889 resjaents 92,438 (New Aggregate number. Need indi>:idu:J1 numbers to . ~....~..~ ~~II~\ [This projected grov:th in population would be :J 1,013 peroent inorease over the city's 1990 estimated popul:Jtion.] New grand totol of 205,000 provided by R:JY, however, for table to be '.(alid updated figures are needed. ~ gda Item NO.9 . Page 34 of 90 &wl/OfI t$,: t::1enJographic Information 6-3 City of Lake Elsinore ')_.'J'NU~ - 6.3 Growth Distribution Projected growth distribution based on service areas at build-out would be as follows: Table 6-3: Service Area Population Build-out Scenario Service Area Current Proposed Population at Percent of Increase Population Build-Out A 17,000 46,150 171.5% B 20,000 25,172 25.9% C 10,000 45,150 351.5% Totals: 47,000 116,472 147.8% SecticJn. 6: Demog('!fphiclnfOrmation 6-4 ~ i~da Item NO.9 , , Page 35 of 90 City of Lake Elsinore ,,~ Parks and Recreation Master Plan SECTION 7: RECREATION FACILITIES 7.1 EXISTING PARK FACILITIES The following is a graphic inventory of existing park facilities existing in the City of Lake Elsinore. See Exhibit 7-1 for geographic location of each site. Alberhill Community Park 22 Acres Service Area A Alberhill Community Park is located on Lake Street near the 1-15 corridor. This site includes three (3) lighted soccer fields, two (2) additional sports fields, and a lighted basketball court. Restroom facilities, benches, paved walking paths, picnic tables, concession, play areas, and abundant parking round out the amenities SectiOn 7: .RlK;reation Facilities 7-1 ~ Qda Item NO.9 , Page 36 of 90 City of lake Elsinore :lJi..~:%"-~- Parks and Recteation Master Plan Lincoln Street Park 2.2 Acres Service Area A Lincoln Street Park in located on the corner of Lincoln Street and Terra Cotta Street. Amenities found at Lincoln Street Park include a basketball court (1/2 court), tot lot, and shade structure. In addition, there are also a number of benches and picnic tbles ~ ;gda Item No.9 . Page 37 of 90 7-2 City of Lake Elsinore .v-~:- Parks and Recreation Master Plan Machado School Park 15150 Joy Street 5 Acres Service Area A Machado Park is located at the intersection of Machado and Joy Streets and is actually a portion of the Machado Elementary School. The City and School District, through joint use agreement, have developed a five acre portion of the site into a park offering tennis courts, play equipment, shaded shelters, barbeques, restrooms, picnic facilities and parking. In addition, there is ample open turf area for games and other organized types of activities. Section 7: Recreation FaCllitillf 7-3 ~ gda Item NO.9 Page 38 of 90 City of Lake Elsinore Parks and Recreation Master Plan .. --- i:'ff~_1 McVicker Canyon Park 29355 Grand Avenue 26 Acres Service Area A McVicker Canyon Park is located at McVicker Canyon Park Road and Grand Ave. In addition to the skate park, and two (2) large softball/baseball fields the park provides ample parking for visitors. Additional amenities include concession area, open play areas, tot lot area, restrooms and shade structures. 7-4 ~ gda Item NO.9 Page 39 of 90 City of Lake Elsinore ':r..~- Parks and Recreation Master Plan -~ Oak Tree Park 243 S. Main Street 2 Acres Service Area A Oak Tree Park is located on Lincoln Street north of Grand Avenue. Oak Tree Park is a passive use facility consisting of turf areas, picnic tables, equestrian trail, oak trees, and native vegetation. Section 7: .Recreation Facilities 7-5 ~ gda Item No.9 Page 40 of 90 City of lake Elsinore ~~ll"',""",.Ai Parks and Recreation Master Plan Summerlake Park 900 W. Broadway 16 Acres Service Area A Summerlake Park is located on W. Broadway between Outrigger St. and Grand Ave. Through a joint use agreement, the City and the School District have developed an 11.5 acre portion of the school site into a park including 5 soccer fields, 2 basketball courts, and areas for future facilities. In addition, Centex Homes has developed a 3.5 acre park adjacent to the school site which includes a tot lot, restrooms/storage facilities, picnic areas, barbeques, and parking. (The highlighted area represents joint use facilities.) Section!: Recreation Facilities 7-6 ~ gda Item No.9 . Page 41 of 90 '!':"}~~J.f~ City of Lake Elsinore - . - Parks and Recreation Master Plan City Park 243 S. Main Street 4 acres Service Area 8 This historic community park is situated between Library and Limited Streets, just west of Main. Facilities provided include play equipment, horseshoe pits and picnicking. Also included are restrooms, drinking fountains, group picnic shelters, shade areas, a central gazebo and a concession facility serving Mexican and American foods Section 7:. Regreation Facilitilils 7-7 ~ gda Item No.9 Page 42 of 90 City of Lake Elsinore ,.~'f~'$A- - -L Parks and Recreation Master Plan Channel Walk 5.8 Acres Service Area B Chanel Walk is a passive use site located between Langstaff Street to the west, Spring Street to the east, W. Heald Avenue to the north, and W. Limited Street to the south. This linear parks focuses on providing a relaxed walking corridor that provides visitors with a connection to the naturalistic setting that the site provides. Amenities include a paved walking path, benches, and lighting. Chanel Walk also provides opportunities for wildlife viewing. Section 7: Recreation FaCIlities 7-8 ~ ~da Item No.9 Page 43 of 90 City of Lake Elsinore "',,""-'- - Parks and Recreation Master Plan Lakepoint Park 420 E. Lakeshore Drive 12.5 Acres Service Area 8 This park offers two softball fields, a soccer field, tot lot, picnic facilities, barbeques, walking paths, concession stands and restrooms. In addition, there are ample shade areas with views of Lake Elsinore, the Ortega mountain range and off-street parking. ~ ~da Item NO.9 . Page 44 of 90 Section 7: Recreation facilities 7-9 City of lake Elsinore 'cJ-~ Parks and Recreation Master Plan Linear Park Canyon Estates Drive .5 Acres Service Area B Linear Park is located on Canyon Estates Drive between High Crest Drive and Canyon Crest Drive. This pocket-park provides seating areas and small turf areas at both the west and east sides of the park (connected via paved walking path) in a passive use environment. Section 7: Recreation Facilities 7-10 ~ ~da Item No.9 .. . Page 45 of 90 City of Lake Elsinore ,_~"'u - 11 - Parks and Recreation Master Plan Summerhill Park 31613 Canyon Estates Drive 5 Acres Service Area 8 Summerhill Park is located on the corner of Canyon Estates Drive and Summerhill Drive. A large multi use sports field dominates this site. Summerhill Park also enjoys ample parking for visitors and guests. Additional amenities include a tot play area with creative play equipment and restroom facilities. Sectiol1l:. R~S1iOlJ F8CilJt;es. 7-11 ~ gda Item NO.9 Page 46 of 90 City of Lake Elsinore \--.,ltJ Parks and Recreation Master Plan Swick and Matich Park 402 Limited Street 7 Acres Service Area B Located on Poe Street at the intersection of Poe and Lakeshore Drive, Swick and Matich Park offers two Little League fields with complete facilities. Included in this complex are bleachers, lighted fields, concessions, restrooms and a large parking lot. 7-12 ~ .~da Item No.9 . Page 47 of 90 City of Lake Elsinore ~".~A - Parks and Recreation Master Plan Tuscany Hills Park 30 Summerhill 5 Acres Service Area B Located at the intersection of La Strada and Summerhill Drive, within the Tuscany Hills development, provides two (2) baseball fields, tot lot area, picnic facilities, shade structure and parking lot. (The highlighted area represents possible future park / school district expansion.) Seefion 7: R~tion Facilities 7-13 ~ ~da Item No.9 Page 48 of 90 city of lake Elsinore '\>~@~ ~. Parks and Recreation Master Plan Creekside Park 32000 Lost Road 7 Acres Service Area C Creekside Park is located at Baywood Street and Lost Road. This site enjoys a number of amenities including three (3) lighted tennis courts, an informal turf field, play equipment and restroom facilities. There are also a number of barbeque braziers and benches located throughout the park. 7-14 ~ ;gda Item NO.9 . Page 49 of 90 City of Lake Elsinore ,;~-"ro ;r ____Ill --, Serenity Park 2.1 Acres Service Area C Serenity Park is located on Palomar Road. This park features two (2) half court basketball courts, a lighted tennis court, and informal field. Other amenities include play equipment, picnic tables, bicycle rack, and street side parking. s.ctJon 7: Recreation FaclfiJies 7-15 ~ gda Item NO.9 Page 50 of 90 ,~.- City of Lake Elsinore JlI - -- Parks and Recreation Master Plan - Yarborough Park 419 N. Poe Street 3 Acres Service Area C Yarborough Park is situated at the corner of Flint and Poe Streets in a quiet residential area. The park offers picnic facilities, restroom, barbeques, shaded areas and tot lot with open turf areas softball. s.ction 7: Rtcreation Faqilitit$ 7-16 ~ gda Item NO.9 Page 51 of 90 "" t: ffi .. n. n. "" "0 0 ffi "" 0 n. ffi 0 0 -E .s::; ., "0 n. u 0 (f) "" u 0 -'=' c 0 .0 13 ffi ., -E 'c VI .s::; 0> 0 n. :J ~ ~.2 :J .ll: 'ij 0 ,., l;:: E VI -E .!: .. ... Z .- - "0 Cl"O E .2 III 0 c C 0"0 a; .0 :J 0 .- .. a.. :J ~a: t)~ "" .s::; E ~ 0 I U 0> E III ~ .~ ~ ., ,.... C) 0 'ij ., n. Z 0 .s::; ,., ~.\/ ..... C t) C- .- ::;;2: 11)2: ;Q :;:: (f) t) ~~ D .., I I ~(f) .r. VI ! X 'x , ... ., ... W w i , , , i \ ., I ... - ' ... - ' j--: ) i ~'l____-; ~;!i i L5r f: ,j U\ j~lli~ >~" I e::: ':i : W;.,...... I en 'i' "," '~n___J : ", \ I ~.." i ,,:., , ... .....~ r-' : " ! rrLn-, -:-..) j i .,CJ$i i A :s.:. " I r" . 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";', ;'.;:;. <(I -... ," .. \ r,-( W I i:/;.'-~ I . l" '" 7, " I.'~-'-" S:2 j \ . i ""-""- ,- ..., ,,' 1,\ lv.----J > : \ //../ f' --T,,'i;,,~ '1...../"-'- " \-' ffi 1.._n____..J \ ,J" ,.'. . ~.." , ,.......... en I ~i \ 0/ .rL1 \ \ L__,/...~.. i _ i i i !./ ,-..L--=--...._-y , ",," ~ . o "' " . o c i5 . . J o ~E ~~ ~g u..I ~ u..I c! ~ :.u ~ < u..I c! Cl EB - .... (f) W ..J :ii VI i .. u.. ~ t:: ~ e :5 ct ;..: t:: ~ t;) ., CI) II) c:i o Agenda Item NO.9 Page 52 of 90 ,)'.,."y..~~1ili City of Lake Elsinore rnm nll~mLJ L_ Parks and Recreation Master Plan 7.2 EXISTING RECREATION CENTERS The following is a graphic inventory of existing recreation facilities in the City of Lake Elsinore. See Exhibit 7-2 Recreation Facilities for geographic location of existing recreation centers. lake Community Center 310 W. Graham Avenue 8,000 s uare feet Service Area B ., ~f ., ,,," ... Amenities include gymnasium, restrooms, parking, volleyball, drinking fountains, kitchen, two (2) meeting rooms and benches. 7-18 ~ gda Item No.9 Page 53 of 90 City of Lake Elsinore .t~""",~ ,~ III - - Parks and Recreation Master Plan ---- Senior Activity Center 420 E. Lakeshore Drive 5,000 square feet Service Area 8 ,ft Amenities include restrooms, game room, computer lab, dining area, parking, horseshoe court, shade structure, drinking fountain, benches, and gardening planters. 7-19 ~ gda Item No.9 Page 54 of 90 City of Lake Elsinore _J ~ Parks and Recreation Master Plan Lake Elsinore Cultural Center 183 North Main Street 4,000 square feet Service Area B Amenities include performance stage, restrooms, meeting room and drinking fountains. 7-20 r&! gda Item No.9 < Page 55 of 90 III ~ ~ 0 41 (1J '0 Q) E u. (1J 0 c: U. c: 0 c: Q) '(3 a; 0 e ~ ~ E (1J III ~ " LL 0 Q) '0 c: Q) t; " C lr Q) ~ 0 N Ol lr Q) m I 0 c: ~ .c: ~ t-- ;; ~ " a. U (J) ...... 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" ~ I .,.~..-;;~../ I; ~~'.L;.~'~' "'J~ f".- ........,......"/ :> i I" fr" ;. i a: L.._.._.._., ~ I ...... w c;-: en L-;! ! i I j L__..~.;..____.i ~-~'" </v ~ . o '" (5 . o c .. W . ~ . -' o ~.~ ~o cci~ ~~ ~~ OS ~ ~ -< u.J c:: Cl E8 (J) w -' '" ~ Q) ~ 'i3 <1l lJ.. (ij " ~ <1l ~ lJ Q) It) a:: ci " " ~ lJ a Q) U) Agenda Item NO.9 Page 56 of 90 City of Lake Elsinore Parks and Recreation Master Plan 7.3 PROPOSED PARK FACILITIES & RECREATION CENTERS plans. The majority of park and recreation facilities will be "turn-key", provided and installed by developers. The following is a list of proposed new parkland committed to the City through new school sites and approved specific See Exhibit 7-3 Future Parks for the geographic location of each site. Table 7-1: Proposed Park and Recreation Facilities for Service Area A Facility Size 888 Park .5 acre Alberhill Community Center 19,000 sauare feet Area A Total .5 acre Table 7-2: Proposed Park and Recreation Facilities for Service Area B Facility Size River Walk 2 North Peak Community Center 14 acres North Tuscany Hills Neighborhood Park 5 acres Rosetta Canyon Community Center 19,000 square feet Rosetta Canyon Communtity Park 27 acres South Shore Neighborhood Park 12 acres Spyglass Neighborhood Park 3 acres Area B Total: 66 acres Table 7-3: Proposed Park and Recreation Facilities for Service Area C Facilit Size Can on Hills Communit Center 19,000 s uare feet Can on Hills Communit Park 22 acres 5 acres Cottonwood Can on Park 5 acres 7-22 ~ gda Item No.9 Page 57 of 90 City of Lake Elsinore Parks and Recreation Master Plan Diamond Community Park 17 acres Summerly Neighborhood Pak 5 acres Waterbury Community Park 12 acres Area C Total 66 acres GRAND TOTAL 127.5 ~ gda Item No.9 Page 58 of 90 III .:..: ... 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", (I) i ! ,. -"_../ \ .~. ~\ \ ) / ,/ / ,/ / / ,/ / .f-:, ~~) ]'- \ 011 '0 al Ii; .c 0- (f) , \ \ I I / I I I \ \ , / , I \ .. " ,. '\ \ I \ , \ , " - ", .... /' ..... '........- -"" <( <( w a:: <( w () 5> a:: w (I) .., C- O o Ul i5 o c c :i w o . -' c ~.~ 00 ~ii <cu ;;~ , \ \ I ~~ OS z: .- ~ < w ..: Cl EB '" ci (f) W ..J ~ ~ '0 ~ m '" o "" '" l!! o CI> Cl:: ;..; '" ,g o CI> '" o Agenda Item NO.9 Page 59 of 90 City of Lake Elsinore Parks and Recreation Master Plan 7.4 TRAILS AND BIKEWAYS Trail Vision The City of Lake Elsinore envisions a trail system that will be an effective, multi-modal transportation system connecting people with destination points. The trail system has been deemed a critical element of the Lake Elsinore community. It can be more than a transportation element, serving also as a mode of connecting neighborhoods together and providing additional recreation capabilities within the community. Trails are good for our community, our health, our economy, and our environment. Goals: . The trail system should connect destinations with the user's origin and may also be used to connect various destinations. A connection between parks is one example. . Connect Lake Elsinore trail system to other systems in Corona, Murrieta, and Riverside County to create a region trial system . Planning of trails system shall be coordinated with neighboring cities and the County of Riverside. . Develop trails network with necessary infrastructure and maintenance including equestrian boarding centers. . Encourage pedestrian and biking path around the lake edge. . Encourage the use of paseos, green belts, linear parks, and trials within future developments. It is recommended that the city commission the creation of an independent trails master plan as a complimentary document to the parks and recreation master plan. The purpose of which would be to cover in great detail the trail elements of the City. 7-25 ~ gda Item No.9 Page 60 of 90 City of Lake Elsinore Parks and Recreation Master Plan Pedestrian Trails Type A Pedestrian Trail (Sidewalk Trail): Type A pedestrian trails are paved trails that typically follow established access routes throughout the city. Trail width is usually 5'-0" but may vary on occasion. Paving materials are primarily asphalt or concrete. NOTE: All IllUSTRATIONS ARE DRAFTS PENDING FINAL APPROV.^.l Illustration 7-1: Type A Pedestrian ~ ,'~~ ~ pP) miL 'J\ 7-26 ~ ~da Item No.9 Page 61 of 90 City of Lake Elsinore Parks and Recreation Master Plan Type B Pedestrian Trail (Greenbelt Path): Soft surface trail that is used primarily for pedestrian circulation with limited bicycle access and no vehicular access. Found in parks, and greenways. Paving material consists of crushed rock or decomposed granite. Illustration 7-2: Type B Pedestrian Trail 10' ""IN. 1'1' MNt. fir!!> TRAIL '~ 7-27 ~ gda Item No.9 Page 62 of 90 City of Lake Elsinore ,-- Parks and Recreation Master Plan - Illustration 7-3: Type C Pedestrian Trail ~ \0'...0, I 'Li'M.\IC. ~ WE 0 l1J{!\1 U- \~., 7-28 ~ ~da Item No.9 Page 63 of 90 city of Lake Elsinore l. Parks and Recreation Master Plan - Bikeway Types The State of California categorizes bicycles into the following three classifications according to the degree of exclusiveness with which the paths are preserved for bicycle use. The designation of bikeways as Class I, II, or III should not be construed as a hierarchy of bikeways. Each class of bikeway has its appropriate application. Class I Bikeway (Bike Path): Class I bikeways are oft-road paved trails to be used by bicyclists and pedestrians. These types of trails provide a paved path that is separate from motor vehicle travel. Class I bikeways are for the exclusive use of bicycles and pedestrians, and are designed to minimize interruptions of the trail by motor vehicle crossings. Minimum width for two bikes is 8'-0',5'-0" for one bike, and 4' for pedestrians. Illustration 7-4: Class I Bikeway ~"._-~ 10' Mia!. ~ l.MlE ll'nw~ <t~AS.S. I 7-29 ~ gda Item NO.9 Page 64 of 90 City of Lake Elsinore Class II Bikeway (Bike Lane): Class II bikeways are intended to delineate the right-of- way assigned to bicyclists and motorists, and to provide for more predictable movements of each. Dedicated bike lanes better accommodate bicyclists through corridors where insufficient room exists for safe bicycling. Illustration 7-5: Class II Shared Biking and Parking Lane 1 ~ltlCJ"'G- ~S~~ S~e Blnw^y <tL,",ss n PE\1)lU\lffV 7-30 ~ ~da Item No.9 Page 65 of 90 City of Lake Elsinore Parks and Recreation Master Plan t_ lillustration 7-6: dedicated biking and parking lane ~ \j\, ~}~ ;' ~~ ~M~ ~ .-w~ LANE ft)Il.. 81~ Il1O VM.~a:> eMS 1t} IlnW!\y ctL~~ It SlHA iRf tI> 7-31 ~ gda Item No.9 Page 66 of 90 City of Lake Elsinore Parks and Recreation Master Plan Class III Bikeway (Bike Route): Class III bikeways are shared facilities and are indicated only with bike route signs. These trails share the streets with motor vehicles or share the sidewalk with pedestrians (bicycle use is secondary function in both conditions). There is no minimum width for Class III bikeways as width is dependent upon many factors including volume and character of vehicular traffic on roads, typical speeds, vertical and horizontal alignment, sight distance and parking conditions. Illustration 7-7: Class III Bikeway &llCS ~ ~\"'" .-- ~=~ ~ ~Il f(.fW^Y <c-u...As~ m: 7-32 ~ ~da Item NO.9 Page 67 of 90 City of Lake Elsinore Parks and Recreation Master Plan Equestrian Trails When space allows care should be taken to provide dedicated equestrian trails that are separate from pedestrian and bike trails. However, if uses are to be combined on the same trail, care must be taken to ensure that each user's right of way are not encroached upon. Equestrian trails should observe the following general guidelines: . Provide a track width of2' -4" for one way I single track travel or 5'-6" for two way I double track travel. . In addition to track width an additional 8' clearing should be observed for one way I single track travel. For two way I double track trails a 12' clearing should be observed. . Overhead clearing should be between 8' - 12'. . Avoid asphalt or concrete surfaces, which can cause damage to horse hooves. Natural dirt, wood chips, or crushed gravel should be used. . Where applicable provide a cross slope on trails to encourage positive drainage. . Water crossings should be kept to a minimum. Natural crossings and culverts are preferred over foot bridge bridges. ~ Qda Item NO.9 Page 68 of 90 City of Lake Elsinore - Illustration 7-8: Equestrian Trail Parks and Recreation Master Plan ~ ~ to' MIN. 7-34 ~ ~da Item NO.9 Page 69 of 90 City of Lake Elsinore Parks and Recreation Master Plan lillustration 7-9: horse combo trail 10'-21)' IAJttn \4 7-35 ~ (gda Item NO.9 Page 70 of 90 City of lake Elsinore SECTION 8: PARK ACREAGE REQUIREMENTS 8.1 PARK ACREAGE REQUIRED AT BUILD OUT A population of 92,000 116,472 residents, at 5 acres per 1,000 residents would require 400 582 acres of park land. Table 8-1: Service Area Build-Out Projections 46,150 230.5 73.2 0.5 157.3 25,172 125.5 46.8 63 78.7 45,150 225.5 5.1 66 220.4 I Total Acreage Required = 456.4 I 8-1 ~ ~da Item NO.9 Page 71 of 90 City of lake Elsinore Parks and Recreation Master Plan Table 8 2: AElElitionalAcreage NeeEleEl to Meet BuilEl Out Requirements of 460 Acres Area .^. ~ /\roa B ~ .^.rea C ~ Subtotal: ~ T~.~I O~r(, I ~ . . T 8-2 ~ ~da Item No.9 Page 72 of 90 City of Lake Elsinore SECTION 9: ACQUISITION AND FINANCING 9.1 ACQUISITION AND FINANCING STRATEGIES Implementation of the Parks and Recreation Facility Master Plan is contingent upon a variety of methods of funding. There are sources available for acquisition, development, maintenance, and programming. Additionally, there are ~hose that are limited to only the capital Improvement aspects of the plan. The various methods of funding the plan are probably only limited by one's imagination; however, The following resources are those most commonly used funding methods: . Park In-Lieu Fee (Quimby Act) - Park In-Lieu Fee is an ordinance the City has adopted which requires a developer to dedicate land, pay an in-lieu fee, or a combination of both. This ordinance uses a formula (acquisition and development costs based on acres of parks per 1,000 people) to determine the per unit cost. Fees are collected at issuance of building permits. . Joint Powers Agreement - This method of funding usually pertains to the entities jointly 9-1 exercising powers to establish parks on multiple parcels with separate ownership. The City of Lake Elsinore has been successful in using this method with the Lake Elsinore Unified School District. The Joint Powers has provided a more balanced distribution of parks by locating sites adjacent to schools in addition to fostering savings in the actual costs for development. · Non - Profit Foundation - Non- Profit Foundation can be formed to accept contributions and donations to be used for the purchase of equipment, acquisition of property, and the development of facilities. Non- Profit Foundations, because of their tax exempt status, are often the beneficiary of donations, gifts, and bequests which, in turn, can be used to benefit the Parks and Recreation Department. · Developer Fees - The City, through the specific plan process, can often negotiate a fee with a developer for the development of facilities and services their development will impact. These fees are often used for Park and Recreation facility development as well as utilities, traffic signals, and other infrastructure. · Grants - There are private, State, and Federal grants available for a variety of Parks and Recreation programs and services. The City currently receives funds from several sources: Pepsi Cola Company, Community Development Block Grants, Senior Bond Act, State Park Bond, Special State Fund ~ Qa Item No.9 Page 73 of 90 City of Lake Elsinore Tobacco Tax and Land Water Conservation Fund. · User Fees - User Fees are an accepted method of recovering the cost for specific services or programs. The City has adopted a standard schedule of fees which includes recreation programs, fees, rental charges, utility fees, and administrative charges. · Concessions - The City has developed a concession arrangement which provides for the maintenance and operation of several city parks in exchange for being able to provide the food services at the site. This arrangement can be expanded to other services (Le., equipment rentals, launching, etc.) in other facilities to provide additional services with a reduced cost to the agency. · Assessment District (1972 ACT) - The City has established a Lighting, Landscape Maintenance District that assesses each parcel within the City for the ongoing operation and maintenance of Parks and Recreation facilities. This funding is used to offset the direct drain of the existing property tax and provide service to the user based on area served. · Mello Roos - This is another form of assessment district that can be 9.2 DEVELOPMENT FEES Park Capital Improvement Fund Fees Subdivisions under 50 parcels: 1. Single-Family Residences 2. Duplexes Parks and Recreation Master Plan used to develop Parks and Recreation facilities by assessing service areas for a specific service or facility. This method sells bonds to obtain the necessary funds and uses the ongoing assessment as the revenue stream to payoff the debt. · Revenue Bonds - These can be used to develop a facility or acquire property when a revenue stream can be shown in sufficient amounts to retire the debt. · Lease - The city can set the lease to provide property for parks, open space, or other recreational purposes with an option to buy. This method can allow the City to immediately obtain the property while accumulating necessary funds to purchase the site, etc. · Tax Allocation Bonds - This method would allow the Redevelopment Agency to sell bonds for the development of parks or recreation facilities within an area being revitalized, and use the increased tax increment to repay the debt. $1,600 per unit $1,500 per unit 9-2 ~a Item No.9 age 74 of 90 City of Lake Elsinore 3. Triplexes 4. Fourplexes 5. Apartments Parks and Recreation Master Plan $1,500 per unit $1,450 per unit $1,400 per unit Subdivisions over 50 parcels: Dedicate land or pay an in lieu fee equal to the fair market value of the land that that would have otherwise been dedicated. The formula for determining the amount of land to be dedicated is as follows: (Average number of persons per unit) X (number of units proposed) / (*park acreage standard) 'based on an established ratio offive (5) park acres to one thousand population. Commercial and Industrial developments: All commercial and industrial developments shall pay the following fees to the City of Lake Elsinore for the purpose of establishing, improving, and maintaining parkland within the City: Commercial Industrial $.10 per square foot* $.10 per square foot 'AII fees are based on square footage of enclosed space as determined by the City of Lake Elsinore's Building and Safety Division. Parkland Dedication Formula Table Types of Dwellings Single-family Duplex, Medium-Low Apartments/Condos Density/DU 3.6 3.1 1.8 Table 9-1 illustrates the parks, recreation and trails development impact fees municipalities within the region. Table 9-1: Development Impact Fee Comparison Single Family City Residence Multi-Family Residence City of Corona $12,708.00 $8,924.00 City of Lake Elsinore $1,600.00 'based on number of units City of Perris $4,500.00 $5,887.00 City of Murrieta $3,828.00 $2,412.23 County of Riverside $1,600.00 $1,500.00 City of Temecula $3,567.80 $2,556.05 SectIott.9: ~cXllll~itiRn and Financing 9-3 Q~ "'" a Item No.9 Page 75 of 90 City of lake Elsinore Parks and Recreation Master Plan [The numbers for Murrieta are aggregate totals. I have been in contact with the city regarding the portion attributable to parks and recreation... no information as of yet.] b. Storm Dr:::lin C:::lpit:::lllmpro\'ement Fund Fee b:::lsed on loc:::ltion :::lS shovm on the City of Lake Elsinore's Drainage Facilities Plan Map. c. Traffic Impact Fee: Single F:::lmily Residenti:::ll Multi Family Residential Commercial Building Office Building Industrial Building $1,369 per unit $959 per unit $3.84 per sq. ft. of building $1.45 per sq. ft. of building $.81 per sq. ft. of building d. Transportation Uniform Mitig:::ltion Fee: July 1, 2007 to June 20, 2008 Single F:::lmily Residenti:::ll *Multi Family Residential $10,046 per unit $7,054 per unit *Greater than eight (8) units per acre Commerci:::lllndustrial: Industrial Use Retail Commercial Use Service Commercial Use Class .^. :::lnd B office $1.84 per square f.oot $9.99 per square foot $5.71 per square f.oot $2.19 per square f.oot e. Libr:::lry C:::lpit:::lllmpro'Jement Fund Fee: All rcsidenti:::ll properties $150.00 per unit f. Multiple Species Habitat Conservation Plan Fee: . Residenti:::ll, density less than 8.0 dwelling units per acre $1,860 per dwelling unit. . Residential, density between 8.1 and 14.0 d'Nelling units per acre $1,119 per dwelling unit . Residenti:::ll, density greater than 14.1 dwelling units per acre $968 per d'Nelling unit . Commercial $6,333 per :::lcre . Industrial $6,333 per acre Public Building Impact Fee: Per Dwellina Unit SFDU MF 2-4MF 5+ $-W9 ew 4Q4 545 469 272 City Hall & Public Works Facilities Community Center Facilities ~ '~~~a Item NO.9 ~age 76 of 90 City of Lake Elsinore Marina F3cilities Animal Sheltor Facility Total Public Building Imp3ct foo Parks and Recreation Master Plan 7+9 ~ $2, -1 81 974- ~ ~ ~ 4+4- ~ City Hall & Public Works Facilities Office $180 Per 1000 Square Feet Retail Industrial 108 36 h. Fire Facility: Per Dwelling Unit SFDU MF $751 $612 Per 1000 Square Feet Office Retail Industrial $337 $489 $159 Revised 8-1-07 9.4 IMPLEMENTATION It is intended that the implementation of the City of Lake Elsinore's Parks and Recreation Facilities Master Plan will follow the proposed schedules in this section. For the benefit of the City Council and general public, the schedules have been separated into existing and proposed facilities (Table 9-1 and 9-2). Table 9-2: Proposed Improvements to Existing Facilities Facility Service Area Acres Development Machado Park A 5 $120,000 I New restroom facility City Park B 4 $955,000 I Park Expansion Lakepoint Park B 12.5 $389,000 I Pave existing gravel parking lot, convert sand volleyball pit into picnic shelter with amenities. 'a Item No. 9 age 77 of 90 City of Lake Elsinore Parks and Recreation Master Plan Lakepoint Senior Center B 5,000 sq. ft. $554,500/ Expansion of main building and annex buildina. Lake Community Center B 8,000 sq. ft. $176,000/ lobby expansion, kitchen renovation Swick & Matich Park B 7 $1,000,000/ New lighting system, removal of damaged amenities, new tot lot, install sidewalks and landscape, new park monument sign, design/install new irriQation svstem. Tuscany Hills Park B 5 $68,000/ Replacement of field light system Table 9-3: Future Facilities Costs Park Area Acres Cost 888 Park A 0.5 ? Alberhill Community Center A 19,000 Sq. Ft. $5,600,000 River Walk B 64.2 $8,200,000 North Peak Community B 14 $3,600,000 Center North Tuscany Hills B 5 $1,000,000 Neighborhood Park Rosetta Canyon Community B 19,000 Sq. Ft. $5,300,000 Center Rosetta Canyon Community B 27 $6,500,000 Park South Shore Community B 12 $2,400,000 Park Spyglass Neighborhood Park B 3 $1,000,000 Canyon Hills Community C 22 $6,900,000 Park Canyon Hills Community C 19,000 Sq. Ft. ? Center Canyon Hills Neighborhood C 5 $1,300,000 Park Cottonwood Canyon Park C 5 $750,000 Diamond Community Park C 17 $3,400,000 Summerly Neighborhood C 5 $6,800,000 Park Waterbury Community Park C 12 $1,000,000 ~ ~:~a Item No.9 ~age 78 of 90 City of Lake Elsinore Parks and Recreation Master Plan I Total Acreage: 191.7 I Total Cost: Table 9-4: Summary of Capital Costs by Park Improvement Program ~ Unit Cost (2008) A. Alberhill Commnunit Park Community/Senior Center Equip.lMantenance Storage Total $20,000,000 $200,000 $20,200,000 B. City Park Bicycle Rack 1 EA $1,500 Parking - ADA 1 EA $1,500 Parking - On Site 1 EA $1,500 Picnic Shelters 1 EA $45,000 Picnic Tables 8 EA $1,500 Signage 1 LS $1,500 Total $63,000 C. Creekside Park Picnic Shelters 1 EA $45,000 Picnic Tables 8 EA $1,500 Volleyball Court 1 EA $3,500 Total $60,500 D. Lakepoint Park Basketball Court - half court w/lights 2 EA $65,000 Horseshoe Pit 2 EA $500 Parking - ADA 10 EA $1,500 Parking - On Site 100 EA $1,500 Picnic Shelters 3 EA $45,000 Picnic Tables 12 EA $1,500 Signage 1 LS $1,500 Total $450,500 E. Lincoln Street Park Restroom Facilities LS I $45,000 $45,000 Total F. Machado Park Basketball Court - half court 1 EA $35,000 Handball Court 1 EA $5,000 Restroom 1 EA $100,000 Total $140,000 G. McVicker Park Basketball Court - half court EA I $65,000 9-7 Phase IV 2024 - 2030 I $20,100,100 I $210,000 $20,310,100 $1,575 $1,575 $1,575 $47,250 $12,600 $1,575 $66,150 1''''500 $13,200 $3,800 $66,500 $130,000 $1,000 $15,000 $150,000 $135,000 $18,000 $1 ,500 $450,500 I $49,500 $49,500 I $5,500 $5,500 1'~700 100,000 $100,000 $36,750 I $68,250 tt:'! l:~5Ja Item NO.9 ~age 79 of 90 City of Lake Elsinore w/lights Play Area & Apparatus Tot Play Area 1 LS $85,000 1 LS $85,000 Total $235,000 H. Serentiy Park Restroom Facilities ~ $45,000 Total $45,000 I. Summerhill Park Basketball Court - half court 1 EA $35,000 Barbeque Braziers 3 EA $500 Group Picnic 1 LS $25,000 Informal Fields 1 LS $250,000 Picnic Shelters 2 EA $45,000 Picnic Tables 12 EA $1,500 Play Area & Apparatus 1 LS $85,000 Tennis Court wllights 2 EA $100,000 Tot Play Area 1 LS $85,000 Total $789,500 J. Swick and Matich Park Parking - ADA 10 EA $1,500 Parking - On Site 50 EA $1,500 Play Area & Apperatus 1 LS $85,000 Tot Play Area 1 LS $85,000 Total $246,500 K. Senior Center Exoansion Parking - On Site 1 EA $1,500 Facility Expansion 1 EA Design Plans 1 EA Total $85,000 $85,000 I I I $47,250 $47,250 $36,750 $1,575 $25,000 $250,000 $90,000 $18,000 $85,000 $200,000 $85,000 $1,500 $75,000 $85,000 $85,000 $246,500 $828,975 x I ~'575 ~ l::?la Item No.9 ~age 80 of 90 City of lake Elsinore SECTION 10: MAINTENANCE COSTS The City of Lake Elsinore currently expends and average of $8,850 per acre per year for park maintenance. Based on this average figure, the City's annual facility maintenance costs for 125.1 acres are $1 ,107,135. The cost for recreation facility maintenance, per square foot, is $11.80. With current facility square footage at approximately 17,231, this equates to $203,325. Parks and Recreation Master Plan In addition to the existing facilities, the City has an additional 129.5 acres of Park and Recreation facilities committed through Specific Plans and Development Agreements. These new facilities will add an additional impact of $1,146,075 (based $8,850 per acre per year) when they are completed. The estimated annual maintenance expenditure for existing and future Park and Recreation Facilities for the City of Lake Elsinore will be $2,453,810 per year. Note this figure is only for existing and committed facilities. At total build out there should be approximately 1025 acres equating to $9,071,250 per year in maintenance costs. The following is a breakdown, by facility of existing and committed Park and Recreation Maintenance Costs. Table 10-1: Existing Recreation Facilities Maintenance Costs Park Area Acres Maintenance Cost Per Year Alberhill Community Park A 22 $194,700 Lincoln Street Park A 2.2 $19,470 McVicker Canyon Park A 26 $230,100 Oak Tree Park A 2 $17,700 Summerlake Park A 16 $141,600 City Park B 4 $35,400 Channel Walk (Phase I) B 5.8 $51,330 Cultural Center B 4,236 Sq. Ft. $49,984 Lake Community Center B 6,000 Sq. Ft. $70,000 SeCtion 10: Maintenance Co$fs 10-1 ~ ~da Item NO.9 Page 81 of 90 City of Lake Elsinore :",,~__l - - Parks and Recreation Master Plan ~1ll_ Lakepoint Park B 12.5 $110,625 Lakepoint Senior Center B 6,996 Sq. Ft. $6,996 Linear Park B 0.5 $4,425 Machado School Park B 5 $44,250 Summerhill Park B 5 $44,250 Swick - Matich Park B 7 $61,950 Tuscany Hills Park B 5 $44,250 Yarborough Park C 3 $26,550 Creakside Park C 7 $61,950 Serenity Park C 2.1 $18,585 Total Acreage: 125.1 Total Cost: $1,234,115 Table 10-2: Future Recreation Facilities Maintenance Costs Park Area Acres Maintenance Cost Per Year 888 Park A 0.5 $4,425 Alberhill Community A 19,000 Sq. Ft. $224,200 Center River Walk B 2 $17,000 North Peak Community B 14 $123,900 Center North Tuscany Hills B 5 $44,250 Neighborhood Park Rosetta Canyon B 19,000 Sq. Ft. $224,200 Community Center Rosetta Canyon B 27 $238,950 Community Park South Shore Community B 12 $106,200 Park Spyglass Neighborhood B 3 $26,550 Park Canyon Hills Community C 22 $194,700 Park Section 1.fJ; Mainten$~ ~$ 10-2 ffl. ~da Item No.9 Page 82 of 90 City of Lake Elsinore Parks and Recreation Master Plan Canyon Hills C 5 $44,250 Neighborhood Park Cottonwood Canyon Park C 5 $44,250 Diamond Community C 17 $150,450 Park Summerly Neighborhood C 5 $44,250 Park Waterbury Community C 15,000 Sq. Ft. $177,000 Center Waterbury Community C 12 $106,200 Park Total Acreage: 129.5 Total Cost: $1,146,075 Section 1q: ~.fJf>> Cost$ 10-3 ~ gda Item NO.9 Page 83 of 90 City of lake Elsinore ,~...; u _ Parks and Recreation Master Plan ~ APPENDIX A: Recreation Questionnaire FUTURE PARKS & RECREATION QUESTIONNAIRE CITY OF LAKE ELSINORE LAKE ELSINORE Parks and Recreation Department The City of Lake Elsinore Parks and Recreation Department would like to get your ideas of the type of recreation programs and special events that you and your family would like the city to offer. Please place a check by all the activities that are of interest to you and your family members. Questionnaire returned 116 How long have you lived in the City of lake Elsinore? Less than 1 year 1 to 4 years years or longer 13 31 67 Preschool Programming: Activity: Crafts Music Art/Painting Cooking Dance Respondent Interest: 44 49 45 35 37 ApptmdiX A A-1 ~ ~da Item NO.9 Page 84 of 90 City of lake Elsinore -- School Aged Programming: Teen Programming: Adult Programming: Senior Programming: AfJpetI<Jix A -- Tumbling Story Time Parent and Child Classes Soccer Football Basketball Baseball Music Lessons Dance Theatre Gymnastics Fitness Tutoring Modeling Day Camp Roller Hockey Soccer Football Basketball Baseball Art Music Lessons Dance Cheerleading Martial Arts Cooking Tennis Basketball Football Soccer Golf Computer Skills After School Skills Cake Decorating Fitness Floral Arrangement Cooking Prenatal Computer Classes Yoga ESL Art A-2 46 56 26 57 28 22 26 13 29 21 23 26 24 24 22 16 28 15 17 18 23 11 26 23 35 43 22 41 16 27 30 11 23 ~ ~da Item NO.9 Page 85 of 90 City of lake Elsinore 't~"'~ Appendix A Dance Sewing and Quilting Knitting Fitness and Exercise classes Self-Defense Classes Computer Classes Trips and Excursions A-3 Parks and Recreation Master Plan - 23 17 16 27 17 23 22 ~ ~da Item No.9 Page 86 of 90 City of lake Elsinore APPENDIX B: Communitv Workshop Results ACTION VOTES Become a stake holder in Lake Elsinore Girls Softball: host tournaments, 10 upgrade existing soft ball facilities with state of the art amenities, city needs to be more involved in the maintenance of sports fields, create a cluster of fields to create a sports park type environment. Do not establish trails throuClh lake front property 9 Create off-leash doCl park 5 UpClrade existinCl soccer fields at Summerlake Park 5 Provide more bike paths and walkways on roadways for safety and access 5 Use recycled rubberized material for plaYClround surfacinCl 4 Address safety concerns at City Park 3 Increase security alonCl the lake front 3 Purchase land around lake for recreation expansion 2 Increase park acreaCle to population ratio to 5:1,000 2 Make parks destination based by providinCl unique features 2 Purchase land now for future use 2 More sidewalks near schools (Qeneral path improvements) 2 Provide resident park caretakers 2 Establish trail connections to Lakeland VillaQe 1 Park fundinQ - select the correct mechanism for the riQht situation 1 More water (not reclaimed) water for lake 1 Address hiQh volume of usaQe at Tuscany Hill Park 0 Provide pedestrian access around lake 0 Keep trails on public property 0 Use recreation funds on lake for direct return on investment 0 Use Lincoln Street Park and as a model for future parks 0 Establish maintenance standards for oark and oark eauioment 0 Provide more basketball and tennis courts 0 Appendix B B-1 6 Agenda Item No.9 Page 87 of 90 City of lake Elsinore ~~J, ,'ll! Parks and Recreation Master Plan APPENDIX C: Proposed Trail Svstem The following maps, authored by the Riverside County Trails Committee, illustrate a proposed trail network for the City of Lake Elsinore, surrounding sphere of influence areas, and nearby regional areas. =.:1~ -....... ~...... ","',,"._.. l~'" ~~~,~~~: '-"'~-'-'>lUan.a ~l~a.r..~ '~'''''''''''I..lll'''1~~ ~ 1..<A.'Il'-"""""" -~ FINAL MAP !' ....... . -"...- ~:..~ ~",1~_1_::-'=- 1.:1lD 'lOlIXl -- N A (j Appendix C C -1 ~ gda Item No.9 Page 88 of 90 City of Lake Elsinore Parks and Recreation Master Plan ........-- ...... ....._~....___l..........._.~ 'l1I ~- ~= .U"".I~\llll- ~~ ,~.u.... ,,'--"...... ,- ~~"'''_~''''J. ,- ,~,,_........ ............,,- --..--.------ ---------_..--~ -.- ..._------- ....,---..-----. ......_...4_....____..____ ..-----.........----. .,.~-----_.._- . -- .- ~ 1,::" ::!aoa ..... ,.. ...,. r.. N A @ ~ .da Item No.9 Page 89 of 90 Appendix C C-2 City of Lake Elsinore - Parks and Recreation Master Plan ""......Jt..- - - ---- County of Riverside Trails ,t;; ,{ " i: . i- 1- ;- , ' , ',' \ " _! j- , I -~ i -,.J o 11!0 a.D iGlXl ''- _.,.,--,. ..... ... N A PINAL MAP Appen(jjx C C-3 ~ ~da Item NO.9 Page 90 of 90 CITY OF ~ LAKE ,5,LSiI10R,f: ~~ DREAM EXTREME... REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: AUGUST 12, 2008 SUBJECT: APPROVAL OF CDBG SUPPLEMENTAL AGREEMENT 2008-2009 Backaround At their regular scheduled meeting on December 11, 2007, Council approved the Community Development Block Grant projects for fiscal year 2008-2009. On May 19, 2008, the City was notified by the Riverside County Economic Development Agency (EDA) that the County Board of Supervisors had approved Lake Elsinore's programs. Discussion The CDBG project activities are included in the County's 2008-2009 One Year Action Plan, which is submitted to the U.S. Department of Housing and Urban Development (HUD) for review and approval. A supplemental agreement is prepared and sent out as soon as the County receives approvals by HUD. After the City receives the supplemental agreement packet, executed copies must be returned to EDA for the Board of Supervisors to approve; after which, a fully executed agreement will be forwarded to the City along with the authorization to incur costs. When we receive the authorization, we are then able to release funds to the approved projects with assurance of reimbursement from the County. Fiscal Impact There is no fiscal impact to the 2008-2009 General Fund. The City anticipated an allocation of approximately $250,000; however, notification from EDA modified the 2008-2009 allocation for the City of Lake Elsinore to $230,076. Agenda Item No. 10 Page 1 of 47 Approval of CDBG Supplemental Agreement 2008-2009 August 12, 2008 Page 2 The allocation is approved as follows: 1.LE.04-08 1.LE.05-08 1.LE.06-08 l.LE.07-08 0.26.08 0.35.08 Machado Park Restroom Project Lake Community Center Renovation Code Enforcement - Nuisance Abatement Dangerous Structure Abatement Helping Our People in Elsinore (H.O.P.E.) The Learning Connection Program $ 80.000 $ 57,500 $ 20,182 $ 40,183 $ 18,606 $ 13.605 $230,076 Recommendation Authorize the Mayor to execute the supplemental agreement with the County of Riverside for the use of Community Development Block Grant funds. Prepared by: Claudia Davis ~ Parks and Recrewnalyst Ray Gonzales R Director of Parks and Recreation Robert A. Brady~ City Manager JRI Approved by: Approved by: Agenda Item No. 10 Page 2 of 47 n,,;'~ ,'~ ;;f\:rt~''''~ l~"~\ h.""''i:'l1I, . ", \.-i::iV~L) JUL 2 COr,ni''!"'' .", ...'... 4 2008 " , ''ff N ,i . '" "11./" }"1' R. . 'U:I ,)fJrwCSS RIVERS.!])!> COUNTY Economic Development Agency FILE: 1.LE04-08, 1.LE.05-08, 1.LE.06-Q8 1.LE07-08, 0.26-08, 0.35-08 July 18, 2008 Claudia Davis, Parks and Recreation Analyst City of Lake Elsinore 130 S. Main Street Lake Elsinore, CA 92530 RE: SUPPLEMENTAL AGREEMENT FOR THE 2008-2009 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM YEAR Dear Ms. Davis: Enclosed please find two (2) copies of the above referenced Supplemental Agreement for your city's 2008- 2009 CDSG program year. This agreement covers the following activities: 1 . LE 04-08 1.LE.05-08 1.LE.06-08 1.LE.07-08 0.26-08 0.35-08 Machado Park Restroom Project Lake Community Center Renovation Code Enforcement- Nuisance Abatement Dangerous Structures Abatement-LE H.O.P.E. The Learning Connection Program $80,000 $57,500 $20,182 $40,183 $18,606 $13,605 Upon review of the agreement, have both copies executed and returned to this office together with proper documentation of your City Council's approval of the agreement. The executed agreements must be returned to this office no later than forty-five (45) days from the date of this letter. A fully-executed Supplemental Agreement will be forwarded to you as well as the authorization to incur costs. Please be advised that this is not a notice to proceed. The County will not reimburse the City of Lake Elsinore for any expenditure prior to the issuance of the Authorization to Incur Costs. Should you have any questions, please contact Melissa Valdivia at (951) 955-9803. Sincerely, John Thurman CDSG Program Administrator SH:JT: ECONOMIC DEVELOPMENT/MARKETING. REDEVELOPl\:lEl'rr. HOUSING. \VORKFORCE DEVELOPMENT. HOUSING AUTHORITY AVIA'rl0N. RIVERSIDE COUNTY FAIR & NATIONAL I)ATE F.ES'rIVAL. EDWARI)-DEAN MUSEUM & GARDENS. COM.MUNITY SERVICES , 1325 SPR.UCE swim, slilIJ2E 400 · mURSID~~Il'''0R:Nm 925"\7 T 951.955.Sgt6. B 951.955:6~86 ,., ~".R.:E\{(GQEDA!.(jRG 1 2 3 4 5 6 7 File No.: 1.LE.04-08, 1.LE.05-08, 1.LE.06-08 I.LE.07-08, 0.26-08, 0.35-08 SUPPLEMENTAL AGREEMENT FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS The COUNTY OF RIVERSIDE of the State of California, herein called, "COUNTY," and the CITY OF LAKE ELSINORE, herein called "CITY," mutually agree as follows: 1. GENERAL. COUNTY and CITY have executed a Cooperation Agreement, dated 8 July 12, 2005, whereby CITY elected to participate with COUNTY, which has qualified as an 9 "Urban County" for purposes of receiving Community Development Block Grant (CDBG) 10 funds, and to assist and undertake essential community development and housing assistance 11 activities pursuant to the Housing and Community Development Act of 1974, Title 1, as 12 amended, Public Law 93-383 hereinafter referred to as "Act". Said Cooperation Agreement, 13 dated July 12, 2005, is incorporated herein by reference and made a part of this Agreement as if 14 each and every provision was set forth herein. 15 2. PURPOSE. CITY promises and agrees to undertake and assist with the 16 community development activities, within its jurisdiction, by utilizing the sum of $230,076, 17 CDBG Entitlement Funds, as specifically identified in Exhibits A, B, C, D, E, and F are attached 18 hereto and by this reference are incorporated herein, for the projects: 19 A. l.LE.04-08 Machado Park Restroom Proiect. 20 B. l.LE.05-08 Lake Community Center Renovation. $80.000. $57.500. 21 C. l.LE.06-08 Code Enforcement- Nuisance Abatement. $20.182. 22 23 24 25 26 27 28 D. I.LE.07-08 Dane:erous Structures Abatement-LE. $40.183. $18.606. $13.605. E. 0.26-08 H.O.P.E.. F. 0.35-08 The Learnine: Connection Proe:ram. 3. TERM OF AGREEMENT. The term of this Agreement for the projects shall be for a period of one (1) year from July 1, 2008 to June 30, 2009, and proceed consistent with the completion schedule set forth in Exhibits A, B, C, D, E, and F. In the event that the projects Page 1 of 10 Agenda Item No. 10 Page 4 of 47 1 are not substantially completed by the time set forth in the completion schedule due to 2 unforeseen or uncontrollable causes, the COUNTY may consider extending the schedule for the 3 completion of the project. Times of performance for other activities may also be extended in 4 writing by COUNTY. If substantial progress toward completion in conformance with the 5 completion schedule, as determined by COUNTY, of the projects are not made during the term 6 of the Supplemental Agreement, COUNTY may suspend or terminate this agreement by the 7 procedures set forth in the Section titled "Termination", of this agreement and the entitlement 8 funds associated with the projects may be reprogrammed by COUNTY after appropriate notice 9 IS gIven. 10 11 4. DISPOSITION OF FUNDS. a. COUNTY's Board of Supervisors shall determine the final disposition and 12 distribution of all funds received by COUNTY under the Act consistent with the provisions of 13 Paragraphs 2 and 3 of this Agreement. COUNTY, through its Economic Development Agency, 14 shall: (1) Make payment of the grant funds to CITY as designated in Exhibits A, B, C, D, E, 15 and F; and (2) It is the CITY's responsibility to monitor all project activities of Exhibits A, B, 16 C, D, E, and F to ensure compliance with applicable federal regulations and the terms of this 17 Agreement. 18 b. CITY shall comply with timely drawdown of CDBG funds by 19 expeditiously implementing and completing County-approved, CDBG-funded projects. CITY 20 acknowledges that CITY's drawdown performance directly impacts the COUNTY's overall 21 program drawdown rate. If the CITY's unobligated CDBG fund balance, as of January 15, 22 2009, exceeds two-times (200%) the CITY's 2008-2009 CDBG allocation, the COUNTY may 23 take the necessary administrative actions to reduce the CITY's CDBG fund balance. Necessary 24 actions include reprogramming the excess CDBG fund balance to other eligible activities as 25 selected by COUNTY. COUTY may authorize CITY in writing, prior to January 15, 2009, to 26 exceed the CDBG fund balance requirement. 27 c. CITY shall comply with timely drawdown of funds by submitting 28 monthly requests for reimbursement or other County-approved reimbursement schedule. All Page 2 of 10 Agenda Item No. 10 Page of4? I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 disbursements of grant funds will be on a reimbursement basis and made within thirty (30) days after the CITY has submitted its letter identifying payments and documentation supporting expenditures. d. All authorized obligations incurred in the performance of the Agreement for projects eligible under the following regulations must be reported to COUNTY no later than by June 15, 2009: a. Public Services [24 CFR 570.201 (e)] b. Acquisition [24 CFR 570.201 (a)] c. Clearance Activities [24 CFR 570.201 (d)] d. Interim Assistance [24 CFR 570.201 (f)] e. Code Enforcement [24 CFR 570.202 (c)] All other eligible activities under this Agreement must be implemented, completed, and obligations reported by the CITY no later than the completion schedules set forth in the Exhibits to this Agreement. The COUNTY will directly manage and monitor projects identified in Exhibits A, B, C, D, E, and F. These projects have been determined to be of Countywide benefit, receiving grant funding from multiple sources; therefore, these projects will be managed and monitored by the COUNTY. 5. COOPERATION WITH HOUSING ACTIVITIES. CITY shall cooperate with COUNTY in undertaking essential community development and housing assistance activities, specifically urban renewal and public assistance housing, and shall assist COUNTY in carrying out its Strategic Plan of the Consolidated Plan and other requirements of the Community Development Block Grant Program. 6. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Pursuant to Section 15051(d) of Title 14 of the California Administrative Code, CITY is designated as the lead agency for the projects that are the subject matter of this Agreement. 7. HOLD HARMLESS AND INDEMNIFICATION. CITY shall comply with all Page 3 of 10 Agenda Item No. 10 Page of4? 1 applicable laws, rules and regulations, and shall indemnify, save and hold harmless COUNTY 2 and its agency members and their respective agents, servants and employees of and from any and 3 all liabilities, claims, debt, damages, demands, suits, actions and causes of action of whatsoever 4 kind, nature or sort including, but not by way of limitation, wrongful death, expenses of the 5 defense of said parties, and the payment of att~mey's fees, arising out of or in any manner 6 connected with the performance by CITY under this Agreement. 7 8 8. RECORDS AND INSPECTIONS. a. CITY shall establish and maintain records in accordance with 24 CFR Part 9 570, Part 85, OMB Circular A-87, and 24 CFR 91.105, as applicable, and as they relate to the 10 acceptance and use of federal funds under this Agreement. 11 b. CITY shall maintain a separate account for CDBG Entitlement funds 12 received as set forth in Exhibits (A, B, C, D, E, and F). 13 c. CITY shall, during the normal business hours, make available to 14 COUNTY, the U.S. Department of Housing and Urban Development (HUD), or other authorized 15 representative, for the examination and copying, all of its records and other materials with 16 respect to matters covered by this Agreement. 17 d. CITY shall not retain any program income as defined in Section 570.500 18 of Title 24 of the Federal Code of Regulations. Said program income shall be used only for the 19 activities that are the subject of this Agreement. Further, all provisions of this Agreement shall 20 apply to such activities. 21 e. The CITY shall ensure that at least fifty-one percent (51 %) of the persons 22 benefiting from all CDBG-funded activities or projects designated as serving limited clientele 23 [570.208(a)(2)(i)] are of low and moderate-income and meet the program income guidelines 24 attached as Exhibits (A, B, C, D, E, and F). The CITY and City's Sub-recipients must provide 25 the required income certification and direct benefit documentation. 26 9. FEDERAL REQUIREMENTS. CITY shall comply with all applicable federal, 27 state, and local laws, regulations, and ordinances and any amendments thereto and the federal 28 regulations and guidelines now or hereafter enacted pursuant to the Act. More particularly, CITY Page 4 of 10 Agenda Item No. 10 Page of4? 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 is to comply with those regulations found in Part 85 and Part 570 of Title 24 of the Code of Federal Regulations. CITY is to comply with OMB Circular A-87, or any subsequent replacement. CITY is to abide by the provisions of the Community Development Block Grant Manual, prepared by COUNTY and cited in the above-mentioned Cooperation Agreement. CITY will comply with Section 3 of the Housing & Urban Development Act of 1968, as amended, attached hereto as Exhibit "S". CITY will comply with the provisions of 24 CFR Part 570.200 (j), attached as Exhibit "R," pertaining to inherently religious activities. 1 O. INDEPENDENT CONTRACTOR. CITY and its agents, servants, and employees shall act at all times in an independent capacity during the term of this Agreement, and shall not act as, shall not be, nor shall they in any manner be construed to be agents, officers, or employees of the COUNTY. 11. TERMINATION. a. CITY. CITY may not terminate this Agreement except upon express written consent of COUNTY. b. COUNTY. Notwithstanding the provisions of Paragraph lla, COUNTY may suspend or terminate this Agreement upon written notice to CITY of action being taken and the reason for such action: (1) In the event CITY fails to perform the covenants herein contained at such times and in such manner as provided in this Agreement; and (2) In the event there is a conflict with any federal, state or local law, ordinance, regulation or rule rendering any of the provisions of this Agreement invalid or untenable; or (3) In the event the funding from the Department of Housing and Urban Development referred to in Paragraphs 1 and 2 above is terminated or otherwise becomes unavailable. c. Upon suspenSIOn of this Agreement, CITY agrees to return any unencumbered funds which it has been provided by COUNTY. In accepting said funds, COUNTY does not waive any claim or cause of action it may have against CITY for breach of Page 5 of 10 Agenda Item No. 10 Page of47 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 this Agreement. d. Reversion of Assets 1. Upon expiration of this Agreement, the CITY shall transfer to the COUNTY any CDBG funds on hand at the time of expiration of the Agreement as well as any accounts receivable held by CITY which are attributable to the use of CDBG funds awarded pursuant to this Agreement. 2. Any real property under the CITY'S control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the SPONSOR in the form ofa loan) in excess of$25,000 is either: (i) Used to meet one of the National Objectives in Sec. 570.208 until five years after expiration of this agreement, or for such longer period of time as determined to be appropriate by the COUNTY; or (ii) Not used in accordance with Section (i) above, in which event the SPONSOR shall pay to the COUNTY an amount equal to the current market value of the property less any portion of the value attributable to expenditures ofnon-CDBG funds for the acquisition of, or improvement to, the property. 12. NONDISCRIMINATION. CITY shall abide by Sections 570.601 and 570.602 of Title 24 of the Federal Code of Regulations which requires that no person in the United States shall on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with Community Development funds. 13. PROHIBITION AGAINST CONFLICTS OF INTEREST a. CITY and its assigns, employees, agents, consultants, officers and elected and appointed officials shall become familiar with and shall comply with the CDBG regulations prohibiting conflicts of interest contained in 24 CFR 570.611, attached hereto as Exhibit "CI" and by this reference incorporated herein. b. CITY and its assigns, employees, agents, consultants, officers, and elected and appointed officials shall become familiar with and shall comply with Section A-II of the Page 6 of 10 Agenda Item No. 10 Page of47 1 County's CDBG Policy manual, attached hereto as Exhibit "CI" and by this reference 2 incorporated herein. 3 c. CITY understands and agrees that no waiver of exception can be granted 4 to the prohibition against conflict of interest except upon written approval of HUD pursuant to 5 24 CFR 570.611 (d). Any request by CITY for an exception shall first be reviewed by COUNTY 6 to determine whether such request is appropriate for submission to HUD. In determining whether 7 such request is appropriate for submission to HUD, COUNTY will consider the factors listed in 8 24 CFR 570.611 (e). 9 d. Prior to any funding under this Agreement, CITY shall provide COUNTY 10 with a list of all employees, agents, consultants, officers and elected and appointed officials who 11 are in a position to participate in a decision making process, exercise any functions or 12 responsibilities, or gain inside information with respect to the CDBG activities funded under this 13 Agreement. CITY shall also promptly disclose to COUNTY any potential conflict, including 14 even the appearance of conflict that may arise with respect to the CDBG activities funded under 15 this Agreement. 16 e. Any violation of this section shall be deemed a material breach of this 17 Agreement, and the Agreement shall be immediately terminated by the COUNTY. 18 14. PROJECT ELIGIBILITY. As to CITY or its claimants, COUNTY shall bear no 19 liability for any later determination by the United States Government, the Department of 20 Housing and Urban Development or any other person or entity that CITY is or is not eligible 21 under 24 CFR Part 570 to receive CDBG funds. 22 15. USE OF PROPERTY. Whenever federal CDBG funds or program income are 23 used, in whole or in part, for the purchase of equipment or personal property, the property shall 24 not be transferred from its originally funded use, by CITY or sub-recipient, for a period of five 25 (5) years from the close-out date of the grant from which CDBG assistance was provided. The 26 CITY shall maintain a current inventory for COUNTY monitoring and review. 27 16. EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. CITY 28 agrees to notifY and to require any lessee or assignee to notify Riverside County Workforce Page 7 of 10 Agenda Item No. 10 Page 1 of 47 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Development Center of any and all job openings that are caused by this project. 17. PUBLICITY. Any publicity generated by CITY for the project funded pursuant to this Agreement, during the term of this Agreement, will make reference to the Contribution of the County of Riverside, the Economic Development Agency, and the Community Development Block Grant Program in making the project possible. 18. PROGRAM MONITORING AND EV ALVA TION. CITY and its sub-recipients shall be monitored and evaluated in terms of its effectiveness and timely compliance with the provisions of this Agreement and the effective and efficient achievement of the Program Objectives. Quarterly reports shall be due on the last day of the month immediately following the end of the quarter being reported. The quarterly written reports shall include, but shall not be limited to, the following data elements: a. Title of program, listing of components, description of acti vi ties/operations. b. The projected goals, indicated numerically, and also the goals achieved (for each report period). In addition, identify by percentage and description, the progress achieved towards meeting the specified goals and identify any problems encountered in meeting goals. c. If the CDBG-funded Activity meets a National Objective under 24 CFR 570.208 (a)(2)(i), CITY will report the following: I ) Total number of direct beneficiaries (clientele served) with household incomes at: · Above 80% MHI · Between 50% and 80% MHI (Low-Income) · Between 30% and 50% MHI (Very Low-Income) · Less than 30% MHI (Extremely Low-Income) 2) Total number and percent (%) of the clientele served that have household incomes at or below 80% MHI 3) Racial ethnicity of clientele Page 8 of 10 Agenda Item No. 10 Page 11 of 47 1 4) Number of Female-Headed Households 2 CITY and its sub-recipients shall report beneficiary statistics monthly to EDA on the pre- 3 approved Direct Benefit Form and Self-Certification Form (certifying income, family size, and 4 racial ethnicity) as required by HUD. Updated forms are to be provided to CITY by EDA should 5 HUD implement changes during the term of this agreement. 6 CITY and sub-recipients will collect and provide all necessary data required by HUD 7 pertaining to the Specific Outcome Indicators as identified in the CPD Outcome Performance 8 Measurement System. 9 19. SOURCE OF FUNDING. CITY acknowledges that the source of funding 10 pursuant to this Agreement is Community Development Block Grant (CFDA 14.218). 11 20. ENTIRE AGREEMENT. It is expressly agreed that this Agreement together with 12 the cooperation Agreement between the parties, embodies the entire agreement of the parties in 13 relation to the subject matter thereof, and that no other Agreement or understanding, verbal or 14 otherwise, relative to this subject matter, exists between the parties at the time of execution. 15 21. MINISTERIAL ACTS. The Assistant County Executive OfficerlEDA or 16 designee(s) are authorized to take such ministerial actions as may be necessary or appropriate to 17 implement the terms, provisions, and conditions of this Agreement as it may be amended from 18 time to time by COUNTY. 19 22. PRIOR AUTHORIZATION. CITY shall obtain COUNTY's written approval a. b. c. d. e. 23. Page 9 of 10 Agenda Item No. 10 Page 1 of 47 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 representative of COUNTY and CITY respectively. 2 3 4 DATED: 5 6 7 COUNTY OF RIVERSIDE CITY OF LAKE ELSINORE By: Deputy Director By: Mayor SH:JT: SS S:\CDBG\FORMS\2008\SuppAgree,SponAgree_ltr & Templates\SuppAgree_ Template.June 17.doc Page 10 of 10 Agenda Item No. 10 Page 13 of 47 References Agenda Item No. 10 Page 14 of 47 24 CFR 570.601 pg.6 Public Law 88-352, which is Title VI of the Civil Right s Act of 1964; outlawed segregation in schools, public places, and employment. Public Law 90-284, which is the Fair Housing Act. 24 CFR 570.602 pg.6 Section 109 of the Act requires that no person in the United States shall on the grounds of race, color, national origin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance made available pursuant to the Act. 24 CFR 570.611 pg.6 Conflict of Interest. 24 CFR 570.611 (d) pg. 7 Exceptions. Upon the written request of the recipient, HUD may grant an exception. 24 CFR 570.61 1 (e) pg. 7 Factors that HUD may consider for requested exceptions to Conflict of Interest prohibitions. 24 CFR 570 pg. 7 Community Development Block Grant Regulations. 24 CFR 570.208(a)(2)(i) pg.8 Criteria for national objectives. Activities benefiting low and moderate income persons, an activity that benefits a limited clientele, at least 51 percent of whom are low or moderate income persons. Agenda Item No. 10 Page 15 of 47 EXHIBIT A Page 1 of6 File No.: 1.LE.04-08 CDBG SUPPLEMENTAL AGREEMENT SCOPE OF WORK - NON-PUBLIC SERVICE I. GENERAL INFORMATION CITY NAME: City of Lake Elsinore ADDRESS: 110 S Ml'Iin Strppt Lake Elsinore, CA 92530 PROGRAM CONTACTS: Ray Gonzales, Director of Parks & Rec PHONE: 951.674.3124 E-MAIL: FAX: PROJECT NAME: Machado Park Restroom Proiect PROJECT LOCATION: 15150 Joy Street, Lake Elsinore, Ca 92530 LEVEL OF ENVIRONMENTAL CLEARANCE: CDBG ELIGIBILITY CODE: PROJECT FUNDING SUMMARY: City Funding $ 80,000 Project to be administered by County (EDA) on behalf of City: YES D NO IZI II. SCOPE OF SERVICE A. Activities City will be responsible for administering a 2008-2009 Community Development Block Grant for the Machado Park Restroom Project in a manner satisfactory to the County of Riverside and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant program: Activity #1 The City (?f Lake Elsinore will demolish the existing restroom at Machado Park and install an ADA pre-fabricated restroom. CDBe funds will be used for the installation of public restroom. Agenda Item No. 10 Page 16 of 47 EXHIBIT A Page 2 of6 File No.: l.LE.04-08 B. National Objective All activities funded with CDBG funds must comply with one of more of the CDBG program's National Objective Criteria as required under 24 CFR 570.200(a)(2). City certifies that the activity(ies) carried out under this Agreement will meet the following National Objective: National Objective Criteria: 570.208 (a)(2)(i)(A) CFR Reference: Low Mod Limited Clientele Presumed C. Levels of Accomplishment - Goals and Performance Measures The City agrees to implement and complete the following activity (ies): Activity #1: Demolish existing restroom at Machado Park. Activity #2: Install pre-fabricated restroom. CPD OUTCOME PERFORMANCE MEASUREMENT Objectives (select one): ~ Creating Suitable Living Environments D Providing Decent Affordable Housing D Creating Economic Opportunities Outcome (select one): D A vailabilityl Accessibility D Affordability ~ Sustainability (promoting livable or viable communities) D. City Capacity By executing this Supplemental Agreement, the City certifies that it has the appropriate number of trained and knowledgeable staff, adequate facilities, proper equipment, required licensing and permitting, and sufficient amount of financial resources necessary to implement and carry out the activities funded with CDBG funds. City will immediately notify County of any significant changes in organizational management, assigned staff, change in facilities, loss or change in matching funds, or any other event that could potentially impact the City or subrecipient's performance under this Agreement. Any changes in the above items are subject to the prior approval of the County. Agenda Item No. 10 Page 17 of 47 EXHIBIT A Page 3 of6 File No.: I.LE.04-08 E. Performance Monitoring The County of Riverside will monitor the performance of the City and its subrecipients against goals and performance standards as stated above. Substandard performance as determined by the County will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the City within a reasonable period of time after being notified by the County, contract suspension or termination procedures will be initiated. F. Program Budget It is expressly agreed and understood that the total amount to be paid by the County under this Agreement shall not exceed $80.000 Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in this Section and in accordance with performance. Payments may be contingent upon certification of the Subrecipient's financial management system in accordance with the standards specified in 24 CFR 84.21. The County may require a more detailed budget breakdown than the one contained herein, and the City shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the County. Any amendments to the budget must be approved in writing by both the County and City. Line Item Amount DesignlEngineering Costs $ Project Administration Costs Construction Costs 80,000 Acquisition Costs Relocation Costs Capital Equipment Costs Code Enforcement Clearance Interim Assistance Other TOTAL CDBG BUDGET 80,000 Agenda Item No. 10 Page 18 of 47 EXHIBIT A Page 4 of 6 File No.: l.LE.04-08 III. ADMINISTRATIVE REQUIREMENTS A. Accounting Standards The City agrees to comply with 24 CFR 84 or 85 as applicable and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. B. Cost Principles The City shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non-Profit Organizations," A-21, "Cost Principles for Educational Institutions," or OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis C. Documentation and Record Keeping 1. Records to be Maintained The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: I Records providing a full description of each activity undertaken; 11. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; 111. Records required to determine the eligibility of activities; IV. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; v. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; VI. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; and V11. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. 2. Records Retention The City shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of five (5) years. The retention period begins on the date of the submission of the County's annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, Agenda Item No. 10 Page 19 of 47 EXHIBIT A Page 5 of6 File No.: l.LE.04-08 audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the five-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five- year period, whichever occurs later. 3. Client Data The City shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to County monitors or their designees for review upon request. 4. Disclosure The City understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the County's or City's responsibilities with respect to services provided under this contract, is prohibited by applicable federal and State law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 5. Close-outs The City's obligation to the County shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the County), and determining the custodianship of records. Not withstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the City has control over CDBG funds, including program income. 6. Audits & Inspections All City records with respect to any matters covered by this Agreement shall be made available to the County, HUD, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the City within 30 days after receipt by the City. Failure of the City to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The City hereby agrees to have an annual agency audit conducted in accordance with current County policy concerning subrecipient audits and OMB Circular A-133. Agenda Item No. 10 Page 20 of 47 EXHIBIT A Page 6 of6 File No.: l.LE.04-08 IV. PROJECT IMPLEMENTATION AND SCHEDULE Unless pre-approved by County, City will perform and complete the activities described in Section II in conformance with the schedule of tasks and milestones listed below: Tasks / Milestone Start Date Completion Date Attend Mandatory Cooperating City Training July 2008 July 2008 Implement Project Activities Upon Notification from EDA Execute Supplemental Agreement & Notice to Incur Cost August 2008 September 2008 Tasks / Milestone Start Date Completion Date Submit Quarterly Performance Reports to County October 15,2008 January 15, 2009 April 15, 2009 July 31, 2009 October 31, 2009 County Monitoring of City ProgramJPerformance January 31,2010 Specific Project Activities April 30, 2010 City Submits Reimbursement Requests Monthly Submittal 0 Other Schedule IZI CDBG-funded Project Complete July 31, 2010 May 15, 2010 June 30, 2010 V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS Agenda Item No. 10 Page 21 of 47 EXHIBIT B Page 1 of6 File No.: I.LE.05-08 CDBG SUPPLEMENTAL AGREEMENT SCOPE OF WORK - NON-PUBLIC SERVICE I. GENERAL INFORMATION CITY NAME: City of r ,ake Elsinore ADDRESS: 110 S Main Street Lake Elsinore, CA 92530 PROGRAM CONTACTS: Ray Gonzales, Director of Parks & Rec. PHONE: 951.674.3124 E-MAIL: FAX: PROJECT NAME: Lake Community Center Renovation PROJECT LOCATION: 310 W. Graham Ave., Lake Elsinore, CA 92530 LEVEL OF ENVIRONMENTAL CLEARANCE: Categorical Exclusion CDBG ELIGIBILITY CODE: 24 CFR 570.201 (c) Public Facility PROJECT FUNDING SUMMARY: City Funding $57,500 Project to be administered by County (EDA) on behalf of City: YES D NO IZI II. SCOPE OF SERVICE A. Activities City will be responsible for administering a 2008-2009 Community Development Block Grant for the Lake Community Center Renovation in a manner satisfactory to the County of Riverside and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant program: Activity #1 The City of Lake Elsinore will use CDBG fimd'i for the construction of the Lake Community Center~~' restrooms and expansion of the customer service counter/office area to meet ADA compliance and State accessibility standard\'. Agenda Item No. 10 Page 22 of 47 EXHIBIT B Page 2 of6 File No.: l.LE.05-08 B. National Objective All .activities. fu~ded w~th ~DBG funds must comply with one of more of the CDBG program's Na~l~nal. ObJect~ve Cntena as required under 24 CFR 570.200(a)(2). City certifies that the actlvltY(les) carned out under this Agreement will meet the following National Objective: National Objective Criteria: 570.208 (a)(l)(i) CFR Reference: Low Mod Area C. Levels of Accomplishment - Goals and Performance Measures The City agrees to implement and complete the following activity (ies): Activity #1: Construction of rest rooms for Lake Community Center. Activity #2: Construct counter/office area to meet ADA compliance. cpn OUTCOME PERFORMANCE MEASUREMENT Objectives (select one): ~ Creating Suitable Living Environments D Providing Decent Affordable Housing D Creating Economic Opportunities Outcome (select one): D Availability/Accessibility D Affordability ~ Sustainability (promoting livable or viable communities) D. City Capacity By executing this Supplemental Agreement, the City certifies that it has the appropriate number of trained and knowledgeable staff, adequate facilities, proper equipment, required licensing and permitting, and sufficient amount of financial resources necessary to implement and carry out the activities funded with CDBG funds. City will immediately notify County of any significant changes in organizational management, assigned staff, change in facilities, loss or change in matching funds, or any other event that could potentially impact the City or subrecipient's performance under this Agreement. Any changes in the above items are subject to the prior approval of the County. Agenda Item No. 10 Page 23 of 47 EXHIBIT B Page 3 of6 File No.: l.LE.05-08 E. Performance Monitoring The County of Riverside will monitor the performance of the City and its subrecipients against goals and performance standards as stated above. Substandard performance as determined by the County will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the City within a reasonable period of time after being notified by the County, contract suspension or termination procedures will be initiated. F. Program Budget It is expressly agreed and understood that the total amount to be paid by the County under this Agreement shall not exceed $57.500 Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in this Section and in accordance with performance. Payments may be contingent upon certification of the Subrecipient's financial management system in accordance with the standards specified in 24 CFR 84.21. The County may require a more detailed budget breakdown than the one contained herein, and the City shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the County. Any amendments to the budget must be approved in writing by both the County and City. Line Item Amount DesignlEngineering Costs $ Project Administration Costs Construction Costs 57,500 Acquisition Costs Relocation Costs Capital Equipment Costs Code Enforcement Clearance Interim Assistance Other TOTAL CDBG BUDGET 57,500 Agenda Item No. 10 Page 24 of 47 EXHIBIT B Page 4 of6 File No.: l.LE.05-08 III. ADMINISTRATIVE REQUIREMENTS A. Accounting Standards The City agrees to comply with 24 CFR 84 or 85 as applicable and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. B. Cost Principles The City shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non-Profit Organizations," A-21, "Cost Principles for Educational Institutions," or OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis C. Documentation and Record Keeping 1. Records to be Maintained The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: I Records providing a full description of each activity undertaken; 11. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; 111. Records required to determine the eligibility of activities; IV. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; v. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; VI. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; and V11. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. 2. Records Retention The City shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of five (5) years. The retention period begins on the date of the submission of the County's annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, Agenda Item No. 10 Page 25 of 47 EXHIBIT B Page 5 of6 File No.: l.LE.05-08 audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the five-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five- year period, whichever occurs later. 3. Client Data The City shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to County monitors or their designees for review upon request. 4. Disclosure The City understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the County's or City's responsibilities with respect to services provided under this contract, is prohibited by applicable federal and State law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 5. Close-outs The City's obligation to the County shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the County), and determining the custodianship of records. Not withstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the City has control over CDBG funds, including program income. 6. Audits & Inspections All City records with respect to any matters covered by this Agreement shall be made available to the County, HUD, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the City within 30 days after receipt by the City. Failure of the City to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The City hereby agrees to have an annual agency audit conducted in accordance with current County policy concerning subrecipient audits and OMB Circular A-l33. Agenda Item No. 10 Page 26 of 47 EXHIBIT B Page 6 of6 File No.: l.LE.05-08 IV. PROJECT IMPLEMENT A TION AND SCHEDULE Unless pre-approved by County, City will perform and complete the activities described in Section II in conformance with the schedule of tasks and milestones listed below: Tasks / Milestone Start Date Completion Date Attend Mandatory Cooperating City Training July 2008 July 2008 Implement Project Activities Upon Notification from EDA Execute Supplemental Agreement & Notice to Incur Cost August 2008 September 2008 Tasks / Milestone Start Date Completion Date Submit Quarterly Performance Reports to County October 15,2008 January 15,2009 April 15, 2009 July 31, 2009 October 31, 2009 County Monitoring of City Program/Performance Specific Project Activities City Submits Reimbursement Requests Monthly Submittal D January 31,2010 April 30, 2010 July 31, 2010 Other Schedule [gl May 15,2010 June 30, 2010 CDBG-funded Project Complete V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS Agenda Item No. 10 Page 27 of 47 EXHIBIT C Page 1 of6 File No.: I.LE.06-08 CDBG SUPPLEMENTAL AGREEMENT SCOPE OF WORK - NON-PUBLIC SERVICE I. GENERAL INFORMATION CITY NAME: City ofT,ake Elsinore ADDRESS: 110 S Main Street Lake Elsinore, CA 92530 PROGRAM CONTACTS: Robin K. Chipman, Building & Safety Manager PHONE: 951.674.3124 E-MAIL: FAX: (951) 471-1419 PROJECT NAME: Code Enforcement- Nuisance Abatement PROJECT LOCATION: City of Lake Elsinore LEVEL OF ENVIRONMENTAL CLEARANCE: Categorical Exclusion CDBG ELIGIBILITY CODE: Code Enforcement PROJECT FUNDING SUMMARY: City Funding $20,182 Project to be administered by County (EDA) on behalf of City: YES D NO [gI II. SCOPE OF SERVICE A. Activities City will be responsible for administering a 2008-2009 Community Development Block Grant for the Code Enforcement- Nuisance Abatement in a manner satisfactory to the County of Riverside and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant program: Activity #1 The City's Code Enforcement program enforce codes addressing substandard structures in 1m-v-income areas of the city. CDBG funds will be used .ft>r su{fT cost/ benefits (direct cost). Agenda Item No. 10 Page 28 of 47 EXHIBIT C Page 2 of6 File No.: l.LE.06-08 B. National Objective All activities funded with CDBG funds must comply with one of more of the CDBG program's National Objective Criteria as required under 24 CFR 570.200(a)(2). City certifies that the activity(ies) carried out under this Agreement will meet the following National Objective: National Objective Criteria: 570.208 (a)(l)(i) CFR Reference: Low Mod Area C. Levels of Accomplishment - Goals and Performance Measures The City agrees to implement and complete the following activity (ies): Activity #1: Enforce codes in low-income areas CPD OUTCOME PERFORMANCE MEASUREMENT Objectives (select one): C8J Creating Suitable Living Environments D Providing Decent Affordable Housing D Creating Economic Opportunities Outcome (select one): D A vailabilityl Accessibility D Affordability C8J Sustainability (promoting livable or viable communities) D. City Capacity By executing this Supplemental Agreement, the City certifies that it has the appropriate number of trained and knowledgeable staff, adequate facilities, proper equipment, required licensing and permitting, and sufficient amount of financial resources necessary to implement and carry out the activities funded with CDBG funds. City will immediately notify County of any significant changes in organizational management, assigned staff, change in facilities, loss or change in matching funds, or any other event that could potentially impact the City or subrecipient's performance under this Agreement. Any changes in the above items are subject to the prior approval of the County. Agenda Item No. 10 Page 29 of 47 EXHIBIT C Page 3 of6 File No.: l.LE.06-08 E. Performance Monitoring The County of Riverside will monitor the performance of the City and its subrecipients against goals and performance standards as stated above. Substandard performance as determined by the County will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the City within a reasonable period of time after being notified by the County, contract suspension or termination procedures will be initiated. F. Program Budget It is expressly agreed and understood that the total amount to be paid by the County under this Agreement shall not exceed $20.182 Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in this Section and in accordance with performance. Payments may be contingent upon certification of the Subrecipient's financial management system in accordance with the standards specified in 24 CFR 84.21. The County may require a more detailed budget breakdown than the one contained herein, and the City shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the County. Any amendments to the budget must be approved in writing by both the County and City. Line Item Amount DesignlEngineering Costs $ Project Administration Costs Construction Costs Acquisition Costs Relocation Costs Capital Equipment Costs Code Enforcement Clearance Interim Assistance Salaries/Benefits 20,182 TOTAL CDBG BUDGET 20,182 Agenda Item No. 10 Page 30 of 47 EXHIBIT C Page 4 of6 File No.: l.LE.06-08 III. ADMINISTRATIVE REQUIREMENTS A. Accounting Standards The City agrees to comply with 24 CFR 84 or 85 as applicable and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. B. Cost Principles The City shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non-Profit Organizations," A-21, "Cost Principles for Educational Institutions," or OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis C. Documentation and Record Keeping 1. Records to be Maintained The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: I Records providing a full description of each activity undertaken; 11. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; 111. Records required to determine the eligibility of activities; IV. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; v. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; VI. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; and V11. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. 2. Records Retention The City shall retain all financial records, supporting documents, statistical records, and all other records pertinent tothe Agreement for a period of five (5) years. The retention period begins on the date of the submission of the County's annual performance and evaluation report to HUD in which the. activities assisted under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, Agenda Item No. 10 Page 31 of 47 EXHIBIT C Page 5 of6 File No.: l.LE.06-08 audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the five-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five- year period, whichever occurs later. 3. Client Data The City shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to County monitors or their designees for review upon request. 4. Disclosure The City understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the County's or City's responsibilities with respect to services provided under this contract, is prohibited by applicable federal and State law unless written consent is obtained from such person receiving service and, inthe case ofa minor, that of a responsible parent/guardian. 5. Close-outs The City's obligation to the County shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the County), and determining the custodianship of records. Not withstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the City has control over CDBG funds, including program income. 6. Audits & Inspections All City records with respect to any matters covered by this Agreement shall be made available to the County, HUD, and the Comptroller General ofthe United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the City within 30 days after receipt by the City. Failure of the City to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The City hereby agrees to have an annual agency audit conducted in accordance with current County policy concerning subrecipient audits and OMB Circular A-B3. Agenda Item No. 10 Page 32 of 47 EXHIBIT C Page 6 of6 File No.: l.LE.06-08 IV. PROJECT IMPLEMENTATION AND SCHEDULE Unless pre-approved by County, City will perform and complete the activities described in Section II in conformance with the schedule of tasks and milestones listed below: Tasks / Milestone Start Date Completion Date Attend Mandatory Cooperating City Training July 2008 July 2008 Implement Project Activities Execute Supplemental Agreement & Notice to Incur Cost Upon Notification from EDA August 2008 September 2008 Tasks / Milestone Start Date Completion Date Submit Quarterly Performance Reports to County October 15,2008 January 15,2009 April 15, 2009 July 31, 2009 County Monitoring of City Program/Performance Specific Project Activities City Submits Reimbursement Requests Monthly Submittal D To be determined by Program Manager To be determined by Program Manager Other Schedule [8] May 15, 2009 June 30, 2009 CDBG-funded Project Complete V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS Agenda Item No. 10 Page 33 of 47 EXHIBIT D Page 1 of6 File No.: l.LE.07-08 CDBG SUPPLEMENTAL AGREEMENT SCOPE OF WORK - NON-PUBLIC SERVICE I. GENERAL INFORMATION CITY NAME: City of T ,ake Elsinore ADDRESS: 110 Sonth Main Street Lake Elsinore, CA 92530 PROGRAM CONTACTS: Robin K. Chipman, BIding & Safety Manager PHONE: 9516743124 E-MAIL: FAX: (951) 471-1419 PROJECT NAME: Dangerous Structures Abatement-LE PROJECT LOCA nON: City of Lake Elsinore LEVEL OF ENVIRONMENTAL CLEARANCE: Categorical Exclusion CDBG ELIGIBILITY CODE: Interim Assistance PROJECT FUNDING SUMMARY: City Funding $40,183 Project to be administered by County (EDA) on behalf of City: YES D NO [2J II. SCOPE OF SERVICE A. Activities City will be responsible for administering a 2008-2009 Community Development Block Grant for the Dangerous Structures Abatement-LE in a manner satisfactory to the County of Riverside and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant program: Activity #1 The City of Lake Elsinore will use CDBG fund'} for costs associated .with the abatement, demolition, and clearance (~l dangerous structures identified in targeted low-income areas. Agenda Item No. 10 Page 34 of 47 EXHIBIT D Page 2 of6 File No.: l.LE.07-08 B. National Objective All activities funded with CDBG funds must comply with one of more of the CDBG program's National Objective Criteria as required under 24 CFR 570.200(a)(2). City certifies that the activity(ies) carried out under this Agreement will meet the following National Objective: National Objective Criteria: 570.208 (a)(l)(i) CFR Reference: Low Mod Area C. Levels of Accomplishment - Goals and Performance Measures The City agrees to implement and complete the following activity (ies): Activity # I: Abate, demolish and clean dagerous structures in targeted low-income areas. CPD OUTCOME PERFORMANCE MEASUREMENT Objectives (select one): IZI Creating Suitable Living Environments D Providing Decent Affordable Housing D Creating Economic Opportunities Outcome (select one): D Availability/Accessibility D Affordability IZI Sustainability (promoting livable or viable communities) D. City Capacity By executing this Supplemental Agreement, the City certifies that it has the appropriate number of trained and knowledgeable staff, adequate facilities, proper equipment, required licensing and permitting, and sufficient amount of financial resources necessary to implement and carry out the activities funded with CDBG funds. City will immediately notify County of any significant changes in organizational management, assigned staff, change in facilities, loss or change in matching funds, or any other event that could potentially impact the City or subrecipient's performance under this Agreement. Any changes in the above items are subject to the prior approval of the County. Agenda Item No. 10 Page 35 of 47 EXHIBIT D Page 3 of6 File No.: 1.LE.07-08 E. Performance Monitoring The County of Riverside will monitor the performance of the City and its subrecipients against goals and performance standards as stated above. Substandard performance as determined by the County will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the City within a reasonable period of time after being notified by the County, contract suspension or termination procedures will be initiated. F. Program Budget It is expressly agreed and understood that the total amount to be paid by the County under this Agreement shall not exceed $40,183 Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in this Section and in accordance with performance. Payments may be contingent upon certification of the Subrecipient's financial management system in accordance with the standards specified in 24 CFR 84.21. The County may require a more detailed budget breakdown than the one contained herein, and the City shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the County. Any amendments to the budget must be approved in writing by both the County and City. Line Item Amount Design/Engineering Costs $ Project Administration Costs Construction Costs Acquisition Costs Relocation Costs Capital Equipment Costs Code Enforcement 40,183 Clearance Interim Assistance Other 40,183 TOTAL CDBG BUDGET Agenda Item No. 10 Page 36 of 47 EXHIBIT D Page 4 of6 File No.: l.LE.07-08 III. ADMINISTRATIVE REQUIREMENTS A. Accounting Standards The City agrees to comply with 24 CFR 84 or 85 as applicable and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. B. Cost Principles The City shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non-Profit Organizations," A-21, "Cost Principles for Educational Institutions," or OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis C. Documentation and Record Keeping 1. Records to be Maintained The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: Records providing a full description of each activity undertaken; 11. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; 111. Records required to determine the eligibility of activities; IV. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; v. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; VI. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; and V11. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. 2. Records Retention The City shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of five (5) years. The retention period begins on the date of the submission of the County's annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, Agenda Item No. 10 Page 37 of 47 EXHIBIT D Page 5 of6 File No.: l.LE.07-08 audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the five-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five- year period, whichever occurs later. 3. Client Data The City shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to County monitors or their designees for review upon request. 4. Disclosure The City understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the County's or City's responsibilities with respect to services provided under this contract, is prohibited by applicable federal and State law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parenti guardian. 5. Close-outs The City's obligation to the County shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the County), and determining the custodianship of records. Not withstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the City has control over CDBG funds, including program income. 6. Audits & Inspections All City records with respect to any matters covered by this Agreement shall be made available to the County, HUD, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the City within 30 days after receipt by the City. Failure of the City to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The City hereby agrees to have an annual agency audit conducted in accordance with current County policy concerning subrecipient audits and OMB Circular A-133. Agenda Item No. 10 Page 38 of 47 EXHIBIT D Page 6 of6 File No.: l.LE.07-08 IV. PROJECT IMPLEMENTATION AND SCHEDULE Unless pre-approved by County, City will perform and complete the activities described in Section II in conformance with the schedule of tasks and milestones listed below: Tasks / Milestone Start Date Completion Date Attend Mandatory Cooperating City Training July 2008 July 2008 Implement Project Activities Upon Notification from EDA Execute Supplemental Agreement & Notice to Incur Cost August 2008 September 2008 Tasks / Milestone Start Date Completion Date Submit Quarterly Performance Reports to County October 15,2008 January 15,2009 April 15, 2009 July 31, 2009 County Monitoring of City Program/Performance To be determined by Program Manager Specific Project Activities City Submits Reimbursement Requests Monthly Submittal D To be determined by Program Manager Other Schedule ~ May 15, 2009 June 30, 2009 CDBG-funded Project Complete V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS Agenda Item No. 10 Page 39 of 47 EXHIBIT CI Prohibition Against Conflicts of Interest Page 2 of 4 (e) Factors to be considered for exceptions. In determining whether to grant a requested exception after the recipient has satisfactorily met the requirements of paragraph (d) of this section, HUD shall consider the cumulative effect of the following factors, where applicable: (1) Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project which would otherwise not be available; (2) Whether an opportunity was provided for open competitive bidding or negotiation; (3) Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (4) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision making process with respect to the specific assisted activity in question; (5) Whether the interest or benefit was present before the affected person was in a position as described in paragraph (b) of this section; (6) Whether undue hardship will result either to the recipient or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and (7) Any other relevant considerations. Agenda Item No. 10 Page 41 of 47 EXHIBIT CI Prohibition Against Conflicts of Interest Page 3 of 4 TOPIC: CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 This Conflict of Interest Code is written to comply with Federal Regulations (24 CFR Part 85). These Regulations. "Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments" require that grantees and sub-grantees will maintain a written code of standards of conduct governing the performance of their employees engaged in the award and administration of contracts. 1) No employee, officer or agent of the grantee shall participate in the selection, in the award or in the administration of a contract supported by Federal Funds if a conflict of interest, real or apparent, would be involved. 2) Such a conflict will arise when: i) The employee, officer or agent; ii) Any member of the immediate family; iii) His/Her partners, or; iv) An organization which employs, or is about to employ any of the above has a financial or other interest in the firm's selection for award. 3) The grantee's or sub-grantee's officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors or parties to sub-agreements except as noted in Section 4 4) A grantee's or sub-grantee's officers, employees or agents will be presumed to have a financial interest in a business if their financial interest exceeds the following: i) Any business entity in which the official has a direct or indirect investment worth one thousand dollars ($1,000) or more. ii) Any real property in which the official has a direct or indirect interest worth one thousand dollars ($1,000) or more. Agenda Item No. 10 Page 42 of 47 TOPIC: DATE: iv) v) EXHIBIT CI Prohibition Against Conflicts of Interest Page 4 of 4 CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY October 1989 iii) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the official within 12 months prior to the time when the decision is made. Any business entity in which the official is a director, officer, partner, trustee, employee, or holds any position of management. Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the official within 12 months prior to the time when the decision is made. 5) For purposes of Section 4, indirect investment or interest means any investment or interest owned by the spouse or dependent child of an official, by an agent on behalf of an official, or by a business entity or trust in which the official, the official's agents, spouse, and dependent children own directly, indirectly, or beneficially a 10-percent interest or more. Agenda Item No. 10 Page 43 of 47 TOPIC: DATE: iv) v) EXHIBIT CI Prohibition Against Conflicts of Interest Page 4 of4 CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY October 1989 iii) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the official within 12 months prior to the time when the decision is made. Any business entity in which the official is a director, officer, partner, trustee, employee, or holds any position of management. Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the official within 12 months prior to the time when the decision is made. 5) For purposes of Section 4, indirect investment or interest means any investment or interest owned by the spouse or dependent child of an official, by an agent on behalf of an official, or by a business entity or trust in which the official, the official's agents, spouse, and dependent children own directly, indirectly, or beneficially a 1 a-percent interest or more. Agenda Item No. 10 Page 43 of 47 EXHIBIT "8" Page 1 of2 Economic Opportunities for Section 3 Residents and Section 3 Business Concerns Sec. 135.38 Section 3 clause. All section 3 covered contracts shall include the following clause (referred to as the section 3 clause) : A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUDls regulations in 24 CFR 135 that implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR 135 and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR 135. Agenda Item No. 10 Page 44 of 47 EXHIBIT "S" Page 2 of2 E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G. With respect to work performed in connection with section 3 covered Indian housing assistance, Section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b). Agenda Item No. 10 Page 45 of 47 EXHIBIT "R" CONSTITUTIONAL PROHIBITION Page I of2 In accordance with First Amendment Church/State Principles, as a general rule, CDBG/ESG assistance may not be used for religious activities or provided to primarily religious entities for any activities, including secular activities. The following restrictions and limitations therefore apply to the use of CDBG/ESG funds. (1) CDBG/ESG funds may not be used for the acquisition of property or the construction or rehabilitation (including historic preservation and removal of architectural barriers) of structures to be used for religious purposes or which will otherwise promote religious interests. This limitation includes the acquisition of property for ownership by primarily religious entities and the construction or rehabilitation (including historic preservation and removal of architectural barriers) of structures owned by such entities (except as permitted under paragraph CD (2) of this section with respect to rehabilitation and under paragraph CD (4) of this section with respect to repairs undertaken in connection with public services) regardless of the use to be made of the property or structure. Property owned by primarily religious entities may be acquired with CDBG/ESG funds at no more than fair market value for a non-religious use. (2) CDBG/ESG funds may be used to rehabilitate buildings owned by primarily religious entities to be used for a wholly secular purpose under the following conditions: (i) The building (or portion thereof) that is to be improved with the CDBG/ESG assistance has been leased to an existing or newly-established wholly secular entity (which may be an entity established by the religious entity); (ii) The CDBG/ESG assistance is provided to the lessee (and not the lessor) to make the improvements; (iii) The leased premises will be used exclusively for secular purposes available to persons regardless of religion; (iv) The lease payments do not exceed the fair market rent of the premises as they were before the improvements are made; (v) The portion of the cost of any improvements that also serve a non-leased part of the building will be allocated to and paid for by the lessor; (vi) The lessor enters into a binding agreement that unless the lessee, or a qualified successor lessee, retains the use of the leased premises fOr a wholly secular purpose for at least the useful life of the improvements, the lessor will pay to the lessee an amount equal to the residual value of the improvements; (vii) The lessee must remit the amount received from the lessor under subparagraph (2)(vi) of this section to the recipient or subrecipient from which the CDBG/ESG funds were derived. Agenda Item No. 10 Page 46 of 47 EXHIBIT "R" CONSTITUTIONAL PROHIBITION Page 2 of2 The lessee can also enter into a management contract authorizing the lessor religious entity to use the building for its intended secular purpose, e.g., homeless shelter, provision of public services. In such case, the religious entity must agree in the management contract to carry out the secular purpose in a manner free form religious influences in accordance with the principles set forth in paragraph (j)(3) of this section. (3) As a general rule, CDBG/ESG funds may be used for eligible public services to be provided through a primarily religious entity, where the religious entity enters into an agreement with the recipient or subrecipient from which the CDBG/ESG funds are derived that, in connection with the provision of such services: (i) It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis of religion. (ii) It will not discriminate against any person applying for such public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion; (iii) It will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no other religious influence in the provision of such public services; (iv) The portion of a facility used to provide the public services shall contain no religious symbols or decorations, other than those permanently affixed to or part of the structure. (4) Where the public services provided under paragraph (j)(3) of this section are carried out on property owned by the primarily religious entity, CDBG/ESG funds may also be used for minor repairs to such property which are directly related to carrying out the public services where the cost constitutes in dollar terms only an incidental portion of the CDBG/ESG expenditure for the public services. Agenda Item No. 10 Page 47 of 47 CITY OF ~ rt:! .. LAKE \O,LSINO~ ~ DREAM E;(TREME TO: REPORT TO CITY COUNCIL HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROBERT A. BRADY CITY MANAGER FROM: DATE: AUGUST 12, 2008 SUBJECT: COMMERCIAL DESIGN REVIEW NO. 2008-02. - A PROPOSED COMMERCIAL RETAIL CENTER LOCATED AT 31800 MISSION TRAIL Backaround At the regular scheduled meeting of July 15, 2008, the Planning Commission adopted Resolution No. 2008-64, recommending to the City Council that the proposed project is consistent with the Multiple Species Habitat Conservation Plan (MSHCP). The Planning Commission also recommended to the City Council approval of Resolution No. 2008-65, recommending that the City Council approve Commercial Design Review No. 2008-02, allowing the design and development of a 22,770 square foot commercial retail center, consisting of two (2) detached buildings and eighteen (18) individual suites located at 31800 Mission Trail (APN: 363-172-016). Discussion The proposed Commercial Retail Center was presented to the City of Lake Elsinore Planning Commission on July 15, 2008, for review and consideration. Staff worked with the applicant to achieve an enhanced architectural style that can be classified as "Tuscany" which is recognized by the combination of natural stone, wood, color, and the two (2) towers that front Mission Trail. The applicant agreed with all recommended conditions of approval for the project. Overall, the Planning Commission was generally pleased with the proposed design and improvements associated with the proposed development, however, Vice Chairman Flores and Commissioner Gonzales presented discussion relative to circulation, parking, and the consideration for a secondary point of access. Commission Deliberation Vice Chairman Flores indicated that his concerns specifically related to the thirty (30) foot driveway as being the only point of access and questioned the sufficiency of the circulation for delivery trucks and emergency vehicles. Commissioner Gonzales agreed, and indicated his concerns in regards to the vehicular circulation. Agenda Item No. 11 Page 1 of 32 Commercial Design Review No. 2008-02 August 12,2008 Page 2 Ultimately, the Planning Commission approved the Commercial Design Review for the proposed Commercial Retail Center, by a 3-2 vote, with Vice Chairman Flores and Commissioner Gonzales casting the dissenting votes. Fiscal Impact Ultimately, the proposed project would have a positive fiscal impact to the City in that the project would generate increased sales tax revenue and would expand the availability of job opportunities within the City. Recommendations 1. Waive further reading and adopt a resolution adopting findings of consistency with the Multiple Species Habitat Conservation Plan (MSHCP) for the proposed Commercial Retail Center; and 2. Waive further reading and adopt a resolution approving Commercial Design Review No. 2008-02, located at 31800 Mission Trail. Prepared by: Agustin Resendiz ~t. Associate Planner Approved by: Robert A. Brady Il fttt City Manager IW Attachments 1. Vicinity Map. 2. City Council Resolution No. 2008-64 Adopting Findings of Consistency with the Multiple Species Habitat Conservation Plan (MSHCP). 3. City Council Resolution No. 2008-65 Approving Commercial Design Review No. 2008-02. 4. City Council Conditions Of Approval. 5. CEQA-Notice of Exemption. 6. Planning Commission Staff Report Dated July 15, 2008. 7. Full Size Plans. Agenda Item No. 11 Page 2 of 32 ,......, ~ VICINITY MAP COMMERCIAL DESIGN REVIEW NO. 2008-02 MISSION TRAIL APN : 363-172-016 \ \ CITY COUNCIL AUGUST 12, 2008 Agenda Item No. 11 Page 3 of 32 RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING FINDINGS OF CONSISTENCY WITH THE MULTIPLE SPECIES HABITAT CONSERVATION PLAN (MSHCP) FOR THE PROPOSED COMMERCIAL RETAIL CENTER WHEREAS, Shelly WorthenNV.B. Allen Construction has initiated proceedings to allow for the design and development of a 22,770 square foot Commercial Retail Center located on 1.8 net acre acres of land located at the 31800 Mission Trail; and WHEREAS, Section 6.0 of the MSHCP indicates project which are proposed for development in an area not covered by an MSHCP criteria shall be analyzed pursuant to the MSHCP "Plan wide Requirements" and the City of Lake Elsinore shall make the findings that the project is consistent with those requirements; and WHEREAS, these applications comprise the "project" as defined by Section 21065 of the California Environmental Quality Act (CEQA), California Public Resources Code 921000 et seq., which is defined as an activity which may cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and which includes the issuance to a person of a lease, permit, license, certificate, or other entitlement for use by one or more public agencies; and WHEREAS, pursuant to the California Environmental Quality Act (CEQA), this project has been deemed exempt pursuant to Section 15332. This section exempts "Infill" projects of 5 acres or less. No further environmental clearance is necessary; and WHEREAS, on July 15, 2008, the Planning Commission of the City of Lake Elsinore considered the project and its consistency with the MSHCP and recommended that the City Council make findings that the project is consistent with the MSHCP; and WHEREAS, the City Council has considered the Planning Commission's recommendation and evidence presented by the Community Development Department and other interested parties at a public hearing held with respect to this item on August 12, 2008. NOW, THEREFORE, the City Council of the City of Lake Elsinore, California, does hereby resolve as follows: 1 Agenda Item No. 11 Page 4 of 32 SECTION 1. The City Council has considered the proposed application and its consistency with the MSHCP prior to making a decision to approve Findings of Consistency with the MSHCP. SECTION 2. That in accordance with State Planning and Zoning laws, the Lake Elsinore Municipal Code (LEMC) and the MSHCP, the City Council makes the following findings for MSHCP consistency: 1. The proposed project is a project under the City's MSHCP Resolution, and the City must make an MSHCP Consistency finding before approval. Pursuant to the City's MSHCP Resolution, the project is required to be reviewed for MSHCP consistency, including consistency with other "Plan Wide Requirements." The project site is not located within a MSHCP Criteria Cell. However, based on requirements of the MSHCP, the project is required to be consistent with Section 6.1.2 Riparian/Riverine Areas and Vernal Pool Guidelines and Section 6.3.2 Critical Area Species Survey Area Guidelines. 2. The proposed project is subject to the City's LEAP and the County's Joint Project Review processes. As stated above, the proposed project is not located within a MSHCP Criteria Cell and therefore it was not processed through a LEAP or Joint Project Review. 3. The proposed project is consistent with the Riparian/Riverine Areas and Vernal Pools Guidelines. No Riparian/Riverine areas or vernal pools are present on the project site. The project is therefore consistent with the Riparian/Riverine Areas and Vernal Pool Guidelines set forth in Section 6.1.2 of the MSHCP. No further action regarding this section of the MSHCP is required. 4. The proposed project is consistent with the Protection of Narrow Endemic Plant Species Guidelines. Per MSHCP requirements, the project is not subject to the Narrow Endemic Plant Species Guidelines set forth in Section 6.1.3. No further action regarding this section of the MSHCP is required. 5. The proposed project is consistent with the Additional Survey Needs and Procedures. Per MSHCP requirements, the project is subject to Critical Area Species Survey Area Guidelines as set forth in Section 6.3.2 of the MSHCP. Specifically, the project is subject to Burrowing Owl surveys. The City conducted a habitat suitability assessment for Burrowing Owl. There is no vegetation on the site and the soils are highly disturbed. Due to the nature of the disked soils and the lack of debris or appropriately sized rodent holes, the site would be considered unsuitable for Burrowing Owls. No further action regarding this section of the MSHCP is required. 2 Agenda Item No. 11 Page 5 of 32 6. The proposed project is consistent with the UrbanlWildlands Interface Guidelines. The project is surrounded by existing development or graded parcels planned for development. Therefore, the Urban/Wildlands Interface Guidelines set forth in Section 6.1.4 of the MSHCP are not applicable to the project. No further action regarding this section of the MSHCP is required. 7. The proposed project is consistent with the Vegetation Mapping requirements. There are no resources existing on site that would be subject to the requirements of Vegetation mapping set forth in Section 6.3.1 of the MSHCP. No further action regarding this section of the MSHCP is required. 8. The proposed project is consistent with the Fuels Management Guidelines. As stated above, the project is surrounded by existing and planned development. Therefore, the Fuels Management Guidelines as set forth in Section 6.4 of the MSHCP are not applicable to the project. No further action regarding this section of the MSHCP is required. 9. The proposed project will be conditioned to pay the City's MSHCP Local Development Mitigation Fee. The developer will be required to pay the City's MSHCP Local Development Mitigation Fee. 10. The proposed project is consistent with the MSHCP. The project is consistent with all applicable provisions of the MSHCP. No further actions related to the MSHCP are required. SECTION 3. Based upon the evidence presented, the above findings, and the conditions of approval imposed upon the proposed project, the City Council of Lake Elsinore does hereby adopts the above findings regarding the Project's consistency with the MSHCP. SECTION 4. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Lake Elsinore, California, this 12th day of August 2008. DARYL HICKMAN, MAYOR CITY OF LAKE ELSINORE 3 Agenda Item No. 11 Page 6 of 32 ATTEST: VIVIAN M. MUNSON CITY CLERK APPROVED AS TO FORM: BARBARA ZEID LEIBOLD CITY ATTORNEY STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss. CITY OF LAKE ELSINORE ) I, VIVIAN M. MUNSON, City Clerk of the City of Lake Elsinore, California, hereby certify that Resolution No. was adopted by the City Council of the City of Lake Elsinore, California, at a regular meeting held on the 12th day of August 2008, and that the same was adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: VIVIAN M. MUNSON CITY CLERK 4 Agenda Item No. 11 Page 7 of 32 RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING COMMERCIAL DESIGN REVIEW NO. 2008-02, LOCATED AT 31800 MISSION TRAIL WHEREAS, Shelly WorthenNV.B. Allen Construction has initiated proceedings to allow for the design and development of a 22,770 square foot Commercial Retail Center located on 1.8 net acre acres of land located at the 31800 Mission Trail; and WHEREAS, the City Council of the City of Lake Elsinore has been delegated with the responsibility of considering and approving Commercial Design Review applications; and WHEREAS, on August 12, 2008, at a duly noticed public hearing, the City Council considered evidence presented by the Community Development Department and other interested parties with respect to this item; and WHEREAS, public notice of said application has been given, and the Planning Commission has considered evidence presented by the Community Development Department and other interested parties at a public hearing held with respect to this item on July 15, 2008. NOW, THEREFORE, the City Council of the City of Lake Elsinore, California, does hereby resolve as follows: SECTION 1. The City Council has considered the proposed Commercial Design Review No. 2008-02 prior to approving the application. The City Council finds that the Commercial Design Review satisfies all requirements set forth on Chapter 17.82 of the Lake Elsinore Municipal Code. SECTION 2. The City Council hereby finds and determines that this project is consistent with the Lake Elsinore Municipal Code and that no further environmental review is necessary pursuant to the California Environmental Quality Act (CEQA), Section 15332 (In-Fill Development Projects). SECTION 3. That in accordance with State Planning and Zoning law and the City of Lake Elsinore Municipal Code, the City Council makes the following findings for the approval of Commercial Design Review No. 2008-02: 1. The project, as approved, will comply with the goals and objectives of the General Plan and the Zoning District in which the project is located. 1 Agenda Item No. 11 Page 8 of 32 The proposed Commercial Design Review located within Assessor Parcel Number 363-172-016 complies with the goals and objectives of the General Plan, in that the approval of this commercial office complex will assist in achieving the development of a well-balanced and functional mix of residential, commercial, industrial, open space, recreational and institutional land uses, diversifying Lake Elsinore's economic base. 2. The project complies with the design directives contained in Section 17.82.060 and all other applicable provisions of the Municipal Code. The proposed Commercial Design Review located at Assessor Parcel Number 363-172-016 is appropriate to the site and surrounding developments in that the commercial office complex known as the "Mission Trail Commercial Plaza" has been designed in consideration of the size and shape of the property, thereby creating interest and varying vistas as a person moves along the street. Further the project as proposed will complement the quality of existing development and will create a visually pleasing, non-detractive relationship between the proposed and existing projects in that the architectural design, color and materials and site design proposed evidence a concern for quality and originality. 3. Subject to the attached Conditions of Approval, the proposed project is not anticipated to result in any significant adverse environmental impacts. Pursuant to the California Environmental Quality Act (CEQA), the proposed Commercial Design Review located at Assessor Parcel Number 363-172-016, as reviewed and conditioned by all applicable City Divisions and Departments and Agencies, will not have a significant effect on the environment pursuant to attached Conditions of Approval. 4. Conditions and safeguards pursuant to Chapter 17.82.070 of the Zoning Code, including guarantees and evidence of compliance with conditions, have been incorporated into the approval of the subject project to ensure development of the property in accordance with the objectives of Chapter 17.82. Pursuant to Section 17.82.070 (Action of the Planning Commission) of the Lake Elsinore Municipal Code (LEMC), the proposed Commercial Design Review located at Assessor Parcel Number 363-172-016, has been scheduled for consideration and approval of the City Council. SECTION 4. Based upon the evidence presented, the above findings, and the conditions of approval imposed upon the proposed project, the City Council hereby approves the Commercial Design Review No. 2008-02. SECTION 5. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Lake Elsinore, California, this 12th day of August 2008. 2 Agenda Item No. 11 Page 9 of 32 DARYL HICKMAN, MAYOR CITY OF LAKE ELSINORE ATTEST: VIVIAN M. MUNSON CITY CLERK APPROVED AS TO FORM: BARBARA ZEID LEIBOLD CITY ATTORNEY STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss. CITY OF LAKE ELSINORE ) I, VIVIAN M. MUNSON, City Clerk of the City of Lake Elsinore, California, hereby certify that Resolution No. was adopted by the City Council of the City of Lake Elsinore, California, at a regular meeting held on the 12th day of August 2008, and that the same was adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: VIVIAN M. MUNSON CITY CLERK 3 Agenda Item No. 11 Page 10 of 32 CITY OF LAKE ELSINORE CONDITIONS OF APPROVAL PROJECT NAME: COMMERCIAL DESIGN REVIEW NO. 2008-02 FOR A PROPOSED COMMERCIAL RETAIL CENTER LOCATED 31800 MISSION TRAIL. PLANNING General Conditions 1. The applicant shall defend (with counsel acceptable to the City), indemnify, and hold harmless the City, its Officials, Officers, Employees, and Agents from any claim, action, or proceeding against the City, its Officials, Officers, Employees or Agents to attach, set aside, void, or annul an approval of the City, its advisory agencies, appeal boards, or legislative body concerning the Commercial Design Review for the proposed professional medical building project attached hereto. 2. The applicant shall place a weatherproof 3' x 3' sign at the entrance to the project site identifying the approved days and hours of construction activity and a statement that complaints regarding the operation can be lodged with the City of Lake Elsinore Code Enforcement Division at (951) 674-3124. The sign shall be installed prior to the issuance of a building permit. 3. All Conditions of Approval shall be reproduced upon page one of building plans submitted to the Building and Safety Division for Plan Check. 4. Prior to issuance of any grading or building permits, the applicant shall sign and complete an "Acknowledgement of Conditions," and shall return the executed original to the Community Development Department for inclusion in the case records. 5. The Applicant shall comply with all requirements of the City's Grading Ordinance. Construction generated dust and erosion shall be mitigated in accordance with the provisions of Municipal Code, Chapter 15.72 and using accepted control techniques. Interim erosion control measures shall be provided thirty (30) days after the site's rough grading, as approved by the City Engineer. 6. The Applicant shall comply with the City's Noise Ordinance. Construction activity shall be limited to the hours of 7:00 AM to 5:00 PM, Monday through Friday, and no construction activity shall occur on Saturdays, Sundays or legal holidays. Agenda Item No. 11 Page 11 of 32 7. The proposed location of onsite construction trailers shall be approved by the Director of Community Development or Designee. A cash bond of $1,000.00 shall be required for any construction trailers placed on the site and used during construction. Bonds will be released after removal of trailers and restoration of the site to an acceptable state, subject to the approval of the Director of Community Development or designee. 8. The applicant shall comply with all applicable City codes and ordinances. 9. All landscaping shall be installed as indicated on the proposed "Diamond Professional Plaza preliminary landscape" plan. Any proposed changes shall be subject to the review and approval of the Director of Community Development or designee. 10.AII proposed landscaping shall be installed and an automatic irrigation shall be fully operational, prior to the issuance of a certificate of occupancy. 11. The color of the trash enclosure gates shall match the color selected for the trash enclosure roof and the wall shall match the primary color of the proposed buildings. 12. The applicant shall at all times comply with Section 17.78 (Noise Control) of the Lake Elsinore Municipal Code. 15.Approval for Commercial Design Review No. 2008-02 will lapse and be void unless building permits are issued within two (2) years following the date of approval. An extension for a third year can be granted by the Director of Community Development. A final extension for the fourth year can be granted by the approving body Planning Commission/City Council. 16. Any alteration or expansion of a project for which there has been a "Design Review" approval as well as all applications for modification or other change in the conditions of approval of a "Design Review" shall be reviewed according to the provisions of Chapter 17.82 in a similar manner as a new application. 17. No structure which has received a "Design Review" or "Minor Design Review" approval shall be occupied or used in any manner or receive a Certificate of Occupancy until the Director of Community Development has determined that all Conditions of Approval have been complied with. 18. All site improvements approved with this request shall be constructed as indicated on the approved site plan and elevations. Revisions to approved site plans or building elevations shall be subject to the review of the Director of Community Development. Agenda Item No. 11 Page 12 of 32 19. Plan Check shall conform to the submitted plans as modified by Conditions of Approval or by the Planning Commission and/or City Council through subsequent actions. 20.AII roof mounted or ground support air conditioning' units or other mechanical equipment incidental to development shall be architecturally screened or shielded by landscaping so that they are not visible from neighboring property or public streets in this case from Casino Drive. Any material covering the roof equipment shall match the primary wall color. 21.AII exterior on-site lighting shall be shielded and directed on-site so as not to create glare onto neighboring property and streets. All light fixtures shall compliment the architectural style of the building and shall be reviewed and approved by the Director of Community Development or Designee. 22.Applicant shall comply with all ADA (Americans with Disabilities Act) requirements. 23. Trash enclosures shall be constructed per City standards as approved by the Director of Community Development or Designee prior to issuance of Certificate of Occupancy. 24. No exterior roof ladders shall be permitted. 25.AII exterior downspouts shall be concealed within the buildings. 26. Materials and colors depicted on the plans and materials board shall be used unless approved by the Director of Community Development or designee. 27. Parking stalls shall comply with the Amended Lake Elsinore Municipal Code Section 17.66.040; which pertains to size of parking spaces and required aisle drive widths. 28.AII exposed slopes in excess of three feet (3') in height shall have permanent irrigation system and installed as approved by the Planning Division, prior to the issuance of a certificate of occupancy. 29. On-site surface drainage shall not cross sidewalks. 30. The applicant will be responsible for installing landscaping and its maintenance. Prior to Issuance of Building/Grading Permit 31. Prior to issuance of Building Permit, the applicant shall submit a photometric study to the Community Development Department for review and approval. The study shall show locations of all exterior lighting fixtures Agenda Item No. 11 Page 13 of 32 and shall verify that a minimum 1-foot candle of illumination is achieved throughout the onsite parking area. Moreover, the study shall demonstrate that a minimum of 5-foot candles is achieved at building entrances. Furthermore, the photometric study shall indicate that the proposed candle illumination does not exceed 1-foot at property lines. 32. Three (3) sets of the Final Landscaping/Irrigation Detail Plan shall be submitted, reviewed and approved by the City's Landscape Architect Consultant and the Director of Community Development or designee, prior to final landscape approval. a. A Landscape Plan Check & Inspection Fee will be charged prior to final landscape approval. a. All planting areas shall have permanent and automatic sprinkler system with 100% plant and grass coverage using a combination of drip and conventional irrigation methods. b. All planting areas shall be separated from paved areas with a six inch (6") high and six inch (6") wide concrete curb. c. Plantings within fifteen feet (15') of ingress/egress points shall be no higher than thirty-six inches (36"). d. Any transformers and mechanical or electrical equipment shall be indicated on landscape plan and screened as part of the landscaping plan. e. Shrubs and vines shall be planted around the onsite trash enclosures to soften the structures. f. Final landscape plans to include planting and irrigation details. g. The landscape plan shall provide for ground cover, shrubs, and trees and meet all requirements of the City's adopted Landscape Guidelines. Special attention to the use of Xeriscape or drought resistant plantings with combination drip irrigation system to be used to prevent excessive watering. h. All landscape improvements shall be bonded 100% for material and labor for one year from installation sign-off by the City. Release of the landscaping bond shall be requested by the applicant at the end of the required two years with approval/acceptance by the Landscape Consultant and the Director of Community Development or Designee. I. All landscaping and irrigation shall be installed within affected portion of any phase at the time a Certificate of Occupancy is requested for Agenda Item No. 11 Page 14 of 32 any building. Final landscape plan must be consistent with approved site plan. J. One twenty-four inch (24") box size tree shall be installed for every five parking spaces within the onsite parking area. k. One twenty-four inch (24") box size tree shall be installed for every thirty-linear feet (30') of street frontage, selected from the approved City street tree list. 33. Prior to issuance of building permits, applicant shall provide assurance that any/all required fees to the Lake Elsinore Unified School District have been paid. 34. Prior to issuance of building permits, the applicant shall provide assurance that the Public Building Impact Fee has been paid. 35. Prior to issuance of building permits, the applicant shall provide assurance that the Library Capital Improvement Fund fee has been paid. 36. Prior to issuance of building permits, the applicant shall provide assurance that the Multiple Species Habitat Conservation Plan fees have been paid. 37. Prior to issuance of building permits, the applicant shall provide evidence that all Riverside County Fire Department standards and requirements have been complied with. 38. Prior to issuance of a building permit, the applicant shall provide assurances to the Planning Division that all development fees have been paid. 39. Prior to the issuance of a building permit, the applicant shall a revise the grading plan indicating that the rear property retaining wall has a decorative cap incorporated on top of the proposed wall. 40. Prior to the issuance of a building permit, the applicant shall submit a revised site plan indicating that the decorative stamped concrete is relocated out if the dedicated public right-of-way. 41. Prior to the issuance of a building permit, the applicant shall submit a 'will serve' letter from the applicable water agencies stating that water and sewer arrangements have been made. 42. Prior to the issuance of a building permit, the applicant shall have an alJlJroved Uniform Sian Proaram for the Commercial Retail Center on file with the Community Development Department. Agenda Item No. 11 Page 15 of 32 ENGINEERING DEPARTMENT 43. All grading and street improvement plans submitted to engineering shall be drawn on 24" x 36" Mylar and be set into City's specific border and title block and include city specific general notes for grading or street improvements respectively. Digital files for the border and the notes are available by request to "agutierrez@lake-elsinore.org". 44. All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMC) prior to building permit. 45. Submit a 'Will Serve" letter to the City Engineering Division from the applicable water agency stating that water and sewer arrangements have been made for this project and specify the technical data for the water service at the location. such as water pressure and volume etc. Submit this letter prior to applying for a building permit. 46. Submit a "Non Interference Letter" from Southern California Edison prior to issuance of Grading Permit. Edison's contact person is Lisa Salinas at 14799 Chestnut Street, Westminster CA. 92683, and her telephone number is (714) 934-0838. 47.Arrangements for relocation of utility company facilities (power poles, vaults, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. 48. Provide fire protection access and facilities as required in writing by Riverside County Fire. 49.ln accordance with the City's Franchise Agreement for waste disposal & recycling, the applicant shall be required to contract with CR&R Inc. for removal and disposal of all waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clear and grubbing or all other phases of construction. 50. Due to the immediate proximity of this project with the neighboring play ground for the "Kids with Action" all construction activity shall be performed such that the healthy environment of the play ground shall not be adversely affected. DEDICATION: 51. Dedicate 10' wide strip of additional street right of way along the Mission Trail property line, for a total of 60 of right of way from centerline of Mission Trail to Agenda Item No. 11 Page 16 of 32 the City prior to issuance of building permit. Dedicate 10'-3" wide strip of additional street right of way along the Casino Drive property line, for a total of 50' of right of way from centerline of Casino Drive, to the City prior to issuance of building permit. 52. Public right-of-way dedications shall be prepared by the applicant or his agent. City specific Grant Deeds shall be submitted to the Engineering Division for review and approval and recordation prior to issuance of building permit. Digital files for the Grant Deed and Grant of Easement are available by request to "agutierrez@lake-elsinore.org". STREET IMPROVEMENTS: 53. Construct concrete sidewalk, curb and gutter, and saw cut existing pavement and construct new pavement from one foot beyond edge of existing pavement on Casino Drive to new concrete gutter edge (the minimum pavement section shall be 5" Asphalt Concrete over 6" Aggregate Base or as recommended by soil investigation, which ever is of greater strength). Replace any damaged curb, gutter and sidewalk on Mission Trail, per approved street plans (LEMC Title 12). Plans shall be approved and signed by the City Engineer prior to issuance of building permit (LEMC 16.34). 54. Developer shall enter into a reimbursement agreement for purpose extending the construction of the street widening improvements as provided in the above paragraph within the adjacent property to the east of this property known as APN 366-172-012 55. A Calif. Registered Civil Engineer shall prepare street and alley improvement plans and specifications. Improvements shall be designed and constructed to Riverside County Road Department Standards, latest edition, and City Codes (LEMC 12.04 and 16.34). Street improvement plans shall show existing and future profiles at centerline of street, at top of. The profiles and contours shall extend to 50' beyond the property limits on Flint Street centerline. 56. If the existing street improvements are to be modified, the existing street plans on file shall be modified accordingly and approved by the City Engineer prior to issuance of building permit. An encroachment permit will be required to do the work. 57. Work done under an encroachment permit for off-site improvements of utility lines shall be delineated on the street improvement plans and approved and signed by the City Engineer prior to issuance of building permits. 58. Pay all fees and meet requirements of an encroachment permit issued by the Engineering Division for construction of off-site public works improvements (LEMC12.08, Res.83-78). All fees and requirements for an encroachment permit shall be fulfilled before Certificate of Occupancy. Agenda Item No. 11 Page 17 of 32 EXTENSION OF STREET IMPROVEMENTS: 59. Developer shall enter into a reimbursement agreement for the purpose of extending the construction of the street widening improvements as provided in the above paragraphs within the adjacent property to the east of this property known as APN 366-172-012. The City shall obtain necessary right of way and construction agreement from the adjacent property owner, prior to beginning of construction of "Street Improvement." STREET LIGHTS: 60. Street lighting on Mission Trail and Casino Drive shall be evaluated and new street lights shall be installed as required and approved by the City Engineer. GRADING: 61. Developer shall obtain all necessary off-site easements for off-site grading, if any, from the adjacent property owners prior to issuance of grading permit approval. 62.Apply and obtain a grading permit with appropriate security prior to any grading activity. 63.A grading plan stamped/signed by a California Registered Civil Engineer is required if the sum of the cut and fill for grading exceeds 50 cubic yards and the existing drainage flow pattern is substantially modified as determined by the City Engineer. The grading plan shall show volumes of cut and fill, adequate contours and/or spot elevations of the existing ground as surveyed by a licensed surveyor or civil engineer. Contours shall extend to minimum of 15 feet beyond property lines to indicate existing drainage pattern. Apply and obtain a grading permit with appropriate security prior to grading permit issuance. 64. Provide soils, geology and seismic report, as part of this report address the requirement of the Alquist-Priolo Earthquake Fault Zoning Act. Provide final soils report showing compliance with recommendations. 65.Applicant to provide erosion control measures as part of their grading plan. The applicant shall contribute to protection of storm water quality and meet the goals of the BMP in Supplement "A" in the Riverside County NPDES Drainage Area Management Plan. 66.AII grading shall be done under the supervision of a geotechnical engineer and he shall certify all slopes steeper than 2 to 1 for stability and proper erosion control. The geotechnical engineer shall make recommendation for Agenda Item No. 11 Page 18 of 32 the minimum distance of building foundation to the top and toe of slopes. DRAINAGE: 67.AII natural drainage traversing site shall be conveyed through the site, or shall be collected and conveyed by a method approved by the City Engineer. 68. Submit Hydrology and Hydraulic Reports per Riverside County Flood Control District for review and approval by City Engineer. Developer shall mitigate any flooding and/or erosion caused by development of site and diversion of drainage. 69.AII drainage facilities in this project shall be constructed according to Riverside County Flood Control District Standards. 70. Storm drain inlet facilities shall be appropriately stenciled to prevent illegally dumping in the drain system, the wording and stencil shall be approved by the City Engineer. STORMWA TER! CLEANWATER PROTECTION PROGRAM 71.Applicant shall provide the city with proof of his having filed a Notice of Intent with the Regional Water Quality Control Board for the National Pollutant Discharge Elimination System (NPDES) program with a storm water pollution prevention plan prior to issuance of grading permits. The applicant shall provide a SWPPP for construction period and a project-specific WQMP for post construction including its maintenance implementation. The project- specific WQMP shall demonstrate that discharge flow rates, velocities, duration, and volume, for the post construction condition, from a -2-year and 10-year, 24-hour rainfall event will not cause significant adverse impacts on downstream erosion and receiving waters, or measures are implemented to mitigate significant adverse impacts to downstream public facilities and water bodies. 72. Developer shall use Site Design BMPs such as minimizing impervious areas, maximizing permeability, minimizing directly connected impervious areas, creating reduced or "zero discharge areas, and conserving natural areas, and allow runoff to sheet-flow through landscaped swales or natural drainage channels. 73. Developer shall provide first flush BMP's using the best available technology that will reduce storm water pollutants prior to entering into outside street drainage facilities (MS4). 74. The project-specific WQMP shall provide measures to minimize the impact from the Pollutants of Concern and Hydrologic Conditions of Concern identified for the Project. Where Pollutants of Concern include pollutants that Agenda Item No. 11 Page 19 of 32 are listed as causing or contributing to impairments of Receiving Waters, BMPs must be selected so that the project does not cause or contribute to an exceedance of water quality objectives. The WQMP shall incorporate the applicable Source Control, and treatment Control BMPs as described in the Santa Ana River Region WQMP and provide information regarding design considerations, and the long-term operation and maintenance requirements for BMPs requiring long-term maintenance, as well as the mechanism for funding the long-term operation and maintenance of the BMPs requiring long- term maintenance. 75. Prior to issuance of any building or grading permits, the property owner shall record a "Covenant and Agreement" with the County-Clerk Recorder to inform future property owners of the requirement to implement the approved project- specific WQMP. The project applicant shall cause the approved final project- specific WQMP to be incorporated by reference or attached to the project's Storm Water Pollution Prevention Plan as the Post-Construction Management Plan. 76. Education guidelines for Water Quality Management Practices (WQMP) shall be provided to the tenants, operators and owners of the businesses of the development, regarding the environmental awareness on good housekeeping practices that contribute to protection of storm water quality and meet the goals of the WQMP in the Riverside County NPDES Drainage Area Management Plan. 77. Prior to building permit close-out or the issuance of a certificate of occupancy or certificate of use, the applicant shall: A- Demonstrate that all structural BMPs described in the project- specific WQMP have been constructed and installed in conformance with approved plans and specifications; B- Demonstrate that applicant is prepared to implement all non- structural BMPs described in the approved project-specific WQMP; and C- Demonstrate that an adequate number of copies of the approved project-specific WQMP are available for the future owners/occupants. FEES: 78. Pay all Capital Improvement and Plan Check fees (LEMC 16.34). The current TIF is $3.84per sq. ft. of building, and the current TUMF amount is $8.51 per sq. ft. of building, the current drainage fee is unknown (Lake Management District); the amount of fees shall be adiusted accordinq to the fee schedule current at the time of payment. All Public Works requirements shall be Agenda Item No. 11 Page 20 of 32 complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMC) prior to final map approval. COMMUNITY SERVICES DEPARTMENT 79. The developer will be required to participate in the "Public Facility" fee program. 80. The developer is to comply with all NPDES storm water requirements. 81. The developer is to participate in the City-wide LLMD. The developer is to annex into LLMD District #1 for all exterior landscaping and is to be maintained by the City. 82. The developer is to comply with all City Ordinances regarding construction debris removal and recycling as per Section 8.32 of the Lake Elsinore Municipal Code. Furthermore, the developer is to provide the City with an inventory of all street signs, street markings, street trees and total square- footage of all streets in a digital format acceptable to the City. 83. All secondary access needs to be clearly defined as part of the development. 84. The developer is to meet all City curb, gutter, and sidewalk requirements. 85. The City's landscape Architect is to review all landscape and/or irrigation plans. ELSINORE VALLEY MUNICIPAL WA TER DISTRICT 86. Water is available to the project site. Before sewer is available, a line extension must be constructed. Therefore, the applicant must request a 'will serve' letter from the Elsinore Valley Municipal Water District. RIVERSIDE COUNTY FIRE DEPARTMENT The applicant shall comply with all required conditions of approval as provided by the Riverside County Fire Department as follows: (please see attached Riverside County Fire Department Conditions of Approval). 87. With respect to the conditions of approval for the referenced project, the Fire Department recommends the following fire protection measures be provided in accordance with Riverside County Ordinances and/or recognize fire protection standards: Agenda Item No. 11 Page 21 of 32 SHELLlFPE/COMM. THESE CONDITIONS ARE FOR A SHELL BUILDING ONLY. 88. Shell building will receive a shell final only. No Certificate of Occupancy (human occupant and/or materials) will be issued until the building occupant has been identified with their occupancy classification and have been conditioned by Lake Elsinore Fire Services. Occupant or tenant identification is imperative for orderly and prompt processing. Upon identification of the occupant or tenant a Fire Protection Analysis report maybe required prior to establishing the requirements for the occupancy permit. Failure to provide a comprehensive data analysis and/ or technical information acceptable to the Fire Department may result in project delays. A complete commodity listing disclosing type, quantity, level of hazard and potential for "Reactivity" must be provided within _ days. The forgoing is necessary to properly classify the building (s). Failure to provide comprehensive data and/or high technical information will result in project delay and requirement for a complete Fire Protection study for review. HIGH PILE/RACK STORAGE 89.A separate permit may be required for high-pile storage and/or racks. Sprinkler plans and/or sprinkler review must be submitted by a licensed sprinkler contractor with storage and/or rack plans to Lake Elsinore Fire Services for review and approval of the 2007 CFC Article 32 compliance. Complete Article 32 information re: all commodities stored, rack dimensions, placement in building, sprinkler densities, etc. must be provided with suppression system for racks and/or high-pile storage review. A complete listing of commodities, classified using CFC Article 32, 2007 Edition and NFPA 13, 2002 Edition guidelines by a licensed Fire Protection Engineer (or other consultant approved by this jurisdiction). (Current plan check fee is $348.00) ROOFING MATERIAL 90.AII buildings shall be constructed with class B roofing materials as per the California Building Code. BLUE DOT REFELECTOR 91. Blue retro reflective pavement markers shall be mounted on private street, public streets And driveways to indicate location of fire hydrants. Prior to installation, placement of markers must be approved by Lake Elsinore Fire Services. Agenda Item No. 11 Page 22 of 32 MIN REQ FIRE FLOW 92. Minimum required fire flow shall be 1500 GPM for 3 hour duration at 20 PSI residual operating pressure, which must be available before any combustible material is placed on the job site. Fire flow is based on type V-B construction per the 2007 CBC and building(s) having a fire sprinkler system. OWOFF NOT LOOPED HYD 93. A combination of on-site and off site super fire hydrants, not on a looped system with the average spacing between Super fire hydrant (s) (6" x 4" x 2 %" x 2 % ") shall be not exceed 400 feet between hydrants and have a maximum distance of 225 feet from any point on the street or road frontage to a hydrant as measured along approved vehicular travel ways. The required fire flow shall be available from any adjacent hydrants (s) in the system. RAPID HAZMAT BOX 94. Rapid entry Hazardous Material data and key storage cabinet shall be installed on outside of the building. Plans shall be submitted to the Lake Elsinore Fire Services for approval prior to installation (Current plan check fee is $126.00) WATER PLANS 95. The applicant or developer shall separately submit two copies of the water system plans to the Fire Department for review. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet the fire flow requirements. Plans shall be signed/approved by a registered civil engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Lake Elsinore Fire Services." BLDG PLAN CHECK $ 96. Building plan check deposit fee of $1,056.00, shall be paid in a check or money order to the City of Lake Elsinore before plans have been approved by our office. WATER CERTIFICATION 97. The applicant or developer shall be responsible to submit written certification from the water company noting the location of the existing fire hydrant and that the existing water system is capable of delivering 1500 GPM fire flow for a 3 hour duration at 20 PSI residual operating pressure. If a water system currently does not exist, the applicant or developer shall be responsible to Agenda Item No. 11 Page 23 of 32 provide written certification that financial arrangements have been made to provide them. WATER PLANS 98. The applicants or developer shall separately submit two copies of the water system plans to the Fire Department for review and approval. Calculated velocities shall not exceed 100 feet per second. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet the fire flow requirements. Plans shall be signed and approved by a registered civil engineer and the local Water Company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Lake Elsinore Fire Services." PRIOR TO BUILDING FINAL INSPECTION FIRE LANES 99. The applicant shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. SUPER FH/FLOW 100. Minimum required fire flow shall be 1500 GPM for 3 hour duration at 20 PSI residual operating pressure, which must be available before any combustible material is placed on the job site. Fire flow is based on type V-B construction per the 2007 CBC and building(s) having a fire sprinkler system. 101. The average spacing between Super fire hydrant (s) (6" x 4" x 2 %" x 2 % ") shall be not exceed 400 feet between hydrants and have a maximum distance of 225 feet from any point on the street or road frontage to a hydrant as measured along approved vehicular travel ways. SPRINKLER SYSTEM 1 02. Install a complete fire sprinkler system per NFPA 13 2002 edition (130 and 13R system are not allowed) in all buildings requiring a fire flow of 1500 GPM or greater sprinkler system (s) with pipe size in excess of 4" inch diameter will require the project structural engineer to certify (wet signature) the stability of the building system for seismic and gravity loads to support the sprinkler system. All fire sprinkler risers shall be protected from any physical damage. The post indicator valve and fire department connection shall be located to the front, within 50 feet of a hydrant, and the minimum of 25 feet from the building (s). A statement that the building (s) will be automatically fire sprinkled must be included on the title page of the building plans. (Current sprinkler plan check fee is $614.00 per riser) Agenda Item No. 11 Page 24 of 32 103. Applicant or developer shall be responsible to install a .L. Central Station Monitored Fire Alarm System. Monitoring System shall monitor the fire Sprinkler system (s) water flow, P.I.V.'s and all control valves. Plans must be submitted to the Fire Department for approval prior to installation. Contact Fire Department for guideline handout (current Monitoring plan check fee is $192.00). EXTINGUISHERS 104. Install portable fire extinguishers with a minimum rating of 2A-10BC and signage. Fire Extinguishers located in public areas shall be in a recessed cabinet mounted 48" (Inches) to enter above the floor level with Maximum 4" projection from the wall. Contact Fire Department for proper placement of equipment prior to installation. TITLE 19 The proposed project must comply with Title 19 of the California Administrative Code. Agenda Item No. 11 Page 25 of 32 CITY OF ~ LAKE ,6,LSiNORJ: ~.~ DREAM EXTREME", REPORT TO PLANNING COMMISSION TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PLANNING COMMISSION FROM: ROLFE M. PREISENDANZ, DIRECTOR OF COMMUNITY DEVELOPMENT DATE: JULY 15, 2008 COMMERCIAL DESIGN REVIEW NO. 2008-02 FOR A PROPOSED COMMERCIAL RETAIL CENTER LOCATED AT 31800 MISSION TRAIL. SUBJECT: OWNER: SHELLY WORTHEN I W.B. ALLEN CONSTRUCTION 6191 JURUPA AVENUE RIVERSIDE, CA 92504 ALEX DUNAEV 10540 MAGNOLIA AVE; SUITE A RIVERSIDE, CA 92505 APPLICANT: Proiect Reauests Commercial Design Review No. 2008-02; The applicant is requesting Design Review consideration for the design and development of a commercial retail center and associated improvements located at 31800 Mission Trail. Review is pursuant to Chapter 17.38 (Non-Residential Development Standards), Chapter 17.44 (C- 1/Neighborhood Commercial District), Chapter 17.66 (Parking Requirements) and Chapter 17.82 (Design Review) of the Lake Elsinore Municipal Code (LEMC). Backaround On January 17, 2008 the applicant submitted to the Community Development Department an application for a Commercial Design Review regarding the proposed commercial retail center located at 31800 Mission Trail. Agenda Item No. 11 Page 26 of 32 Project Title: July 15, 2008 Page 2 Of 7 Commercial Design Review No. 2008-02. On February 22, 2008 the City's Design Review Committee (DRC) reviewed the proposed plans for consistency with the General Plan's Architectural Design Guidelines. Staff worked diligently with the applicant to identify several substantive comments on the proposed architectural design elements, building massing, landscaping, parking and circulation. On March 4,2008, staff met with the applicant to review the issues that were discussed during the DRC meeting specifically regarding architectural design, landscape, lighting and parking issues. On May 9, 2008; the applicant submitted plans indicating revised architectural elevations, additional landscaping at both ends of the proposed development, which included an elaborate t~ellis along Mission Trail and a freestanding monument sign, which will be subject to sign program approval. On May 22, 2008; the applicant resubmitted a revised set of plans that addressed the issues that had been discussed during the previous meetings, however there were still some concerns regarding lighting, parking and traffic circulation. On June 19, 2008; the applicant provided a letter regarding several concerns that were presented by staff, such as, drive aisle widths, access from Casino Drive, site plan design, and reciprocal access from the adjacent commercial development to the east side of the proposed project site. On July 3, 2008; the applicant was notified that the proposed project would be scheduled for the July 15, 2008 Planning Commission Meeting. Proiect Location The proposed project is located at 31800 Mission Trail, on the east side of Mission Trail and south of Railroad Canyon Road, Assessor Parcel Number (APN) 363-172-016. Settina Project Site North South Commercial Shopping Center Commercial Shopping Center C-1 Nei hborhood C-2 Nei hborhood East lake Specific Plan General Commercial General Commercial East lake S ecific Plan Agenda Item No. 11 Page 27 of 32 Project Title: July 15, 2008 Page 3 Of 7 Commercial Design Review No. 2008-02. West Commercial Shopping Center C-2 General Commercial East lake Specific Plan GENERAL ...PLAN .. General Commercial Professional Building East lake S ecific Plan Proiect Description The applicant is requesting the approval of a Commercial Design Review to allow the design and development of a commercial retail center consisting of two (2) detached one (1) story buildings, which will accommodate up to eighteen (18) suites totaling 22,770 square feet. The review of this project is pursuant to Chapter 17.38 (Non- Residential Development Standards), Chapter 17.44 (C-1, Neighborhood Commercial District), Chapter 17.66 (Parking Requirements) and Chapter 17.82 (Design Review) of the LEMC. Sitina The proposed buildings will cover approximately twenty-nine percent (29%) of the 1.81 net acre vacant site. The proposed buildings will be located approximately eighty-three feet (83'-0") from Mission Trail and a minimum of seventy-five feet (75'-0") from Casino Drive. The vacant site has a rectangular shape with a change in grade of approximately twenty-four (24') feet from Mission Trail to the opposite end which faces Casino Drive. Due to the existing topography of the project site, the applicant is proposing to include a retaining wall at the end of the parking lot that is located closer to Casino Drive. The proposed retaining wall will range in height from a maximum of ten-feet (10') to a minimum of one-foot (1 ') as it traverses from north to south along Casino Drive. It should be noted that although the applicant is proposing an enhanced landscape plan specifically where the retaining wall will be located, staff has added a condition of approval indicating that the applicant use a split-face block and a decorative cap as well as obtaining the wall permit simultaneously along with the building permit (please note that plans indicate wall under separate permit). The applicant is proposing three (3) trash enclosures to be located within the rear parking lot area. The trash enclosures will be constructed of CMU block and will be stuccoed to match the primary color of the proposed building. In an effort to comply with all NPDES water quality requirements, the applicant is proposing to construct a solid roof over each of the trash enclosures. Agenda Item No. 11 Page 28 of 32 Project Title: July 15, 2008 Page 4 Of 7 Commercial Design Review No. 2008-02. The main pedestrian walkway is located in the central portion of the site which will incorporate landscaping and decorative trelliswork. The pedestrian walkways will have decorative "Enhanced Paving" which will function as a vehicle calming device for safe pedestrian access. The handicap path of travel has also been incorporated into the pedestrian circulation and enhanced by the decorative trellis element located in front of the center. Circulation and Parkina Space Layout Based on the existing conditions and shape of the lot, the circulation to the proposed project is indicating its point of access via one (1) two-way driveway along Mission Trail. The entrance will include decorative stamped concrete as a means to reduce the speed of vehicles driving at the entrance of the commercial development; this element will also be implemented in front of the interior towers and just before entering into the rear parking lot. The front parking area located along Mission Trail will be screened by a generous landscaping. The interior parking stalls located in front of the suites will incorporate landscape islands and decorative hardscape in order to break up the continuous parking spaces. Finally, the parking lot at the rear of the project will be enhanced by a decorative retaining wall. Parking spaces will be designed at 90-degree angles, with twenty six foot (26') two-way drive aisles as required by the Lake Elsinore Municipal Code. The typical parking space dimension will be nine (9') feet by eighteen feet (18'). All parking spaces will be double stripped as required by the LEMC. Handicap parking spaces will be provided pursuant to applicable building codes. No compact spaces are being proposed for this project. The proposed development has not included anyone of the units to serve as a restaurant, however if the applicant should decide to include this use, additional parking would be required. Landscapina The applicant is proposing to develop the 1.81 acre with 8,323 square feet of landscaping or approximately ten percent (10%) of the site. Further, the applicant will provide a sixteen foot (16') landscape buffer along Mission Trail and a twenty foot (20') landscape buffer along Casino Drive. Planter islands have been provided at; the entrance of the development, at every five (5) parking spaces, adjacent to the handicap parking spaces, in front of the interior towers and at each end of the buildings. The proposed landscaped "islands" will consist of 24" box trees, assorted ground cover and shrubs. Agenda Item No. 11 Page 29 of 32 Project Title: July 15, 2008 Page 5 Of7 Commercial Design Review No. 2008-02. Architecture The architectural style of the shopping center can be classified as a "Tuscany" which is recognized by the combination of natural stone, wood and color, as well as elaborate stone work and roofing materials used strategically throughout the development and the two towers that will front the development along Mission Trail. Both of the buildings within the complex and its accent elements have been architecturally designed to incorporate common and distinct elements that can be found throughout the commercial retail center, providing a sense of continuity and identification. The architectural design of the buildings has been enhanced with appealing entry features and coordinated with wall and roofing materials decorative planter boxes and abundant landscape. The primary entry features to the development, which are the two (2) towers, are entirely treated with "Tuscan Villa Stone" and the remaining portion of the building is enhanced by a "Cat Face" stucco finish to reinforce the rustic appearance. The applicant has also chosen to provide the "Tuscan Villa Stone" along the base of the buildings in addition to a series canopies and trellis elements in order to provide shade and shadows, therefore providing significant architectural articulation and interest for the proposed development. A sign program will be required and has been included in the recommended conditions of approval. Color and materials The applicant is proposing a commercial retail center, which will have common architectural elements and colors and materials throughout. The following is a collection of the colors and materials proposed for the commercial retail plaza: MAIN WALLS WALL ACCENTS R STUCCO STUCCO STUCCO STUCCO FOAM TUSCAN VILLA STONE CLAY TILE WROUGHT IRON DOWNING STRAW DARK BROWN DARK GREEN DARK RED DOWNING STONE DESERT RIDGE TERRACOTA DARK BROWN CORNICE MOLDING TOWERS ROOF DECORATIVE TREATMENTS - Agenda Item No. 11 Page 30 of 32 Project Title: July 15, 2008 Page 6 Of7 Commercial Design Review No. 2008-02. Analvsis Sitina The proposed site plan meets or exceeds the requirements of Chapter 17.38 (Non- Residential Development Standards) of the Lake Elsinore Municipal Code (LEMC), Chapter 17.44 (C-1, Neighborhood Commercial District) of the LEMC and Chapter 17.66 (Parking Requirements) of the LEMC. Pursuant to and in compliance with Chapter 17.38 (Non-Residential Development Standards) of the LEMC, which encourages that all buildings should be designed to enhance their surroundings and should incorporate a variety of building designs and form, the applicant has sufficiently introduced a variety of architectural elements which will enhance the surrounding area and create a visually appealing commercial complex. Additionally, the applicant has complied with the minimum of 10% landscape requirement as indicated in Chapter 17.44 (C-1, Neighborhood Commercial District) of the Lake Elsinore Municipal Code. Circulation and Parkina Space Lavout The circulation and parking space layout meets the requirements set forth in Chapter 17.66 (Parking Requirements) of the Lake Elsinore Municipal Code (LEMC) which states: All parking shall be designed to provide complete and through circulation wherever possible. In any case, adequate turning radii and turnarounds shall be provided for emergency vehicles and trash and delivery trucks. All parking has been designed to provide complete and thorough circulation. The applicant has provided 26'-0" two-way drive isles throughout the site. Staff has also determined that the circulation layout will present adequate turning radii and turnarounds for emergency, trash and delivery vehicles. No "compact spaces" are being proposed as a part of this application. Architecture The architectural design of the proposed buildings meets the requirements set forth within Chapter 17.38 (Non-Residential Development Standards) of the LEMC in that the architecture of the buildings has been designed to enhance their immediate surroundings. Additionally the applicant has provided a variety of building design, materials and form such as staggering planes and textures along the exterior walls, which will create light and shadow. Agenda ltern No. 11 Page 31 of 32 Project Title: July 15, 2008 Page 7 Of 7 Commercial Design Review No. 2008-02. Color and Materials The color and materials proposed for this project meets the requirements set forth within Chapter 17.38 (Non-Residential Development Standards) of the LEMC in that the colors and materials proposed will create a sensitive alteration of colors and materials, producing diversity and enhancing the architectural effects. Environmental Pursuant to the California Environmental Quality Act (CEQA) this project has been deemed exempt pursuant to Section 15332 (In-Fill Development Projects). Staff has determined that the proposed project will not have a significant effect on the environment and shall therefore be exempt from the provisions of CEQA. No additional environmental clearance is necessary. Recommendations a. Waive further reading and adopt a Resolution recommending that the City Council adopt findings that the project is consistent with the MSHCP. b. Waive further reading and adopt a Resolution recommending that the City Council approve Commercial Design Review 2008-02. Prepared by: Agustin Resendiz, Associate Planner Approved by: Rolfe M. Preisendanz, Director of Community Development Attachments: Vicinity Map Planning Commission Resolution MSHCP Resolution Planning Commission Conditions of Approval Signed Draft Acknowledgement of Conditions of Approval CEQA-Notice of Exemption EVMWD "Will Serve Letter" Reduced Exhibits Color and Material Board Agenda Item No. 11 Page 32 of 32 CITY OF ~ LAKE ,6,LSiNORJ: -y DREAM E,XTREME REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: AUGUST 12, 2008 SUBJECT: CONTINUATION OF APPEAL - NUISANCE ABATEMENT BOARD'S DECISION DECLARING THE PROPERTY LOCATED AT 606 EAST MINTHORN STREET A NUISANCE Backaround On July 22, 2008, the City Council heard the Appeal of the Nuisance Abatement Board's decision declaring the property at 606 East Minthorn Street a nuisance pursuant to Chapter 8.18 (Nuisance Abatement) of the Lake Elsinore Municipal Code (LEMC). At that meeting, the Council heard testimony from staff, relative to the ongoing Code Enforcement violations dating back to the year 2000, as well as contention from the appellant (Mr. Rotellini) as to reasons why he should be allowed to continue to operate his trash hauling business from the subject site. As a result of the testimony received, Council directed staff to clarify issues relative to the issuance of the "Out of City or Miscellaneous" Business License included in the Staff Report, and questions relative to Zoning. Discussion As directed, Staff confirmed that Mr. Rotellini was originally issued an "Out of City or Miscellaneous" Business License on March 28, 2005, for "All the Way Hauling". Subsequently, as normally processed with this type of license, the yearly renewal is issued without the review of the Community Development Department. Although the purpose of the "Out of City or Miscellaneous" Business License is for businesses which are located outside of the City, but who would like to work within the City, this license was issued in error, since the site address on the license is in the City, and the site is Zoned R-1 Single Family Residential, and does not allow this type of use. Additionally, it was also confirmed that the Community Development Department had no input into the original license application process, and if it had it would not have allowed this type of use. Finally, it was also confirmed that Mr. Rotellini had not applied for, nor received approval for a Home Occupation License typically utilized for office uses only. Agenda Item No. 12 Page 1 of 12 Appeal August 12, 2008 Page 2 Although, Mr. Rotellini has completely cleaned up the property since the filing of the Appeal, the remaining issue, as presented by the appellant and discussed by the City Council, is the commercial use of the property by Mr. Rotellini as the location for his trash hauling business, which would include the parking of semi-trucks within a Residential Zone. Fiscal Impact There will be no fiscal impact to the City. Recommendations 1) City Council deny the Appeal and uphold the decision of the Nuisance Abatement Board which declared the subject property a nuisance; and 2) Mr. Rotellini not be allowed to park his semi trucks on this property. Prepared by: Robin Chipman ~ ~ Building & Safety/Code Enforcement Manager Robert A. BradyO rK City Manager J4V Approved by: ATTACHMENTS 1. Vicinity Map 2. Appeal of Nuisance Abatement Board and attached letter from the appellant dated June 26, 2008. 3. Nuisance Abatement Board Staff Report dated June 17, 2008. 4. Copy of the original "Out of City or Miscellaneous" Business License issued in 2005. Agenda Item No. 12 Page 2 of 12 VICINITY MAP APPEAL OF NUISANCE ABATEMENT ~ ___________ J.... ,CI) .-...J :::! :c J.... CI) "-ii5 CITY COUNCIL Agenda Item No. 12 Page 3 of 12 CITY OF .~ LAKE ,6,LSiI10RJ: V DREAM EXTREME", City Clerk's Office 130 S. Main Street, Lake Elsinore, CA (951) 674-3124, Ext. 269 For Official Use Only ---.---'" _pate Receive~_~~ 8~_H-4r-J ~eceived By: lo - ~ -. cro Date Fee Paid: (0 -2(0- C/P; APPEAL OF NUISANCE ABATEMENT BOARD FORM ~ Policy 100-8: The purpose of this Policy is to provide a standardized procedure for consideration of appeals from Nuisance Abatement Board decisions. Within 15 days of a Nuisance Abatement Board decision, any person may appeal a decision to the City Council by filing this form and submitting a $200 fee. A copy of this policy is attached with further important information. Applicant Information Name: l)Vf)f-/ C ~TtELL/~ r Mailing Address: L/ /6" 6J S- ELM Sf- If City: ,M V f? K'I ETfJ Phone No.: 909 ~/O#rOo9 Date: b:'" c:2 C~ 0 i -11,;200 State: C /1- Fax No.: 95'/ Zip Code: CY d )' t: 2.. ?77 /c::25~ Subject of Appeal: /iJ V I S',lf1V tef f)/J/f/c MEJ-/T Project No.(s): ~lApplicant: U U/J;V e Ro T/E it./Iv i Project Location: bot e;:;.J1 1'-1';TlloRjJ LltKIf ~LJI;tJl2li ell ~c25J- Date of Nuisance Abatement Board Action: {T Uf/ ~ /7 r:J2 (!) (J % I, the undersigned, hereby appeal the above action of approval/denial by the Lake Elsinore Nuisance Abatement Board, for the following reasons: (Please cite specific action being appealed.) Attach additional pages as needed. , J f)ORviT ItGIPEr Ov;TJ-/ TIIIi OIiCI'SjO~ tP r T/11i COj}E ffJ~oj(CfMiEf'/l IT GE~ T <"111---1. L?UJJ/~kJ ro/--f ~~ ~/20;;tf/lT7 Foil 7//1i (/J-JT (' " z tv/fEr Tlflf.. CITy 0 r L/l-Ic/Z /ZI J//'of{1i 0/jutf ;t/l E '\ "" ( If-buJJ/~E.J3 IICErJ'rf. ~()Ur (YVJ!ZJ !1t1~(( fifty S/J-I/Jb .... r- oo ~6 1/ A ~ r@ age 'TO IJ--- {: /J /J I? J.L ~ /lD I A J Z Cf!};vOuc7 ' y y,e/fJ ('f) fttlJJ[ (;/v/1 M/2 It r !J/I)/V(; Ii IfJ f(2o;vr Of Tfia CITy COUfJC; L f) ~ Tltfi efT? Or L/fflf litS/jVO({R Agenda Item No. 12 Page 5 of 12 To whom it may concern, I, Juan Carlos Rotellini, appeal the motion made on June 17, 2008 by the Nuisance Abateme,nt Board to declare the property located at 606 E. Minthorn Ave., Lake Elsinore, CA 92532 a public nuisance. I request a hearing in front of the City Council of the City of Lake Elsinore to hear my case regarding this issue. Notice of my hearing can be sent by mail to the following address: J.C. Rotellini 41605 Elm Street #204 Murrieta, CA 92562-7082 C 909.910.8009 -_._,.....--~ ~2~-----... ~.;~. .~.u____.__...__._--- ---- --- ~ ~-~."-,..".-.~. "....~~ J.C.Rotellini ? ~? oc3 Date RECEIVED JUN 2 6 2008 6ge(lctliH:~mLN9FIl1tE Page 6 of 12 ClTY OF A LAKE ,~LSiNORt: . AGENDA ITEM NO. CITY OF LAKE ELSINORE NUISANCE ABATEMENT BOARD STAFF REPORT NUISANCE ABATEMENT CASE NO: 08-438 NUISANCE ABATEMENT HEARING DATE: June 17, 2008 CODE ENFORCEMENT OFFICER: Donna Burks PROPERTY ADDRESS: 606 E. Minthorn Street PROPERTY OWNER: Brandi Somers; CIO Juan Carlos Rotellini OCCUPANT: Occupied OTHER INTERESTED PARTY: Juan Carlos Rotellini ASSESSOR'S PARCEL NUMBER: 377 -340-020 LEGAL DESCRIPTION: 2.20 Acres MIL in POR SE % of SE 5 T6s R4W VIOLATION OF MUNICIPAL CODES: 8.18.020 (A)(1 0,11,8,6,17,22,21,23,24. 8.16.270: Trash Collection 9.52.070: Graffiti 17.66.140 (B): Vehicles on lawn 8.36.110: Inoperable Vehicle (s) Section 8.18.020 of the Lake Elsinore Municipal Code (LEMC) pertaining to the City's Property Maintenance Ordinance regulating conditions constituting a public nuisance. It is alleged that there exists..... Several inoperative vehicles and Cargo bins parked on dirt Agenda Item No. 12 Page 7 of 12 Case # 08-438 Page 2 Date of Hearing: June 17, 2008 or driveway area. Miscellaneous construction equipment, tools, car parts, tires, vending machines, furniture, and appliances, with wood and metal products. Oil and gas containers in front of home. There is miscellaneous trash and debris around entire property Including side and rear yards. lack of landscaping with dead vegetation along front and side or rear yards. Graffiti is on cargo bins located at front entrance with broken and dilapidated fencing along side and rear yards. Illegal storage of watercraft on front and side yard. Overall clean up of miscellaneous excessive junk, trash and debris from said property. Obtain trash disposal services for home or business. Agenda Item No. 12 Page 8 of 12 Case # 08-438 Page 3 Date of Hearing: June 17, 2008 ANALYSIS: Description of Violation: Section 8.32.030 of the LEMC sets forth the criteria, which is used in determining the existence of a public nuisance. Upon the first inspection conducted on February 28, 2008 the property was found to be in violation of LEMC Section 8.18.020 as follows: 8.18.020 Declaration of Nuisance. A. Each of the following conditions is hereby declared to constitute a public nuisance, and whenever the Hearing Officer or Planning Commission determines that any of such conditions exist upon any premises they may require or provide for the abatement thereof pursuant to this chapter and make the costs of abatement a lien upon the property: A (10) & (11) Items, furniture appliances, fixtures, machinery, construction equipment or supplies, etc.) Stored and visible from public street, alley or adjoin property. (8) Remove all Trash and Debris from your property. Dispose of trash and debris in appropriate containers or take to a disposal facility. (6) Defective, deteriorated or unsightly building exteriors, wall, fences, walkway, or driveways. Repair deteriorated building exteriors and/or repaint. Damaged fencing to be repaired or completely removed. (17)(21)& (22): Overgrown weeds and/or trees. Remove dead vegetation. Lack of Landscaping. Install, replace and maintain in a living condition plant material to improve appearance and reduce dust. In front, side and rear yard. (23) & (24) Storage of watercraft or camper shell in required front yard on unapproved parking surface or in side or rear yard. Store in rear or side yard behind six foot solid fence/wall on an operable licensed trailer/vehicle or remove from premises. All boats, trailer on side, rear and front yards. 8.16.270: Trash collection service is mandatory for all residences and businesses. Please contact CR&R Disposal. 9.52.070: Graffiti: Remove graffiti from public view. Keep buildings, walls, fences free Agenda Item No. 12 Page 9 of 12 Case # 08-438 Page 4 Date of Hearing: June 17,2008 of graffiti on a regular basis. 17.66.140 (B) Vehicle (s) or trailer (s) parked on lawn or dirt area. Park on paved driveway or in garage. Immediately 8.36.110: Inoperable Vehicle (s) or parts in public view. Expired registration, mechanical deficiencies, etc.) Store inside a garage, make operable or remove from property. Non Op vehicles can not be stored on driveway. Agenda Item No. 12 Page 10 of 12 Current condition of property: Staff conducted an inspection on June 5, 2008. To date, the violations have not been addressed. CASE SUMMARY: Over all clean up of said property needs to be completed. LETTERS \ NOTICE Feb 28, 2008 ( Notice of Violation) Feb 28, 2008. (Mailed Notice of Violation) March 6, 2008. (Notice Returned "Unable to Forward") March 12, 2008( Delivered Notice of Violation/Posted after"Unable to Forward") April 11, 2008 (Posted: Warning Notice) April 28, 2008 ( Mail out Citation # 9498: $ 1,750.00 April 30, 2008. (Received signed cert card Re: cite #9498) April 30, 2008. Mailed (Notice of Hearing) Regular/Certified Mail May 5,2008. (Rec'd signed Cert card Re: Notice of Hearing) June 5,2008 (posted NOV from haz-mat, and deputy D.A.) June 10, 2007 (hearing letter mailed for 30 day follow up) INSPECTION DATES February 28, 2008 March 1, 2008 March 3, 2008 (Shawn) March 12,2008 April 11, 2008 April 25, 2008 May 13,2008 May 28, 2008( itemized list) June 5, 2008 (Haz-Mat and D.A. inspectors assisted) Agenda Item No. 12 Page 11 of 12 Business Name Location Address City, State, Zip Mailing Address (if differ- ent than above) Description of Business Resale Number: Sole Proprietorship Owner Name Address SS# or DL# City of LakE E[iinO'1.E 130 South Main St. . Lake E/sinore, CA 92530 (951) 674-3124 x213-Fax (951) 471-1418 OUT OF CITY or MISCELLANEOUS BUSINESS LICENSE APPLICATION Bus. License No.: cJ..t; - 12 L I} ~c:fl 5 ] ~ o Partnership o Corporation o Other Owner/Officer Signature(s) 1. 2. ~' ------- I/we agree to comply wit arrBusiife'ssTlcense Regulations, and understand that any violation could result in the cancellation of the business license an/or the issuance of an Administrative Citation (LEMC Sec. 5.08.040) OWNERlOFFICER(S) INFORMATION (CONFIDENTIAL) Owner Name Please attach the following items if applicable: BUSINESS LICENSE FEE SCHEDULE o Riverside Sheriff Work Permit o Riverside Co. Health Permit o Workers Compensation Insurance o Fictitious Name Statement (DBA) V:fi:~:Y~ REVISED 11/04 Yearly - ';J.-6J2 I ~ 6 Months /' cO 60'- Rrocess Fee I 38.00 Date: AMOUNT DUE License Fee: t). err; 3g6lJ Process Fee: Total Due: J roJJD 4gLl-l~ :$ 10.:):1 $ 10.DO $ 10.0D Trans date: .l\~!3nda Item No. 12 -' 31 Page 12 of 12 CITY OF ~ LAKE ,6,LSiNORf Y DREAM EXTREME", REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: AUGUST 12, 2008 SUBJECT: DISCUSSION REGARDING THE MAINTENANCE OF TREES AND SHRUBS ON FORECLOSED PROPERTIES Back~round At their regularly scheduled meeting of July 22, 2008, the City Council reviewed and discussed the results of a pilot program that investigated the time, cost and effectiveness of manually irrigating the landscaping of vacant properties included on the City's Abandoned/Foreclosed property list. Staff provided a report that addressed the time it would take to water the landscaping, the cost of fuel and labor and the effectiveness of watering. The monthly cost for maintaining 500 homes was estimated between $40,599 and $56,806 depending on the level of maintenance. Based on the results of the pilot program, the City Council decided not to implement the program. Discussion Subsequent to the July 22, 2008, City Council meeting, the Mayor met with the City Manager to discuss alternative programs to address the maintenance of trees and shrubs on vacant foreclosed properties. For example, one of the alternative programs discussed was to install mulch around the trees and shrubs so the plant material would have to be watered less frequently. It was suggested that this program could be implemented with the assistance of homeowners associations and volunteer groups in order to reduce the program's cost. The Mayor asked that this item be placed on the August 12, 2008, City Council agenda so the alternative programs and ideas could be presented to and discussed with the entire Council. Fiscal Impact The cost of administering and implementing alternative programs is not known at this " time. Agenda Item No. 13 Page 1 of 2 Discussion Regarding the Maintenance of Trees and Shrubs on Foreclosed Properties August 12, 2008 Page 2 Recommendation The City Council receive and file this report and provide direction to staff. Prepared and Approved by: Robert A. Brady () ~ City Manager 1<.Jl/ Agenda Item No. 13 Page 2 of 2