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HomeMy WebLinkAbout08/10/2004 CC Reports ~,'~~.' " r ..€1T)::9FLAQ ELSINORE CITY. COUNCIL AGENDA . ,. 11IOMAsBUCKLEY,MAYOR W\VW.ua-~ORG i c.-~,MAVOllra91'Qt. '. (98P).7441~ PIIONi:I ,.DAllYL~,C011NClLMAlf . (9OJ)61....2392..F~. "1 ltOBIliTJ:. ffJOB'IMAGEE, . . LAKE~RJ:ClJL'I1JltAL~. ~...~o . 1.NOIllllMAJNSIltBT ;acIIAllInVA1DlP.wGB.cn:iIfA1uGD .' LAIQ;~REtCA9%53G . ~.i .... . . , .' .. '. . .' .' -I '. ',<' . '*"'***...************"~**.*****.**..*l\~************~*******~**tIt;t*."'ttf '. ' Y, AUGUST 10,2004 - 5:00:P.M. ' .! . . , . . ." /.' i ' If you are iltlehdill'Clty (J(JJIllcil Meeting pleflSe ptirk: in t~ePllrldn, Lt1t . tu:i'tWStlte 'Street froWt:".e , ttiltfirdl Celller., This,pm , ,,p,'IIlJi.g!the .., . "'. . ..'. ' ...., I itiJp4d,. of meetings' O,n."lJe DlJwlitownBusines'S District '. nak you f~r your ' ,~,' enUi ! . , ' co:op. 011. CONFERENCEwrmLEGALCOt]NSEL- ',... .A'l~ED , . LmGATlON, ' .,Sigmficant exposure to litigatiol1pur$~to subdiNision " . , , " ' .. .' ", J (b)(3){C) of Gov't Code Section 549S6~9. (1 case)." ,,' i, . ,:(' " P"e.nree - CitY~~ ~"', -, ,,'- -.--'-, ",,----,--,-,-:'-".:-'--,,--'-:_';"..:_-,-'",--' .-' ", ,-: -,' :-. -', - '":~::_"<;'::(,:::,,,: Seoond.Readuig.~.OrdinanceNo. 1126 ~ East Lako.SpecificP}an. ' , AmendmentNo~ 6~ ' ' " I ", . ... ,.' ." .REcOMMENDATlON: . Approve upon 2nd , i." ,i " ,:., , . i ,by, Title <>qty<., "1' ,_' ,_",.:. ." ,,' d_ Second Reading~.Ordinance No. 1127 - Developm~ A' Amendment - l4UnsHomes. -";} , , Trauma Interventj~n Program Funcfuig- FiscalY ear 2004':'0.5 -$7,500. RECOMlV1ENDA nON: Consider Request. , . ,- , " ,,'t~tion8l Housmg}>roject Grant Le~er of Support. .;'-,'.-'--- ,: "-, :".- -' ',-' , - ' IQ1C~^tION:.' ,ConsiderLetter. ofS\l~;'f:' " -' .-' ~' .. ' f-\ .35. . ~~~~ Contmet Staffcf>ernlf& ~ MINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, JUNE 10,2004 ****************************************************************** CALL TO ORDER The City Council Study Session was called to order by Mayor Buckley at 5 :06 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER, BUCKLEY r" ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Watenpaugh, Assistant City Manager Best, Assistant City Attorney Miles, Administrative Services Director Pressey, Community Development Director Brady, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Police Chief Fetherolf, Engineering Manager Seumalo, Planning Manager Villa, Associate Planner Morita and City Clerk/Human Resources Director Kasad. DISCUSSION ITEM a. East Lake Specific Plan Amendment No.6, General Plan Amendment No. 2003-04, Tentative Tract Map No. 31920, Amended Development Agreement, and Supplemental Environmental Impact Report for East Lake Specific Plan Amendment No.6. r" Mayor Buckley noted that this Study Session was the result of issues raised at a recent meeting and requested an overview of the project from Community Agenda Item No. l . lL. Pag~ of \ ~ Page Two - City Council Study Session -June 10,2004 ....." Development Director Brady. Community Development Director Brady advised that this matter was before the Planning Commission on April 6, 2004, for consideration of the five issues as listed on the agenda. He noted that there was a concern with the environmental report, however that had been resolved. He indicated that the area of this plan was part of the East Lake Specific Plan, which consisted of about 3,000 acres in the back basin area. He advised that there were 707 acres included in the Laing Homes Project. He noted that there had been several specific plan amendments over the years and pointed out the table of changes showing the results of those amendments. He detailed the amenities to be provided as part of this project, and noted that the plan proposed a maximum of fourteen units per acre with minimum 3,500 square foot lot sizes. He noted that the project also proposed to realign Diamond Drive. He explained that the General Plan Amendment would address the circulation portion of the project and the roads within the project. He indicated that the Tentative Tract Map would divide the property into larger lots, with varying lot sizes in the residential areas. He noted that the other issues for discussion were the amended development Agreement and the supplemental Environmental Impact Report. He offered to answer questions regarding the project. ~ Michael Filler, 31900 Mission Trail, Ste. 225, representing Laing Homes, thanked the City Council for this study session and noted the presence of project consultants to assist in answering questions and concerns. Mr. Filler detailed the site location, and explained that they proposed to develop the southerly area at the apex of Diamond Drive across from the Stadium. He further detailed the proposed circulation with two points of ingress/egress and noted those locations. He pointed out the spine roads leading to the recreational features of the development. He advised that the land uses included residential development in four villages, a small pocket of general commercial across from the Stadium, a focal point in the middle being a five acre park and school site. He indicated that they also planned for recreational amenities including an 18 hole public golf course known as the Links at Southerly, a practice driving range and golf clubhouse. He indicated that there would be about 185 acres for golf course with about 20 acres of habitat. He further indicated that there would be three pocket ~ Agenda Item No. Page l, k-- ~ of~ '"' Page Three - City Council Study Session - June 10,2004 parks. He advised that the five acre park in the middle of the development would be a large community park with baseball and soccer fields and overflow parking for the Stadium. He noted that there would also be a community recreation center of 4 to 5 acres for the residents of the community which would overlook the golf course and the Lake. He advised that there would also be an open space area featuring the San Jacinto River and a 71 acre open space buffer for riparian, wetlands, restoration and water quality features. He noted that part of the Lake Management strategy was working with the Corps of Engineers. He indicated that each village was planned with an array of lot sizes; and advised that the overall development phasing was about 1-1/2 years per phase, for a total of about six years. He commented that they felt they were working very closely with the community and the public agencies and listening to the community concerns and the Councilmembers. He indicated that they had always remained flexible and were not adverse to changing elements of the project, if the changes make good business sense. ~ PUBLIC COMMENTS - AGENDIZED ITEMS Ruth Atkins, 15237 Lake Trail Circle, indicated that she had spoken in favor of this project and was in favor of the first project. She commented that whether it went beyond the first project remained to be seen, depending on what happened with the Lease on the Diamond Stadium. She noted that the proposals for the Diamond might have an effect on what happens to the back basin. She indicated that she would prefer to see larger minimum lot sizes of 4,800 to 5,000; and commented that she did not like the idea of zero lot line construction. She commented that she would like to see the first phase proceed as an addition to the area. John Purpura indicated that he was looking at the picture presented and suggested that one was missing, being one that showed the back basin with blue water. He commented that there were three disasters with rain and flooding in the last 30 years. He noted not many people were still here that saw the problems in 1981, but the great idea out of that was a dyke to save the community. He indicated that it didn't save the community because there were more problems in 1990. He noted ~ the efforts to move trailers out of Butterfield Park continued for three days. He commented that he was not anti-growth, just anti the proposed plan. He indicated Agenda Item No. Page 1. 0\... '3 of I~ Page Four - City Council Study Session - June 10,2004 ~ that one of the biggest problems with the proposed houses was the impact on the 1- 15/Railroad Canyon intersection. He noted that between 7 :30 a.m. and 10 a.m., and 4 p.m. and 6 p.m. it takes a lot of time to get off the freeway; and stressed that this would make the situation worse. He suggested that building in the back basin would endanger people's property, as the issue of flooding in the back basin had not been dealt with. He suggested that the biggest issue with this project was money and free land, and commented that if they had to buy the land and grade it, they would not pursue the project. He indicated that there was a big advantage for the developer. Tom Grady, Lake Car Wash, 31784 Casino Drive, indicated that his business was close to the project, and noted his participation in the Chamber of Commerce and Rotary Club. He commented that he had owned the car wash for several years, and thousands of residents use his business. He noted that in the past two years he had been burglarized three times, and that area of town was getting a little rough. "..., He commented that he had spent time with the Police to turn his business into a fortress, but the real solution was to bring in more residents to the area. He stressed that they would spend money at the stores and the cinema; which would allow businesses to be brought back up to par in that part of town. He commented that the City was on the verge of making it a great place; and suggested that approving this plan would do so. He stressed that the project would revitalize the area. He encouraged the Council to allow the plan to move forward, and noted that there would be fees to help with the gridlock. He indicated that while he was not representing the Chamber of Commerce, the Board was in support of the project as well. Dale Buckeridge, 16037 Via Sola, representing the Riverside County PAC, indicated that there was a major issue with access to the back basin flood control. He indicated that there was a huge flood area south of Corydon, and they wanted to run flood control down Mission Trail into the back basin. He noted if building occurred in the back basin, he did not know how well this plan would work. He suggested that a little help would be needed from time to time. . "..., Agenda Item No. l ' c....... Page~of I b '"' Page Five - City Council Study Session - June 10, 2004 Jerry Harmatz, 512 N. Spring Street, commented that he stood on the sandbag at the high water mark in 1980, and noted the concerns with septic systems. He also noted the forest fire catastrophes and questioned the current concerns with a little water. He commented that Laing Homes was important for the businesses in the area and would encourage new businesses. He noted that Murrieta was expanding toward Lake Elsinore and suggested the potential of a shopping center just outside the City line. He indicated that the City needed to wake up or end up being cannon fodder in the economic war within the corridor. He commented that with Laing Homes and new businesses the City would be a formidable economic power to meet the challenges of the future. ~ Glen Daigle, 28991 Old Town Front Street, #207, Temecula, representing Oak Grove Equities, indicated that he was a member of the Chamber of Commerce Board, but was not representing the Board. He noted that someone asked him how he would have done this project; and indicated that he would have put more houses on the golf course. He clarified that he would have ended up with a very similar design, as it works better to have a large, low basin. He noted the difficulties of having fairways between the houses, and suggested that with this plan people playing golf would have better views of the Lake and mountains. He indicated that it was a well designed plan. Tim Fleming, 17970 Lakeshore Drive, indicated that he was not opposed to any development, when it was done correctly, but expressed concern with residential dwellings in a flood plain. He indicated that he was not sure of the elevation, but had been doing research on possible floods, and it was only a matter of when there would be one. He commented on Prado Dam, and noted a project underway to increase the capacity of that reservoir, and increase the outlet flows. He indicated that the watershed for Prado Dam, which included Temescal Creek was about 255 square miles; and stressed that the San Jacinto watershed was 760 square miles. He reiterated that he was not against development, but was concerned for the safety of future residents. He addressed the proposed golf course and clubhouse and questioned the elevations; and stressed the need to look at when the Lake would flood. ~ Agenda Item No. Page \ ,~< S-- of I b Page Six - City Council Study Session - June 10,2004 ......., Charlene Cleary, 15990 Annette, expressed concern with the flood zone, and the potential for building houses. She indicated that her property was Lake front at 1265', and in the past, she was up to her knees in water. She indicated that she was not against development, but would prefer to see commercial development. She commented that she was very concerned with recreation in the area and suggested extreme sports and other tourism activities. She indicated that she would like to see the sports all taken into consideration. She expressed concern with noise and dust issues when people moved into the proposed houses. She indicated she would like the Council to consider the traffic that would be created by the project. Pete Dawson, 18010 Grand Avenue, indicated that he had previously water-skied over the area in question and noted that the water could get deep in the back basin. He commented that the project would probably not negatively impact most people, but the odds are that most of the people involved would be long gone when the flood occurs. He stressed that the project would flood, and suggested that there was technology to let the developers know better. He indicated that the area was a known 100 year flood plain, and that level was approached five times in the last 30 years. He suggested that if the potential for flooding was not a concern, this project was only replacing the Civic, Eastlake, Liberty and TMC developments, which failed in the same area. He suggested stopping the farce before it went any further. He indicated that the concept of a speed bump across the Lake drew discussions originally, but it was indicated that there would be no residential development behind the levee. He indicated that the intent was for there to be no permanent structures behind the levee, and read excerpts of Corps of Engineers documents. .....", J.J. Swanson-O'Neal, commented that this issue was a heavy decision. She indicated that she was also in the community during the 1980 flood, and her father was on the sandbag line. She suggested that there would be losses if this project was built including the motorcycle park and the airport. She noted that they were both conditional uses; however the Council should try to make sure they were not lost. She noted the past popularity of a motocross park in the community; and suggested that these were two wonderful draws for the area. She indicated that she makes her living selling homes, but she can't sell out on this project. She ......, Agenda Item No. Page \<~, Co of ~ r" Page Seven - City Council Study Session - June 10,2004 ,--. ~, stressed the need to be sure she did everything she could do to make Lake Elsinore a better place. She noted that there were good developments underway, but more forethought was needed on this project. She indicated that the consideration of this project made her very upset. Ron Hewison, 35 Villa Valtelena, indicated that he would repeat much of what he said at the Planning Commission. He advised that his comment was not about roads or floods, but he was concerned with the soil. He strongly suggested that the parking lot situation be clarified. He indicated that he was delighted that affordable housing was addressed in this project, but was concerned with the level of financial consideration. He indicated that part of the deal was the removal of the apartments, but they would still be on the line to meet the redevelopment requirements. He indicated that the project was roughly estimated at $700 million, so 15% would be about $100 million for affordable housing. He commented that the golf course was great, but noted that DAG fees rescued the City budget this year; and in this case would be deferred to an account so the developer was not buying the golf course. He suggested letting the developer put the golf course in. He addressed the potential for tax increment in the project area and suggested that this project would let a lot of tax increment get away. He indicated that his final concern was that 100 acres of City/RDA land would be sold at a very good price. He noted that nothing was set in stone, so he would look to the best financial deal for the City. Will Buck, 150 E. Lakeshore, #29, indicated that he concurred with most of what had been said, and noted his efforts to get a copy of the current DDA with Civic Partners. He inquired if the current DDA was an amendment to the 1996 one; and indicated that he could not find the right for the builder to build less than what was required under Title 17. He indicated that his boss was not opposed to this project, as they were originally told that they would address the concerns. He noted that noise would impact the area, and reiterated his concern with building at less than the Title 17 standards. He stressed that the Council should require that they meet the standards; and suggested that it was not a big deal to redesign the project. He indicated that he did not think the City should subsidize the project by letting them build 14 houses to the acre. He noted that Pardee was less than Agenda Item No. \ 'V-.' Page I of~ Page Eight - City Council Study Session - June 10,2004 ....., the minimum standard lot size, but suggested that there was some obligation to the standards, or the City would be in litigation again. He indicated that he did not know how this project got to the Council without a caution flag being raised. He suggested staff should be alerting the Council. He noted that the developer would not be happy about redesigning the project. He addressed the golf course and indicated that it was more efficient as planned, but suggested that more planning should go into this project and Council should look at the back basin for what it is. He suggested that the area could be similar to Mile Square Park in Orange County. He indicated that this area should be the jewel of Riverside County. He noted the potential property values and suggested the project was being pushed for tax increment. He noted that there was an interest in a paintball park in the area, but people did not want to spend the money if they would only be there for two years. He suggested that the area be professionally planned as a recreational area and suggested considering the golf course. He suggested if housing is desired, the developers will beat down the City's door to build on what is left. ....., Mayor Pro Tern Kelley apologized, but noted that she needed to leave the meeting for an open house at her school. She requested an overview on the history of the property back to 1987, noting that it ended up in a lawsuit. She noted that the East Lake Specific Plan was the settlement of a lawsuit. She requested a summary by City Attorney Leibold and questioned what would be considered and what would happen with the settlement agreement. City Attorney Leibold indicated that the East Lake Specific Plan was the land use document, which was equivalent to the Zoning, originally adopted in 1993 as a planning document. She explained that in conjunction with the land use, there were agreements including Development Agreements and Disposition and Development Agreements. She clarified the various agreements and noted that they were amended in 1996 and became the subject of litigation. She advised that the Disposition and Development Agreement was terminated in its entirety and a new Disposition and Development Agreement was entered into in December, 2002; and that is the governing document for the RDA. She clarified that the City was not a part of the DDA, as it was between Laing Homes and the RDA, relating to financing. She indicated that the item before the Council was the Development Agreement, recognizing that the underlying land use didn't really work, so it places the burden on the \ \~. Y; of ....." Agenda Item No. Page lb "..-- ~ ~ Page Nine - City Council Study Session - June 10,2004 developer to process a specific plan amendment. She indicated that the developer had done that and was now before the City requesting an amendment to a portion of the specific plan. She explained that the City had discretionary powers on the application, but the developer was fulfilling the requirements to process an application. She noted the underlying land use designations and clarified that if this project was not approved, there was not a blank slate, as there was an existing plan in place for the land uses. She explained that the plan as most recently amended was in full force and effect and would apply unless amended. Mayor Pro Tern Kelley requested clarification that if Laing's project was not approved it would go back to the Liberty plan. City Attorney Leibold confirmed that it would still be under Specific Plan Amendment No.2. Mayor Pro Tern Kelley stressed the complexity of this issue and questioned the developer with regard to the lot sizes. Mr. Filler indicated that there were four sets of lot sizes, with different averages. He clarified that as the project was laid out, they were not doing the fourteen units per acre, but were really doing about 6.4 dwelling units per acre. Mayor Pro Tern Kelley questioned the school site. Mr. Filler indicated that they were on hold for the approval by the Council; but after that would return to the School District to see if a school site was desired at this location. Mayor Pro Tern Kelley questioned the flooding issue and noted that there would be multi-family back in the project. Mr. Filler clarified that the multi-family was pulled out when they worked with I.C.C., and designated the overflow area as commercial. Mayor Pro Tern Kelley inquired if it would be somewhere else in the development. Mr. Filler indicated that it would not. Mayor Pro Tern Kelley questioned the TUMF fees and if there was a way to get the funds earmarked for the area. Mr. Filler indicated that it was currently for on-site and off-site traffic mitigation and noted the impact to Railroad Canyon Road. He indicated that they were hoping for a three way agreement with the City and WRCOG to take money from the TUMF to make available to the City for the ultimate solution for Railroad Canyon; and noted that an interim fix was underway. Scott Wilson addressed the flooding in the back basin and noted that there were several conditions set by the Corps of Engineers and Riverside County Flood Control. He noted that there were also City ordinances over the floodplain for Agenda Item No. \ . 0.- . Page~of l ~ Page Ten - City Council Study Session - June 10,2004 ....." this location. He indicated that the minimum finished floor would be at 1267', so all the homes were above that elevation. He advised that the Army Corps requirements were that when the site was graded, the homes must be out of the floodplain and they must create additional storage capacity. He indicated that the project was shaped so all of the open space area provides more flood storage than currently exists. Mayor Pro Tern Kelley clarified the information provided on house elevations and storage. Mr. Wilson indicated that 1267' was three feet above the FEMA 100 year flood level. Mayor Pro Tern Kelley noted the FEMA requirements and questioned if they had endorsed this project. Mr. Wilson clarified the process with FEMA, and noted that the homes would be outside the floodplain. Councilman Magee noted that he had several questions for staff and a couple of comments. He first commented on the density and the issue raised by Mr. Buck relative to land use entitlement. He noted that there was an existing plan that "" allowed for specific densities. He commented that this Council first approved this project in August, 2003, and noted that at that time the minimum lot was 6,000 square feet; but now there was a project with 3,500 square foot lots being recommended for approval by staff. He suggested that there should be a study session once the new Planning Commission is set; and indicated that 3,500 square foot lots were not acceptable. He indicated that he had gone through the documents carefully and seemed to be missing exhibits including the traffic study, volume 2 of the EIR, an adequate golf course, clubhouse and park exhibit, and geotechnical report. He indicated that he had a number of items to walk through on the other documents. He noted that one item of particular interest was the current zoning, proposing the residential 2 standard, which would allow the 3,500 square foot minimum. He commented that it would be possible to have a garage apartment on a 3,500 square foot lot, which would really allow two units on that lot. He suggested that this would promote a different type of rough neighborhood. He indicated that he had concerns about the DAG fee and the reimbursements, the revision to the Development Agreement, and the fees paid for low income housing. He further indicated that exhibits a - c were missing in the first amended agreement and he needed clarification of the motocross agreement. ....." Agenda Item No. ~ Dc. Page of _l b ~ Page Eleven - City Council Study Session - June 10,2004 He noted that he was told the developer was working with the motocross people, so they could stay; and he would like to make that happen. Councilman Hickman questioned the Conditional Use Permit and the continuation of the motocross. ~ Councilman Magee indicated that it was unclear because he was hearing everyone wanted it to stay. He noted that there was a great deal of discussion of the Conditional Use Permit status of the motocross park, but there was no discussion of the Skydive Elsinore people who would like to stay as well. He indicated that his primary concerns in the back basin area are safety first, recreation second and everything else last. He advised that with that in mind he would not take up public time, but would ask for some staff time to go through his questions. He indicated that he could not support the current residential 2 zoning standards, and noted that the current specific plan allows residential 1 with minimum square footage of 5,000. He commented that the latter was more consistent with past action on the golf course, and if the golf course is really important and focus of the area, it needs to be done first. He suggested that after that the developers will beat a path to the City's door and the demographics will increase. Councilman Hickman indicated that he agreed that the golf course should go in before the homes. He expressed concern with what he was hearing about the TUMF fees, the 1-15 corridor and traffic congestion. He suggested that the homes in that location would make it worse, and concurred with the comments regarding low income housing. He requested clarification of Title 17. City Attorney Leibold advised that it was the City's Zoning Ordinance. Councilman Hickman indicated that he thought the minimum lot size was 6,000 or 7,000 square feet. Councilman Magee clarified that it allowed for a change in the specific land use regulations, so actually there was an underlying entitlement, which was the East Lake Specific Plan. He stressed that there was already a project approved with 6,000 square foot lots. Councilman Hickman indicated that after reading this material, he would also need some time with staff to answer his questions. ~ Agenda Item No. Page LCL. t \ of I b Page Twelve - City Council Study Session - Jun e 10,2004 Councilman Schiffner clarified and asked staff about the lot sizes in the existing specific plan, noting that he remembered them being smaller. Community Development Director Brady indicated that he would need to locate that information. Councilman Schiffner indicated that he would like to see that information verified and indicated that there was still some question in his mind. He questioned the responsibility of Planning or an organization to tell a company what size their product must be. He commented on his experience in another city and indicated that minimum lot sizes were used to govern the density to avoid overloading the infrastructure and noted that many of the subdivisions in the area with variable lots sizes have larger lots so the number of units in the area is not excessive. He noted that this was particularly true in light of open space and habitat requirements. He suggested that the overall density of this project was actually quite small. He noted that the area he came from had no parks or open space considerations. He indicated that he had some reservations on the right of the Council to establish the minimums, and noted that many people are looking for smaller lots with less yard to care for. He questioned the criteria and encouraged the builders to keep it in mind. He indicated that he was not personally that concerned about the lot sizes, as much as the number of people that would be residing in the project. Community Development Director Brady indicated that it was originally 3,500 square feet. Councilman Schiffuer indicated that was about what he remembered. He noted the public comments received today and indicated that if all of the facts were accurate he would sympathize with the situation, but he finds that with the form of this project, the facts of flooding do not exist. He noted that he previously worked with construction in land, that was in the ocean, and once the land is raised out of the ocean, it isn't called ocean any more, they call it land. He noted that the project will no longer be a floodplain when it is complete; and commented that he would be opposed to building in a floodplain as well. He noted the amenities which might be lost, but indicated that he did not think the airport or motocross would be affected, other than their own compliance with the Conditional Use Permits. He indicated that he would love for someone to show him the facts that he was wrong, and commented that this would be a terrific project. He noted that the amount of land for the golf course and open space was slightly more than half of the project; and suggested it would be a beautiful development with a wonderful golf course. He clarified that the City Agenda Item No. I. Q . Page I ~ of J h ~ ~ ~ ,...... ,...... ,...... Page Thirteen - City Council Study Session - June 10,2004 does not have the money to just go out and build a golf course; and stressed that the City was not paying for this project. He advised that he was in favor of the project and this agreement was better than in the past. He noted that the previous agreements allowed increments from other areas to help payoff this area. Mayor Buckley questioned the lowest pad at 1267'. Mr. Wilson indicated that that was the lowest concrete slab. Mayor Buckley noted that would mean the pad would go down to 1265', and commented that the last flood was 1265.3'. He suggested that this would leave some houses with the pad under water, so he would be more comfortable ifit was at 1270'. He noted that with the upstream development, the water was flowing to the area more quickly than in the past. He addressed the growth issues and questioned how many other projects had already been approved in the City. Community Development Director Brady indicated that there were about 4,200 approved lots. Mayor Buckley questioned how many more were coming. Community Development Director Brady indicated that there were over 4,000. Mayor Buckley suggested that the City was currently 10,000 to 15,000 units. Mr. Brady indicated that it was not 15,000, and noted that Pacific Clay was not included in the total because it was not yet in the City. Mayor Buckley summarized that there were about 9,100 approved and going through the process; and noted that it was proceeding at a nice clip of growth without this project. He commented that the motorcycle park going out of business would have an impact and there would also be an impact on the airport. He noted that the airport was doing about 25 flights on the weekends, and commented that with houses under an airport there would be an impact. He addressed the school and noted that there should be a school in the middle, but until recently he was told the school was a done deal. He commented that the latest map shows future residential in the school site; and noted that very few master planned communities don't have schools in the middle. He indicated with regard to the golf course, the developer should build it. He noted the mention of letters in support and read the post cards, and indicated that the information was not true. He commented that with regard to the TUMF fees, whether this project goes forward or not, Railroad Canyon Road would be the first or second to be addressed in the zone. He noted the comment regarding negotiations and indicated that there had been only one meeting. He advised that a noise study was included and in the first version Agenda Item No. 1 ,c.... ' Page -l3.-- of t b Page Fourteen - City Council Study Session - June 10,2004 """'" concerning noise around the Stadium, the noise tests were not taken during a baseball game. He commented with regard to the golf course and indicated that it would impact him because he plays golf. He concurred that a golf course was needed, but questioned why they would build 1 ,800 homes near a golf course with only 26 viewing it; and noted that golf courses increase property values. He stressed the benefits of golf course housing. He indicated that his opposition is not based on the development itself, but he saw the entire back basin as something that could be very special. He noted that there was a market for various types of housing, and people were moving to save money and to be able to mow the lawn. He noted that people want to live in a community like they grew up in, and stressed the importance of a vision for the area that can protect the motocross park and the airport, with houses, a golf course and a marina. He suggested those things were not possible with this density. He addressed the California Planning Development article and the comments from this study session and suggested that calling the elected City Council a "bump in the road" was offensive. ......, Edith Stafford, 29700 Hursh, expressed concern with this project, noting that she lived in what was considered the floodplain in 1977 and 1978 when the Lake rose about 25 feet. She indicated that this taught her what water could do; and in 1980 the water got to her home and she had to move out for eight months. She suggested that the 1267' floor level was nothing, and questioned what would keep the water from getting to 1270'. She indicated that she would never build a house below 1,300' in Lake Elsinore. She advised that she met with Mr. Filler to discuss her concerns with the Priolo earthquake zone; and he indicated that they were going to build a buffer zone, but did not hear that discussed at this meeting. She questioned the ability to build a buffer against nature. She indicated that she was opposed to small lots, and noted that the project looked beautiful on paper, but she was concerned about putting houses there. She further indicated that she was concerned about the financing and the CFD's; and suggested the use of the CFD's lead her to believe the project was about easy money. Councilman Schiffner reminded everyone that the disaster of 1993 was prior to construction of the outflow channel with the threshold of 1255'. He noted that water had only risen to 1255' once in the last 78 years. He stressed that with the ......, Agenda Item No. Page \ 'lA-. \y of-'h ~ Page Fifteen - City Council Study Session - June 10,2004 same event today, the water would start to flow out at 1255', and the Army Corps felt there would be less than that coming in. He indicated that the weir to the back basin was at 1262'; and commented that the facilities had been determined to be adequate to accommodate the inflows and outflows. He noted that there was an additional 400 feet of flood storage included in this project. Carmella Loelkes indicated that she had been involved in this project since 1983, and attended every meeting of SA WP A for the levee and the channel. She stressed that the same problems do not exist that existed in the past; and commented that Laing Homes would not be spending millions of dollars on a project that will flood. She noted the available technology to plan a project that will work and commented that with regard to CFD's, that while they are easy money, she does not know of any new projects without the CFD's. She stressed ___ that they were instruments used to provide infrastructure. She requested that the Council give this project careful consideration, and commented that the property owners had the right to have this property developed. She indicated that the property owners had owned the land since prior to 1955, and suggested that it was time they were allowed to develop. Councilman Magee indicated that he appreciated the comments regarding SA WP A, but noted that they appeared before the Council on Monday and asked to be removed from the permit and released from liability. Mayor Buckley concurred that everyone had property rights, but indicated that with regard to this property, the public should allow proper development; however the land only has value because of the levee creating tax value. He indicated that this would not be a matter of discussion if public dollars had not been spent. He commented that he loved it when people made money, but clarified that it was not the City's job to guarantee a profit. r--- Councilman Magee noted that staff wanted direction on where to go with this item; and commented that two members had technical questions. He suggested that the developer might be driven to sharpen his pencil. He noted that Mr. Filler had been very open and honest with him and open to changes, as long as they Agenda Item No. \ ....~. Page -L2-of I b Page Sixteen - City Council Study Session - June 10,2004 ......", made good business sense. He commented that he and the other members of the Council had some thinking to do, and suggested leaving it to staff to decide when this project should go forward. He indicated that he didn't think the Council could direct a hearing date, as staff and the applicant would need to work that out. Mayor Buckley questioned if changes of significance would need to go back to the Planning Commission. Councilman Magee indicated that they should not. He indicated that he was missing some things and if he receives those materials and answers he could make a decision on the project. Councilman Schiffner suggested directing staff to put it on the agenda as early as possible for a decision, so the subject could be put to rest. Mayor Buckley suggested the second meeting in July. City Manager Watenpaugh offered to meet as soon as possible with the Councilmembers to provide the necessary information and then determine a time to come back, probably in July. Councilman Magee encouraged staff to coordinate with the applicant. '-' ADJOURNMENT THE CITY COUNCIL STUDY SESSION WAS ADJOURNED AT 6:55 P.M. ATTEST: THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR ......", Agenda Item No. \ ,k. Pag~of \ b ,-.... MINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JUNE 17,2004 ************************************************************* CALL TO ORDER Mayor Buckley called the Study Session to order at 5 :08 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER, BUCKLEY ~ ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Watenpaugh, Assistant City Manager Best, Assistant City Attorney Mann, Administrative Services Director Pressey, Information/Communications Manager Dennis, Public Works Manager Payne, GIS Analyst Barrozo and Deputy City Clerk Ray. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Assistant City Manager Best. Public Comments No comments. ECONOMIC DEVELOPMENT 1. Economic Gardening Update. ~ City Manager Watenpaugh gave an overview of the item and deferred to Assistant City Manager Best for the background and update. \ ' A(iENDA ITEM NO. \. \a. ", PAGE.-L OF \ \ PAGE TWO-STUDY SESSION-JUNE 17,2004 '-' Assistant City Manager Best eXplained that this was an opportunity for staff to update Council on the Economic Gardening Strategy that the City adopted in March 1998. She indicated that the Economic Gardening Strategy followed a pattern that was instituted by the City of Littleton, CO in the 1980' s. She noted that their program was very successful; although their community was somewhat different being it was a metropolitan suburb of Denver, but had a lot of similar issues at the time the program began. She noted that on page 2 of the packet there was the League of California Cities definition of Economic Development. She noted that the action plan associated with the strategy itself, highlighted some philosophical shifts. She indicated that it also dealt with internal operation issues inside City Hall. She noted that the Gardening Program did focus emphasis on local businesses, but it also allowed an opportunity to do some attraction. She noted that staff had been utilizing the Southwest California Economic Alliance as the main marketing tool for attraction efforts. She listed all of the achievements since 1998 of Economic Gardening. She introduced the new GIS Analyst Cathy Barrozo and gave her background. She indicated that the City had the ability to list for marketing purposes, demographics within a 10 mile radius for businesses. She noted this was a free service for local businesses. '-' 2. Southwest California Economic Alliance. Stevie Fields, Manager, Business Development explained that the Economic Alliance job was to promote the region for business attraction with the goal of creating high paying jobs to get residents off the freeway. She noted that the Economic Alliance was a partnership between the cities of Lake Elsinore, Temecula, Murrieta and the County of Riverside. She indicated that the Alliance did this through many different mediums. She noted that they targeted the industries of biotechnology, telecommunications, and high tech manufacturing. She also noted that they did television commercials, radio commercials, print advertisement, and CD Roms. She noted the importance of GIS for businesses. She also indicated that direct mail was another marketing tool that they utilized. She commented that the Alliance had been very successful in the media outlet. 3. Demographic, Economic & Quality of Life Data. ~ AGENDA ITEM NO. \ -' b. PAGE l OF~ ~ PAGE THREE-STUDY SESSION-JUNE 17,2004 Assistant City Manager Best introduced Dr. John Husing, Economic & Politics, Inc. Dr. Husing explained that he would be discussing a report that covered demographics, housing, employment, retail trade, industrial, quality of life measures (school test scores and law enforcement) and the general environment affecting Lake Elsinore. Dr. Husing explained that land along the coastline was running out and as less land was available a group of things happen. He indicated that essentially the question arises (Where is there developable land in Southern California?). He indicated there was no land left in Corona to build a lot of houses or industrial facilities, which forces a lot of companies and developers that were going from Orange County to Corona to move south or east from Corona; and from San Diego you have the same situation. He noted that recently there had been ~ a change in the marketplace in the type of housing being built. He indicated that 48.8 % of all the new homes built from the Mexican border to Ventura County were either in Riverside or San Bernardino County, and most of the housing market is located in Lake Elsinore. He noted that Lake Elsinore was the center point on the 15 Freeway. He indicated that the housing value on the coast had increased tremendously; a great number of people that were highly skilled in the age group of 25 to 45 years of age could no longer afford the life style they felt they deserved on the coast. He indicated that they were now moving inland to purchase upscale houses and had altered the nature of what the developing industries were producing in Lake Elsinore and the Inland Region; and they are bringing their skills with them which they create an environment that Stevie Fields and Marlene Best were marketing to in terms of bringing the companies that were using these people on the coast that did not yet completely realize that they should be here, because their employees were here. He indicated there were three stages of growth occurring. 1. Affordable housing and only population serving industries. 2. Industrial jobs. .~ AGENDA ITEM NO..J lb. PAGE '3 OF..J.L.: PAGE FOUR-STUDY SESSION-JUNE 17,2004 ...." 3. Expensive housing and highly skilled people moving into these homes because they could not receive the life style they would like on the coast. Dr. Husing indicated that Lake Elsinore was known as a blue collar area and that was a problem. He noted that would need to be shifted in order to go in the same direction as the new change with the new type oflabor force coming inland. He indicated that this area was a serious economic player; and that the Inland Empire had more income than 21 states. He indicated that the Inland Empire had created in the last 14 years 396,000 jobs. He noted that it was more jobs than San Diego County by a 109,000 and they were second in the running. He also noted that it was higher than Orange County by 141,000 jobs; and Los Angeles County was down 169,000 compared to where it was in 1990. He indicated that within Southern California last year the Inland Empire led with 20,900 new jobs followed by Orange County, Ventura and Los Angeles County, which were in the negative. He indicated that the chart reflected the ,...., amount of jobs added each year back to 1984. He indicated that during the post cold war recession the Inland Empire was never negative. He noted that Southern California lost 500,000 jobs and the Inland Empire did not lose any jobs. He indicated that this year so far the State budget had pulled out an estimated 8,000 from the Inland Region through the affect on City budgets, County budgets, Special District budgets, and School District budgets. He indicated that the Inland Empire was almost the middle size U. S. state, this past year surpassing Oklahoma, Connecticut, and Oregon in this last twelve months. He noted that in the decade from 2000 to 2010 between the two censuses it was anticipated that we would add 826,000 people. Lake Elsinore would feel an enormous amount of this, because there would be developable land. He noted that from 2000 to 2020 the two counties were forecast to add 1.7 million people. He noted there would be only three states that would add more people than these two counties; the three states were California, Texas, and Florida. He noted that most of the people in this forecast were already born and already lived in Southern California. Dr. Husing indicated that the median house price in Lake Elsinore was $316,000 in the first quarter this year. He noted that it was not affordable, but ,...., A~ENOA ITEM NO.~ PAGE~OF~ ,.-... PAGE FIVE-STUDY SESSION-JUNE 17,2004 compared to San Diego at $428,000 it was causing families to move north into Lake Elsinore, saving $112,000. He also noted the saving to move east to Lake Elsinore from Orange County was $238,500; and this would drive growth in the community. Dr. Husing indicated that there was a huge savings for the industrial development to move inland. Dr. Husing noted that the population for Lake Elsinore in 1990 was 18,316 and as of January 1, 2004, Lake Elsinore was up to 35,358. Dr. Husing indicated that the income in Lake Elsinore ranked 29th of the 48 cities in the Inland Empire. He advised that Lake Elsinore was a smaller city, so therefore it would have a smaller income compared to Riverside. He indicated that among cities of the same population size, Lake Elsinore was the second largest behind Norco. He noted that growth did two things (1) caused congestion and (2) opened up opportunity. He indicated that 37% of the ,.-... students in Lake Elsinore were Hispanic and 52% of the students were White. He noted that Lake Elsinore was a young city. He indicated that the median age was 28.7 and the County median age was 33.1. He stated that Lake Elsinore was not a well educated city as of the census. He indicated that the census asked people about their educational level, in 20008.6% had a bachelor's degree or higher and 56.2% completed high school or less and stopped. He noted the next census result would be available in 2012 and should reflect much higher numbers. Dr. Husing indicated that existing home sales in 2003 was 1,113 units compared to the cities in the 1-15 corridor and cities of similar size, Lake Elsinore ranked 4th. He indicated that the new home market was extremely strong and Lake Elsinore ranked 4th. He noted the housing market had exploded, and he indicated the reason for this was that there was a shortage of housing. He indicated that the median income in counties were a factor. He noted the median income in Orange County was $78,000 and at that income level only 14% of their residents could purchase a house in Orange County. He indicated that the median income in San Diego was less and only 15% of the residents in Riverside could purchase a house. ,.-... A(jBENOA ITEM NO. Jib I PAGE 5 OF.JL PAGE SIX-STUDY SESSION-JUNE 17,2004 ~ Dr. Husing indicated that in the employment market starting in 1997 going forward to 2002 there were 7,280 jobs in the City back in 1997, in that period of time 2,702 jobs were added which was a 37% growth rate in the number of jobs in the City. He noted that the Inland Empire was the fastest growing market in the State at 25%. He indicated that the biggest jobs in the City were retail, education, construction, and manufacture. He noted that the jobs that paid the most had an education or skill attached. He noted that Lake Elsinore ranked 5th of total taxable sales. He also noted that Lake Elsinore ranked 16th in sales per capita. Dr. Husing indicated that most of the industrial building was between Corona and Rancho Cucamonga since 1985. He indicated that Chino dairy area had no infrastructure, and Mira Lorna had 1,580 acres, but there were environmental issues and lawsuits. He indicated that the industrial industry would be looking for new homes. He noted that it would move from Corona into Riverside or south to Lake Elsinore. He noted that Corona was starting to ......, change over into the professional office market because they were built out. Dr. Husing indicated that Quality of Life was a crucial variable, and that for the Class of2002 only 27.2% of the seniors completed the course work for entrance into the University of California or the California State University system. He noted that it was below the average for the State. He indicated that the Lake Elsinore high school seniors who took the SATin 2003 ranked 6th in the Riverside County districts. He noted that there were 16 major four year colleges and the Community colleges. Dr. Husing indicated that in his opinion there was an economic strategy for the City of Lake Elsinore centered around the idea of tourism. He noted the combination of activity and shopping, given the outdoor lifestyle of Southern California, and the amount of potential money to be spent, there was an economic development strategy that could be organized around the City. Dr. Husing noted that the crime rate dropped 68% since 1993. He also noted that the property crime rate dropped 69%. He further noted that it had dropped in 2003 to 41.2 %. He indicated that the major cities crime rate went ~ ACiRENDA ITEM NO. J ,h I _ PAGE~OFl ~ PAGE SEVEN-STUDY SESSION-JUNE 17,2004 up within the past 2 years. He indicated that resort tourist places normally had higher rates. Dr. Husing commented that when he first started working for the City four years ago, he stated that development was going to come at the City from both directions. He indicated that it was no longer going to, it had come. Mayor Buckley asked if there was anyone that would like to speak on the item. Public Comments Clayton Blood, Pacific Verticals, Lake Elsinore, inquired about traffic issues. ,-. Jim Stevens, Mission Viejo, commented that he worked in Lake Elsinore. He noted that his family was developing some property in the City. He further noted that they had lived in the City for 15 years and had businesses that employed 25 people. He indicated that the City website was very helpful. He indicated that he was told by City staff that a list of Civil Engineers could not be provided to him. He suggested having a list available to the public. Edith Stafford, 29700 Hursh Lake Elsinore, inquired that the heading reflected 2002 and there were no charts for 2004. Mayor Buckley indicated that there was a 1 to 2 year set back for this information. Mayor Buckley inquired if it was legal or proper for City Hall to be advertising or essentially advertising private business; and questioned the consequences if a company was left off the list. ~ City Manager Watenpaugh indicated there could be a list provided as long as City staff tried to get all civil engineers on the list. He noted that the other option was that the Chamber of Commerce provided those lists. He indicated AQENDA ITEM NO. ~ b . PAGE-=r-OF..lL PAGE EIGHT-STUDY SESSION-JUNE 17,2004 '-' that in the past staffhad tried to provide names for people without a recommendation. Assistant City Manager Best commented that in the past staff had provided a list of people that were active in the community. She noted that a list of individuals that were registered in various business sectors could also be provided. City Manager Watenpaugh commented that the City had started to collect the TIF fee. He noted that Council and staff had been working diligently with Caltrans to resolve the Railroad Canyon Road Interchange. He also noted that staff was currently working with Caltrans to start the infrastructure on the Highway 74 Interchange. Councilman Magee requested Dr. Husing's opinion on the savings in the dirt price vs. fuel price, industrial developers and businesses that would locate to this area and need to balance the relocation vs. how much it would cost them ....." to take their products to the primary market place. Dr. Husing indicated that the City had not had that type of growth until now. He indicated that as long as there was land closer, they would go closer and once the land is built out industrial developers would go where they were forced to go next. He noted they would have no choice but to come to Lake Elsinore. Dr. Husing indicated that when looking at the potential demand for industrial space in Southern California it was almost impossible to believe what the future looked like. Councilman Magee inquired about residential mortgage rates. Dr. Husing indicated that the rates were going to start up immediately. He noted that the economy was back on track, and that there were 1.4 million jobs created since January 2004 and 2.4 million were loss in the first 3 years of the Bush administration. He indicated that inflation would not be extremely strong. He noted that price increases would slow down. Councilman Hickman inquired if there were any free trade or tax zones in the Lake ElsinorelInland Empire area. Assistant City Manager Best explained that there were not, however all of the communities in Southwestern Riverside ..." Lb. AQENDA ITEM NO. PAGE ~ OF.-lL ~ PAGE NINE-STUDY SESSION-JUNE 17,2004 County were looking to partner potential with the Foreign Trade Zone that worked out of March Air Force Base. Councilman Hickman inquired about workers compensation. Dr. Husing indicated that California had a terrible State structured economic environment. He noted that workers compensation remained an issue. He indicated the rates needed to be reduced. Mayor Pro Tern Kelley commented that no one wanted the housing market to become a bubble that would burst. She also commented that the housing market was supply and demand. Dr. Husing confirmed. Dr. Husing suggested that Council bring more upscale housing to Lake Elsinore. ~ Stevie Fields commented that the importance of marketing the Southern California region was geared toward the site selectors that work for those companies seeking better locations and opportunities. Councilman Schiffuer inquired what conditions were needed for property values to decline. Dr. Husing explained in order for the property values to decline there would need to be a repetitive process of the early 1990's. He indicated that the general economy would need to take a huge hit. He further indicated that for California it would take a major sector such as the Movie Industry in Hollywood. He noted that if the supply and demand were the opposite where there were more houses than buyers there would be a decline. Mayor Buckley inquired if it was better to have retail or industrial dollars in a city. Dr Husing explained that if he was balancing a city budget under California State law it would be retail. He further explained that if he was trying to expand the economy it would be industrial. ",.-.- Mayor Buckley inquired ifrough neighborhoods in other county's start to move to the Inland Empire. Dr. Husing indicated that the history states they never do. He indicated that as a Councilmember he would monitor housing in the City. He indicated that he would study the housing and economics of San \.b' AGENDA ITEM NO. - l \ PAGE3-0F~ PAGE TEN-STUDY SESSION-JUNE 17,2004 ....." Bernardino. He noted that San Bernardino had a lot of older houses and the older houses went to rental. He noted that when you have blocks of rental houses it is like a dysfunctional multi-tenant dwelling. He noted that the share of the City's detached single family housing that becomes rental, was a danger signal if it goes up to an estimated 400/0. Mayor Buckley inquired if upscale housing in the $800,000 to $900,000 range could sell in Lake Elsinore. Dr. Husing explained that it would not be built unless a developer felt they could sell for those prices. He indicated that there was a market in Lake Elsinore. ADJOURNMENT THE STUDY SESSION WAS ADJOURNED AT 7:00 P.M. ~ THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE DARYL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Respectfully submitted, Frederick Ray, Deputy City Clerk ....." AGlENDA ITEM NO..J I ~ I PAGElQ.OF~ ~ PAGE ELEVEN-STUDY SESSION-JUNE 17,2004 ATTEST: VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE ,,-..., ,,-..., AlilEND... ITEI NO. J .10 . PAGE \ OF..-LL MINUTES "..... JOINT CITY COUNCILIREDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JUNE 22, 2004 ************************************************************* CALL TO ORDER Mayor Buckley called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER, BUCKLEY ~ ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Watenpaugh, Assistant City Manager Best, Assistant City Attorney McClendon, Administrative Services Director Pressey, Community Development Director Brady, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Public Works Manager Payne, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Engineering Manager Seumalo, Planning Manager Villa, City Treasurer Weber and Deputy City Clerk Ray. DISCUSSION ITEMS Assistant City Attorney McClendon indicated that there was one item for Closed Session discussion, as listed below: a. Conference with Legal Counsel-existing litigation Elsinore Christian Center v. City of Lake Elsinore, Redevelopment Agency of the City of Lake Elsinore. "..... AGENDA ITEM NO. \. C . PACE~OF I PAGE TWO - STUDY SESSION MINUTES - JUNE 22,2004 ....." Presentations/Ceremonials No comments. PUBLIC COMMENTS No comments. Consent Calendar 1. Minutes. a. Mayor Buckley requested a revision to page 77 of 78 bullet No.6, third sentence to read - He indicated that he was glad no one showed up to discuss the matter considering it was not on the agenda and misinformation had been released to the community. ....." 2. Fiscal Year 2003-04 Year End Budget Adjustments. Councilman Hickman requested clarification that the Community Development Department was $433,000 over budget. Administrative Services Director Pressey confirmed. 3. Swick Matich Restroom/Concession Building - Rejection of Bids. Public Works Manager Payne indicated that staff would be sending the item through another bid process to try and get the price within budget. Mayor Buckley questioned the dollar amount per square foot to build a restroom facility. Mr. Payne indicated that the market for these projects was high at this time because of the availability of work for construction. Councilman Magee questioned if there was a deadline to use the funds. Mr. Payne indicated that from his understanding CDBG funds rolled over each year. City Manager Watenpaugh explained that the City would need to be able to prove to the County that the City had taken the project to bid twice and that the City was not trying to hold the funds. ....." AGHWA ITEM NO. \ . c.... PAC~ J . Of~ 9- ~ ~ PAGE THREE - STUDY SESSION MINUTES - JUNE 22, 2004 4. 2003/04 Vehicle Replacement Program-Utility Bed Sign Truck for Public Works Sign Maintenance. Councilman Hickman inquired if the vehicle would be sold. Public Works Manager Payne noted that the vehicle would be sold at an auction. 5. Weed Abatement Dump Truck Lease. Councilman Magee indicated that he had been in contact with AQMD and there would be a meeting with the City Manager and a supervisor of an AQMD Inspector regarding his aggressive and demeaning behavior. 6. Resolution No. 2004-41 - Setting Fiscal Year 2004-05 Apprpriations Limit. No comments. ~ 7. Public Safety Advisory Commission Recommendation. City Manager Watenpaugh gave an overview of the item. 8. Spring Street Curb, Gutter and Sidewalk Project. City Manager Watenpaugh gave an overview of the item. He indicated that this could not be a maintenance item, so it would be a capital project using CDBG funds. He deferred to Public Works Manager Payne. Mr. Payne noted that the estimated price for the project was $85,000. 9. Paving of Wilson Way - $90,000. Mayor Buckley indicated that there was a request to speak on the item. ;'""'. Tim Fleming, 17370 Lakeshore, Lake Elsinore commented that the support for these needed improvements came from a public safety liability standpoint during the rainy season, and a health issue from clouds of dust during the dry season. He also voiced his support of approval for item nos. 10 and 11. AGENDA ITEM NO._' ,( . PAGE 3 OF Cf PAGE FOUR - STUDY SESSION MINUTES - JUNE 22,2004 ~ Councilman Schiffuer inquired if any of the adjacent property owners ever contributed in the past for those streets to be paved. Mr. Payne indicated that he had no knowledge of how the original pavement was put in. Mr. Payne indicated that new pavement would be installed on Adams Avenue, Wilson Way, and the alley way between Frederick and Wilson Way; and the overlay would be on the Sumner, Frederick, and Heald section. 10. Lakeshore Drive Drainage Improvement - $50,000. Public Works Manager Payne explained that this would be tied into the work with Wilson Way. He further explained that it was to correct some drainage issues that during heavy rains caused traffic problems. He noted that this would be a temporary fix. II. Dust Control Program for Dirt Streets - Increase funding from $60,000 to $150,000. Public Works Manager Payne indicated that the City was spending $60,000 for the grading of the dirt streets, which did not include any form of dust control. There was a total of 21.6 miles of dirt streets. He further indicated that staff was proposing a program that would apply dust control to all 21.6 miles of the dirt streets, however 5 miles of those streets each year would receive extensive grading and shaping of the road and a thorough depth of magnesium chloride dust control through the depth of the soil. The remainder of the streets would receive a surface grade and a treatment of magnesium chloride on the surface. '-'" PUBLIC HEARING 21. 2004-05 City-Wide LLMD - Resolution No. 2004-42. No comments. 22. Tentative Tract Map 31779 and Tentative Parcel Map No. 31967 - Abbacy Holding Corp. ~. AGEN~:~~EM aook PAGE FIVE - STUDY SESSION MINUTES -JUNE 22, 2004 ~ Mayor Pro Tern Kelley indicated that there were a lot of changes and deletions made by the Planning Commission. Planning Commissioner Uhlry explained that the Planning Commission was given those conditions the night of the Planning Commission Meeting. He noted that a lot of the conditions did not fit the project, therefore the Commission either deleted or changed the conditions. City Manager Watenpaugh explained that it was part of a settlement workout. Mr. Watenpaugh indicated that of the properties that were being addressed two of the lots were a fire station site that did not meet the requirements and the other 3 acre parcel was going to be a neighborhood park. r- Councilman Magee questioned the CFD and bond issue he recalled that there were two parcels that were exempt; and asked if these were those parcels. Mr. Watenpaugh confirmed that these were the exempt parcels. Councilman Magee inquired if Abbacy Holding was current on their payment under the old CFD's or if they had any obligation at all. Mr. Watenpaugh indicated that Abbacy Holding had no obligation regarding these parcels. ,-.... Councilman Magee indicated that under the Findings of the project there was nothing regarding the deletion of a park. He further indicated that on page 8 of 26 under Discussion it clearly indicated that the old tract maps listed a future park site. He noted that when he walked that neighborhood during the campaign no one said they did not want a park. He indicated that this concerned him, because it seemed to be the same thing staff did with the Serenity II project. He noted that there was nothing in the Findings to justify not having a park. He requested a response from staff. City Manager Watenpaugh explained that when this workout was done there were 26 homes in the tract when it went bankrupt. He indicated that it had been through different developers as part of the workout at that time, which was before the build out took place; and the settlement was that those parcels would go to Abbacy Holding along with the commercial parcels that allowed this tract to move forward and build. He further indicated that it was brought forward by the [mance/workout team and approved by the Council so it was not a staff decision. AGENDA ITEM NO. \. C ' PAGE 5" OF~ PAGE SIX - STUDY SESSION MINUTES - JUNE 22, 2004 ~ BUSINESS ITEMS 31. Master Plan of Drainage - Annual Increase of Fees - Resolution No. 2004- 43. No comments. 32. Adopted 2004-05 and 2005-06 Budget Adjustments. No comments. 33. Annual Adoption of Investment Policy. Administrative Services Director Pressey gave an overview of the item. He indicated that in general it was the same Investment Policy that was adopted last year. He noted that the changes were highlighted. ~ City Treasurer Weber inquired who would select the audit team and who the audit team would work for. Mr. Pressey indicated that the intent would be that the audit team would review the existing portfolio, confirm the balances, compare each investment to the investment policy and determine compliance. He also indicated that the audit team reported to Council. Mayor Buckley questioned if the policy was more restrictive than the trust agreement. Mr. Pressey confirmed that the policy was more restrictive than the trust agreement. Mayor Buckley suggested striking section 16 on page 13 regarding derivative investments. Mr. Pressey indicated he would change the language to read - Investment in any type of derivative was prohibited. 34. Purchase Authorization - Diamond Stadium Furniture. City Manager Watenpaugh explained that it was on the agenda because of a request by Mayor Buckley. ~ AGENDA ITEM NO. \~ PACE~OF ,..... P AGE SEVEN - STUDY SESSION MINUTES - JUNE 22, 2004 Mayor Pro Tern Kelley indicated that at the previous Council Meeting regarding the item, she was under the impression that it was going to be decided later because of the lease. Councilman Magee questioned spending $43,000 for the Stadium being that Council recently voted to sell the Stadium. He indicated if the money was spent today the furniture would not arrive until after baseball season. Councilman Schiffner indicated that it was only a lease agreement and the Stadium still belonged to the City. Councilman Magee suggested waiting until Impact Capital made a request for new furniture. 35. Applications for Planning Commission. ,..... Mayor Buckley noted that the staff report did not indicate who would be replacing Harvey Ryan on the RDA Committee. Mayor Pro Tern Kelley indicated that Mr. Ryan had not resigned from the RDA Committee. City Manager Watenpaugh commented that Mr. Ryan had not notified staff that he wished to resign from the committee. Mayor Buckley questioned the nomination of Tylisha Larimer. Mayor Pro Tern Kelley commented that she had a great personality, she was a new resident that wanted to get involved with the community and she had a great interview. Councilman Hickman inquired on the time Mrs. Larimer had lived in the City. Mayor Pro Tern Kelley commented she has been a resident since Apri12004. Mayor Pro Tern Kelley further commented that there was nothing that stated that a new resident could not serve his or her community. Councilman Magee commented that the applicant was bright, energetic, and brought something positive to the table. He commented that she was a breathe of fresh air. REDEVELOPMENT AGENCY /'" ACENDAITEMND. ~ PACE 7 ~ PAGE EIGHT - STUDY SESSION MINUTES - JUNE 22, 2004 CONSENT CALENDAR 1. Minutes. No comments. 2. Tentative Tract Map 31779 and Tentative Parcel Map No. 31967. No comments. PUBLIC HEARINGS None. BUSINESS ITEMS None. ADJOURNMENT THE JOINT CITY COUNCILIREDEVELOPMENT AGENCY STUDY SESSION WAS ADJOURNED AT 5:15 P.M. THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE DARYL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY ....." ......." ......." AGENDA ITEM NO.....~~. PAGE ~ ~~ ~ "..- ~ PAGE NINE - STUDY SESSION MINUTES - JUNE 22, 2004 Respectfully submitted, Frederick Ray, Deputy City Clerk ATTEST: VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE ACENDA ITEM NO. PACE ~ ~ OF ,......... MINUTES SPECIAL CITY COUNCIL MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JUNE 29, 2004 ************************************************************* CALL TO ORDER The Special City Council Meeting was called to order by Mayor Buckley at 5 :04 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER, BUCKLEY r- ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Watenpaugh, Assistant City Manager Best, Assistant City Attorney McClendon, Administrative Services Director Pressey, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Police Chief Fetherolf, Engineering Manager Seumalo, Finance Manager Magee, Information/Communications Manager Dennis, Parks & Open Space Manager Fazzio, Planning Manager Villa, Recreation & Tourism Manager Fazzio, City Treasurer Weber, City Clerk/Human Resources Director Kasad. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Engineering Manager Seumalo. BUSINESS ITEM A. Staff Benefits and Reimbursements. r- Mayor Buckley indicated that the ground rules for this meeting would avoid personal attacks. He stressed that this discussion was about improving AGENDA ITEM NO. \ "ct. PACE-L-oF J<J Page Two - Special City Council Meeting - June 29, 2004 systems, not addressing individuals. He further stressed that he would not hesitate to turn off the microphone; and commented that this was not a witch hunt, but necessary for Council oversight on policy issues. Robert Wexler, Silver, Hade & Silver, indicated that he was hired by the management and executive employees of the City. He commented that it was a sad statement when professional employees have had to hire an attorney to defend themselves. He suggested that there had been enough with the allegations, innuendo and claims of misconduct. He indicated that if there was proof of misconduct by management employees, the Mayor should bring them forward and offered the opportunity to respond. He noted that nothing was presented and addressed the Council regarding the decision whether to strip benefits from management employees who don't deserve that treatment. He indicated that when the employees came to the City, it was because they were promised benefits, but it had gone to their detriment, as after arriving they were backdoored and the Council was proposing to take those benefits away. He urged the Council to rethink this action; and indicated if they were stripped of car allowances, the Council must not expect them to travel for work. He indicated that the staff had no obligation to use their own vehicles for City business. He suggested that if the employees were stripped of their education benefits, staff skills and knowledge would become stale and force the deterioration of their performance. He noted a letter drafted by management and mid- management, presented the letter to Council and noted the availability of copies for those present in the audience. He suggested that it would be a mistake the take the positive attitude it was written with as a weakness. He stressed that the staff would push back. Kevin Pape, 914 Dolly, indicated that he was always glad to see government agencies trying to reduce expenses and help the taxpayers, but inquired if the approach was short-sighted for the community. He stressed that it was important to hire and keep good employees and questioned the ability to do that if the City did not compete in the marketplace. He indicated that doing a study and making sure the benefits are in line with other communities ...., ....." ....., AvENDA ITEM NO.--1. J.. ' PACE ;:J 'OF /<3 ~ Page Three - Special City Council Meeting - June 29, 2004 "....... makes sense, but taking action prior to that would not make sense. He noted that a study was approved by the Council last year and some of the salaries were low, so new salaries were adopted after the study was done. He stressed that such action should be taken after all the facts are known, not before. He questioned if there was a specific allegation that someone was doing something wrong. He suggested that there were two good reasons to slash compensation, either if the City does not have any money to keep up services or if they are greater than other cities. He commented that it was a touch decision, but it was sometimes necessary. He questioned the fireworks in the upcoming weekend and suggested that the City was not hurting too badly. He stressed the need to compete for good people. He addressed the continuing education reimbursement and stressed the importance of staff staying current on skills to the benefit of the community. He further stressed that the Council could not expect employees to drive around without reimbursement; but concurred that staff per diem and car allowances might need to be dealt with after the facts were known. He stressed that the Council should get the facts first. Bill Titto, 32296 Machado Street, indicated that he would like to know the total packages of perks, as the public was only hearing pieces. He noted the Hayhurst view regarding Lake Elsinore and indicated that they did not have the total benefit package payout. He stressed that the dollars involved were not known. He questioned the total of benefits for all salaried people and who was receiving what benefits. Mayor Buckley requested clarification that the cost for every $100,000 of total salary was about 53 or 54 percent over the $100,000. Administrative Services Director Pressey indicated that it varied by employee, but it was between 46% and 55%. Mr. Titto questioned if the Council considered that high, low or o.k. "....... Edith Stafford, 29700 Hursh, indicated that she fully supported this investigation of benefits, as the public could not fathom who would dare to distribute public funds without proper authorization. She further indicated that they could not fathom who would dare to take public funds on an ongoing basis without proper authorization. She commented that the AGENDA lTEM NO. PACE 3 \.~. OF /1 Page Four - Special City Council Meeting - June 29,2004 ......, precedence was that staff would take what they wanted, whenever they wanted it. She reiterated that she fully supported the investigation on benefits. She suggested that this was one reason the Treasurers of years ago were disallowed from scrutinizing the books; and commented that if they had been allowed to do so, this discussion might not be necessary. She commented that the Treasurer fought to do his rightful duties, and suggested that the public interest was not a consideration. She suggested that the majority of this Council should do the right thing in the public interest. She stressed that the Council should not be intimidated by attorneys. Carol Gordon, representing LIUNA Local 777, indicated that the Union had given staff the opportunity to express opinions regarding the comments by the Mayor. She indicated that the discussion resulted in a 98% vote of "no confidence" against his leadership. She commented that this was an attempt to remove benefits, reduce salaries, hold on CPI raises; and noted that related comments and actions were keeping personnel issues in the newspapers and impacting the ability of employees to do their jobs. She noted that the Union had no true power to effect change, but they were sending a strong message of need for support of current employees with the phenomenal vote. She expressed hopes for different results in the next discussion. ....." Lawrence Bobo, Building Inspector, complimented the Council on the vision and burden they have to ensure the progress of the City. He noted that the employees share the vision and burden of the Council and take it upon themselves to be sure they provide the best environment for the citizens. He questioned why the Council would freeze the benefits, when the MOU was ratified by the Council, and the economy is in the black, with new businesses coming to the City such as Costco, Home Depot and Lowe's. He noted that these businesses would compliment the high standard for the community and stressed that the City has faithful, loyal employees who take pride in the City they work in. He stressed the interest of the employees in doing as much as is possible to help each developer and citizen in the community. He indicated that when he came to the City over ....." ACENDA ITEM NO. l, 1 . , PACE tf OF i& ,....... Page Five - Special City Council Minutes - June 29, 2004 two years ago, he chose Lake Elsinore because of the atmosphere and attitude of the people, noting that the attitude of the employees was a family oriented city. He noted that he had a choice to go to another City within ten minutes of home, but chose to drive an hour. He stressed that he made the choice for the atmosphere and "family" within City Hall, who work with everyone for the best public relations possible. He further stressed that the staff creates a better atmosphere and environment. He requested that the Council reconsider this issue and show confidence in what the employees are doing for the homeowners, citizens and everyone associated. ~ Ace Vallejos, 15231 Cobre Street, noted that he had worked in the private sector most of his life through all types of "sizing". He indicated that the job descriptions change and the Council was doing the right thing by reviewing what was being paid. He encouraged Council to keep up the good work. George Alongi indicated that he thought the community had gone through enough embarrassments; and suggested if it was him he would commit a select committee with the Attorney, Union and member of the Council to review the matter before bringing it back. He suggested that this was squeezing the staff that works had and makes the community what it is. He noted that the elected officials only set the programs, and if something is found to be illegal they needed to take the necessary action. He suggested not washing their clothes in public, and stressed that this was not about regular benefits for the employees, but something completely different. He suggested investigating before embarrassing themselves. ,....... Kathy Delgado, Labor Representative with LIUNA, UPEC 777, indicated that she was present to advocate on behalf of the employees in the general unit. She indicated that she realized that this item was promoted as an item aimed at the management only, however the Council could not take the negotiated COLA and hold it hostage, while trying to make peace with the management. She stressed that many of the benefits being studied also affected their members, such as education, per diem and mileage, when they -dti'~ ACENDA ITEM NO. l .... PACE_ S' Of I - Page Six - Special City Council Meeting - June 29, 2004 are representing the City on business. She indicated that their position was that they had a negotiated agreement, which the Council had the opportunity to question prior to signing the contract; and to bring it up now without a request to sit down and discuss it was objectionable. She suggested that this spumed their strongest action possible, as they believed that what they had negotiated was fair. She further suggested that when consideration is given to taking away benefits, even if that was not the current intent, there was no telling where it would go next. She reminded the Council that there was a Union, and the Union would stand behind the employees and take whatever action was necessary if there were attempts to delay the implementation of their COLA, which was due to be effective July 1 st , or take away benefits. She indicated that they would seek unfair labor practice charges, and suggested doing the right thing and leaving the agreement alone. Ron Hewison, 35 Villa VaItelena, noted his prepared notes and indicated that he did not know enough to comment. He commented that in the past he had merged companies and looked at benefit analyses, and it was always a problem and rarely formalized. He stressed that getting into benefits was generally a problem, and usually resulted in more issues than anticipated. He indicated that it was always appropriate to go back to the original employment file and make sure the original letter was recognized and honored; and if a buyout was required it was done. He stressed the importance of looking at the programs with a humane and honest view. He noted over the past ten years he had worked in recruitment, and indicated that few employees leave a job without a written offer. He suggested looking at the original offer to individuals and if there is no problem it will go away. He indicated that he was shocked with this discussion, but he didn't see it as a big deal before today. He further indicated that he was shocked to see an attorney attacking at the outset. He suggested that he and other residents came with an open view, but 98% of the employees voted no confidence. '-' ....., Mayor Buckley commented to Mr. Pape, that the parity study specifically ""'" AGENDA ITEM NO. \ \ cl. PACE ~ OF 11 r--- Page Seven - Special City Council Minutes - June 29, 2004 did not compare benefits. He noted that the Health & Wellness Benefit had bothered him on several levels for some time, as it was given to only part of the employees, allowed for accruals, etc. He indicated that the Council directed that a report be brought back, but that did not occur. He noted that Civil Service positions vested benefits; and suggested that it seemed to make sense to look at the other benefits offered to management staff, such as the car allowance. He commented that his agenda report may have been too broad, and should have included a sentence that it had nothing to do with the Union agreement. He further commented that it had nothing to do with their COLA either. He indicated that once in place they would receive anything due. He apologized for not exempting the LIUNA MOU in his materials. He clarified that his report was for discussion and recommendations. He read the full recommendation and noted that he drew it too broadly to allow for Council interaction. r--- r--- City Manager Watenpaugh commented that he read the document provided to Council and noted that some of the benefits included also applied to the Council and Planning Commission. He indicated that staff had provided some historical material related to each item, as well as some examples. He advised that staff was unable to support a number of the benefits for staff and at least one elected official, being the City Treasurer, with written documentation. He noted that the annual budgets were discussed and approved, which have included those benefits since 1988, when the benefits were allocated. He further noted that the Health & Wellness was implemented in 1985 and amended in 1988; and a memo came out after that. He noted that the prior management bargaining unit was disbanded in 1988, and suggested that they probably negotiated something in exchange, possibly Health & Wellness. He pointed out that staff could not find any documentation on when the City Treasurer received benefits, and noted that also needed to be cleaned up. He indicated that it would appear that based on the request written policies needed to be developed. He advised that there were some written policies, but there were also some unwritten policies, supported annually via the budget. He suggested that staff and Council work together to satisfy this request, noting that it was different ACEN;:M_t:lj\~= Page Eight - Special City Council Meeting - June 29, 2004 from any prior Council. He advised that as the City Manager, he was not recommending doing away with any of the benefits. He noted that a number of people had been hired based on job recruitments, and he was not aware of any offer letters being sent out. He stressed that there were job flyers listing the benefits for each position. He explained that applications were submitted and reviewed, and the applicants were interviewed, with one person being offered the job based on that process. He further explained that an action form was filled out listing the job, benefits, range and the steps. He indicated that the only flexibility in that regard was where in the salary range, a person was hired. He advised that in regard to Health & Wellness, there was no written documentation, but a number of managers were hired with that benefit. He suggested that there were three options, being adopt a resolution as the program exists, develop a more specific list of eligible items or adopt a resolution for the existing employees, with modifications for new employees. He advised in regard to travel per diem, it was reviewed in 2001, and based on an audit by the IRS, it was changed to IRS rates, with the employees eligible for either reimbursement of receipts or the set daily amount with no receipts required. He clarified with regard to mileage reimbursement, staff checks Mapquest on the Internet to determine the mileage and the person receives a mileage check for that number of miles. He stressed that there would be no gas reimbursement in that case. He stressed that the flat rate was the easiest method. He noted that he had a car and a contract and was not part of the management group or the Union group. He noted that he could take his car to a meeting out of the area, but ifhe was adding vacation, he could not take the City car, but he could get mileage reimbursement like anyone else. He stressed that this had been done numerous times by himself and other people. He suggested with regard to per diem that staff prepare additional information and spell out each item more specifically, as it pertains to everyone. He indicated that the lodging issues could be tightened up, but everyone would need to follow the policy. He noted that for personal use, he is allowed to use his car, per his contract, and explained that the intent of his, the Assistant City Manager's and Public Works vehicles were all equipped with police and fire radios, and noted that they had been used by numerous staff. He stressed that they AGENDA ITEM NO. PAGE ~ ""-'" ""'" ......, \~. OF <J ,-... Page Nine - Special City Council Meeting - June 29, 2004 ,-... could be used for personal use to respond to emergencies. He indicated that the Council could change the allowance, but that was how it was originally approved. He stressed that there was no written documentation, but the Council had authorized the benefits. He noted that continuing education and training were allowed for staff, Planning Commission and City Council. He explained that with regard to continuing education, there was a program where staff could take classes related to their job performance and could be reimbursed. He clarified that if an employee left within one year of the education, they would have to reimburse the City; and noted a recent case in which this occurred. He indicated that with regard to other City expenses and reimbursements, there was a policy and each department had a card used by staff, and the City Council had credit cards as well. He advised that staff had tried to present a complete breakdown of the materials, and he would agree that if the Council wished to review the implication that there was wrongdoing, it would be appropriate. He suggested that if that was the intent, an outside auditor would be appropriate; but it was a Council decision. He indicated that he would apologize if some requested information was not provided, but Finance staff and temporaries had worked for three days to provide this documentation. ,....... Councilman Schiffner indicated that he was not sure when this information was delivered, but he first saw it an hour earlier. He indicated that he was not sure what the documentation was for, but he understood the effort and cost factors. He questioned the cost of preparing this information. City Manager Watenpaugh indicated that it was in excess of $2,000. Administrative Services Director Pressey indicated that the final cost was about $3,000 for the material specifically requested. Councilman Schiffner indicated that the information was not important, but it was interesting. He noted that it was the background material for the investigation that had been discussed; and suggested that it was not the intent of the Council to look at it tonight and investigate the problems alluded to. He commented that this issue came to him as a blindsiding at the last meeting, and he assumed that there were only two people involved in the discussions to bring it forward ACEWDA ITEM NO. \.!. . PAGE~ g ~ Page Ten - Special City Council Meeting - June 29, 2004 under the Brown Act. Mayor Buckley indicated that there was only one person involved. Councilman Schiffner expressed the assumption that everyone was honest, and indicated that he had no objections to doing any kind of a surveyor research on these items, but he was not in favor of anyone on the Board being involved in the review. He noted that he was in support of staff, so he might be considered very prejudiced; but the same thing would happen on the other side of the discussion since those Members have been anti-staff since coming on board. He indicated that he would support the review with the expenditure to hire a legitimate group to investigate and look into the issues. He indicated that members of the Board or their appointees would be quite prejudiced. He indicated that the City was in its best financial condition in the City's history; and stressed that it was able to pay the bills and hire more police officers, and still have money left over. He stressed that there were adequate reserves, but noted that there was some disagreement on how that occurred. He stressed that the City was in outstanding condition and it was not accomplished by the Council. He further stressed that Council sets policy of what they would like the City to do and staff is hired to accomplish that work. He indicated that the large box businesses would make the City a lot of money, with Costco and others generating as much as $2 or $3 million a year in sales tax revenue. He commented that none of the Council negotiated those items, as there are staff people who constantly work to bring in businesses. He indicated that the success of the City today, would show others that this is a good place to go and would bring other similar business. He noted the improvements to the Lake that were planned, and suggested that they would also draw more people to the community. He indicated that he was extremely excited about the future of Lake Elsinore, and suggested that the staff who were being maligned were responsible for the progress. He expressed understanding of why the employees were upset. Councilman Hickman indicated that there had been a lot of propaganda, but he was here to work for the employees. He advised that he would protect the Union employees, but he thought management had been taking advantage of the City. He criticized the past City Councils for not putting .....", ......" ......" AGENDA ITEM NO. \ , ~ -. PACE /O~ ~ Page Eleven - Special City Council Meeting - June 29, 2004 the information in writing. He noted that he requested original job offers for the department heads, which was a common private enterprise practice; but was informed that the City did not provide them. He stressed that it was a typical business practice and concurred that he did not care to air laundry publicly. He suggested a sub-committee, noting that there were too many things that were not written down. He further suggested that if everyone knew the rules, then business could proceed. He indicated that Costco and the other big boxes were coming because of corporate decisions, and commented that many communities did not give them anything. He commented that he was here to protect the city fiscally and stressed his fiduciary responsibility to the citizens. He suggested the matter should go to the subcommittee and iron it out. ~ Mayor Pro Tern Kelley commented on the manner in which this meeting was called to session, blindsiding the Council. She indicated that it was not at all professional and a slap to the staff, sending the employees scrambling for information. She commented that she was confused by the memo from the Mayor that listed the discussion items and was extremely broad. She noted that some items were under an MOU with the Employees Associations. She requested clarification of which items were being discussed and which were not. Mayor Buckley clarified that nothing would change the MOU with the Union. Mayor Pro Tern Kelley questioned if staff continuing education was out of the picture. Mayor Buckley questioned if people not in the Union received it. Mayor Pro Tern Kelley questioned if the Cost of Living increase was off the table. Mayor Buckley indicated that it was never on the table. Mayor Pro Tern Kelley questioned the mileage reimbursement. Mayor Buckley indicated with regard to mileage reimbursement, it was a question of reimbursement for people with car allowances. He questioned the circumstances under which they would receive it. Mayor Pro Tern Kelley questioned which of the items were on the MOU. Kathy Delgado indicated that her recollection of the MOU was that there were negotiated benefits for continuing education, mileage reimbursement and staff per diems. Mayor Pro Tern Kelley then addressed the budgeted items and noted that the budget was just approved a couple of ~ AGENDA ITEM NO. \ ,~. PAOE IJ - oF~..-Er-= Page Twelve - Special City Council Meeting - June 29, 2004 weeks ago; and questioned if everything was listed in the budget by line item. City Manager Watenpaugh indicated that it was included in all departmental budgets. Mayor Pro Tern Kelley requested clarification that when the budget was discussed at three study sessions and a Council meeting, the Council had a full opportunity to review it and by passing the budget they had accepted those expenses as listed. Staff confirmed. She addressed management vs. Union employees and noted that managers were not Union employees and had stayed out of a Union because for years they had worked jointly to include managers and mid-managers in the benefits, and that was why they were not unionized. She suggested that this action would force managers to move toward unionization, which would take away a lot of flexibility on the managers when it came to negotiations. She noted that all of the discussions during her tenure on the Council had been based on that understanding. She commented that the City employees were the backbone of the City, carrying out policy, as set by the Council. She stressed that they needed to be skilled, professional and up-to-date with current knowledge to provide the best possible service to the residents. She further stressed the importance of being competitive, as current employees were often getting offers from other cities. She indicated that the Council could start stripping benefits to be tighter fiscally, but that would be penny wise and pound foolish. She indicated that the Health & Wellness benefit was the spark for the current turmoil, but it had been in force for sixteen years, since it was changed in a memo by the then Assistant City Manager. She indicated that this Council would not handle it the same way, but the managers were not responsible for that situation. She commented that the employees had a vested right to portions of those dollars set aside for the past sixteen years. A~sistant City Attorney McClendon clarified the accrued benefit from the past years was vested, but explained that going forward was a different matter. Mayor Pro Tern Kelley commented that the Health & Wellness benefit was a moot item for current employees, and suggested that it could only be changed through attrition. She commented that she found this discussion very sad, and agreed that along with the way the meeting was initiated, the confrontational approach was unfortunate. She stressed the value of the services provided by staff ...."" ~ ~ AGENDA ITEM NO. l (~( PAGE I:A OF-13 ,-. Page Thirteen - Special City Council Meeting - June 29, 2004 and suggested that to call for an investigation and infer wrongdoing was not appropriate. She reiterated that the council had approved budgets which included the items now being questioned. She stressed that the benefits provided sixteen years ago were not the responsibility of the Council's she sat on, or anyone in the room; so stripping those away "just because" was not appropriate. She suggested that if a sub-committee wanted to look at Health & Wellness it was fine, as long as it was not comprised of members of the Council. She commented that this was a sad day for the City. ,-. Councilman Magee noted that when he first took his seat at the Council he was told that "we follow policy"; and stressed that these were policy issues. He indicated that the policies began to unravel including the City Council policies that were incomplete with typographical errors. He noted that he had handled that with staff, and the City Clerk was working on it. He indicated that there was another egregious failing, and noted that he was told by the City Manager that there was a policy on how we handled CFD's, and indicated that the City Manager had misinterpreted that policy. He commented that he requested the Health & Wellness come to the last agenda and it did not, and he was disappointed that it did not. He noted that the resolution stated that any changes would come to the City Council; and for this meeting he had requested three months of City issued credit card billings, which he did not receive. He commented that as a Councilmember, he was offended by an attorney standing up and lecturing him, noting that many City staff members worked with him as a staff member in the 1980's. He further noted that he had worked with staff as a homeowner, and now as a Councilmember. He indicated that most could say that he treated them the same in whatever capacity he was working; so to have an attorney lecture them and threaten a lawsuit was offensive to him. He commented that another issue was that people did not hesitate to contact him via a number of means, and noted that several staff members live in the City. He noted that several had come to him with concerns and spoke to him openly on a number of issues, and stressed that he had never violated those confidences but staff sent an attorney to lecture him tonight. He suggested that the term "investigation" was a bit strong, but if the intent was to review, analyze and /"" AGENDA nfM ;110. I .0\- PACE_~11.of ~--]~ ~ E1Q_ _ ,.,. Page Fourteen - Special City Council Meeting - June 29, 2004 ~ draft policy to remove inconsistencies, everyone would be better served. He noted the letter distributed by management which mentioned a cooperative approach by the Council to resolve employment issues equitably so staff could focus on the business of the City. He indicated that he would support that, as they represent the corporate memory of the City. He concurred that institutional knowledge was invaluable. He noted that he respects City staff and had not done anything that could be taken differently. He commented that any problems with staff were taken behind closed doors with the City Manager, but he had asked for two things that were not provided, so he still had a problem. He suggested if there was any evidence of impropriety, additional action should be taken. He further suggested reviewing, analyzing and allowing 30 to 60 days turnaround for the information, without the immediate suspension of benefits. He indicated that suspension would potentially punish people arbitrarily. He stressed that staff told him to follow policy and suggested drafting a policy. ~ City Manager Watenpaugh referred to Section 5, Item 2 of the material provided and indicated that the credit cards were broken out. Councilman Magee indicated that he requested three months of billing statements, which did not generate lengthy staff involvement. City Manager Watenpaugh indicated that was his mistake in what he was told, and commented that he could provide it. Mayor Buckley indicated that if the Council felt blindsided, he apologized but indicated that if they weren't blindsided they were probably violating the Brown Act. He commented that he never voted for the budget. He suggested that determining proper benefits would be worth the effort, because if the benefits matastisize or are explained with the words "probably" or "apparently", are not good enough for the expenditure of tax dollars. He concurred with Councilman Magee that the word "investigate" may have been wrong. He addressed the issue of hiring an independent auditor and questioned who would pick the auditor. He stressed that there were no written policies about a variety of City functions, and commented that when there are written policies and they are constantly reviewed ~ ACENDA ITEM NO. PACE /1 \ .~. OF I~ . /'"" Page Fifteen - Special City Council Meeting - June 29, 2004 /'"" problems like this don't arise. He commented that Health & Wellness was never publicly voted on by the Council. He suggested other changes such as policy stating that mileage reimbursement would be no higher than airfare. He indicated that he had no problem with someone going on a business trip and taking their family and figuring out what is appropriate to bill to the City. He commented that someone might drive instead of flying to take the family, but the City should not get stuck with the bill for the difference. He stressed the need for written policy and review of internal procedures for when someone goes to a conference. He noted that he had received the information an hour and twenty minutes ago, but noted that the City was paying for employees who live San Diego to stay in hotels in San Diego. He also noted that mileage was being paid from their homes and not City Hall. He commented that the Health & Wellness was presented without receipts, but highlighted a receipt for a facial and questioned if the City should pay for a facial. He suggested that the City should not be paying for a facial. He stressed that was not an appropriate expense. He indicated that with proper written policies, and demands for receipts, this would not have been an issue. He stressed that the MOD was protected and noted that after he called the meeting, he should have called them on it and apologized for this oversight. He questioned what to do next, and suggested starting to write policies to cover these issues and make sure everything is on the up and up. He indicated that he was not under any circumstances accusing employees of doing anything illegal. He noted that he had not had a chance to read the letter the lawyer wrote, but without question there was reason enough for an independent audit. He indicated that if the Council did not want Councilmembers on the committee, it would be fine to hire an auditor. He stressed that the Council's first duty was to the people whose money is spent, not to the people who the money is spent on. He indicated that part of that first duty was to spend the money properly on good employees and support good employees, ensuring that they are not tarnished by less than good employees. He stressed the need for written policies to ensure this is not an issue again. He questioned an appropriate motion on this item. /'"" Councilman Schiffner indicated that he would like to formulate a motion, A(.}t.=,!'~i..jA,iLI'j I~V. \ - el. fAGI=- I~; OF-l~: Page Sixteen - Special City Council Meeting - June 29, 2004 ....., with the assistance of the other Councilmembers, to ask for proposals from several auditors with their proposed work and approximate cost for consideration by Council to allow them to do the review of policies and come back with recommendations. He suggested the inclusion of reviewing anything that anyone believes needs clarifying. City Manager Watenpaugh suggested that staff could draft guidelines for Council review, and noted that a Council committee was rewriting policies. Mayor Buckley noted that the motion would be for an RFP on the auditor. Councilman Schiffner suggested that everyone could help draft the motion, based on his general intent. Mayor Pro Tern Kelley requested clarification if this was for an audit of receipts or to develop a policy. Councilman Schiffner indicated that his intent was to address the information provided. Mayor Buckley questioned the suspension of payments. Councilman Schiffner indicated it would be wrong to do so. Mayor Pro Tern Kelley inquired if, based on the results of the audit, if policies would be written. Councilman Schiffner indicated that he would like to see if someone with proper review capabilities could come back and show the Council where things needed adjusting. He suggested that the issues could then be approached with policies. He indicated that he had no objection to developing policies for everything. ""'" MOVED BY MAGEE, SECONDED BY SCHIFFNER TO PREPARE A REQUEST FOR PROPOSALS FOR AN INDEPENDENT AUDITOR TO REVIEW AND ANALYZE THE EXISTING BENEFIT AND REIMBURSEMENT PROGRAMS AND PRESENT A SET OF DRAFT POLICIES FOR PRESENTATION TO THE CITY COUNCIL IN THE NEXT 90 DAYS. Mayor Pro Tern Kelley questioned the Policy sub-committee. Mayor Buckley indicated that he would bring the drafts for Council approval. He noted that he was waiting for the Electoral Reform Committee and the ethics study session. Councilman Schiffner indicated that it was his thought with the motion, that the committee to make the decisions """" AGENDA ITEM NO. PACE / ~ \ .A. OF 11 r--. Page Seventeen - Special City Council Meeting - June 29, 2004 was duly elected as the City Council. He suggested that it was the Council's job to make those decisions. Councilman Hickman expressed concern with going down the same road, as with the Hayhurst Study. He stressed that he did not want former government employees doing this work. He indicated that he believed there should be a sub-committee, as suggested, to write up what the Council thinks. Councilman Schiffner called for the question. Councilman Magee commented that if during the review, there was any evidence of inappropriateness, additional action could and would be taken. r--. Mayor Buckley questioned the exemption of health, dental, etc. Councilman Magee confirmed. Mayor Pro Tern Kelley questioned the auditing of receipts and if it was all receipts or just Health & Wellness. Councilman Magee clarified that it was Health & Wellness, Travel, Per Diem, City issued Credit Cards, Continuing Education and Mileage Reimbursements. Mayor Pro Tern Kelley inquired if it would include Council Credit Cards. Councilman Magee confirmed. Mayor Buckley noted as mentioned the review of policy was to bring the information up to speed. Councilman Magee noted as long as it was mentioned, he noted that the City Council policy manual only said that the Mayor got a credit card and stressed the inconsistent policies. He indicated that he had never used his Credit Card, as he was not sure of the policy for spending money. r--. Mayor Buckley questioned if the intent was to complete the entire project in 90 days, and not just the RFP. Councilman Schiffner suggested that it be completed as soon as possible, but he did not want to make the deadline unattainable. Councilman Magee suggested that the whole thing be complete in 90 days or by October 1 S\ so the issues could be put to bed. fl"'f:"'''''':' l""f'" ,\"" I. j . "~-";~~~ ~77'~'OF~ Page Eighteen - Special City Council Meeting - June 29, 2004 """" Mayor Buckley noted that the Council still needed to approve the RFP. Councilman Magee noted that there were two meetings in July. THE FOREGOING MOTION CARRIED BY UNANIMOUS VOTE. ADJOURNMENT THE SPECIAL CITY COUNCIL MEETING WAS ADJOURNED AT 7:02 P.M. THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE ATTEST: ......, VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE '-'. ACENDA ITEM NO. \ l ()\'. PACE 1'1 ~ ~ MINUTES REGULAR CITY COUNCIL MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JULY 13,2004 ****************************************************************** CALL TO ORDER The Regular City Council Meeting was called to order by Mayor Buckley at 5:30 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: . HICKMAN, KELLEY, MAGEE, SCHIFFNER, BUCKLEY ~ ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Watenpaugb, Assistant City Manager Best, City Attorney Leibold, Administrative Services Director Pressey, Community Development Director Brady, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Information/ Communications Manager Dennis, Parks & Open Space Manager Fazzio, Public Works Manager Payne, Recreation & Tourism Manager Fazzio, City Treasurer Weber and City Clerk/Human Resources Director Kasad. CLOSED SESSION a. CONFERENCE WITH LEGAL COUNSEL--ANTICIP A TED LITIGA TION Significant exposure to litigation pursuant to subdivision (b)(3)(C) ofGov't Code Section 54956.9. (2 cases). /"' City Attorney Leibold announced the Closed Session discussion items as listed above. Agenda Item No. \ ~e. . Page ~ of <0 .~ Page Two - City Council Minutes - July 13, 2004 ....., THE REGULAR CITY COUNCIL MEETING WAS RECESSED TO CLOSED SESSION AT 5:31 P.M. The Closed Session discussion was completed at 6:35 p.m. RECONVENE IN PUBLIC SESSION (7:00 P.M. ) Mayor Buckley reconvened the Regular City Council Meeting in public session at 7 :05 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER, BUCKLEY '-" ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Watenpaugh, Assistant City Manager Best, City Attorney Leibold, Administrative Services Director Pressey, Community Development Director Brady, Community Services Director Sapp, Police Chief Fetherolf, Lake & Aquatic Resources Director Kilroy, Finance Manager Magee, Information/Communications Manager Dennis, and City ClerklHuman Resources Director Kasad. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Max Aragon. INVOCATION - MOMENT OF SILENCE Mayor Buckley led the meeting in a moment of silent reflection for Justin Hunt and his family, noting that Mr. Hunt was a Marine, recently killed in Iraq. ......, Agenda Item No. t - e. ' Page '~ of 63 ,...... Page Three - City Council Minutes - July 13, 2004 PRESENT A TIONS/CEREMONIALS a. Presentation - July 4th Boat Parade Awards. Mayor Buckley noted that Lake & Aquatic Resources Director Kilroy and Donna Lucas (from Collector's Corral) would be presenting the awards. ,...... Lake & Aquatic Resources Director Kilroy explained that as part of the July 4th celebration, there was a Boat Parade of Lights with fifteen participants. He noted that each participant received a commemorative ribbon. He further noted that the City sponsored a friendly boat judging competition and advised that Donna Lucas from Collector's Corral, Elsa LaMore, Manager of Elsinore West Marina and Frank & Fran McChrystal, Managers of the LERA Campground served as judges for the competition. He introduced Donna Lucas for presentation of the awards. Ms. Lucas noted that everyone had a lot of fun and questioned how many people saw the Boat Parade. She indicated that the next day she heard that people really liked it, and noted that the fireworks were spectacular. She recognized and introduced the Parade Winners as follow: 3rd Place - Ted Evans & Diane Roberts on Teddy Bear 2nd Place - Emily Cruzan, Teri Brigitel and Mark Piasik 1 st Place - Lake Elsinore Historical Society She noted that the 1 st place boat was magnificent, and commended everyone on their participation. Mayor Buckley thanked all of the participants and noted that he had ridden on the boat that won 1 st place. b. Presentation - Parks & Recreation Month. ;-. Recreation & Tourism Manager Fazzio, suggested that anyone viewing the boat parade next year, should bring binoculars to fully enjoy the detail on the boats. She advised that in July, the City was celebrating Parks & Agenda Item No. Page \t. 3 of G3 Page Four - City Council Minutes - July 13, 2004 ....., Recreation Month. She indicated that the annual celebration was held in July each year, as school is generally out and families are vacationing. She introduced the Community Services staff and indicated that their department provided most of the Recreation Programs, Special Events and Classes; and maintained the streets and parks. She displayed the Recreation Brochure noting that it is mailed to every house in the City, and contains information on classes, lake use, etc. She presented a power point presentation on the services provided by Community Services, highlighting some of the classes, league activities and programs. Mayor Buckley questioned the ability to link this information to the website. Staff confirmed. Ms. Fazzio introduced staff members from various aspects of Community Services to introduce members of the Community who interact with the department on a regular basis. Community Services Coordinator Maureen Foster-Davis, representing the Community Center introduced Max Aragon, as a positive person for the City, who recognized the positive possibilities; and noted that he served as the Acting Workshop Coach and helped coordinate the Adult Softball Leagues. """" Mr. Aragon thanked the Community Services staff for their efforts and contributions to the success of the programs. He noted the growth of the Adult Softball Program and the Acting Workshops, and noted that on Discovery Channel on July 22od, many local residents would be included as extras on the D.B. Cooper Story. He stressed that the staff was doing their best to make everything work well. Parks & Open Space Manager Fazzio introduced Ian & Samantha Haskins, noting that Ian was the President of the Lake Elsinore Soccer Club, which utilizes Summerlake Park. He indicated that without Mr. Haskins' assistance he could not do his job as well. He expressed appreciation for his assistance and support. ....., Agenda Item No. , . e . Page ~ of 63 ",-- Page Five - City Council Minutes - July 13, 2004 Mr. Haskins indicated that they were excited about their new grass in the park. He detailed the programs at Summerlake Park and noted that in addition to the two Adult Soccer Leagues, they had over 700 kids playing every week. Mr. Haskins' daughter, Samantha, read a statement detailing her participation in sports in City parks. Mr. Haskins reiterated that the fields had just been repaired. He noted his past work with the Little League at Swick-Matich park and stressed the ongoing progress with the parks, and the need to push for continued growth. He stressed that the Council should push the developers to provide more parks for youth sports. ,.-.- Community Services Coordinator Arline Gulbransen, representing the Senior Center, noted the services and programs provided by staff and volunteers at the Senior Center. She introduced Sally Coleman, who provides many of the exercise programs at the Center, as well as the Arthritis Support Group. Ms. Coleman stressed the importance of exercise for Seniors, and noted the success of the programs. She stressed the positive attitude of staff toward the helpers at the Center, and stressed their efforts to keep the facility clean and the air conditioning available. She further stressed the benefits of Seniors working together and spending time together. She expressed appreciation to the City for making the Center available to them, and complimented the City on great programs. Recreation & Tourism Manager Fazzio thanked everyone for their comments and thanked Information/Communications Manager Dennis for his assistance with the power point presentation. c. Presentation - Chamber of Commerce Update. ,.-.- Jack McColley, Chairman of the Board, Lake Elsinore Valley Chamber of Commerce thanked the Council for the opportunity to provide an update on Chamber activities. He advised that on July 15th, the Lake Elsinore Storm Agenda Item No. Page .<;; Lei of &3 Page Six - City Council Minutes - July 13, 2004 ---' would be hosting the Sixth annual event with the Lake Elsinore Chamber and other Chambers of Commerce at the Diamond, and detailed the event. He reminded the community that the Area Code would be changing on July 1 th from 909 to 951; and advised that their website included a list of the areas in which the change would occur. He advised for the Chamber Members with Internet billboards, they would be changed automatically to reflect the new Area Code. He announced that the next Chamber Mixer would be hosted by the City, in the Cultural Center on July 21st, from 5:30 to 7:30, to celebrate the City's sisterhood with a Tahitian City. He invited everyone to attend. He also invited everyone to participate in the Annual Reverse Drawing on July 29th and explained the event and prizes. He thanked the event sponsors including Abbacy Development, Lake Chevrolet, Lake Elsinore Ford, Near Cal Corporation and the City of Lake Elsinore. He advised that Congressman Darryl Issa would be the speaker at the August EDC Meeting on August 1 ih at the Diamond Club, and detailed the topics for the EDC Meetings for the remainder of the year. ---' CLOSED SESSION REPORT City Attorney Leibold reported that the items as listed on the Agenda were discussed in Closed Session with no reportable action. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE David Cooper, 32900 Riverside Drive, addressed the council on the matter of prayer in public meetings. He noted that he attended meetings in the past and stressed that religious freedom should be the first and most fundamental right of all Americans. He indicated that while he understood the use of the Moment of Silence was due to the threat of being sued by the ACLU if there was a prayer. He commented that the ACLU was an atheist organization and expressed concern with payer being taken out of the schools, commencement ceremonies and City Council meetings. He suggested that it was getting to the point that Christians would not be able to make statements. He noted that there were several members ......., Agenda Item No. Page ~ \ - ~ ' of G _) ".-. Page Seven - City Council Minutes - July 13, 2004 of the church present to support him; and expressed hopes that it could be reinstituted in City Council meetings. Frank Estrada, 31036 Nebraska Street, indicated that he was present to thank the City Manager for his assistance with neighborhood problems, noting that the area was cleaned up in three days and the "dead" car was removed. He thanked Councilman Hickman for encouraging him to speak out He commented that there was a bad image about the City Manager, but stressed that he was out there doing the work. He indicated that it got done very quickly and had changed the area. He stressed the efforts to clean up the community for visitors. He commented that he felt good about living here and calling this his City. He stressed the quality of City workers and noted the heat in which they worked on the day they were cleaning up his neighborhood. He stressed that they did a super job, and suggested that the entire Council should feel good about it. ,-- Mary Lewis, 3820 Ulla Lane, indicated that their road is a small, private road, and expressed concern that Wesco Development had been moving hundreds of trucks of dirt down their road. She advised that they had been dumping dirt at the end of the road, and it was a major concern to the neighborhood. She indicated that she would like to know whether they have a permit, and if they have the right to move this amount of dirt over the last few days. Community Development Director Brady indicated that he had been made aware of the situation and sent out the Public Works Inspector. He advised that the developer was stopped, as they did not have a permit. ,-- Paula Graver, 218 Ellis Street, noted that she was soon to be ex-tenant at Ellis Street. She indicated that her landlord, Charles Gifford had kicked her out, although her rent was paid, and Section 8 housing was in place. She indicated that there was non-existent low income housing in Lake Elsinore, especially with provisions for Section 8. She expressed concern with the lack of housing and noted that she was about to be put out on the street, and was looking for a place to rent. Agenda Item No. Page ( t. e., fG"") o J Page Eight - City Council Minutes - July 13, 2004 ~ Jim Savage, 663 La Harve, expressed concern with the Council decision to discontinue Invocations. He noted the pressure from the ACLU, but indicated that he could not comprehend why that would be allowed to prevent the Council from doing the right thing. He noted that the Constitution allowed for the "blessings of liberty"; and the Declaration of Independence referenced rights "endowed by the Creator". He commented that he understood that it was politically incorrect, but he was not suggesting a single religion over others. He stressed that the Council should do what was right, and a short prayer would not hurt. He urged each Councilmember to do something to send a message to those who would remove all traces of God from our lives. Councilman Schiffuer noted that the one minute Public Comments were not limited, so they could be used for a short prayer by any member of the public. Chris Mellor, 18311 Walnut, noted his past as a drunk and drug addict and stressed the benefit of religion in his life. He indicated that he was now clean and sober for eight years and was an example of God's grace. He commented that his life had been hopeless and wicked, but his prayers were answered. He stressed that God answers prayers. ~ Kim Alexander, 111 N. Lindsay, addressed the issue of prayer in public meetings, and noted the impacts on Christians around the world. She suggested that to give up prayer voluntarily was a step in the wrong direction; and stressed that this was a bad time to fall away from God, with the state of the world. She encouraged the Council and community to pray and keep on praying. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES Requests were received to address the following items and deferred to those discussions: Item Nos. 5, 8 and 9. CONSENT CALENDAR ~ Agenda Item No. Page \-e.-r ~ of (,2, /"'" Page Nine - City Council Minutes - July 13, 2004 The following items were pulled from the Consent Calendar for further discussion and consideration: Item Nos. 5, 8, 9. MOVED BY KELLEY, SECONDED BY SCHIFFNER AND CARRIED BY UNANIMOUS VOTE TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED WITH THE MINUTES AMENDED AS DISCUSSED DURING THE 4 P.M. STUDY SESSION. 1. The following Minutes were approved: a. b. City Council Study Session - May 20, 2004. Regular City Council Meeting - May 25, 2004. Regular City Council Meeting - June 8, 2004. /"" c. The following Minutes were received and ordered filed: d. Planning Commission Meeting - June 15,2004. 2. Ratified the following Warrant Lists: a. June 15,2004. b. June 30, 2004. 3. Approved Fiscal Year 2004-05 Budget Adjustments as presented, in the amount of$27,100, adjusting the unallocated revenue balance for June 30, 2005 from $2,195,706 to $2,168,606. 4. Approved Funding Allocation for the Interim Improvements at 1-15 and Railroad Canyon Road, in the amount of $850,390. -- 6. Approved Consultant Contract Award for the Interstate 15IRailroad Canyon Agenda Item No. \ - e r Page ~ of (;3 Page Ten - City Council Minutes - July 13, 2004 ~ Road Project Report to SC Engineering, in the amount of $299,274, for a Project Report/Preliminary Environmental Document 7. Approved Agreement by and between County of Riverside and City of Lake Elsinore for Traffic Signal at Grand Avenue and Ontario Way, Authorized the Mayor to execute the Contract and Authorized Staff to transfer $60,000 from AB 2766 for the City's portion of the project costs. PUBLIC HEARINGS 21. Final Environmental Impact Report No. 2004-05. State Clearinghouse No. 2004031090; Tentative Parcel Map No. 31983; Commercial Design Review Nos. 2003-12 and 2004-05; and Conditional Use Permit Nos. 2003-17 and 2004-20 thru 2004-23 for the Lake Elsinore Square - Resolution No. 2004- 44. ~ Mayor Buckley opened the public hearing at 7:55 p.m. Community Development Director Brady detailed this item for the Home Depot project at Central and Collier. He indicated that the location was a 21.2 acre site, and was currently proposed to be developed with a Home Depot and other retail shops. He displayed the site plan and detailed the site configuration, with the primary access at Hunco Way. He noted the other access points. He addressed that the traffic circulation to the area would also be significantly impacted by the Costco/Lowe's center. He advised that staff was working on interim improvements for the freeway access. He detailed the items for consideration and advised that the matter went to the Planning Commission and approval was recommended. He further advised that the applicant was present at this meeting, and noted that the on-site parking was planned for 129 more spaces than would be required by the Code. Mayor Buckley asked those persons interested in this item to speak. No one spoke. "-'" Agenda Item No. Page \ I) \. ~, of 63 ,,-., Page Eleven - City Council Minutes - July 13,2004 Mayor Buckley requested clarification that the distance was about 1,000 feet from Collier to the light. Community Development Director Brady detailed the traffic light locations. Mayor Buckley inquired if the project had been designed so the interchange could be expanded without too much hassle. Community Development Director Brady confirmed that staff had been working with Caltrans, and the configuration of the ramps should not impact the project. Mayor Buckley commented that he did not want another Railroad Canyon, and noted that funding had been approved this evening to start fixing that problem. ,,-., Councilman Hickman inquired if the Home Depot project would bring widening of Collier all the way to Riverside Drive. Community Development Director Brady indicated that it would not at this point, as they would only improve the area adjacent to the site. He clarified that there would be a transition from the improved area to the area adjacent to the cemetery. Councilman Schiffner inquired if the applicant was able to share the names of any other site occupants. Community Development Director Brady deferred to the applicant. Frank Coda, representing the applicant, indicated that the deals were speculative, but they were talking to Petco, Michael's and Farmer Boys Restaurant. He stressed that they were still finalizing deals. Councilman Hickman indicated that he would love to have a Trader Joe's. ,,-.,. Mayor Pro Tern Kelley concurred with the suggestion ofa Trader Joe's. She questioned the eight foot wall, and if there would be landscaping along it. Community Development Director Brady confirmed. Mayor Pro Tern Kelley questioned if it would help prevent graffiti. Mr. Brady confirmed. Mayor Pro Tern Kelley indicated that this was a wonderful project, and commented that she was happy to have it in the community. She noted that it would generate $500,000 to $700,000 in tax revenues in the first year, and provide a substantial number of jobs. She noted that the concerns with the Agenda Item No. 1- (2 . Page \ \ of ~ 3 Page Twelve - City Council Minutes - July 13, 2004 '-' traffic were discussed in the study session; and stressed that the Council was watching that very closely. She indicated that she was hoping that Caltrans would expedite the processes. Councilman Magee thanked the applicant for having the faith and courage to make this substantial investment in the community. He indicated that he was very impressed by the materials provided. Mayor Buckley noted that they would be opening the doors on the project in about a year. The applicant confirmed, noting that it was dependent on Caltrans. Mayor Buckley closed the public hearing at 8:05 p.m., and noted that there were four things to be voted on. MOVED BY SCHIFFNER, SECONDED BY HICKMAN AND CARRIED BY UNANIMOUS VOTE TO ADOPT RESOLUTION NO. 2004-44, CERTIFYING FINAL EIR NO. 2004-05 (SCH NO. 2004031090), BASED ON THE FOLLOWING FINDING: ~ RESOLUTION NO. 2004-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, CERTIFYING FINAL ENVIRONMENTAL IMPACT REPORT NO. 2004-05. FINDING - FINAL ENVIRONMENTAL IMPACT REPORT 1. Changes or alterations have been required in, or incorporated into, the project which avoid or substantially lessen the significant environmental effect as identified in the Draft EIR. Based on the information provided in the Draft EIR prepared for the subject project known as the Lake Elsinore Square, it was concluded that specific ~ Agenda Item No. \ ' e . Page I?.. of b '.S "...-- Page Thirteen - City Council Minutes - July 13, 2004 overriding economic, legal, social, technological or other benefits of the project outweigh the one (1) unavoidable impact (air quality) that cannot be avoided and that with the recommended mitigations, the proposed project will not have a significant effect on the environment._ MOVED BY MAGEE, SECONDED BY KELLEY AND CARRIED BY UNANIMOUS VOTE TO APPROVE TENTATIVE PARCEL MAP NO. 31983, BASED ON THE FOLLOWING FINDINGS, AND SUBJECT TO THE FOLLOWING CONDITIONS OF APPROVAL: FINDINGS - TENTATIVE PARCEL MAP "...-- "...-- 1. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the General Plan. The proposed subdivision is compatible with the objectives, policies, general land uses and programs specified in the General Plan (Government Code Section 66473.5). The parcel map as designed assists in achieving the development of a well- balanced and functional mix of residential, commercial, industrial, open space, recreational and institutional land uses (GOAL 1.0, Land Use Element) by encouraging the development of commercial land uses that strengthen the City's economic base and offer a range of enterprises that serve the needs of the residents and visitors. 2. The effects this project is likely to have upon the housing needs of the region, the public service requirements of its residents and the available fiscal and environmental resources have been considered and balanced. The City has considered the need for day-to-day shopping, which includes convenience goods, food and personal services, in contrast to the impacts related to the project's implementation and has determined that there are overriding considerations that outweigh the one (1) unavoidable significant impact (air quality). Agenda Item No. -, - C ' Page \ ~ of b:3 Page Fourteen - City Council Minutes - July 13, 2004 ......." 3. Subject to the attached conditions of approval, the proposed project is not anticipated to result in any significant environmental impact. The project has been adequately conditioned by all applicable departments and agencies and will not therefore result in any significant environmental impacts, except one (1) unavoidable significant impact (air quality) that cannot be avoided to which the City recommends adoption of the "Statement of Overriding Considerations ". MOVED BY MAGEE, SECONDED HICKMAN AND CARRIED BY UNANIMOUS VOTE TO APPROVE COMMERCIAL PROJECT DESIGN REVIEW NOS. 2003-12 AND 2004-05, BASED ON THE FOLLOWING FINDINGS AND SUBJECT TO THE FOLLOWING CONDITIONS OF APPROVAL: ......." FINDINGS - DESIGN REVIEW(S) 1. The project, as approved, will comply with the goals and objectives .of the General Plan and the Zoning District in which the project is located. The proposed Commercial Design Review(s) located within Assessor Parcel Number(s) 377-060-009, 010, 011, and 377-070-004, 005, 006, 007, 008, 011, 012, 019, 020, 021, 022, 023, 024, 025, 026, 027, & 028 comply with the goals and objectives of the General Plan, in that the approval of this Commercial Shopping Center will assist in achieving the development of a well-balanced and functional mix of residential, commercial, industrial, open space, recreational and institutional land uses, diversifying Lake Elsinore's economic base. 2. The project complies with the design directives contained in Section 17.82.060 and all other applicable provisions of the Municipal Code. The proposed Commercial Design Review(s) located at Assessor Parcel Number(s) 377-060-009, 010, 011, and 377-070-004, 005, 006; 007, 008, Agenda Item No. l . e f Page ~ of (Q3 '-' .-... Page Fifteen - City Council Minutes - July 13, 2004 .'-'" 011, 012, 019, 020, 021, 022, 023, 024, 025, 026, 027, & 028 are appropriate to the site and surrounding developments in that the Shopping Center known as the Lake Elsinore Square has been designed in consideration of the size and shape of the property, thereby creating interest and varying vistas as a person moves along the street. Further the project as proposed will complement the quality of existing development and will create a visually pleasing, non-detractive relationship between the proposed and existing projects in that the architectural design, color and materials and site design proposed evidence a concern for quality and originality. 3. Subject to the attached Conditions of Approval, the proposed project is not anticipated to result in any significant adverse environmental impacts. Pursuant to the California Environmental Quality Act (CEQA), the proposed Commercial Design Review(s) located at Assessor Parcel Number(s) 377-060-009, 010, 011, and 377-070-004, 005, 006, 007, 008, 011, 012, 019, 020, 021, 022, 023, 024, 025, 026, 027, & 028, as reviewed and conditioned by all applicable City Divisions and Departments and Agencies, will generally not have a significant effect on the environment pursuant to attached Conditions of Approval except that there is one (1) unavoidable significant impact (air quality) that cannot be avoided, to which the City recommends adoption of the "Statement of Overriding Considerations ". .-... 4. Conditions and safeguards pursuant to Chapter 17.82.070 of the Zoning Code, including guarantees and evidence of compliance with conditions, have been incorporated into the approval of the subject project to ensure development of the property in accordance with the objectives of Chapter 17.82. Pursuant to Section 17.82.070 (Action of the Planning Commission) of the Lake Elsinore Municipal Code (LEMC), the proposed Commercial Design Review(s) located at Assessor Parcel Number(s) 377-060-009, 010, 011, and 377-070-004,005,006, 007, 008, 011, 012, 019, 020, 021, 022, 023, Agenda Item No. I . e. ' Page l 5 of G 3 Page Sixteen - City Council Minutes - July 13, 2004 ......." 024, 025, 026, 027, & 028 has been scheduled for consideration and approval of the Planning Commission. MOVED BY SCHIFFNER, SECONDED BY KELLEY AND CARRIED BY UNANIMOUS VOTE TO APPROVE CONDITIONAL USE PERMITS 2003- 17 AND 2004-20 THROUGH 2004-23, BASED ON THE FOLLOWING FINDINGS, EXHIBITS "A" THRU "S" AND THE FOLLOWING CONDITIONS OF APPROVAL. Mayor Buckley welcomed the applicant to the community. FINDINGS - CONDITIONAL USE PERMIT(S) ~ 1. The proposed use, on its own merits and within the context of its setting, is in accord with the objectives of the General Plan and the purpose of the planning district in which the site is located. In order to achieve a well balanced and functional mix of residential, commercial, industrial, open space, recreational and institutional land uses, staff has thoroughly evaluated the land use compatibility, noise, traffic and other environmental hazards related to the proposed Conditional Use Permit(s) for the outdoor display of merchandise, drive-thru establishments and outdoor dining areas located at Assessor Parcel Number(s) 377-060- 009, 010, 011, and 377-070-004, 005, 006, 007, 008, 011, 012, 019, 020, 021, 022, 023, 024, 025, 026, 027, & 028. Accordingly, the proposed land use is in concurrence with the objectives of the General Plan and the purpose of the planning district in which the site is located. 2. The proposed use will not be detrimental to the general health, safety, comfort, or general welfare of persons residing or working within the neighborhood of the proposed use or the City, or injurious to property or improvements in the neighborhood or the City. ......." Agenda Item No. Page I {o I-e, of (; 3> ~ Page Seventeen - City Council Minutes - July 13, 2004 ~ In accord with the purposes of the Chapter 17.74 (Conditional Use Permits) of the Lake Elsinore Municipal Code, the City realized that the proposed outdoor display of merchandise, drive-thru establishments and outdoor dining areas located at Assessor Parcel Number(s) 377-060-009, 010, 011, and 377-070-004, 005, 006, 007, 008, 011, 012, 019, 020, 021, 022, 023, 024, 025, 026, 027, & 028 may have a potential to negatively impact the welfare of persons residing or working within the neighborhood or the City. Considering this, staff has substantiated that all applicable City Departments and Agencies have been afforded the opportunity for a thorough review of the use and have incorporated all applicable comments and/or conditions related to installation and maintenance of landscaping, street dedications, regulations of points of vehicular ingress and egress and control of potential nuisances, so as to eliminate any negative impacts to the general health, safety, comfort, or general welfare of the surrounding neighborhood or the City. 3. The site for the intended use is adequate in size and shape to accommodate the use, and for all the yards, setbacks, walls or fences, landscaping, buffers and other features required by Title 17 of the LEMC. The proposed outdoor display of merchandise, drive-thru establishments and outdoor dining areas located at Assessor Parcel Number(s) 377-060- 009, 010, 011, and 377-070-004, 005, 006, 007, 008, 011, 012, 019, 020, 021, 022, 023, 024, 025, 026, 027, & 028 has been designed in consideration of the size and shape of the property, thereby strengthening and enhancing the immediate commercial and industrial areas. Further, the project as proposed, will complement the quality of existing development and will create a visually pleasing, non-detractive relationship between the proposed and existing projects, in that the proposed uses have been reviewed to ensure adequate provision of screening from the public rights-ol-way or adjacent properties. "...... Agenda Item No. Page l'e-i II of 03 Page Eighteen - City Council Minutes - July 13, 2004 4. The site for the proposed use relates to streets and highways with proper design both as to width and type of pavement to carry the type and quantity of traffic generated by the subject use. The proposed outdoor display of merchandise, drive-thru establishments and outdoor dining areas located at Assessor Parcel Number(s) 377-060- 009, 010, 011, and 377-070-004, 005, 006, 007, 008, 011, 012, 019, 020, 021, 022, 023, 024, 025, 026, 027, & 028 has been reviewed as to its relation to the width and type of pavement needed to carry the type and quantity of traffic generated, in that the City has adequately evaluated the potential impacts associated with the proposed uses prior to its approval and has conditioned the project to be served by roads of adequate capacity and design standards to provide reasonable access by car, truck, transit, and bicycle. 5. In approving the subject use located at Assessor Parcel Number(s) 377-060- 009, 010, 011, and 377-070-004, 005, 006, 007, 008, 011, 012, 019, 020, 021, 022, 023, 024, 025, 026, 027, & 028 there will be no adverse affect on abutting property or the permitted and normal use thereof. The proposed use has been thoroughly reviewed and conditioned by all applicable City Departments and outside Agencies, eliminating the potential for any and all adverse effects on the abutting property. 6. Adequate conditions and safeguards pursuant to Section 17.74.50 of the LEMC have been incorporated into the approval of the Conditional Use Permit to insure that the use continues in a manner envisioned by these findings for the term of the use. Pursuant to Section 17.74.050 (Action of the Planning Commission) of the Lake Elsinore Municipal Code (LEMC), the proposed outdoor display of merchandise, drive-thru establishments and outdoor dining areas located at Assessor Parcel Number(s) 377-060-009, 010, 011, and 377-070-004, 005, 006, 007, 008, 011, 012, 019, 020, 021, 022, 023, 024, 025, 026, 027, & 028 Agenda Item No. 1\ e' Page ,'t of b '3 ~ ~ ......" ---- Page Nineteen - City Council Minutes - July 13,2004 has been scheduled for consideration and approval of the Planning Commission. CONDITIONS OF APPROVAL FOR THE PROJECT KNOWN AS THE LAKE ELSINORE SQUARE LOCATED AT ASSESSOR PARCEL NUMBER(s) 377-060-009, 010, 011, and 377-070-004, 005, 006, 007, 008, 011, 012,019,020,021,022,023,024,025,026,027,&028 GENERAL ---- 1. The applicant shall defend (with counsel acceptable to the City), indemnify, and hold harmless the City, its Official, Officers, Employees, and Agents from any claim, action, or proceeding against the City, its Official, Officers, Employees, or Agents to attach, set aside, void, or annul an approval of the City, its advisory agencies, appeal boards, or legislative body concerning the subject project known as Lake Elsinore Square located at Assessor Parcel Number(s) 377-060-009, 010, 011, and 377-070-004, 005,006,007,008, 011, 012,019,020,021,022,023,024,025,026,027, & 028, which action is bought within the time period provided for in California Government Code Sections 65009 and/or 66499.37, and Public Resources Code Section 21167. The City will promptly notify the Applicant of any such claim, action, or proceeding against the City and will cooperate fully with the defense. If the City fails to promptly notify the Applicant of any such claim, or proceeding, the Applicant shall not, thereafter, be responsible to defend, indemnify, or hold harmless the City. 2. The applicant shall comply with all mitigations at the described milestones contained in the Mitigation Monitoring Plan contained within the Draft Environmental Impact Report (SCH No. 2004031090). TENTATIVE PARCEL MAP NO. 31983 ---- 3. The Tentative Parcel Map will expire two (2) years from date of approval unless within that period of time the CC&R's and an appropriate Agenda Item No. Page I-e, I ~ of G 3 Page Twenty - City Council Minutes - July 13, 2004 ......, instrument has been filed and recorded with the County Recorder, or an extension of time is granted by the City of Lake Elsinore City Council in accordance with the Subdivision Map Act and the LEMC. 4. The Tentative Parcel Map shall comply with the State of California Subdivision Map Act and shall comply with all applicable requirements of the Lake Elsinore Municipal Code, Title 16 unless modified by approved Conditions of Approval. 5. Prior to final certificate of occupancy of the Tentative Parcel Map, the improvements specified herein and approved by the Planning Commission and the City Council shall be installed, or agreements for said improvements, shall be submitted to the City for approval by the City Engineer, and all other stated conditions shall be complied with. All uncompleted improvements must be bonded for as part of the agreements. -.."" 6. Prior to issuance of a grading permit, the applicant shall prepare and record CC&R's against the commercial shopping center requested herein. The CC&R's shall be reviewed and approved by the Community Development Director or Designee and the City Attorney. The CC&R's shall include methods of maintaining common areas, parking and drive aisle areas, landscaped areas including parkways, and methods for common maintenance of all underground, and above ground utility infrastructure improvements necessary to support the complex. In addition, CC&R's shall established methods to address design improvements. 7. No building in the development shall be sold unless a corporation, association, property management group or similar entity has been formed with the right to financially assess all properties individually owned or jointly owned which have any rights or interest in the use of the common areas and common facilities in the development, such assessment power to be sufficient to meet the expenses of such entity, and with authority to control, and duty to maintain, all said mutually available features of the development. Such entity shall operate under recorded CC&R's which -.."" Agenda Item No. I . e ' Page 'J-O of G ~ r- Page Twenty-One - City Council Minutes - July 13, 2004 shall include compulsory membership of all owners of lots and flexibility of assessments to meet changing costs of maintenance, repairs, and services. Recorded CC&R's shall permit enforcement by the City for provisions required as Conditions of Approval. The developer shall submit evidence of compliance with this requirement to, and receive approval of, the City prior to making any such sale. This condition shall not apply to land dedicated to the City for public purposes. 8. Provisions to restrict parking upon other than approved and developed parking spaces shall be written into the covenants, conditions and restrictions for each project. /"'" 9. Membership in the Property Management Association shall be mandatory for each buyer and successive buyer. 1 O.Reciprocal covenants, conditions, and restrictions and reciprocal maintenance agreements shall be established, which will cause a merging of all development phases as they are completed and embody one (1) property Maintenance with common area for the total development of the subject project. I1.In the event the association or other legally responsible person(s) fail to maintain said common area in such a manner as to cause same to constitute a public nuisance, said City may, upon proper notice and hearing, institute summary abatement procedures and impose a lien for the costs of such abatement upon said common area, individual units or whole thereof as provided by law. 12.Each building owner shall have full access to commonly owned areas (parking), facilities and utilities. ,- 13. The applicant shall comply with those mitigation measures identified in the 9faft Final EIR (SCH No. 2004031090) Mitigation Monitoring Program prepared for the project requested herein. Agenda Item No. I ~ e . Page 'd-. \ of G ~ Page Twenty-Two - City Council Minutes - July 13,2004 '-"'" (Amended at the June 15,2004 Planning Commission Meeting) DESIGN REVIEW FOR COMMERCIAL PROJECT(S) 14.The Design Review approval located at Assessor Parcel Number(s) 377- 060-009, 010, OIl, and 377-070-004, 005, 006, 007, 008, OIl, 012, 019, 020, 021, 022, 023, 024, 025, 026, 027, & 028 shall lapse and become void two (2) years following the date on which the Design Review became effective, unless prior to the expiration of two (2) years, a building permit related to the Design Review is issued and construction commenced and diligently pursued toward completion. The Design Review granted herein shall run with the land for this two (2) year period and shall continue to be valid upon a change of ownership of the site. 15.Conditions of Approval shall be reproduced on page one of building plans submitted to the Building Division Plan Check. All Conditions of Approval shall be met prior to the issuance of a Certificate of Occupancy and release of utilities. "'" 16.Prior to the certificate of occupancy of the first building, the entire site parking lot, entry driveways, perimeter and internal landscaping shall be completed as indicated on the approved plans attached hereto, or a construction/site improvement phasing plan as otherwise approved by the Community Development Director. 17.All site improvements approved with this request shall be constructed as indicated on the approved site plan and elevations. Revisions to approved site plans or building elevations shall be subject to the review of the Community Development Director. All plans submitted for Building Division Plan Check shall conform to the submitted plans as modified by Conditions of Approval, or the Planning Commission/City Council through subsequent action. ....,., Agenda Item No. ) -e " Page 'l ':l- of b '3 ~ Page Twenty-Three - City Council Minutes - July 13,2004 18.Any alteration or expansion of this Design Review approval shall be reviewed according to the provisions of Chapter 17.82 (Design Review) of the Lake Elsinore Municipal Code. 19.Materials and colors depicted on the plans and materials board shall be used unless modified by the Community Development Director or designee. 20. The Planning Division shall approve the location of any construction trailers utilized during construction. All construction trailers shall require a cash bond in the amount of$I,OOO.OO to be processed through the Planning Division. ~ 21.All roof mounted or ground support air conditioning units or other mechanical equipment incidental to development shall be architecturally screened or shielded by landscaping so that they are not visible from neighboring property or public streets. This may require increased parapet height given the elevation of Interstate 15 (1-15) and freeway off-ramp located to the east. 22.Materials stacked within the garden center shall not exceed the height of the garden center walls nor be visible from surrounding streets or properties. 23.No outdoor storage of materials/merchandise is permitted, including temporary storage in the off-loading area on the north side of the garden center and east side of the major buildings, with the exception of the outdoor trailer sales area, the sidewalk sales area, and the seasonal sales area, as noted on the Site Plan (Exhibit B) associated with this project. Materials/merchandise unloaded shall be immediately moved inside the building. The garden center is not considered outdoor storage so long as it complies with the condition noted above. /"'" Agenda Item No. Page I, p , 23 of b_?;; Page Twenty-Four - City Council Minutes - July 13, 2004 "-"" 24.All exterior on-site lighting shall be shielded and directed on-site so as not to create glare onto neighboring property and streets or allow illumination above the horizontal plane of the fixture. All light fixtures shall match the architectural style of the building. 25.All exterior downspouts shall be concealed or architecturally screened and painted to match the exterior color of the building as approved by the Community Development Director or Designee. 26.All cornice elements and back sides of parapets exposed to public view shall be architecturally enhanced, subject to the review and approval of the Community Development Director or Designee. 27.The applicant shall add the proposed stone veneer to the cart corral pilasters and to the columns identified on the Outdoor Garden Center perimeter to match the main building, subject to the review and approval of the Community Development Director or Designee. "-"" 28. The applicant shall add architectural enhancements to the south and west elevations of the buildings identified for Pad(s) "B" and "D" (i.e. fabric awning, tile inset with concrete frame, stone veneer columns, etc.), subject to the review and approval of the Community Development Director or Designee. 29. The applicant shall significantly enhance the architecture of the proposed building identified on Pad E, as it is positioned in a highly visible location at the comer of Collier and Central Avenues. The enhancements shall be incorporated to all elevations of the building, and shall be subject to the review and approval of the Community Development Director or Designee, and may be brought back to the Planning Commission at the discretion of the Community Development Director. 30.The applicant shall submit a Sign Program for the approval of the Planning Commission prior to the issuance of the first building permit. '-" Agenda Item No. 1. ~ . Page ~ of {;3 ",.-- Page Twenty-Five - City Council Minutes - July 13,2004 31.All building signage shall comply with the Sign Program submitted to the Planning Division. 32.All drive aisles and loading areas shall be kept and maintained free and clear of any materials/merchandise so as not to obstruct on-site circulation and deliveries. 33.Parking stalls shall be double-striped with four-inch (4") lines two feet (2') apart. 34.Provide a 12-inch concrete paver along the side of parking stalls that are adjacent to planters (paver to include curb width). r' 35.The applicant shall provide supplementary landscaping in the form of larger trees and shrubs along the southbound Interstate 15 (I-IS) freeway off-ramp at the rear of Majors" 1" thru "6" to further screen the loading areas from the public right-of-way, pursuant to the approval of the Community Development Director. 36.All exposed slopes in excess of three feet (3') in height shall have a permanent irrigation system and erosion control vegetation installed, approved by the Planning Division. 37.0n-site landscaping shall be enhanced at all entry areas and major intersections and shall be subject to the review and approval of the Community Development Director or Designee. 38.Provide a decorative fountain or artwork at the terminus of the main east/west drive aisles from Collier Avenue. Any future artwork shall be subject to the review and approval of the Community Development Director or Designee. r' 39.The applicant shall construct an eight (8') foot high block wall along the north property line adjacent to the Elsinore Valley Cemetery property. Agenda Item No. { -e ' Page 2 S- of b 3 Page Twenty-Six - City Council Minutes - July 13, 2004 ......". 40.Applicant shall meet ADA (Americans with Disabilities Act) requirements. 41. Trash enclosures shall be constructed per City standards as approved by the Community Development Director or Designee. 42.No exterior roof ladders shall be permitted. 43.All service and loading doors shall be painted to match the building. 44.0n-site surface drainage shall not cross sidewalks. PRIOR TO BUILDING/GRADING PERMITS 4S.Prior to issuance of any grading permit or building permits, the applicant shall sign and complete an "Acknowledgement of Conditions" form and shall return the executed original to the Planning Division for inclusion in the case records. ......". 46.Three (3) sets of the Final Landscaping/Irrigation Detail Plan shall be submitted, reviewed and approved by the City's Landscape Architect Consultant and the Community Development Director or designee, prior to issuance of building permit. A Landscape Plan Check & Inspection Fee will be charged prior to final landscape approval based on the Consultant's fee plus forty percent (40%) City fee. a) All planting areas shall have permanent and automatic sprinkler system with 100% plant and grass coverage using a combination of drip and conventional irrigation methods. b) Applicant shall plant street trees selected from the City's Street Tree List, a maximum of forty feet (40') apart and at least twenty- four-inch (24") box in size. ......". Agenda Item No. \ \ e ( Page ~ G of t)~ """ Page Twenty-Seven - City Council Minutes - July 13, 2004 c) All planting areas shall be separated from paved areas with a six inch (6") high and six inch (6") wide concrete curb. d) Planting within fifteen feet (15') of ingress/egress points shall be no higher than thirty-six inches (36"). e) Landscape planters shall be planted with an appropriate parking lot shade tree pursuant to the LEMC and Landscape Design Guidelines. f) Any transformers and mechanical or electrical equipment shall be indicated on landscape plan and screened as part of the landscaping plan. """ g) The landscape plan shall provide for ground cover, shrubs, and trees and meet all requirements of the City's adopted Landscape Guidelines. Special attention to the use of Xeriscape or drought resistant plantings with combination drip irrigation system to be used to prevent excessive watering. h) All landscape improvements shall be bonded 1000/0 for material and labor for two years from installation sign-off by the City. Release of the landscaping bond shall be requested by the applicant at the end of the required two years with approval/acceptance by the Landscape Consultant and Community Development Director or Designee. i) All landscaping and irrigation shall be installed within affected portion of any phase at the time a Certificate of Occupancy is requested for any building. All planting areas shall include plantings in the Xeriscape concept, drought tolerant grasses and plants. ~ j) Final landscape plan must be consistent with approved site plan. Agenda Item No. I '. e ' Page~ 7 of cO 3 Page Twenty-Eight - City Council Minutes - July 13,2004 ......, k) Final landscape plans to include planting and irrigation details. 47.Applicant shall comply with the requirements of the Elsinore Valley Municipal Water District. Proof shall be presented to the Chief Building Official prior to issuance of building permits and final approval. 48.Prior to issuance of building permits, applicant shall provide assurance that all required fees to the Lake Elsinore Unified School District have been paid. 49.Prior to issuance of building permits, applicant shall provide assurance that all requirements of the Riverside County Fire Department have been met. 50.Prior to issuance of building permits, applicant shall pay park-in-lieu fee in ......, effect at time of building permit issuance. CONDITIONAL USE PERMIT(S) 51. The Conditional Use Permit approved herein shall lapse and shall become void two (2) years following the date on which the use permit became effective, unless prior to the expiration of two (2) years a building permit is issued and construction commenced and diligently pursued toward completion on the site. 52.The Conditional Use Permit shall comply with the all applicable requirements of the Lake Elsinore Municipal Code, Title 17 unless modified by approved Conditions of Approval. 53. The Conditional Use Permit granted herein shall run with the land and shall continue to be valid upon a change of ownership of the site or structure which was the subject of this approval. ......, Agenda Item No. Page I - el ~<K' of (;5 ~ Page Twenty-Nine - City Council Minutes - July 13, 2004 54.Prior to final certificate of occupancy of the Conditional Use Permit, the improvements specified herein and approved by the Planning Commission and the City Council shall be installed, or agreements for said improvements, shall be submitted to the City for approval by the City Engineer, and all other stated conditions shall be complied with. All uncompleted improvements must be bonded for as part of the agreements. 55.The hours of operation for the project shall be limited to the hours of operation expressed within the Business Plan submitted. 56. The applicant shall at all times comply with Section 17.78 (Noise Control) of the Lake Elsinore Municipal Code. ~ 57.The use of an outdoor public address system shall not be allowed, with the exception of the Outdoor Garden Center. 58.No outdoor food vending shall be permitted with the proposed project. 59.Security lighting shall be required. All exterior on-site lighting shall be shielded and directed on-site so as not to create glare onto neighboring property and streets or allow illumination above the horizontal plane of the fixture. The light fixture proposed is to match shall be consistent with the architecture of the building. A photometric Plan illustrating this condition shall be required subject to the review and approval by the Community Development Director or designee. (Amended at the June 15,2004 Planning Commission Meeting) ENGINEERING 60.Dedicate a full half-width right-of-way for Collier Avenue consistent with the circulation element of the General Plan. ~ 61.Construct full half-width road improvements along the project frontage of Collier A venue consistent with the General Plan. Agenda Item No. ( --e ' Page 'J C[ of G ~ Page Thirty - City Council Minutes - July 13, 2004 '-' 62.Dedicate a full half-width right-of-way for Central A venue consistent with the circulation element of the General Plan. 63.Construct full half-width street improvements along the project frontage of Central Avenue consistent with the General Plan. 64.The applicant shall deposit cash in lieu for construction of half width median improvement required on Central Avenue and Collier A venue. 65.All street improvements on State Route 74 (Collier Avenue and Central A venue) shall require an encroachment permit from CAL TRANS. 66.All drive entrances shall be clear of parking stalls and drive aisles for a distance of forty (40) feet. 67.Applicant shall comply with the mitigation described in the approved traffic plan. '-' 68.All signage and landscaping shall be located so as to not obstruct the sight distance of vehicles entering or exiting the development. 69.Construct a signalized intersection at Hunco Way and Collier Avenue, the main entrance of the project. 70.Construct an asphalt transition from the approved street improvements to the existing pavement. The transition shall allow for the conveyance of storm water and shall be consistent with CAL TRANS' standards. 71. The main entrance on Collier Avenue and the entrance at Central Avenue shall provide for a dedicated right turn/deceleration lane. 72.Applicant shall pay City TIF and County TUMF fees. '-' Agenda Item No. I ' e r Page '3 0 of G3 ~ Page Thirty-One - City Council Minutes - July 13, 2004 73.Applicant shall provide for detention of the incremental increase in stormwater runoff, or provide documentation that the size of the storm drain pipe can accommodate the drainage for the area. Calculations shall be consistent with Riverside County Flood Control standards. 74.Provide for compliance with the Santa Ana Regional Clean Water Run-off Permit. 75.The southerly driveway located on Collier Avenue shall be right in and right out only. 76.The structure on Pad "B" shall be located such that sight distance for vehicles exiting the drive-through is maintained. ~ 77. Stacking for drive-through traffic at Pad "C" shall not obstruct drive aisle circulation. 78.All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMC) prior to final map approval. 79. Underground water rights shall be dedicated to the City pursuant to the provisions of Section 16.52.030 (LEMC) and be consistent with the City's agreement with the Elsinore Valley Municipal Water District. 80.All street improvements, including traffic signals, shall be installed and functioning prior to certificate of occupancy. 81.Pay all Capital Improvement and Plan Check fees (LEMC 16.34, Resolution 85-26), mitigation fees, area drainage fee, traffic impact fee (TIF), encroachment permit fees and inspection fees associated with the project and its development. ~ Agenda Item No. Page '3 , I-e, of (; 3 Page Thirty-Two - City Council Minutes - July 13, 2004 ....." 82.Submit a "Will Serve" letter to the City Engineering Division from the applicable water agency stating that water and sewer arrangements have been made for this project. Submit this letter prior to final map approval. 83.Construct all public works improvements per approved street plans (LEMC 12.04). Plans must be approved and signed by the City Engineer prior to final map approval (LEMC 16.34). 84.Street improvement plans and specifications shall be prepared by a California Registered Civil Engineer. Improvements shall be designed and constructed to Riverside County Road Department Standards, latest edition, and City Codes (LEMC 12.04 and 16.34). 85.Applicant shall enter into an agreement with the City for the construction of public works improvements and shall post the appropriate bonds prior to final map approval. ....." 86.All compaction reports, grade certifications, monument certifications (with tie notes delineated on 8 ~" x 11 II Mylar) shall be submitted to the Engineering Division before final inspection of public works improvements will be scheduled and approved. 87.The applicant shall install permanent survey monuments in compliance with the City's municipal code. 88.Applicant shall obtain all necessary off-site easements for off-site grading or construction from the adjacent property owners prior to final map approval. 89.Arrangements for relocation of utility company facilities (power poles, vaults, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. '-' Agenda Item No. \ -~, Page 'S 2. of t;3 ,-.., Page Thirty-Three - City Council Minutes - July 13, 2004 90.Provide fire protection facilities as required in writing by the Riverside County Fire Department. 91.Provide street lighting and show lighting improvements as part of street improvement plans as required by the City Engineer. 92.Developer shall install blue reflective pavement markers in the street at all fire hydrant locations. ' 93.Applicant shall submit a traffic control plan showing all traffic control devices for internal circulation to be approved prior to final map approval. All traffic control devices shall be installed prior to final inspection of public improvements. This includes No Parking Signs for streets within the project. ~ 94.All improvement plans and tract maps shall be digitized. At Certificate of Occupancy applicant shall submit tapes and/or disks which are compatible with City's ARC Info/GIS or developer to pay $300 per sheet for City digitizing. 95.All utilities except electrical over 12 kv shall be placed underground, as approved by the serving utility. 96.Apply and obtain a grading permit with appropriate security prior to building permit issuance. A grading plan signed and stamped by a California Registered Civil Engineer shall be required if the grading exceeds 50 cubic yards or the existing flow pattern is substantially modified as determined by the City Engineer. If the grading is less than 50 cubic yards and a grading plan is not required, a grading permit shall still be obtained so that a cursory drainage and flow pattern inspection can be conducted before grading begins. ~ Agenda Item No. Page '13 1 'e r of G.3 Page Thirty-Four - City Council Minutes - July 13, 2004 ""'" 97.Provide soils, geology and seismic report including street design recommendations. Provide final soils report showing compliance with recommendations. 98.An Alquist-Priolo study shall be performed on the site to identify any hidden earthquake faults and/or liquefaction zones present on-site. 99.All grading shall be done under the supervision of a geotechnical engineer and he shall certify all slopes steeper than 2 to 1 for stability and proper erosion control. All manufactured slopes greater than 30 ft. in height shall be contoured. 100. Prior to commencement of grading operations, applicant to provide to the City with a map of all proposed haul routes to be used for movement of export material. Such routes shall be subject to the review and approval of the City Engineer. '-'" 1 0 1. Applicant to provide to the City a photographic baseline record of the condition of all proposed public City haul roads. In the event of damage to such roads, applicant shall pay full cost of restoring public roads to the baseline condition. A bond may be required to ensure payment of damages to the public right-of-way, subject to the approval of the City Engineer. 102. Individual lot drainage shall be conveyed to a public facility or accepted by adjacent property owners by a letter of drainage acceptance or conveyed to a drainage easement. 103. On-site drainage facilities located outside of road right-of-way should be contained within drainage easements shown on the final map. A note should be added to the final map stating: "Drainage easements shall be kept free of buildings and obstructions". -...,,; Agenda Item No. l -(.. Page 24- of C;:> .-... Page Thirty-Five - City Council Minutes - July 13, 2004 104. All natural drainage traversing site shall be conveyed through the site, or shall be collected and conveyed by a method approved by the City Engineer. 105. Meet all requirements ofLEMC 15.64 regarding flood hazard regulations. 106. Meet all requirements ofLEMC 15.68 regarding flood plain management. 107. Submit Hydrology and Hydraulic Reports for review and approval by City Engineer and the Riverside County Flood Control District prior to approval of final map. Developer shall mitigate any flooding and/or erosion caused by development of site and diversion of drainage. 108. All drainage facilities in this site shall be constructed to Riverside County .-... Flood Control District Standards. 109. Storm drain inlet facilities shall be appropriately stenciled to prevent illegal dumping in the drain system, the wording and stencil shall be approved by the City Engineer. 110. 10-year storm runoff should be contained within the curb and the 100- year storm runoff should be contained with the street right-of-way. When either of these criteria is exceeded, drainage facilities should be installed. Ill. A drainage acceptance letter will be necessary from the downstream property owners in the event outletting the proposed storm water run-off imp3;cts private property. 112. Applicant will be required to install BMP's using the best available technology to mitigate any urban pollutants from entering the watershed. .-... 113. Applicant shall obtain approval from Santa Ana Regional Water Quality Control Board for their stormwater pollution prevention plan including approval of erosion control for the grading plan prior to issuance of Agenda Item No. I . E . Page 3 5 of G3 Page Thirty-Six - City Council Minutes - July 13, 2004 ~ grading permits. The applicant shall provide a SWPPP for post construction which describes BMP's that will be implemented for the development and including maintenance responsibilities. 114. Education guidelines and Best Management Practices (BMP) shall be provided to residents of the development in the use of herbicides, pesticides, fertilizers as well as other environmental awareness education materials on good housekeeping practices that contribute to protection of stormwater quality and meet the goals of the BMP in Supplement "A" in the Riverside County NPDES Drainage Area Management Plan. 115. Applicant shall provide first flush BMP's using the best available technology that will reduce stormwater pollutants from parking areas and driveways. 116. Intersection site distance shall meet the design criteria of the CAL TRANS Design Manual (particular attention should be taken for intersections on the inside of curves). If site distance can be obstructed, a special limited use easement must be recorded to limit the slope, type of landscaping and wall placement. .....", 117. All parcels shall have direct access to public right-of-way or be provided with a minimum 30 ft ingress and egress easement to public right-of-way by separate instrument or through map recordation. 118. The final map shall show the abandonment of dedications of public right- of-way or easements by appropriate certifications on the map. 119. Existing access easements over property must be addressed to the satisfaction of the easement owners prior to final map approval. 120. All waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clear and grubbing or other phases of the construction must be disposed of at appropriate recycling centers. The ~ Agenda Item No. I ...e r Page J b of b 3 ".-- Page Thirty-Seven - City Council Minutes - July 13,2004 applicant should contract with CR&R, Inc., for recycling and storage container services, but the applicant may use the services of another recycling vendor. Another recycling vendor, other than CR&R, Inc., cannot charge the applicant for bin rental or solid waste disposal. If the applicant is not using CR&R, Inc., for recycling services and the recycling material is either sold or donated to another vendor, the applicant shall supply proof of debris disposal at a recycling center, including verification of tonnage by certified weigh master tickets. 121. In accordance with the City's Franchise Agreement for waste disposal and recycling, the applicant shall be required to contract with CR&R, Inc., for removal and disposal of all waste material, debris, vegetation . and other rubbish generated during cleaning, demolition, clear and grubbing or all other phases of construction. ".-- RIVERSIDE COUNTY FIRE DEPARTMENT 122. The applicant shall comply with all comments and conditions of approval from the Riverside County Fire Department. COMMUNITY SERVICES DEPARTMENT 123. Applicant shall pay park-in-lieu fees for all proposed commercial buildings. 124. Applicant to maintain all on-site landscaping. 125. Applicant to comply with all City Ordinances regarding construction debris and removal (Chapter 8.16 LEMC). 126. Applicant to comply with all NPDES regulations. ~ OUTSIDE AGENCIES Agenda Item No. ) - e ' Page J 7 of b ') Page Thirty-Eight - City Council Minutes - July 13, 2004 "" 127. The applicant shall comply with all recommendation and requirements identified in the attached letter from Riverside Transit Agency dated December 8, 2003. 22. Tentative Tract Map No. 30496 (Canyon Hills Specific Plan). Mayor Buckley opened the public hearing at 8:07 p.m. Community Development Director Brady explained this project and detailed the location. He noted the commercial sites and multi-family uses within the project. He advised that the Planning Commission had recommended approval of the project; and noted that it was under the EIR for the entire Specific Plan area. He indicated that the applicant was present at this meeting, and noted that there were not specific plans or design review considerations at this time, other than the fire station. ~ Jim Stringer, Pardee Homes, indicated that they had reviewed and agreed to all of the Conditions of Approval; and explained that this map was for financing and leasing purposes. He indicated that there would be ample time to review the project. There were no additional comments from the public regarding this project. MOVED BY SCHIFFNER, SECONDED BY MAGEE TO APPROVE TENTATIVE TRACT MAP NO. 20496, BASED ON THE FOLLOWING FINDINGS AND CONDITIONS OF APPROVAL. Councilman Magee commented that Pardee Homes first approached the City in 1988 and waited for the market to come to them. He indicated that they had been a good partner for growth and thanked them for their participation in the community. Councilman Hickman commented that he was amazed with how quickly the fire station was moving. Mr. Stringer indicated that there was a ...."" Agenda Item No. Page 3 g- I <~, of [,5 ~ Page Thirty-Nine - City Council Minutes - July 13,2004 construction meeting tomorrow and construction would start next week. Councilman Hickman thanked Mr. Stringer for coming to the community. Mayor Buckley closed the public hearing at 8:11 p.m. THE FOREGOING MOTION CARRIED BY UNANIMOUS VOTE. FINDINGS: ~ 1. The proposed subdivision, together with the prOVISIons for its design and improvement, is consistent with the City General Plan and Canyon Hills Specific Plan; Title 16 of the Municipal Code relating to Subdivisions; and the State Subdivision Map Act. The project is consistent with the designated land use planning areas, development and design standards, and all other appropriate requirements contained in the Canyon Hills Specific Plan, General Plan, City Municipal Code, and Subdivision Map Act. 2. The proposed subdivision is compatible with the objectives, policies, general land uses and programs specified in the General Plan (Government Code Section 66473.5). The General Plan designates the project site as "Canyon Hills Specific Plan". The project is consistent with the land use plan, development and design standards and programs, and all other appropriate requirements contained in the Canyon Hills Specific Plan. 3. The effects this proposed subdivision is likely to have upon the housing needs of the region, the public service requirements of its residents, and the available fiscal and environmental resources have been considered and balanced. The project is consistent with the City's General Plan and Canyon Hills Specific Plan, will provide necessary public services and facilities, will pay all appropriate fees, and will not result in any adverse environmental impact. ",-. Agenda Item No. Page 3q I -C r of 63 Page Forty - City Council Minutes - July 13, 2004 ....." 4. The design of the subdivision provides to the greatest extent possible, for future passive or natural heating or cooling opportunities in the subdivision (Government Code Section 66412.3). The project will comply with all appropriate conservation requirements of the City and Uniform Building Code. CONDITIONS OF APPROVAL TENTATIVE TRACT MAP NO. 30496 _ PARDEE HOMES PLANNING DIVISION GENERAL 1. Tentative Tract Map No. 30496 will expire two years from date of approval unless within that period of time a Final Map has been filed with the County Recorder, or an extension of time is granted by the City of Lake Elsinore City Council in accordance with the Subdivision Map Act. Additional extensions of time (36 months maximum time per the Subdivision Map Act) may be granted per City Council approval. ....." . 2. Tentative Tract Map No. 30496 shall comply with the State of California Subdivision Map Act and shall comply with all applicable requirements of the Lake Elsinore Municipal Code (LEMC), unless modified by approved Conditions of Approval. 3. Future development shall comply with those standards and guidelines contained in the Residential Element, CommerciallInstitutional Element, Public Facilities and Services Element, Resources Management Element, Circulation Element, Zoning Element, and Community Wide Implementation Element as contained in the Canyon Hills Specific Plan document. 4. Tentative Tract Map No. 30496 shall comply with the State of California Subdivision Map Act and applicable requirements contained in the Canyon ....." Agenda Item No. Page 1 < t:-. ~ () of G3 ",...-. Page Forty-One - City Council Minutes - July 13, 2004 Hills Specific Plan document and the Lake Elsinore Municipal Code (LEMC), unless modified by approved Conditions of Approval. 5. Future development shall comply with those requirements and provIsIons contained in the Canyon Hills Development Agreement; 2004 Funding, Construction, and Acquisition Agreement; and Community Facilities District (CFD) No. 2003-02. 6. The applicant shall participate in the City of Lake Elsinore Citywide Landscaping and Street Lighting District, as appropriate. 7. The applicant shall provide all project-related onsite and offsite improvements as described in the Canyon Hills Specific document and Tentative Tract Map No. 30496. ",...-. 8. The applicant shall implement those mitigation measures identified in the 1989 Final Canyon Hills Specific Plan EIR and the 2003 Addendum to the Final Canyon Hills Specific Plan EIR. 9. All future proposals shall be reviewed by the City on a project-by-project basis. If determined necessary by the Community Development Director or designee, additional environmental analysis will be required. 10.Future construction shall meet all Riverside County Fire Department standards for fire protection and any additional requirements requested by the County Fire Department (see attached comments from Fire Department dated October 1,2003). ~ I1.The applicant shall defend (with counsel acceptable to the City), indemnify, and hold harmless the City, its Officials, Officers, Employees, Agents, and its Consultants from any claim, action, or proceeding against the City, its Officials, Officers, Employees, Agents, or Consultants to attach, set aside, void, or annul an approval of the City, its advisory agencies, appeal boards, or legislative body concerning implementation and construction of the Canyon Agenda Item No. \ . ~. ' Page ~ orb") Page Forty-Two - City Council Minutes - July 13, 2004 ...., Hills Specific Plan, which action is bought within the time period provided for in California Government Code Sections 65009 and/or 66499.37, and Public Resources Code Section 21167. The City will promptly notify the applicant of any such claim, action, or proceeding against the City and will cooperate fully with the defense. ProoRTOFmALTRACT~ 12.Alllots shall comply with minimum standards contained in the Canyon Hills Specific Plan. 13.A precise survey with closures for boundaries and all lots shall be provided per the LEMC. 14.Street names within the subdivision shall be approved by the Community Development Director or Designee. ......" 15.All of the improvements shall be designed by the applicant's Civil Engineer to the specifications of the City of Lake Elsinore. 16. The applicant shall comply with all conditions of the Riverside County Fire Department. 17. The applicant shall meet all requirements of Elsinore Valley Municipal Water District (EVMWD). PRIOR TO DESIGN REVIEW APPROVAL 18.Construction of multi-family units require approval of Condominium Plan(s). 19.All future structural development associated with this map requires separate Design Review approval. 20.Prior to Design Review approval, the applicant shall provide the following: ......" Agenda Item No. I . e.- ( Page Y A of G ~ ~ Page Forty-Three - City Council Minutes - July 13, 2004 . Design of bus shelter(s) along Railroad Canyon Road. Said design shall comply with design standards of the Riverside Transit Agency and City. . Prepare Conceptual Landscape Plan for Model Home Complex which describes species, size, and location of trees, shrubs, groundcover, hardscape, etc. to be provided. . Show that architectural treatments and articulation will be provided along all elevations, not only the front elevations. At a minimum, foam surrounds will be provided around all windows located along the side and rear elevations. ~ . Those side and rear elevations that are within the public view will be provided with additional architectural enhancements and articulations. . Show that those materials provided along the front elevations (i.e. brick, stone, etc.) will wrap around the side elevation and be flush with the front return walls. . All front return walls shall be constructed of decorative masonry concrete block. Wooden front returns are not allowed. . Perimeter walls around the subdivision shall be of decorative masonry concrete block. 21.Design for all drainage basins proposed with Tentative Tract Map No. 30496 shall be approved by the City Engineering Manager and Community Development Director or designee. Security fencing shall also be shown. Chain-link fencing is prohibited. PRIOR TO BUILDING PERMIT/GRADING PERMIT ~ Agenda Item No. f -e ' Page y ~ of 63> Page Forty-Four - City Council Minutes - July 13,2004 ,.." 22.Prior to issuance of any grading permit and/or building permit, the applicant shall sign and complete an "Acknowledgment of Conditions" and shall return the executed original to the Community Development Department. 23.The applicant shall obtain all necessary State and Federal permits, approvals, or other entitlements, where applicable, prior to each phase of development of the project. 24.The applicant shall comply with the following City programs: the City Source Reduction and Recycling Element and Household Hazardous Waste Element, the County Solid Waste Management Plan and Integrated Waste Management Plan. 25.Prior to issuance of building permit, the applicant shall submit a letter of verification (will-serve letter) to the City Engineering Manager, for all required utility services. ......, 26. The applicant shall meet all requirements of Elsinore Valley Municipal Water District (EVMWD). 27.All subdivision tracts shall annex into the existing Canyon Hills Homeowner's Association. 28. The applicant shall pay applicable fees and obtain proper clearance from the Lake Elsinore Unified School District (LEUSD) prior to issuance of building permits. 29.Pay all applicable fees including park fees. 30. The applicant shall submit a street improvement plan which describes proposed street and right-of-way improvements along Railroad Canyon Road and Canyon Hills Road, subject to approval by the City Engineering Manager. Said street improvement plan shall show design of proposed deceleration lanes, ....., Agenda Item No. Page I ,e ' Y L{ of G 3 '" Page Forty-Five - City Council Minutes - July 13,2004 roadway widening, driveways and approaches, median breaks, traffic signal, etc. 31. The applicant shall provide connection to public sewer for each lot within any subdivision. No service laterals shall cross adjacent property lines and shall be delineated on engineering sewer plans and profiles for submittal to the EVMWD. 32.Prior to issuance of building permit, the applicant shall prepare a Final Wall and Fence Plan addressing the following: . Show that a masonry or decorative block wall will be constructed along the entire tract boundary. - . Show materials, colors, and heights of rear, side and front walls/fences for proposed lots. . Show that front return walls shall be decorative masonry block walls. Front return wood fences shall not be permitted. . Show that side walls for comer lots shall be decorative masonry block walls. . Show that those materials provided along the front elevations (i.e. brick, stone, etc.) will wrap around the side elevation and be flush with the front return walls. 33.The applicant shall submit plans to the electric utility company for a layout of the street lighting system. The cost of street lighting, installation as well as energy charges shall be the responsibility of the developer and/or the association. Said plans shall be approved by the City and shall be installed in accordance with the City Standards. - A d I N ) -P , gen a tern o. L Page LIS of G 3 Page Forty-Six - City Council Minutes - July 13, 2004 ...", 34.The applicant shall meet all requirements of the providing electric utility company. 35. The applicant shall meet all requirements of the providing gas utility company. 36. The applicant shall meet all requirements of the providing telephone utility company. 37.A bond is required guaranteeing the removal of all trailers used during construction. 38.All signage shall be subject to Planning Division review and approval prior to installation. 39.Any alterations to the topography, ground surface, or any other site preparation activity will require appropriate grading permits. A Geologic Soils Report with associated recommendations will be required for grading permit approval, and all grading must meet the City's Grading Ordinance, subject to the approval of the City Engineering Manager and the Planning Division. Analysis of impacts of fills and cuts greater than 60 feet shall be provided. Interim and permanent erosion control measures are required. The applicant shall bond 100% for material and labor for one year for erosion control landscaping at the time the site is rough graded. ...", 40.The City's Noise Ordinance shall be met during all site preparation activity. Construction shall not commence before 7 :00 AM and cease at 5 :00 PM, Monday through Friday. Construction activity shall not take place on Saturday, Sunday, or any Legal Holidays. 41. The applicant for future commercial development shall prepare CC&Rs to describe methods for maintaining common areas, parking and drive aisle areas, landscaped areas, parkways, and all underground and above ground utility infrastructure improvements. ...", Agenda Item No. I . f- ,- Page Y b of G 3 r-- Page Forty-Seven - City Council Minutes - July 13, 2004 42. The applicant for future commercial development shall establish a reciprocal access and parking agreement with all prospective tenants. 43.The applicant shall submit a Sign Program for the approval of the Planning Commission prior to the issuance of the first building permit. PRIOR TO ISSUANCE OF CERTIFICATE OF OCCUPANCY 44. The applicant shall restrict all construction traffic from using Lost Road, south of the project boundary. All construction traffic will access the project area from Canyon Hills Road. ~ 45.Throughout construction, as deemed appropriate by the City and the applicant, fugitive dust suppression along Lost Road to minimize fugitive dust generation shall be applied. Fugitive dust suppression techniques may include soil watering, application of soil binders, and/or placement of gravel or other appropriate material to minimize vehicle generated dust. 46.0pen space lots shall be retained by the applicant or dedicated to a Conservancy. Maintenance of these open space lots shall be the responsibility of either the Conservancy and/or HOA. ENGINEERING 47.All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMC) prior to final map approval. 48. Tentative Tract Map 30496 shall be subject to all applicable conditions of approval of Tract Map 23848 and the approved Canyon Hills Specific Plan. 49.Applicant shall provide access for all parcels in Tentative Tract Map 30496. ~ Agenda Item No. I \ e < Page Lj 7 of b '3 Page Forty-Eight - City Council Minutes - July 13, 2004 ,..., 50.0n-site roadway system shall be consistent with proposed alignments on Tentative Tract Map 30496. 51.All open space and slopes except for public parks and schools, outside the public right-of-way shall be owned and maintained by either a homeowner's association or private property owner. 52.Provide soils, geology and seismic report including street design recommendations. Provide final soils report showing compliance with recommendations. 53.An Alquist-Priolo study shall be performed on the site to identify any hidden earthquake faults arid/or liquefaction zones present on-site or a statement by a registered Geologist stating that this project is outside the study zone. 54.1ndividual lot drainage shall be conveyed to a public facility or accepted by adjacent property owners by a letter of drainage acceptance or conveyed to a drainage easement. ....., 55.0n-site drainage facilities located outside of road right-of-way should be contained within drainage easements shown on the final map. A note should be added to the final map stating: "Drainage easements shall be kept free of buildings and obstructions". 56.All natural drainage traversing site shall be conveyed through the site, or shall be collected and conveyed by a method approved by the City Engineering Manager. 57.All parcels that border the San Jacinto River shall be protected from a 100 year storm event and a dam failure. 58.Applicant will be required to install first flush BMP's using the best available technology to mitigate any urban pollutants from entering the Cottonwood Creek and the San Jacinto River. ...""" Agenda Item No. I. e; Page y {( of (; 3 ,,-. Page Forty-Nine - City Council Minutes - July 13, 2004 59.Applicant shall obtain approval from Santa Ana Regional Water Quality Control Board for their storm water pollution prevention plan including approval of erosion control for the grading plan prior to issuance of grading permits. The applicant shall provide a SWPPP for post construction which describes BMP's that will be implemented for the development and including maintenance responsibilities. 60.Applicant shall provide a traffic study prepared by a registered engineer to determine the need for access, traffic signals on Canyon Hills Road and Railroad Canyon Road and the timing for the installation prior to final map approval. If the traffic signal is needed, the applicant will install the traffic signal at the appropriate certificate of occupancy subject to the approval of the City Engineering Manager. ,,-. 61.Access points to Railroad Canyon Road for Lots 1-3 and 4-11 shall provide for deceleration lanes at the project entrances. 62.Roof and yard drains will not be allowed to outlet through cuts in the street curb. Roof drains shall drain to a landscaped area when ever feasible. 63.Intersection site distance shall meet the design criteria of the CAL TRANS Design Manual (particular attention should be taken for intersections on the inside of curves). If site distance can be obstructed, a special limited use easement must be recorded to limit the slope, type of landscaping and wall placement. 64. The landscaping in the median of Canyon Hills Road and Railroad Canyon Road shall not block site distance. 65.No residential lot shall front and access shall be restricted on Railroad Canyon Road and so noted on the final map. ,,-. 66. The applicant shall comply with a Cultural Resources Mitigation Program prior to final map approval or grading permit (whichever occurs first). The program Agenda Item No. 1- €--i Page Y q of 63 Page Fifty - City Council Minutes - July 13, 2004 ...", shall be based on site evaluations by qualified archaeologists and historians to establish significance of each site and a detailed plan for appropriate mitigation, subject to the approval of the Community Development Director. Compensation for disturbances to cultural resources shall be provided by a program to recover information from sites that shall be monitored by archaeologists where required by the EIR. In the event significant historic material is discovered, it shall be removed before grading occurs. 23. Resolution No. 2004-45. to Approve Placing Delinquent Refuse Bills on FY 2003-2004 Tax Rolls. Mayor Buckley opened the public hearing at 8:12 p.m. Parks & Open Space Manager Fazzio explained this item and noted that David Fahrion was present to answer questions. ...", David Fahrion, representing CR & R, noted that this was the annual item for the fees that were not paid. He clarified that while there was a total of 1,620 parcels, most were from past years, or by request of the property owners, with only about 60 being delinquent. He offered to answer questions. There were no further comments. Mayor Buckley closed the public hearing at 8: 13 p.m. MOVED BY KELLEY, SECONDED BY HICKMAN AND CARRIED BY UNANIMOUS VOTE TO ADOPT RESOLUTION NO. 2004-45. RESOLUTION NO. 2004-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE AFFIRMING THE REPORT OF DELINQUENT RESIDENTIAL REFUSE FEES AND DIRECTING THEIR COLLECTION ON THE PROPERTY TAX ROLLS. ...", Agenda Item No. I-e ' Page S 0 of G.3 ~ Page Fifty-One - City Council Minutes - July 13, 2004 24. Public Hearing on the proposed Street Vacation of Flint Street - Resolution No. 2004-46. Community Development Director Brady noted that this was a request by the property owner, and related to the area between Lowell and Kellogg. He explained that Flint Street was only on paper in that area, due to the topography. He indicated that there was no need for that portion of Flint to be developed or improved and recommended the vacation. Mayor Buckley opened the public hearing at 8:14 p.m., asking those persons interested to speak. No one spoke. The public hearing was closed at 8:15 p.m. "..... MOVED BY KELLEY, SECONDED BY HICKMAN AND CARRIED BY UNANIMOUS VOTE TO ADOPT RESOLUTION NO. 2004-46, AND DIRECTED CITY CLERK TO RECORD THE STREET VACATION. RESOLUTION NO. 2004-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, FOR THE V ACA TION OF A PORTION OF FLINT STREET. 25. Multi-Species Habitat Conservation Program Fees - Ordinance No. 1124. Mayor Buckley opened the public hearing at 8:16 p.m. "..... City Attorney Leibold indicated that the last two pieces of the puzzle were the issuance of the Take Permit, which was just done on June 22nd; and the adoption of the Fee Ordinance by the City. She indicated that the proposed Ordinance was consistent with the form used by the County. She clarified that two readings were required, and the fees would be implemented sixty days later. Agenda Item No. ( , e I Page S I of (;.3 Page Fifty-Two - City Council Minutes - July 13, 2004 ......, Vida Boice inquired if this Ordinance would impact the public or only the builders. Mayor Buckley indicated that it was like the TUMF fee, which is paid at building permit on new development only. Mayor Pro Tern Kelley commented that the builders only means to pay this was to tack in onto the cost of the house. She detailed the costs associated with this program and indicated that she was not in favor of the MSHCP and would be voting no. Councilman Schiffner indicated that he would vote in favor of this item with great reservation, as he did not favor the MSHCP plan, but felt there was hardly any choice. Mayor Buckley closed the public hearing at 9: 17 p.m. MOVED BY MAGEE, SECONDED BY HICKMAN TO ADOPT ORDINANCE NO. 1124, UPON FIRST READING BY TITLE ONLY: ......, ORDINANCE NO. 1124 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, TO ESTABLISH A LOCAL DEVELOPMENT MITIGATION FEE FOR FUNDING THE PRESERVATION OF NATURAL ECOSYSTEMS IN ACCORDANCE WITH THE WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERV A TION PLAN. UPON THE FOLLOWING ROLL CALL VOTE: AYES: COUNCILMEMBERS: HICKMAN, MAGEE, SCHIFFNER, BUCKLEY NOES: COUNCILMEMBERS: KELLEY ......, Agenda Item No. J. e r Page S ~ of G -S ".-- Page Fifty-Three - City Council Minutes - July 13, 2004 ABSENT: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE BUSINESS ITEMS 31. Unallocated Revenue Policy. ".-- Administrative Services Director Pressey explained that this policy was presented as a best business practice. He detailed the factors included being scope, objectives, calculation of unallocated revenue balances, reporting, and allocation of unallocated revenues. He explained that it clarified what the balances could be used for, and recommended adoption. He concurred with a recommendation of Councilman Magee during the agenda review study session, with regard to the calculation and the inclusion of unanticipated savings in that number. City Manager Watenpaugh noted that another piece to include was the anticipated savings minus the savings going to the reserves. MOVED BY SCHIFFNER, SECONDED BY HICKMAN AND CARRIED BY UNANIMOUS VOTE TO ADOPT THE UNALLOCATED REVENUE POLICY AS PRESENTED. 32. Increase of Traffic Infrastructure Fee (TIF) for Development Projects- Resolution No. 2004-47. ".-- Community Development Director Brady explained that this item was for an adjustment to the Traffic Impact Fee which was adopted by the City Council several years ago, on new development for the improvement of roads in the City. He commented that it was used for specifically identified projects. He noted detailed the current fees and the new fees as proposed. He advised that the proposed increase was for a two year period at 7.6% or about $9 I dollars per unit. He indicated that it would increase the funding available for improvements to circulation and traffic signals. He explained Agenda Item No. I. e r PageS 3 of b '3 Page Fifty-Four - City Council Minutes - July 13,2004 "Wf/II' that there was an opportunity once a year to review the fees, and staff was recommending an increase. Councilman Magee commented that the increase reflected the increase in the construction cost index. He explained that it was like the cost of living, to keep pace with inflation. Councilman Hickman clarified that this was only added to new homes, so it was just a housekeeping item. MOVED BY MAGEE, SECONDED BY KELLEY AND CARRIED BY UNANIMOUS VOTE TO ADOPT RESOLUTION NO. 2004-47: RESOLUTION NO. 2004-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, ESTABLISHING AN INCREASE OF TRAFFIC INFRASTRUCTURE FEE (TIF) FOR DEVELOPMENT PROJECTS WITHIN THE CITY OF LAKE ELSINORE. "Wf/II' 33. Developer Agreement Fee Policy. Administrative Services Director Pressey indicated that as part of the annual budget adoption process, unallocated revenues and developer agreement fees had been discussed. He advised that the proposed policy would provide parameters on what those funds could be used for. He noted that the Government Code and Municipal Code both addressed Developer Fees, so there might be restrictions within the agreement with the developer, or the issue might not be addressed. He indicated that this would provide guidance toward the use of any unrestricted funds. He stressed that they were not routine operating costs, and were required to be used for public facilities or for the City residents in general. '" Agenda Item No. I -e i Page ~ of G3 ~ Page Fifty-Five - City Council Minutes - July 13, 2004 Councilman Schiffner commented that it sounded like they would apply to almost any public purpose. Mayor Buckley stressed that they were focused on one time issues. MOVED BY SCHIFFNER, SECONDED BY MAGEE AND CARRIED BY UNANIMOUS VOTE TO ADOPT THE DEVELOPER AGREEMENT POLICY AS PRESENTED. 34. Economic Development Contracts. City Manager Watenpaugh deferred to Assistant City Manager Best, noting that the funding for these items had already been approved. ~ Assistant City Manager Best explained that this was the presentation of the annual memberships in support of economic development efforts. She noted that they included three contracts for which the funding had already been approved, so this is the consideration of ratifying memberships and approving contracts. She explained the function of the Economic Development Corporation of Southwest Riverside County, at a cost of $6,250, to include a seat on the executive committee with full participation. She noted that Diane Session was present in the event there were questions. She detailed the Economic Alliance, at an annual cost of $25,000, and noted that it had been the same amount since its inception. She detailed the other funding sources being other cities in the corridor and the County of Riverside. She advised that the third consideration was for the Chamber of Commerce, and noted that the Chamber provide local business networking services. She noted that the funding over the last two years had been $50,000 and that was being requested again. She reiterated that it was all allocated and set aside in the budget. She noted that Stevie Field and Jack McColley were also present for questions. /'"' Councilman Magee commented on the Southwest Economic Alliance and noted that the packages they develop are quite impressive. He indicated that the Alliance was fortunate to have Stevie Field working on the Agenda Item No. I. e- ' Page 55 of b::7 Page Fifty-Six - City Council Minutes - July 13, 2004 "" Alliance's behalf. He noted that they have four clients and she does not play favorites, but instead looks for the best match to the business or developer. He indicated that the City was extremely lucky to have that type of individual working on behalf of the City. Councilman Schiffner noted that he had been involved in a lot of discussion of highway facilities and noted that at each meeting there are comments that the area should do something to bring jobs. He indicated that he always wanted to tell them that programs such as this bring jobs. Mayor Pro Tern Kelley concurred with benefits of participation in these programs. She suggested that with regard to the Lake Elsinore Chamber of Commerce, she noted the events they sponsored and that she had looked at the goals and objectives. She suggested that some of them needed to be revitalized a bit. "" Councilman Hickman commented on the work of the Chamber. MOVED BY HICKMAN, SECONDED BY KELLEY AND CARRIED BY UNANIMOUS VOTE TO APPROVE THE FOLLOWING REQUESTS: EDC of Southwest Riverside County - $6,250 South West California Economic Alliance - $25,000 Lake Elsinore Valley Chamber of Commerce - $50,000 THE REGULAR CITY COUNCIL MEETING WAS RECESSED AT 8:35 P.M. THE CITY COUNCIL MEETING RECONVENED AT 8:45 P.M. ITEMS PULLED FROM THE CONSENT CALENDAR 5. Construction Contract for Machado Street Pavement Rehabilitation - R.I. Noble Company - $329.607. '-' Agenda Item No. I-e.-- r Page 5 b of b 3 ,-.. Page Fifty-Seven - City Council Minutes - July 13, 2004 Mayor Buckley noted that Bill Titto, who had requested the opportunity to speak on this item, was not longer at the meeting. MOVED BY MAGEE, SECONDED BY KELLEY AND CARRIED BY UNANIMOUS VOTE TO APPROVE THE AWARD OF CONTRACT FOR THE MACHADO STREET PAVEMENT REHABILITATION TO R.J. NOBLE COMPANY IN THE AMOUNT OF $329,607; AND AUTHORIZED THE TRANSFER OF $117,000 FROM THE CITY GAS TAX REVENUES TO THE PROJECT 8. City Treasurer Benefits. ,-.. Chris Hyland, 15191 Wavecrest, indicated that based on the facts that the City Treasurer was an elected office, she would suggest that he have the same benefits as the Council, including the amount paid for meeting attendance. She stressed the number of hours elected officials spend in meetings. She indicated that the Treasurer is a great person who is scrutinizing how the tax dollars were spent. She stressed that he should be receiving the same benefits and money as the Council. Mayor Buckley clarified that pay was not being discussed, and suggested ratifying the benefits already in place. He noted the argument used for passage of the budget. Councilman Magee noted that the staff report stated that there were no documents found to support the existing practice, and looked forward to the day, when he no longer had to read that statement, and instead found that there were Council policies in place. MOVED BY MAGEE, SECONDED BY HICKMAN TO RATIFY THE EXISTING BENEFIT PACKAGE OF HEALTH, VISION AND DENTAL INSURANCE FOR THE CITY TREASURER. ,-... Councilman Schiffner commented that there were several things that were not documented, that have been done for a long time. He noted that one of them is benefits for management staff, costing about $10,000 a year; and Agenda Item No. I -e I Page S 7 of C 3> Page Fifty-Eight - City Council Minutes - July 13,2004 ~ noted that this is in a similar category and amounts to about $10,000 a year. He indicated that he was in favor of this, but stressed that in one case it seemed to be a crime and in the other it was not a problem at all. Councilman Hickman commented that the Health & Wellness benefit was a pilot program, but this had been going on for a long time. He indicated that he would support this item. THE FOREGOING MOTION CARRIED BY UNANIMOUS VOTE. 9. Merit and Longevity Increases for Management. Mayor Buckley noted that Bill Titto who had requested an opportunity to speak on this item, was no longer in attendance. MOVED BY KELLEY, SECONDED BY SCHIFFNER TO RATIFY THE MERIT AND LONGEVITY INCREASES FOR MANAGEMENT. ~ Mayor Pro Tern Kelley noted that there was a study session on this item just a couple of days ago, and this was presented based on direction from that meeting. Councilman Magee commented that this item was discussed at the study session and in accordance with adopted City Personnel Policies, merit and longevity increases require a positive review by the supervisor, prior to disbursement of any increases. Councilman Hickman questioned the inclusion of the 2005-06 increases as listed. Councilman Magee clarified that the information noted was intended at a budgeting tool; and stressed that to achieve the increases there would need to be a positive evaluation of their performance. Councilman Hickman indicated that he was just clarifying. THE FOREGOING MOTION CARRIED BY A VOTE OF 3 TO 2 WITH COUNCILMEMBERS HICKMAN AND BUCKLEY CASTING THE ~ Agenda Item No. Page Ie, -.Sf?' of b.5 ,........ Page Fifty-Nine - City Council Minutes - July 13,2004 ,........ ~ DISSENTING VOTES. Mayor Buckley noted that he would still like to revise the system. THE REGULAR CITY COUNCIL MEETING WAS RECESSED AT 8:55 P.M. THE CITY COUNCIL MEETING RECONVENED AT 9:25 P.M. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES Donna Franson, 7 Villa Valtelena, noted a number of businesspeople had joined together to form a non-profit Lake Elsinore Citizens Committee, to unite all of the people with a vested interest in the City. She indicated that they already had a Board of Directors, and employer identification number. She presented copies of the bylaws for the Council. She noted that they would be publishing a regular newsletter, and all Councilmembers were able to submit an article for the newsletter. She requested that the Mayor submit an article for the first newsletter. She advised that each newsletter would feature different businesses and development projects, and provide the latest updates on key issues such as the Lake, Police, Fire, Schools, and key projects. She stressed the difficulty for the average citizen to keep up with City's progress. She indicated that they would accomplish their goals by educating their members, attending meetings, reporting to their membership, and bringing their concerns to meetings. She commented that in the last 1980's and early 1990's, a lot of mistakes were made by the City Council, but everyone was paying the price for the mistakes. She noted that there was a bright light at the end of the tunnel, and she was looking forward to working with the Council. Harvey Ryan, 17561 Sunnyslope Drive, thanked the Mayor and Council for his appointment to the Planning Commission. He noted that it was a big responsibility and when he was sworn in, it was very humbling. He indicated that he was present at this meeting as a citizen and business owner in the City. He advised that he had lived here for 17 years, and owns a business in the City. He Agenda Item No. ) . e,/ Page ~ cr of G 3 Page Sixty - City Council Minutes - July 13, 2004 ,..." indicated that he had good news about Lake Elsinore and commented that his experiences with the City had been great. He indicated that he and his brother opened a business and started talking to City Manager W atenpaugh in 1999 about his difficulties with the developer, the utilities and permits. He indicated that he had to get gas to the building. He advised that Community Development Director Brady called the people together to find a solution to get the building up. He indicated that because of the meeting his business was in Lake Elsinore, instead of somewhere else. He commented that they were waiting for customers and one day Assistant City Manager Best called and invited him to City Hall to discuss the economic gardening program and helped him grow their business; and they have prospered ever since. He commented that City officials were outside City Hall doing things for the City on their own time, and he had gotten to know these people better. He noted that they had done and excellent job in the assistance of the RDA Committee, and noted the additional assistance from Mark Dennis and Matt Pressey. He suggested that the thanks to the Committee should go to staff, as it would not have been possible without staff. He stressed the difficulty in keeping people motivated in the work force, and noted the importance of morale to a business. He indicated that he had come to realize that there was a lot of knowledge in the City staff, and stressed the depth of knowledge the staffhad to obtain answers. He suggested the issues discussed over the last few weeks should be settled in City Hall and not the newspapers. He indicated that he appreciated the employees and would like to see it resolved in a fair and equitable way. He stressed the need of experiences people with knowledge and integrity. He offered his thanks to staff. ......" CITY MANAGER COMMENTS City Manager W atenpaugh commented on the following: 1) Congratulated those who participated in the Boat Parade, noting that it was a great turnout. 2) Reminded the Council and Community, that the City would be hosting the Sister City Program as part of the Chamber Mixer on Agenda Item No. I < e ( Page b 0 of b 3 ,..." ~ Page Sixty-One - City Council Minutes - July 13, 2004 Wednesday, July 215t at 5 :30 p.m., with representatives from the City's sister City in Tahiti. He explained that there would be an exchange of flags and a variety of gifts. He indicated that it was open to the entire community and free to the public. He clarified that the Council and staff would not be going to Tahiti. 3) Thanked the Council for their efforts this evening. 4) Indicated that staffwould get information out about the Area Code Change. CITY ATTORNEY COMMENTS No Comments. ~ COMMITTEE REPORTS No Reports. CITY TREASURER COMMENTS City Treasurer Weber noted his comments at the last meeting regarding debt on the Stadium; and indicated that he met with the Finance Team and confirmed that about $38 million was still owed, as of today. He explained that it was about $22 million to build and he determined that there was indeed $38 million still owed. He indicated that he looked forward to the study on the tax increments in the RDA. He stressed that he wanted to see a plan to get rid of the debt, which would tie in with what was done with the money received from the sale of the Stadium. He stressed the need for caution with where the money is placed, and indicated it was important to do the right things with the money in hand right now. He noted that there were three outstanding bond issuances, but he felt it was possible to get rid of the debt and more forward. ~ City Manager Watenpaugh noted that there were copies of Mr. Weber's report in Agenda Item No. Page b ( I 'e ( of 63 Page Sixty-Two - City Council Minutes - July 13, 2004 '-" the Council packets this evening. CITY COUNCIL COMMENTS Councilman Hickman commented on the following: 1) Noted the availability of the Homeowners and Renters Tax rebates, and noted that application assistance was available at the Senior Center on Mondays and Tuesdays. He explained that if people had an annual income of less than $38,000 they could apply and get a rebate. 2) Indicated that he would like the copies of the petty cash disbursements and receipts for the last fiscal year. 3) Advised that Via Del Lago and Via del Luna had requested "no outlet" signs for their streets. '-" 4) Announced the Senior Center trip to Estudillo Mansion in San Jacinto on July 15th. He suggested calling the Senior Center for information. 5) Indicated that he already had his tickets for the Reverse Drawing. Councilman Schiffner commented on the following: 1) Thanked the audience for attending and sticking around for the meeting. Mayor Pro Tern Kelley commented on the following: 1) Congratulated staff on the July 4th events. Councilman Magee commented on the following: ....", Agenda Item No. Page I ~~ ( h?- of b ~ ,-... Page Sixty-Three - City Council Minutes - July 13, 2004 1) Advised that he had been approached by Trauma Intervention Program, to make a presentation before the Council on July 27th. He indicated that he would provide the contact information to the City Manager. Mayor Buckley commented on the following: 1) Announced the following upcoming events. July 20-22 - Baseball Showcase July 24th - Cruise Night ADJOURNMENT ,-... THE REGULAR CITY COUNCIL MEETING WAS RECESSED AT 9:40 P.M. THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE ATTEST: VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE ~ Agenda Item No. 1 e. ' Page G 3 of b '.:) MINUTES r--- PLANNING COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CA 92530 TUESDAY, JULY 06, 2004 OATH OF OFFICE: City Clerk Kasad administered Oath of Office to Michael O'Neal, Harvey R. Ryan, and Tylisha Larimer as the new Planning Commissioners. Chairman LaPere welcomed Harvey R. Ryan, Michael O'Neal, and Tylisha Larimer to the Commission. CALL TO ORDER Chairman LaPere called the Regular Planning Commission Meeting to order at 6:00 PM. Commissioner O'Neal led the Pledge of Allegiance. ~ ROLLCALL PRESENT: COMMISSIONERS: LAPERE, O'NEAL, UHLRY, LARIMER, AND RYAN ABSENT: COMMISSIONERS: NONE Also present were: Director of Community Development Brady, Engineering Manager Seumalo, Senior Planner Morita, Planning Consultant Donahoe, Associate Planner Coury, Associate Planner Miller, Rental Housing Clerk Alexen, and Deputy City Attorney Miles. SELECTION OF PLANNING COMMISSION VICE CHAIRMAN Chairman LaPere requested nominations for the position of Vice Chairman. MOVED BY UHLRY, SECONDED BY RYAN AND PASSED BY A UNANIMOUS VOTE OF ALL PRESENT TO NOMINATE COMMISSIONER O'NEAL AS VICE CHAIRMAN OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE. PUBLIC COMMENTS .,..-- None A8ENDA .rEM NO. \ ,~. "" PAGE--1- OF n. PAGE 2 - PLANNING COMMISSION MINUTES - JULY 06,2004 CONSENT CALENDAR ..., Minutes: 1. Planning Commission Minutes of June 15,2004. Vice Chairman O'Neal indicated a correction to the spelling of his last name from O'Neil to ONeal. MOVED BY UHLRY, SECONDED BY O'NEAL AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR AS MODIFIED. PUBLIC HEARINGS 2. Tentative Parcel Map No. 32336 and Tentative Tract Map No. 32337 for Forecast Homes. Chairman LaPere opened the Public Hearing at 6:03 PM, and requested the reading of the Staff Report. ..., Director of Community Development Brady indicated that the applicant has requested that this project be continued to the July 20, 2004 Planning Commission meeting. There being no further comments, Chairman LaPere closed the Public Hearing at 6:04 PM, and requested a Motion to have the project continued to the July 20, 2004 Planning Commission Meeting. MOVED BY O'NEAL, SECONDED BY UHLRY AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO CONTINUE TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACT MAP NO. 32337 TO THE JULY 20, 2004 PLANNING COMMISSION MEETING. 3. Tentative Parcel Map No. 31685 Chairman LaPere opened the Public Hearing at 6:06 PM and requested the reading of the Staff Report. Director of Community Development Brady indicated that this project is a Tentative Parcel Map and requested Associate Planner Coury to review it with the Commission. Associate Planner Coury indicated that this project proposes the subdivision of .82-acres of vacant land into three residential parcels. He stated that the subject site is located at the '-'" northeast comer of Mountain Avenue and Raveta Lane. He indicated that the proposed AQENDA ITEM NO. J . ~. PAGE~OFJ~ " PAGE 3 - PLANNING COMMISSION MINUTES - JULY 06, 2004 ,.,.-- subdivision has been deemed consistent with the R-l Zoning. He noted that the subdivision is required to dedicate up to 30 feet of street width frontage to accommodate for an ultimate 60- foot or right-of-way for Mountain Avenue. Associate Planner Coury indicated that this project has been deemed exempt pursuant to CEQA. He stated that Staff supports this project and recommends to approve and adopt a Resolution, based on the Findings, Exhibits and subject to the Conditions of Approval. He stated that the applicant is available to answer any questions that the Commission may have. Chairman LaPere requested the applicant to approach the podium. Mr. Sam Rizk, Engineer for the project stated that he would be available to answer any questions that the Commission may have. Chairman LaPere asked Mr. Rizk if he has read and agrees to the Conditions of Approval. Mr. Rizk stated ''Yes''. There being no further comments from the public, Chairman LaPere brought the discussion back to the Commission for comments. /""' Vice Chairman O'Neal stated that the subdivision is clearly consistent with the General Plan and concurs with Staff recommendations. Commissioner Uhlry requested clarification on Condition No. 67, which discusses waste disposal and recycling. Director of Community Development Brady stated that the City is responsible for meeting the requirements for the recycling of the trash and debris that is left behind on the construction site. He stated that Staff has selected CR&R to remove the trash for recycling purposes. Commissioner Uhlry stated that by only using CR&R, it could hurt the small trash hauling businesses. He stated that the smaller businesses do a great job and stated that he would like to see that this is brought up to City Council at a later date. Commissioner Uhlry asked the applicant if the street improvements for this project as well as Tentative Parcel Map No. 31357, which also belongs to the applicant, would all be put in at the same time. Mr. Rizk stated ''Yes''. Commissioner Uhlry had no further comments. ,.,.-- Commissioner Ryan asked if the access off Mountain would be a surface street that would parallel Mountain. Mr. Rizk stated ''Yes''. AGENDA HEM NO. }, ~ . PAGE ~ OF ll-- PAGE 4 - PLANNING COMMISSION MINUTES - JULY 06, 2004 ......." Commissioner Ryan asked if the entrance would be off Raveta Lane. Mr. Rizk stated "Yes". Commissioner Ryan had no further comments. Commissioner Larimer indicated that she had the same concerns as Commissioner Ryan. She requested that Mr. Rizk explain the entrance to the project site. Mr. Rizk indicated there would be three homes that would run parallel to Mountain. He stated that access off Mountain is not allowed; therefore, the City approved access off a private street. Commissioner Larimer asked if there would also be a fence. Mr. Rizk stated "No". Commissioner Larimer had no further comments. Chairman LaPere had no questions for the applicant. There being no further comments, Chairman LaPere closed the Public Hearing at 6:16 PM and requested the reading of the Resolution. ......." MOVED BY O'NEAL, SECONDED BY RYAN AND PASSED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 2004-99, A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL APPROVAL OF TENTATIVE PARCEL MAP NO. 31685. 4. Tentative Parcel Map No. 31357 Chairman LaPere opened the Public Hearing at 6:17 PM and requested the reading of the Staff Report. Director of Community Development Brady indicated that this is a request for approval of a Tentative Parcel Map No. 31357 and requested Associate Planner Coury review it with the Commission. Associate Planner Coury stated that the applicant is requesting approval for the subdivision of .96-acres of vacant land into four residential parcels. He indicated that the site is located at the northwest comer of Mountain Avenue and Raveta Lane. He stated that the project is deemed consistent with the R-1 Zoning and Staff recommends that the Planning Commission approve and adopt a Resolution based on the Findings, Exhibits, and is subject to the Conditions of Approval. He indicated that the applicant is Mr. Rizk, and would be available for any questions that the Commission may have. \ ~. AQENDA ITEM NO. . PAGE 'i OF~ ....., PAGE 5 - PLANNING COMMISSION MINUTES - JULY 06, 2004 r-- Chairman LaPere requested Mr. Rizk to approach the podium. Mr. Rizk, 1530 San Pointe Rd, Corona, stated that he has read and agrees to the Conditions of Approval. Chairman LaPere indicated that there are no requests to speak from the public and therefore brought the discussion back to the Commission for comments. Commissioner Uhlry had no comments. Vice Chairman O'Neal stated that he likes the average 8,000 square foot lots, that the subdivision is consistent with the General Plan and concurs with Staffs recommendations. Commissioner Larimer concurs with Staffs recommendations. Commissioner Ryan asked if the street improvements would be on both sides of the street. Director of Community Development Brady stated that the applicant is required to improve the road in front and adjacent to his property. He noted that the applicant has expressed that he would ask the adjacent property owners if they would be willing to contribute to the cost of full ,-.... street improvement. Commissioner Ryan had no further comments. Chairman LaPere concurred with Vice Chairman O'Neal's comments of the 8,000 square foot lots. He had no further comments. There being no further comments, Chairman LaPere closed the Public Hearing at 6:22 PM and requested the reading of the Resolution. MOVED BY O'NEAL, SECONDED BY RYAN, AND PASSED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 2004-100, A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE APPROVAL OF TENTATIVE PARCELS MAP NO. 31357. 5. Tentative Tract Map No. 30496. Chairman LaPere opened the Public Hearing at 6:23 PM and requested the reading of the Staff Report. ,-.... Director of Community Development Brady stated that this project is a Tentative Tract Map and requested Senior Planner Morita to review it with the Commission. AQENDA iTEM NO. \ l~' I '" PAGE-'-. OF -1.3.- PAGE 6 - PLANNING COMMISSION MINUTES - JULY 06, 2004 Senior Planner Morita indicated that this is a request for a tract map within the Canyon Hills Specific Plan area. He stated that this request is for a subdivision of 513 acres and would create 26 lots for several uses to include multi-family residential units, commercial uses, open space, and two lettered lots for public streets. ~ Senior Planner Morita stated that Staff supports the Tentative Tract Map and believes that the proposed tract map implements the City's General Plan and Canyon Hills Specific Plan. He recommends that the Planning Commission approve and adopt the Tentative Tract Map, based on the Findings, Exhibits and is subject to the Conditions of Approval. Chairman LaPere asked the applicant to approach the podium. Mr. Jim Stringer, 1181 California Avenue, Corona, representing Pardee Homes. He indicated that he has read and agrees to the Conditions of Approval. He indicated that he would be available to answer any questions that the Commission may have. Mr. Stringer also welcomed the two new Commissioners and gave them a brief overview of the project within Canyon Hills Specific Plan. There being no further comments from the public, Chairman LaPere brought the discussion back to the Commission for comments. Vice Chairman O'Neal requested Mr. Stringer to comment on the Maximum Density. ~ Mr. Stringer stated that the range on that particular zoning is 15 to 24 units per acre. Vice Chairman O'Neal had no further comments. Commissioner Uhlry indicated that he had some concerns with Condition No. 60. He would like to see the language changed from if the traffic signal is needed to when the trqific signal is needed. Engineering Manager Seumalo concurred with the change of language to Condition No. 60. Mr. Stringer agreed to the change as well. Commissioner Uhlry had no further comments. Commissioner Ryan asked if an association maintains the four lettered lots that are designated as open space. Mr. Stringer stated that the open space lots would eventually be dedicated to the City or to an appropriate environmental group. He stated the open space lots would not be maintained by any association. Commissioner Larimer requested Staff provide a copy of the Canyon Hills Specific Plan. She stated that she really likes the Canyon Hills area. She hoped that the commercial projects that ~ are targeted for that area would not increase the traffic too much. \ r AQENDA ITEM NO. (i. PAGEJ.... OF...1.3- PAGE 7 - PLANNING COMMISSION MINUTES - JULY 06, 2004 ",-.... Chairman LaPere stated that Pardee Development has done an excellent job. He concurred with Commissioner Uhlry's recommendation of changing the language on Condition No. 60. He had no further comments. Chairman LaPere closed the Public Hearing at 6:35 PM and requested the reading of the Resolution. MOVED BY UHLRY, SECONDED BY RYAN, AND PASSED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 2004-101, A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL OF LAKE ELSINORE APPROVAL OF TENTATIVE TRACT MAP NO. 30496 WHICH SUBDIVIDES APPROXIMATELY 513 ACRES OF THE CANYON HILLS SPECIFIC PLAN AREA INTO 26 TOTAL LOTS TO INCLUDE THE MODIFICATION TO CONDITION NO. 60. BUSINESS ITEMS ",-.... 6. Minor Design Review for a Single Family Residence to be located at 16871 Sannelle Street. Chairman LaPere excused himself from the meeting at 6:37 PM due to a conflict of interest and requested Vice Chairman O'Neal to lead this portion of the meeting. Vice Chairman O'Neal requested the reading of the Staff Report Community Development Director Brady stated that this item was a request for a Minor Design Review of a Single Family Residence, and requested Associate Planner Miller to review it with the Commission. Associate Planner Miller indicated that the applicant is requesting approval for a pre- manufactured 1,125 square foot residence to be placed on a 6,500 square foot vacant lot within the Country Club Height area. She indicated that the residential unit would have a living area to include a living room with a bay window, dining room, kitchen, three bedrooms, two bathrooms, and laundry room. ",-.... Associate Planner Miller stated that the applicant would provide an automatic irrigation system for landscaping in the front, side and rear setback areas including all slopes over 3 feet in height. She stated that the City requires that the rear yard be completely fenced. She stated that the applicant contacted her today regarding Condition No. 33. She stated that the applicant is requesting to change the language from "prior to building permit" to read "prior to occupanry': She indicated that Staff has agreed to the change of language to Condition No. 60. She indicated that Staff supports this project, and recommends that the Planning Commission approve and adopt a Resolution based on the Findings, Exhibits, and is subject to the Conditions of ACiENDA ITEM NO. \.~, " PAGE.::L OF .J.J.... PAGE 8 - PLANNING COMMISSION MINUTES - JULY 06, 2004 Approval. She indicated that the applicant 1s available to answer any questions that the Commission may have. """ Associate Planner Miller stated that Staff supports this project and recommends approval and recommends the Planning Commission adopt a Resolution based on the Findings, Exhibits, and subject to the Conditions of Approval. She noted that the applicant is present to answer any questions that the Commission may have. Vice Chairman O'Neal requested the applicant or representative of the project to approach the podium. Mr. Harry Price, 25240 Chapman Lane, Homeland. Vice Chairman O'Neal asked the applicant if he has read and agrees to the Conditions of Approval, with the exception to Condition No. 33. Harry Price indicated ''Yes''. There being no further comments from the applicant, discussion was brought back to the Commission for comments. Commissioner Uhlry indicated that he has concerns with the drainage. He indicated that it would be impossible for the drainage to be conveyed to Sannelle Street. "'-' Engineering Manager Seumalo recommended that Condition No. 39 should remain as is, as it would be possible to have the water drained to Sannelle Street. Commissioner Uhlry stated that he is glad to see development in this area. He stated that he likes the ideas of the applicant to landscape the slopes. He had no further comments. Commissioner. Larimer stated that she had a difficult time locating the lot in discussion. She asked the applicant if the address of the property were posted near the project. Mr. Price stated that the lot is marked with a blue-flagged marker. Commissioner Larimer stated that she believes she viewed the incorrect lot and therefore had no further comments. Commissioner Ryan also had concerns with the drainage. Commissioner Larimer asked the applicant to explain Condition No. 33. Mr. Price stated that he would like to start building the project and have it signed off before occupancy. He also commented on the drainage concerns. He stated that he could have a hydrology study conducted. """ AaENOA ITEM NO. J c~, , '" PAGE ~. OF-U- PAGE 9 - PLANNING COMMISSION MINUTES - JULY 06, 2004 ~ Vice Chairman O'Neal stated that he does not have any problem with Condition No. 33 and had no further comments. There being no further comments, Vice Chairman O'Neal requested the reading of the Resolution. Commissioner Uhlry stated that before he casts his vote, he would like to hear what Engineering Manager Seumalo had to say regarding the drainage issue. Engineering Manager Seumalo stated three conditions that would address drainage. He stated that they would be the change in volume, the change of direction, or the change in characters. He indicated that the applicant is conveying the flow, and therefore Staff finds it acceptable. Engineering Manager Seumalo stated that once the Commission sees fit to approve the project, it would go to plan check and the plan checker will check the drawings against the Conditions of Approval and City Standards. Commissioner Uhlry had no further comments. ,..--- MOVED BY RYAN, SECONDED BY LARIMER, AND PASSED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 2004-102, A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING MINOR DESIGN REVIEW FOR A SINGLE FAMILY RESIDENCE LOCATED AT 16871 SANNELLE STREET TO INCLUDE MODIFICATIONS TO CONDITION NO. 33 - APN 378-252-010. Chairman LaPere reconvened the meeting at 6:50 PM. 7. Minor Design Review for a Single Family Residence to be located at 507 Granite Street. Chairman LaPere indicated that this is a business item and requested the reading of the Staff Report. Director of Community Development Brady stated that this is a request for a Minor Design Review of a Single Family residence and requested Associate Planner Miller to review it with the Commission. Associate Planner Miller stated that the applicant is requesting approval to construct a 1,743 square foot home, to include a 484 square foot garage on a 7,150 square foot lot. She stated that the home would have three bedrooms, and two bathrooms. The architectural design would be considered Craftsman to include a covered porch. She stated that the applicant would be providing an automatic irrigation system and landscaping for the front yard. The rear yard would be completely fenced with a standard 6-foot wooden fence. ----- Associate Planner Miller indicated that Staff supports this project, and recommends that the Planning Commission approve and adopt a Resolution, based on the Findings, Exhibits, and is t~< AQENDA ITEM NO. . I , . "'-. PAGE -1- OF ....1..3L- PAGE 10 - PLANNING COMMISSION MINUTES - JULY 06, 2004 subject to the Conditions of Approval. She indicated that the applicant is present to answer any questions that the Commission may have. "'" Chairman LaPere requested the applicant to approach the podium. Mr. Rocky Welch, 421 South Coast Highway, Suite A-S42, Oceanside. Chairman LaPere asked the applicant if he has read and agrees to the Conditions of Approval. Mr. Welch indicated ''Yes''. Chairman LaPere requested comments from the public. There being no comments from the public, Chairman LaPere brought the discussion back to the Commission for comments. Commissioner Uhlry asked the applicant which lot was his. Mr. Welch stated that his lot is about 200 feet from Flint Street. Commissioner Uhlry had no further comments. Vice Chairman O'Neal stated that the drawings need to meet a minimum standard, and in this "'" case while the drawing were sloppy, they were readable. Commissioner Ryan supports Staffs recommendations. Commissioner Larimer noted that the lot is located in the Downtown Historic District and has requested a copy of the Standards. She had no further comments. Chairman LaPere noted that the residence would blend well with the surrounding area. He had no further comments. There being no further comments from the Commission, Chairman LaPere requested the reading of the Resolution. MOVED BY O'NEAL, SECONDED BY RYAN, AND PASSED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 2004-103, A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING MINOR DESIGN REVIEW FOR A SINGLE FAMILY RESIDENCE LOCATED AT 507 GRANITE STREET - APN 377- 272-012. INFORMATIONAL ITEMS Director of Community Development Brady announced that there would be the EDC .~ Luncheon on July 8 at the Diamond Stadium. He also announced that a Study Session would be ACiENDA ITEM NO. _\ C~( PAGE J.D... OF.-1.l- PAGE 11 - PLANNING COMMISSION MINUTES - JULY 06, 2004 ~ held on July 8 and special meeting to discuss the Costco project at 5:00 PM at the City's Cultural Center. STAFF COMMENTS Director of Community Development Brady . He welcomed Mr. Ryan and Ms. Larimer to the Planning Commission. . He congratulated Commissioner O'Neal on the Vice Chairman position. PLANNING COMMISSIONER'S COMMENTS Chairman LaPere commented on the following: ~ . He requested a Motion from the Planning Commission to request a Study Session for City Council to discuss the Country Club Heights area. Director of Community Development Brady stated that the City Council has already appointed a Country Club Heights Committee, which. meets once a month at the City Hall. He suggested having the Committee attend a Planning Commission meeting and give an overview of the area. . He welcomed Mr. Ryan and Ms. Larimer to the Planning Commission. . He congratulated Commission O'Neal on the position of Vice Chairman. Vice Chairman O'Neal commented on the following: . He indicated that at the last Planning Commission meeting, he suggested to have the Business Items be placed under the Consent Calendar. He stated that he would like this request considered by Staff and the Planning Commission. . He noted that the Country Club Heights Committee has been working towards a Specific Plan. He indicated that he would welcome anyone from the Country Club Heights Committee to attend a Planning Commission meeting and give an overview of what has been discussed at this point. Commissioner Ryan commented on the following: . He had no comments. ~ Commissioner Larimer commented on the following: AQENDA ITEM NO.J-+, ", PAGE...t.L OF..1L. --- PAGE 12 - PLANNING COMMISSION MINUTES - JULY 06, 2004 · She wanted to express her thanks to the City Council for appointing her to the Planning Commission. She asked the Director of Community Development if she could meet with either Staff or the Director to discuss the upcoming projects and possibly going to the projects together. Director of Community Development Brady indicated that he would accommodate the Commissioners request. · She indicated to Staff and to the Commission that she looks forward to working with everyone. "WII' Commissioner Uhlry commented on the following: . He concurred with Vice Chairman O'Neal's request to have the Business Items moved under the Consent Calendar. . He indicated that he is very concerned about protecting the small clean-up entrepreneur in the area rather than forcing everyone to go through CR&R. He stated that he sees the need for trash pick up in the City and (the compliances for the percentages of recyclables in the City). However, he indicated that he would like to have the small contractor be given a chance, as long as it is disposed of correctly and not just assumed or Conditioned that CR&R will conduct the business. Deputy City Attorney Miles stated that he would review the Franchise Agreement with CR&R and prepare a memo to the Planning Commission. . He advised Staff that he would be attending the EDC Luncheon on Thursday. . He welcomed Mr. Ryan and Ms. Larimer to the Planning Commission "WII' ADJOURNMENT THERE BEING NO FURTHER BUSINESS, CHAIRMAN LAPERE ADJOURNED THE MEETING AT 7:12 PM ON JULY 06,2004. "WII' Ron LaPere, Chairman AENDA ITEM NO. J f -"- PAGE.J....t OF a ,........ ,........ ,........ PAGE 13 - PLANNING COMMISSION MINUTES - JULY 06, 2004 Respectfully Submitted, Dana C. Porche' Office Specialist III A TIEST: Robert A. Brady, Secretary to the Planning Commission AENOA ITEM NO.j .r. PAGEJ1 OF.iL Jill Y 29. 2004 CITY OF LAKE ELSINORE WARRANT SUMMARY ~ FUND# 100 101 102 105 110 130 150 205 221 231 257 358 359 362 363 368 369 604 608 620 FUND DESCRIPTION TOTAL 1,282,023.16 44,837.88 7,700.18 7,898.66 1,982.95 29,549.68 837.20 70.00 4,200.00 4,031.61 2,045.00 2,025.00 2,025.00 1,350.00 2,025.00 750.00 10,000.00 1,000.00 1,648.97 15,585.57 GENERAL FUND SUPPLEMENTAL LAW ENFORCEMENT SERVICE FUND L.L.E.B.G. PROGRAM FUND MISCELLANEOUS GENERAL PROJECT FUND STATE GAS TAX FUND LIGHTING / LANDSCAPE MAINTENANCE FUND C.D.B.G. FUND TRAFFIC IMPACT FEE FUND PARK C.I.P. FUND LIBRARY C.I.P. FUND C.F.D. 2003-2 CANYON HILLS FUND C.F.D. 91-2 DEBT SERVICE FUND C.F.D. 90-3 DEBT SERVICE FUND C.F.D. 95-1 (1996-E) DEBT SERVICE FUND ' C.F.D. 88-3 III(A)/97 SERIES A DEBT SERVICE FUND C.F.D. 2004-2 VISCAYA DEBT SERVICE FUND C.F.D. 2004-X ROSETTA CANYON FUND ENDOWMENT TRUST FUND TRUST DEPOSITS & PRE-PAID EXP. COST RECOVERY SYSTEM 1,421,585.86 GRAND TOTAL ~ ,.... ACilENOA ITEM NO 2 " PAGEl"oF 5 8/2/2004 P:\WARRANT LIST MASTER\WARRANT 072904 Jill Y 29. 2004 CITY OF LAKE ELSINORE WARRANT LIST CHECK# VENDOR NAME 77800 VOID-(MORROW PLUMBING, INC.) 78007 VOID-(JASON STANLEY) 78408 DEPARTMENT OF CONSERVATION 78575 E. V. M. W. D. 78576 KELLEY, GENIE 78577 CALIFORNIA P.E.R.S. 78578 ENVIRONMENTAL CONTROL SOLUTION, INC. 78579 JOSE ARTURO RUBALCAVA 78581 VOID 78582-78583 A & A JANITORIAL SERVICE 78584 A BETTER PARTY 78585 ALBERT WEBB & ASSOCIATES 78586 PAUL A. ALBERT 78587 ALL PHASE REFRIGERATION & AIR 78588 ALLIED TRAFFIC EQUIPMENT 78589 ALPINE PREMIUM WATER-NATHAN GARNER 78590 AMERICAN FORENSIC NURSES 78591 APPLE ONE EMPLOYMENT SERVICES 78592 ARTISAN GOLDSMITHS & AWARDS 78593 AW DIRECT, INC. 78594 B & L SERVICES 78595 BERRYMAN & HENIGAR, INC. 78596 MARLENE BEST 78597 BIO-TOX LABORATORIES 78598 BOATS PLUS 78599 ROBERT BRADY 78600 BUNDY CANYON TURF SUPPLY 78601 CALIFORNIA PARK & RECREATION SOCIETY 78602 JOHN CARLSON 78603 CHOTT-SAXTON, SHIRLEY 78604 CITICORP VENDOR FINANCE, INC. 78605 COMPUTER ALERT SYSTEMS, INC. 78606 KIRT A. COURY 78607 COVINA PAINTS 78608 CRAFCO, INC. 78609 CUTTING EDGE STAFFING, INC. 78610 D & D CATTLE II, L.L.C. 78611 D & SELECTRIC 78612 D-N-A FLOORING 78613 DANKA OFFICE IMAGING 78614 DATA QUICK INFORMATION SYSTEMS, INC. 78615 MARK DENNIS (CHECK TO BE VOIDED ON 08/16/04 CHECK RUN DUE TO WRONG VENDOR) 78616 DL T SOLUTIONS, INC. 78617 DO IT CENTER 78618 CAROLE K. DONAHOE 78619 DRIVER ALLlANT 78620 D3 EQUIPMENT 78621-78627 E. V. M. W. D. 78628 EAGLE AERIAL 78629 ELITE ELEVATOR, INC. 8/2/2004 P:\WARRANT LIST MASTER\WARRANT 072904 ;) A~ENDA ITEM NO. S- o" PAGE ~ OF 10F4 AMOUNT (2,530.93) ......, (894.37) 9,357.00 9,050.00 138.00 383.56 6,390.00 3,227.91 0.00 2,957.50 235.95 12,490.27 237.60 803.50 95.90 212.40 32.50 3,138.64 138.05 247.24 210.11 42,449.34 240.70 1,316.81 14,482.69 ......, 280.00 159.74 140.00 300.37 50.00 770.41 75.00 4,900.00 28.04 1,261.30 2,995.20 7,452.55 5,175.00 1,883.66 74.96 1,068.00 348.50 3,931.42 400.84 3,250.00 148.97 80.95 38,128.78 8,424.50 312.00 ......, JULY 29. 2004 CITY OF LAKE ELSINORE WARRANT LIST ~HECK# VENDOR NAME J630 ELITE SIGNS & GRAPHICS 78631 ELSINORE ELECTRICAL SUPPLY, INC. 78632 ELSINORE PIONEER LUMBER CO. 78633 EMPLOYMENT SYSTEMS 78634 ESRI, INC. 78635 EXCEL LANDSCAPE, INC. 78636 EXXON MOBIL 78637-78638 FEDERAL EXPRESS CORPORATION 78639 FIRST AMERICAN REAL ESTATE SOLUTION 78640 G. NEIL DIRECT MAIL, INC. 78641 GOLF VENTURES WEST 78642 GRAINGER, INC. 78643-78644 GREENSCAPE 78645 ARLINE GULBRANSEN 78646 LORENA HANCOCK 78647-78649 HARRIS & ASSOCIATES, INC. 78650 HAULAWAY STORAGE CONTAINERS,INC. 78651 AMANDA HERNANDEZ 78652 I.C.M.A. RETIREMENT TRUST 78653 INLAND EMPIRE LOCK & KEY 78654 INTER CITY ENERGY SYSTEM 78655 JOBS AVAILABLE, INC. 78656 JOHN S. MEEK COMPANY, INC. ,...z.8657 STEVE KARVELOT 658 KELLY-MOORE PAINT COMPANY, INC. , d659 KOBATA & ASSOC., INC. 78660 L & M FERTILIZER, INC. 78661 LAKE AIR COMPANY 78662 LAKE CHEVROLET 78663 LAKE ELSINORE MATERIALS 78664 LEHMAN BROTHERS, INC. 78665 LEXIS NEXIS 78666 LIBRARY SYSTEMS & SERVICES, L.L.C. 78667 CHARLES MACKEY JR. 78668 THE MARK FISHER COMPANY 78669 MAYHALL PRINT SHOP 78670 MBIA MUNISERVICE COMPANY 78671 NANCY J. MCCLURE 78672 MCMASTER-CARR 78673 LINDA M. MILLER 78674 MINNESANG PEST SPECIALISTS 78675 DUANE A. MORITA 78676 MORROW PLUMBING, INC. 78677 MORROW PLUMBING, INC. (REPLACES CHECK #77800) 78678 MOTIVATIONAL SYSTEM 78679 NETCOMP TECHNOLOGIES, INC. 78680 NEXTEL COMMUNICATIONS 78681 PAL OFFICE PRODUCTS ~682 PAPER DIRECT, INC. 683 PERRIS FENCE & SUPPLY, INC. -~-- 8/2/2004 P:\WARRANT LIST MASTER\WARRANT 072904 AQENDA ITEM NO. :2- ,/ PAGE-3..-0F ~ 20F4 AMOUNT 1,454.63 215.73 42.99 2,900.80 21,241.27 316.04 321.67 196.48 144.45 241.59 24.04 37.55 10,168.46 77.25 2,588.00 107,013.93 223.20 1,000.00 4,733.97 8.09 49.25 92.00 303,311.25 157.50 228.54 4,200.00 165.82 671.00 3,143.43 523.66 4,893.75 1,332.00 4,031.61 4,690.00 97.00 54.95 375.00 38.24 607.19 3,037.50 1,766.00 5,404.00 53.26 2,530.93 500.00 4,500.00 1,604.79 210.69 215.83 630.34 Jill Y 29, 2004 CITY OF LAKE ELSINORE WARRANT LIST CHECK# VENDOR NAME 78684 PETTY CASH 78685 PHD PENSKE LEASING 78686 THE PRESS ENTERPRISE 78687 PRODUCTION VIDEO 78688-78689 PRUDENTIAL OVERALL SUPPLY 78690 QUILL CORPORATION 78691 RANCHO REPROGRAPHICS, INC. 78692 RENT SMART EQUIPMENT RENTALS, L.L.C. 78693 RIGHTW A Y 78694 RIVERSIDE COUNTY FIRE DEPARTMENT, PLANNING SECTION 78695 RIVERSIDE COUNTY SHERIFF 78696 RIVERSIDE COUNTY'S CREDIT UNION 78697 COUNTY OF RIVERSIDE OFFICE OF THE AUDITOR-CONTROLLER 78698 COUNTY OF RIVERSIDE SHERIFF, BOB DOYLE, LAKE ELSINORE STATION 78699 ROBBINS PEST MANAGEMENT, INC. 78700 ANTHONY ROMERO 78701 JESUS ROQUE 78702 ROTARY CLUB OF LAKE ELSINORE 78703 SERVICE ONE SERVICE, INC. 78704 SHRED-IT 78705 SIGNS PLUS 78706 TRACI SIGWAL T 78707 SIMPLOT PARTNERS 78708 SNAP ON TOOLS - CHAD BURNS 78709-78716 SOUTHERN CALIFORNIA EDISON CO. 78717 STANDARD & POOR'S RATINGS SERVICES -~-- 78718 JASON STANLEY (REPLACES CHECK #78007) 78719 STAUFFER'S LAWN EQUIPMENT 78720 STITCHWEAR, INC. 78721 PEGGY J. STORAASLI 78722 BOB STOVER, INC. 78723 TEAM AUTOAID, INC. 78724 TEMECULA VALLEY NEWS, INC. 78725 TEMECULA VALLEY PIPE & SUPPLY 78726 TERRYBERRY COMPANY, L.L.C. 78727 TEXTRON FINANCIAL CORPORATION 78728 TICOR TITLE COMPANY 78729 TOP-LINE INDUSTRIAL, INC. 78730 UNION BANK OF CALIFORNIA 78731 UNION BANK OF CALIFORNIA 78732 UNITED GREEN MARK, INC. 78733 UNITED PARCEL SERVICE 78734 UNIVERSITY OF PHOENIX 78735 VALLEY CENTER AUTO PARTS NAPA 78736 VAN BLARCOM, LEIBOLD, MC CLENDON & MANN 78737 VERIZON EQUIPMENT SALES & SERVICES 78738-78742 VERIZON CALIFORNIA, INC. 78743 WAL-MART STORES,INC. 78744 WELK RESORT 78745 WEST COAST ARBORISTS, INC. AMOUNT 327.46 '-" 898.58 9,736.85 525.00 322.71 970.66 10.44 6,548.98 2,101.64 211.40 313,871.59 2,925.00 2,127.68 24,666.47 245.00 200.00 360.00 100.00 5,000.00 770.25 230.00 78.75 517.63 133.76 38,629.23 '-'" 3,500.00 894.37 410.08 856.00 968.00 4,488.00 63.26 20.00 104.51 525.88 987.13 300.00 200.46 14,252.30 80,627.60 1 ,204.77 27.99 3,528.00 191.57 57,032.06 576.14 3,657.00 46.36 450.00 602.40 "--"" 8/2/2004 P:\WARRANT LIST MASTER\WARRANT 072904 30F4 AQENDA ITEM NO. ?- " PAGE~OF 5 ~ JULY 29. 2004 CITY OF LAKE ELSINORE WARRANT LIST ~BECK# .d746 78747 78748 78749 78750 78751 78752 VENDOR NAME WEST COAST WINDOW CLEANING WESTERN FARM SERVICE, INC. WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS WILLDAN KAREN WILLIAMS WOODSIDE HOMES ZEP MANUFACTURING COMPANY AMOUNT 450.00 498.24 4,554.00 2,176.00 42.00 1,000.00 91.00 TOTAL 1,283,950.43 PIE DATE: 07/09/04 PAYROLL TAXES 07/09/04 PAYROLL CASH 42,483.66 95,151.77 GRAND TOTAL 1,421,585.86 ~ ~ 8/2/2004 P:\WARRANT LIST MASTER\WARRANT 072904 40F4 ACilENDA ITEM NO. J.. PAGE 5" OF 5 ~ CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: BARBARA ZEID LEIBOLD, CITY ATTORNEY DATE: AUGUST 10,2004 SUBJECT: CONTRACT WITH BID AMERICA BACKGROUND On July 27, 2004, the City Council approved the bid of Bid America to provide digital imaging services on a bi-annual basis for record conversion and database development. The City Council directed that a contract be prepared for Bid America. DISCUSSION ~ The City Attorney's office has prepared the attached standard contract for non-professional services. FISCAL IMP ACT Approximately $20,000 as discussed in the July 27, 2004 Staff Report, Agenda Item No. 11. RECOMMENDATION That the City Council authorize the Mayor to execute the attached contract subject to any minor modifications as may be approved by the City Attorney. PREP ARED BY: David H. Mann, Assistant City Attorney APPROVED BY: Barbara Leibold, City Attorney APPROVED FOR LISTING BY: 4;lJ (J)iiftrrl City anager's Office ~ AQENOA ITEM NO. 3 PAGE-1-0FJ:l' SERVICES CONTRACT This Services Contract (the "Contract") is made and entered into as of the _ day of August, '-" 2004, by and between the City of Lake Elsinore, a municipal corporation ("City") and Bid America ("Contractor") . RECITALS A. Contractor is specially trained, experienced and competent to perform the special services which will be required by this Contract. B. Contractor possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Contract on the terms and conditions described herein. C. City desires to retain Contractor to render the services and related work as set forth in this Contract. AGREEMENT I. Scope of Services. a. Contractor shall perform the services described on Exhibit A which is attached hereto and incorporated herein by reference: Contractor shall provide said services at the time, place, and in the manner specified in Exhibit A, subject to the direction of the City through its staff that it may provide from time to time and in such manner as to minimize inconvenience and potential hazards to the City and the public. ~ b. Contractor shall furnish all necessary tools, equipment and vehicles at Contractor's sole expense. c. Contractor shall provide the City with at least two (2) contact telephone numbers that can be called by City when emergency maintenance conditions occur. Contractor shall provide a maximum of one-hour personnel response time upon notification. d. Contractor shall require each of its employees and subcontractors to adhere to basic Parks and Open Space standards of working attire which shall include basic uniforms, proper shoes and other equipment and gear as is required by State of California workplace safety regulations. Shirts shall be worn at all times, buttoned and tucked in. e. Contractor shall display the organization or firm name on all of its vehicles. Such display shall be legible from a distance to one-hundred (100) feet. In addition, Contractor shall, at its sole cost and expense, display directly below the organization or firm name, a magnetic sticker with the following message: "Under contract with the City of Lake Elsinore," a sample of which shall be provided by City. '-" 1 AGENDA ITEM NO. 3 PAGE ~r-OFJ..1. ~ 2. Time of Performance. The services of Contractor are to commence upon execution of this Contract and shall continue for a period of one year and may be extended for two consecutive one- year extensions upon the approval of the City Manager, subject to the review ofthe City CounciL 3. Compensation. Compensation to be paid to Contractor shall be in accordance with the Schedule of Charges set forth in Exhibit A, which is attached hereto and incorporated herein by reference. Payment by City under this Contract shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment. 4. Method of Payment. Contractor shall submit monthly billings to City describing the work performed during the preceding month. Contractor's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom (if applicable), and a description of any reimbursable expenditures. City shall pay Contractor no later than 30 days after approval of the monthly invoice by City staff. 5. Extra Work. At any time during the term of this Contract, City requests that Contractor perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary but which the parties did not reasonably anticipate would be necessary at the execution of this Contract. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from the City Manager or his/her designee unless such work is verbally requested in conjunction with an emergency maintenance request. Extra work will be invoiced separately from services performed in accordance with the Scope of Services. r"-, 6. Termination. This Contract may be terminated by the City or Contractor for cause upon thirty (15) days' written notice of termination. This contract may be terminated by the City without cause upon sixty (60) days written notice of termination. upon termination; Contractor shall be entitled to compensation for services performed up to the effective date of termination. 7. Reserved. 8. Contractor's Books and Records. a. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor to this Contract. b. Contractor shall maintain all documents and records which demonstrate performance under this Contract for a minimum period ofthree (3) years, or for any longer period required by law, from the date of termination or completion of this Contract. Co Any records or documents required to be maintained pursuant to ~s Contract shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these '"'" officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is 2 AGENDA ITEM NO. .~ PAGE ) OFn practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor's address indicated for receipt of notices in this Contract. "'" d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor's business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor's representatives, or Contractor's successor- in- interest. 9. Independent Contractor. It is understood that Contractor, in the performance ofthe work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Contractor shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Contractor hereby expressly waives any claim it may have to any such rights. 10. Interests of Contractor. Contractor (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Contract or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Contractor's services hereunder. Contractor further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Contract. 11. Ability of Contractor. City has relied upon the experience and training of Contractor to perform the services hereunder as a material inducement to enter into this Contract. Contractor shall therefore provide properly skilled personnel to perform all services under this Contract. All work performed by Contractor under this Contract shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent contractor in Contractor's field of expertise. "'" 12. Compliance with Laws. Contractor shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations. 13. Licenses. Contractor represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Contractor. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract, any licenses, permits, insurance and approvals which are legally required of Contractor, including but not limited to, a City business license. 14. Indemnity. Contractor shall indemnify and hold the City, its officers, employees, and agents free and harmless from any liability whatsoever, including wrongful death, based or assertedllpon act or omission of the Contractor, its employees, subcontractors, and agents relating to or in anyway connected with the accomplishment of the work or performance of service under this Agreement. As part of the foregoing indemnity, the Contractor agrees to protect and defend at Contractor's own """ 3 3 AQENDA ITEM NO. PAGE '-' OFJ.:l. expense, including attorney fees, the City, its offices, agents, and employees in any legal action based ".- upon any such alleged acts or omission. 15. Insurance Requirements. a. Insurance. Contractor, at Contractor's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. i. Workers' Compensation Coverage. Contractor shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Contractor shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Contractor for City. ii. General Liability Coverage. Contractor shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Contract or the general aggregate limit shall be at least twice the required occurrence limit. ~ Ill. Automobile Liability Coverage. Contractor shall maintain automobile liability insurance covering bodily injury and property damage for all activities ofthe Contractor arising out of or in connection with the work to be performed under this Contract, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1 ,000,000) combined single limit for each occurrence. iv. Contractual Liability Coverage. Contractor shall maintain contractual liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Contractor's operations under this Contract, whether such operations by the Contractor or by its employees or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single limit per occurrence basis. b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best=s rating of no less than A: VII and shall be endorsed with the following specific language: - - - i The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work ".-. performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations. 4 A~ENDA ITEM ~o. 3 _, -PAGE ~ OF '1.. ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained ......., by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. Ill. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits ofliability of the insuring company. iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City. c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Contractor shall demonstrate financial capability for payment of such deductibles or self-insured retentions. ......., d. Certificates of Insurance. Contractor shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein, unless such insurance, endorsements and/or certificates are otherwise waived by the Director of Administrative Services. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Contract. Current certification of insurance shall be kept on file with the City at all times during the term of this Contract. 16. Notices. Any notice required to be given under this Contract shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. If to City: City of Lake Elsinore Attn: City Manager 130 South Main Street Lake Elsinore, CA 92530 If to Contractor: Bid America Attn: Src.uc.n DO<J{aVl1c.S '1-1 () 85 EI"" S'U c <-c.. /11c..dt"'C.7,"" c..A f''Z-.5 b '- -I. .... '15/-6 77- 'f8[ q 5 ......., AQENDA ITEM NO. 3 PAGE~OFJ.:L "..... 17. .Entire Contract. This Contract constitutes the complete and exclusive statement of Contract between the City and Contractor. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Contract. 18. Amendments. This Contract may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney. 19. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Contract is the reputation, experience and competence of Contractor and the subcontractors listed in Exhibit D. Contractor shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or obligations of the Contractor under this Contract will be permitted only with the express consent of the City. Contractor shall not subcontract any portion of the work to be performed under this Contract except as provided in Exhibit D without the written authorization of the City. If City consents to such subcontract, Contractor shal~ be fully responsible to City for all acts or omissions of those subcontractors. Nothing in this Contract shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to payor to see to the payment of any monies due to any such subcontractor other than as otherwise is required bylaw. 20. Waiver. Waiver of a breach or default under this Contract shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Contract. "...... 21. Severability. If any term or portion of this Contract is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Contract shall continue in full force and effect. 22. Controlling Law Venue. This Contract and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Contract shall be held exclusively in a state court in the County of Riverside. 23. Litigation Expenses and Attorneys' Fees. If either party to this Contract commences any legal action against the other party arising out of this Contract, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees. 24. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Contract through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. It the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMSIENDISPUTE ("JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation. r" 6 AQENOA ITE.~ NOO. 3 PAGE-LOFU 25. Execution. This Contract may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Contract, it shall not be ....., necessary to produce or account for more than one such counterpart. 26. Authority to Enter Contract. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Contract. Each party warrants that the individuals who have signed this Contract have the legal power, right, and authority to make this Contract and to bind each respective party. 27. Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, City shall have the right to rescind this Contract without liability. For the term of this Contract, no member, officer or employee of City, during the term of his or her service with City, shall have any shall have any financial or other person interest, direct or indirect, in this Contract, or obtain any present or anticipated benefit arising there from. 28. Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. "'" IN WITNESS WHEREOF the parties have caused this Contract to be executed on the date first written above. CITY OF LAKE ELSINORE: CONTRACTOR: ~~~~ By~'Tc:,vGV\. POt) let I1A ..5 Its: t:J ( ...5,- J. c:.-vt ~ ATTEST: City Clerk '-'If! 7 AQENDA ITEM NO. ~ PAGE r OF--IlL '""" ,,-.... ,--... APPROVED AS TO FORM: City Attorney 8 3 AQENO: ITE~f.~n Attachments: Exhibit A - Scope of Services Exhibit B - Fee Schedule Exhibit C - Certificate of Exemption from Workers' Compensation Insurance Exhibit D - List of Subcontractors '-' """",,,. ...." 9 AQENOA ITEM NO. .3 PAGE..llL OF J.:l "'" "'" "'" EXHIBIT "A" SCOPE OF SERVICES 1. AGENDA ITEM NO. ..3 PAGE-u'-OF..LL Scope of Service City of lake Elsinore: Bid America DATE: 31812004 RE: Electronic Archiving: Plan Sheets & Documents "'-'" Building Department Paper Conversion Estimated Unit Item Description Quantity Cost Unit 101 Document Prep: 39,948 $0.0135 per image Total $539.30 Remove all staples, paper clips and other bindings. Remove stickies and place them on a separate sheet of paper. Tape torn documents as needed in order for them to pass through scanners. Place bar code sheets between documents for indexing purposes. 102 Permit Document & Cales Conversion: 30,077 $0.0918 per image Total $2,761.07 Scan permit documents at a minimum of 300 dpi and convert to a Group IV TIFF image format. Documents shall be of legal size and under. Double sided documents count as two images. Documents are to be indexed as stated below. 103 Plan Sheet Conversion: 9,871 $1.134 per image Total $11,193.71 Scan plan sheets at a minimum of 300 dpi and convert to a Group IV TIFF image format. Plan sheets not to exceed a width of 36". Plan sheets may be of mylar, vellum or paper medium. To be indexed as stated below. 104 Indexing & Multi-Paging: 39,948 $0.0378 per image Total $1,510.03 Group associated images into a single project number. Index each project by Street Address and Permit Number if available on the documents/plan sheet. Place indexing information along with images in the Microsoft Access Database Created in the Microfiche Conversion Scope of Service. 104 Pick Up of Original Plans & Documents: 1 $0.00 per trip Total Included If allowed to pick up all plans and documents in a single trip. No Charge. Included in the price. If not allowed to pick up all in a single trip: $55.00 per trip. Estimated Total: $16,004.12 """" Estimated Quantities have been based only on a visual inspection and not an accurate count. Your actual quantities will vary. ~ Convert-A-Doc AQENOA ITE=I;:;~Mng :5nsand More PAGEJ10FJ...J . ,-... Scope of Service City of Lake Elsinore: Bid America DATE: 3/8/2004 RE: Database Development Microsoft Access Development Estimated Unit Item Description Quantity Cost Unit 101 Microsoft Access Development 1 $2,862.00 Set Up Total $2,862.00 Develop Microsoft Access Database using version 97 or 2000. Database will perform record index searches using the following fields: Street Address, A.P.N. Type, Permit Number and Comments. Microsoft Access may be linked via ODBC to current or future GIS system as well as many of the permit prOQrams on the market. Estimated Total: $2,862.00 ~ ,-.. Convert-A-Doc AQENDA ITEM NO. 3 PAGEJ.i.OF-LL Simplified Archiving Solubons and More 01/16/2004 13:11 9096859989 INSURANCE OFFICE PAGE 01/01 Delle Entered: 1/16/20M Policy Number. ~CORDTI< CERTIFICATE OF LIABILITY INSURANCE llAT~ (YMIDD/VYVY} 1/16/2004 T1iIS CERTIFICATE IS ISSUED AS A MATIER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIRCATt HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR AL Tel{ THE COVERAGE AFFORDED BY THE POUClES BELOW. ._._t.INSUR~RS ~FOROING COVE~G~_.__J NAlC 11 i lN$vR!;.R "Fanwr' s Inilurance Excbap,g~ 1 :~R~~ B,Trud:i:-;;:".u~~ce- &xehanqe--'.'~' ..--..-. t-_... .......---. .___n... .._.... .....---;---..---... i IN5URr;R c: /---.... .....---- -.-.----- ...----... ~~l!~~~. .' i !NStlREA 1=. "-"" PROOUCER (909)685-9990 99-30-312 IUd - Alllorica INSIJIiED 41085 Elm St. Mg:;:;,ieta, CA 92562 COVERAGES THE 'POIJCle$ Ol"INSURANC.;. LISTED BELOW HAVE BEEN I$Sveo TO'rHE INSuRED NAMED ASOVE FOR THE 1>OUCY PERIOD INDICATED. NOTWITHSTANDING IW'f REQUlREMENI. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMeNT WITH RESPECT TO WHICH THIS CERTIFICATe MAY BE I$SUED OR MAY PERTAIN, THE INSURANCE AFFORO!O BY THE POlICIES OESCRl6ED HEREiN IS SUBJeCT TO All '(HE TERMS, EXClUSIONS ANO CONDITIONS OF SUCH POLICies. AGGREGATE UMITS SHOWN MAY HAVE BEEN ~EouCED BY PAID CI.AIMS. INSR;AOO-. . r-.....-;~;:;;;.;_~~~n._- P<iU:YEFA;C'T'IVq'POL~PPIRAn6N . \ 60216-~3-8B 1/20/2004 lJIIl'I'S F.ACH OCCuRRENCE 6 2 , 000 t 000 .... v 2 0 I'REMlSl:S.IEo\ octU~}... ' $ , 00,000 MEOEXPfAAyOtlepmctl) i.s 5000 . I PERSONAl & ADV WURY ! $ 2 , OOO~(jOO-.n_. ~~[N:OAAl AC;G~;;TE: s 4 I 000 I 000 lEB.QWCTS._t?'~~PAGG s 2,000,00.0 I ;,., C01AB:N!:D SINGLE LIMIT ~I < (12 scolOeoll " 1.4 ....- -_.. J ; BODILYINJUR':' 250 000 12/21/?00:'\ 12/21/2004 I {P<lrP6f>O'll S' ,._ ___ J 1/20/2005 ; liIOOn..Y INJUnY 15500 I 000 . (?et:.tt;oent) ~ l PROPER;~::$~ . I $ 10~- 000 (Pet ac::iUllnt) : t II\UrOONLY.~~OENT : s 10Tllm Tl1}J\I Eft ACe i S AuTO ONLY: AC'.G S 10 10/2003 10/10 20041.~C1!gC.?JRnENCE $ 1 ,000 I 000 I AGGR~~T[ S 1, (fob. ooijH --- 1/20/2005 B I , AUTOWBltE lIABilITY : X n ANY f>i,JIO I ~ All OW!\:8) AUTOS A I I :>C:1COU~ hUT05 f '15692-85-83 B I likeD AUTOS ~ NON-OWNED AUTOS :60216-93-86 1/20/2004 _...._.......___.___l "-"" ~. E llAfllUlY 1-1 ANY IoUTO I~ESS'IJotllREUA UAPlLITY X~ OCCUR LJ CI.A....S."'tJ~ f":xJ DEDuCTiBlE i' .1 RETENTION s250 . 00 woRKERs C~AllONANIl ~IM'LOYBlS lJAIlUTY AtfY PROPRlETORlPARTNERlEXECJT1\IE o~~crRIMr;t.lIl~ r;xa. UQr;[)? 1!y<:5.~"- SKCIAL PRCVISIONS be.,., OTMER 60216-95 26 B ! i I i I :N2007-97-62 I I ! 1/10/2004 ! l/lO/2005 IS I I~ j S WCSTATlJ. I jOJr I XJ.lMIXSL . _ IO.L. V.CtiACC;IOENT $ 1. 000, OOO_de-' u. DtS~~-:~ !;..;~;;;~ s 1, OOO-;--lfoo- E.:". (llSF~F _ POLlC;~~~ - ~ "1:000, 000 I ~"'PTIOI'lOf' O~YIOHS J LOCATIONS I VI::HICL~ II::XCLUSIONS AD!)Ef) BY ENDORSEa4ENT I ~I'ECIAl. P/lOVISION$ Additional I:nsurad: C;L.tJI' o1! TO~-lU\CO AQENDA ITEM NO. .3 PAGEl!i-OF . CERTIFICATE HOLDER CANCELLATION Ci ty of! 'l'orrance M'l'N: Ci. tY Clork 30:;11 Tomnce Blvd. Torrance, CA 90503 ltllOtIl.O .uN Of' THt; ABOVE OESCIlI8EO POlDES Be CANCl:U,al BEFORe TIE ~RATIQtoI PAn; rne~. TIU' I$$UING ll'UilJRER WILL EHOI!AVOR TO __~ DAYS WHlTTtN NOT1CE TO THE CCR1ll'lCATE fiOl.DER NAAIEn to THE lE.FT. BUT FAILURE TO 00 so SHALL IMPOSE NO OeuGATJON OR~ UAtlIUTY OF >>rt KlHD UP()N TH!; ~l'l. ITS AGOITS OR "-"" REPRESl!HTA'IlVES. AUTHORIZED IU!I'RESe>tTATM; ACORD 25 (2001/08) ~ -- r" EXHIBIT "B" SCHEDULE OF CHARGES 1. AQENDA ITEM NO. 3 PAGEli. OF..1.1. EXHIBIT "C" CERTIFICA TE OF EXEMPTION FROM WORKERS' COMPENSATION INSURANCE ...., I hereby certifY that in the performance of the work for which this Contract is entered into, I shall not employ any person in any manner so as to become subject to the Workers' Compensation Laws of the State of California Executed on this __ day of California. ,200_ at Contractor ...., AQENDA ITEM NO. 3 p^GE~OF~ 'will' EXHIBIT "D" "........ LIST OF SUBCONTRACTORS [INSERT] "........ ~ 3. AQENDA tTE~ NO. PAGELl~. OF i1- ~ CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCil., FROM: RICHARD J. W ATENP AUGH, CITY MANAGER DATE: AUGUST 10, 2004 SUBJECT: 2004-2005 C.D.B.G. SUPPLEMENTAL AGREEMENT BACKGROUND The City Council, at their regular scheduled meeting approved the 30th Year Community Development Block Grant projects for Fiscal Year 2004-2005. In June 2004, the City was notified by the Riverside County Economic Development Agency (EDA) that the City's programs were approved by the County Board of Supervisors. DISCUSSION ~ Upon the City's approval, the projects are forwarded to the Board of Supervisors of Riverside County for approval. Following the County's approval, they are forwarded to Housing and Urban Development (H.D.D.) for their concurrence and approval. With H.D.D.'s approvals, the County sends a supplemental agreement that the City must approve and return to the County. When the County Board of Supervisors approves the supplemental agreement, they will send the City a letter authorizing the City to "incur costs." When we receive this notification, we are then able to release funds to the approved projects with assurance of reimbursement from the County. FISCAL IMPACT The 30th Year allocation for the City of Lake Elsinore totals $266,199. RECOMMENDATION ~ It is recommended the Mayor and City Council approve the attached supplemental agreement for 30th Year C.D.B.G. Funds (File 0.650: 0.654: l.LE089; l.LE090; l.LE091; l.LE092), for Operation School Bell ($5,000); H.O.P .E. ($6,000); Lake Elsinore Senior Center ($19,000); Code Enforcement ($25,000); Dangerous Structure Abatement ($50,000); and Curb, Gutter, Sidewalk, Construction and Replacement Program ($161,199); and authorize the Mayor and City Clerk to execute the documents and mail, along with a certified copy of the minutes to the County of Riverside Economic Development Agency including a copy of the minute order by which the agreement was considered and approved. AGENDA ITEM NO. Y PAO~OF -3 C{ _ PREPARED BY: APPROVED BY: David W. Sapp, DirectorofCommun" Services LJ APPROVED FOR AGENDA LISTING: Richard J. Watenpaugh, City Man ger AGENDA ITEM NO. PACE 2 ....., ......, ....., LI OF 3> y ____ 2 ---- 6 17 18 19 20 21 22 23 24 ",--. I I . , 1 File: 0.650, 0.654, l.LE089, l.LE090, l.LE091,1.LE092 3 4 5 6 7 8 9 10 11 12 13 14 15 SUPPLEMENTAL AGREEMENT FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS COUNTY OF RIVERSIDE of the State of California, herein called, "COUNTY," and the CITY OF LAKE ELSINORE, herein called "CITY," mutually agree as follows: 1. GENERAL. COUNTY and CITY have executed a Cooperation Agreement dated July 2, 2002, whereby CITY elected to participate with COUNTY, which has qualified as an "Urban County" for purposes of receiving Community Development Block Grant (CDBG) funds, and to assist and undertake essential community development and housing assistance activities pursuant to the Housing and Community Development Act of 1974, as amended, hereinafter referred to as "Act". Said Cooperation Agreement dated July 2, 2002, is incorporated herein by reference and made a part of this Agreement as if each and every provision was set forth herein. 2. PURPOSE. CITY promises and agrees to undertake and assist with the community development activities, within its jurisdiction, by utilizing the sum of $266,199 CDBG Entitlement Funds, as specifically identified in Exhibits A, B, C, D, E, and F are attached hereto and consist of 3 pages (each), and by this reference are incorporated herein, for the projects: 0.650 Operation School Bell. $5.000.00. 0.654 Helping Our People of Elsinore. Inc. (H.O.P.E.. Inc.). $6.000.00. l.LE089 Lake Elsinore Senior Activity Center. $19.000.00. l.LE090 Curb. Gutter. Sidewalk. Construction and Replacement Program., $161.199.00. l.LE091 Code Enforcement-Dangerous Structure Abatement. $50.000.00. I.LE092 Code Enforcement. $25.000.00 CITY shall obtain COUNTY's approval, through its Economic Development Agency, of the project plans and specifications prior to CITY's construction of same when a project consists of a construction activity. 25 26 27 28 3. TERM OF AGREEMENT. The term of this Agreement for the projects shall be for a period of one (1) year from July 1, 2004 to June 30, 2005, and proceed consistent with the completion Page 1 of 8 AGENDA ITEM NO. Lf PAGE .3 OF 1 schedule set forth in Exhibits A, B, C, D, E and F. In the event that the projects are not substantially 2 completed by the time set forth in the completion schedule due to unforeseen or uncontrollable causes, '-'" 3 the schedule for the completion of the project may be extended by the period of the enforced delay. 4 Times of performance may also be extended in writing by the mutual agreement of CITY and 5 COUNTY. If substantial progress toward completion in conformance with the completion schedule, as 6 determined by COUNTY of the projects are not made during the term of the Supplemental Agreement, 7 COUNTY may suspend or terminate this agreement by the procedures set forth in the Section titled 8 "Termination", of this agreement and the entitlement funds associated with the projects may be 9 reprogrammed by COUNTY after appropriate notice is given. 10 4. DISPOSITION OF FUNDS. COUNTY's Board of Supervisors shall determine the final 11 disposition and distribution of all funds received by COUNTY under the Act consistent with the 12 provisions of Paragraphs 2 and 3 of this Agreement. COUNTY, through its Economic Development 13 Agency, shall: (1) Make payment of the grant funds to CITY as designated in Exhibits A, B, C, D, E 14 and F; (2) It is the CITY's responsibility to monitor the projects activity of Exhibits A, B, C, D, E and 15 F to ensure compliance with applicable federal regulations and the terms of this Agreement. CITY 16 shall comply with timely drawdown of funds by submitting monthly requests for reimbursement. All 17 disbursements of grant funds will be on a reimbursement basis and made within thirty (30) days after 18 the CITY has submitted its letter identifying payments and documentation which supports 19 expenditures. All authorized obligations incurred in the performance of the Agreement must be '-'" 20 reported by June 4,2004 for projects eligible under 570.201(e), Public Services; 3) The COUNTY will 21 directly manage and monitor projects identified in Exhibits A and B. These projects have been 22 determined to be Countywide, receiving grant funding from multiple sources; therefore, these projects 23 will be managed and monitored by the COUNTY. 24 5. COOPERATION WITH HOUSING ACTIVITIES. CITY shall cooperate with COUNTY 25 in undertaking essential community development and housing assistance activities, specifically urban 26 renewal and public assistance housing, and shall assist COUNTY in carrying out its Strategic Plan of 27 the Consolidated Plan and other requirements of the Community Development Block Grant Program. 28 6. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL ....., Page 2 of 8 A.CENDA ITEM NO. 4- PAOE~OF '3 1 QUALITY ACT (CEQA). Pursuant to Section I505I(d) of Title 14 of the California Administrative "........ '2 Code, CITY is designated as the lead agency for the projects that are the subject matter of this 3 Agreement. 4 7. HOLD HARMLESS ANDINDEMNIFICA TION. CITY shall comply with all applicable 5 laws, rules and regulations, and shall indemnify, save and hold harmless COUNTY and its agency 6 members and their respective agents, servants and employees of and from any and all liabilities, 7 claims, debt, damages, demands, suits, actions and causes of action of whatsoever kind, nature or sort 8 including, but not by way of limitation, wrongful death, expenses of the defense of said parties, and the 9 payment of attorney's fees, arising out of or in any manner connected with the performance by CITY 10 under this Agreement. 11 8. RECORDS AND INSPECTIONS. 12 a. CITY shall establish and maintain records in accordance with 24 CFR Part 570 and 13 Part 85 and OMB Circular A-87 as applicable and as they relate to the acceptance and use of federal 14 funds under this Agreement. 15 b. CITY shall maintain a separate account for CDBG Entitlement funds received as set "........ .0 forth in Exhibits (A, B, C, D, E and F). 17 c. CITY shall, during the normal business hours, make available to COUNTY and to 18 the Department of Housing and Urban Development for examination and copying all of its records and 19 other materials with respect to matters covered by this Agreement. 20 d. CITY shall not retain any program income as defined in Section 570.500 of Title 24 21 of the Federal Code of Regulations. Said program income shall be used only for the activities that are 22 the subject ofthis Agreement. Further, all provisions of this Agreement shall apply to such activities. 23 e. The CITY shall ensure projects that are serving limited clientele (570.208(a)(2)(i), 24 that at least fifty-one percent (51 %) of the persons benefiting from the CDBG funded activities are of 25 low and moderate income and meet the program income guidelines attached as Exhibits (A, B, C, D, E 26 and F). The CITY must provide the direct benefit documentation required. 27 9. FEDERAL REQUIREMENTS. CITY shall comply with the provisions of the Act and any 28 amendments thereto and the federal regulations and guidelines now or hereafter enacted pursuant to the ",--. Page 3 of 8 AGENDA ITEM N,9- Y PAOEJ OF 3 1 Act. More particularly, CITY is to comply with those regulations found in Part 85 and Part 570 of 2 Title 24 of the Code of Federal Regulations. CITY is to comply with OMB Circular A-87, or any "'" 3 subsequent replacement. CITY is to abide by the provisions of the Community Development Block 4 Grant Manual, prepared by COUNTY and cited in the above-mentioned Cooperation Agreement. City 5 to comply with Section 3 of the Housing & Urban Development Act of 1968: as amended attached 6 hereto as Exhibit "S". 7 1 O. INDEPENDENT CONTRACTOR. CITY and its agents, servants and employees shall act 8 at all times in an independent capacity during the term of this Agreement, and shall not act as, shall not 9 be, nor shall they in any manner be construed to be agents, officers or employees of the COUNTY. 10 11. TERMINATION. 11 a. CITY. CITY may not terminate this Agreement except upon express written consent 12 of COUNTY. 13 b. COUNTY. Notwithstanding the provlSlons of Paragraph II a, COUNTY may 14 suspend or terminate this Agreement upon written notice to CITY of action being taken and the reason 15 for such action: 16 (I) In the event CITY fails to perform the covenants herein contained at such "-if' 17 times and in such manner as provided in this Agreement; and 18 (2) In the event there is a conflict with any federal, state or local law, ordinance, 19 regulation or rule rendering any of the provisions of this Agreement invalid or untenable; or 20 (3) In the event the funding from the Department of Housing and Urban 21 Development referred to in Paragraphs 1 and 2 above is terminated or otherwise becomes unavailable. 22 c. Upon suspension of this Agreement, CITY agrees to return any unencumbered funds 23 which it has been provided by COUNTY. In accepting said funds, COUNTY does not waive any 24 claim or cause of action it may have against CITY for breach of this Agreement. 25 d. Upon suspension of this Agreement, CITY agrees not to incur any additional cost 26 with regard to the projects that are cited in the written notice as necessitating the suspensions. 27 12. NONDISCRIMINATION. CITY shall abide by Sections 570.601 and 570.602 of Title 24 28 of the Federal Code of Regulations which requires that no person in the United States shall on the "'" Page 4 of 8 y ACENDA ITEM NO. PA~ (0 OF 1 grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits ~ of, or be subjected to discrimination under any program or activity funded in whole or in part with 3 Community Development funds. 4 13. PROHIBITION AGAINST CONFLICTS OF INTEREST 5 a. CITY and its assigns, employees, agents, consultants, officers and elected and 6 appointed officials shall become familiar with and shall comply with the CDBG regulations 7 prohibiting conflicts of interest contained in 24 CFR 570.611, attached hereto as Exhibit "CI" and by 8 this reference incorporated herein. 9 b. CITY and its assigns, employees, agents, consultants, officers, and elected and 10 appointed officials shall become familiar with and shall comply with Section A-II of the County's 11 CDBG Policy manual, attached hereto as Exhibit "CI" and by this reference incorporated herein. 12 c. CITY understands and agrees that no waiver of exception can be granted to the 13 prohibition against conflict of interest except upon written approval of HOD pursuant to 24 CFR 14 570.611 (d). Any request by CITY for an exception shall first be reviewed by COUNTY to determine 15 whether such request is appropriate for submission to HUD. In determining whether such request is ~ _0 appropriate for submission to HOD, COUNTY will consider the factors listed in 24 CFR 570.611 (e). 17 d. Prior to any funding under this Agreement, CITY shall provide COUNTY with a list 18 of all employees, agents, consultants, officers and elected and appointed officials who are in a position 19 to participate in a decision making process, exercise any functions or responsibilities, or gain inside 20 information with respect to the CDBG activities funded under this Agreement. CITY shall also 21 promptly disclose to COUNTY any potential conflict, including even the appearance of conflict, that 22 may arise with respect to the CDBG activities funded under this Agreement. 23 e. Any violation of this section shall be deemed a material breach of this Agreement, 24 and the Agreement shall be immediately terminated by the COUNTY. 25 14. PROJECT ELIGIBILITY. As to CITY or its claimants, COUNTY shall bear no liability 26 for any later determination by the United States Government, the Department of Housing and Urban 27 Development or any other person or entity that CITY is or is not eligible under 24 CFR Part 570 to 28 receive CDBG funds. ~ Page 5 of 8 t\GENOA iTEMN(>...._.....~.- U'- nAO~ I __Or_. 3___f_,"~' ('r.. ' '''''~'~''_<7"_L''.7 1 15. USE OF PROPERTY. Whenever federal CDBG funds or program income are used, in 2 whole or in part, for the purchase of equipment or personal property, the property shall not be """" 3 transferred from its originally funded use for a period of five (5) years from the date that the City is no 4 longer a part of the urban COUNTY program. The CITY shall maintain an inventory for COUNTY 5 reVIew. 6 16. EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. CITY agrees to 7 notify and to require any lessee or assignee to notify Riverside County Workforce Development 8 Center/JTP A and GAIN - Department of Public Social Services of any and all job openings that are 9 caused by this project. 10 17. PUBLICITY. Any publicity generated by CITY for the project funded pursuant to this 11 Agreement, during the term of this Agreement, will make reference to the Contribution of the County 12 of Riverside Community Development Block Grant Program in making the project possible. 13 18. PROGRAM MONITORING AND EV ALUA TION. CITY shall be monitored and 14 evaluated in terms of its effectiveness and timely compliance with the provisions of this Agreement 15 and the effective and efficient achievement of the Program Objectives. Quarterly reports shall be due 16 on the last day of the month immediately following the end of the quarter being reported. The '-'" 17 quarterly written reports shall include, but shall not be limited to the following data elements: 18 a. Title of program, listing of components, description of activities/operations. 19 b. The projected goals, indicated numerically, and also the goals achieved (for each 20 report period). In addition, identify by percentage and description, the progress achieved towards 21 meeting the specified goals; additionally, identify any problems encountered in meeting goals. 22 c. If CDBG funded Activity meets National Objective under 24 CFR 570.208 (a)(2)(i), 23 SPONSOR shall report the following: 24 25 26 27 28 1) Total number of direct beneficiaries (clientele served) who are: . Moderate income . Low income . Very-low income 2) Percent of the Low/Moderate income beneficiaries """" Page 6 of 8 ACENDA ITEM NO. Lt PACE g< OF 3 1 3) 4) Racial ethnicity of clientele Number of Female Headed Households ~2 3 SPONSOR shall report beneficiary statistics monthly to EDA on the pre-approved Direct 4 Benefit Form, and Self-Certification Form (certifying income, family size, and racial ethnicity) as 5 required by HUD. Updated forms are to be provided to said SPONSOR by EDA should HUD 6 implement changes during the term of this agreement. 7 19. ENTIRE AGREEMENT. It is expressly agreed that this Agreement together with the 8 cooperation Agreement between the parties, embodies the entire agreement of the parties in relation to 9 the subject matter thereof, and that no other Agreement or understanding, verbal or otherwise, relative 10 to this subject matter, exists between the parties at the time of execution. 11 20. MINISTERIAL ACTS. The Executive Director of the COUNTY's Economic 12 Development Agency or his or her designee(s) are authorized to take such ministerial actions as may 13 be necessary or appropriate to implement the terms, provisions, and conditions of this Agreement as it 14 may be amended from time to time by COUNTY. 15 II ~ 6 II 17 II 18 II 19 II 20 II 21 II 22 II 23 II 24 II 25 II 26 II 27 /I 28 ~ Page 7 of 8 ACENDA ITEM NO. ~ PACE~ OF:.Js......d~ -- 1 21. MODIFICATION OF AGREEMENT. This Agreement may be modified or amended only 2 by a writing signed by the duly authorized and empowered representative of COUNTY and CITY ......., 3 respectively. 4 5 DATED: 6 7 ATTEST: 8 Nancy Romero Clerk of the Board COUNTY OF RIVERSIDE 9 10 11 12 13 14 15 DATED: By: Deputy By: Chairman, Board of Supervisors (Seal) APPROVED AS TO FORM 16 17 18 19 20 21 22 23 24 25 26 27 28 SH:AA:aj F :\SharedICDBGI I SlILElSuppAgr _ 04.089-092.doc ......., By: County Counsel ATTEST: CITY OF LAKE ELSINORE By: Mayor ....., Page 8 of 8 ACENDA ITEM NO. ',. PAoe----LL Of EXHIBIT A ,,-- age 1 of 3 FILE: 0.650 SPONSOR'S AGREEMENT Sponsor: Assistance League of Temecula Valley Address: 28720 Via Montezuma, Temecula, CA 92590 Project Title: Operation School Bell Location: 28720 Via Montezuma, Temecula, CA 92590 Description: The Assistance League of the Temecula Valley (Operation School Bell Program) will provide children ages 11-18 of L/M income families with clothing, school supplies, hygiene items, and reading books. CDBG funds will be used to purchase the necessary items to outfit each child. Project Requirements: This project serves limited clientele; therefore, the attached document for Direct Benefits needs to be completed and submitted to the County of Riverside Economic Development Agency on a monthly basis. Should no service be provided, submit the form indicating NO SERVICE. In addition, this is a multi funded project and will be administered by the Riverside County EDA as follows: Project Budget: Cost ~) Architect/Engineer Design Costs 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency CDBG Approved $37,000.00 Total CDBG Funding $37,000.00 CDBG Funding Sources: Third District $10,000.00 Cities: Lake Elsinore Murrieta Temecula ~otal Funding $5,000 $8,000 $14,000 $37,000 .ACENOAlTEM NO. 4 - . PAC1tLOF ,Jl[ _.~ EXHIBIT A Page 2 of 3 Timetable Implementation Schedule Milestone Program Services Submit Quarterly Report (in accordance to section 26 of Sponsor's Agreement) April 30, 2005 Semi-Annual Monitoring Site Visit Submit Final Claim for Reimbursement Program Services Complete Start Date July 1, 2004 December 3, 2004 FILE: 0.650 ......" Completion Date October 31, 2004 January 31, 2005 July 31, 2005 June 1, 2005 June 30, 2005 """ ......" ACENDA ITEM NO. if PAoe I 2. Of 'J Y ..... ,......, EXHIBIT A Page 3 of 3 FILE: 0.650 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT APPLICANT ANNUAL COMMUNITY DEVELOPMENT PROGRAM 1. NAME OF Riverside APPLICATION/GRANT NUMBER PROJECT SUMMARY County of 2. B-04-UC-06-0506 FROM (each year) 3. PERIOD OF APPLICABILITY TO 4. ~Original July 1, 2004 Date 5. NAME OF PROJECT STATUS Operation School Bell ___Revision, Date June 30, 2005 ___Amendment, 6. PROJECT NUMBER 7. ENVIRONMENTAL REVIEW 0.650 Exempt 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9. TELEPHONE NUMBER Assistance League of Temecula Valley (909)694-8018 10. DESCRIPTION OF PROJECT: The Assistance League of the Temecula Valley, through their Operation School Bell program, will provide children (ages 11-18) of L/M income families with clothing, school supplies, hygiene ~ items, and reading books. CDBG funds will be used to purchase the necessary items to outfit each child. ELIGIBILITY: 570.201 (e) BENEFIT: 570.208 (a) (2) (i) (B) 11. CENSUS TRACT(S)/ENUMERATION DISTRICT(S) N/A 12. ANTICIPATED ACCOMPLISHMENTS: Provision of services to 1,500 children. 13. CDBG COMPONENT ACTIVITIES of $) (List component activities using names OTHER of activities shown in Part A, COST Low/Mod Other Source SUMMARY, Form HUD-7067.) (a) PROGRAM YEAR FUNDS (in thousands CDBG Amount Benefit (b) Benefit (c) (d) (e) Public Services $37,000.00 14. Totals $37,000.00 15. Total Costs To Be Paid With Community Development Grant Funds ,,-.., (Sum of Columns b and c) $37,000.00 ACENDA ITEM NO. PAOf / 3 Lf OF:3 Y EXHIBIT B Page 1 of 3 FILE: 0.654 ...." SPONSOR'S AGREEMENT Sponsor: Helping Our People of Elsinore, Inc. (H.O.P.E.) Address: 29885 Second Street, Unit R, Lake Elsinore, CA 93532 Project Title: Helping Our People of Elsinore, Inc. (H.O.P.E., Inc.) Location: 29885 2nd St., Unit R, Lake Elsinore, CA 92532 Description: The H.O.P.E. Inc. emergency food pantry works directly with DPSS, LEUSD, and 16 non-profit organizations in the Lake Elsinore Valley to distribute food to low/mod income people, migrant workers, the elderly, and the homeless. CDBG funds will assist in the purchasing of food, transportation costs, supplies, equipment, and rent. Project Requirements: This project serves limited clientele; therefore, the attached document for Direct Benefits needs to be completed and submitted to the County of Riverside Economic Development Agency on a monthly basis. Should no service be provided, submit the form indicating NO SERVICE. In addi tion, this is a multi funded proj ect and will be administered by the Riverside County EDA as follows: Project Budget: Cost CDBG Approved 1) Architect/Engineer Design Costs 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency ...." $16,000.00 Total CDBG Funding $16,000.00 CDBG Funding Sources: First District $10,000.00 City: Lake Elsinore Total Funding $ 6,000.00 $16,000.00 ...." AtlENDA ITEM NO. Lf PACf~Of 3 If ~_ EXHIBIT B Page 2 of 3 ,,--..... .etable Implementation Schedule Milestone Program Services Submit Quarterly Report (in accordance to section 26 of Sponsor's Agreement) April 30, 2005 Semi-Annual Monitoring Site Visit Submit Final Claim for Reimbursement Program Services Complete ,,--..... ,,--..... Start Date July 1, 2004 December 3, 2004 FILE: 0.654 Completion Date October 31, 2004 January 31, 2005 July 31, 2005 June 1, 2005 June 30, 2005 AGENDA ITEM NO. PAOE I S 4- Of :JLl EXHIBIT B Page 3 of 3 FILE: 0.654 FROM PROJECT SUMMARY 3. PERIOD OF APPLICABILITY TO 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-04-UC-06-0506 ......" U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM July 1, 2004 June 30, 2005 4. ~Original (each year) ___Revision, Date ___Amendment, Date 5. NAME OF PROJECT 6. PROJECT NUMBER Helping Our People of Elsinore, 0.654 Inc. (H. O. P. E., Inc.) 7. ENVIRONMENTAL REVIEW STATUS Exempt 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT Helping Our People of Elsinore, Inc. (H.O.P.E.) 9. TELEPHONE NUMBER (909)245-7510 10. DESCRIPTION OF PROJECT: The H.O.P.E. Inc. emergency food pantry works directly with DPSS, LEUSD, and 16 non-profit organizations in the Lake Elsinore Valley to distribute food to low/mod income people, migrant workers, the elderly, and the homeless. CDBG funds will assist in the purchasing of food, transportation costs, supplies, equipment, and rent. ELIGIBILITY: 570.201 (e) BENEFIT: 570.208 (a)(2) (i) (A) '" 11. CENSUS TRACT(S)/ENUMERATION DISTRICT(S) N/A 12. ANTICIPATED ACCOMPLISHMENTS: Provision of service to 1,500 people. 13. CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS(in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD-7067.) Benefit Benefit (a) (b) (c) (d) (e) Public Services $16,000.00 14. Totals $16,000.00 15. Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $16,000.00 '" ACENOA ITEM NO. 4 PAO! I h Of 3'f EXHIBIT C ----- Page 1 FILE: I.LE089 SUPPLEMENTAL AGREEMENT Sponsor: City of Lake Elsinore, Community Services Department Address: 130 S. Main Street, Lake Elsinore, CA 92530 Project Title: Lake Elsinore Senior Activity Center Location: 420 E. Lakeshore Drive, Lake Elsinore, CA 92530 Description: The Lake Elsinore Senior Citizen's Center provides senior services for the entire Lake Elsinore Valley which includes nutrition programs, information assistance, referrals, medical exams, and social activities/interaction. CDBG funds will be used forstaff salaries and wages. Project Budget: I) Architect/Engineer Design Costs _____ 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency Cost $ CDBG Approved $ $19,000 TOTAL $19,000 ----- ACENDA ITEM NO. . PAOE~ I 7. OF Lf 3<.f \~ EXHIBIT C Page 2 Timetable Implementation Schedule Milestone (Option 1 - Public Service) Program Services Submit Quarterly Report (in accordance to section 26 of Sponsor's Agreement) Semi-Annual Monitoring Site Visit Submit Final Claim for Reimbursement Program Services Complete Start Date July 1, 2004 December 3, 2004 FILE: I.LE089 '-"" Completion Date October 31, 2004 January 31, 2005 April 30, 2005 July 31, 2005 June 1, 2005 June 30, 2005 .....", '-"" ACENOAITEM NO. 4 . PAoe~Of 3'1 EXHIBIT C ~ge 3 FILE: l.LE089 FROM PROJECT SUMMARY 3. PERIOD OF APPLICABILITY TO 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-04-UC-06-0506 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM July 1, 2004 June 30, 2005 4. ~Original (each year) ___Revision, Date ___Amendment, Date 5. NAME OF PROJECT 6. PROJECT NUMBER Lake Elsinore Senior Activity Center 7. ENVIRONMENTAL REVIEW STATUS 1.LE089 Exempt 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9. TELEPHONE NUMBER City of Lake Elsinore, Community Services Departmen (909)674-2526 10. DESCRIPTION OF PROJECT: The Lake Elsinore Senior Citizen's Center provides senior services for the entire Lake Elsinore Valley which includes nutrition programs, information assistance, referrals, medical exams, and social activities/interaction. CDBG funds will be used forstaff salaries and wages. ELIGIBILITY: 570.201 (e) BENEFIT: 570.208 (a) (2) (i) (A) 11. CENSUS TRACT(S)/ENUMERATION DISTRICT(S) ~. ANTICIPATED ACCOMPLISHMENTS: provision of senior service activity to ~roximately 1500 seniors. 13. CDBG COMPONENT ACTIVITIES (List component activities using names of activities shown in Part A, COST SUMMARY, Form HUD-7067.) (a) PROGRAM YEAR CDBG Low/Mod Benefit (b) FUNDS (in thousands of $) OTHER Source Amount Other Benefit (c) (d) (e) $ $ $ Public Services $19,000.00 14. Totals $19,000.00 15. Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $19,000.00 ,-.. ACENDA ITEM NO. LJ . -" PAO!-lQ- OF ''Jy- -- EXHIBIT D FILE: I.LE090 Page 1 '--' SUPPLEMENTAL AGREEMENT Sponsor: City of Lake Elsinore Address: 130 S. Main Street, Lake Elsinore, CA 92530 Project Title: Curb, Gutter, Sidewalk, Construction and Replacement Program. Location: Historic Downtown Lake Elsinore Description: CDBG funds will be used for the construction of new curb, gutter, and sidewalk, as well as the removal and replacement of deteriorated existing sidewalk in the historic downtown area. Estimates would provide 4,000 linear feet of new curb, gutter, and sidewalk, or a combination thereof in the downtown area. Project Budget: 1) Architect/Engineer Design Costs 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) OperationlMaintenance 10) Contingency Cost $ CDBG Approved $ ......" $161,199.00 TOTAL $161,199.00 '--' ACENOA ITEM NO. If . '. PAOf 2 0 OF :3 'j ~HIBIT D ;Ie 2 Timetable Implementation Schedule Milestone (Option 2 - Public Facilities) Prepare Plans & Specifications Bid Documents & Review Bid Advertisement, Bid Review & Award Construction Notice of Completion ,,-... ,...-. FILE: I.LE090 Start Date Completion Date July 1, 2004 December 2004 March 2005 November 1, 2004 February 2005 May 2005 June 2005 AGENDA ITEM NO. PAC! l \ Of Lf 3Lf EXHIBIT D Page 3 FILE: 1. LE090 FROM PROJECT SUMMARY 3. PERIOD OF APPLICABILITY TO 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-04-UC-06-0506 "'-" U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM July I, 2004 June 30, 2005 4. ~Original (each year) ___Revision, Date ___Amendment, Date 5. NAME OF PROJECT 6. PROJECT NUMBER Curb, Gutter, Sidewalk, I.LE090 Construction and Replacement Program. 7. ENVIRONMENTAL REVIEW STATUS Exempt 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT City of Lake Elsinore 9. TELEPHONE NUMBER (909)674-5170 10. DESCRIPTION OF PROJECT: CDBG funds will be used for the construction of new curb, gutter, and sidewalk, as well as the removal and replacement of deteriorated existing sidewalk in the historic downtown area. Estimates would provide 4,000 linear feet of new curb, gutter, andsidewalk, or a combination thereof in the downtown area. ELIGIBILITY: 570.201 (c) BENEFIT: 570.208 (a) (1) (i) 11. CENSUS TRACT(S)/ENUMERATION DISTRICT(S) ~ 12. ANTICIPATED ACCOMPLISHMENTS: Construction of new curb, gutter and sidewalks. 13. CDBG COMPONENT ACTIVITIES (List component activities using names of activities shown in Part A, COST SUMMARY, Form HUD-7067.) (a) PROGRAM YEAR FUNDS (in thousands of $) CDBG OTHER Low/Mod Other Amount Source Benefit Benefit (b) (c) (d) (e) $ $ Public Facilities $ $161,199.00 14. Totals $161,199.00 15. Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $161,199.00 ~ i 3 Lf< AOEN9A ITEM NO. PAO! 2 2 OF '" EXI-llBIT E Page 1 Sponsor: City of Lake Elsinore FILE: 1.LE091 SUPPLEMENTAL AGREEMENT Address: 130 South Main Street, Lake Elsinore, CA 92530 Project Title: Code Enforcement-Dangerous Structure Abatement Location: City of Lake Elsinore Description: The program consists of removal of abandoned vehicles and/or demolition of substandard structures that have been detennined to be uninhabitable, a public nuisance and pose a threat to public health and safety. CDBG funds will be used to carry out theprogram and for costs associated with removal or correction of violation. Project Budget: ,--. 1) Architect/Engineer Design Costs 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency -- Cost $ CDBG Approved $ $50,000.00 TOTAL $50,000.00 Lf 3'1 AGENDA ITEM NO. PAOE ? 3 OF EXHIBIT E Page 2 Timetable Implementation Schedule Milestone (Option 2 - Public Facilities) Prepare Plans & Specifications Bid Documents & Review Bid Advertisement, Bid Review & Award Construction Notice of Completion Start Date July 1, 2004 December 2004 March 2005 FILE: l.LE091 Completion Date November 1, 2004 February 2005 May 2005 June 2005 '-' ......." ......." ACENDA ITEM NO. Lf . PAC! 2 Lf Of 3 Y "". EXHIBIT E ~ge 3 FILE: I.LE091 FROM PROJECT SUMMARY 3. PERIOD OF APPLICABILITY TO 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-04-UC-06-0506 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM July 1, 2004 June 30, 2005 4. ~Original (each year) ___Revision, Date ___Amendment, Date 5. NAME OF PROJECT Code Enforcement-Dangerous Structure Abatement 6. PROJECT NUMBER 1. LE091 7. ENVIRONMENTAL REVIEW STATUS Exempt 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT City of Lake Elsinore 9. TELEPHONE NUMBER (909)674-3124 10. DESCRIPTION OF PROJECT: The program consists of removal of abandoned vehicles and/or demolition of substandard structures that have been determined to be uninhabitable, a public nuisance and pose a threat to public health and safety. CDBG funds will be used to carry out theprogram and for costs associated with removal or correction of violation. ELIGIBILITY: 570.201 (d) r- BENEFIT: 570.208 (a) (1) (i) CENSUS TRACT(S)/ENUMERATION DISTRICT(S) 12. ANTICIPATED ACCOMPLISHMENTS: Program demolition for substandard structures. 13. CDBG COMPONENT ACTIVITIES (List component activities using names of activities shown in Part A, COST SUMMARY, Form HUD-7067.) (a) PROGRAM YEAR CDBG Low/Mod Benefit (b) FUNDS(in thousands of $) OTHER Source Amount Other Benefit (c) (d) (e) $ $ $ Clearance $50,000.00 14. Totals $50,000.00 15. Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $50,000.00 ~ ACENDA ITEM NO. f PAO! 25 Of :3 Y- EXHIBIT F FILE: I.LE092 Page I ."'" SUPPLEMENTAL AGREEMENT Sponsor: City of Lake Elsinore Address: 130 South Main Street, Lake Elsinore, CA 92530 Project Title: Code Enforcement Location: City of Lake Elsinore Description: The City's Code Enforcement Division will identifY code violations throughout eligible areas of the City. The program will focus on issuing citations, to abate substandard structures, abandoned vehicles, graffiti, and will eliminate target nuisances inthe community. CDBG funds will be used for program operational cost. Project Budget: Cost CDBG Approved I) Architect/Engineer Design Costs $ $ 2) Administration Costs 3) Planning Costs "'" 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance $25,000.00 I 0) Contingency TOTAL $25,000.00 ~ AGENDA ITEM NO. . PA01! d-{; Of Lf 3l..j- ~HIBIT F je 2 Timetable Implementation Schedule Milestone (Option 1 - Public Service) Program Services Submit Quarterly Report (in accordance to section 26 of Sponsor's Agreement) Semi-Annual Monitoring Site Visit Submit Final Claim for Reimbursement Program Services Complete ,--.. ,--.. Start Date July I, 2004 December 3, 2004 FILE: L LE092 Completion Date October 31, 2004 January 31, 2005 April 30, 2005 July 31, 2005 June I, 2005 June 30, 2005 ACEN&A ITEM NO. PAO! 2.. / OF~ EXHIBIT F Page 3 FILE: 1. LE092 ......, U.s. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM FROM PROJECT SUMMARY 3. PERIOD OF APPLICABILITY TO 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-04-UC-06-0506 July 1, 2004 June 30, 2005 4. ~Original (each year) ___Revision, Date ___Amendment, Date 5. NAME OF PROJECT Code Enforcement 6. PROJECT NUMBER 1.LE092 7. ENVIRONMENTAL REVIEW STATUS Exempt 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT City of Lake Elsinore 9. TELEPHONE NUMBER (909)674-3124 10. DESCRIPTION OF PROJECT: The City's Code Enforcement Division will identify code violations throughout eligible areas of the City. The program will focus on issuing citations, to abate substandard structures, abandoned vehicles, graffiti, and will eliminate target nuisances inthe community. CDBG funds will be used for program operational cost. ELIGIBILITY: 570.202 (c) BENEFIT: 570.208 (a) (I) (i) 11. CENSUS TRACT(S)/ENUMERATION DISTRICT(S) .~ 12. ANTICIPATED ACCOMPLISHMENTS: Provision of extended code enforcement services. 13. CDBG COMPONENT ACTIVITIES (List component activities using names of activities shown in Part A, COST SUMMARY, Form HUD-7067.) (a) PROGRAM YEAR CDBG Low/Mod Benefit (b) FUNDS (in thousands of $) OTHER Source Amount Other Benefit ( c) (d) (e) $ $ $ Code Enforcement $25,000.00 14. Totals $25,000.00 15. Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $25,000.00 ~ ACEN9A ITEM NO. Lt- . PAC! 28: OF '] Lf Prohibition Against Conflicts of Interest ,.... EXHIBIT CI , page 1 of 4 ~ 570.611 Conflict of interest. (a) Applicability. (I) In the procurement of supplies, equipment, construction, and services by recipients, and by subrecipients (including those specified at ~ 570.204{c)), the conflict of interest provisions in 24 CFR 85.36 and OMB Circular A 110, respectively, shall apply. (2) In all cases not governed by 24 CFR 85.36 and OMB Circular A-110, the provisions of this section shall apply. Such cases include the acquisition and disposition of real property and the provision of assistance by the recipient, by its subrecipients, or to individuals, businesses and other private entities under eligible activities which authorize such assistance (e.g., rehabilitation, preservation, and other improvements of private properties or facilities pursuant to ~ 570.202, or grants, loans and other assistance to businesses, individuals and other private entities pursuant to ~ 570-203, ~ 570.204 or ~ 570.455). (b) Conflicts prohibited. Except for the use of CDBG funds to pay salaries and other related administrative or personnel costs, the general rule is that no persons described in paragraph (c) of this section who exercise or have exercised any functions or responsibilities with respect to CDBG activities ~isted under this part or who are in a position to participate in a decision \ 1.ng process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from a CDBG assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, ei ther for themselves or those wi th whom they have family or business ties, during their tenure or for one year thereafter. For the UDAG program, the above restrictions shall apply to all activities that are a part of the UDAG project, and shall cover any such interest or benefit during, or at any time after, such person's tenure. (c) Persons covered. The paragraph (b) of this section apply to consultant, officer, or elected official or of any designated public agencies, or under this part. conflict of interest provisions of any person who is an employee, agent, or appointed official of the recipient, subrecipients which are receiving funds (d) Exceptions: threshold requirements. Upon the written request of the recipient, HUD may grant an exception to the provisions of paragraph (b) of this section on a case-by-case basis when it determines that such an exception will serve to further the purposes of the Act and the effective and efficient administration of the recipient's program or project. An exception may be considered only after the recipient has provided the following: an assurance r~ription of (1) A disclosure of the nature of the conflict, accompanied by that there has been public disclosure of the conflict and a how the public disclosure was made; and ACENDA ITEM NO. . , PAoe :29 ~Of y 3 (-{~ Prohibition Against Conflicts of Interest EXHIBIT CI, page 2 of 4 ~ (2) An opinion of the recipient's attorney that the interest for which the exception is sought would not Violate State or local law. (e) Factors to be considered for exceptions. In determining whether to grant a requested exception after the recipient has satisfactorily met the requirements of paragraph (d) of this section, HUD shall consider the cumulative effect of the following factors, where applicable: (1) Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project which would otherwise not be available; (2) Whether an opportunity was provided for open competitive bidding or negotiation; (3) Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (4) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision making process with respect to the specific assisted activity in question; ~ (5) Whether the interest or benefit was present before the affected person was in a position as described in paragraph (b) of this section; (6) Whether undue hardship will result either to the recipient or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and (7) Any other relevant considerations. ~ AGENDA ITEM NO. PAce 3 0 Of 't 3l-{ ~ prohibition Against Conflicts of Interest Exhibit CI, page 3 of 4 Community Dvlpmt. Block Grant Policy Manual I.D. # A-11 (pg. 1 0 f 2) TOPIC: CONFLICT OF INTEREST CODED RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 This Conflict of Interest Code is written to comply with Federal Regulations (24 CFR Part 85). These Regulations. "Administrati ve Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments" require that grantees and sub-grantees will maintain a written code of standards of conduct governing the performance of their employees engaged in the award and administration of contracts. 1) No employee, officer or agent of the grantee shall participate in the selection, in the award or in the administration of a contract supported by Federal Funds if a conflict of interest, real or apparent, would be involved. ~Such a conflict will arise when: i) The employee, officer or agent; ii) Any member of the immediate family; iii) His/Her partners, or; iv) An organization which employs, or is about to employ any of the above has a financial or other interest in the firm's selection for award. 3) The grantee's or sub-grantee's officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors or parties to sub-agreements except as noted in Section 4. 4) A grantee's or sub-grantee's officers, employees or agents will be presumed to have a financial interest in a business if their financial interest exceeds the following: i) Any business entity in which the official has a direct or indirect investment worth one thousand dollars ($1,000) or more. ii) Any real property in which the official has a direct or indirect interest worth one thousand dollars ($1,000) or more. ,-.... ACENOA Ii t:ivl hV. Lf . PAO!~Of3LL___ Prohibition Against Conflicts of Interest Exhibit CI, page 4 of 4 Community Dvlpmt. Block Grant Policy Manual I.D. # A-II (pg. 2 of 2) "-"" TOPIC: CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 iii) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the official within 12 months prior to the time when the decision is made. iv) Any business entity in which the official is a director, officer, partner, trustee, employee, or holds any position of management. v) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($250) or more in value -..", provided to, received by, or promised to the official within 12 months prior to the time when the decision is made. 5) For purposes of Section 4, indirect investment or interest means any investment or interest owned by the spouse or dependent child of an official, by an agent on behalf of an official, or by a business entity or trust in which the official, the official's agents, spouse, and dependent children own directly, indirectly, or beneficially a 10-percent interest or more. -..", A\Jt;Ii\:;if\ II I;i<' I'''' .~. . '" PAO'e 3 2- Of _..':J<J. . EXHIBIT "S", page 1 of 2 ~ Economic Opportunities for Section 3 Residents and Section 3 Business Concerns Sec. 135.38 Section 3 clause. All section 3 covered contracts shall include the following clause (referred to as the section 3 clause ): A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. ,-. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. ~ AClt;Nl>A Ii 1:1\1I NO. Lf PACE 3 3 Of 3.Y EXHIBIT "S", page 2 of 2 '-"" E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also appliesto the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent '-"" feasible, but not in derogation of compliance with section 7(b). '-"" AGENDA ITEM NO. Lf PAm: 3 Y Of 3 Lf ~ CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: RICHARD J. W A TENP AUGH, CITY MANAGER DATE: CITY COUNCIL & REDEVELOPMENT AGENCY MEETING OF AUGUST 10, 2004 SUBJECT: TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACT MAP NO. 32337 APPLICANT: K. HOVNANIAN FORECAST HOMES, STEVEN J. FORD, VICE- PRESIDENT, FORWARD PLANNING OWNER: LA LAGUNA ESTATES, A GENERAL PARTNERSHIP, GEORGE DALE, PRINCIPAL LOCATION: NORTH OF MCVICKER PARK AND WEST OF GRAND A VENUE AND LINCOLN STREET, COVERING AN AREA DESIGNATED AS THE LA LAGUNA ESTATES SPECIFIC PLAN - APN NOS. 391-260- 047, -050, AND -051 ~ REQUEST . Approval of Tentative Parcel Map No. 32336 (TPM 32336) to divide 299 .:!: acres of unimproved property into eight (8) parcels for the purpose of sale and development; and . Approval of Tentative Tract Map No. 32337 (TIM 32337) to further subdivide 153 .:!: acres of Parcels 2 through 4 into 309 single family residential lots and nine (9) open space lots. These applications are pursuant to Title 16, Subdivisions, of the Lake Elsinore Municipal Code (LEMC), Amendment No.1 to the La Laguna Esta!es Specific Plan, and the requirements of the State of California Subdivision Map Act. BACKGROUND ~ At their regular meeting of July 20, 2004, the Planning Commission adopted Resolution Nos. 2004-107 and 2004-108, recommending that City Council approve TPM 32336 and TTM 32337 with revised Conditions of ApprovaL Copies of the Planning Commission Minutes, Staff Reports, and revised Conditions of Approval are attached. ~ ACENDA ITEM NO. PACE I eR/ OF ~1 REPORT TO CITY COUNCIL AUGUST 10, 2004 PAGE 2 OF 6 SUBJECT: TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACT MAP NO. 32337 ......" The property owner of La Laguna Estates, Mr. George Dale, spoke to the Commission, entering into the record his letter of opposition to those conditions of approval (COA) on the tract map which required annexation into Community Facilities District No. 2003-1 (COA #71), and which prohibited construction on Saturdays (COA #16). Mr. Dale's letter is attached as Exhibit 'D'. The applicant, Mr. Steven Ford, representing K. HovnanianIForecast Homes, also addressed the Commission, indicating that he had read all of the conditions of approval and agreed with them. Specifically, Mr. Ford supported the Community Facilities District requirement, saying that he and his company believed that it was in the best interest of their project and the community. When queried by the Chairman about Saturday construction, Mr. Ford responded that he was not happy with the condition, but understood that the Commission would not want their decision reversed by the Council, as had happened in the past regarding this issue. No one else from the audience wished to speak on the project, either in opposition or support. FISCAL IMPACTS Residential development of this nature generates a negative fiscal impact to the City. ijowever, the La Laguna Estates development has been conditioned to annex into Community Facilities District (CFD) 2003-1 and Lighting, Landscaping and Maintenance District No. I to offset the annual negative fiscal impacts on public safety operations and maintenance including city-wide improvements and facilities relating to fire and police protection, and to offset the negative fiscal impacts on City maintained lighting and landscaping. The property owner has contributed to CFD 88-3 to substantially mitigate the need for roadways, signalization along Grand Avenue, the development of McVicker Park, and the construction of Fire Station No. 85. ......" ENVIRONMENTAL DETERMINATION TPM 32336 and TTM 32337 do not propose substantial changes to the La Laguna Estates Specific Plan, nor would any substantial changes result from their approval. No new significant environmental effects, nor an increase in the severity of previously identified significant effects, are anticipated. No new information of substantial importance has come forward that has not been addressed in the design of the maps. Therefore, staff has determined that no further environmental documentation for TPM 32336 and TTM 32337 beyond the certified Environmental Impact Report (EIR) for the Specific Plan is necessary, pursuant to Section 15162 ..:Subsequent EIRs and Negative Declarations, of the California Ertvironmental Quality Act (CEQA). RECOMMENDATION It is recommended that City Council approve Tentative Parcel Map No. 32336 and Tentative Tract Map No. 32337 based on Exhibits T and '1', the recommended Findings, and subject to the attached Revised Conditions of Approval. '-' AGENDA ITEM NO. PAGE ~ tf</ OF S1 REPORT TO CITY COUNCIL AUGUST 10, 2004 PAGE30F6 ~ SUBJECT: TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACT MAP NO. 32337 Findinl?:s for Tentative Parcel Map No. 32336 I. The proposed subdivision, together with the provisions for its design and improvements, is consistent with Amendment No. 1 to the La Laguna Estates Specific Plan No. 92-4, and therefore, the City of Lake Elsinore General Plan. The proposed subdivision is compatible with the objectives, policies, general land uses and programs specified in the General Plan (Government Code Section 66473.5). a. The access and circulation plan approved within the La Laguna Estates Specific Plan Amendment No. I has been incorporated in the map. b. Setting aside open space areas that protect the natural topography and views as required by the La Laguna Estates Specific Plan Amendment No. I has been incorporated in the map. 2. The site of the proposed division of land is physically suitable for the proposed density of development in accordance with the Specific Plan and General Plan. ~ a. Setting aside open space areas that protect the natural topography and views as required by the La Laguna Estates Specific Plan Amendment No. 1 has been incorporated in the map. b. The overall density proposed in this area is consistent with the La Laguna Estates specific Plan Amendment No.1. 3. The effects this project is likely to have upon the housing needs of the region, the public service requirements of its residents and the available fiscal and environmental resources have been considered and balanced. a. The project is consistent with the City's General Plan and the La Laguna Estates Specific Plan Amendment No.1. During the approval of both documents, housing needs, public services and fiscal resources were scrutinized to achieve a balance within the City. The Mitigation Measures adopted with Environmental Impact Report No. 92-2 (EIR) for the La Laguna Estates Specific Plan and Amendment No. 1 ensure that this balance is maintained. " 4. Subject to the attached conditions of approval, the proposed division is not anticipated to result in any significant environmental impact. Conditions of Approval include adherence to previously adopted mitigation measures for the Specific Plan. ,-... 5. The design of the proposed division of land or type of improvements are not likely to cause serious public health problems. ACENDA ITEM rm. PACE ..3 ~/ OF E7 REPORT TO CITY COUNCIL AUGUST 10, 2004 PAGE 4 OF 6 SUBJECT: TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACT MAP NO. 32337 """ a. Tentative Parcel Map No.. 32336 is consistent with all design elements of the La Laguna Estates Specific Plan Amendment No. I previously reviewed and approved to benefit the public health, safety and welfare. 6. The design of the proposed division of land or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed division of land. a. All known easements or requests for access have been incorporated into Tentative Parcel Map No. 32336. Findines for Tentative Tract Map No. 32337 1. The 'proposed subdivision, together with the provisions for its design and improvements, is consistent with Amendment No. I to the La Laguna Estates Specific Plan No. 92-4, and therefore, the City of Lake Elsinore General Plan. The proposed subdivision is compatible with the objectives, policies, general land uses and. programs specified in the General Plan (Government Code Section 66473.5). a. The map proposes single family residential lots that meet the Specific Plan lot SIze mmlmum. ~ b. The map supports the circulation plan outlined in the Specific Plan. c. The map provides open space areas that protect the natural topography and views. d. The map brings the total number of dwelling units of the entire La Laguna Estates Specific Plan to 633 homes, 27 homes less than the maximum allowed under the Plan. 2. The site of the proposed division of land is physically suitable for the proposed density of development in accordance with the Specific Plan and General Plan. a. The map is consistent with Section 3.1.2.f. - Land Use Guidelines and Standards, and Section 6.2.6.a. - Density Transfer Provisions, of Amendment No. I to the Specific Plan. 3. The effects this project is likely to have upon the housing needs.of the region, the public service requirements of its residents and the available fiscal and environmental resources have been considered and balanced. a. Such concerns were considered in the adopted Environmental Impact Report No. 92-2 (EIR) for the La Laguna Estates Specific Plan. The map has been conditioned to comply with any mitigation measures identified in the EIR that apply. """"" AGENDA ITEM NO. PACE 4- :</ OF S7 REPORT TO CITY COUNCIL AUGUST 10,2004 PAGE 5 OF 6 ~ SUBJECT: TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACT MAP NO. 32337 b. The map has been conditioned to annex into Community Facilities District 2003-1 to offset the annual negative fiscal impacts of the project on public safety operations and maintenance issues in the City. c. The map has been conditioned to annex into Lighting and Landscape Maintenance District No. 1 to offset the annual negative fiscal impacts of the project on public right- of-way landscaped areas to be maintained by the City, and for street lights in the public right-of-way for which the City will pay for electricity and a maintenance fee to Southern California Edison. 4. Subject to the attached conditions of approval, the proposed division is not anticipated to result in any significant environmental impact. a. Conditions of Approval include adherence to previously adopted mitigation measures for the Specific Plan. 5. The design of the proposed division of land or type of improvements are not likely to cause serious public health problems. ~ a. Such concerns were considered in the adopted Environmental Impact Report No. 92-2 (EIR) for the La Laguna Estates Specific Plan. 6. The design of the proposed division of land or the type of improvements will not conflict with known easements, acquired by the pubic at large, for access through or use of property within the proposed division of land. a. The map has been circulated to City departments and outside agencies, and appropriate conditions of approval have been applied for their approval during construction. b. All known easements or requests for access have been incorporated into the map. PREP ARED BY: Ro . Code Enforcement Manager REVIEWED BY: APPROVED BY: ~ APPROVED FOR AGENDA LISTING BY: AGENDA ITEM NO. :J...- \ PAGE 5' OF REPORT TO CITY COUNCIL AUGUST 10,2004 PAGE60F6 SUBJECT: TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACT MAP NO. 32337 ATTACHMENTS: Exhibit 'A' Exhibit 'B' Exhibit 'c' Exhibit 'D' Exhibit 'E' Exhibit 'F' Exhibit 'G' Exhibit 'H' Exhibit '1' Exhibit 'J' Exhibit 'K' '-' Conditions of Approval a. Tentative Parcel Map No. 32336 b. Tentative Tract Map No. 32337 Minutes from Planning Commission Meetings of July 20, 2004 and July 6, 2004 Planning Commission Staff Reports, July 6, 2004 and July 20, 2004 Letter in Opposition from George Dale dated July 19, 2004 Reduced & colored Tentative Parcel Map No. 32336 (Separate Cover) Reduced & colored Tentative Tract Map No. 323337 (Separate Cover) Mounted Colored Tentative Parcel Map No. 32336 (Presented at Hearing) Mounted Colored Tentative Tract Map No. 32337 (Presented at Hearing) Full Size Tentative Parcel Map No. 32336 (Separate Cover) Full Size Tentative Tract Map No. 32337 (Separate Cover) La Laguna Estates Specific Plan Amendment No. 1 a. Appendix B: Mitigation Monitoring Program b. Appendix C: Development Agreement >> '-' '-" Ifj.Cf:~~J[j/~ [TE~;,~ 1-';(1. ~ / _..__.-.-.._..._-~ PJ~l~;E__(j;____ OF _~7 ""'<- ".-- EXHIBIT 'A' Conditions of Approval ----- Tentative Parcel Map No. 32336 Tentative Tract Map No. 32337 ----- . ACEtJDA ITEM NO. PAOE 7 ~I OF 57 J ---~ CONDITIONS OF APPROVAL FOR TENTATIVE PARCEL MAP NO. 32336 A division of 299 + acres into eight (8) parcels APNs 391-260-047. -050 and -051 '-' August 10. 2004 PLANNING DIVISION 1. Tentative Parcel Map No. 32336 will expire two (2) years from date of approval unless within that period of time a final map has been filed with the Gmnty Recorder, or an extension of time is granted by the Gty of Lake Elsinore Gty Council in accordance with the Subdivision Map Act (SMA). Additional extensions of time (36 months maximum time per the SMA) may be granted with Gty Council approval. 2. Tentative Parcel Map No. 32336 shall comply with the State of California Subdivision Map Act and shall comply with all applicable requirements of the Lake Elsinore Municipal Code, Title 16 unless modified by these Conditions of Approval. 3. The applicant shall defend (with counsel acceptable to the Gty), indemnify, and hold harmless the Gty, its Officials, Officers, Employees, and Agents from any claim, action, or proceeding against the Gty, its Officials, Officers, Employees, or Agents to attach, set aside, void, or annul an approval of the Gty, its advisory agencies, appeal boards or . legislative body concerning Tentative Parcel Map No. 32336, which action is brought within the time period provided for in California Government Code Sections 65009 and/or 66499.37, and Public Resources Code Section 21167. The Gty will promptly notify the Applicant of any such claim, action, or ~ proceeding against the Gty and will cooperate fully with the defense. If the Gty fails to promptly notify the Applicant of any such claim or proceeding, the Applicant shall not, thereafter, be responsible to defend, indemnify, or hold harmless the Gty. 4. The applicant shall sign and return an "Acknowledgment of Conditions" to the Community Development Department within 30 days of approval by the Gty Council of the Gty of Lake Elsinore. 5. Construction on the property covered by this map is subject to all the Conditions of Approval of Amendment No.1 to the La Laguna Estates Specific Plan, and subject to all the Conditions of Approval of the underlying Parcel Map Nos. 30787 and31011. 6. Construction on the property covered by this map shall comply with the approved Conceptual Landscape Plan for the entire La Laguna site. Said Conceptual Landscape Plan provides the overall theme and details regarding the streetscape, fencing anq walls, entry monumentation, signage and lighting, to which all development shall comply. Said Plan was prepared in accordance with the Design Guidelines contained in the Specific Plan. 7. In accordance with Amendment No.1 to the La Laguna Estates Specific Plan, Parcels Nos. 5, 6, 7, and 8 shall remain undeveloped open space. All open space lots shall be owned and maintained by the homeowners' association or other entity acceptable to the Gty. Page 1 of 3 '-' AGENDA ITEM NO. PAGE I' ~/ OF .5 7 'Il\~''''''_''''__.....,____,.........._.....~_..............;-,;...___ _ /"" CONDITIONS OF APPROVAL FOR TENT ATIVE PARCEL MAP NO. 32336 A division of 299+ acres into eight (8) parcels APNs 391-260-047. -050 and -051 August 10. 2004 8. The Riverside County Fire Department shall have access to all parcels through the use of 20- foot access easements or roads shown on the map. 9. The applicant shall comply with the requirements of the Lake Elsinore Unified School District under the provisions of SB 50, wherein the owner or developer shall pay school fees or enter into a mitigation agreement prior to the issuance of a certificate of compliance by the District. 10. Prior to Final Parcel Map, all lots shall comply with minimum standards contained in Title 16 of the Lake Elsinore Municipal Code. ENGINEERING DIVISION 11. Each parcel shall have access to public right-of-way. 12. The applicant shall dedicate Lot 'A' and Lot 'B' for roadway right-of-way. The width of Lot 'A' shall be 60 feet. The width of Lot 'B' shall be 66 feet. .---. 13. All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMq prior to final map approval. 14. All Capital Improvement and Plan Check fees shall be paid (LEMC 16.34, Resolution 85-26) unless otherwise described in the Development Agreement with the property owner. 15. Applicant shall pay all appropriate fees prior to issuance of a Building Permit unless otherwise described in the Development Agreement with the property owner. 16. Arrangements for relocation of utility company facilities (power poles, vault, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. 17. All improvement plans and tract maps shall be digitized. At Certificate of Occupancy applicant shall submit tapes and/or disks which are compatible with Oty's ARC Info/ GIS or developer shall pay $30 per sheet for Gty digitizing. . 18. All utilities except electrical over 12 KV shall be placed underground, as approved by the serving utility. 19. Developer shall provide soils, geology and seismic reports including street design recommendations. Developer shall provide final soils report showing compliance with recommendations. .---. Page 2 of 3 AGENDA ITEM NO. PAGE 'I ~J OF S7 CONDITIONS OF APPROVAL FOR TENTATIVE PARCEL MAP NO. 32336 A division of 299 + acres into eight (8) parcels APNs 391-260-047. -050 and -051 ....." August 10. 2004 20. The project shall convey onsite runoff to the public storm drain system. Any non-historic storm flows shall be accepted by adjacent property owners with a notarized and recorded letter of drainage acceptance or conveyed to a drainage easement. (End of Conditions) ....." ~ Page 3 of 3 ....." ACENDA ITEM NO. ~ I PACE 10 OF 51 ,,-. CONDITIONS OF APPROVAL FOR TENTATIVE TRACT MAP NO. 32337 A subdivision of 153+ acres into 309 residential lots and nine (9) open space lots APNs 391-260-047. -050 and -051 AUllust 10. 1004 PLANNING DIVISION 1. Tentative Tract Map No. 32337 will expire two (2) years from date of approval unless within that period of time a final map has been filed with the County Recorder, or an extension of time is granted by the City of Lake Elsinore City Council in accordance with the Subdivision Map Act (SMA). Additional extensions of time (36 months maximum time per the SMA) may be granted with City Council approval. 2. Tentative Tract Map No. 32337 shall comply with the State of California Subdivision Map Act and shall comply with all applicable requirements of the Lake Elsinore Municipal Code, Title 16 unless modified by approved Conditions of Approval. - 3. The applicant shall defend (with counsel acceptable to the City), indemnify, and hold harmless the City, its Officials, Officers, Employees, and Agents from any claim, action, or proceeding against the City, its Officials, Officers, Employees, or Agents to attach, set aside, void, or annul an approval of the City, its advisory agencies, appeal boards or legislative body concerning Tentative Tract Map No. 32337, which action is brought within the time period provided for in California Government Code Sections 65009 and/or 66499.37, and Public Resources Code Section 21167. The City will promptly notify the Applicant of any such claim, action, or proceeding against the City and will cooperate fully with the defense. If the City fails to promptly notify the Applicant of any such claim or proceeding, the Applicant shall not, thereafter, be responsible to defend, indemnify, or hold harmless the City. 4. The applicant shall sign and return an "Acknowledgment of Conditions" to the Community Development Department within 30 days of the Tentative Tract Map approval by the City Council. PRIOR TO FINAL TRACT MAP: 5. The applicant shall comply with all Conditions of Approval prepared by the Riverside County Fire Department as listed in their transmittal dated June 18, 2004 attached, and with the Open Space Access exhibit approved June 17, 2004. a. The applicant shall obtain Fire Department approval of all homes plotted on flag lots during the plotting stage of development. Additional exhibits may be required ~ Page I of8 AGENDA ITEM NO. PACE II ;</ OF 5"1 CONDITIONS OF APPROV AL FOR TENTATIVE TRACT MAP NO. 32337 A subdivision of 153+ acres into 309 residential lots and nine (9) open space lots APNs 391-260-047. -050 and -051 ~ AU/lust 10. 2004 providing landscaping restrictions or other methods to ensure visibility of homes from the public street. 6. All lots shall comply with minimum standards contained in the Development Standards approved with Amendment No. 1 to the La Laguna Estates Specific Plan No. 92-4. Where these standards are silent Title 16 of the Lake Elsinore Municipal Code shall apply. a. Lot #207 shall be redesigned to comply with the minimum lot size requirement of 6,000 square feet. 7. All cul-de-sac streets shall comply with the maximum length of 1,000 feet, as allowed in the La Laguna Estates Specific Plan. 8. A precise survey with closures for boundaries and all lots shall be provided per the LEMC. 9. Street names within the subdivision shall be approved by the Community Development Director or designee prior to final map approval. 10. All of the improvements shall be designed by the developer's Civil Engineer to the ~ specifications of the City of Lake Elsinore. 11. The applicant shall comply with the Mitigation Monitoring Program prepared and updated for Amendment No. 1 to the La Laguna Estates Specific Plan No. 92-4. 12. The applicant shall provide evidence that the Covenants, Conditions and Restrictions (CC & R's) for the existing Homeowners' Association in La Laguna Estates has been updated to incorporate the boundaries of this map. The HOA shall be responsible for the maintenance of all open space areas and maintenance easement areas. 13. The Final Map shall identify downslopes adjacent to streets as HOA Maintenance Easements. All HOA Maintenance Easements shall be planted, irrigated and maintained by the HOA. 14. The Final Map shall identify that portion of Open Space Lot #;313 along McVicker Canyon Park Road as Lot #318. Page 2 of8 ~ ACENDA ITEM NO. 0<1 PAGE /2- OF 57 .-'" CONDITIONS OF APPROVAL FOR TENTATIVE TRACT MAP NO. 32337 A subdivision of 153+ acres into 309 residential lots and nine (9) open space lots APNs 391-260-047. -050 and -051 August 10.2004 PRIOR TO GRADING AND BUILDING PERMITS: 15. Construction on the property covered by this map is subject to all the Conditions of Approval of the La Laguna Estates Specific Plan, Amendments, and underlying Parcel Map Nos. 31011 and 32336, unless superceded by these conditions. 16. The City's Noise Ordinance shall be met during all site preparation activity. Construction shall not commence before 7:00 a.m. and shall cease at 5:00 p.m., Monday through Friday. Construction activity shall not take place on Saturday, Sunday or any legal holidays. 17. Upon violation by applicant of the City's Noise Ordinance or Condition of Approval #16, applicant shall cease all construction activities and shall be permitted to recommence such activities only upon depositing with the City a $5,000 cash deposit available to be drawn upon by the City to fund any future law enforcement needs that may be caused. by potential project construction violations and the enforcement of the City's Noise Ordinance and Condition of Approval #16. The applicant shall replenish the deposit upon notice by the City that the remaining balance is equal to or less than $1,000. -'" 18. The applicant shall comply with the requirements of the Lake Elsinore Unified School District under the provisions of SB 50, wherein the owner or developer shall pay school fees or enter into a mitigation agreement prior to the issuance of a certificate of compliance by the District. 19. The applicant shall provide connection to public sewer for each lot within the subdivision. No service laterals shall cross adjacent property lines and shall be delineated on engineering sewer plans and profiles for submittal to the EVMWD. 20. All storm drains are to be maintained in accordance with the cooperative agreement with the Riverside County Flood Control and Water Conservation District. a. The homeowners' association shall maintain water quality basins, landscaping, and open space drainage. 21. The developer shall submit plans to the electric utility company for a layout of the street lighting system. The cost of street lighting, installation as well as energy charges shall be the responsibility of the developer and/or the Association until streets are accepted by the City. Said plans shall be approved by the City and shall be installed in accordance with City Standards. /"'" Page 3 of 8 AGENDA ITEM NO. PAGE 1.3 OF 0</ 51 CONDITIONS OF APPROV AL FOR TENTATIVE TRACT MAP NO. 32337 A subdivision of 153+ acres into 309 residential lots and nine (9) open space lots APNs 391-260-047, -050 and -051 ~ August 10, 2004 22. The applicant shall meet all requirements of the providing electric utility company. 23. The applicant shall meet all requirements of the providing gas utility company. 24. The applicant shall meet all requirements of the providing telephone utility company. 25. A bond is required guaranteeing the removal of all trailers used during construction. 26. All signage shall be subject to Planning Division review and approval prior to installation. 27. Landscape Plans for the tract shall include vegetative screening of all retention basins. 28. Any alterations to the topography, ground surface, or any other site preparation activity will require appropriate grading permits. A Geologic Soils Report with associated recommendations will be required for grading permit approval, and all grading must meet the City's Grading Ordinance, subject to the approval of the City Engineer and the Planning Division. Analysis of impacts of fills and cuts greater than sixty feet (60') shall be provided. Interim and permanent erosion control measures are required. The applicant shall bond 100% for material and labor for one (1) year for erosion control landscaping at the ......, time the site is rough graded. PRIOR TO DESIGN REVIEW: 29. All future structural development associated with this map requires separate Design Review approval. 30. Elevation drawings for Design Review shall include four-sided architectural features. 31. Slopes on individual lots that are in excess of three feet in height shall be installed, landscaped and irrigated by the developer prior to the issuance of a Certificate of Occupancy. 32. A detailed fencing plan shall be required for review and approyal during the Design Review process. 33. A detailed phasing plan shall be required for review and approval during the Design Review process. These plans shall include the location of construction fencing for each phase. Page 4 of 8 ~ AGENDA ITEM NO. eX / PAGE /f- OF 51 ,....-.- CONDITIONS OF APPROV AL FOR TENTATIVE TRACT MAP NO. 32337 A subdivision of 153+ acres into 309 residential lots and nine (9) open space lots APNs 391-260-047. -050 and -051 August 10, 2004 ENGINEERING DIVISION 34. All lettered lots dedicated for public roadway shall be consistent with the La Laguna Estates Specific Plan. 35. All roadways shall be constructed to be consistent with Specific Plan cross sections. 36. Provisions shall be designed and constructed to protect habitable structures from flooding in the event the water storage tanks rupture. 37. Drainage for open space lots shall be conveyed to public right-of-way. 38. The incremental increase in storm water runoff shall be detained. Detention basin sizes shall be calculated using Riverside County Flood Control methods. 39. The intersection of Gateway Drive and McVicker Canyon Park Road shall be designed to meet sight distance requirements. Maximum street grades on Gateway drive shall not exceed 9% unless otherwise approved by the City Engineer. ~ 40. Street grades shall not exceed 9% unless otherwise authorized by the City Engineer. 41. All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMC) prior to final map approval. 42. All Capital Improvement and Plan Check fees shall be paid (LEMC 16.34, Resolution 85-26) unless otherwise described in the Development Agreement with the property owner. 43. Applicant shall pay all appropriate fees prior to issuance of a Building Permit unless otherwise described in the Development Agreement with the property owner. 44. A "Will Serve" letter shall be submitted to the City Engineering Division from the applicable water agency stating that water and sewer arrangements have been made for this project. Letter shall be submitted prior to Final Map Approval. 45. All public works improvements shall be constructed per approved street plans (LEMC 12.04 and 16.34). ~ Page 50[8 AGENDA ITEM NO. 0( I PAGE /~ OF 5'7 CONDITIONS OF APPROVAL FOR TENTATIVE TRACT MAP NO. 32337 A subdivision of 153+ acres into 309 residential lots and nine (9) open space lots APNs 391-260-047. -050 and -051 """'" AU/lUst 10,2004 46. Applicant shall enter into an agreement with the City for the construction of public works improvements and shall post the appropriate bonds prior to final map approval. 47. All applicable fees shall be paid and the Developer shall comply with all requirements of the encroachment permit as issued by the Engineering Division for construction of public works improvements (LEMC 12.08 and Resolution 83-78). 48. All compaction reports, grade certifications, monument certifications (with tie notes delineated on 8-112" x 11" Mylar) shall be submitted to the Engineering Division before final inspection of public works improvements will be scheduled and approved. 49. Applicant shall obtain all necessary off-site easements for off-site grading from the adjacent property owners prior to final map approval. 50. Arrangements for relocation of utility company facilities (power poles, vaults, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. 51. Provide street lighting and show lighting improvements as part of street improvement plans as required by the City Engineer. """'" 52. Developer shall install blue reflective pavement markers in the street at all fire hydrant locations. 53. Applicant shall submit a traffic control plan showing all traffic control devices for the tract to be approved prior to final map approval. All traffic control devices shall be installed prior to final inspection of public improvements. 54. All improvement plans and tract maps shall be digitized. At Certificate of Occupancy applicant shall submit tapes and/or discs which are compatible with City's ARC Info/GIS or developer to pay $30 per sheet for City digitizing. 55. All utilities except electrical over 12 KV shall be placed underground, as approved by the serving utility. . 56. An Alquist-Priolo study shall be performed on the site to identify any earthquake faults and/or liquefaction zones present on the site, unless a registered geologist or geotechnical engineer provides written confirmation that these zones are not present. Page 6 of8 """'" ACENDA ITEM NO. ol / PACE /Ct., OF s1 ~ CONDITIONS OF APPROVAL FOR TENTATIVE TRACT MAP NO. 32337 A subdivision of 153+ acres into 309 residential lots and nine (9) open space lots APNs 391-260-047. -050 and -051 August 10,2004 57. Developer shall obtain a grading permit with appropriate security prior to building permit issuance. A grading plan signed and stamped by a California Registered Civil Engineer shall be required if the grading exceeds 50 cubic yards or the existing flow pattern is substantially modified as determined by the City Engineer. If the grading is less than 50 cubic yards and a grading plan is not required, a grading permit shall still be obtained so that a cursory drainage and flow pattern inspection can be conducted before grading begins. 58. Developer shall provide soils, geology and seismic report including street design recommendations. Provide final soils report showing compliance with recommendations. 59. All grading shall be done under the supervision of a Geotechnical Engineer and he shall certify all slopes steeper than 2 to 1 for stability and proper erosion control. All manufactured slopes greater than 30 feet in height shall be contoured. 60. Convey onsite runoff to the public storm drain system. Any non-historic storm flows shall be accepted by adjacent property owners with a notarized and recorded letter of drainage acceptance or conveyed to a drainage easement. ~, 61. Roof and yard drains will not be allowed to be connected directly to street curb cores. Roof drains should drain to a landscaped area whenever feasible. 62. Ten (10) year storm runoff should be contained within the curb and the one hundred (100) year storm runoff should be contained within the street right-of-way. When either ofthese criteria is exceeded, drainage facilities should be installed. 63. Applicant will be required to install BMP's using the best available technology to mitigate any urban pollutants from entering the watershed. 64. Applicant shall obtain approval from Santa Ana Regional Water Quality Control Board for their storm water pollution prevention plan including approval of erosion control for the grading plan prior to issuance of grading permits. The applicant shall provide a SWPPP for post construction which describes BMP's that will be implemented for the development and including maintenance responsibilities. .. 65. Education guidelines and Best Management Practices (BMP) shall be provided to residents of the development in the use of herbicides, pesticides, fertilizers as well as other environmental awareness education materials on good housekeeping practices that ,,-..... Page 70f8 AGENDA ITEM NO. PACE /7 ;<1 OF 51 CONDITIONS OF APPROV AL FOR TENTATIVE TRACT MAP NO. 32337 A subdivision of 153+ acres into 309 residential lots and nine (9) open space lots APNs 391-260-047. -050 and -051 ~ August 10, 2004 contribute to protection of storm water quality and meet the goals of the BMP III Supplement "A" in the Riverside county NPDES Drainage Area Management Plan. 66. Applicant shall provide for flush BMP's using the best available technology that will reduce storm water pollutants from parking areas and driveway aisles. 67. In accordance with the City's Franchise Agreement for waste disposal and recycling, the applicant shall be required to contact CR&R Inc., for the removal and disposal of all waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clearing and grubbing, or all other phases of construction. COMMUNITY SERVICES DISTRICT 68. The applicant shall provide information on the District's "Project Inventory" list. 69. Applicant shall pay $494,400 in Park fees. 70. The BOA shall maintain all drainage facilities, culverts, retention areas, public parkways, slopes, entry monuments and open space. "-' ADMINISTRATIVE SERVICES DEPARTMENT 71. Prior to issuance of the first building permit of each phase, the applicant shall annex that phase into Community Facilities District 2003-1 to offset the annual negative fiscal impacts of the project on public safety operations and maintenance issues in the City. Amended by the Planning Commission, July 20, 2004. 72. Prior to issuance of the first building permit of each phase, the applicant shall annex that phase into Lighting and Landscape Maintenance District No. I to offset the annual negative fiscal impacts of the project on public right-of-way landscaped areas to be maintained by the City, and for street lights in the public right-of-way for which the City will pay for electricity and a maintenance fee to Southern California Edison. . Amended by the Planning Commission, July 20, 2004. (End of Conditions) (Riverside County Fire COAs attached) Page 8 of 8 '-" AGENDA ITEM NO. cR / PAGE /3' OF 57 06/18/04 10: 10 Rive~eide CountyLMS CONDITIONS OF APPROVAL Page: 1 L~ary Conditions 10. GENERAL CONDITIONS FIRE DEPARTMENT lO.FIRE.999 CASE- CITY CASE STATEMENT DRAFT With ~espect tothe~ondition~ofapproval for the referencedprojl:!ctr the.Fira nepartme_nt recoffilnends the following fire .protection meaeures be.~provided in accordance-with.- Rbcerside County Ordinances anolor recognized.fire protection standards: lO.FIRE.999 MAP-#50-BLUE DOT REFLECTORS DRAFT RIue retroreflective paJl-emenL.markers shall be mounted on private streetSt-.public .streets and drivew~ys to indicate location of fir_e_~rlr;mt-R Erior to installation, placement of markers must-be approved by the Riverside County Fix:-e Department. 10.FIRE.999 MAP*-#lG-HYDRANT!SPACING URATI ,.......... Schedule ~ _ fi:r-e~pr--ote<;tion_.appr-O-ved-.standar.d.llre hydrant:s, (6-"_~tlx2::llrLL-ocat-ed-one at each street interscctionand~ced.no cmor-etl1af1.~to _:Leet:.ap~ in. any direction..c- 'cf.i.th no---port-ion of. any . lot -. frontage more than lIb:.. feet=frQm.~_hY'dranL..Minimurn_.tire flow shall he l()()() .' GPM for2-hour duration .at 20.l?SL Sha.ll include perimeter streets at ueach.int:ersection .and spaced 660 feet; apart. 50. PRIOR TO MAP RECORDATION FIRE DEPARTMENT SO.FIRE.999 ._,MAP -.if 7... ECS,.1IAZ _F.IRE .AREA DRAJfT Ecs map must.-be-sta~'pe.d -b-Y t:he .Riverside Coup.t;y Surveyor wiLh t.he fQlloW-i-I1q-nnt-p.. The.~and division ie- located in the "Hazardous. _Fire Area" of Riverside Cou~ty as shown on a map on file with-the.. Cl.erk of t.he Board oJ: -superVisors. Any building- _construc.ted on lots created_ ~y this land division shall comply.with--the-.speC'inl c.Qnstruction .~roviGions contained in Riverside County Ordinance 787. 50.FIRE.999 MAP*_#43-EC$-ROOFINGMATERIAL~ DAAf"t Ecs map must._be_..5tamped b.y t.he Riverside County surveyor with t.he followiD,g note: All buildingB.shaTl be constructed with- C""IassT. ma.teri:al--a-s--perthe:ca-lif-ornia ..,.......... AGENDA ITEM NO. PAGE 19 0'</ OF !:>-7 ~.r- - ~. 6/18/04 .0: 10 RiversideCount-y-LMS CONDITIONS OF APPROVAL library Conditions 50. PRIOR TO MAP RECORDATIO~ SO. FIRE. 999 MAP * -#43 -:ECS--ROOFJ.NGMATERIAL (cont.) Building codf' 50.FIRE,999 MA1>';'-lfUU4-:':ECS-'FUEL MODIFICATION ECS map mUBt-be--s.taf!\ped_by the Riverside count..}' Surv~or wi th the followin9=-not~-._Etior to the issuance of a grading permit, J::he devel~er shall _prepare and submit to the firede.Qa.J:J:ment for approval a fire protection/vegetation management that should include but not limited to the following items: a) Fuelmoaificat-ion to reduce fire loading .BJ Appropriate fin: breaks according to fuel loaa,~f1ope and --terrain.'C) "Non'flatml1<ible--wcfl=1:s- along common Doundaries-nbet:weelr rear-yards and open space- dl Emergency vehicle-a-cces-s iutoopenspace -ar-eas:gha.];l~e provided at- intervai:'f>ll(]t- to- e'xceed-'1W~t-. e} A homeowne 1: ~s. . .as.sQCia.tionar~<>Pt:' iatediostrictcshaH: -be - responsible for maintenance or aIr ffre protection measures within the open space areas. ANY HABITAT CONSERVATION ISSUE AFFECTING THE FIRE DEPARTMENT FUEL MODlEICA1'TON. REQJJIREMENT, SHALL :mWE CONCURRENCE WITH THE RESPONSTBLEWILDLIFE AND/OR OTHER CONSERVATION AGENCY. SO.l-'I~E.999 MAP-#46 -_WATER _PLANS The applicantoI.develo..per shall furnish one copy of the water system.plans to the Fire De~rtment -for review. Plans shall be ai,gned by a registered civil engineer, contaiiling..a FireDeQ~rttnent approval signature--ljlncK,- and 6hall conform to hydrant type, location, spacing and minimum fire flow. Once plans aresigncil 'by'the-clocal water company, t.he_ .ot'_igrnaTs- shall be- presented' tOt.he fire Department for Signature. SO.FIRE.999 - -MAP-4#sj-_ECS--WTR .PR.IOR/COMBUS Ecs map mustbe-stampedJby Lhe Riverside Coup~y Surveyor with the follo~~notp. The req~iredwat~r system, including-fire-hydrimtG$ shall be instalTed and accepted by the appr9R..r1ate..water ag.en-c;:y- prior to any combuS:tible building material placed on an individual lot. Page: 2 DRAFT DRAFT DRAFT D~lIT AGENDA ITEM NO. PACE c1. tJ OF ...." """ "WIll ;1.1 57 LL '-..,., .v.... , ~ L'-.' .. .'1 ~:"\.. --......~ 06/18/04 10:10 ..,-.. -ary Conditions Riverside County'LMS CONDITIONS OF A~OVAL Page: 3 $0. PRIOR TO MAP RECORDATION SO.FIRE.999 MAP-#47--SECONDARY ACCESS DRAFT In the int.erest of Public Sa f.et y., thep.roject shallJ}rovige an 1\lt.ernate or Secondary, Access (s}.as stated in the Transportation Deparment Conditions. Said Alternate or secondary Access (s) shalL have concurrence and approval of both t.he Transportation Department and the Riverside County., Fire Department- 60. PRIOR TO GRADING PRMT ISSUANCE FIRE DEPARTMENT 60.FIRE.999 MAP-#004 FUEL MODIFICATION DRAFt Prior to theH issuance.of a grading permit... the develo.per shall prep,are:and-"aubmit.to.the .firedepartment for approval.a.fi-rc: protect.ion/ve.getation management that should include but not limited to the following items: a) bl /"" c) d) e) fuel modi-f.ication .1:0 reduce fire 10adi1!9 appropr-iate,-fire.. hreak6. according to. fUel load, s1.ope and terrain. nonflammable walls along common boundaries between rear yards and <pen space. emergency vehicle access int.o open space'areas-sha1T be provided at int.ervals not tu exceed 15-00 feet a homeowner's association or appropriate'district'shall beresponsibTe-furmaintenance' of all fr:r:e protection measures within open space areas. - NY HABITAT CONSERVATJ.ON ISSUE AF.FECTING THE FIRE DEPARTMENT FUEL MODI FICA'NQN-REQU:-IREMEN1.- SlIALL HAVE CONCURRENCE ~ITH THE RESPONBTLE WILDLIF-EAND/OR OTHER CONSERVATION AGENCY. eo. PRIO~ TO BLDG PRMT ISSUANQE FIRE DEPARTMENT BO.FIRE.999 .. MAP--#S-OC-'I'RACT-WATER . Y..ERIFICA DRAFT The required wat;.er ~sy.e.tem, .ine) uti1 ng .all fire hydrant (s) , sha 11 be inst.a.lled- ,and-accepted ,by the appropria te water agel1cy and the Riverside county Fire D~partment ."prior t.o any comhuatllbl-eqbuil.di.nq,material placed on an individual lot. Contact_the.Hiverside County Fire Department to inspect the.reql,Lired. fiI:e.. flow, . street s-igns, aT1' weather sur.face, and all access and/or secondary. J\pproved water . /"" AGENDA ITEM NO. PAGE ;1.. I ~I OF 51 06/18/04 10;10 '"'- Riverside County LMS -CONDITIONS QF APPROVAL Library Conditiong 60. PRIOR TO BLOG PRMT ISSUAN~E BO.FIRE.999 MAP.,,#5OC""-TRACTWATER - VERIFICA- (cont. ) plans must_be a the job siLeo eO.FIRE.999 MAP ., SECONDARY/ALTER ACCESS In the inter:est:cofPublicSafety" the_project shall provide An Alt.ernate or-Secondary Access(s) as stated in the Transportation Department:...ncondiuone. Said Alternate or Secondary Access (sJ--Shall have concurrence a.od~.lli>roval of both thenTratlSp9X-tation-Department and the Riverside County Fire Department. Alternate and/or Secondary Access(s) shal~ be completed and inspected per the approved plans. -It Page; 4 "'-"" -DRA1\'T DRAI:T "'-"" "'-"" AGENDA ITEM NO. rJ.I PACE ~~ Of 51 ~ EXHIBIT 'B' Minutes from Planning Commission Meetings ~ July 20, 2004 July 6, 2004 ~ . AGENDA ITEM NO. :2/ PACE ~3 OF 51 r PAGE 2 - PLANNING CDMMISSION MINUTES - JULY 20, 2004 Vice Cbainnan O'Neal noted a correction to the minutes on page 10 of 13, it should read that the draui~ rnd to mx:t a rrininum stanfard, arxl in this case Yhile the drauing 'lfEre sloppy, they 'lfEre readaHe. . '-' Commissioner Larimer requested to pull Consent Item 5 for further discussion and consideration. PUBLIC HEARINGS MOVED BY O'NEAL, SECONDED BY RYAN AND VOTE OF THOSE PRESENT TO APPROVE THE C REVISED AND AMENDED. BY UNANIMOUS l' CALENDAR AS 2. Tentative Parcel Ma No. 32336 Homes. .F~ Forecast Chainnan LaPere opened the Public Hearing at 6:12 P Report. Community Development Director Bra 2004 Planning Commission Meeting at Consultant Donahoe to review the Staff Re continued from the July 6, ant. He requested Planning Slon. '-' project was continued at the request of the of Approval that they are negotiating. She e La Laguna Specific Plan. She indicated of the Specific Plan. She indicated that the of Grand and Lincoln. ,lIat Tentative Parcel Map No. 32336 would divide 299 int.. parcels for the purpose of sale and development. She ct Map No. 32337 would subdivide the 153 acres of Parcels 2 . y residential lots and nine open space lots. oe indicated that the Tentative Tract Map offers lot sizes that range from 6,000 square to 17,000, with the average lot size of 9,124 square feet. She indicated that the overall de ity for the tract is 2.02 dwelling units per ac;e. She noted that the 309 proposed homes in the Tentative Tract Map would bring the total for the Specific Plan to 633 homes. Planning Consultant Donahoe stated that the applicant has varied the setbacks along McVicker Canyon Park Road would provide some open space and green area and will have enhanced landscaping in order to provide a good streetscape. She stated that one issue that remains is the hours of construction. She stated that Forecast has requested to have their hours increased to include Saturdays. Staff stated that Staff does not support this request. '-' AGENDA ITEM NO. ~ I PACE ;<1 OF 5"7 J PAGE 3 - PLANNING CDMMISSION MINUTES - JULY 20, 2004 /""'" Planning Consultant Donahoe called attention to Condition No. 71. She indicated that the Condition should read, "Prior to the issuance of the first building permit of each phase, the applicant shall annex that phase into the Conununity Facilities District. She indicated that Staff reconunends that the Planning Commission approve and adopt a Resolution based on the Findings, Exhibits, and is subject to the Conditions of Approval. She stated that the applicant is available to answer any questions that the Commission may have. Vice Chairman O'N Gmditions of Ap facilitate and no~' d like to go on record to t with the Development e has discussed with submitted a letter Chainnan LaPere requested Mr. George Dale to the podium. George Dale, the owner of La Laguna Estates indicated that note that he is objecting to Condition No. 16 and 71 d Agreement that the Oty entered into with La Laguna. Forecast Homes and they are willing to accept the to the Commission, which outlines his objection. Steven Ford, 3536 Concours Street, Suite 100; Forecast Homes Southern Region. He indicated tha of Approval, to include Condition No. 16, which Mr. which has been modified. at he is the VI resident for a "and agrees t the Conditions objecting to and Condition 71, ~ There being no further conunents fro back to the Commission for conunents. re brought the discussion an error, and should read, "Facilitate". he would like to go on record that he is still in favor of ')'S. He had no further conunents. he applicant who is responsible for maintaining the open spaces pleted. OA would be handling the maintenance. Commissioner La Approval deleted. r stated that she is not comfortable seeillg so many Conditions of Commissioner Larimer requested Mr. Dale to approach the podium. She asked the applicant how many years have they been in the Oty. /""'" Mr. Dale indicated that they have been property owners in the Oty and County for nearly 30 years. He stated that in response to Commissioner Ryan's question on who's going to maintain AGENDA ITEM NO. ..< / PACE 0<.5 OF .5'1 PAGE 4 - PLANNING CDMMISSION MINUfES - JULY 20,2004 open space, he indicated that the HOA would maintain the area through an agreement. He stated that the reasoning behind the deletion of so many Conditions of Approval is for clean up. Cormnissioner Larimer asked if the developer would be responsible for paying the Gty fees. Mr. Dale stated "Yes". He briefly discussed the obligations of the applicant regarding the Development Agreement and fees to Cormnissioner Larimer. Cormnissioner Larimer asked the applicant if there were any plans f Mr. Steve Ford indicated "No, not in the Specific Plan" . Cormnissioner Larimer concurred with the Condition t She had no further comments. Chairman LaPere asked Mr. Ford if he agreed t hours. e working Mr. Ford stated "Yes". Chairman LaPere asked for an explana Director of Community Development B ' the citywide Lighting and Landscaping . ant is required to annex into Chairman LaPere' , e Conditions are being deleted from the conse to Mr. D Tract Map. directly related t d that this is a rather unusual situation. She indicated that .: oper are one and the same. She noted that Mr. Dale a parcel to develop. The open space parcel will go to the the nditions that apply to the Parcel Map have caused concern the Conditions for construction could be placed on the Tentative his is a financing map and there will not be any construction that is I Map. There being no f er comments, Chairman LaPere closed the PuI,lic Hearing at 6:40 PM, and requested the reading of the Resolution. ACENDA ITEM NO. PAceE?tP ~ ~ ~ ~/ OF 57 PAGE 5 - PLANNING CDMMISSION MINUIES - JULY 20, 2004 ,..... MOVED BY O'NEAL, SECONDED BY RYAN AND PASSED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 2004-107, A RESOLUTION OF THE PLANNING COMMISSION OF THE OTY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL APPROVAL OF TENTATIVE PARCELS MAP NO. 32336 LOCATED NORTH OF MCVICKER PARK AND WEST OF GRAND AVENUE AND LINCOLN STREET (ASSESSOR'S PARCEL NOS. 391-260-047, -050, AND -051), A DIVISION OF 299:t ACRES OF UNIMPROVED LAND INTO EIGHT (8) PARCELS. MOVED BY LARIME~ SECONDED BY RYAN AND n VOTE OF THOSE PRESENT TO ADOPT RESO RESOLUTION OF THE PLANNING COMMISS ELSINORE, CALIFORNIA, RECOMMENDI APPROVAL OF TENTATIVE TRACf MAP MCVICKER PARK STREET WITHIN T PLAN AREA B-LA LAGUNA ESTATES 050 AND 051), A SUBDIVISION OF 153_ AND NINE (9) OPEN SPACE LOTS TO I THE CONDITIONS OF APPROVAL. BY UNANIMOUS N NO. 2004-108, A HE OTY OF LAKE OTY COUNOL D NORTH OF SPEOFIC 260-047,- AL LOTS TION TO ,-... 3. Tentative Parcel Ma 0.32611 and Develo ment Partners Industrial Com . -03 -C & C Collier Street Chairman LaPere ope Report. requested. the reading of the Staff d that this project is a Tentative Parcel Map er Coury to review it with the Commission. that this project proposes the subdivision of a 5.89-acre cels ustrial development and for the Design Review and rial b h gs. He indicated that the project site is located on Collier and Crane Street. Coury. ted that the applicant is providing 261 parking spaces including 49 'andicap spaces, complying with the ADA requirements and LEMC Parking Requirem . He indicated that the applicant is providing landscaping on 17.2% of the project site. Henoted that this exceeds the rninimrun landscafling coverage requirement of eight percent (8%) per Section 17.54.090.C of the LEMC He commented that enhanced decorative paving would be incorporated into the design of the driveway off Collier Avenue. ,-... Associate Planner Coury stated that the applicant is proposing to construct seven pre-cast concrete buildings. He indicated that each of the buildings would inc01porate a pop-out tower element for visual relief and shadowing. He noted that the roofline of the pop-out tower element is 2 ~ feet higher than the main building roofline, and is capped with a cornice treatment, providing more articulation to an otherwise straight or flat roofline. AGENDA ITEM NO. PACE .{ 1 ~/ OF 5"1 PAGE 2 - PLANNING CDMMISSION MINUTES - JULY 06,2004 CONSENT CALENDAR ,~" i~ " - "-~ . < ~ \. -- ..."'-".... Minutes: ......, ,I. Planning Commission Minutes of June 15) 2004. Vice Chainnan O'Neal indicated. a correction to the spelling of his last name from O'Neil to ONeal. MOVED BY UHLRY) SECONDED BY O'NEAL AND CARRIED BY UNANIMOUS , VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR AS' MODIFIED. PUBLIC HEARINGS ~ 2. Tentative Parcel Map No. 32336 and Tentative Tract Map No. 32337 for Forecast Homes. O1ainnan LaPere opened the Public Hearing at 6':03 PM, and requested the reading of the Staff Report. Director of Community Development Brady indicated that the applicant has requested that this project be continued to the July 20, 2004 Planning Commission meeting. ,There being no further comments, 01~ LaPere closed the Public Hearing at 6:04 PM, and requested a Motion to have'the project .continUed to the July 20) 2004 Planning Commission Mreting. ! ......." MOVED BY O'NEAL) SECONDED BY UHLRY AND CARRIED BY UNANIMOJJS VOTE OF THOSE PRESENT TO CONTINUE TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACf MAP NO. 32337 TO THE JULY 20) 2004 PLANNING COMMISSION ;MEETING. 3. Tentative Parcel Map No. 31685 O1ainnan LaPere opened the Public Hearing at 6:06 PM and requested . the reading of the Staff Report. Director of Community Development Brady indicated that this project is a Tentative Parcel Map and requested Associate Planner Coury to review it with the Connnission. Associate Planner Coury indicated that this project proposes the subdivision of .82-acres of vacant land into three residential parcels. He stated that the subject site is located at the northeast comer of Mountain Avenue and Raveta Lane. He indicated that the proposed ......., AGENDA ITEM NO. c1. I PACE:l. 8 OF 5L ~ EXHffiIT 'C' Planning Commission Staff Reports -- July 20, 2004 July 6, 2004 ~ ~ AGENDA ITEM NO. PAGE ~9 ~/ OF 51 City cEUI<<: Elsinore Planning Division no s. MaP S,met Uk< Elsmore, CA 92SJO (909) 674- J U4 (909) 4n-1419 f.. PLANNING COMMISSION STAFF REPORT '-'" I I DATE: July 20, 2004 TO: Chairman and Members of the Planning Gmrmission FROM: Robert A Brady, Community Development Director PREPARED BY: Carole K. Donahoe, MCP, Planning Consultant OWNER: Tentative Parcel Map No. 32336 and Tentative Tract Map No. 32337 K. HovnanianForecast Homes (Ann: StevenJ. Ford, Vice~President, Forward Planning) 3536 Concours St., Suite 100, Ontario, CA 91764 La Laguna Estates, a General Partnership, Attn: GeorgeE. Dale, 93 Lakeshore, Irvine, CA 92604) '-'" PROJECT TITLE: APPLICANT: PROJECT REQUEST: . The applicant requests approval of Tentative Parcel Map No. 32336 (!pM 32336), to divide 299+ acres of unimproved property into eight (8) parcels for thepmpose of sale and . development. . The applicant requests approval of Tentative Tract Map No. 32337 (TIM 32337) to further subdivide the 153 + acres of Parcels 2 through 4 into 309 single family residential lots . and nine (9) open space lots. These applications are pursuant to 1itle 16, Subdivisions, of the Lake Elsinore Municipal Code (LEMq, Amendment No.1 to the La Laguna Specific Plan, and State of California Subdivision Map Act, including Section 66426 (b) and (f). PROJECT STATUS The project was continued from the July 6, 2004 Planning Qmunission hearing at the applicant's request in onler to clear up language in the Conditions of Approval to the mutual satisfaction of the applicant, property owner and staff. '-'" AGENDA ITEM NO. t!I / PAGE Jo OF 51 PLANNING COMMISSION STAFF REPORT ,-... JULY 20, 2004 PAGE 2of6 PROJECT TITLE: TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACf MAP NO. 32337 ANALYSIS Tentative PaKe! Map Conditions of Approval Olanges TIM 32336 is essentially a financing map that facilities the sale of portions of the La Laguna Estates Specific Plan. The property owner, Mr. George Dale, had concerns regarding any encumbrances that related to actual development and could be deferred to tract maps. Staff agreed to modify several Conditions of Approval to address his concerns. Mr.. Dale also asked that Conditions of Approval appropriately reference his Development Agreement with the Gty as well as the cooperative agreement with the Riverside County Flood Control and Water Conservation District. Staff complied with these requests. T erttative Tract Map Flag Lots Riverside County Fire Department staff had concerns regarding flag lots which could hamper ____ emergency response teams in their efforts to quickly locate residences hidden from view from the public street. The applicant and the Fire Department agreed to address this concern on a case-by- case basis at the house plotting stage of development, using a variety of methods to ensure visibility. A Condition of Approval has been added for this purpose. Hours of Constroction The applicant has requested once again that the Commission allow him to operate on Saturdays, but staff recommends that the Planning Commission deny this request. Mr. Ford made the same request to the Commissionduring the approval of the previous TIM 31917. The Commission agreedto allow Saturday construction with certain provisos that restricted haul trucks and the use of Sandpiper Street through an existing residential neighborhood. The Commission felt that the site for TIM 31917 was sufficiendy distanced from existing homes outside the La Laguna Estates project. However, the Gty Council reversed the Commission's decision, restricting construction to Monday through Friday only. ENVIRONMENTAL DETERMINATION >> TIM 32336 and TIM 32337 do not propose substantial changes to the Specific Plan, nor would any substantial changes to the Specific Plan result from the approval of these.maps. No new significant environmental effects, nor an increase in the severity of previously identified significant effects are anticipated. ,-... The La Laguna Estates Specific Plan and Environmental Impact Report No. 92-2 (EIR) that accompanies the Specific Plan were approved in 1998. Surrounding development that has occurred AGENDA ITEM NO. PAGE 3/ ~/ OF .$1 PLANNING OOMMISSION STAFF REPORT JUL Y 20, 2004 PAGE 3 of6 PROJECT TITLE: TENT ATlVE PARCEL MAP NO. 32336 AND TENTATIVE TRACT MAP NO. 32337 since then were identified in the EIR No substantial changes have occurred with respect to the circlllmtances under which the project is undertaken that would require major revisions to the EIR No new information of substantial importance has come forward with respect to signific.ant effects or alternative mitigation measures that have not been addressed in the design of the map. Therefore, in accordance with the California Environmental Quality Act (CEQA) and pursuant to Section 15162 - Subsequent EIRs and Negative Declarations, of said act, staff has determined that no further envirorunental documentation for 1PM 32336 and TIM 32337 is necessary. STAFF'S REOOMMENDATION Staff recormnends that the Planning Commission adopt Resolution No. 2004 - _' recommending to the Gty Council approval of Tentative Parcel Map No. 32336 based on the following Findings and Exhibit 'c,' and subject to the Conditions of Approval for Tentative Parcel Map No. 32336. Findings for Tentative Parcel Map No. 32336: 1). The proposed subdivision, together with the provisions for its design and improvements,is consistent with Amendment No.1 to the La Laguna Estates Specific Plan No. 92-4, and therefore, the Gty of Lake Elsinore General Plan. The proposed subdivision is compatible with the objectives, policies, general land uses and programs specified in the Specific Plan and General Plan (Government Code Section 66473.5). a. The access and circulation pattern approved within the La Laguna Estates Speciftc Plan Amendment No.1 has been incorporated in the map. b. Setting aside open space areas as required by the La Laguna Estates Specific Plan Amendment No.1 has been incorporated in the map. 2). The site of the proposed division of land is physically suitable for the proposed density of development in accordance with the Specific Plan and General Plan. a. Setting aside open space areas as required by the La .Laguna Estates Specific Plan Amendment No.1 has been incorporated in the map. b.The overall density proposed in this area is consistent with the La Laguna Estates SpeciflC Plan Amendment No.1. 3). The effects that this project is likely to have upon the housing needs of the region, the public setvice requirements of its residents and the available fiscal and environmental resources have been considered and balanced. ~/ AGENDA ITEM NO. PACE.,3;( OF 51 ~ '-'" ......, PLANNING COMMISSION STAFF REPORT JULY 20, 2004 /""' PAGE 4 of 6 PROJECf TITLE: TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACf MAP NO. 32337 a. The project is consistent with the Gry's General Plan and the La Laguna Estates Specific Plan Amendment No. 1. During the approval of both documents, housing needs, public services and fiscal resources were scrutinized to achieve a balance within the Gty. The Mitigation Measures adopted with Environmental Impact Report No. 92-2 (EIR) for the La Laguna Estates Specific Plan and Amendment No. 1 ensure that this balance is maintained. 4). Subject to the attached conditions of approval, the proposed division is not anticipated to result in any significant environmental impact. a. Tentative Parcel Map No. 32336 has been conditioned to comply with any mitigation measures of the La Laguna Estates Specific Plan Amendment No. 1 applicable to this area. 5). The design of the proposed division of land or type of improvements are not likely to cause serious public health problems. ,...-. a. Tentative Parcel Map No. 32336 is consistent with all design elements of the La Laguna Estates Specific Plan Amendment No. 1 previously reviewed and approved to benefit the public health, safety and welfare. 6). The design of the proposed division of land or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed division of land. a. All known easements or requests for access have been incorporated into Tentative Parcel Map No. 32336. 2. Staff recommends that the Planning Commission adopt Resolution No. 2004-_, recommending to the Gty Council approval of Tentative Tract Map No. 32337, based on the following Findings and Exllibit 'E,' and subject to the Conditions of Approval for Tentative Tract Map No. 32337. Findings for Tentative Tract Map No. 32337: . ,...-. 1). The proposed subdivision, together with the provisions for its design and improvements, is consistent with Amendment No.1 to the La Laguna Estates Specific Plan No. 92-4, and therefore, the Gty of Lake Elsinore General Plan. The proposed subdivision is compatible with the objectives, policies, general land uses and programs specified in the Speciftc Plan and General Plan (Government Code Section 66473.5). AGENDA ITEM NO. PAOE ..93 ~/ OF 5"1 PLANNING COMMISSION STAFF REPORT JUL Y 20, 2004 PAGE 50f6 ~ PROJECf TITLE: TENT ATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACT MAP NO. 32337 a. 'J1.1e. map proposes single family residential lots that meet the Specific Plan lot size muumum. b. The map supports the circulation plan outlined in the Specific Plan. c. The map provides open space areas that protect the natural topography and views. d. The map brings the total number of dwelling units of the entire La Laguna Estates Specific Plan to 633 homes, 27 homes less than the maximum allowed under the Plan. . 2).. The site of the proposed division of land is physically suitable for the proposed density of development in accordance with the Specific Plan and General Plan. a. The map is consistent with Section 3.1.2.f. - Land Use Guidelines and Standards, and Section 6.2.6.a. - Density Transfer Provisions, of Amendment No. 1 to the Specific Plan. 3). The effects this project is likely to have upon the housing needs of the region, the public service requirements of its residents and the available fiscal and environmental resources have been considered and balanced. ~ a. Such concerns were considered in the adopted Environmental Impact Report No. 92-2 (EIR) for the La Laguna Estates Specific Plan. The map has been conditioned to comply with any mitigation measures identified in the EIR that apply. b. The map has been conditioned to annex into O)lnmuruty Facilities District 2003-1 to offset the annual negative fIScal impacts of the project on public safety operations and maintenance issues in the Gty. a. The map haS. been conditioned to annex into Lighting and Landscape.Maintenance District No. 1 to offset the annual negative fIScal impacts of the project on public right-of-way landscaped areas to be maintained by the Gty, and.for street lights in the public right-of-way for which the Gty will pay for electricity and a maintenance fee to Southern California Edison. >> 4). Subject to the attached conditions of approval, the proposed division is not anticipated to result in any significant environmental impact. a. Conditions of Approval include adherence to previously measures for the SpecifIC Plan. adopted mitigation ~ AGENDA ITEM NO. ~ I PAGE ..B 1- OF S1 PLANNING COMMISSION STAFF REPORT JUL Y 20, 2004 PAGE 6of6 ~ PROJECT TITLE: TENTATIVE PARCEL MAP NO. 32336 AND TENT ATIVE TRACf MAP NO. 32337 ~ 1. 2. 3. 4. 5. ~ 6. 7. 8. 5). The design of the proposed division of land or type of improvements are not likely to cause serious public health problems. a. Such concerns were considered in the adopted Environmental Impact Report No. 92-2 (EIR) forthe La Laguna Estates Specific Plan. 6). The design of the proposed division of land or the type of improvements will not conflict with known easements, acquired by the public at large, for access through or use of property within the proposed division of land. a. The map has been circulated to Gty departments and outside agencies, and appropriate conditions of approval have been applied for their approval during construction. b. All known easements or requests for access have been inco1porated into the map. PREPARED BY: Carole K. Donahoe, AI(]l, Planning Consultant ~. Villa, Planning & 0xIe Enforcement Managet ~ g"b (lX6A'l. RoDert A rady, Community Development Director REVIEWED BY: APPROVED BY: Attaclunents: Exhibit 'N - Vicinity Map Resolution for Tentative Parcel Map No. 32336 a. Conditions of Approval Exlubit 'E' - Tentative Parcel Map No. 32336 (8~" x 11") Exhibit Ie - Full-sized Tentative Parcel Map No. 32336 (Enclosure) Resolution for Tentative Tract Map No. 32337 a. Conditions of Approval Exhibit 'D' - Tentative Tract Map No. 32337 (8 ~" x 11") Exlubit 'E' - Full-sized Tentative Tract Map No. 32337 (Enclosure) Planning Commission Staff Report, 7-6-04 ~ ~/ . ACENDA ITEM NO. PACE Sb' OF .1>7 J - VICINITY MAP FORECAST HOMES I LA. LA.GUNA ESTATES TPM 32337 & TTM 32337 ....." j /' I I " :I // ti II Kf .~~~ --="'- _ ult/~ Bfl'l ~Il~~ t=~ ~I'- ;~ 1=1= ~ t- I'- 1= t- I'- f-- I=~. I'- t= r=1= 1= l--f-- t- .~~ I=l= I'- I-- ill ~~I~:'~.D ~ i ~m ~Sm i~~ ~I 0-~ //Wjf},r;;:, rT ~mml ~. F~ I .. ~118~~ ;11111111 A8~~11111 ~~~~II 111L8tE :;:'::..~.~~ @I". ~r'fl!k ~(7 ~~LJAE~I ~ I ___:'-'-< ~ H I .......-n m1JJJ'-I ,) ~ ~ .tKI1~ ~~~' .JI-~. g =r~ ~~ JEll y~~ l-- l-- CIlIIIIllrl ~ ~. l-- F W1ll1WJ r",- II 1111 illWI "" C u::: ~ . ---C-I-ys r ~ 1111111111 1111 II III -"l AGENDA ITEM NO. ,,7/ PACE.Jro OF 57 ~ '-' PLANNING COMMISSION MEETING JULY 6. 2004 EXHIBIT .. A.. ...... '/-20-04 . pC!.- '1- <p -of ,...... RESOLUTION NO. 2004- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE APPROVAL OF TENTATIVE PARCEL MAP NO. 32336 LOCATED NORTH OF MCVICKER PARK AND WEST OF GRAND AVENUE AND LINCOLN STREET (ASSESSOR'S PARCEL NOS. 391-260-047,- 050, AND -051), A DIVISION OF 299:t ACRES OF UNIMPROVED LAND INTO EIGHT (8) PARCELS. WHEREAS, an application has been filed with the City of Lake Elsinore by K. Hovnanian Forecast Homes to divide approximately 299:!: acres of unimproved property into eight (8) parcels; and WHEREAS, the Planning Commission of the City of Lake Elsinore has been delegated with the responsibility of making recommendations to the City Council pertaining to the subdivision of land; and --- WHEREAS, public notice of said application has been given, and the Planning Commission has considered evidence presented by the Community Development Department and other interested parties at a public hearing held with respect to this item on July 6,2004 and July 20, 2004; and NOW THEREFORE, the Planning Commission of the City of Lake Elsinore DOES HEREBY RESOLVE as follows: SECTION 1. The Planning Commission has considered the proposed subdivision, Tentative Parcel Map No. 32336, prior to making a decision to recommend that the City Council approve the proposal to divide 299:!: acres into eight (8) parcels. Pursuant to Section 15162 - Subsequent Effi.s and Negative Declarations, of the California Environmental Quality Act (CEQA), it has been determined that no further " " environmental documentation for Tentative Parcel Map No. 32336 is necessary. 1. Tentative Parcel Map No. 32336 does not propose substantial changes to the Specific Plan, nor would any substantial changes to the Specific Plan result from the approval" of this map. No new significant environniental effects, nor an increase in the severity of previously identified significant effects are anticipated. ,..... ACENDA ITEM NO. PAGE ..B 7 ~I OF 59 RESOLUTION NO. 2004- JULY 20, 2004 PAGE 20F4 2. The La Laguna Estates Specific Plan and Environmental Impact Report No. 92-2 (EIR) that accompanies the Specific Plan were approved in 1998. Surrounding development that has occurred since then was identified in the EIR. No substantial changes have occurred with respect to the circumstances under which the project is undertaken that would require major revisions to the EIR. 3. No new information of substantial importance has come forward with respect to significant effects or alternative mitigation measures that have not been addressed in the design of the map. SECTION 2. That in accordance with State of California Subdivision Map Act, and the City of Lake Elsinore Municipal Code the following findings for the approval of Tentative Parcel Map No. 32336 have been made as follows: 1. The proposed subdivision, together with the provisions for its design and improvements, is consistent with Amendment No. 1 to the La Laguna Estates Specific Plan No. 92-4, and therefore, the City of Lake Elsinore General Plan. The proposed subdivision is compatible with the objectives, policies, generalland uses and programs specified in the Specific Plan and General Plan (Government Code Section 66473.5). a. The access and circulation pattern approved within the La Laguna Estates Specific Plan Amendment No. 1 has been incorporated in the map. b. Setting aside open space areas as required by the La Laguna Estates Specific Plan Amendment No. 1 has been incorporated in the map. 2. The site of the proposed division of land is physically suitable for the proposed density of development, in accordance with the Specific Plan and General Plan. a. Setting aside open space areas as required by the La Laguna Estates Specific Plan Amendment No. 1 has been incorporated in the map. b. The overall density proposed in this area is consistent with the La Laguna Estates Specific Plan Amendment No. 1. ~ 3. The effects this project is likely to have upon the housing needs ofthe region, the public service requirements of its residents and the available fiscal and environmental resources have been considered and balanced. AGENDA ITEM NO. PAGE ..38' ,.", ......" ,.", ~I - ... OF 5'1 "..... RESOLUTION NO. 2004- JULY 20, 2004 PAGE 30F4 a. The project is consistent with the City's General Plan and the La Laguna Estates Specific Plan Amendment No.1. During the approval of both documents, housing needs, public services and fiscal resources were scrutinized to achieve a balance within the City. The Mitigation Measures adopted with Environmental Impact Report No. 92-2 (EIR) for the La Laguna Estates Specific Plan and Amendment No. 1 ensure that this balance is maintained. 4. Subject to the attached conditions of approval, the proposed division IS not anticipated to result in any significant environmental impact. a. Tentative Parcel Map No. 32336 has been conditioned to comply with any mitigation measures of the La Laguna Estates Specific Plan Amendment No. 1 applicable to this area. 5. The design of the proposed division of land or type of improvements are not likely to cause serious public health problems. ~ a. Tentative Parcel Map No. 32336 is consistent with all design elements of the La Laguna Estates Specific Plan Amendment No. 1 previously reviewed and approved to benefit the public health, safety and welfare. 6. The design of the proposed division of land or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed division of land. a. All known easements or requests for access have been incorporated into Tentative Parcel Map No. 32336. NOW, THEREFORE, based on the above findings, the Planning COmIl1ission of the City of Lake Elsinore DOES HEREBY RECOMMEND that the City Council of the City of Lake Elsinore approve Tentative Parcel Map No. 32336 subject to the attached Conditions of Approval. · ~ Ron LaPere, Chairman Lake Elsinore Planning Commission AGENDA ITEM NO. PAGE 39 ~J OF 57 RESOLUTION NO. 2004- .JULY 20, 2004 PAGE 40F4 ......" I hereby certify that the preceding resolution was adopted by the Planning Commission at a meeting thereof conducted on July 20, 2004, by the following vote: AYES: Commissioners: NOES: Commissioners: ABSENT: Commissioners: ABSTAIN: Commissioners: ......" ATTEST: Robert A. Brady, Secretary to the Planning Commission . ......" ACENDA ITEM NO. ~l PACE 10 OF 51 RESOLUTION NO. 2004- ~ A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE APPROVAL OF TENTATIVE TRACT MAP NO. 32337 LOCATED NORTH OF MCVICKER PARK AND WEST OF GRAND AVENUE AND LINCOLN STREET WITHIN THE AREA DESIGNATED AS SPECIFIC PLAN AREA B - LA LAGUNA ESTATES (ASSESSOR'S PARCEL NOS. 391-260-047, -050 AND- 051), A SUBDIVISION OF 153! ACRES INTO 309 RESIDENTIAL LOTS AND NINE (9) OPEN SPACE LOTS. - WHEREAS, an application has been ,filed with the City of Lake Elsinore by K. Hovnanian Forecast Homes to divide approximately I53! acres of unimproved property into 309 residential lots and nine (9) open space lots; and WHEREAS, the Planning Commission of the City of Lake Elsinore has been delegated with the responsibility of making recommendations to the City Council ,-- pertaining to the subdivision ofland; and WHEREAS, public notice of said application has been given, and the Plamiing Commission has considered evidence presented by the Community Development Department and other interested parties at a public hearing held with respect to this item on July 6, 2004 and July 20, 2004; NOW THEREFORE, the - Planning Commission of the City of Lake Elsinore DOES HEREBY RESOLVE as follows: SECTION 1. The Planning Commission has considered the proposed subdivision, Tentative Tract Map No. 32337, prior to making a decision to recommend that the City Council approve the proposal to subdivide 153 ! acres into, 309 residential lots and six (6) open space lots. Pursuant to Section 15162 - Subsequent EIRs and ~egative Declarations, of the CalifomiaEnvironmental Quality Act (CEQA), it has been 'determined that no further environmental documentation for Tentative Tract Map No. 32337 is necessary. . 1. Tentative Tract Map No. 32337 does not propose substantial changes to the Specific Plan, nor would any substantial changes to the Specific Plan result from the - approval of this map. No new significant environmental effects, nor an increase in the severity of previously identified significant effects are anticipated. ,-- AGENDA ITEM NO. PACE #/ ,2' OF $1 RESOLUTION NO. 2004- JUL Y 20, 2004 PAGE 20F4 '""" 2. The La Laguna Estates Specific Plan and Environmental Impact Report No. 92-2 (EIR) that accompanies the Specific Plan were approved in 1998. Surrounding development that has occurred since then was identified in the EIR. No substantial changes have occurred with respect to the circumstances under which the project is undertaken that would require major revisions to the EIR. 3. No new information of substantial importance has come forward with respect to significant effects or alternative mitigation measures that have not been addressed in the design of the map. SECTION 2. . That in accordance with State of California Subdivision Map Act, and the City of Lake Elsinore Municipal Code the following findings for the approval of Tentative Tract Map No. 32337 have been made as follows: 1. The proposed subdivision, together with the provisions for its design and improvements, is consistent with Amendment No. 1 to the La Laguna Estates Specific Plan No. 92-4, and therefore, the City of Lake Elsinore General Plan. The proposed subdivision is compatible with the objectives, policies, general land uses. and programs specified in the Specific Plan and General Plan (Government Code Section 66473.5). '""" a. The map proposes single family residential lots that meet the Specific Plan lot . .. SIze IDlmmum. b. The map supports the circulation plan outlined in the Specific Plan. c. The map provides open space areas that protect the natural topography and VIews. d. The map brings the total number of dwelling units of the entire La Laguna Estates Specific Plan to 633 homes, 27 homes less than the maximum allowed under the Plan. 2. The site of the proposed division of land is physically suitable for the proposed density of development in accordance with the Specific Plan and General Plan. >> a. The map is consistent with Section 3.1.2.[ - Land Use Guidelines and Standards, and Section 6.2.6.a. - Density Transfer Provisions, of Amendment No. 1 to the Specific Plan. '""" AGENDA ITEM NO. ~ / PACE 4:<. OF 5"'1 RESOLUTION NO. 2004- ,-.. JULY 20, 2004 PAGE 30F4 3. The effects this project is likely to have upon the housing needs of the region, the public service requirements of its residents and the available fiscal and environmental resources have been considered and balanced. a. Such concerns were considered in the adopted Environmental hnpact Report No. 92-2 (EIR) for the La Laguna Estates Specific Plan, and the map has been conditioned to comply with any mitigation measures identified in the EIR that apply. b. The map has been conditioned to annex into Community Facilities District 2003-1 to offset the annual negative fiscal impacts of the project on public safety operations and maintenance issues in the City. c. . The map has been conditioned to annex into Lighting and Landscape Maintenance District No. 1 to offset the annual negative fiscal impacts of the project on public right-of-way landscaped areas to be maintained by the City, and for street lights in the public right-of-way for which the City will pay for electricity and a maintenance fee to Southern California Edison. ~ 4. Subject to the attached conditions of approval, the proposed division IS not anticipated to result in any significant environmental impact. a. Conditions of Approval include adherence to previously adopted mitigation measures for the Specific Plan. 5. The design of the proposed division of land or type of improvements are not likely to cause serious public health problems. a Such conterns were considered in the adopted Environmental hnpact Report No. 92-2 (EIR) for the La Laguna Estates Specific Plan, and the map has been conditioned to comply with any mitigation measures identifiedinthe EIR that apply. 6. The design of the pr?posed division of land or the type of improvements will not conflict with known easements, acquired by the public at large, for access through or use of property within the proposed division of land. ~ a The map has been circulated to City departments and outside agencies, and appropriate conditions of approval have been applied for their approval during construction. ~ ACENDA ITEM NO. PAGE 4.3 ;;1 OF 5"1 RESOLUTION NO. 2004- JULY 20, 2004 PAGE 40F4 ....." b. All known easements or requests for access have been incorporated into the map. NOW, THEREFORE, based on the above findings, the Planning Commission of the City of Lake Elsinore DOES HEREBY RECOMMEND that the CityCouncil.ofthe City of Lake Elsinore approve Tentative Tract Map No. 32337. Ron LaPere, Chairman Lake Elsinore Planning Commission I hereby certify that the preceding Resolution was adopted by the Planning Commission at a meeting thereof conducted on July 20, 2004 by the following vote: AYES: Commissioners: ....." NOES: Commissioners: ABSENT: Commissioners: ABSTAIN: Commissioners: ATTEST: Robert A. Brady, Secretary to the Planning Commission .. ....." AGi::l\lOA ITEM NO. e2/ PACE 14 OF 51 ''::'-., 8 A'ORe CITY OF tt\~(E EL h.. pCf""' --"ED .l~.~ [.' ') 2 200~ , \ ::lLA i 0: I --,- ----=-~---.. l!! ..", ~; ... I; ~ ____ ~~t I ~1 : 1L~ I 'l' .- ," BIT ,fi .'. E'=nXHI.... '.. .. .-..fc~().f...... ~ p"'e 1., . () ~O 'fie", '.'1, , l' PACE (.5 OF n 1'1 II~I~I~ i~~ --t- ~ ;. ~ ~ EXH IBIT -......./ /_ "_" ~ Ll ,..... PLANNING COMMISSION STAFF REPORT CityofLakc E1.inore PI4nning Divis ion 130 S. M3I Stmc< Lake EIsno"," CA 92530 (909) 67+3124 (9o'J) 471- 14 I'J bx I I DATE: July 6, 2004 TO: Cl1ainnan and Members of the Planning Commission FROM: Robert A Brady, Community Development Director PREPARED BY: Carole K. Donahoe, Ma>, Planning Consultant PROJECT TITLE: APPLICANT: Tentative Parcel Map No. 32336 andTentative Tract Map No. 32337 OWNER: K. Hovnanian Forecast Homes (Attn: Steven J. Ford, Vice-President, Fotward PlanninrJ 3536 Concours St., Suite 100, Ontario, CA 91764 La Lag1.ina Estates, a General Partnership, Attn: George E. Dale, 93 Lakeshore, hvine, CA 92604) "...... PROJECT REQUEST: . The applicant requests approval of Tentative Parcel Map No. 32336 (!PM 32336), to divide .299 + acres of unimproved property into eight (8) parcels for the pmpose of sale. . The applicant requests approval of Tentative Tract Map No. 32337 (TIM 32337) to further subdivide the 153+ acres of Parcels 2 through 4 into 309 single family residential lots and nine (9) open space lots. These applications are pursuant to TIde 16, Subdivisions, of the Lakf Elsinore Municipal Code (LEMq and State of Oilifomia Subdivision Map Act, including Section 66426 (b) and(f). PROJECT LOCATION The project site, is located on the western edge of the Gty, north of McVicker Park and west of . "...... Grand Avenue and Lincoln Street, within the area designated as SpeCiflC Plan Area B - La Laguna Estates, and identiftedas Assessor's Parcel Numbers 391-260-047, -050 and -051. ACENDA ITEM NO. PACE 17 02/ OF '>1 PLANNING COMMISSION STAFF REPORT JULY 6, 2004 PAGE 20fs """'" PROJECf TITLE: TENT ATIVE PARCEL MAP NO. 32336 AND TENT ATIVE TRACf MAP NO. 32337 ENVIRONMENT AL SETTING EXISTING ZONING GENERAL PLAN LAND USE Project Site Vacant La Laguna Estates Specific Plan B - La Laguna Specific Plan Estates North Residential County County subdivision, school South Vacant, Fire Station R-1 Single Family Mountainous, Speciftc Plan No. 85 Residential & PI Public (La Laguna Heights), Open Institutional Space/Recreation East Residential La Laguna Estates Specific Plan B - La Laguna subdivisions Specific Plan Estates West Vacant, aeveland La Laguna Estates Specific Plan B - La Laguna National Forest Specific Plan, County Estates, County HISTORY ~ OIl Februaty25, 2003, the GtyCouncil approved the La Laguna Estates Specific Plan Amendment No.1. The Amendment calls for the development of 489 + acres into 660 single family residences, 142+ acres of open space, circulation roadways and 140+ acres left as natural open space. Since that time, K. HovnanianlForecast Homes has constructed all but seven of the 110 homes in Phase I. Nearly all of these homes have been sold and are occupied by new residents. Forecast has obtained building permits for the first 52 homes in Phase H. They also have an approved map for Phase HI of the Specific Plan. .PROJECf DESCRIPTION '!PM 32336 parcels off the Phase III tentative tract map and covers the balance of the properties withill the Specific Plan. The '!PM calVes out another three developable parcels, and four other parcels to be left as open space. Forecast intends to purchase a developable. parcel with an open space parcel as they continue their construction of the remaining phases of the Specific Plan. TIM 32337 represents Phases IV through VI, the ftnal phases of development of La Laguna Estates. These phases allow for single family residential homes, circulation roadways and open space. ......, AGENDA ITEM NO. ~ I PAGE 4f OF 51 PLANNING COMMISSION STAFF REPORT JULY 6, 2004 PAGE 3of8 ,...... PROJECf TITLE: TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACf MAP NO. 32337 ANALYSIS Consistency with the La Laj;una Estates Specific Plan Both lPM 32336 and TfM 32337 as conditioned are consistent with approved Amendment No.1 to the La Laguna Estates Specific Plan, and accommodate the circulation system and access points approved by the Specific Plan. The subdivisions take primary access from McVicker Canyon Park Road, which will be extended from the east and run along the south portion. Gateway Drive will be extended from the east as well, running through the center portion. Gateway Drive is a 60-foot local street that loops through PhaselI of 11M 32337, connecting to McVicker Canyon Park Road at its western terminus. In TIM 31917 Gateway Drive connects to Sandpiper Drive, an existing stub street to the east that intersects with Lincoln Avenue. . Lot Sizes and Density ~ The map offers lot sizes that range from 6,000 square feet to nearly 17,000 square feet. The average lot size for the map is 9,124 square feet. As with previous maps in La Laguna Estates, open space areas surround the neighborhood and traverse the site behind several homes. Overall density for the tract is 2.02 dwelling units per acre. The map is consistent with Section 3.1.2.f. - Land Use Guidelines and Standards, and Section 6.2.6.a. - DensityTransfer Provisions, of Amendment No.1 to the Specific Plan. The 309 housing units proposed in this final stage, brings the total for the Specific Plan to 633 homes. The maximum allowed in the Specific Plan is 660 units. Mc Vicker Canyon Park Road Streets cape Staff had concerns that the streetscape along McVicker Canyon Park Road comprised the backs or sides of homes for nearly its entire length through TfM 32337. To address this concern, the applicant provided an enhanced and varied setback in which particular attention will. be paid to parkwaywall treatment and landscaping. The maintenance of this parkway, as well as all downslopes adjacent to streets, shall be the responsibility of the homeowners' association for La Laguna Estates. ENVIRONMENTAL DETERMINATION 1PM 32336 and TIM 32337 do not propose substantial changes to the Specific Plan, nor would any substantial changes to the Specific Plan result from the approval of these maps. No new significant ,...... environmental effects, nor an increase in the severity of previously identified significant effects are anticipated. AGENDA ITEM NO. c< / PAGE 4~ OF 5"1 PLANNING COMMISSION STAFF REPORT JULY 6, 2004 PAGE 40fS ...", PROJECf TITLE: TENT ATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACf MAP NO. 32337 The La Laguna Estates Specific Plan and Environmental Impact Report No. 92-2 (EIR) that accompanies the Specific Plan were approved in 1998. Surrounding development that has occurred since then were identified in the EIR No substantial changes have occurred with respect to the circumstances under which the project is undertaken that would require major revisions to the EIR No new information of substantial importance has come forward with respect to significant effects or alternative mitigation measures that have not been addressed in the design of the map. Therefore, in accordance with the California Environmental Q.1ality Act (CEQA) and pursuant to Section 15162 - Subsequent EIRs and Negative Declarations, of said act, staff has detennined that no further environmental documentation for 1PM 32336 and TIM 32337 is necessary. ST AFP'S RECOMMENDATION Staff recommends that the Planning Commission adopt Resolution No. 2004 - _, recommending to the Gty Council approval of Tentative Parcel Map No. 32336 based on the following Findings and Exhibit 'c,' and subjectto the Conditions of Approval for Tentative Parcel Map No. 32336. Findings for Tentative Parcel Map No. 32336: ......" 1). The proposed subdivision, together with the provisions for its design and improvements, is consistent with Amendment No.1 to the La Laguna Estates Specific Plan No. 92-4, and therefore, the Gty of Lake Elsinore General Plan. The proposed subdivision is compatible with the objectives, policies, general land uses and prograIm specified in the Specific Plan and General Plan (Government Code Section 664735). a. The access and circulation pattern approved within the La Laguna Estates Specific Plan Amendment No. 1 has been incoIporated in the map. b. Setting aside open space areas as required by the La Laguna Estates Specific Plan Amendment No. 1 has been incotporated in the map. 2). The site of the proposed division of land is physically suitable for the proposed density of development in accordance with the Specific Plan and General Plan. . a. Setting aside open space areas as required by the La Laguna Estates Specific Plan Amendment No. 1 has been incotporated in the map. b. The overall density proposed in this area is consistent with the La Laguna Estates Specific Plan Amendment No. 1. ...", AGENDA ITEM NO. PAGE 5() ~I OF~7 PLANNING COMMISSION STAFF REPORT "" JULY 6, 2004 PAGE 50f8 PROJECf TITLE: TENT ATIVE PARCEL MAP NO. 32336 AND TENT ATIVE TRACf MAP NO. 32337 3). The effects that this project is likely to have upon the housing needs of the region, the public service requirements of its residents and the available fiscal and environmental resources have been considered and balanced. a. Tentative Parcel Map No. 32336 has been conditioned to annex into Cbmmunity Facilities District 2003-1 to offset the annual negative fiscal impacts of the project on public safety operations and maintenance issues in the Gty. b. Tentative Parcel Map No. 32336 has been conditioned to annex into Lighting and Landscape Maintenance District No. 1 to offset the annual negative fiscal impacts of the project on public right-of-way landscaped areas to be maintained by the Gty, and for street lights in the public right-of-way for which the Gty will pay for electricity and a maintenance fee to Southern GilifOnlla Edison. 4). Subject to the attached conditions of approval, the proposed division is not anticipated to result in any significant environmental impact. ".-- a. Tentative Parcel Map No. 32336 has been conditioned to comply with any mitigation measures of the La Laguna Estates Specific Plan Amendment No. 1 applicable to this area. 5). The design of the proposed division of land or type of improvements are not likely to cause serious public health problems. a. Tentative Parcel Map No. 32336 is consistent with all design elements of the La Laguna Estates Specific Plan ~ndment No. 1 previously reviewed and approved to benefit the public health, safety and welfare. 6). The design of the proposed division of land or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed division of land. a. All known easements or requests for access have been incorporated into Tentative Partel Map No. 32336. · 2. Staff recommends that the Planning Cbmmission adopt Resolution No. 2004-_, recommending to the Gty Cbuncil approval of Tentative Tract Map No. 32337, based on the following Findings and Exhibit 'E,' and subject to the Cbnditions of Approval for Tentative Tract Map No. 32337. ~ AGENDA lTEM NO. PACE 5/ ;iJ OF 57 PLANNING COMMISSION STAFF REPORT JULY 6, 2004 PAGE 6of8 PROJECf TITLE: TENT ATIVE PARCEL MAP NO. 32336 AND TENT ATIVE TRACf MAP NO. 32337 Findings for Tentative Tract Map No. 32337: 1). The proposed subdivision, together with the provisions for its design and improvements, is consistent with Amendment No.1 to the La Laguna Estates Specific Plan No. 92-4, and therefore, the Gty of Lake Elsinore General Plan. The proposed subdivision is compatible with the objectives,policies, general land uses and programs specified in the Specific Plan and General Plan (Government Code Section 66473.5). a. The map proposes single family residential lots that meet the Specific Plan lot size nununmn b. The map supports the circulation plan outlined in the Specific Plan. c. The map provides open space areas that protect the natural topography and views. d The map. brings the total number of dwelling units of the entire La Laguna Estates Specific Plan to 633 homes, 27 homes less than the maximum allowed under the Plan. 2). The site of the proposed division of land is physically suitable for the proposed density of development in accordance with the Specific Plan and General Plan. a. The map is consistent with Section 3.1.2.f. - Land Use Guidelines and Standards, and Section 6.2.6.a. - Density Transfer Provisions, of Amendment No. 1 to the Specific Plan. 3). The effects this project is likely to have upon the housing needs of the region, the public seIVice requirements of its residents and the available fiscal and environmental resources have been considered and balanced. a. Such concerns were considered in the adopted Environmental Impact Report No. 92-2 (EIR) for the La Laguna Estates Specific Plan, and the map has been conditioned to comply with any mitigation measures identifted in the EIR that apply. .. b.The map has been conditioned to annex into O>mmunity Facilities District 2003-1 to offset the annual negative f!Seal impacts of the project on public safety operations and maintenance issues in the Gty. c. The map has been conditioned to annex into Lighting and Landscape Maintenance District No. 1 to offset the annual negative f!Seal impacts of the project on public iight-.of-way landscaped areas to be maintained by the Gty, and for streetlights in AGENDA ITEM NO. PAGE 5:l.. ......, ......, ......, c2/ OF /)7 " PLANNING COMMISSION Sf AFF REPORT JULY 6, 2004 PAGE 7of8 ",-.... PROJECf TITLE: TENT ATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACf MAP NO. 32337 the public right-of-way for which the Gty will pay for electricity and a maintenance fee to Southern California Edison. 4). Subject to the attached conditions of approval, the proposed division is not anticipated to result in any significant environmental impact. a. Conditions of Approval include adherence to previously measures for the Specific Plan. adopted mitigation 5). The design of the proposed division of land or type of improvements are not likely to cause serious public health problems. a. Such concerns were considered in the adopted Environmental Impact Report No. 92-2 (EIR) for the La Laguna Estates Specific Plan. 6). The design of the proposed di~ion of land or the type of improvements will not conflict. .--.. with known easements, acquired by the public at large, for access through or use of property within the proposed division of land. a. The map has been circulated to Gty departments and outside agencies, and appropriate conditions of approval have been applied for their approval during constructIon. b. All known easements or requests for access have been incorporated into the map. PREPARED BY: Carole K. Donahoe, AlCJl,Planning Consultant do G. Villa, Planning & axle Enfoocement Manager REVIEWED BY: ~ APPROVED BY: rt A Brady, Community Development Director ",-.... :uo ~I !""CENDj,\ iTEM t~ '= - -- .- ~'?AGE_~~.OF ~ 5'2.== PLANNING OOMMISSION STAFF REPORT JULY 6, 2004 PAGE S ofs PROJECf TITLE: TENTATIVE PARCEL MAP NO. 32336 AND TENTATIVE TRACf MAP NO. 32337 Attachments: 1. Exhibit 'A' - Vicinity Map 2. Resolution for Tentative Parcel Map No. 32336 a. Conditions of Approval 3. Exhibit 'B' - Tentative Parcel Map No. 32336 (8~" x 11") 4. Exhibit Ie - Full-sized Tentative Parcel Map No. 32336 (Enclosure) 5. Resolution for Tentative Tract Map No. 32337 a. Conditions of Approval 6. Exhibit '0' - Tentative Tiact Map No. 32337 (8 ~" x 11") 7. Exhibit 'E' - Full-sized Tentative Tract Map No. 32337 (Enclosure) ~ '-" ~ ....., AGENDA ITEM NO. ~ / PAGE.. S~ OF 57 ~ EXHIBIT 'D' Letter in Opposition from George Dale ~ Dated July 19, 2004 ~ . AGENDA ITEM NO. .,( / PAGE 55 OF S1 - La Laguna Estates 93 Lakeshore Irvine, CA 92604 Telephone & Fax (949) 654-4606 July 19, 2004 To: Carole Donahoe, Project Planner City of Lake Elsinore Regarding: TPM 32336 and TIM 32337 Conditions of Approval Sent Via fax: (909) 471-1419 The following are my comments with respect to the City's proposed Conditions on our Map for the July 20 meeting: Tentative Parcel Map 32336 No comments. Tentative Tract Map 32337 1. Item No. 71 - La Laguna objects to the inclusion of this condition. This condition is a direct violation of paragraphs 4.8.1 and maybe 4.8.2 of our Development Agreement (see attached copy) with the City. However, Forecast Homes has indicated to me that they would not be adverse to providing the City a letter in which they would acknowledge that when they obtain a final tract map on a particular phase, that you could condition them at that time and they would not object. Because the remainder ofthe property will remain in our hands for sometime, and the future of the economy is full of uncertainty, as could be our ultimate buyer should Forecast disappear, I must argue for maintaining our position on something that has already been bought, paid for and agreed to by the City. If for some unforeseen reason Forecast Homes did not fully purchase all our property, the City could again raise this issue at Final Tract Map stage with the then current developer. This condition could also be modified to apply only if and when Forecast Homes becomes the owner/developer o(a Final Tract Map related to this tentative tract map. The Development Agreement (DAG) was entered into knowing that we were putting in and paying for a lot of improvements that the City needed, as well as paying the City an additional fee, per lot, at time of development. Also, La Laguna, while a major participant in CFD 88-3, received no onsite infrastructure benefit from its 1 AGENDA ITEM NO. PACE S~ .....,. .....,. ......., .t/ OF 51 ,-... inclusion. The DAG states the property is not subject to new capital improvement fees (4.8.1). The new CFD would allow money for such prohibited costs. The DAG also addresses other items and fees being applied on a citywide basis (also 4.8.1). Citywide meant it would apply if the ordinance were applicabltf to everyone in the City, not just to all new developments in the City. If that were the intent, the wording would have read, something like, applies "if applicable to all new developments within the city". ,-... 2. Item No. 16 - Please insert a period after the word ...activity., and strike the remainder of this item. This item arises as a condition previously imposed on Forecast Homes and should not be a condition for La Laguna or another developer, should that unplanned situation arise as it did very quickly in the early 90's. La Laguna has been a friend to the City for many years, always performing when called upon and providing the City many benefits and accommodations, only one of which was the dirt to fill McVicker Canyon so it could become a Park. Also, CFD 88-3 and its infrastructure would never have happened were it not for La Laguna and its efforts. The hours of operation condition appears to be a penalty condition that would be better addressed at Final Tract Map (after title passes) with Forecast, rather than as a tentative map condition. Regardless, this condition also appears extremely broad in its restrictions (grading, window washer, framer, painters, etc.). It certainly puts the builder at a competitive and costly disadvantage with his competition and would have.a financial impact on La Laguna, should Forecast not develop the entire property. While, I am not certain without legal consultation, I believe this item may also be a prohibited item under 4.6.1 or 4.6.2, or elsewhere in our Development Agreement, possibly under the area of conditions or other requirements not expressly provided in the document. If this penalty condition is ultimately imposed on the map, I believe it should address only work done under Forecast Homes' direction. If this is a penalty, it seems as if the Final (not tentative) map stage would bemore appropriate than a blanket shot gun approach whereby the City can judge the builder's performance on his prior phase. Again, please remove this condition from the Tentative Tract Map. I have also sent a copy of paragraph 4.8.2, for your general perusal. Thank you for your consideration. Very truly yours, ~ George E. Dale, for La Laguna Estates ,-... AGENDA ITEM NO. PAGE 51 e:?/ OF 51 2 CITY OF LAKE ELSINORE REPORT TO CITY COUNCILIREDEVELOPMENT AGENCY ...." TO: HONORABLE MAYOR, MEMBERS OF THE CITY COUNCIL, AND REDEVELOPMENT AGENCY FROM: RICHARD J. WATENPAUGH, CITY MANAGER DA TE: CITY COUNCIL & REDEVELOPMENT AGENCY MEETING OF AUGUST 10,2004 SUBJECT: TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL PROJECT NO. 2004- 03 "C&C COLLIER STREET DEVELOPMENT PARTNERS INDUSTRIAL COMPLEX" APPLICANT Mr. Michael Cargile C&C Collier Street Development Partners 33761 Kinkerry Lane San Juan Capistrano, CA 92675 REQUEST The applicant is requesting consideration to subdivide a 5.89 acre parcel ofland into six (6) parcels for industrial development and for the Design Review ofthe construction of seven (7) industrial buildings on ...., said parcels. The Design Review consists of seven (7) pre-cast concrete buildings ranging in size from 6,528 square feet to 41,221 square feet, for a total building area of 99,739 square feet. The identified applications comply with Title 16, Subdivisions, Chapter 17.54, Commercial Manufacturing District, Chapter 17.56, M-l Limited Manufacturing District, Chapter 17.66, Parking Requirements, Chapter 17.82, Design Review, and with all applicable standards ofthe Lake Elsinore Municipal Code (LEMC). BACKGROUND At its regular meeting of July 20,2004, the Planning Commission adopted Resolution No(s). 2004-109 and 2004-110 recommending to the City Council approval of Tentative Parcel Map No. 32611 and Industrial Design Review No. 2004-03 (Draft Minutes, Staff Report, Conditions of Approval, Resolutions, and Exhibits attached). DISCUSSION Items of discussion were related to the site design and architectural detail of the proposed buildings. Staff identified a modification to condition number twenty five to add a landscape planter within parcel 'A'. The Commission agreed, and expressed satisfaction with the design and layout of the proposed project. It was the general consensus of the Planning Commission to accept staff's recommendation of approval as proposed. ENVIRONMENTAL ...., Pursuant to and consistent with the California Environmental Quality Act, (CEQA), environmental / ACENDA ITEM NO. PACE I ~~ OF q l.f ~ REPORT TO THE CITY COUNCIL AND REDEVELOPMENT AGENCY AUGUST 10,2004 PAGE 2 SUBJECT: TENTATIVE P AACEL MAP NO. 32611 AND INDUSTRIAL PROJECT NO. 2004-03 "C&C COLLIER STREET DEVELOPMENT PARTNERS INDUSTRIAL COMPLEX" clearance for the proposed tentative parcel map and industrial design review is provided by Negative Declaration No. 2001-02, which was approved by the City Council in September 2001. No further environmental clearance is required for this project. RECOMMENDATION It is recommended that the City Council approve Tentative Parcel Map No. 32611 and Industrial Design Review No. 2004-03, based on the recommended Findings, Exhibits "A" thru "K", and subject to the attached Conditions of Approval. The subject site is located within Redevelopment Project Area # 1. Consequently, it is also recommended that the Redevelopment Agency concur with the Council's action. FINDINGS - TENTATIVE PARCEL MAP 1. The proposed subdivision, together with the provisions for its design and improvement, is consistent ,.-. with the General Plan. The proposed subdivision is compatible with the objectives, polic'ies, general land uses and programs specified in the General Plan (Government Code Section 66473.5). The parcel map is in accord with the General Plan, the objectives of the Zoning Code, and the purposes of the district in which the site is located.. The parcel map as designed, assists in achieving the development of a well-balanced and functional mix of residential, commercial, industrial, open space, recreational and institutional land uses (GOAL 1.0, Land Use Element) by encouraging the development of industrial complexes that strengthen and diversify the City's economic base. 2. The effects this project is likely to have upon the housing needs of the region, the public service requirements of its residents and the available fiscal and environmental resources have been considered and balanced. The project will provide commercial manufacturing and limited manufacturing facilities of substantial size conveniently located relative the industrial area and regional circulation routes. The project will provide necessary public services and facilities, will pay all appropriate fees, and will not result in any adverse environmental impact. 3. Subject to the attached conditions of approval, the proposed project is not anticipated to result in any significant environmental impact. >> The project has been adequately conditioned by all applicable departments and agencies and will therefore not result in any significant environmental impacts. The proposed use, together with the conditions applicable thereto, will not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. ,.-. ~ AGENDA ITEM NO. PAGE J 12- OF qL/ REPORT TO THE CITY COUNCIL AND REDEVELOPMENT AGENCY AUGUST 10, 2004 PAGE 3 ~ SUBJECT: TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL PROJECT NO. 2004-03 "C&C COLLIER STREET DEVELOPMENT PARTNERS INDUSTRIAL COMPLEX" FINDINGS - DESIGN REVIEW 1. The project, as approved, will comply with the goals and objectives of the General Plan and the Zoning District in which the project is located. The proposed Industrial Design Review located at APN: 377- 1 51-070 complies with the goals and objectives of the GeneralPlan, in that the approval of this industrial complex will assist in achieving the development of a well-balanced and functional mix of residential, commercial, industrial, open space, recreational and institutional land uses as well as encouraging industrial land uses to diversifY Lake Elsinore's economic base. 2. The project complies with the design directives contained in Section 17.82.060 and all other applicable provisions of the Municipal Code. The proposed Industrial Design Review located at APN: 377-151-070 is appropriate to the site and surrounding developments in that the proposed industrial complex has been designed in consideration of the size and shape of the property, thereby creating interest and varying vistas as a person moves along the street. Further the project as proposed will complement the quality of existing development and will create a visually pleasing, non-detractive relationship between the proposed and existing projects in that the architectural design, color, material and site designs proposed evidence a concern for quality and originality. ~ 3. Subject to the attached Conditions of Approval, the proposed project is not anticipated to result in any significant adverse environmental impacts. Pursuant to the California Environmental Quality Act (CEQA), the proposed Industrial Design Review located at APN: 377-151-070, as reviewed and conditioned by all applicable City Divisions and Departments and Agencies, will not have a significant effect on the environment. Further, environmental clearance for the proposed tentative parcel map and industrial design review is provided by Negative Declaration No. 2001 -02, which was approved by the City in September 2001. " 4. Conditions and safeguards pursuant to Chapter 17.82.070 ofthe Zoning Code, including guarantees and evidence of compliance with conditions, have been incorporated into the approval of the subject project to ensure development of the property in accordance with the objectives of Chapter 17.82. Pursuant to Section 17.82.070 (Action of the Planning Commission) of the Lake Elsinore Municipal Code (LEMC), the proposed Industrial Design Review located at 377-151-070 has been scheduled for approval by the City Council. ~ ) AGENDA ITEM NO. .-.. PAGE -1 d-:L OF tlr::~ ~ REPORT TO THE CITY COUNCIL AND REDEVELOPMENT AGENCY AUGUST 10,2004 PAGE 4 SUBJECT: TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL PROJECT NO. 2004-03 "C&C COLLIER STREET DEVELOPMENT PARTNERS INDUSTRIAL COMPLEX" PREPARED BY: Kirt A. Coury, Associate Planner REVIEWED BY: do G. Villa, Planning & Code Enforcement Manager APPROVED BY: ",..--. ~~~~~~I~~~G City~~) }~~aj fJ Attachments: PC Draft Minutes PC Staff Report PC Conditions of Approval PC Resolutions Exhibits "A" thru "K" . ,-... AGErl~:~:~4(J~_:: l;q. ~ GENERAL 1. The applicant shall defend (with counsel acceptable to the City), indemnify, and hold harmless the City, its Official, Officers, Employees, and Contract Agents from any claim, action, or proceeding against the City, its Official, Officers, Employees, or Agents to attach, set aside, void, or annul an approval of the City, its advisory agencies, appeal boards, or legislative body concerning the subject project known as the Lake Commercenter located at Assessor Parcel Number 377-151-070, which action is bought within the time period provided for in California Government Code Sections 65009 and/or 66499.37, and Public Resources Code Section 21167. The City will promptly notify the Applicant of any such claim, action, or proceeding against the City and will cooperate fully with the defense. If the City fails to promptly notify the Applicant of any such claim, or proceeding, the Applicant shall not, thereafter, be responsible to defend, indemnify, or hold harmless the City. TENTATIVE PARCEL MAP NO. 32611 2. The Tentative Parcel Map will expire two (2) years from date of approval unless within that period of time the cx::&R's and an appropriate instrument has been filed and recorded with the County Recorder, or an extension of time is granted by the City of Lake Elsinore City Council in accordance with the Subdivision Map Act and the LEMC ~ 3. The Tentative Parcel Map shall comply with the State of California Subdivision Map Act and shall comply with all applicable requirements of the Lake Elsinore Municipal Code, Title 16 unless modified by approved Conditions of Approval. 4. Prior to final certificate of occupancy of the Tentative Parcel Map, the improvements specified herein and approved by the Planning Commission and the City Council shall be installed, or agreements for said improvements, shall be submitted to the City for approval by the City Engineer, and all other stated conditions shall be complied with. All uncompleted improvements must be bonded for as part of the agreements. 5. Prior to issuance of a grading permit, the applicant shall prepare and record cx::&R's against the industrial complex requested herein. The cx::&R's shall be reviewed and approved by the Community Development Director or Designee and the City Attorney. The CC&:R's shall include methods of maintaining common areas, parking and drive aisle areas, landscaped areas including parkways, and methods for common maintenance of all unde~round, and above ground utility infrastructure improvements necessary to support the complex. In addition, cx::&R's shall established methods to address design improvements. 6. Each building owner shall have full access to commonly owned areas (parking), facilities and utilities. INDUSTRIAL DESIGN REVIEW NO. 2004-03 ~ 7. Design review approval for Industrial Project No. 2004-03 will lapse and be void unless building AGENDA ITEM NO. 2-?-- PACE 5 OF C?J1 ) CONDITIONS OF APPROVAL ~Page 2of9 TENT ATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 pennits are issued within one (1) year. An extension of time, up to one (1) year per extension, may be granted by the Community Development Director prior to the expiration of the initial Design Review approval upon application by the developer one (1) month prior to expiration. 8. All Conditions of approval shall be reproduced on page one of building plans prior to their acceptance by Building Division. All Conditions of Approval shall be met prior to the issuance of a Certificate of Occupancy and release of utilities. 9. All site improvements approved with this request shall be constructed as indicated on the approved site plan and elevations. Revisions to approved site plans or building elevations shall be subject to the review of the Community Development Director. All plans submitted for Building Division Plan (beck shall conform with the submitted plans as modified by Conditions of Approval, or the Planning Commission! Gty Council through subsequent action. 10. Structures shall be placed on-site as depicted on the site plan and! or as modified by the Community Development Director or designee. 11. Trash enclosures shall be constructed per Gty standards as approved by the Community Development Director or designee, prior to issuance of building permit. ~ 12. The Planning Division shall approve construction trailers litilized during construction. All construction trailers shall require a $1,000.00 cash bond for each. 13. All roof mounted or ground support air conditioning units or other mechanical equipment incidental to development shall be architecturally screened or shielded by landscaping so that they are not visible from neighboring property or public streets. Any roof mounted central swamp coolers shall also be screened, and screening plan shall be approved by the Community Development Director, prior to issuance of building permit. 14. All loading zones shall be clearly marked with yellow striping and shall meet Gty Standards for Type 'A' loading zones (12' x 20) and Type 'B' loading zones (12' x 40'). 15. Any alteration or expansion of this Design Review approval shall be reviewed according to the provisions of (bapter 17.82 (Design Review) of the Lake Elsinore Municipal Code. 16. Materials and colors depicted on the plans and materials board shall be used unless modified by the Community Development Director or designee. · 17. All exterior on-site lighting shall be shielded and directed on-site so as not to create glare onto neighboring property and streets or allow illumination above the horizontal plane of the fixture. All light fixtures shall be consistent with the architectural style of the building. ,-... 18. All exterior downspouts shall be concealed or architecturally screened and painted to match the exterior color of the building as approved by the Community Development Director or Designee. ) ACENDA ITEM NO. PAGE &; 2-?- OF LfCf ~ CONDITIONS OF APPROV M.. Page 3of9 TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIM.. DESIGN REVIEW NO. 2004-03 ~ 19. All cornice elements and back sides of parapets exposed to public view shall be architecturally enhanced, subject to the review and approval of the Community Development Director or Designee. 20. The applicant shall submit a Sign Program for the approval of the Planning Commission prior to the issuance of the first building permit. 21. All building signage shall comply with the Sign Program submitted to the Planning Division. 22. All drive aisles and loading areas shall be kept and maintained free and clear of any materials/ merchandise so as not to obstruct on-site circulation and deliveries. 23. Parking stalls shall be double-striped with four-inch (4") lines two feet (2') apart. 24. Provide a 12-inch concrete paver along the side of parking stalls that are adjacent to planters (paver to include curb width). 25. The applicant shall add a continuous three (3') foot landscape r'firw" planter along the southwest property line of Parcel 'A', between the identified landscape area and the trash enclosure to mrrar the landscape planter ~ said property lirK! and building 5 (A rrmded at Planning CarrmissWn an July 20, 2004). ....." 26. Applicant shall meet ADA (Americans with Disabilities Act) requirements. 27. Trash enclosures shall be constructed per Oty standards as approved by the Community Development Director or Designee. 28. No exterior roof ladders shall be permitted. 29. All service and loading doors shall be painted to match the building. 30. On-site surface drainage shall not cross sidewalks. PRIOR TO BUILDING/GRADING PERMITS 31. Prior to issuance of any grading permit or building permits, the applicant shall sign and complete an "Acknowledgement of Conditions" form and shall return the executed original to the Planning Division for inclusion in the case records. >> 32 Three (3) sets of the Final Landscaping/Irrigation Detail Plan shall be submitted, reviewed and approved by the Ory's Landscape Architect Consultant and the Community Development Director or designee, prior to issuance of building permit. A Landscape Plan Check & Inspection Fee will be charged prior to final landscape approval based on the Consultant's fee plus forty percent (40%) Gty fee. ......, j AGENDA ITEM NO. PAGE 7 J~ OF lj 1- CONDITIONS OF APPROVAL ~ Page 4of9 TENT ATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 a) /"'"' All planting areaS shall have permanent and automatic sprinkler system with 100% plant and grass coverage using a combination of drip and conventional irrigation methods. b) I Applicant shall plant street trees selected from the Gty's Street Tree List, a maximum of forty feet (40') apart and at least twenty-four-inch (24") box in size. c) All planting areas shall be separated from paved areas with a six inch (6") high and six inch (6") wide concrete curb. d) Planting within fifteen feet (15') of ingress/egress points shall be no higher than thirty- six inches (36"). e) Landscape planters shall be planted with an appropriate parking lot shade tree pursuant to the LEMC and Landscape Design Guidelines. f) Any transformers and mechanical or electrical equipment shall be indicated on landscape plan and screened as part of the landscaping plan. g) The landscape plan shall provide for ground cover, shrubs, and trees and meet all requirements of the Gty's adopted Landscape Guidelines. Special attention to the use of Xeriscape or drought resistant plantings with combination drip irrigation system to be used to prevent excessive watering. h) All landscape improvements shall be bonded 100% for material and labor for two years from installation sign-off by the Gty. Release of the landscaping bond shall be requested by the applicant at the end of the required two years with approvaV acceptance by the Landscape Omsultant and Community Development Director or Designee. i) All landscaping and irrigation shall be installed within affected portion of any phase at the time a Certificate of Occupancy is requested for any building. All planting areas shall include plantings in the Xeriscape concept, drought tolerant grasses and plants. . j) Final landscape plan must be consistent with approved site plan. k) Final landscape plans to include planting and irrigation details. " 33. Applicant shall comply with the requirements of the Elsinore Valley Municipal Water District. proof shall be presented to the Chief Building Official prior to issuance of building permits and final approval. 34. Prior to issuance of building permits, applicant shall provide assurance that all required fees to the ,-- Lake Elsinore Unified School District have been paid. 35. Prior to issuance of building permits, applicant shall provide assurance that all requirements of the Riverside County Fire Department have been met. / ACENDA ITEM NO. PACE f (f..?-- OF1~ CONDITIONS OF APPROVAL Page 5of9 TENT ATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 "-" 36. Prior.t~ issuance of building permits, applicant shall paypark-in-lieu fee in effect at time of building penrut Issuance. 37. The applicant shall at all times comply with Section 17.78 (Noise Control) of the Lake Elsinore Municipal Code. ENGINEERING 38. Dedicate full half~width right-of-way on Collier Avenue of fifty (50) feet centerline to right-of-way. 39. Construct full half-width street improvement on Collier Avenue for forty (40) feet centerline to curb. 40. Dedicate full half-width right-of-way and construct full half-width street improvements for Oane Street. Right-of-way half-width equals sixty (60) feet. 41. Dedicate full half-width right-of-way and construct full half-width street improvements for Third Street. Right-of-way half-width equals sixty (60) feet. 42. Building finish floor shall be one (1) foot above the lOO-year flood elevation, as defined by FEMA. ...." 43. Provide approval from Riverside County Flood Control District (RCFCD) for connection of storm drain system to the 3rd Street Channel. 44. Comply with any conditions of approval solicited by the project from Riverside County Flood Control District (RCFCD). 45. Construct a detention facility to detain the incremental increased storm runoff. 46. Storm drain inlet shall provide for stormwater treatment and be maintained by the property owner. 47. Drive entrance on Collier shall be designed to be right-in and right-out only. 48. Pay cash in-lieu of construction for half the median along the project frontage of Collier. 49. All Public Works requirements shall be complied with as a condidon of development as specified in the Lake Elsinore Municipal Code (LEMq prior to final map approval. 50. Underground water rights shall be dedicated to the Oty pursuant to the provisions of Section 16.52.030 (LEMq and be consistent with the Oty's agreement with the Elsinore Valley Municipal Water District. 51. All street improvements shall be installed and functioning prior to certificate of occupancy. '-'" j AGENDA ITEM NO. PAGE q ~'2- OF ql( CONDITIONS OF APPROVAL ;..... Page 6 of 9 . TENT ATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 52. Pay all Capital Improvement and Plan Check fees (LEMC 16.34, Resolution 85-26), mitigation fees, area drainage fee, traffic impact fee (TIF), encroachment pennit fees and inspection fees associated with the project and its development. 53. Submit a "Will Serve" letter to the Gty Engineering Division from the applicable water agency stating that water and sewer arrangements have been made for this project. Submit this letter prior to final map approval. 54. Construct all public works improvements per approved street plans (LEMC 12.04). Plans must be approved and signed by the Gty Engineer prior to final map approval (LEMC 16.34). 55. Street improvement plans and specifications shall be prepared by a California Registered Gvil Engineer. Improvements shall be designed and constructed to Riverside County Road Department Standards, latest edition, and Gty Codes (LEMC 12.04 and 16.34). 56. Applicant shall enter into an agreement with the Gty for the construction of public works improvements and shall post the appropriate bonds prior to final map approval. 57. All compaction reports, grade certifications, monument certifications (with tie notes delineated on ,,-... 8 'l2" x 11" Mylar) shall be submitted to the Engineering Division before final inspection of public works improvements will be scheduled and approved. 58. The applicant shall install two (2) permanent bench marks to Riverside County Standards and at a location to be determined by Gty Engineer. 59. Applicant shall obtain all necessary off-site easements for off-site grading or construction from the adjacent property owners prior to final map approval. 60. Arrangements for relocation of utility company facilities (power poles, vaults, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. 61. Provide fire protection facilities as required in writing by the Riverside County Fire Department. 62. Provide street lighting and show lighting improvements as part of street improvement plans as required by the Gty Engineer. 63. Developer shall install blue reflective pavement markers in the str~et at all fire hydrant locations. 64. Applicant shall submit a traffic control plan showing all traffic control devices for the tract to be approved prior to final map approval. All traffic control devices shall be installed prior to final inspection of public improvements. This includes No Parking and Street Sweeping Signs for streets within the development. ,,-... / ACENDA ITEM NO. PACE /0 ))- OF 1y- CONDITIONS OF APPROVAL Page 7of9 TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 .....,; 65. All improvement plans and parcel maps shall be digitized. At Certificate of Occupancy applicant shall submit tapes and! or disks which are compatible with Gt)" s ARC Info/ GIS or developer to pay $300 per sheet for Gty digitizing. 66. All utilities except electrical over 12 kv shall be placed underground, as approved by the serving utility. 67. Apply and obtain a grading pennit with appropriate security prior to building permit issuance. A grading plan signed and stamped by a California Registered Gvil Engineer shall be required if the grading exceeds 50 cubic yards or the existing flow pattern is substantially modified as determined by the Gty Engineer. If the grading is less than 50 cubic yards and a grading plan is not required, a grading permit shall still be obtained so that a cursory drainage and flow pattern inspection can be conducted before grading begins; 68. Provide soils, geology and seismic report including street design recommendations. Provide final soils report showing compliance with recommendations. 69. An Alquis- Priolo study shall be performed on the site to identify any hidden earthquake faults and! or liquefaction zones present on-site. 70. All grading shall be done under the supervision of a geotechnical engineer and he shall certify all.....,; slopes steeper than 2 to 1 for stability and proper erosion control. All manufactured slopes greater than 30 ft. in height shall be contoured. 71. Prior to commencement of grading operations, applicant to provide to the Gty with a map of all proposed haul routes to be used for movement of export material. Such routes shall be subject to the review and approval of the Gty Engineer. 72. Applicant to provide to the Gty a photographic baseline record of the condition of all proposed public Gty haul roads. In the event of damage to such roads, applicant shall pay full cost of restoring public roads to the baseline condition. A bond may be required to ensure payment of damages to the public right-of-way, subject to the approval of the Gty Engineer. 73. Individual lot drainage shall be conveyed to a public facility or accepted by adjacent property owners by a letter of drainage acceptance or conveyed to a drainage easement. 74. On-site drainage facilities located outside of road right-of-way shoUld be contained within drainage easements shown on the final map. A note should be added to the final map stating: "Drainage easements shall be kept free of buildings and obstructions". 75. All natural drainage traversing site shall be conveyed through the site, or shall be collected and conveyed by a method approved by the Gty Engineer. 76. Meet all requirements of LEMC 15.64 regarding flood hazard regulations. ""'" ) AGEI'IDA ITEM NO.~. . PAGE~ l _OF34- CONDITIONS OF APPROVAL Page 8of9 ;""'TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 77. Meet all requirements of LEMC 15.68 regarding flood plain management. 78. Submit Hydrology and Hydraulic Reports for review and approval by Oty Engineer and the Riverside County Flood Control District prior to approval of final map. Developer shall mitigate any flooding and! or erosion caused by development of site and diversion of drainage. 79. All drainage facilities in this site shall be constructed to Riverside County Flood Control District Standards. 80. Storm drain inlet facilities shall be appropriately stenciled to prevent illegal dumping in the drain system, the wording and stencil shall be approved by the Gty Engineer. 81. lO-year storm runoff should be contained within the curb and the IOO-year storm runoff should be contained with the street right-of-way. When either of these criteria is exceeded, drainage facilities should be installed. 82. A drainage acceptance letter will be necessary from the downstream property owners for outletting the proposed stormwater run-off on private property. ~ 83. Applicant will be required to install BMP's using the best available technology to mitigate any urban pollutants from entering the watershed. 84. Applicant shall obtain approval from Santa Ana Regional Water Quality Control Board for their stormwater pollution prevention plan including approval of erosion control for the grading plan prior to issuance of grading permits. The applicant shall provide a SWPPP for post construction which describes BMP's that will be implemented for the development and including maintenance responsibilities. 85. Education guidelines and Best Management Practices (BMP) shall be provided to residents of the development in the use of herbicides, pesticides, fertilizers as well as other environmental awareness education materials on good housekeeping practices that contribute to protection of stormwater quality and meet the goals of the BMP in Supplement" A" in the Riverside County NPDES Drainage Area Management Plan. 86. Applicant shall provide first flush BMP's using the best available technology that will reduce stormwater pollutants from parking areas and driveways. . 87. Intersection site distance shall meet the design criteria of the CAL 1RANS Design Manual (particular attention should be taken for intersections on the inside of curves). If site distance can be obstructed, a special limited use easement must be recorded to limit the slope, type of landscaping and wall placement. ~ 88. Intersecting streets on the inside radius of a curve will only be permitted when adequate sight distance is verified by a registered civil engineer. / AGENDA ITEM NO..--2.L. . PAGE$ _OF~ CONDITIONS OF APPROVAL Page 9of9 TENT ATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 ......, 89. The final map shall show the abandonment of dedications of public right-of-way or easements by appropriate certifications on the map. 90. Existing access easements over property must be addressed to the satisfaction of the easement owners prior to final map approval. 91. All waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clear and grubbing or other phases of the construction must be disposed of at appropriate recycling centers. The applicant should contract with CR&R, Inc., for recycling and storage container services, but the applicant may use the services of another recycling vendor. Another recycling vendor, other than CR&R, Inc., cannot charge the applicant for bin rental or solid waste disposal. If the applicant is not uSing CR&R, Inc., for recycling services and the recycling material is either sold or donated to another vendor, the applicant shall supply proof of debris disposal at a recycling center, including verification of tonnage by certified weigh master tickets. 92. In accordance with the Oty's Franchise Agreement for waste disposal and recycling, the applicant shall be required to contract with CR&R, Inc., for removal and disposal of all waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clear and grubbing or all other phases of construction. RIVERSIDE COUNTY FIRE DEPARTMENT ......, 93. The applicant shall comply with all comments and conditions of approval from the Riverside County Fire Department. COMMUNITY SERVICES DEPARTMENT 94. Applicant shall pay park-in-lieu fees for all proposed commercial buildings. 95. Applicant to maintain all on-site landscaping. 96. Applicant to comply with all Oty Ordinances regarding construction debris and removal (Chapter 8.16 LEMq. 97. Applicant to comply with all NPDES regulations. . ......, / ACENDA ITEM NO. '22 PAce-1; ~ /"" PLANNING COMMISSION STAFF REPORT Cily ofLak. E1sincre Planning Division 130 S. MOO St=I LIke Ekioon; CA 'J25JO (909) 67~m4 (909) 471.1419 fn DATE: TO: July 20, 2004 Chainnan and Members of the Planning Commission FROM: PREPARED BY: Robert A Brady, Community Development Director Kirt A Coury, Associate Planner OWNER: Tentative Parcel Map No. TPM 32611 and Industrial Project No. 2004-03 - C & C Collier Street Development Partners Industrial Complex, Assessor Parcel Number 377-151-070. Michael Cargile, C & C Collier Street Development Partners, 33761 Kinkerry Lane, San Juan Capistrano, cA 92675. C & C Collier Street Development Partners, 33761 Kinkerry Lane, San Juan Capistrano, CA 92675. PROJECT TITLE: ,.......... APPLICANT: PROJECT REQUEST The applicant requests to subdivide a 5.89 acre parcel of land into six (6) parcels for industrial development and for the Design Review of the construction of seven (7) industrial buildings on said parcels. The Design Review consists of seven (7) pre-cast concrete buildings ranging in size from 6,528 square feet to 41,221 square feet, for a total building area of 99739 square feet. The identified applications comply with TItle 16, Subdivisions, Chapter 17.54, Commercial Manufacturing District, Chapter 17.56, M-1 limited Manufacturing District, (bapter 17.82, Design Review, and with of the Lake Elsinore Municipal Code (LEMq. PROJECT LOCATION The 5.89 acre project site is located on Collier Avenue between Third Street and crane Avenue (APN 377-151-070). Access to the project site is taken from Collier Avenue and crane Street. E~RONMENTALSETTING ,.......... GM (Commercial Man acturing) and M-1 . "ted Manufacturin Industrial Business Park G M Commercial Manufacturin Business Park ) AGENDA lTE~.. ~ 00.._ ;;L ::L PAGEA-OF~ PLANNING COMMISSION STAFF REPORT JULY 20, 2004 PAGE 2of7 PROJECT TITLE: TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 - C&C COLLIER STREET DEVELOPMENT PARTNERS INDUSTRIAL COMPLEX: APN 377-151-070 ,..", East West Industrial Business Park/Vacant Vacant One Industrial Buildin General Commercial Business Park PROJECT DESCRIPTIONS TENT ATIVE PARCEL MAP NO. 32611 The applicant is requesting approval of Tentative Parcel Map 32611, pursuant to Section 16 "Subdivisions" of the Lake Elsinore Municipal Code (LEMq, Chapter 17.54 (GM, Qmunercial Manufacturing), and Chapter 17.56 (M-1, Limited Manufacturing) of the LEMC and Section(s) 66424 and 66427 of the California Subdivision Map Act (CSMA). Essentially, the Tentative Parcel Map, contained herein, proposes to create a six (6) lot parcel map for the industrial comp~ex, known as the "Lake Commercenter". Generally, industrial parcel maps are defined as "subdivisions" pursuant to Section 66463 of the California Subdivision Map Act (CSMA). Consequendy, this project requires both, Planning Commission and Gty Council consideration pursuant to the requirements of Section 16 "Subdivisions" of the Lake Elsinore Municipal Code (LEMq. Additionally, since the buildings will be located on separate legal lots as defined by the Tentative Parcel Map contained herein, a Recorded Reciprocal Access and Parking Agreement will be required in order to allow for "shared parking" as well as ingress/egress from one parcel to another. The following is a compilation of the lots and their relative size: ,..", 69,474SF 22,107 SF 18,090 SF 18,031 SF >c DESIGN REVIEW NO. I 2004-03 Site Plan The applicant is proposing to construct seven pre-cast concrete (tilt-up) buildings ranging in size from 6,528 square feet to 41,221square feet, for a total building area of 99139 square feet (note that ftrst floor area footprint coverage is identified as 89,595 square feet of building coverage). The total land area is 256,568 square feet or 5.89 acres. The buildings will occupy approximately 35% of the total site area ,..", j AGENDA ITEM NO. J 'J- PAGEJS- OF~ PLANNING COMMISSION STAFF REPORT ,- JULY 20, 2004 PAGE 3of7 PROJECf TITLE: TENT ATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 - C&C COLLIER STREET DEVELOPMENT PARTNERS INDUSTRIAL COMPLEX: APN 377-151-070 which complies with the Gtyof Lake Elsinore's General Plan that allows a maximum of 40% floor area ratio (F AI\) or building coverage per parcel. Landscaping The applicant is proposing to provide landscaping on 17.2 % of the project site. This exceeds the minimum landscaping coverage requirement of eight percent (8%) per Section 17.54.090.C of the LEMC A minimum of five percent of the landscaping will be located within the parking and driveway areas per Section 17.66.100.D of the LEMC In addition, a minimum five (5') landscape planter will be provided along the southern project perimeter adjacent the Third Street Channel. "Enhanced Decorative Paving" will be incorporated into the design of the driveway off of Collier Avenue. In addition, decorative paving, as well as enhanced landscaping, will form a plaza area identified between Buildings 1 & 2. The plaza area will be at the end of the main entry driveway aisle off of Collier Avenue, creating an inviting customer entry point. /"" Arrhitectural Design The applicant is proposing to construct seven pre-cast concrete (tilt-up) buildings ranging in size from 6,528 square feet to 41,221square feet, for a total building area of 99139 square feet. Each building will have a standard entrance door, and a twelve foot (12') roll-up door. Standard sized loading spaces (Type A - 12' x 20' and Type B - 12' x 40') designated for loading purposes only will be provided for each unit. The applicant is proposing to construct rectangular shaped buildings, typical of the neighboring industrial complexes. Each building will incorporate a pop-out tower element for visual relief and shadowing. The pop-out tower element will be a darker color to contrast against the background of the remaining building. In addition, the pop-out towers will include a smooth finish surround element with an architectural key element cap. Buildings 1, 2 & 5 will incorporate bronze reflective glass insets with a surround finish, and the remaining buildings propose a 2' x 2' painted concrete inset to add architectural interest. Both inset elements are identified along the top portion of the buildings, just below the cornice cap. The roof line of the pop-out tower element is two and a haH feet higher than the main building roof line, and is capped with a cornice treatment, providing more articulati<?n to an otherwise straight or flat roof line. Colors and Materials Finish materials for the building exteriors include color treatments as well as score lines to create horizontal and vertical visual interest. The proposed windows will incorporate a bronze reflective glass with an anodized aluminum frame. The maximum building height is identified as 31 feet, which will be compatible to adjacent industrial buildings. /"" j .') J- AGENDA ITEM NO. d- PAGE10 OF~ PLANNING COMMISSION STAFF REPORT JUL Y 20, 2004 PAGE 4of7 PROJECT TITLE: TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 - C&C COLLIER STREET DEVELOPMENT PARTNERS INDUSTRIAL COMPLEX: APN 377-151-070 Building Location Building Walls Pop-Out Tower Elements Accent Band/Roof Line Reflective Glass Inset 2'x2' Square Insets Surround Elements Cornice Material Concrete Panels Concrete Panels Concrete Panels Concrete Panels Concrete Concrete Concrete Panels '--' Color Benjamin Moore # HC48 (Bro:tdstrret BeilfJ Benjamin Moore # HC46 (JlKksan Ta,y Benjamin Moore # HC47 (Brrxklire BeilfJ Versalux Bronze RC (Rejleai7e Glass) Benjamin Moore # 487 (Lilxrty Park) Benjamin Moore # 487 (LilxrtyPark) Benjamin Moore # HC48 (Bro:tdstrret BeilfJ Parking The Following table shows parking requirements per Section 17.66.030.B and C of the LEMO Bldgs. 1 & 2: Office Area (1~ 20,000 sJ. 1:400 50 & Manufacturin . Area 2D 21,221 sJ. 1:1000 22 Bldg. 3: Office Area 1,013 sJ. 1:250 4 Manufacturin Area 5,515 sJ. 1:500 11 .....", Bldg. 4: Office Area 1,006 sJ. 1:250 4 Manufacturin Area 7,837 sJ. 1:500 16 Bldg 5: Office Area 1,215 sJ. 1:250 5 Manufacturin Area 26,561 s.f. 1 :500 54 Bldg. 6: Office Area 1,006 sJ. 1:250 4 Manufacturin Area 7,837 sJ. 1 :500 16 Bldg. 7: Office Area 1,013 sJ. 1 :250 4 Manufacturin Area 5,515 sJ. 1:500 11 Total Parkin 206 261 The applicant is providing a total of 261 parking spaces including 49 compact spaces and 12 handicap spaces, complying with the ADA requirements and the LEMC Parking Requirements. It should be noted that eighteen (18%) percent of the total number of parking spaces is allocated for compact parking (the Zoning Code allows up to a maximum of J5% within commercial and industrial developments). All parking spaces will be double stripped. ANALYSIS Staff understands that the generation of employment opportunities is a high priority of the Gty, and that this industrial complex has the potential of creating the need for additional employment. The proposed industrial complex has been found in conformance with all applicable development standards of the eM (Commercial Manufacturing) and M-l (Limited Manufacturing) Zoning .....", Districts. In addition, the project has been designed with enhanced architectural characteristics such AGENDA ITEM NO. }.:2- PAGE II OF.ft:.[: / PLANNING COMMISSION STAFF REPORT ",-.. JULY 20, 2004 PAGE 5of7 PROJECT TITLE: TENT ATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 - C&C COLLIER STREET DEVELOPMENT PARTNERS INDUSTRIAL COMPLEX: APN 377-151-070 as raised parapets, varying color treatments and materials, and wall breaks to create interesting building elevations. Staff feels that the proposed project will compliment the existing development in the surrounding area. ENVIRONMENT AL DETERMINATION Pursuant to and consistent with the California Environmental Quality &t, (CEQA), environmental clearance for the proposed tentative parcel map and industrial design review is provided by Negative Declaration No. 2001-02, which was approved by the Cty G:>uncil in September 2001. No further environmental clearance is required for this project. RECOMMENDATION It is recommended that the Planning G:>mmission adopt Resolution No. 2004-_ recommending to the Cty G:>uncil approval of Tentative Parcel Map No. 32611, and adopt Resolution No. 2004-_ recommending to the Cty G:>uncil approval of Industrial Design Review No. 2004-03. This recommendation is based on the following Findings, Exhibits, and attached G:>nditions of Approval. ,- FINDINGS - TENT ATlVE PARCEL MAP 1. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the General Plan. The proposed subdivision is compatible with the objectives, policies, general land uses and programs specified in the General Plan (Government G:>de Section 66473.5). The parui rmp is in aaurd Wth the Gerrral Pldn, the dJjatiu:s if the Zcning Oxk, and the purpaes if the distria in uhUh the site is la:atRd.. The parui rmp as desigrnJ, assists in cuhieWrg, the deukpm:nt if a mD.b:tlarml and Jun:timal nix if residential, cumrrrrial, inJustrial, cpen sptue, m:reatimal and institutimal !dnd uses (GOAL 1. ~ Land Use EJemen~ by ena:uraging the deukpm:nt if inJustrial wrplexes that st:reJ7jfhen and di:rersify the Citjs tr1JI'KJfJic b1se 2. The effects this project is likely to have upon the housing needs of the region, the public service requirements of its residents and the available fiscal and environmental resources have been considered and balanced. The prrj<<t Wl1 prmide mmrrrial mmuf~ and linitai mmufaauringfaOlitiRs if substantial size ameniently kx:atai relatite the inJustrid area and regjcnaJ circulation rmtes. 1he prrjfft Wl1 prmide nx:essary public serrias and faOlities, Wl1 pay all apprq>>iate fees, and Wl1 m result in any cuherse emircnrrerttal input. 3. Subject to the attached conditions of approval, the proposed project is not anticipated to result in any significant environmental impact. The prrj<<t has ken adequately an1itUnx1 by all applimble departrrmts and agnies and Wl1 m therrfare result in any sigpificant emircnrrerttal inptuts. The ~ed use, /niFfher Wth the an1it:ia1s applimble thereto, Wl1 m /;e ,,-.., detrinrntal to the public hedth, safety, or ue/fare or rmterial1y injurims to properties or inprmerrmts in the 7.icinity. / AGENDA ITEM NO. PAGE J ~ ;)J- OF~ PLANNING COMMISSION STAFF REPORT JULY 20, 2004 PAGE 6of7 PROJECT TITLE: TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 - C&C COLLIER STREET DEVELOPMENT PARTNERS INDUSTRIAL COMPLEX: APN 377-151-070 ......" FINDINGS - DESIGN REVIEW 1. The project, as approved, will comply with the goals and objectives of the General Plan and the Zoning District in which the project is located. The ~ed IrJustrial Desif7l Redew la:ataJ at A PN: 377-151-0 7Owrplie; uith the ~ am Wjeaiw if the Gerrral Plan, in that the appruu:d if this irrlustrial mrplex Wl1 assist in adJiecing the der.ekprrmt if a 'lH'il- hJarmi arKi fiuxtimal rrix if residential, romn;rr:ial, inJustrial, cpen sp:ue, m:rrmimaJ am institut:imallam uses as 'lH'il as eJ1(."(UYaging inlustriallarrl uses to di:rersify Lake E lsimre's ~ b:tse 2. The project complies with the design directives contained in Section 17.82.060 and all other applicable provisions of the Municipal Code. The ~ed Industrial Desif7l Redewla:ataJ at APN: 377-151-070 is apprq>>iate to the site am surrmn/ing deuJoprrmts in that the ~ed inlustrial mrplex ms lren desigwl in cmsideration if the size arKi shape if the prrperty, therrhy creati1rg interest am'lltY)'ing 'listas as a persan ~ ttbrg the street. Further the prrjea as ~ed Wl1 mrplem?nt the quality if existing der.ekprrmt arKi Wl1 create a 'lisually plmsin& rxn-detractire rdatimsbip bet:ueen the ~ed am existingprrjeas in that the arrhitatural design, crlor and nuterial am site designs ~ed ......" er.iden:e a anem for quality am arigjnality. 3. Subject to the attached Conditions of Approval, the proposed project is not anticipated to result in any significant adverse environmental impacts. Ptmuant to the California E mirrrurmtal Qtality Ad (CE QA), the prq;aed Industrial Desiwz Redewla-ated at APN: 377-151-070, as redeuLrJ ani anlitimed by all applia1hle Oty Dnisims arKi Depart:rrEn/S arrl A~, Wl1 ru: haw a sigpifrarrt ifJea an the emirmnmt. Further, enr.irmmntal dearance for the prq;aed tentatiw parrel trnp arKi inlustrial desiWZ miewis prmida1 by N~ Dedaration No 2001-02, uhich WlS appruud by the City in Septenb?r 2001. 4. Conditions and safeguards pursuant to Gapter 17.82.070 of the Zoning Code, including guarantees and evidence of compliance with conditions, have been incorporated into the approval of the subject project to ensure development of the property in accordance with the objectives of Chapter 17.82. . Pursuant to Sa:tim 17.82.070 (Action if the Planning, Camissioo) if the Lake Elsimre MuniGpal ark (LE M q, the prq;aed IrJustriallliiWZ Redew la:ataJ at 377-151-070 ms lren schedukl for cmsideration ani appruu:d by the Planning, Camissim. ......" ) AGENDA ITEM NO. ?- 'J- PAGE~OFili:L ~ PLANNING COMMISSION STAFF REPORT JULY 20, 2004 PAGE 7of7 PROJECT TITLE: TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 - C&C COLLIER STREET DEVELOPMENT PARTNERS INDUSTRIAL COMPLEX: APN 377-151-070 Prepared by. Kirt A Coury, Associate Planner Reviewed by. 51f~ . Anrulndo G. Villa, Planning and Code Enforcement Manager Approved by. ~ ~ 1?4 ~1 Ro A Brady, AICP, Community Development Director ,...... EXHIBITS Exhibit 'A' Exhibit 'B' Exhibit 'C Exlubit 'D' Exhibit 'E' Exlubit 'F' Exhibit 'G' Exhibit 'If Exhibit 'I' Exhibit T Exhibit 'K' Negative Declaration No. 2001-02 Tentative Parcel Map No. 32611 Site Plan Conceptual Grading and Drainage Plan Building Elevations & Floor Plans Conceptual Landscape Plan Collier Avenue Streetscape Scene/voss Sections Full Size Exhibits Colored Site Plan (presented at hearing) Colored Elevations (presented at hearing) Color and Materials Board (presented at hearing) :0 ~. / AGENDA ITEM NO. PAGE 00 27- OFE '-' GENERAL 1. The applicant shall defend (with counsel acceptable to the Gty), indemnify, and hold hannless the Gty, its Official, Officers, Employees, and Contract Agents from any claim, action, or proceeding against the Gty, its Official, Officers, Employees, or Agents to attach, set aside, void, or annul an approval of the Gty, its advisory agencies, appeal boards, or legislative body concerning the subject project known as the Lake Commercenter located at Assessor Parcel Number 377-151-070, which action is bought within the time period provided for in California Government Code Sections 65009 and! or 66499.37, and Public Resources Code Section 21167. The Gty will promptly notify the Applicant of any such claim, action, or proceeding against the Gty and will cooperate fully with the defense. If the Gty fails to promptly notify the Applicant of any such claim, or proceeding, the Applicant shall not, thereafter, be responsible to defend, inderrmify, or hold hannless the Gty. TENTATIVE PARCEL MAP NO. 32611 2. The Tentative Parcel Map will expire two (2) years from date of approval unless within that period of time the cr&R's and an appropriate instrument has been filed and recorded with the County Recorder, or an extension of time is granted by the Gty of Lake Elsinore Gty Council in accordance with the Subdivision Map Act and the LEMC ......, 3. The Tentative Parcel Map shall comply with the State of California Subdivision Map Act and shall comply with all applicable requirements of the Lake Elsinore Municipal Code, 'TItle 16 unless modified by approved Conditions of Approval. 4. Prior to final certificate of occupancy of the Tentative Parcel Map, the improvements specified herein and approved by the Planning Commission and the Gty Council shall be installed, or agreements for said improvements, shall be submitted to the Gty for approval by the Gty Engineer, and all other stated conditions shall be complied with. All uncompleted improvements must be bonded for as part of the agreements. 5. Prior to issuance of a grading permit, the applicant shall prepare and record CC&R's against the industrial complex requested herein. The CC&R's shall be reviewed and approved by the Community Development Director or Designee and the Gty Attorney. The CC&R's shall include methods of maintaining common areas, parking and drive aisle areas, landscaped areas including parkways, and methods for common maintenance of all underground, and above ground utility infrastructure improvements necessary to support the complex. In addition, CC&R's shall established methods to address design improvements. 6. Each building owner shall have full access to commonly owned areas (parking), facilities and utilities. INDUSTRIAL DESI GN REVIEW NO. 2004-03 '-'" 7. Design review approval for Industrial Project No. 2004-03 will lapse and be void unless building).....:2- , AGENDA ITEM~?_ / . ~E~~ CONDITIONS OF APPROVAL ~Page 2of9 TENT ATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 permits are issued within one (1) )ear. An extension of time, up to one (1) )ear per extension, may be granted by the Cbmnumity Develop~nt Director prior to the expiration of the initial Design Review approval upon application by the developer one (1) month prior to expiration. 8. All Cbnditions of approval shall be reproduced on page one of building plans prior to their acceptance by Building Division. All Cbnditions of Approval shall be met prior to the issuance of a Certificate of O:cupancy and release of utilities. 9. All site improvements approved with this request shall be constructed as indicated on the approved site plan and elevations. Revisions to approved site plans or building elevations shall be subject to the review of the Cbrnmunity Development Director. All plans submitted for Building Division Plan Cl1eck shall conform with the submitted plans as modified by Cbnditions of Approval, or the Planning Cbmrnission/ Gty CbunciI through subsequent action. 10. Structures shall be placed on-site as depicted on the site plan and! or as modified by the Cbmmunity Development Director or designee. 11. Trash enclosures shall be constructed per Gty standards as approved by the Cbmmunity Develop~nt Director or designee, prior to issuance of building permit. ' /"'" 12. The Planning Division shall approve construction trailers utilized during constructIon. All construction trailers shall require a $1,000.00 cash bond for each. 13. All roof mounted or ground support air conditioning units or other mechanical equipment incidental to develop~nt shall be architecturally screened or shielded by landscaping so that they are not visible from neighboring property or public streets. Any roof mounted central swamp coolers shall also be screened, and screening plan shall be approved by the Community Development Director, prior to issuance of building permit. 14. All loading zones shall be clearly marked with )ellow striping and shall meet Gty Standatds for Type 'A' loading zones (12' x 20' and Type 'B' loading zones (12' x 40'). 15. Any alteration or expansion of this Design Review approval shall be reviewed according to the provisions of Cbapter 17.82 (Design Review) of the Lake Elsinore Municipal Cbde. 16. Materials and colors depicted on the plans and materials board ~hall be used unless modified by the Community Development Director or designee. 17. All exterior on-site lighting shall be shielded and directed on-site so as not to create glare onto neighboring property and streets or allow illumination above the horizontal plane of the fIxture. All light fixtures shall be consistent with the architectural style of the building. ----, 18. All exterior downspouts shall be concealed or architecturally screened and painted to match the exterior color of the building as approved by the Cbmmunity Development Director or Designee. ) AGENDA ITEM NO. 'J.--J- PAGE ~ 1,,- Of ~ CONDITIONS OF APPROVAL Page 3 of9 TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 ......, 19. All cornice elements and back sides of parapets exposed to public view shall be architecturally enhanced, subject to the review and approval of the Community Development Director or Designee. 20. The applicant shall submit a Sign Program for the approval of the Planning Commission prior to the issuance of the first building permit. 21. All building signage shall complywith the Sign Program submitted to the Planning Division. 22. All drive aisles and loading areas shall be kept and maintained free and clear of any materials/ merchandise so as not to obstruct on-site circulation and deliveries. 23. Parking stalls shall be double-striped with four-inch (4") lines two feet (2') apart. 24. Provide a 12-inch concrete paver along the side of parking stalls that are adjacent to planters (paver to include curb width). 25. The applicant shall add a continuous three (3') foot landscape planter along the southwest property line of Parcel 'A', between the identified landscape area and the trash enclosure. 26. Applicant shall meet ADA (Americans with Disabilities Act) requirements. ,...."" 27. Trash enclosures shall be constructed per Oty standards as approved by the CommUnity Development Director or Designee. 28. No exterior roof ladders shall be pennitted. 29. All service and loading doors shall be painted to match the building. 30. On-site surface drainage shall not cross sidewalks. PRIOR TO BUIlDING/GRADING PERMITS 31. Prior to issuance of any grading pennit or building permits, the applicant shall sign and complete an <<Acknowledgement of Conditions" form and shall return the executed original to the Planning Division for inclusion in the case records. . 32 Three (3) sets of the Final Landscaping/Irrigation Detail Plan shall be submitted, reviewed and approved by the Oty's Landscape Architect Consultant and the Community Development Director or designee, prior to issuance of building permit. A Landscape Plan Check & Inspection Fee will be charged prior to final landscape approval based on the Consultant's fee plus forty percent (40%) Oty fee. a) All planting areas shall have pennanent and automatic sprinkler system with 100% plant ,...."" and grass coverage using a combination of drip and conventional irrigation methods. ACENDA ITEM NO. ,') J- PAGE ~3 ~ CONDITIONS OF APPROVAL ~age4of9 .t"ENT ATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 b) Applicant shall plant street trees selected from the Oty's Street Tree List, a maximum of fonyfeet (40') apart and at least twenty-four-inch (24") box in size. c) All planting areas shall be separated from paved areas with a six inch (6") high and six inch (6") wide concrete curb. d) Planting within fifteen feet (15' of ingress/ egress points shall be no higher than thirty- six inches (36"). e) Landscape planters shall be planted with an appropriate parking lot shade tree pursuant to the LEMC and Landscape Design Guidelines. f) Any transformers and mechanical or electrical equipment shall be indicated on landscape plan and screened as part of the landscaping plan. g) The landscape plan shall provide for ground cover, shrubs, and trees and meet all requirements of the Oty's adopted Landscape Guidelines. Special attention to the use of Xeriscape or drought resistant plantings with combination drip irrigation system to be used to prevent excessive watering. ----- h) All landscape improvements shall be bonded 100% for material and labor for two years from installation sign-off by the Gty. Release of the landscaping bond shall be requested by the applicant at the end of the required two years with approvaVacceptance by the Landscape Consultant and Community Development Director or Designee. ~ All landscaping and irrigation shall be installed within affected portion of any phase at the time a Certificate of Occupancy is requested for any building. All planting areas shall include plantings in the Xeriscape concept, drought tolerant grasses and plants. D Final landscape plan must be consistent with approved site plan. k) Final landscape plans to include planting and irrigation details. 33. Applicant shall comply with the requirements of the Elsinore Valley Municipal Water District. proof shall be presented to the Ollef Building Official prior to ~suance of building pennits and final approval. 34. Prior to issuance of building pennits, applicant shall provide assurance that all required fees to the Lake Elsinore Unified School District have been paid. ,....... 35. Prior to issuance of building pennits, applicant shall provide assurance that all requirements of the Riverside County Fire Department have been met. j AGEKDA ITEM KO. 'J-'~ PAGE~Of or CONDITIONS OF APPROVAL Page 5of9 TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 "'-" 36. Prior to issuance of building permits, applicant shall pay park- in-lieu fee in effect at time of building permit issuance. 37. The applicant shall at all times comply with Section 17.78 (Noise Control) of the Lake Elsinore Municipal Code. ENGINEERING 38. Dedicate full half-width right-of-way on Collier Avenue of fifty (50) feet centerline to right-of-way. 39. Construct full half-width street improvement on Collier Avenue for forty(40) feet centerline to curb. 40. Dedicate full half-width right-of-way and construct full half-width street improvements for crane Street. Right-of-way half-width equals sixty (60) feet. 41. Dedicate full half-width right-of-way and construct full half- width street improvements for Third Street. Right-of-way half-width equals sixty (60) feet. 42. Building fmish floor shall be one (1) foot above the l00-year flood elevation, as defined by FEMA. ......." 43. Provide approval from Riverside County Flood Control District (RCFm) for connection of storm drain system to the yll Street Channel. 44. Complywith any conditions of approval solicited by the project from Riverside County Flood Control District (RCFm). 45. Construct a detention facility to detain the incremental increased storm runoff. 46. Storm ~ inlet shall provide for stormwater treatment and be maintained by the property owner. 47. Drive entrance on Collier shall be designed to be right-in and right-out only. 48. Pay cash in-lieu of construction for half the median along the project frontage of Collier. 49. All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMq prior to final map app~val. 50. Underground water rights shall be dedicated to the Oty pursuant to the provisions of Section 16.52.030 (LEMq and be consistent with the Ory's agreement with the Elsinore Valley Municipal Water District. 51. All street improvements shall be installed and functioning prior to certificate of occupancy. ......." AGENDA ITEM NO.')-. :;L PAGE ~c; OF~ CONDITIONS OF APPROVAL r--- Page 6 of 9 TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 52. Pay all Capital Improvement and Plan Check fees (LEMC 16.34, Resolution 85-26), mitigation fees, area drainage fee, traffic impact fee (TIF), encroachment pennit fees and inspection fees associated with the project and its development. 53. Submit a "Will Serve" letter to the Gty Engineering Division from the applicable water agency stating that water and sewer arrangements have been made for this project. Submit this letter prior to final map approval. 54. Construct all public works improvements per approved street plans (LEMC 12.04). Plans must be approved and signed by the GtyEngineer prior to fmal map approval (LEMC 16.34). 55. Street improvement plans and specifications shall be prepared by a California Registered Gvil Engineer. Improvements shall be designed and constructed to Riverside County Road Department Standards, latest edition, and GtyCodes (LEMC 12.04 and 16.34). 56. Applicant shall enter into an agreement with the Gty for the construction of public works improvements and shall post the appropriate bonds prior to final map approval. ,-.... 57. All compaction reports, grade certifications, monument certifications (with tie notes delineated on 8 ~" x 11" Mylar) shall be submitted to the Engineering Division before final inspection of public works improvements will be scheduled and approved. 58. The applicant shall install two (2) permanent bench marks to Riverside Countj Standards and at a location to be determined by Gty Engineer. 59. Applicant shall obtain all necessary off-site easements for off-site gteding or construction from the adjacent property owners prior to final map approval. 60. Arrangements for relocation of utility company facilities (power poles, vaults, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. 61. Provide fire protection facilities as required in writing by the Riverside County Fire Department. 62. Provide street lighting and show lighting improvements as part of street improvement plans as required by the Gty Engineer. 63. Developer shall install blue reflective pavement markers in the stre~t at all fire hydrant locations. 64. Applicant shall submit a traffic control plan showing all traffic control devices for the tract to be approved prior to final map approval. All traffic control devices shall be installed prior to final inspection of public improvements. TIlls includes No Parking and Street Sweeping Signs for streets within the development. r--- / AGENDA ITEM NO. PAGE l[[/J ?-J- OF -=l:L CONDITIONS OF APPROVAL Page 7of9 TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 '-" 65. All improvement plans and parcel maps shall be digitized. At Certificate of Occupancy applicant shall submit tapes and! or disks which are compatible with Gty's ARC Info/ GIS or developer to pay $300 per sheet for Gty digitizing. 66. All utilities except electrical over 12 kv shall be placed underground, as approved by the selving utility. 67. Apply and obtain a grading pennit with appropriate security prior to building pennit issuance. A grading plan signed and stamped by a California Registered Gvil Engineer shall be required if the grading exceeds 50 cubic yards or the existing flow pattern is substantially modified as determined by the Gty Engineer. If the grading is less than 50 cubic yards and a grading plan is not required, a grading pennit shall still be obtained so that a cursory drainage and flow pattern inspection can be conducted before grading begins. 68. Provide soils, geology and seismic report including street design recommendations. Provide final soils report showing compliance with recommendations. 69. An Alquis- Priolo study shall be performed on the site to identify any hidden earthqll<l:ke faults and! or liquefaction zones present on-site. 70. All grading shall be done under the supelVision of a geotechnical engineer and he shall certify all slopes steeper than 2 to 1 for stability and proper erosion control. All manufactured slopes greater than 30 ft. in height shall be contoured. ~ 71. Prior to commencement of grading operations, applicant to provide to the Gty with a map of all proposed haul routes to be used for movement of export material. Such routes shall be subject to the review and approval of the Gty Engineer. 72. Applicant to provide to the Gty a photographic baseline record of the condition of all proposed public Gty haul roads. In the event of damage to such roads, applicant shall pay full cost of restoring public roads to the baseline condition. A bond may be required to ensure payment of damages to the public right-of-way, subject to the approval of the GtyEngineer. 73. Individual lot drainage shall be conveyed to a public facility or accepted by adjacent property owners by a letter of drainage acceptance or conveyed to a drainage easement. ". 74. On-site drainage facilities located outside of road right-of-way should be contained within drainage easements shown on the final map. A note should be added to the fmal map stating: "Drainage easements shall be kept free of buildings and obstructions" . 75. All natural drainage traversing site shall be conveyed through the site, or shall be collected and conveyed by a method approved by the Gty Engineer. 76. Meet all requirements of LEMC 15.64 regarding flood hazard regulations. ~ ) ACENDA ITEM NO. PAGE 0-1 'J-:L- Of!tt- CONDITIONS OF APPROVAL ...--- Page 8 of 9 TENTATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 77. Meet all requirements of LEMC 15.68 regarding flood plain management. 78. Submit Hydrology and Hydraulic Reports for review and approval by Gty Engineer and the Riverside O:mnty Flood Control District prior to approval of final map. Developer shall mitigate any flooding and! or erosion caused by development of site and diversion of drainage. 79. All drainage facilities in this site shall be constructed to Riverside County Flood Control District Standards. 80. Storm drain inlet facilities shall be appropriately stenciled to prevent illegal dumping in the drain system, the wording and stencil shall be approved by the Gty Engineer. 81. 10-year storm runoff should be contained within the curb and the 100-year storm runoff should be contained with the street right-of-way. When either of these criteria is exceeded, drainage facilities should be installed. 82. A drainage acceptance lener will be necessary from the downstream property owners for outlening the proposed stormwater run-off on private property. ,,-, 83. Applicant will be required to install BMP's using the best available technology to mitigate any urban pollutants from entering the watershed. 84. Applicant shall obtain approval from Santa Ana Regional Water Quality Control Board for their stormwater pollution prevention plan including approval of erosion control for the grading plan prior to issuance of grading permits. The applicant shall provide a SWPPP for post construction which describes BMP's that will be implemented for the development and including maintenance responsibilities. 85. Education guidelines and Best Management Practices (BMP) shall be provided to residents of the development in the use of herbicides, pesticides, fertilizers as well as other environmental awareness education materials on good housekeeping practices that contribute to protection of stormwater quality and meet the goals of the BMP in Supplement" A" in the Riverside County NPDES Drainage Area Management Plan. 86. Applicant shall provide first flush BMP's using the best available technology that will reduce stormwater pollutants from parking areas and driveways. . 87. Intersection site distance shall meet the design criteria of the CAL mANS Design Manual (particular anention should be taken for intersections on the inside of curves). If site distance can be obstructed, a special limited use easement must be recorded to limit the slope, type of landscaping and wall placement. ,.-.. 88. Intersecting streets on the inside radius of a curve will only be permined when adequate sight distance is verified by a registered civil engineer. ACENDA ITEM NO. ';;?- PAGE I~~ OF3.::L- CONDITIONS OF APPROVAL Page 90f9 TENT ATIVE PARCEL MAP NO. 32611 AND INDUSTRIAL DESIGN REVIEW NO. 2004-03 '-""" 89. The final map shall show the abandonment of dedications of public right-of-way or easements by appropriate certifications on the map. 90. Existing access easements over property must be addressed to the satisfaction of the easement owners prior to final map approval. 91. All waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clear and grubbing or other phases of the construction must be disposed of at appropriate recycling centers. The applicant should contract with CR&R, Inc., for recycling and storage container services, but the applicant mayuse the services of another recycling vendor. Another recycling vendor, other than CR.&R, Inc., cannot charge the applicant for bin rental or solid waste disposal. If the applicant is not using CR.&R, Inc., for recycling services and the recycling material is either sold or donated to another vendor, the applicant shall supply proof of debris disposal at a recycling center, including verification of tonnage by certified weigh master tickets. 92. In accordance with the Oty's Franchise Agreement for waste disposal and recycling, the applicant shall be required to contract with CR.&R, Inc., for removal and disposal of all waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clear and grubbing or all other phases of construction. RIVERSIDE COUNTY FIRE DEPARTMENT ~ 93. The applicant shall comply with all comments and conditions of approval from the Riverside Omnty Fire Department. COMMUNITY SERVICES DEPARTMENT 94. Applicant shall pay park-in-Iieu fees for all proposed commercial buildings. 95. Applicant to maintain all on-site landscaping. 96. Applicant to comply with all Gty Ordinances regarding construction debris and removal (ClIapter 8.16 LEMq. 97. Applicant to comply with all NPDES regulations. " ~ / AGENDA ITEM If. ::L 0- PAGE {): OF ~ r- RESOLUfION NO. 2004- A RESOLUtION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE CITY COUNOL OF THE CITY OF LAKE ELSINORE APPROVAL OF TENTATIVE PARCEL MAP NO. 32611 LOCATED AT ASSESSOR PARCEL NUMBER 377-151-070. WHEREAS, Michael QU'gile, C&C Collier Street Development Partners, has initiated proceedings for Tentative Parcel Map 32611; and . WHEREAS, the Planning Commission of the Gty of Lake Elsinore has been delegated with the responsibility of making recommendations to the GtyOmncil for Tentative Parcel Maps; and WHEREAS, public notice of said application has been given, and the Planning Commission has considered evidence presented by the Community Development Department and other interested parties at a public hearing held with respect to this item on July 20, 2004; NOW lHEREFORE, the Planning Commission of the Gty of Lake Elsinore DOES HEREBY RESOLVE as follows: ~ SECfION 1. The Planning Commission has considered the proposed Tentative Parcel Map 32611 prior to making a decision to recommend that the Gty Council approve the proposed Tentative Parcel Map. The Planning Commission fmds and determines that environmental clearance for the proposed tentative parcel map is provided by Negative Declaration No. 2001-02, which was approved by the Gty in September 2001. Negative Declaration No. 2001-02 is adequate and was prepared in accordance with the requirements of the California Environmental Quality Act (CEQA) which analyzes environmental effects, based upon the following findings and determinations: SECfION 2. That in accordance with State Planning and Zoning law and the Gtyof Lake Elsinore the following findings for the approval of Tentative Parcel Map 32611 has been made as follows: 1. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the General Plan. The proposed subdivision is compatible with the objectives, policies, general land uses and programs specified in the General Plan (Government O:>de Section 66473.5). The paraJ mp is in aa:ard Wth the Gerx:ral Plan, the dJjoctir.es if the Zmirlg ~ am the purpaes if the distrid: in uhUh the site is krata:i.. The paraJ mtp as desigpd, assists in adJieUng the deuJqmmt if a wJ1-l:u1arml am ~ rrix if residentUd, armrrcid, irdustrial, cpen space, m:reational ani institutional lam uses (GOAL 1.0, Land Use Element) by m:a<<agjng the deuJqmmt if irdustrial wrpIexes that strerghen am dnersify the City's ~ htse r-. 2. The effects this project is likely to have upon the housing needs of the region, the public service requirements of its residents and the available fiscal and environmental resources have been considered and balanced. ) ACENDA ITEM NO. PAGE 8fJ .'J- ?- ofK PLANNINGCOMMISION RESOLUTION FOR TENTATIVE PARCEL MAP NO. 32611 Page 2 of2 ~ 1he prqfft Wl1 proride CXYmErCial rrn.rn{aduring andlini1ai rrn.rn{aduringfaGlities if substantial size am.eniently kratai relatice the inJustrial arm and regjmal ciroJatim. rades. The prrjfft Wl1 proride rm:ssary public serUa:s and facilities, Wl1 pay all apprrpriate jels, and Wl1 n:x: n:sult in any adzerse emirrrrnmtal inpaa. 3. Subject to the attached conditions of approval, the proposed project is not anticipated to result in any significant environmental impact. 1he prqfft has ix!en adapiatdy anIitianJ by all applW:die depart:nrnJs and awm and Wl1 n:x: thmfore n:sult in any sig;ificant emircnnrntal irrputs. The prrpa<<i use, fW?lher Wth the corxlitions applW:die thereto, Wl1 n:x: Ix? detrimntal to the public health, saJ"etJ> or wJfare or rruterial1y injurims to prrpertiRs or irrprmerrmts in the 'licinity. NOW, TI-IEREFORE, based on the above findings, the Planning Commission of the Gty of Lake Elsinore DOES HEREBY REaJMMEND that the Gty Council of the Gty of Lake Elsinore approve Tentative Parcel Map 32611. ~ Ron LaPere, Chainnan Lake Elsinore Planning Commission I hereby certify that the preceding resolution was adopted by the. Planning Commission at a meeting thereof conducted on July 20, 2004 by the following vote: AYES: Commissioners: NOES: Connnissioners: ABSENf: Commissioners: ABSTAIN: Commissioners: ~ A TrEST: Robert A Brady, Secretary to the Planning Connnission ....", / AGENDA ITEM NO. '2)" PAGE3L-Of-K ,........ RESOLUfION NO. 2004- A RESOLUfION OF THE PLANNING COMMISSION OF THE CITY. OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING OTY COUNOL APPROVAL OF DESIGN REVIEW FOR INDUSTRIAL PROJECT NO. 2004- 03, TO BE LOCATED ON COLLIER AVENUE- APN 377- 151-070 WHEREAS, an application has been filed with the Gty of Lake Elsinore by Michael Cargile) C&C Collier Street Development Partners) to request Design Review of Industrial Project No. 2004- 03 for seven industrial buildings totaling 99139 square feet on 5.89 acres of vacant land; WHEREAS) the Planning Commission of the Gty of Lake Elsinore has been delegated with the responsibility of approving Design Review for industrial projects; and WHEREAS) public notice of said application has been given) and the Planning Conunission has considered evidence presented by the Community Development Department and other interested parties at a public hearing held with respect to this item on July 20) 2004; NOW 1BEREFORE) the Planning Commission of the Gty of Lake Elsinore DOES HEREBY RESOLVE as follo~: ,.-.... SECTION 1. The Planning Commission has considered the proposed request for the Industrial Project No. 2004-03 and has found it acceptable. The Planning Commission finds and determines this project is consistent with the Lake Elsinore Municipal Code and that environmental clearance for the proposed industrial design review is provided by Negative Declaration No. 2001- 02) which was approved by the Gty in September 2001. Negative Declaration No. 2001-02 is adequate and was prepared in accordance with the requirements of the California Environmental Quality Act (CEQA) which analyzes environmental effects) based upon the following fmdings and determinations; SECTION 2. That in accordance with O1apter 17.82 (Design Review) of the Lake Elsinore Municipal Code the following findings for the approval of have been made as follo~: 1. The project) as approved) will comply with the goals and objectives of the General Plan and the Zoning District in which the project is located. The prrfJaed Irrlustrial Desi[!Jl Redew lromxl at APN: 377-151-070ronplies uith the gxns am chjff1iu:s if the Ge1rral Plan, in tbu the apprawl if this inlustrial conplex Wl1 assist in adiezing the derdcprrmt if a 7i1lJ- lxJarnd arrl.fWxtimal rrix if residential, cvrrm;rc:ial, indu:stri4 cpen spare, rrrrr>ational arrl institutiomllarrl uses as 7i1lJ as erKXMra~ inlustriallarrl uses to dimsify Lake E lsimre's WJl1lJI'Jic lxtse 2. The project complies with the design directives contained in Section 17.82.060 and all other applicable provisions of the Municipal Code. ,.-... The prcpaed Irrlustrial Desi[!Jl Redew lromxl at APN: 377-151-070 is appropriate to the site arrl s~ decekprrmts in tbu the ~ inlustrial ronp!ex ms 1xm dt5i[7Ri in ansideratim if the size ACENDA ITEM NO. .J- 7- PAGE ~__ OF q~ ) PLANNING COMMISION RESOLUTION FOR INDUSTRIAL DESIGN REVIEW NO. 2004-03 Page 2 of3 ~ ani slxtpe if the prcperty, therr:by aeatirg interest ani wrying 'lisfas as a persm mJlfS akng the strret Further tk prcjea: as propaed Wl1 wnp!enrnt the quality if fXisting decPlqmmt ani Wl1 create a 'lisuallyplRasin& rK>> detraaice nJatimship beturen tk propaed ani fX isting prrjocts in that the arrhiteaural desirJ7, cdor ani rmteriaJ ani site designs propaed eciderce a an::em for quality ani arigjnality. 3. Subject to the attached Conditions of Approval, the proposed project is not anticipated to result in any significant adverse environmental impacts. Pursuant to the California E mirrR1l1'EJ1tai Qtality Act (CE QA), the propaaJ Industrial DesignRedew!a:akri at APN: 377-151-070, as redeuai ani an:Iit:iaxd by all applicaJie City DrusUns ani Departm:nts ani A wries, Wl1 rxJ; haw a sigpificant ifjixt m the emirrnm::nt. Further, em.i:rmnrntal d&rarn: for the propaed tentatir.e paraJ mtp ani irrlustrial design reriewis prm.id<<l by Negttiw D<<laration Na 2001-02, WiJJ WlS approw:J by the City in Sept:RJrhr 2001. 4. Conditions and safeguards pursuant to Chapter 17.82.070 of the Zoning Code, including guarantees and evidence of compliance with conditions, have been incorporated into the approval of the subject project to ensure development of the property in accordance with the objectives of Cbapter 17.82. Pursuant to Seaim 17.82.070 (Actim if the Planning Camiss~ if the Lake Elsbvre MunUipal Ode ~ (LEMC), the propaed Industrial Design Redew!a:akri at 377-151-070 has b?en scha1uled far cmsideration ani approud by the Planning CcmrissU:n NOW, 1HEREFORE, based on the above Findings, the Planning Commission of the Gty of Lake Elsinore DOES HEREBY RECDMMEND TO 1HE 01Y mONOL APPROVAL of Design Review for Industrial Project No. 2004-03. Ron LaPere, C1tairrnan Lake Elsinore Planning Commission I hereby certify that the preceding resolution was adopted by the Planning Commission at a meeting thereof conducted on July 20, 2004 by the following vote: AYES: O>mmissioners: .. NOES: O>mmissioners: ABSENT: Commissioners: ABSTAIN: Commissioners: ~ ) ACENDA ITEM NO. d-- 'J- PAGE ~S OF~ ,...... ,...... ,...... PLANNING COMMISION RESOLUTION FOR INDUSTRIAL DESIGN REVIEW NO. 2004-03 Page 3 of3 A TrEST: Robert A Brady, Secretary to the Planning Comniission ./ ~ ACENDA ITEM NO. ?- t)- . PAGE 3~OFir:C PAGE 5 - PLANNING CDMMISSION MINUTES - JULY 20,2004 ,...." MOVED BY O'NEAL, SECONDED BY RYAN AND PASSED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 2004-107, A RESOLUTION OF THE PLANNING COMMISSION OF THE OTY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE OTY COUNOL APPROVAL OF TENTATIVE PARCELS MAP NO. 32336 LOCATED NORTH OF MCVICKER PARK AND WEST OF GRAND AVENUE AND LINCOLN STREET (ASSESSOR'S PARCEL NOS. 391-260-047, -050, AND -051), A DIVISION OF 299! ACRES OF UNIMPROVED LAND INTO EIGHT (8) PARCELS. MOVED BY LARIMER, SECONDED BY RYAN AND I) BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOl!! N NO. 2004-108, A RESOLUTION OF THE PLANNING COMMISSI "HE OTY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDI~. .0 ":,"",,OTY COUNOL APPROVAL OF TENTATIVE TRACT MAP ~t~\i, 321.337 L~ D NORTH OF MCVICKER PARK STREET WITHIN TH A. DESIGNAT AS SPEOFIC PLAN AREA B-LA LAGUNA ESTATES " SSO~~ PARCEL 1-260-047,- 050 AND 051), A SUBDIVISION OF 15J'i SIN;' 309 RESIDE 'AL LOTS AND NINE (9) OPEN SPACE LOTS TO I HE MODIF TION TO THE CONDITIONS OF APPROVAL. ~ 3. Tentative Parcel Ma No. 32611 and Develo ment Partners Industrial Com Chainnan LaPere ope '~ Report. requested the reading of the Staff Brady ind ed that this project is a Tentative Parcel Map Ianner Coury to review it with the Commission. AssQd~le Planner that this project proposes the subdivision of a 5.89-acre p>>l~~l~,of land into . . dustrial development and for the Design Review and co~tffi€tion of seven in, rial b "ings. fIe indicated that the project site is located on Collier Aven~~:;~~:en 'Third St and Crane Street. Associate PI ted that the applicant is providing 261 parking spaces including 49 compact spaces andicap spaces, complying with the ADA requirements and LEMC Parking Requirem . " fIe indicated that the applicant is providing landscaping on 17.2% of the project site. He noted that this exceeds the minimum landscaping coverage requirement of eight percent (8%) per Section 17.54.090.C of the LEMC He commented that enhanced decorative paving would be incOlporated into the design of the driveway off Collier Avenue. Associate Planner Coury stated that the applicant is proposing to construct seven pre-cast concrete buildings. He indicated that each of the buildings would incorporate a pop-out tower element for visual relief and shadowing. He noted that the roofline of the pop-out tower element is 2 ~ feet higher than the main building roofline, and is capped with a cornice treatment, providing more articulation to an otherwise straight or flat roofline. ,...." ) AGENDA ITEM NO. '2. ?- PAGE .~~~Of~ PAGE 6 - PLANNING ffiMMISSION MINUTES - JULY 20,2004 ",,-.. Associate Planner Coury stated that the Tentative Parcel Map and Industrial Design Review is provided by Negative Declaration No. 2001-02, which was approved by the Gty Conncil in September 2001. He noted that no further environmental clearances are required for the project. He indicated that Staff recommends that the Planning Commission approve and adopt a Resolution based on the Findings, Exhibits, and is subject to the Conditions of Approval. He stated that the applicant is available to answer any questions that the Commission may have. Lately, he noted that there is a correction to Condition No. 25. Chairman LaPere asked the applicant . "corrected Condition. Associate Planner Coury handed each of the Commissioners a co . Chairman LaPere requested the applicant to approach the p, Mr. Michael Cargile, 33761 Kinkerry Lane, San Juan partner with C& C Colliers Street Partners. . opportnnity with the Gty. He stated that St suggested having on the first design review to have been agreed by Staff and the applicant, then su would be available to answer any questions that the Co \} is a development . t development . r-ative. He and then on e elevations ; e stated that he ",,-.. nditions of Approval. Mr. Cargile stated "Yes". There being no furthe back to the table. - LaPere brought the discussion ,,(~, :w:. \l:~~~;;::.,'i/l' ctor of CoIliijiUnity Development Brady to clarify the split p '''onmental determination. ent Brady indicated that the area has split zoning, and the ,~~consideration all aspects of the zoning requirements. Vice Ch" ',. 'Neal s,.ted that he concurs with Staff's recomniendation, and stated that he concurs with theY! ,'it's suggestion on the color boards. He had no further comments. ~ Commissioner Larimer stated that she appreciates the extra landscaping and the color elevations. She had no further comments. ",,-.. Chairman LaPere stated that the project is very well put together. He indicated that he appreciates the Director of Community Development Brady explaining to Commissioner Ryan the split zoning. He had no further comments. There being no further comments, d1airman LaPere closed the Public Hearing at 6:55 PM, and requested the reading of the Resolution. / AGENDA ITEM NO. ~ '~ PAGE Yo OF~ PAGE 7 - PLANNING ffiMMISSION MINUfES - JULY 20,2004 ~ MOVED BY O'NEAL, SECONDED BY RYAN AND PASSED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 2004-109, A RESOLUTION OF THE PLANNING COMMISSION OF THE OTY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE OTY COUNOL APPROVAL OF TENTATIVE PARCEL MAP NO. 32611 LOCATED AT ASSESSOR PARCEL NUMBER 377-151-070 TO INCLUDE THE MODIFICATIONS TO CONDITION NUMBER 25. MOVED BY RYAN, SECONDED BY LARIMER AN VOTE OF THOSE PRESENT TO ADOPT RE . RESOLUTION OF THE PLANNING COMMI ELSINORE, CALIFORNIA, RECOMMEN APPROVAL OF DESIGN REVIEW FOR I BE LOCATED ON COLLIER AVENUE- TO INCLUDE THE MODIFICATIONS ED BY UNANIMOUS NO. 2004-110, A CITY OF LAKE TY COUNOL o 2004-03, TO .77-151-070 ~ " LaPere ex d tooerson that California Law prohibits fom not allowing than. ',', " '" ed homes co",,> into t;.. Gty. However, he stated that the Commission makes sure that the'rrimufactured hO~$ are BUilt equal to or better than a stick home. '-~;:,;X;\i.,;::,.;.- ~1 Director of~~unity ~\relopment Brady added that the Commission has denied in the past manufactured h'tf ,};~ell as stick built homes. He wanted to go on record to state that the Commission is ve'cemed, and takes a close look at these homes as well. . ITEM PULLED FROM THE CONSENT CALENDAR 4. Addendum for Sign Program No. 2004-04 for SOS Storage (formerly Summerhill Residential Self-Storage Facility No. C 2001-01). ~ j AGENDA ITEM NO. PAGE ~1 '2l OF~ ,-- City ()fLake Elsinore NEGATIVE DECLARATION 7he folhuing Negatire Dedaratim is kingcirrulatal furptdiicmiewin ~withtk Califumia Eminnrmtd ~ Aa Sectim 21091 and 21092 of tk PubIir Resanres 0x1e. Public Review Period: August 30,2001 to September 18, 2001 Project Name: Tentative Parcel Map No. 30254, Industrial Project No. 2001-03, and Conditional Use Permit No. 2001..Q4 ProjectApplicant: Armstrong and Brooks ConsultiQg Engineers, 1101 California Avenue, Ste 100. Corona, CA 92881 and Infinity O:>nstruction, 30395 Ainswotth Place, Lake Elsinore, CA 92530 ProjectLocation: The approximate 10-acresite is located at the southeast comer of Collier Avenue and G-ane Avenue, and southwest comer of Collier Avenue and Third Street. Project Descriptioll: The proposed project includes a Ten,tativeParcel Map, Industrial Design Review; and O:>nditional Use Pennit. The following describes these applications. Tentative Parcel Map No~. 30254: .The Parcel Map willsubdividc theprojecr site into five individual parcels. The size ofeac.:hpatcel is as follows: Parcell: 3.03 acres; Parcel 2: 0.86 acre$;parccl3: 0.89 acres; Parcel 4: 1.11 acres; and Parcel 5: 3.07 acreS. Industrial buildings will be constructed on each ohhe parcels. ,-- As proposed, a 30,OOOsJ. building will be constructedoll Parcell;a 48,000 sJ. building OIl Parcel); 20,000 51. buildings on Parcels 3 and 4; and a 10,000 d. building on ParcelS. Access to the project site will be provided from three driveways off of Crane Avenue and one driveway off of Collier Avenue. A to~of 128,000 sJ. of industrial space will be provided . 33.400sJ. of landscaping will be provided 278 parking spaces will be provided, which exceeds the parking requirement of 260 spaces. . Industrial Project Design Review No..Zool-03: Design of the 30,OQOsJ. industrialbWlding, which is presently being proposed, requires Design Review ;tpprovalby the City. As proposed, the industrial building will provide 27,350 sJ. of warehouse and 4,600 sJ. of office space. In addition, the rear of the Parcel 1 area will also be used for outdoor storage. The building will be concrete tilt-up with smooth finish, and have recessed concrete panels, aluminwn-framed fixedwindows,exter1or 1lletal doOrs, and~e<::tiorudron~updQOrs. The proposed industrial project is refertedto as "Foamworks". Refer to Exhibits 2 and 3 for parcel and building 10000tions and FoamwoIks' building design, respectively. <Anditional Use Permit No. 2001-04: As requited by the City's Zoning Code, the proposed outdoor storage area requires a O:>nditional Use Pennit. FINDING " This is to advise thattheCityof Lake Elsmore,atting astbe lead agency, has (:Ollducted ap Initial Study to determine if the project Illay have a significant effect on theenvi'ronmentala,nd is proposing this Negative DedCU'atioll based upon the folloWill,g tindings: . ,-- ~ The Initial Study shows that there is 1)0 sub~tialevidel1ce that the project truly have a significant effect on the environment and a NEGATtVEDEc:LARATION will be prepared. o The Initial Study identifies potentiallysigtlificant effectS blJt: / EXHIBTtAITE>>dlf ?-:L .. .... _ . urtl!- :J .,t.,~ ..~ (1) RevisiOns in the. project plans or proposals made Or agreed to by the applicant before.this proposed Mitigated Negative Declaration was released for public review would avoid the effects or mitigate the effects to a point where clearly no significant effects would occur. ...." (2) There is no substantial evidence before the agency that the project as revised may have a significant effect on the environment. A MITIGATED NEGATIVE DECLARATION will be prepared If adopted, the Negative Declaration means that an Environmental hnpact Report will not be required. Reasons to support thisfmding are included in the attached Initial Study. The project file . and all related documents are available for review at the City of Lake Elsinore, Planning Division, 130 South Main Street, Lake Elsinore (909) 674-3124. NOTICE eg.tive ~ duriJog the review period. Brady,ConunUnityDeVcelopmeotDirector ...." . ...." j ACENDA ITEM NO. ') ~ PAGE~Of ~'i - ~ TENTATIVE PARCEL MAP No. 30254, INDUSTRIAL PROJECT No. 2001-03, ANDCo... .NDITIONAL USE PERMIT No. 2001-04 . ,- , '-. '. INITIAL STUDY FOR NEGATIVEDECLARA'I'ION No~ 2001-02 ~ Prepared By: CITY OF LAKE ELSINORE 130 South Main Street Lake Elsinore, CA 92530 . Applicants: INFINIfiCoNSTRUCIlON 30395 Amsworth Place Lake Elsinore, CA92530 ARMsTRONG A,NDBROOK$ 1101ailifornia Avenue Cotona,CA 92881 r"' SEPTEMBER 2001 AGENDA ITEM NO. :J. 7- PAGE J1J OF~ I. INTRODUCTION A. PURPOSE This document is an Initial Study for.evaluation of environmental impacts resulting from implementation of the proposed Tentative Parcel Map No. 30254, Conditional Use Permit No. 1001-04, and Industrial Project Design Review No. 2001-03. '""" B. CALIFORNIA ENVIRONMENTAL QUALITYACT REQUIREMENTS As defmedby S~ction 15063 of the State California Environmental Quality Act (CEQA) Guidelines,an Initial Study 1$. prepared primarily to provide the Lead Agency with information to use as the basis for determining whetber an Environmental Impact Report (ElR), Negative Declaration,. or Mitigated Negative Declaration would be appropriate for providing the necessary environmental do<:umentation and clearance for any proposed project. According to Section 15065, an EIR is deemed appropriate for a particular proposal if the Jollowing conditions occur: · The proposal has the potential to substaritiallydegrade quality of the environment. · The proposal has the potential to achieve short-term environmental goals to the disadv~tage .of long-term environmental. goals. · The proposal has possible environmental effects that are individually limited but cumulatively considerable. · The proposal could cause direct or indirect adverse effects on human beings. '""" According to Section 15070(a), a Negative DecJarationis deemed appropriate ihhe proposal would not result in any significant effect on the environ.rnent. According to Section 15070(b), a Mitigated Negative ~~Jaratiot1 is deemed appropriate if it is determined that though a proposal could result in a significant effect, mitigation measuresareavailabJe to reduce thesesignifieant effects to insignifitar).t levels. This Initial Study has determined . that the proposed. project will not result . in. .potentia1J.y significant environmental itnpacts if standard City procedures and requirements are satisfied and therefore. a Negative Declaration is deemed as the appropriate. docutnent to provide necessary . eJlviroJ'l.{tldltal evaluations and clearances.. . This Initial Study and Negative Declaration. are. prepared inconfonnance . with . tbe OdifQqUa EnviromnentalQuality Act of 1970, as amended (Public Resources Code,Section 21000 et.seq,); Section 15070 of me State Guiil(4i1)es for Implementation_ of the Cdifomia Environmental~ty Act of 1970, as amended.(Califotnia Code of Regulations, Tide 14,.Chapter 3, Section 15000, et. .seq.);app1jcable requirements of the Gtyof ~e Elsinore; andthc.reguIat,ions,.requiret:nedts, and pt~eSQf anyOth~ responsible public agenQy or an agency with jurisdiction bylaw. . The City of Lake El~oreCityCouncil is desi~tedthe~dAgency,iAaccordaI1ce.With ~n 15050 of the CEQAGui<Jeline$. 'l?l1eLectd Agency isth~publicagency which hastheprinppal respoI1$ibilityfor carrying out or approving a project which may havesignifiCalit effects upon the enVironment. '""" 2 AGENDA ITEM NO. ~ l- PAGE~OF~ C. INTENDED USES _ .. "TIAL STUDY AND NEGATIVE r ,_ ..RATION /""" 1bis Initial Study and Negative Declaration are informational documents which are intended to inform Gty of Lake Elsinore decisionmakers, other responsible or interested agencies, and the general public of potential environmental effects of the proposed application. The environmental review process has been established to enable public agencies to evaluate environmental consequences and to examine and implement methods of eliminating or reducing any potentially adverse impacts. While CEQA requires that consideration be given to avoiding environmental daIna:ge, the.Lead Agency and other responsible public agencies must balance adverse environmental effects against other public objectives; including economic and social goals. The City of Lake Elsinore City Council, as the Lead AgenCY, has <ktermined that environmental clearance for the proposed project can be provided with a Negative Declaration. The Initial Study and Notice of Availability and Intent to Adopt prepared for the Negative Declaration will be circulated for a period of 20 days for public and agency review. Comments received on the document will be considered by the Lead Agency before it acts on the proposed project. D. CONTENTSOFINITIALS11JDY This Initial Study is organized to facilitate a basic understanding of the eiQsting setting and environmental implications of the proposed projea. 1. INTRODUCTION presents an introduction to the entire report. This section identifies City of Lake Elsinore contaa persons involved in the process, scope of environmental review, enviro1Uliental procedures, and incorporation by reference dOCUIllents. II. PROJECT DESCRIPTION describes the proposedprojecti Adescripnon of discretionary approvals and permits required for project implementation is-also included. /""" III. ENVIRONMENTAL CHECKLIST FORM contains the City's EnvirofiIPental ChecklistFonn. The checklist form presents results of the environmental evaluation for the proposed project and those issue areas that would have either a significant impact,potentiallysignihc;l.lll .impact, or no impact. IV. ENVIRONMENTAL ANALYSIS eval~es each response provided in the environmental checklist fonn Each response checked in the checklist fonn is discussedap;dsupported with sufficient data and analysis. As appropriate, each response discussion' describes apdidentifies ,specificimpaas anticipated with project implementation. In this section,mitigati()n1l1easUres are also recommended. as appropriate, to reduce adverseimpacts to levels ofless than significance. v. MANDATORY FINDINGS presents Mandatory Findings of Significance in accordance with Section 15065 of theCEQAGuidelines. . VI. PERSONS AND ORGANIZAtlONSCONSUL T:EDi~tifies thosepetsons consulted 'and involved in preparation of this. InitialSrody and Negative Declar.$ort. VIl. REFE,RENCES lists bihliographicalmaterials used in preparation. of this document. . E. SCOPE OF EN\TIRONMENTALANALYSlS . For eValuation of ,environmentalimpaas,eachquesnonfromtheEnvirOplJlenta! OieadistFonn is .~ed ;mdresPonses are provided aciordingto theanalysist}ndenakepaspan of the lnitial Study. An responses Will take into ~unt the whole action'involved;indudingpffsiteas wdlas Q1l~, ~ve aSwt;ll' as ,project-'level,i1l4irect as wen as direct, !Uld cpJi~on as well, aSQperatiop-al,Unpacts.P.roject /"""impact$ and effeas will he ev.Uuared.aildquantified, when ,appropriate.T 0~cl1. qqestion,there. are four possible responses, including: 3 AGENDA ITE~ ?-. 'J-_ PAGE " OF~ 1. No Impact: A W ;.. . .let" response is adequately supported: e < .~erenced information sources show that the impact simply does not apply to the proposed project. 2. Less Than Significant Impact: Development associated with projeetimplementation will have the potential to impact the environment. These impacts, however, will be less than the levels of thresholds that are considered significant and no additional analysis is required. 3. Less Than Significant With Mitigation Incorporated: This applies where incorporation of mitigation measureS has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant Impact" The Lead Agency must describe the mitigation measures and explain how the measures reduce the effeet to a less than significant level ...., 4. Potentially Significant Impact: Future implementation will haveimpicts that are considered significant and additional analysis and possibly . an ~IR are required to identify mitigation measures that could reduce these impacts to less th;m significant levels. . Regarding mitigation measures, it is not the intent of this document to "overlap" or restate conditions of approval that are established for the project. Additionally, those other standard r~ements ;md regulations that any development. must comply with, that are. omside the City's jurisdiction, are also not considered mitigation measures and ,therefore, will not be identified in this docti.n1ent. . F. TIERED DOCUMENTS, INCORPORATION BY REFERENCE, AND TECHNlCAL SlUDIES Infonnation, findings, and conclusions contained in this document are based on incorporation by reference of tiered documentation, AAd a technical study that have be(:1l prepared for the. proposed project, which are discussed in the fQllowing .section. 1. Tiered DO.cuments .As permined in Section 15152(a) of tbeCEQA Guidelines, information and discussions from other ......, documents tan be included into this document. Tiering is defined as follows: "Tiering refers to using the analysisofg~eral mauers containe<J in a broader EIR (such as the one prepared fora g(:1leral plan. or policy statement) with later EIRsand negativetkc:larations on narrower .projects; . incorporating by .r~f~~ce. the general discussionsttomthe .bro;lder EIR; and concentrating ~e later EIR or negative declaration sdldy on the issues sp€cific to thela.ter project." For this document. the "Lake lUsinoreGeneralPlan.FinalElR". (prepared in 199Q) serves ~ the broader document, smce it analyzes the entire Oty. area, wbi<:4indudes the proposed project site. However, as discussed, site~specific impacts, which the brd;lcler document(Ltke Jtlsinore General Plan Final EIR) canDOt adequately ~ess,mayoccur forcerurin issue weas~ This Initial Study and Negative Declarationidentifypotentially$ignifiglDt.impacts. ~.. document therefore,evalua~ e;lCh environmental issue alone and will rely \ipon analysiscQnuined within the Lake ElsitJ.ore General Plan Final ElR with respect toreinainingissue areas. Trering also allows thisdoeumentto comply with Section 15152(b) of the CEQA GlJideline$, which discourages redundapt analyses, .~. follOW$: , ~ "Agencies are . enco\lraged to tier the (:1lyttontl1PJltal analyses which t\iey prepare JOt separate hut rdated projects including thegClleWplans, z;.on,ing chan.ges. and develQP~tPfQjects.This approach .canefuninaterepetitive~Qn ohhe same issues~4f~me~erE1R orpegaUve declaration on the actual issues ~for<lecision<at each level of envil1;>umentalreView. Tiering is appropriate when . the sequence of analysis . is {rotnan EIR prepared for ageneral.phm, policy or programto all EIR or neg:ltivedec1arationforanotherplan, polig, orprograttlof lesser SCdpe,QrtO a site-specific ElRor negative declat-ation." . ~ 4 ACENDA ITEM NO. :L '"J- PACE~OF...1i-- ./ Further, Section 1 ;\ , Jf the CEQA Guidelines states: ~ "Where an EIR has been prepared and certified for a program, plan, policy, or ordinance consistent with the requirements of this section, any lead agency for a later project pursuant to or consistent with the program, p~ policy, or ordinance should limit the EIR or negative declaration on the later project to effects which: (1) Were not examined as significant effects on the environment in the prior ErR; or (2) Are susceptible to substantial reduction or avoidance by the choice of specific revisions in the project, by the imposition of conditions, or other means." 2. Incorporation By Reference Incorporation by reference is a procedure for reducing the size of EIRs and is most approp~e for including long, descriptive, or technical materia1sthat provide general background infonnation, but do not contribute directly to the specific analysis of the project itself. This procedure is partic:uIarly useful when anEIR or Negative Declaration relies On a broadly'"<irafted EIR for its evaluation of cumulative impacts of related projects (Las V~ Htmeatn?r'S Federatim 'U 0:Nmty.. if La An~ [1986, 177 Odd 300]). If an EIR or NegativeDeclaration relies on information from a supporting study that is availableto the public, theEIR or Negative Declaration cannot be deetnedunsupponed by evidence or analysis (S4n FranGsco EcolugyCenter'tJ.~andO:Nmty ifS4n Fiantdsrv [J975,48 Ca.3d 584,595]). This document incorpopttes by reference the document from which it is tiered, the Lake Elsinore Genern Plan Final Environmentilln1pact Report, prepared in 1990. This documeIit will be referred.to as the "General Plan EIR". When an EIR or Negative Declaration incorporates a <locumep.t by reference, the incorporation must comply with Section 15150 of the CEQA Guidelines as follows: . ,..-.... . The incorporated document must be av~bleto the public or be a matter of public record (CEQAGuiMIne~Section 15150[a]). The General Plan EIR shall be made available, along with this document, at the City of Lake Elsinore, Community Development Depanment, 130 South Main Street, :L;tke Elsinore CA 92330, ph. (909) 674-3124. . This document mUst be available for inspection by the publi<; at an office of the lead agency (CEQA Guidelines Section . 1515qh]. This dOC\iplentis available at the City of Lake Elsinore, Community Development Department, nO SoUth Main Street, Lake Elsinore CA 92330, ph. (909) 674-3124. . This doaunent Iilustsummarize the porti()t1 of the document heingin(:orpotated by reference or briefly describe information that cannot be. SU1i1PW'ized. Furthermore,. this dC>Cl1IileOt must describe. the relationship. b~ween the incorporated. U;rtormation and the apalysisinthe General Plan. EIR (CEQAGuiGielines. Sectiou 1515O[c]). As disC\J$Sea above, the General Plan ElR addresses theentite City of Lake Elsinore andprovidCsbackgroundand inVetllOtyinformation and cbta which. apply.to the project site. Inooq>oratedinformation and! or data. Will he cited in the appropriate $Cctio.o.s. ~ . This document .tnust. include the State. identification. number of.the incotporateddocument . {CEQA Gui~Jc11nesSection 15150[d]. The State ClearinghOUSe Ntinib~ for the General Plan EIR is 91122065. . Them<tteriaItohe incolporatedinthis ~ooun~twill includegenern haOtUoundinformation ~ (CEQA Gui<klIDesSection 15150[foD. 5 AGENDA ITEM NO. 1 J- PAGE-aOF.a ) 3. Technical Studit- Two technical studies were prepared for the proposed project. The study entitled, "PrP}imin~ny Geotechnical Investigation"; hasbeen prepared bylHE Soils Company in April 2001 to perform onsite reconnais~arice and evaluatewhethetthe projeqwill be supported by the site. The study entided, "Phase I Environmenul Site Assessment", has also been prepared by 1HE Soils Company in March 2001 to assess the likcl1hood of any onsite hazardous wastes. In addition, the project was reviewed by various City departments and outside agencies. The technical studies and review letters can be found at the Lake Elsinore City HalL ......, ......, " ......, 6 AGENDA ITEM NO. ?- :2- PAGEj.t:;OF~ j II. PROJECTDESCRIPTI, A PROJECT LOCATION AND SETTING ,.-. The approximate lO-acre site is located at the southeast corner of Collier Avenue and Gcme Avenue, and southwest comer of. Collier Avenue and Third Street. The site is vacant and undeveloped. Onsite vegetation consists of annual weeds and grasses. Overall relief is approxilllately five feet. Refer to Exhibit 1 for a vicinity map of the project site. B. PROJECT DESCRIPTION The proposed project includes the following applications: . Tentative Parcel Map No. 30254: Subdivi<les the project site into fiveindividwl parcels. The size of each parcel is as {ollows:Parcell: 3.03 acres; Parcel 2: 0.86 acres; Parcel 3: 0.89 acres; Parcel 4: 1.11 acres; and ParcelS: 3.07 acres. Industrial buildings will be constructed on each ohhe parcels. As proposed, a 30,000 sf. building will be constructed on Parcel. 1; a 48,000 sf. . building on Parcel 2; 20,000 sf. buijdipgs on Parcels 3 and 4; and a lOpOO sf. building on ParcelS. Access to the project site will be provided fromtbree driveways off. of . Crane Avenue and one driveway off of Collier Avenue. A tOtal of1~8,OOO sf. of industrial space will be provided. 33,400 sf. of landscaping will be provided. 278 parking spaces will be provided, which exceeds the parking requirement of 260 spaces. .. IlldustrialProject Design Review No.2qol~9.3: Design of the 30,000 sf. industrial building which is presently being proposed, requires Design RevieW. approval by the City. As proposed, the industrial building will provide 27,350 sf. of warehouse and4,6qO sf. of office space. In addition, the rear of the Parcell area will also be used for outdoor storage. The building will be concrete tilt-up with smooth fmish, and have recessed concrete panels,~mn-framed fIXed wihdows,exteriormetaldoors, and sectional roll~up doors. TheproposedindQStrial project is referred to as "FoamwQlks". Refer to Exhibits 2 and 3 for parcel and building locations and Foamworks' building design, respectively. ,...-.-. . ConditionalUsePennitNo. 2001..04: As required by the City's Zoning Coclt:,the proposed outdoor storage area requires a Conditional Use Peimit. ~ ,.-. 7 ACENDA ITEM NO. :L:2- PAGE~OFJl!:h ./ EXHIBIT 1 VICINITY MAP ~ .....-.. . -. .. . .". 'T . .. :~.. ..'~ . .;:.~ : .... :. ...~.. .' .f "..; .~.: t ". ":0. .i..~.:~l ,.z. "!_o. ". ','~' ;!.: ~'~,: . .". --... - .:'. ....... : i .'; ~ ~ 0: ~ ...... '"""il". ,. .. ';..:- :-. . .:" '. .' ; - -. ". "... '.. -,-. ! .- .~~ ." .....: '4 ~. ~; . 00 ~. .' . .." ; ....: :....,. OJ. '!~ ..;;.' -. . - ~ ,.0 -. ....., '. ".a. r. -. - '- "t.;! . -". ~ .. ~ '. - . -.fa"y~: -MJT IO~,-- .' \- 0;.. ." '. "':'. ....... ; ~ i' . , ,- -. . >> ~ ./ ?-:~ AGENDA ITEMJO. F ~ PAGE ..:1 0 I CKU ..,,;,~ ~ AnClt'8 ~ SI'I"OlNH5 :JJnlllI 1.:)3IJlOIN ,,-... t ~ ii. ; :... ~ .lln r. ~ i - . iI'W" ~ ~ , II ,~ L~';: ~ " ~ I ~ : i:O ~ iI ~ ! ~15i tP::; '418 ",1lIISflON slltlQMmOJ -~ #otot~f 4<' ~ S.~n 11 Ul '.It..t ~flll f~ft. \Ul \ .~attd't lW\ - ~ GIlD .":' :~: ':~~_ :~~i ,.-, I J + ~ :j .. ; "I . . ". '.~}) I f ! ~ il ,...-..< ! li!I ;; i a B en o z ..... o ~ ..... ::> P=l ~ fJ) ....l ~ ~. ~ Uo.. 0.... .. ~Z ~O ~..... c:QJ0-4 :E...........~ ~O ~....l I I ~ J~. / n ! iil I ...,..".....---- .... ~ -1 . --- ~ ~. i= .<( ~ .... lit i III o IQ __u.~ =..~~ · fi ~.... 5. ; ~ - "" >> ~ ~ 9 ..... ~ ~~ ~~ ~o ~~ .~ ~ i .~ . li ....~ .. .. i I .~ AGENDA ITEM NO.') ~ PAGE~OF~ 1 -.lNVlRONMENTAL CREe L_J T A. BACKGROUND ""..... 1. Project Tide: Tentative Parcel Map No. 30254; Industrial Project No. 2001-03; and Conditional Use Permit No. 2001-04. 2. Lead Agency Name and Address: Gty of Lake Elsinore; 130 South Main Street; Lake Elsinore, CA 92530. 3. Contact Person andPhoneNumbet: Duane Morita, Senior Planner; (909) 674~3124. 4. Project Location: The approximate 10-acre site is located at the southeast comer of Collier Avenue and Crane Avenue, and southwest comer of Collier Av~ue and 1b.ird Street. 5. Project Sponsor's Name and Address: Armstrong and Brooks Consulting Engineers, UOl California Avenue, Suite 100, Corona CA. 92881; and Infinity Construction, 30395 Ainsworth Place, Lake Elsinore CA 92530. 6. General Plan Designation: Business Park. 7. Zoning: M-1, Limited Manufacturing District. 8. J)escription of Project: Refer to previous section. 9.' Surrounding Land Uses and Setting: The site is bordered to the west/southwest by vacant land, o~ the north/northwest by an eJcisting commerciallindustrial development, on the east/ northeast. by Collier ""..... Avenue'and a construction equipment yard, and on the south/southeast by a flood control.channel.and conunerciallindustrial development. 10. Other Public Agendes Whose Approval is Required: NA. B. ENVIRONMENTAL'FACfORSPOTENTlALLY ~Ec:TED The environmental factors checked below would be . potentially affected by tills project, involving at least one impact that isa "Potentially Significant Impact," as indicated by the checklist on the following pages. o Aesthetics O. Agricultural Resources 0 Air Quality o Biological Resources 0 .01ltural Resources 0 Geology / Soils o Hazards &. Hazardous CJ Hydrology I Water Quality 0 Land Use I Planning o Mineral R~ources 0 Noise . 0 Population / Housing o Public Services 0 Recreation . 0 T ransponationITraffic o Utiliiies / Service Systems 0 Mandatory FinQings of Significance C. PETERMINATION: On the basis of this initial evaluation: ~ I fwd that the proposed project COUlD NOT haveasignifiamt eff&!: on the ~vironment, and a NEGAtIVE DECLARATION will be prepared. o I fwd that althO\lgh the proposed project could have a signUicanteffectoIlthe environtneg.t,there will not be a sienificant effect in this case because revjs~Qp.sin. the_J?n)jeCth~ve .beep.. ~deby or agreed to by the project proponent. AK1lTIGATEI:> NEGAtIVE -DE~TION will be prepared . ""..... g AGENDA ITEM NO. ?-?- PAGE ~O OF~ D I fInd that the proposed project . MAY have a significant effect on the environment, and an ENVIRONMENfAL IMP ACfREPORTisrequired. D I fmd that the proposed project MA Yhave a "potentially significant impact" or "potentially ~ significant unless mitigated" impact on the environment, but at least: one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addresSed by mitigation measures. based on the earlier ailalysis as described . on attached. sheets. An ENVIRONMENTAL IMPACf REPORT is required, but it must analyze only the effects that remain to be addressed. o I fmd that although the proposed project could have a significant effect on theenvironmem, because all potentially significant effects (a) have been analyzed adequately in an~erEIR or NEGATIVE DECiARA TION pwsuant to applicable standards, and o,)have been a'Voided or mjUgated pursuant to that earlier EIR or NEGAl1VEDECIARATION, jncluding revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. flk)o U 1(} .~'f~~/~. U . ... ~~nn; p~ ~ I ~ . ~ 9 AGENDA ITEM NO. 2.?- PAGE-5!-OF~ Issues ,-- "......, I. AESTHETICS. Would th~ TO' sal: a Have a su stanti a verse e ect on a scenic vista? b) Substantially .ge scenic resources, including, bl,lt notJirnited to, trees; rock outcroppings,andhistoric buildings within a state scenich,i. :w..? c Substantially~de :tdethe ~ visUal character or .. . ."ty of the site and its surroundins. d) Create a new source <> subst;uItiallight or glar~ which would adversely affect day or nighttime views in the area? II. AGRICUL 11.JRERESOURCES. . In deteWlllling whether ittlpaqsto agrlculturalresources are significant .environrneiltaleffects, le~dagenciesJn~y refer totbe C~()1!'Dia Agricid~ Land Evaluation and Site AssesslIlent: Model (1997)prepared bytbeca1if~Pq>L9f Conserv~on as ,an Qptionalmodel to use UtOiSSe$Smgunpacts 'on agcicultureand fannJ~4. Would tbero'ect: . '.. . ... ..... . a) Convert PriIlieFatJPlan UniqUeFd, or Farmland of Statewide Jroponance (Farmland), as shown on the,maps pr~dpursuant to the Farmland M;\ppmg ;uId Monitonng J>rogram of theOilifomiaResources Agency, to non" a "culttiraluse? b Con' ctwi eXistirigiOniIlg or :tgiiCUlt:ural use or a WtlliainsonA<::t cQntract? c Invo ve (fer . atiges ~'ee,lciStjng enviro1Ul1f:Ilt whi~dueto their loe:ttionor nature, could result incbnve~ion of Farmland, to non-a . cultur;:d use? lII.AIRQuALttt . Where avallabte; the sigpIli~n'ecrlteriaes~b1ishedby theappli~ble air qualitymanagemel1t ot air pollution control district llUybt relied upon to make the foUowmg . detmnin;lt~ons.W'oldd tb~ o'ect: , '. . a Conflict With oTobStruciiJ:npementationof the a li~bleflir,' .la.n? . .'. ". '. ~b:::fir~~~orpi~::t;te "vio4tion?, ..' , . ~ . . .", ma tiV:COnSl e net increase ofany criteria ~Uutantfor which the project region is nOll-att~i1trnf!lltunder an applicable f~er~ or ~t~",ambi~t& quaJ.ity standard (mqudibgrelea$~genusS1ons, which exceedquanmauve t4teshol(isforozone r~l;UCsors ? . . d) Exp....oSe sensItive re~torst()SuP5tari" . DJlu~aptconcen~on.s? .... ... " e Q-eate ojecuona e'I'S ... ectl1\ga substantialnutnber of people? ' x x x x x x x x c :x 1t x x ,-- 10 AGENOA ITEM NO. '). ~ PAGE CS2 OF . c ose .Vl.GROLQGY ANPSOIlS. ..Wo.wdtbt ...rt)e~ ...a E.xp<)se ~ e or stnlctures to ppten . . substantial adverse effects, inchi<ling the risk of loss in' or de~ involyin . 11 x .~ x x x x '..,J x x x x x ~ ACENDA ITEM NO. ?-2- PACES3..~ Less"fh2n Sigilificant act Potentially Significant lni act ~ Issues i) R~ture of a known earthquake fault, as delineated on the most recent Alquist-'Priolo Earthquake Fault Zoning map, issuedhy the State Geologist for the area or based on other substantial eVidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. x x X 'X; X msu to soil? c) Be lotatedon a geologic unit or soiltbat is unstable, orthatwoulobecome UIlstable as a result of the project, and potentially reSu!tin on~ or off-site landslide, lateral 'spreading, subsidence li 'efaction or CQUa,se? 'Be ocate on €Jq)ansive so' as e.. e jn Table 18-1-B of the Uniform BuildingOxJe (1994)~ creating substantial risks to life or to ? ' . Have so" s incapa e oa uat . sUpporting the use of septic tanks or alternatlvewastewater dispc;>sal systems where sewers are not, available .' forme disosal of w:lSlcwater? . VJ;I. .>>AUlUJS J\NQ.HAZt\lU)OUSMA;T.E1tl1US.WOl)ldth~ a) Oe:tte :lsi "cant hazard to~e public or the . enVlfonment through the rt>utme~SPort, use or dis osal ofh~dousrnatt;rials? Cr~te asignificanthazird tothepu licorthe enVlTonmentthroughreasonable fores~ble upset aild accident conditions involvijlg the release of hazardous materials intO the enviroIl,ll1el1t? . . . Emit' '. oUS emtsSlOUS or . e or acutely hazardous materials,stibstances, or waste within one-quarter mile of all. existing or to dschpol? Be . Ocit Qri a site w IS 1il . libn a of hazardouS materials sites compiled p~t to Government code Sectiori65962.501Dd. asa result; would it create a signifieanthmudlo the , . Qblicorthe en.vir~? ........ ' e For a project lQPlt.ed witliin. anaUport 'dtise plan or, where such a plan has not been ;.~...b."~~.~. within.... ....~:. '.' :.":1. '.~th.'.".O.'.;i..~.li.c.r.~. ........t. :1 , SJety hazard for people rei .', '.()TWortcing m the project .area? 'x x X ,,--, x X x x . 'X ~ AGENDA ITEM NO. d- J-..., PA(jE--54-0F~ 12 Issues . f)For a project within the vicinity of a private airstrip, would the pr?j~ct result in ,a s3:fety hazard for people residing or working m the ro' ect area? . g) Impair implementation of or physically interfere with an adopted emergency response Ian or emer en evacua!ion fan? Expose ~op e or structur.es to a iii' cant ri ?f Ios~, Injury ord~thinvolving,dland fires, mcluding where wildlands are adJacent to urbanizdl areas or where residences are intennixed with wildlands? PotcptiaDy SigDificant . act '-' x x x a c ) e I l 13 ~ x x x "'-"" x x .:x x. x x x "'-"" .. .....'r...'!.".f' AGENDA ITEM NO. PACE SJ' 6-?- OF~ ~ Issues- b) OIDflict with any applicable land use plan, PO~<r, ~r regulation of :l!l agency-v.ith J~~ditt1on over the project (m<:luding, but not . limited to the general pIan, specific pIan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? c Conflict with any applicable habitat conservation plan.or natural community .. conservation Ian? PotentWly Sig0i6~nt 1m act x x ~ a x x a x x c x x e use x x . x x x ~ 14 AGENDA ITEM NO. PAGE ~ ?-J- Of~ k;sTlian Significant Potentially WJth Less Than Significant ~ation Significant No Issues . 1m ct IDe 'on Imaq ,Itn ct XlII. PUBUC SERVICES, Would the project result in substantial adVerse phy$icilimpacts associated with the provision of new or physicany altered Rovernmental facilities, nee4 for .new or physically altered Rovermnental facilities; the construction of 'Which' could cause siwillican{enviromnental impacts, in ordttlo ntamtain acceptable sci"vicerat1os,response limes or other orma,Ilce ob'ectivesJot3li oEthe \lblicservices: ....... a Fire' rotection? X . b PQIice rOt~ctipn? x: c Schoo s? d Parks? . X e Other ub 'cfa9Jities? X xIV, RECREA U()N, w. . e project increase t e use oenSting ." neighh?rhOOd ~~ regio1)alparks oroth.er recreauonal facilities, such that substantial X physical deterioration of the facility would occur or be accelerated? . .'. D6es eprojectin ooe recreation . aci1iti~ X or require the conSQUctipn or expansion of recreational facilities, which miglit have an ;adverse 4 sical effect on the. env,iron,meilt? XV, TRANSPORtA nONJTRAFFIC.Woulddie a 'Cause~incr~infic,whichissUbstatt;' '. '. . in relation totbe eJcisting traffic load and cap..... city. .o.f~.e .street. '.~ sy~em (Le. ., resuldn .a X Slibstantialmcrease l1l either the number of vdllcle trips,.the vo!wne tocapacityratiQ on roads pr cOn estion:it irltersectiom? b Excee~cither in 'Vi..U<illy or cuniu1~tiV:,:i level of seivi<;e stcindardestablished by the X c()UIltycongestion lil:U1ageme.nt agency for ~i '. ated roads pr hi' W'3. ? cResult irl a change in air traffic patterns, including either an increase in ttaffic le\re1s or a X change in location that results in substantial sa~ risks? .'. . Sllbstantially.in~easeazat ue to a d#Jgri . feature (~'I;" sharp curves or dan~erous X lOtersecuons) ormcottlpauble uses (e.g.,fartll .,~ . ment? 'm m3de ~ ...., ~ x b) x ~ 15 AGENDA ITEM NO. 2.J- PAGE Sl_OF~ ",..- Issue~ . c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which c<:>uld (:ause si '. PIlt environ,memaleffeqs? d) lIavesufficient water supplies available to serve the project from ~ing entitlements and resources or are new or expanded entitlements needed? e) Result in a detennination by the wastewater treatment provider,wl1jch serves or may serve the project thai itIu.s adequate capacity to serve the project's projected demand in addition to the provider's existing conunit:J:nents? f) Be served by. a land1iJlwith sufficient permitted Olpacity to accommodate the project's solid waste dis . osal Il~ds? g) Complywith fedei:i1. state, andl~siatutes and re . ations r~t.edto sQfu:lwaste? Potentially Significant 1m act 16...MANDATORYFINPINGSPftSl(iNlFlCANCj!. :a D.o..' es.th....~.pr..o.J .e.Ct. h. a. v~.. th. e. p...<>.ten...........t1alto .'l~qra.. de the qUality of the enVlfomnent,. substanuauy reduce thehab~tofa' fish or wildlife speCles, Cause a ~. or ~?Jife population to.diop below s<M-:susta111lllgJevels, threaten to elimi.JJate a plant or a@.nalcommllllity, reduce the number or 'reStrict: the range of a rro-e or entLmgeredplant or anPrud or eliminate imF<?. . It. an..:t ~..'. ........ ...le. S o.f.. ..th.. .~. ma.. jo. r periods of Califonua histo or rd:UstQ ? bJ edi~d:~~brit~c:~;::;e . .. . considerable? ("CuInulativelyconsiderable~ means that the wcreInentaleHectsof a proJect are considerable when viewed in connection with the effects ofpastprojects; the effects of other cutrent .proj~,andthe effects of rob<lble fut\Jte. roects. C Does theJ>r6je6:haveenvirOritnen e' ects, which wiIlCalJSesub~tiaI adverse effects on huinanbeiri either~ 'Qr ind.ir; .? ,,-... ,,-... ./ 16 x x x x x x x x . AGENDA ITEM NO. PAGE S~ J-A OF~ ~. ENVIRONMENTALANA ;~_J 'This section provides an evaluation of the impact categories and questions contained in the Environmental Ch~~. . ......." I. AESTHETICS a) Have a substantial adverse effect on a scenic vista? Less Than Signiftcantlmpact The project site is located near th~ I~ 15 Freeway. There are no scenic vi~as in the vicinity that wm be affected The project requires Design Review approval by the City. which ensures that the proposed project will be designed as aesthetically attractive as possible and feasible. b) Substantially damage scenic resoUrces, including, but. not lintited to, trees. rock outcroppings. and historic buildings within a StateStenic Highway? No Impact There are no State Scenic Highways located within the project vicinity. Sensitive scenic resources are not located onsite or within neighboring areas. There is no rdevance to this issue. c) Spbstantially degrade the existing visual cbatacteror quality of the site and its Sllttoundings? Less Than Significant Impact . The proposed project is located Within an area neighbored by other iQ,dUStrial and coII1.l:Iletcial uses. The existing visual characterofthe viclliitywillnot be compromised The project requires Design Review approval by the City, which ensures that the proposed project will. bedesigneclas aestheticalIy am-actiye as possible and feasible. . d) Create a new source of substantial light or glare, which would adv~elyaffect day or nighttime views in the area? LessTl1an SignfficantJmpact ......." New: lights frOin ~reetlights, parking lot lights, vehicles, .lU1d the future industrial buildings themseIves will be g~erated, which wilIcontribute to the amount of light and glare found jn the project vicinity, Impacts, however, are not considered significant. The S\lITOUllWng areas are already devdoped with existing industrial and cOInmercial uses and att)ounts of Iightandglare alr~dy ~st in the vicinity. Consequently, the perception of newahd additional light disturbances is lessened. No significant impacts :lre anticipated MmGAnONMEASl1RES None required All residential develoPment . requires Design Review ~pptovaIbythe City, regardless of the enVironinental process. Therefore,I)esign Review appr()v~ is not consideieda Dlitigation measure. II. AGRlCULTURERESOURCES a) Convert Prime Fam1Iand, Unique FaouIand, orFannlandofSt#Wide Importance(Fannland), as showll on the maps prepated pursuant to the Fannland~~ppin&and Monit~g Program of .tbe CaliformaResources Agency, to n()n~agricu1tura1 use?lN'().l~v~ct The ptojectsite is not .classified. aseitherPtiJlleFannland,Dni'lUeFatmJ~f)d orF~and of Statewide Importance by the Farmland Mappiugand Monitoring Prograin ()ftheCalifornia ResourCes Agency. There is no relevance to this issue. . b) Conflict with existing ZOning for agricultutaluse, or a WiIliamson Actci>lltract? N~Imp:lct ...."., c) Involve other changes, in the existing environment which, due to their location or nature, could result in conversion of Farmland, to non-agricultural use? ,No Impact ",,-... The proposed project will not conven any Fan:nland to any non-agricultural use. MITIGATION MEASURES None required. III. AIR QUALITY ~ Likewise, air quality standards will not 'be ViQlated; the project wjll not contribute to any air quality violation. The proposed project will not resultinailY Significant adverse air quality 1mp,.ct. c) Result ina cumulatively c~nsidetable net increase of any criteria pollutant for whichthe prQject region isnon-attainm~t~der, an, applicable federal Or state ambient air quality standard (including releasing emissions whichexceedfJuantiiative, thresholds for ozone precursors)? Len Than Si~nificat1tImpact ' All of Southem California is within a non~attaimnent region for' certain pollutants. It, is concluded, however, that because the proposed project will nottteate any ~crettleiltalirnpact:, ,it' will not significantly contribute to the non~attainment status of theregiop- d) Expose sensitive receptors to subst,ailtialpQllutant cOncentr~ions? Less. Th<tnSiagificat}t Impact The project site is surrounded by ~g:Uid proposed industrial and c()nunercialdevelopttlent, which ,are not, considered, seJlsitive receptors. The projectwi11,ilotc.r~te subStantialpoUutant concentrittiQI1S based on the abo~eassUtnption and will tJierefore,resUldnJess than significant impactS. e) Create objectionable odors affectingasubstatltialpumhQ-of people? Noln:tj)act Only offices, warebou.sin~ @Q OlJt.door storage USes are being" proposed, which will not cre;ne objectionable odors~ MmGATION MEASURES ~ None required ~ 18 AGENDA ITEM NO. PAGE UD ?-:;L Of~ IV. BIOL<X;ICAL J ,lJlJftCES a) Have a substantial adverse effect, either directly orthroughh;1bitat modifications, 011 any species identified as a caBdidate, sensitive, or special status spedes in local or regional plans, policies, or regulations, or by the California Departuient of Fish and Game orU.s. Fish ami Wddlife Service? Less Than Significant Impact ....., According to the project's geotechnical report, "vegetation On the project site consiSts of new growth of annual weeds and grasses". Based on the lack of appropriate~bitat, the site does not support anypbnt Or animal listed as . threatened or endangered by the u.s. Fish and Wddlife Service or California Department of Fish and Game. The site does not support any wetlands or areas potentially under the jurisdiction of the US. AnnyCorps of Engineers or COFG. Based on these findings, it is concluded the project will not result in any significant impact. b) Have. a subst;lntial adverse. effect on any riparian habitat or other sensitive natural community identified in .IQcal. or regional plans, policies, . regulations, or by the California Departntent of Fish and Game or U.S. Fish and Wildlife Service? No.bnpact As indicated above, the project site is nOt characterized by any wetland or riparian habitat There is no .relevance to this iSS1.1e. c) Have a substantial adverse e(fect on federally protected wetlandS as defmed by Section 404 of the Oem Water i\ct (i11dudjng,.but not 1inuted to; marslt, vernal pool, coastal, etc.) through direct removal, filling, hydrologkalintemJption,or other means? Nobnpact As indicated above, the project . site is not characterized by anywethmd <>rriparian habitat There is no relevanCe to this issue" d) Interfere substantially. with.. tltemovementof . anynativeresi4entortnigratoty6sh or wildlife species or with established native resident or migratory wildlife corridors, orimpedetlte use of native wildlife nursery sites? . No Impact . "-"" As indicated above, the project site is not characterized by; any Wild!ifecorridor; There is no releVance to this issue. e) Conflict with any local. polidesoJ:" . ordinances protectingbiologkal resources, such as a tree preservation policy or ordinance? No Impact The City of Lake Elsinore d~ nOt have any local policies or ordin:uicesto pTotect biological resources of local. concern; therefore, the proposed project will riot have any adverse impact on locally protected biological resources. f) Conflict with the proVisiolls of an adopted Habit;# Consei'vaUooPla,n, NatutalCommunity Conservation Plan, or other ~ppr()vedl()CaI, regional, Or state habitat cons(tVationplan? No Impact There are nolmownHCPs O.r NWsepcotPl'assi4gthe affected site or areas adjacent to the site. There is nO relevance to this issue. JdmGATIONMEA~S None. required. "-"" 19 AGENDA ITEM NO. ?--. ~ PAGE~OF~ ) v. CUL TIJRAL RE 'LJrtCES ".......,. a) Cause a substantial adverse change in the significance of a historical resource as defined in ~t5064.5? No Impact According to the City's General Plan EIR, there are no known cultural resources located within the project site. There is no relevance to this issue. b) Cause a substantial adverse change inthe significance of an archaeological resource pursuant to ~ 150645? No Impact Likewise, archaeological resources are nOt lwown to exist within the project site according to the General PlanEIR There is no relevance to this issue. c) Pirectly or indirectly destroy a upique paleontological resource or site or unique geologic feature? No Impact Likewise, unique paleontological resources arenot known to exist within theptojectsite according to the General PlanEIR. There is.no relevance to this issue. d) Disturb any human remains, including those interred outside offonnal cemeteries? No Impact Likewise, human remains are not Jwown to exist within the projeq site according to the General Plan ElR. There is no relevance to this issue. MITIGATION MEASURES ~ Given that significant impacts are nOt ~~cted, mitigation n1easures are nOt required, however, the following is recommended: . Throughout site grading, should ~yarchaeological or historical artifacts be \lDcovered, work shall be halted and a cultural resources consultant sh~ be retained to assess thesignific~ce of the find and make recommendations to ensurethatiIDpaets to the uncovered artifact is alleviated to the gre:ttest extent feasible. The applicant is required to comply with the reconUnefidations of said consultant. \11. GEOLOGY AND SOILS a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injUry, or death involving: . i)Rupture of a known earthquake fault, as . delineated. 011 the most rcc;entAlquist-PriQlo Earthquake Fault Zoning map, issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. No.lmRact According to the project's geqtecltnical r~port, the following is concluded: "The subject site lsnOt located within. a State of California Alquist Pri910Earthquake Fault,;~dZ()De. .. There is no relevance to this issue. ,--.. il) Strong seismic groundsh~g?l;ess Th~nSi~canthttpact According to the project'sgeOteclmiqd report, the following is concluded:. ~Noknown faulting has been recorded onthe SUcl;jea ~.. S\lbs~tly,gtO\llldruptUte during a seistniceventis considered low." Cotnpliancewith standard ~est:olltajnedin theUBC and City ~cipai Code r~ding structures . and ConstrUCtion andthosexecommended specificatio11.scontained in the project geoiechnicalreport further ensures that si~ impactS willnOt result. 20 AGENDA ITEM NO. )..?- PAGE (t1..-- OF ~ iii) Seismic~related ; IDa failure, including liquefaction? Le~ .'1311 $ignificant Impact According to the project's geotechnical report, the following is concluded: "Based ongrnding recommendations, the potential Jor liquefaction during a local seismic event is considered low to moderate, provided the recommendations contained in the (project's geotechnical report) are implemented" ---' iv) Landslides? No Impact The project site is relatively flat and is not subjecr to landslides. b) Result in substantial soil erosion or the loss of topsoil? Less Than Si&nifican~Jmpact As with any development, soil erosion can result during construction, as grading and construction can loosen surtacesoils andmake soils susceptible to effects of wind and water mo'\Tement across the surface. Impacts, however, are not considered significant since erosion wiD be controlled onsiteinaccordance with City standards. c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on-. or off-site landslide, lateral.sprea<lmg,.subsidence, liquefaction or coIIapse?l.ess Than Significant Itnpact According to the project's geoteduiical report, the folloWing is concluded; "TheaUuvial .~erials exposed on the. subject site are anticipated to be. easily&Clvated milizing convention,d' grading equipment... ". The site is stable enoughto supportt;heproject,based on the geotecl1.nigUrepott. d) Be located on expansive soil, asdeftned in Table 18-t-B of the; Unifonn Building COde (1994), creating substantial risks to life or property? . Le.ss ThatlSignmcantIlllpact . As discussed, soils are supportive of development and will not create .substantial risks to Jifeandlor property. e) Have soils capable of adequately supporting tlteuse 9f septic tanks or altemauve wastewater disposal systems where sewers are not available for tbedispos.alof wastewater? N{)~~act ...,.; The project will not be semced by septic tanks or other altemative waStewater disposal systems.1'hereis no relevance to this issue. . MITIGATION MEASURES Regardless of the eJ1vironmental teviewprocess, theproj~is r~quiredtoC()nij)ly with appropriate City standards . associated with geology and soils :md those reconuneJldatioJu containedintheprojea's geotec.bnicalreport. Notnitigation measures are requirecL VII. HAZARPS AND.HAZARDQUS MAttRJAtS a)CreateasigItifica..th~ardtoPte publicorthee11v:itonment tbrough thecoutine tran~ort, use or disposalofhazardo\l$ll).aterials? No~pa~ . · According to the project's Phase I EnvirQJ!mental SiteAssess~ .thereis "nocri~~. ofi'~ cnvironineI1ta1 (or ~dousJ conditionsinC6IU.l~Ol1 with.'the pro:petty." The proposed project will not handle any hazardouS tnat~ There. is no relevance to this isSue. ---' 21 ACENDA ITEM NO. PAGE lo3 l?- OF~ b) Create a significant lard to the public or the environmen, ruugh reasonable foreseeable upset and accident conditions involving the release of hazardous materials into the environment? No Impact ~ Likewise, there is no significant potential for rdease of hazardous Ulaterials from accidental conditions. c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances,()r waste within one-quartet mile of an existing or proposed school? No Impact There are no schools within a ~ mile of the affected areas. There is no rdeyante to this issue. d) Be located on a site which is included QD a list ofhazardou$.1l13terlals sites compiledpursuanttu Government code Section 65962.5 and, as a result, would it create a significant h~d. to the public or the environment? No Impact .. The project site is notk>cated on any hazardous UlateriJls site as designated by Govertunef1t Code Section 65962.5. There is no opportUnity to create a significant bazardtO the public oren\i'ironment. e) For a project located within an airport land use planort whete$Ucha plan ha$D~~enadopted, within two miles or a publk airport or public use airport, wouldtbe pt:Qjectresult in a safety hazard for people residing ()tworldng in the project #ea? NOhnpact The project site is not located within any airport land use pLtn. there is no tdevance to this issue. f) For a project within the vicinitr of a privateaitstrip,would tile project result in a safety hazard for people residing or working in the ptojectarea? N(dmpact .r"'. The project site is not located near any private airstrip. There is nordevanee to this issue. g) Impair intplementation.ofor.physically interfere with an adopted emergency response plan or emergency evacuation plan? Nolmpact There ate no known emergency response plans or emergenCY evacuation plans applicable to the project site. The proposed project will not conflict with any ~ergency response or evacuation plans. h) f:xpose people or structures toasignificant.risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to. urban4ed areas or. where .residellCes ate intermixed with wildlands? Nolmpact . The project site haS not ~~cedpastwi1dland fires. Theprq;ectsite is .witbin.an industrial and . commercial vicinity. There is no relevance to tb.is issue. MtnGA nON MEASURES None required. VIII. HYDROLOGY AND WATER QUAU1'Y ~ "....... a) Vrolateany water qualitystan<btds Of 'WastedischargereqWt~eJ1t$?Less1'ha.nSi~mcant hnpact The ..proposedprojectwill createwbanpoJKuant5tn>ical of ..a)lY Qevelo.pment,.inclJ~ding..oiIs~dOther $\Wst;lnces. . To e.Qsucewater ~ .~~and disch~er~~'Winn()t.bevi~ed ..Noti~ of IntentfrOIllthe SaqtaAnaRt:gionalW. ...~.Board, .~'accor~~..~. theCitis NatiOnal Pollutant ~atgeEliIllinatiotlSystem. (NPPESJ>~li~r~.~li~nce~~I;>ES'and BeSt.M..nagementPt-actices(J3:MPlr~ti~is r~sinceth~ to--aqepfqjeasite ~ tivea(";res. C'.on1pli3ncewithNPDES ~.13MPt~tions z~es lhat.~mil1C@t ."'arer ..~ =:~A:;:O. d--. J-:- .I PAGE~OF1fL result with the project.. ;..1 ~olation of standards and requiremenu ~ n",~ occur. Any development, including the proposed project is required to comply with City requironents associated with the NPDES and BMP regulations, regardless of this environmental documentation. b) Substantially deplete groundwater supplies or interfere substatltially with groundwater recharge, such that there would be a net deficit in aquifer volume or a lowering of the local groundwater """-" t<lble level (e.g., the .production .rate of pre'-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which perniits have been granted)? Less Than Significant Impact . . Given its relatively flat terrain, the proje<:t site is not considered a significant groundwater recharge area. The proposed project will not include activities that will. substantially deplete WOundwater~pplies or interfere with regional groundwater-recharge. Significant impacts will not result. c) Substantially. alter the existing dr~agepattern of the site or area, induding. through the alteration of the course of a stream or rivei,in a lIlan.ner which would result in flOQding on- or off.site? . Less Than Si~ificanHlIlpact Onsite and offsite drainage flows will.\>econ~eyed into the public syst~ The Third Street drainage ch;mnel is located just south of the project site. Significant impacts are not expected- d) Substantially . alter the existing dr~age . pattern of the site or area,itldudin~through the akerationof the course ofastteam or riVer, ors1.ll)stantially inQ'e3$~ dterate or amount of surface runoff in a manner, which would result in flooding On- or off-site? Le.u Than Si~ificant Impact Onsiteand offsite drainage flows will be cot}vqedillto th~ public system. There are no.streams.or river courses located onsite. Significant impacts .~e not expected. . . e) Create or. .contribute runoff watei.whichwould. exceed the capadtyof ~xisth1g orplann~d stonnwaterdrainage systems or provide. substantialadditionalsourc:esofpoDured. runoff? Less Than Si~ificant Impact ....." The proposed project is an industrW. project ~d will not create excessive drainage floWs that will significantly burden existing andlorplanned draip.age systems. f) Otherwise. substantially degrade water quality? .LessThanSi~(;altt Imll~ct As discussed, c01tlpliancewith NPDESandBest Management Practices (BMP) regulations is required si,nce the lO-acre project sitcelCceeds five. acres.O>~li~hcewithNPDES andBMP regu1ationsensures that . sigtUficant. water quality impaas .will not tesult with the project. and violationofStal'ldards and requirements wlll not occur.. . .. g) Place. housingwithili a lOO-year floodtlazatd area. as mapped ona federal Flood hazard Boundary of Flood JnsuranceRateMapot other fioodhatarddelb,1eatiotimap?LeSs.Than Si~ificanlImpact The project site is l~tedwithin FEM,AF100d ZoneAO.Therefore,all"constfuCtion.ir1 this area 1tlust haveanishedfloorelevati6Ilsof one fb(>t. a;l>ove~djaceI1tgradeswith a grade cettifiPJrion. h) Place within a l()O-yearfl()Qdb~atd ;u-tasttuaures)wbichwQuld~pede or redit~ctfloodfl<>ws? LessThanS~~ant Impa~ . Llkewi$e. the .projectwill not .impcdeqr redJred tloodnows.Onsite~d offsite flows wmbeconveyed into the public system. . . """-" 2~ AGENDA 1lE~ 2- ?- . PAGE . OF~ J i) Expose people or !:l.ures to a significant risk fJf loss, in, 01' death iJlvolvingflooding, including flooding as a result of the failure of a levee or dam? Less Than Significant Impact Based on the foregoing discussions, there is no significant risk of Hooding or significant exp(>sure of people or suuct\Jres to hazards. ,-. j) Inundation by seiche, tsunami, or mudflow? No Impact The affected site is nOt subject to mudflows, seiches or tsunatllis. There is no relevance to this issue. MITIGATION MEASURES None required. IX. LAND USE AND PLANNING a) Physically divide an establishedcommunity?Less ThanSignificantlmpact The proposed project will construct industrial uses ~i1sistentwitb neighboring industnaI;tlld cop;unercial uses and. activities. The proposed project is not of a land use or scale that willphy$iqillydivide the commwuty. r- b) Conflict with any applkable land useplan,poncy, or regulation of al1agenqwith~didion over . the proiect(in~lu@lg, but not limited. to. the general..plan, . specific. plan, lOcal ~astal prograin,or zoning 'ordinance) adopted for the purpose 'of avoiding or~g.mg an environmental effect? I.ess'fhanSignificaIltlrilpact The project isconsist~ with the affected site~s GeneralI?~ and Zoning designatioils andtbere{bie, does not conflict with any applicable l;mdus~plan,policy. orregtilation. c) Conflict.with any applicable habitat conservationplatlor n:U:Ural conunuriityconservation.plan? No Impact . No known habitat orJlaturlll colllJUunityconservation plan ";lpplies to the. project site There. is no relevance to this issue. MITIGA nON MEASUIlliS None required. X. MlNERAL ltESOYR<:~ a) Result in the loss bfavailal>ilitY ofa -known niinera.lresollrcethat would be a value to the J:tgion and the residents ofthes(4te? . j\,loImpact . . The project site isA<>1:kn~to have any ~era1:re$OUr~ that ~be of value totheregi6Jl. or State There is no oppo.rMUtytoiliect this type of tnind resoUrce. .' ~ b) Result in the loss . of,1\V~abilityof' alocaIly_p~tpli...eraltesourcerecoveiy' ~.deliJleatt4 on a l()Calgeneralpl~,~~c plan or oth~~dllSepl<U1? No I~pact 'Tbeprojectsite isp(t d,e~gp.atedas .~ locally impQrtallt~eral resoutcerecovery ~ebYanyplat1. There is no rel~~cetothisisSt,le. . . ~ MITIGA nON}vfE.AstllUZS None required. 24 AGENDA ITEM NO. ?- L PAGE-'e.lL~ XI. NOISE a) Exposure of persons to or generation of noise levels in ex~ess of $t3ndards established in the local general plan or noise Ordinance, or applicable standards of other agencies? LessThatt Significant Impact .. ~ The proposed project will inqease no.ise levels. Hawever, increased noise levels generated by the praposed project will not be substantial enough to. canflict with City noise standards. Any project-related noise will. be "mixed" with existing traffic and aperational noises already. generated within the project vicinity fram neighbaring cammercW. and industrial uses and roadways, and as a re$lllt, any incremental increase in project~generated noiSe will probably be masked to. a greatelttent.UnpactS are expected to be insignificant. b) Exposure of persons to or:generation of excessive grotlndbome vibrationQt groundbome noise levels? Less Than Significant Impact . . The project site is located within an industrial vicinity. There are no neighboring residences that will be subjected to significant naise I~els. c) A substantial permanent increase. in . ~bient noise levels ill. the proje~ vicinity above level$ existing without the project? .. .Le~s . Than, Significant Impact . The proposed project will not resUlt in sub~tial it1creas~ inar;nhient naise levels. AsdiscUssed preViously, the praject site is located doset()~sting non'-re#dentialdevelQPmep,t~in nature to. the proposed project. Even under existing ~anditians, noise is getierat~ in the vicinity: .As a resuIt,ai.ly incremental increase inproject-gen~ted noise will be masked to. a great extent. d) Ambstantial tetnporaryorperiodkincr~~se in ambient Iloise levels: in~eprojectvicinity above levelsexistingwith,out the project? Le~sThanSignificant IJllpact. There will he distUrbances created by ShOl'Henn consuuctiqn activities. Noise generated by consttucUOQ. equipment can reach highlevels, However, given the tempQrcuynat\11:'e of noise distUtbancesand because it is expected that future noise JeveIswillbe"1l):lSW" by existing naise ~eadygenerated n~ the projeCt site, and. because project coIistrUctian willcamply\vithprovisioJl;s i,n the City's Naise Ordinance which cantrol con~etion:md~quipment noise levek, itistondudedth~ltsignific.ant noise diSturbance willnat reSult with the project. ~ e} Fora project loc;lted within an:airpott land usepl<Ul or? wh~e such apla;Q:bunot~enadoptc;d, wit.hirt two miles of a public aitportorpublic ~e ajrpott,wouldt.bePtojectexposepeopJe tesiding or working in the project area to. e~cessive noise level$?NC?~~ct TIle pro~.site is not located.withinany airport land use plan. lhere..is nOfeIe~ce to this issue, f)FQta project within the vicWtyof a private airstrip, wouldtbe prfljecttxposepeopleresiding or woikingin the pJ'ojectarea to excessive noise leVels? NoJtnpact. . The project site is not located within the vicinity of a priv~e airsqip, ~ isn() reIe\tatJce to. th.i$issue. MlnCATIONMFASlJRES Nonet~ '---' 25 AGENDA ITEM NO. ;)::L PAGEJfCL--oFEi XII. POPUlATION J hOUSING a) Induce substantial population growth in an area, either directly (forexaIJlple, by proposing new homes and businesses) or indirectly (for .txample, through extension of roads Or other infrastructure)? Less Than SiPificant Impact r"' The proposed project is located within an area that is presently anticipated for indusuial developinent baSed 011 the site's General Plan and Zoning designations. Furthermore, sUnilarexisting industrial development already directly abUts the project site. The proposed project will not induce substantial population growth, but instead better responds to demands for more industrial development in the City. b) Displace substantial numbers of existing housing, necessitating the construction of teplacement housing elsewhere? No Impact . Residences are not located within the project site. There is no relevance to this issue relating to displacement. c) Displace substantial nwnbers of people, necessitating the construction of replacement housing elsewhere? No Impact Residences or populations are not located within the project site. There is no. relevance to this issue relating to displacement. MITIGATION. M F.ASURES None required. XIII. PUBLIC SERVICES ~ would the project result in substantial adversephy~imp;lctS associated withtbe provi~on of new Or physically altered go\Termnental facilities, need for new or physically altered governrl1€fitalfacilities, the consttuction of which coQidcause significanteuVirownent;dinlpacts, in otder totrutintainacceptaple service ratios, response times orotherperfonnafice objectives fOr any of the public services: a) Fire protection? LessThanSignificant~w.'pact The Riverside CountyF1Ce Department providesfu-e protection and safety services to the City. The nearestfu-estation is No. 10, just off Main Street in dOWntown Lake Elsinore at 410 West Graham Avenue. Tbeptojectwill not result inactivities th~creat~$ignifit:antimpacts.Amhulanceand~c services are. provided by Goodhew Amhulance,Service.Giventbat.the.project, is eonSiStei1t.wid1..the Gty's General plan and Zoning Code, the FJre D~p~t has alre~dy~ticipateddev~op~tohhe site for indusuialpurposes, Design of theprop<>sed projeq~difJlprov~e~ltsarer~lJ,ited toc;OlDply with Fire Depaitmentrequiremtnts atld sta1ldardscofitaUte4ind1t~ RiversideCQwttytiteD~t Ordinances toensureadeqQate fiteprotection imprOV#nentsand access are provii.ktL<:Oinplian~with standardFlJ"eDepartmentreqqiremepts r~ ;ulypotemia1 h13pagtoless than~gnift(',ant bets. . b) PoJiceprQtection? Leu Than Si&nifi~aJlqJilpact " Law.enfor~servicesare provided hy the City's Po1i~-I>ep~unent .as p~ofth~liversi~.CotJnn' SherifrsPepanmen~nen~tst $heriff's st..,n~.is .1(jcatedat117SouthJ~~gstaff.T~nc ~orcement . is provided ., f9r}Uverside ..Co1Jnty.. .indus ..areaQythe, California · ffigbwayP~widl ~dditi()nalsupportfrotU.theJ~ .,County. S,Jieri{tsPepattrtimL TheJ>o1iceD~ ,iQ:its ;lcmef. Of June 19. 2001, indicates~ "the ~ElsinorePC;)1i~eI>ep~l1lf>t1tdoe$nOth~ve allY'Q\ljccti~$tQt;he ".- request as long as itC(jnfoimsWith existi4g,lood,~tytiand Stilte.regul.atiOQ,s andmwdipg ~";Any development, incluci~g the pr~posedprojOCt, isrc~t()dothis.. . 26 AGENDA ITEM NO. 2:L PAGE lp3 Of~ c) Schools? Less Than' bh.....nUmpact The proposed project will develop. industrial uses and that may indirecdyincrease student enrolltnentat schools within the Lake Elsinore Unified School District. To offset any impact. the project is required to pay appropriate school fees. in accordance withAB 2926) AB 1600 and AB 181. """""i d) Parks? Less Than Sienificant Impact The proposed project .may indireCtly increase population. and associated burden. on parks .in. the area. To offset any impact, the project is required to pay patk fees of $~lO per s~e foot of development. e) Other public facilities? Less Than Significant Impact The proposed project may indirectly increase population. aI).d associated burden on other gov~tal services such asthehbrary. To offset any impact. the proposed project is required.to pay appropriate library fees. . MITIGATION MEASURES None required. XIV. RECREATION a) WouJdthe proje.ctinerease the use ofexistiag neighborbood and regional patksor9ther recreational facilities, suchthatsubstanti;uphyskal deterioration of the facility would occur or be acceJerated?~ess 'than SignificantJmpact . . The proposed project.may Utdirectly increasepqp1dation and assogated burden on parks in the area. To offset any irhpact. the project is required to pay park fees of $~lOper square foot of.develop.til€nt. b) Does the projectincllJderecreational facilities Qr re<l~ethe(:onstruction()r e;7i!pansionof recreational facilities.whicbmight have an adverse pbysicaleffectOn the:envito~ent? JIilo I~pact . . """"" The project does not include recreational facilities. Payment of park Iees ensures that significa1iti!')pacts will not result. MITIGATIONMEA~S None required. XV. TRANSPORTATION/TRAFFIC a) ~seaninct~e'~ '.~~ wbi~hi$ substaJilial 'hlrel~~on to~(existing~afficlQad~d capacity of t:b,~streetsyst@1 (i.e., result in asitb~ntiat~s~ineither dien~Of.vehide trips,dle vo}mne toc:apadty ratio On roads; Qr cOngeStion atiptersectiot1$)~ ~s_>,fhan Si~cantlmpal:t . . ~ 1heproposedprojecti$ consistetnwith the project sit~'I!~~Plan -..pd Zonitlg 4esign~ons. . the Qty intends fQrmdUsttialdevdQj>IPent, simUarwithtbepf~l't()jCct to 1:se<:Pn~~ Oii$it~ ~);r~11l.6~ - is ~ditiQned""l<&ioi<i~ ~W ;-the~~~fQt=~~i. J-li- are constructed. Furr' l.~.<; fees must be paid for traffic sign ,It _arby intersections. These measures are conditiom ",{ the project and are required, regardless of the environmental review process. b) Exceed, either individually or cumulatively, a level of service standard established. by the county ,- congestion management agency fo.- ~esignated roads or highways? No Impact No affected roadways are designated as a Congestion Management Program roadway. There is no relevance to this issue. c) Result in a change in air tr.1ffic patterJls, indudingeither an iQ.cteasein traffic levels or a change in location that results in'Substaittial safety risks? No Impact ' The proposed project will not affect any air traffic patterns. There is no relevance to this issue. d) Substantially increase hazards due to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g.,'fann equipment)? Less.ThauSignificalltImpact Aa:ess improvements shall coxnply with. design criteria contained in the'CaltransDesign' Manual and other City requirements and standards. No significant hazards are expected. e) Result in inadequatectinergencyac::cess? Nolmpact The County Fire Departntenthas reviewed the proposed project and has 110t nUsedany issues regarding inadequacy of emergency access. Therefore, it is concluded thattiIDergencyaccess is a non-issue. f) ResultininadequateparlOOgcapacity? No Impact The project will provide tnoreparking spaces than are required, according to those standards contained in the City's Zoning Code. ' ~ g) Conflict with adopted policies,plans, or ptogra111S supporting altemativetrausportatiou (e.g., bus ~outs, bicycle racks).?' N'o'hDpact The project does not provide activities thar conflict with any policy relating to transportation. There is no relevance to this issue. MlTIGA110N MEASURES None required. XVI. UTILITIES AND SERVlCESYSTEMS a) ~"ceed wastewater treatmellttequitementSQf the applicable. RegionalWattr Quality C<>titrol Board? Less ThanSi~~call~I~act The projectwillJikdycieate ..llthan, pollutants typical of any devdopmem, including oijs~d other subStances. However,water#i1$t~danls anddiScharger~~ts will not bevio4tteg if d.1e folloWing is satisfied. Giventhattlle PrQjef;:tsite ~ceeds five acre$,theFojeais required to acquire a Notice of, IntentJ:romthe .,~.arna,' ~,.1tegionaIWater ~B(i)~ ill ,a~ordar1ce withtheGity~s NatlonalPollutant Disch~e ~~mi9atiQn;S~en) <NPPES)pennit.TheNPDES permitisreqmrai for any dis~e .of wastes to .~ace, waterS,r~ . from dewatering.~ro1iSm1ctiOI;. $torIiW~ ~off froItlconsuucijon,;tnd~~<)n slte$.. The~include$alist.()f~~CJI1eDt Pnc;ticeswlUch .outllnesl'neasote$ t<>heUl1~enbythe applicant tOgua.rd ~st acci~tal conUlnlinaUon of ground waters and surface waters. CotnplianCeWiththeforegoing~es ~gnillcant 'water qUality impacts will nOt result. ' ',. ,- 28 AGENDA ITEM NO. ,2 ;L. PAGElb~ j b) Require or result in t'.... :oL&struction of new water or wastewatetk ...ent facilities Of expansion of existing facilities,ul~ constnlction of wbichcould cause significant environmental effects? Less Than Siplificant Impact The project is not of a land use or scale that would require new coJlSt1'Uction or significant expansion of existing facilities. The EVMWD, in its review letter dated June 14,2001, indicates "sewer ~d water is ......, available... ". As with any development, the proposed project is required to contact the EVMWD and acquire "will serve" clearance from the district. c) Require or result in .the constnlctionof new storm. water drainage facilities or expansion of existing facilities,thecOIlstruction of which could cause signmcantenvironmeIltal effects? Less Than Significant Impact The project is not ofa land use or scale that would tequirenew construction or significant expansion of existing facilities. d) Have .sufficiept water supplies available to. serve the project from existingeIltitlCinertts and resources, or are new or expanded enrldemetltsnee<led? Less. than SigpificantlpJpact The project is not .of a land use or scaIethatwowd requiren.ew. consuvction or. sign$caQ.t eJq>anslon. of . existing J:tcilities. The project will be serviced. by~sting EVMWD water supplies. NeW or ~anded entitlements are not required. . . e) Result ina determination by the wastewatertreatnient provider, wbichservesor may s~ethe project tIlat it has adequate capacity to serVe .theprQject'spr()ie~e<l demand in addition to the provider's .exiningcofiUIlitments?Less Tl1an SiCJiifi(:antImpad The project will be serviced by the existingwaStew~Crt>rovider, which is the E'\1MWD.. New or expandedentitle.ments :trenOt required. f)Be served by a .landfiDwith sufficient permitted .capacitytoaccOnlDlodate the. pr()ject's solid waste <lisp()s~lne~ds? Less Thall Si~cantItnpact . The project iSnot6f a land use Of scale that would significantly impact solid waste servi~or facilities, ~ g) Comply with federal, .state,~nd . local statqtes~regulations related to solid w~te? .. No Impact The project does not propose activities that willsignificantlyimpacr soliclwaste services Of facilities. The projectwiUnot conflict with any-statutes or regubtions. 'fhereis 110 relevmceto this issue; .MmGATION MEASURES None required. " ~ 29 AGENDA ITEM NO, J-?- PAGE~~ / ; v. MA iJ.h.fORY FINDINGS OF SIG', l_~CE ~ The following are Mandatory Findings of SignificaI)ce in accordance with Section 15065 of the CEQA GWdclID~. . "'" a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause' a fish or wiJdlifepopulation to drop below self-sustaining levels, threaten to elinUnatea plant or apimal cOmnlunity, reduce thenUIIlber Or restrict the range of a rare or et)dangered plant or animal Or eJitnjnate important eXaQlples of the major periods of California history or prehistory? Less 'than Si~cant Impact Based on evaluations and disCussions contained in the Initial Study and Negative Declaration, the proposed project has limited potential to degrade the quality of the environment. The proposed project Will not significantly affect the environment if stan<brd city, State, and appropriate agencies' and districts' procedur~ and requirements are complied with and followed . b) Does the project have impacts that are individuallylinUted, but cumulatively considerable? ("Cumulatively considerable "means that the inctementaleffecu.. of a project are con.siderable when viewed in ~onnectionwith the effects ofpastprowcts,the iffectsof CJther currentprojecu, and the effects of probablefutureptojects.) LessThanSigt1iftc~titJ~llact . The proposed project will not have impacts that are indiYi~ limited but Cl,11llU!atively considerable if $tim~d City,. State, and appropriate agencies.' .and districts' procedufes andrequirep1ents . are cOmplied with arid followed. Given thar project Unpaets are insignifiqutt, ~e .impacts are n,otfoteseen. c) Does the projectl1.lve environmental effects, which will caQse substantial adverse effectS on human beings, either dir~ctly ormdirectly? Le.ssThaf1Si~iii(;a,n.tltnpact The proposed project does not havetl1e potentiahosigrllficantiy adversely affect h~s, either-directly or indirectlyifsrandard City,. State, ::md appropriate ag~cies' <md districts' procedures and requir<'-IU~ts . are. complied with and followed.' . " ~ 30 AGENDA ITEM NO. d- 2- PACE 1)- OF~ ) ,I. VI. PET ';).o-iSANDORGANIZATIONf .L_4SULTED lhis section identilies those persons who prepared or contributed to. preparation of this . document. This section is prepared in accordance with Section 15129 ohheCEQA Guidelines. A. CITY OF LAKE ELSINORE · Bob Brady. Community Development Director · Annando G. Villa, Plannitlg Manager . Linda Miller. Associate PLumer . · Duane Morita, Senior Planner . :Ray ODonnell, City Engineer · DaveSapp. ConununityServicesDirector "-"'" R '01HERAGENCIEs · Andrew W.dcker. Fire Protection Planning Section, O>unty Fire Deparunent . Bill Walsh, Chief of Police, Lake Elsinore Police Department · Dan Lovingier, Manager ol Facilities ~ces,Lake ElsmoreVnilled SchoolDistrict .. ]ohnDeWm, Technical Supervisor~ Southern Califorma G~ CAmpany · V. Tusler~ EngineeringServiceS Coordillator. EVMWD C. CONSULTANTS · JoImFrey.1HE Soils CoInpany (Phase I Envirosunental Ass~ment and<d~te~l1icalReport) ,...., " "-"'" 31 AGENDA ITEM NO. J . 2- PAGE'1';'~ ./ ",......... ",......... ",......... ~ \j Q: ~ ~ h:: ~ ~ ~ ::-c. -c-_= -:O~f~? ;-~-r(=I:~~ '-?'~-:C ., ,. " --~~- ..,. ~lt;)@o ~ ~J~~~~"~ EXHIBIT I ;~ I '. ~,- ~m} - ~T',r~!~ III : :'1 -. : 1.l!~-. i 1~;" . ~~ i-i '. rr!' . . ..'" ~"" ~. ;., . I';~ !;~ ..If: ~I' I 'I lI' .. :fj"'~ , l:~ j' ~! n i '.:' I~ '- !....,. " I I: !', I] l'i- - . ~ il.----oH--+ - ~ - 1\ Ii: . il' ~ ' i, .'~ I i ,- . I~. . lI'- Iili/I" .~" .:.' l I.!il i,: I' ~ -. -' "',' I ! ! ~ -~ , '-'tl. II it':r ,. t ' :.!T ..W~';_ ~ ~~~ n , . ~I ~~:i ~~ ~ ,~ .-f'f' dl. ,~ 1;Y" ! ~~~ "'l:, ~~ ~.~ ~ (;l~ G-; i~ ~ ~!~~ Q.:':" ~ "'!l:;~ ~!~~ q;; I;\) ~ ~!~~ i~ t3 ~rl~ ~ I- ~~~ ~ '<i"~~ ::::, '"~1!~ ~ . . -. ~ ~ J ~~ J~~~ I'!~CE ? 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I ~ ~ H ~ 0> . N i . I i < ~ ~ ~~ ... wO ci <rZ . Q -' '" z -< ~ -' P- I>: 0 0 -' ... AGENDA ITEM NO. PAGE~O ~ ~"B~'~v~ro~ ~U5T.)~~~~~j N'\fld H3.1N3;)H3WJ'iO;) 3){V'1 3H.1 V1SV 'N'OsH""ll3d.wx;;; TTT -Wnld::i:JNO:J ;~~.~'lVRtl9DNl""" .. I .. ; l w ";'"1 l'! ~ I ~ ;;;..J ct ~ 1 ~ z <( -I {L OC ill r (f) <( r: ~~ 3 ill gH {L I t <( II ; l) ~M . to iq 0 31 ~ z hl<( o -I cg$-I <( . ~ l... "~.. 0: !XHIBITr i .... ..:~ M' 8 0 '..3 ~ t~ ~ i~:t i ~i ~g ~~ l) ~!~ ! i!i il ~i ;J,~ ~ 5~ o~ !i ~g ~ S~ ~~. .~~ 3~ M. - ~ f~! 30 r ~~; ~l !l iigft 59ft ;l !iB~ i3~ ". ~ ~!i Ii" (') <l ~ MlIEHOA M~O. ~~! "e:/- eI--. G~F 0\2. elL( ~ [ J . i~ ! "8 ." I~ !~ ~: .ii ig ~iI r ---'-- H .L 1 I ev -----. -----. -----. -----. -----. ::-T ~ ---"-T --,- -----. -----. ---"-T -----. I~ kl I~ ....:l I~ I I I \ ~ ---.-I -y- ! " i~ .8' . "r .~ !~ ~i :~ ~~ II 3n~ d~l ~i ~~ ~~ ~I !~ t~ ,! 'I ! . . ~ Li 5ti..!i ~!~ [~ii" .." !._L2t t< f ~ l ~- J J ! S. J.tj .:(tj iu.>f ~ 'I'u "'I ;10 =~ 8~ ~~ ~t l.~ i. ~~ :l -\ If. ~. :- 8M: . 10..... 1 ~"I;. 2;' 2"~! ~" p" I!! in in in 3= i~ 'Ii I: an hi ~, .. ., h ,50 ~ l' i[ l~'~ s~ 8~ ~ H ~ 2~ n ~.!:~:~: ~L:_ ~ ~ ~. u ~ _ ; ~IJ!~;~II E~ !~5 ~ 81 '.1 ~b~ !~ m ~~<! f! li~ ~ IIQ 0 ! '1 · -, i9 ;-~i K~ ~d _" i~l 1!2 1;1- iil I'!! ~~l It I~.~ + i ~i ~g -.h Q;'!~ ~;j. - f;;~~ ~ uu '" -<I JI~ ......., r ; ~ H i ' -. I~ ;~ il d . i IHi ~. ~ ~ ~ III!: ~, ~ ;i:lii !~ !li~~ Iii j! ~i ~I 23t! ~tli ~9li '; .~s~ WI~ ~I\ ~ !~h lu. W: ~. .O~* ~ mJ Itoll--6?9 (t-ttl OOl )JJ"lS Ollll6 Y:l :msm "l'W")g oo.;tn...~ 1] on H3J.N3;)H3J'{NO;) 3)lV'i 3HJ. ~Nrn33NmN3 A310NVH ",..- .. U .. " '" 0 .. .. - " .. . I · . . . ~ D a 1 0 .. ~ .. .. '" .. .. ::> z .. > ~ II: ... '" '" 0 0 .. .. .. .. ft ~ I Ll"j-r------ - PI' I ~~; II i ~ I! .i 1 '\ ~ I ij ~ ' , I ~ " .. .. .. !< '" o .. " '" ..~ J ! ~ ~ t . III 1 ~ lit -/ ;1 r ", zl{ j I "]ifI)N1S13 J"Pl .):'ltl~.'" .00ToOO ~ t: ~ ~ 8 i ~ . l .0 I -< :~J; !N'3'''dOUo\]C "flIQ:tlSl\O>loI "'>>I . .. . " . t '" '" t - .. , > . '" .. 1- .. > ----~ > .. " .. .. .. zi .. - .. .. .. '" 0 .. . .. " 0 ~ , .. .. u , " . .. !< ~ !< .. D a .. .. '" '" 0 0 .. - !< u I .. " .. l .. '" . " i ~ r - .. . .. " j~ .. " u .. .. it .j .. '" .L J .. " " .. .. u .. " .. .. i >> ORDINANCE NO. 1126 ,........ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING EAST LAKE SPECIFIC PLAN AMENDMENT NO.6 WHEREAS, Laing - CP Lake Elsinore LLC (Laing) has submitted an application for the East Lake Specific Plan Amendment No.6. The approximate 707-acre East Lake Specific Plan Amendment No. 6 area is located within the central portion of the East Lake area and is generally bounded by Malaga Road to the north, Mission Trail Road on the east, and future Bundy Canyon Road on the south; and WHEREAS, the Planning Commission of the City of Lake Elsinore at a regular meeting held on April 6, 2004 made its report upon the desirability and made its recommendations in favor of the East Lake Specific Plan No.6 by adopting Planning Commission Resolution No. 2004-37 recommending to the City Council approval ofthe East Lake Specific Plan No.6; and ,........ WHEREAS, the City Council of the City of Lake Elsinore convened at a regular meeting held on April 27, 2004. Public testimony was received and discussed. The matter was deferred to a City Council Study Session on June 10, 2004. Public testimony was received and discussed. The City Council held a duly noticed public hearing on July 27, 2004, for the purposes of considering the East Lake Specific Plan No.6; and WHEREAS, public notice of said application has been given, and the City Council has considered evidence presented by the Community Development Department and other interested parties at a public hearing held with respect to this item on July 27, 2004; and WHEREAS, the conditions recommended by the Planning Commission will be incorporated into the East Lake Specific Plan No. 6 to ensure that the issues identified by the Planning Commission have been resolved. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The City Council has considered the proposed East Lake Specific Plan No. 6, prior to approving such proposal. The City Council finds and determines that the Supplemental Environmental Impact Report for East Lake Specific Plan Amendment No.6 and Associated Applications is adequate and prepared in accordance with the requirements of the California Environmental Quality Act (CEQA) which analyzes environmental effects of the East Lake Specific Plan No.6, based upon the following findings and determinations: 1. The Supplemental EIR has been prepared, submitted and reviewed in accordance with requirements of the California Environmental Quality Act and the City's CEQA requirements, and is complete and adequate in its evaluation of all environmental effects of ,........ the East Lake Specific Plan Amendment No. 6 and associated discretionary approvals. The ACiENDA ITEM NO. ~ "'. PAGE---LOF~ ORDINANCE NO. 1126 PAGE 2 ......" East Lake Specific Plan Amendment No.6 and associated discretionary approvals will result in significant unavoidable air quality and noise impacts regardless of the adoption of feasible mitigation measures. A Statement of Overriding Considerations has been prepared in accordance with Section 15093 of the CEQA Guidelines. This Statement of Overriding Considerations "balances" the proposed project against its unavoidable environmental effects. The Supplemental EIR, which was prepared in accordance with Section 15163 of the State CEQA Guidelines, includes the Draft EIR, Response to Comments document, Mitigation Monitoring Program, Statement of Findings and Facts, and Statement of Overriding Considerations. The Supplemental EIR concluded that unavoidable adverse impacts related to air quality and noise will result with the proposed project regardless of implementation of those mitigation measures approved with the original 1993 Final East Lake EIR and those mitigation measures contained in the Supplemental EIR. The Statement of Overriding Considerations has been prepared in accordance with Section 15093 of the CEQA Guidelines. This Statement of Overriding Considerations "balances" the proposed project against its unavoidable environmental effects. 2. The proposed applications will result in significant unavoidable cumulative air quality and noise impacts, regardless of mitigation measures. A Statement of Overriding Considerations has been prepared in accordance with Section 15093 of the CEQA Guidelines. This ...." Statement of Overriding Considerations "balances" the proposed project against its unavoidable environmental effects. The Supplemental EIR concludes that air quality and noise impacts resulting with the proposed applications will be significant and unavoidable, regardless of the adoption of feasible mitigation measures. The prepared Statement of Overriding Considerations "balances" the proposed project against its unavoidable environmental effects. 3. The proposed applications may result in a signification effect on the environment, either directly or indirectly, as a result of significant unavoidable air quality and noise impacts, regardless of mitigation measures. A Statement of Overriding Considerations has been prepared in accordance with Section 15093 of the CEQA Guidelines. This Statement of Overriding Considerations "balances" the proposed project against its unavoidable environmental effects. The Supplemental EIR concludes that air quality and noise impacts resulting with the proposed applications will be significant and unavoidable, regardless of the adoption of feasible mitigation measures. These impacts may result in a signification effect on the environment. The prepared Statement of Overriding Considerations "balances" the proposed project against its unavoidable environmental effects. ...." 2 AQENDA ITEM NO. , \ PAGE 2. OF--"-.- "....... ORDINANCE NO. 1126 PAGE 3 4. The City Council finds the Supplemental Environmental Impact Report for East Lake Specific Plan Amendment No.6 to be complete and adequate and provides appropriate environmental documentation for the project and fully complies with the requirements of CEQA, the State CEQA Guidelines, and the City's environmental clearance procedures. The Supplemental EIR, which was prepared in accordance with Section 15163 of the State CEQA Guidelines, includes the Draft EIR, Response to Comments document, Mitigation Monitoring Program, Statement of Findings and Facts, and Statement of Overriding Considerations. The Supplemental EIR concluded that unavoidable adverse impacts related to air quality and noise will result with the proposed project regardless of implementation of those mitigation measures approved with the original 1993 Final East Lake EIR and those mitigation measures contained in the Supplemental EIR. The Statement of Overriding Considerations has been prepared in accordance with Section 15093 of the CEQA Guidelines. This Statement of Overriding Considerations "balances" the proposed project against its unavoidable environmental effects. 5. In accordance with Section 15091 of the CEQA Guidelines, the Statement of Findings included within the Supplemental EIR makes written findings for each significant environment effect associated with the proposed applications. "....... 6. The City Council finds that all significant effects on the environment associated with the approval of the proposed applications have been eliminated or substantially lessened where feasible and that the remaining air quality and noise impacts found to be unavoidable, are acceptable due to overriding concerns. 7. The City Council finds that the Supplemental EIR reflects the City's independent judgment and analysis. SECTION 2. Upon the recommendation of the Planning Commission and based upon the Findings adopted herein, the City Council hereby approves and adopts the East Lake Specific Plan No.6. In this regard the City Council makes the following Findings based upon substantial evidence contained in the record of these proceedings: 1. Specific Plan Amendment No. 6 meets the City's Specific Plan criteria for content and required implementation of the General Plan established by Section 65450 et seQ. of the California Government Code and Section 17.99 of the City of Lake Elsinore Municipal Code. The Specific Plan Amendment No.6 document includes sections describing revisions to the Land Use Plan, Circulation Plan, Infrastructure Plan, Public Services Plan, Grading Plan, Open Space Plan, Design Guidelines, Development Regulations, and Implementation. The document adequately provides the necessary land use controls and standards to regulate "....... future development and design of the East Lake Phase 1 area. 3 AQENDA ITEM NO. 3 \ PAGE ) OF--'-- ORDINANCE NO. 1126 PAGE 4 "-III 2. Specific Plan Amendment No. 6 shall be implemented consistently with the Goals, Policies and Objectives of the General Plan; and with any other applicable plans or policies adopted by the City. The Specific Plan Amendment No.6 document is consistent with the General Plan and other plans and policies of the City. The document adequately provides the necessary land use controls and standards to regulate future development and design of the East Lake Phase I area. 3. Those issues, standards, guidelines, and requirements not addressed in the East Lake Specific Plan Amendment No.6 will revert to the 1993 East Lake Specific Plan, City Municipal Code and/or Zoning Code in effect at the time future projects are proposed. The Specific Plan Amendment No. 6 document includes sections describing revisions to the Land Use Plan, Circulation Plan, Infrastructure Plan, Public Services Plan, Grading Plan, Open Space Plan, Design Guidelines, Development Regulations, and Implementation. The document adequately provides the necessary land use controls and standards to regulate future development and design of the East Lake Phase I area. Those standards, guidelines, and requirements that are silent in the document, will revert to the original 1993 East Lake Specific Plan, City Municipal Code, and Zoning Code. 4. Development standards and regulations contained in East Lake Specific Plan Amendment No. 6 supersede applicable City ordinances and codes, unless specifically stated to the contrary. Approval of Specific Plan Amendment No.6 shall not be interpreted as waiving compliance with other Federal or State laws or City Codes. "-III The Specific Plan Amendment No. 6 document includes sections describing revisions to the Land Use Plan, Circulation Plan, Infrastructure Plan, Public Services Plan, Grading Plan, Open Space Plan, Design Guidelines, Development Regulations, and Implementation. The document adequately provides the necessary land use controls and standards to regulate future development and design of the East Lake Phase I area. Those standards, guidelines, etc. that are silent in the document, will revert to the original 1993 East Lake Specific Plan, City Municipal Code, and Zoning Code. 5. Location of East Lake Specific Plan Amendment No.6 allows future development to be well-integrated with its surroundings. The proposed project will construct residential and commercial uses, park areas, a golf course, a proposed elementary school, and open space areas. These proposed land uses are compatible with surrounding uses and activities which also include commercial and residential uses. 6. Specific Plan Amendment No.6 will be adequately serviced by existing and/or future public facilities and services. "-III AGENDA ITEM NO. 3' .. PAGE~oFL 4 .,,- ORDINANCE NO. 1126 PAGE 5 Future development is conditioned and required to acquire will-serve letters and clearances from public services and utility agencies, prior to construction. 7. Overall design of Specific Plan Amendment No. 6 will produce attractive, efficient and stable development. The proposed project will construct residential and commercial uses, park areas, a golf course, a proposed elementary school, and open space areas. These proposed land uses are compatible with surrounding uses and activities which also include commercial and residential uses. As shown in the Specific Plan Amendment No. 6 document, these proposed land uses will be attractive, efficient, and stable. Future development requires Design Review approval which ensures attractive projects are constructed. 8. Specific Plan Amendment No.6 will not be detrimental to the health, safety, comfort or general welfare of the persons residing or working near the project area or within the City, nor will it be injurious to property or improvements in the project area or within the City. ,,- Future projects require Design Review approval which ensures safe development is constructed within the Phase 1 area. Future development is also required to comply with the Uniform Building Code and applicable Municipal Code regulations which further ensures safety and welfare. SECTION 3: This Ordinance shall take effect thirty (30) days after the date of its passage. The City Clerk shall certify as to adoption of this Ordinance and cause this Ordinance to be published and posted in the manner required by law. PASSED, UPON FIRST READING this 27th day of July, 2004, by the following vote: AYES: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER NOES: COUNCILMEMBERS: BUCKLEY ABSENT: COUNCILMEMBERS: NONE ABSTENTIONS: COUNCILMEMBERS: NONE --- 5 AGENDA ITEM NO. ~ PAGEL OF---'-- ORDINANCE NO. 1126 PAGE 6 '-' PASSED, UPON SECOND READING this 10th of August, 2004, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTENTIONS: COUNCILMEMBERS: Thomas Buckley, Mayor City of Lake Elsinore ATTEST: Vicki Kasad, City Clerk '-' (SEAL) APPROVED AS TO FORM: Barbara Leibold, City Attorney '-' 6 AGENDA ITEM NO.~ PAGE-':..-OF C- ORDINANCE NO. 1127 """" AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, REPEALING ORDINANCE NO. 956 AND APPROVING AN AMENDMENT IN PART AND TERMINATION IN PART OF THE DEVELOPMENT AGREEMENT BETWEEN THE CITY AND EASTLAKE COMMUNITY BUILDERS WHEREAS, on June 8, 1993, the City Council of the City of Lake Elsinore adopted Ordinance No. 956 approving a Development Agreement between the City and Eastlake Community Builders dated June 23, 1993 (the "Original Agreement") which covered approximately 3,000 acres of real property within the East Lake Specific Plan; and WHEREAS, on December 26,2002, the City's Redevelopment Agency, Laing-CP Lake Elsinore LLC and Civic Partners - Elsinore LLC entered into a Disposition and Development Agreement (the "DDA") which contemplates an amendment to the East Lake Specific Plan and termination of certain prior agreements relating to the development of the Specific Plan area; and WHEREAS, Laing - CP Lake Elsinore LLC (Laing) is requesting the Original Agreement be amended in part relating only to approximately 706.25 acres comprising its project as described in the East Lake Specific Plan Amendment No.6 (the "Amended Development .-- Agreement") and that the balance of the Original Agreement be terminated as contemplated by the DDA and agreed to by the parties thereto pursuant to a Settlement Agreement entered into concurrent with the DDA; and WHEREAS, California Government Code Sections 65864 through 68569.5 authorizes municipalities to enter into development agreements with persons having a legal or equitable interest in real property in order to strengthen the public planning process, provide greater certainty in the development process and reduce the economic costs of development; and WHEREAS, pursuant to Government Code Section 65865, the City has adopted rules and regulations establishing procedures and requirements for consideration of development agreements set forth in Chapter 19.12 of the Lake Elsinore Municipal Code; and WHEREAS, in accordance with City rules and regulations, the Planning Commission of the City of Lake Elsinore at a regular meeting held on April 6, 2004 made its recommendation in favor of the Amended Development Agreement by adopting Planning Commission Resolution No. 2004-39 recommending to the City Council approval of the Amended Development Agreement; and WHEREAS, the City Council of the City of Lake Elsinore convened at a regular meeting held on April 27, 2004 during which public testimony was received and discussed and at the conclusion of which the matter was deferred to a City Council Study Session on June 10, 2004 during which additional public testimony was received and discussed; and """" AllENDA ITEM NO.~ PAGEL OF .., ORDINANCE NO. 1127 PAGE 2 WHEREAS, notice of a public hearing of the City Council on July 27, 2004 to consider the Amended Development Agreement was duly published on July 15, 2004 in the Press Enterprise. '-..J' NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE DOES ORDAIN AS FOLLOWS: SECTION 1. Findings. The City Council held a duly noticed public hearing on the Amended Development Agreement on July 27,2004 and based on the information presented, the City Council makes the following findings in accordance with Section 19.12.080 of the Lake Elsinore Municipal Code. 1. The Amended Development Agreement is consistent with the objectives, policies, general land uses and programs specified in the General Plan. The Amended Development Agreement vests the certain development rights for the project which includes land uses consistent with the General Plan and addresses funding mechanisms and procedures to ensure the East Lake Specific Plan Amendment No.6 project is constructed and implemented in accordance with the General Plan. 2. The Amended Development Agreement is compatible with the uses authorized in, and the regulations prescribed for in the East Lake Specific Plan Amendment No.6 document, which is where the real property is located. The Amended Development Agreement vests the certain development rights for the project as described in and consistent with the East lake Specific Plan Amendment No.6. "-tIll 3. The Amended Development Agreement conforms to the public convenience and general welfare and reflects good land use practices. The Amended Development Agreement vests certain development rights for the project which will include residential and commercial uses, park areas, a golf course, a proposed elementary school, and open space areas. These proposed land uses are compatible with surrounding uses and activities which also include commercial and residential uses. As shown in the Specific Plan Amendment No. 6 document, these proposed land uses reflect good land use practices and will conform to the public welfare. 4. The Amended Development Agreement will not be detrimental to the health, safety and general welfare of the community. The Amended Development Agreement provides for the development of residential and commercial uses, park areas, a golf course, a proposed elementary school, and open space areas in accordance with Specific Plan Amendment No. 6 and subject to the conditions of approval and all applicable mitigation measures. These proposed land uses are compatible with surrounding uses and activities which also include commercial and residential uses. The conditions of approval and mitigation measures will assure that such development is completed without detrimental impacts on the health, safety and general welfare of the community. 3 :1. AQENDA .rEM NO. PAGE >-. OF ~ ...." 2 ORDINANCE NO. 1127 PAGE 3 ,....... 5. The Amended Development Agreement will not adversely affect the orderly development of property or the preservation of property values. The Amended Development Agreement provides for the development of residential and commercial uses, park areas, a golf course, a proposed elementary school, and open space areas in accordance with Specific Plan Amendment No. 6 and subject to the conditions of approval and all applicable mitigation measures. As shown in the Specific Plan Amendment No.6 document, these proposed land uses will be constructed in orderly phases, will preserve habitat areas as appropriate and will not adversely affect property values. 6. The Amended Development Agreement is consistent with the provisions of Government Code Section 65864-65869.5. The form and content of the Amended Development Agreement is consistent with the requirements of the Government Code. ,....... SECTION 2. CEOA. The City has properly reviewed and assessed the Amended Development Agreement pursuant to the California Environmental Quality Act (California Public Resources Code Section 21000 et seq.), the CEQA Guidelines (Title 14, California Code of Regulations Section 15000 et seq.), and the City's local guidelines and finds that the Supplemental EIR in connection with the East Lake Specific Plan Amendment No. 6 and associated discretionary approvals address all potential environmental impacts. The Supplemental EIR finds that significant unavoidable air quality and noise impacts will result regardless of mitigation measures. A Statement of Overriding Considerations has been prepared in accordance with Section 15093 of the CEQA Guidelines. This Statement of Overriding Considerations "balances" the proposed project against its unavoidable environmental effects. SECTION 3. Approval of Amended Development Agreement. The City Council approves the First Amended and Restated Development Agreement between the City of Lake Elsinore and Laing. The Mayor and City Clerk are hereby authorized and directed to execute and attest, respectively, the Amended Development Agreement on behalf of the City of Lake Elsinore. SECTION 4. Repeal of Ordinance No. 956 and Termination of Original Agreement in Part. The City Council hereby repeals Ordinance No. 956 and terminates the Original Agreement in all respects as to all real property not included as the approximately 706.25 acres of "Developer Property" as defined in the Amended Development Agreement. SECTION 5. Recordation. The City Clerk is directed to transmit the Amended Development Agreement to the County Recorder for recordation no later than ten (10) days after the adoption of this Ordinance. ~ SECTION 6. Effective Date. This Ordinance shall be in full force and effective 30 days from and after the date of its passage. 3 AGENDA ITEM NO. )). PAGE) OF .., ORDINANCE NO. 1127 PAGE 4 SECTION 7. Posting and Publication. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published in the manner required by law. ""-'" PASSED, UPON FIRST READING this 2ih day of July, 2004, by the following vote: AYES: COUNCILMEMBERS: KELLEY, MAGEE, SCHIFFNER NOES: COUNCILMEMBERS: HICKMAN, BUCKLEY ABSENT: COUNCILMEMBERS: NONE ABSTENTIONS: COUNCILMEMBERS: NONE PASSED, UPON SECOND READING this 10th of August, 2004, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTENTIONS: COUNCILMEMBERS: ""-'" Thomas Buckley, Mayor City of Lake Elsinore ATTEST: Vicki Kasad, City Clerk (SEAL) APPROVED AS TO FORM: Barbara Leibold, City Attorney ""-'" 4 AQENDA ITEM NO.-_~ 2- PAGE~OF'" CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL ~ TO: MAYOR AND CITY COUNCIL FROM: DICK WATENPAUGH, CITY MANAGER DATE: AUGUST 10,2004 SUBJECT: TRAUMA INTERVENTION PROGRAMS, INC. (T.I.P.) BACKGROUND Following a brief presentation by Rosann M. Orewyler, Crisis Team Manager for Trauma Intervention Programs, Inc., at the regular City Council meeting of July 27, 2004, Councilman Magee requested Ms. Orewyler prepare a request for funds and return to the City at their August 10, 2004 City Council Meeting. DISCUSSION Ms. Orewyler, Crisis Team Manager, attended the City Council meeting ofJuly 27,2004 and made a brief presentation on the trauma intervention programs and the demographics of the people they serve. ~ Ms. Orewyler pointed out that the people involved with the program are trained, are volunteers and they are very devoted. In calendar year 2003, the Trauma Intervention Program served over 34 residents in the City of Lake Elsinore. Attached is a request from the Trauma Intervention Programs, Inc. for additional funding in the amount of$7,500. The City of Lake Elsinore contributes annually to the T.I.P. and has for at least the last nine years. In Fiscal Year 2003-04, the City contributed $3,727 up from $3,600 in 2002-03. FISCAL IMPACT The impact on Fiscal Year 2004-05 general fund would be $7,500. RECOMMENDATION It is recommended the Mayor and City Council consider the request from Trauma Intervention Programs, Inc. for an additional contribution of$7,500 for Fiscal Year 2004-05. PREPARED BY: DICK W ATENPAUGH, CITY MANAGER APPROVED FOR AGENDA BY: WdJ~ . CITY MANAGE'S FICE ,,-..... AQENDA ITEM NO. 3 ) PAGE-I-OF 1 Trauma rc Intervention-"' 'l Programs Inc. AUG 3 M',.,-,,, LUULj- Southwest Riverside County Chapter ,- TfuUrria Intervention Programs, Inc. P.O. Box 585 Murrieta, CA Phone: 951/698-8024 www.tipnational.org ......" l _~ ' "Citizens helping citizens in crisis" Lake Elsinore City Council 130 South Main Street Lake Elsinore, California 92530 July 29, 2004 Honorable Mayor Buckley and City Council Members, Thank you for the opportunity to appear before your council on July 27, 2004, to speak about the Southwest Riverside County Chapter of Tip. We also appreciate the opportunity to ask the City for additional funding based on it's ......" exceptional utilization of the Tip Program. Therefore, we are requesting $7,500.00 for the fiscal year 2004/05. Respectfully Submitted, G?~~.~ Rosann M. Orewyler Crisis Team Manager ......" Winner National Crime VICtim Service Aroord Innovations in State and Local Government Award AQENDA ITEM NO. ~ PAGE ~ OF~ r--- CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: DICK WATENPAUGH, CITY MANAGER DATE: AUGUST 10,2004 SUBJECT: TRANSITIONAL HOUSING PROJECT GRANT LETTER OF SUPPORT BACKGROUND The City Council, at their regular meeting of July 27, 2004, was asked by the County of Riverside/D.P.S.S. - Southwest County, to provide a letter of support for a Transitional Housing Project Grant. DISCUSSION Due to the lack of background material regarding the proposed Transitional Housing Project at the July 27,2004 Council meeting, the City Council delayed their decision to provide a letter of support, pending additional information. r--- Cathy Welborn, Administrative Manager of Homeless Programs, has provided the attached background materials related to the proposed project and funding. Included in the materials is the Form 11 (transmitting document) that allowed the project to be forwarded to the Board of Supervisors. These forms (Exhibit 1) authorize all of the projects submitted for HUD grant funding and Exhibit n which specifically focuses on the Lake Elsinore Transitional Housing Project. The Proiect The proposal is to provide a Transitional Housing program that will link homeless families to case providers, support services and affordable housing. It focuses on families and single women in an effort for them to become self-sufficient. The total grant request is for $1,524,736 with $928,450 set aide for housing activities. The proposed housing is to be a dormitory style building with 30 bedrooms--two beds each, shared kitchen, living and dining as well as shared bathrooms and laundry facilities. The program is proposed to serve homeless families with children and up to 15 single women. ,;"""", The proposed site, although not specific, references vacant lands at the intersection of Collier Avenue and Chaney Street close to the current offices of the Department of Public Social Services. AOENDAITEMNO~ PAOE I of 19.. The request from Riverside County is for a letter of support for the project. At this point, the letter would not require any additional commitment from the City. Ifhowever, the grant is successful and the remaining cities also support the project, a financial commitment of $50,000 to $100,000 from each city would be required. This funding commitment would vary annually. ,...." In addition, should the program be implemented, the providers, the agency or private organization operating the facility would be responsible for a portion of the operating expenses. Currently, the program anticipates a total cost of $2,959,200. The grant would provide $1,524,736 and the four cities would contribute a total of$400,000 for a short fall of$1,034,464. These funds would come from additional grants and/or the service providers. FISCAL IMPACT None at this time. RECOMMENDATION It is recommended the Mayor and City Council consider a letter of support as requested by the Department of Public Social Services for a Transitional Housing Project in Lake Elsinore. PREPARED BY: DICK WATENPAUGH, CITY MANAGER APPROVED FOR AGENDA BY: 0;!~w1 CITY MANAGER'S 0 IC ......, ,...." AGENDA ITEM NO.~ PAGE B. OF 9 ~ - SHARRELL BLAKELEY, MSW Assistant Director Children's Services July 28, 2004 Department of Public Social Services Administrative Office: 4060 County Circle Drive, Riverside, CA. 92503 (909) 3~:::;::. ~;,. :l~~f:W~~-~ T :7':,',,:,,,] I J :~~~::r'-::._.~~':-f _,,__:T~..;.;' ,'; , ", . ; I Ii .. AUG I'" ,. 2 2004 I "',,.._.,_. ,~~. .'"' ; C ; , "--'~'W Lu...."..~,_.,""~. .......,..... _A.__~__. ~'" . . ..~ "- ~ .. ..... ;". LOIS CARSON Executive Director Community Action Mr. Richard Watenpaugh, City Manager City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 SUSAN LOEW Assistant Director Administrative Services Dear Mr. Watenpaugh: Jo WEBER Assistant Director Self-Sufficiency Enclosed you will find the applicable sections of the County's 2004 Consolidated application for funding of homeless programs. I have included the following: 1. /"'" 2. 3. The Form 11 (transmitting document) that allowed the document to be submitted to the Board of Supervisors. This document, as well as the Exhibit 1, provides a listing of all of the projects for which funding was requested. The Exhibit 1 - that part of the application that applies to the entire County and includes goals, action on previous goals, activities, etc. The Exhibit 2 - that portion of the application that was submitted for the purpose of obtaining funding for the Lake Elsinore project. As I told on the phone, I am working on a History and Business Plan that outline how we got where we are, and how we plan on going forward, with the assistance of the City of Lake Elsinore. I'm sorry for the confusion that occurred prior to the meeting last night. I was not aware that any additional information was required. Please let me know if you need any further information. I plan to attend the next council meeting just in case there are additional questions. Sincerely, ~II~ Administrative Manager Homeless Programs cc: "..-.-. Jo Weber, Assistant Director Felicia Folmar, Staff Analyst n File ***** INNOVATIONS IN AMERICAN GOVERNMENT A WARD WINNER .1996 AGENDA iTEM NO._...Ji_~___. PAOE_LoFSu-"_ T) -- , ~ ~z --S-v .:rc:,. ~ ",-" -rg l;t .~ ... ~ qc 0= 0.. 0 ,,~ ~c (f) <l> C (f) o c 08 o 0 c o ~ LJ C <l> E ., E ~ o:E ala 0::: <l> +-" .~ C - OJ ::J E ~ t x roW ll~ OJ OJ 00.. FROM: SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE, STATE OF CALIFORNIA ~7) ./ DEPARTMENT OF PUBLIC SOCIAL SERVICES SUBMmAl DATE: ~ July 13, 2004 SUBJECT: 2004 Continuum of Care Consolidated Application RECOMMENDED MOTION: That the Board of Supervisors approves and: PAGE 1 1. Authorizes the Department of Public Social Services to submit an application for Homeless Assistance funds to the U.s. Dept. of Housing and Urban Development; Authorizes the Chairman to sign the certification pertaining to the Homeless Assistance Application on behalf of the County; Authorize the Chairman to sign the Discharge Policy and other documents related to the application and Authorize the Director of the Department to oversee continued work on the application prior to the July 27, 2004 due date to assure that the application is competitive and accurate prior to submission. ~ (CONTINUED - 3 Pages in total) urrent F.Y. Total Cost: $0 n ent Year NjA FINANCIAL Bud et: DATA urrent F.Y. Net County Cost: $0 Budget Adjustment: NjA nnual Net County Cost: $0 For Fiscal Year: NjA SOURCE OF FUNDS: U. S. Department of Housing and Urban Development Positions To Be Deleted Per A-3D Requires 4/5 Vote 0 C.E.O. RECOMMENDATION: . APPROVF Executive Office Si nature /' '- /. \ '--- A-jaY'- ~. {/ MINUTES OF THE BOARD OF SUPERVISORS On motion of Supervisor Tavaglione, seconded by Supervisor Ashley and dulyc3rried by unanimous vote, IT WAS ORDERED that 'the above matter is approved as recommended. Ayes: Noes: Absent: Date: Buster, Tavaglione, Venable, Wilson and Ashley None None July 13, 2004 DP,8S, Co. Co., Auditor /It Nancy Romero _. . "-'-'. ...-". ..'" / Cl ~r]( of tp9.eQ~~<}' B{: . /1 ,"'/1 Lt:f- ,. D'cputy , xc: '-'" IPrev. Agn. Ref.: (8/15/01, #3.31), District: All P2/19/01, #3.27), (4/30/02, #3.43) I I ATTACHMENTS Fit f='~ WITH THE C: Ef.:. JF THE OARD genda Number: AGENDA._ NO. PAG~l1 . 1/-{ o..-~ ~1f<?t- &---A TO: BOARD OF SUPERVISORS SUBJECT: 2004 Continuum of Care Consolidated Application DATE: July 13, 2004 PAGE: 2 ~ BACKGROUND: On May 14, 2004 a public notice was filed in the Federal Register announcing the availability of Continuum of Care (Supportive Housing Program, Shelter Plus Care and Section 8 Moderate Rehab) funds through the annual Super Notice of Funding Availability (NOFA) competition. Since 1996 the County of Riverside has submitted a consolidated application to HUD on behalf of Homeless Project sponsors who provide services. for homeless persons in Riverside County. From 1996 through 2003, first through the Economic Development Agency and then through the Department of Public Social Services, a total of approximately $22,959J02 has been made available through these programs to provide services to homeless persons in Riverside County. In 2003, the County was awarded approximately $6.1 million. This year the County has been assigned a pro-rata need of $5.3 million, with an opportunity to receive a bonus of $1.5 million depending upon the amount allocated for permanent housing for the disabled in our first priority project. This year we are submitting four new)applications a[1d requesting funding to renew eight projects. ~ The applications were reviewed and ranked by the Steering Committee for the Housing and Homeless Coalition for the County of Riverside (formerly the Continuum of Care) on June 16, 2004. Since that time, staff has been working with the applicant and renewal agencies to make corrections to their documents. Most of this has been completed; however, our processing time was cut short this year as HUD cut two weeks from their process, and Board closure on July 20 cuts an additional week from our processing time. Although the new and renewal applicants will remain the same, some final polishing of the application will take place during the next week, with your Honorable Board's approval. This year's applicants, in priority order, are as follows: 1. Episcopal Community Permanent Housing for the Chronically Services - Desert Vista $1,370,922/ Homeless in the Western Coachella NEW PROJECT 3 years Valley !ii":Q .County of Single Room Occupancy for homeless Riverside/DPSS - Hope $750,419/ persons exiting the Mental Health House 3 years.c Inpatient Treatment Facility in NEW PROJECT Riverside 3. St. Vincent de Paul - Transitional Housing for Families and Martha's Village & Kitchen $525,000/ Individuals in Indio RENEWAL 1 year 4. Lutheran Social Services- Transitional Housing for families at MARS - Amelia's Light $279,806/ March Air Reserve Base RENEWAL 1 year 5. Episcopal Community Transitional Housing for AIDS/HIV .~ Services - Navajo Trails $231,730/ victims in Cathedral City RENEWAL 1 year 6. Operation Safehouse - Transitional Housing for former foster Main St. Transitional Program $135,756/ youth RENEWAL 1 year 7. Shelter from the Storm Transitional Housina $249,962/ . t It Permanent Housing for the Disabled 8. Valley Restart Shelter, Inc. - Stable Horizons 9. Desert AIDS Project- Casas San Miguel RENEWAL 10. County of Riverside/DPSS - Southwest County Transitional Housin 11. City of Riverside - Street Outreach Pro ram 12. Housing Authority- Shelter Plus Care TOTAL REQUESTED AMOUNT: $130,360/ 1 year $124,990/ 1 year $1,605,382/ 3 years $722,232/ 3 years $93,804/ 1 year $6,220,363 Supportive Services for persons with HIV/AIDS that live in Casas San Miguel, a project also build with HUD funds. Transitional Housing for families and single women in lake Elsinore - 60 beds A homeless street outreach program for the City of Riverside Permanent Supportive Housing for the Mentally III; operated in conjunction with the De t. of Mental Health ,- -,\-,. New applications were considered for ranking based upon the quality of the application, and how they addressed the priorities determined by the Steering Committee which were Permanent Housing, Transitional Housing, and finally, Supportive Services Only. Shelter Plus Care applications were ranked last as required by the NOFA. Renewals were ranked based upon the quality of the services provided during the prior grant period. FINANCIAL DATA: No County General Funds are required. CONCUR/EXECUTE: County Counsel '-" ATTACHMENTS: Continuum of Care Consolidated Application DJB:JW:cw ....." AGENDA ITEM NO. '2> L/ PAGE (p of ciCJ '.'Sc---- Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 ~ Project Narrative The project narrative is a description of your proposed project Please respond to the items in this section according to the following: · New project applicants for TH, PH, Safe Havens, or Innovative components - answer items 1-6. and 8 (if applicable). .. New project applicants for the SSO component - answer items 1, 2, 4, 5,6 and 8 (if applicable). . · New project applicants for dedicated HMIS projects - answer items 1 and 7. Please be sure to place the Applicant and Project Name and DUNS number on each page of your narrative response. 1. Project narrative. Please provide the following: a. Applicant and sponsor names '?i..-p The County of Riverside Departmr;nt of Public Social Services is the applicant and the County of Riverside Department of Public Social Services is the project sponsor. b. Program component The proposed project is a Transitional Housing program that will link homeless ~ families to long-term case management, support services and affordable housing opportunities within the region's continuum of care system. Long-term engagement (up to two years) will focus on helping families and single women obtain permanent affordable housing and become self-sufficient. c. Total SHP request and the percent of this request for housing activities. SHP housing activities include acquisition, rehabilitation, and new construction; leasing of housing; and operations for supportive housing. The total SHP request is $1,524,736. Of this amount, $928,450 or 61% is for housing activities. d. The'type of housing (e.g., apartments, group home) proposed, if applicable The type of housing will consist of a large dormitory style building that will provide the following living accommodations: 30 bedrooms with two beds; shared kitchens, large living room area, large dining room area, shared bathrooms, shared laundry facilities, and a large outdoor recreational area. e. The population(s) to be served (N/A for dedicated-HMIS projects) ,r-. The proposed program will serve homeless families with children, and up to 15 single women. It is anticipated that at least half of the families will have at least AGENDA ITEM NO~ PAGE 7 Of 9.7_ Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 one family member with a disability and that nearly half will have been homeless one year or more. It is also anticipated that at least half of the single women served will have a disability. ......, f. Grant term of the proposed project (3 year required term, except for dedicated HMIS projects) -~.~--i'":!_: The grant term for the proposed project is three (3) years. 2. Homeless population to be served. Briefly describe the following: a. Their characteristics and need for housing and supportive services. -> ~_~/f':;.;'r--_;...: i-" ;:~,>;;..,. ,'. .;...... -'7'':'~Y~'~'~---- The. proposed transitional housing program will target homeless persons in families with children and chronically homeless single women whose currently living situation can be described as follows: a. resides in places not meant for human habitation, such as cars, parks, sidewalks, and abandoned buildings; b. resides in an emergency shelter; c. resides in any of the above places but is spending a short time (up to 30 consecutive days) in a hospital or other institution; d. is being evicted within a week from a private dwelling unit and no subsequent residence has been identified and the person lacks the resources and support networks needed to obtain housing; or e. is being discharged within a week from an institution in which the person has been a resident for more than 30. consecutive days and no subsequent residence has.been identified and he/she lacks the resources and support networks needed to obtain housing. ......, The profile of homeless people in this region of the County of Riverside is varied. Based on the 2003 County of Riverside Homeless Census, there are over 400 homeless persons in this region on any given day. Since the "No Child Left Behind" Act has been in effect, local schools have been finding more and more homeless families, even in the more exclusive communities. Some are living in their cars, or in parks and a number of homeless persons in this region are illegally setting up homestead near a campground. in the regional state park in Lake Elsinore. Many of these persons have mental illness and substance abuse problems in their household some of which have gone undiagnosed. Others are able bodied people and just need an opportunity to get back on their feet. Most of the homeless population is located in the city of Lake Elsinore, a community of about 35,000. As of this time there are no facilities for the homeless in the southwestern portion of the County. .The County Supervisor for this district, Bob Buster, has made it his personal quest to get communities in this region to work together to develop services. He has allocated County staff to work with community members to locate potential sites for this project. ......, 2 AGENDA ITEM NO. 3 '-t PAGE 1? OF Cfl-A- Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 /"" b. Where they will come from. Indicate percentage coming from: (e.g., streets, emergency shelters, transitional housing for homeless persons who came from street/shelters, or other). "Other" must be clearly explained. It is anticipated that 80% of the proposed program's service population will be coming from the streets. From the streets includes those persons who have been living in places not meant for human habitation, such as cars, parks, sidewalks, and abandoned buildings. Such persons will be connected to the proposed program as a result of street outreach efforts. Street outreach workers will interact with the. proposed program:s service populalionena.4'~eatlmulti-conta€ti;:,- basis in order to re-establish trust with a social worker and eventually re-engage them with the needed treatment and services of the proposed program.? iF' - /"" It is anticipated that 20% of families served will come from hospitals or other similar institutions after having at least one family member spending a short time (up to 30 consecutive days) or is being discharged within a week from an institution in which the person(s) have been a resident for more than 30 consecutive days and no subsequent residence has been identified and he/shelthey lack the resources and support networks needed to obtain housing. c. The outreach plan to bring them into the project. The outreach plan has two primary components: 1) mobile outreach by van and by foot; and, 2) program-based outreach at social service sites (i.e., soup kitchens, winter shelter programs, food distribution programs, etc.) for homeless persons. Outreach components will continue to include (1) locating people on the streets or in facilities; (2) establishing rapport; (3) assessing their needs; and, (4) linking them to supportive services. This linkage will continue to go beyond mere referral and the provision of transportation by the proposed renewal program's van. Street Outreach workers employed by the County Department of Mental Health will personally help link clients to, and navigate through, the region's continuum of care through an assessment and needs plan. The proposed project will also respond to community requests for intervention with homeless persons, particularly from law enforcement agencies, individual businesses and associations, and community residents and neighborhood associations. The Street Outreach team for the region is easily reached through pagers and a cellular phone. /"" In addition, the proposed project will provide outreach and referral through an extensive community outreach campaign that will make homeless families, and those that want to help them, aware of the proposed project. The community outreach campaign will also include fliers, posters, brochures (all materials will be printed in English and Spanish), a speakers bureau, and extensive networking 3 AGENDA ITEM NO. PAGE 9 ,1 Lf of qcr r Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224..Q540 with the business community, the school districts, social service providers, and other community organizations. More specifically, the outreach campaign will consist of multiple contacts that will occur during a 12-month period with various persons and organizations including businesses, business organizations, residents, and neighborhood associations. Multiple contacts will consist of a representative of the proposed program (board member or trained volunteer) and street outreach workers physically visiting with community representatives and organizations making them more aware of the proposed program. ......, 3. Housing where participants will reside. For applicants requesting SHP funds for Transitional Housing, Permanent Housing for Persons with '"",.C.' . '.' "...,OisabiJities , Safe,'1 Havens , or Innovative Supportive Housing components, demonstrate each ofthe following: a How the TYPE (e.g., apartments, group home) and SCALE (e.g., number of units, number of persons per unit) of the proposed housing will fit the needs of the participants. :;::-l'" The type and scale of the proposed project will fit the needs of the participants. Participants (families) will have their own private bedrooms. Each bedroom will have no more than twd family .members. Bedrooms shared by families will be done appropriately (i.e. mother with one child, two smaller children of the same sex). Families in need of more than one bedroom will be able to connect bedrooms by double-doors located between the units to allow larger family groups room and privacy. Families will also have access to shared living room, dining room, kitchen, bathroom, and outdoor recreational areas. ......, b. That the basic COMMUNITY AMENITIES (e.g., medical facilities, grocery store, recreation facilities, schools, etc.) will be readily ACCESSIBLE (e.g., walking distance, bus, etc.) to your clients. The location that is under consideration for the proposed project is across the street from the local Department of Public Social Services offices, where mainstream services will be readily accessible. This office houses county staff that provides TANF, Food Stamps and Medi-Cal services. .The CalWORKs GAIN program IS also located in this office, providing welfare to work and mental health services for T ANF recipients. Next to the property under consideration for this project is the adult education facility, where adult participants for the project can obtain their G.E.D. and other training, A brand new Riverside County Community Health Agency Neighborhood Clinic just opened this year in Lake Elsinore and will be available to provide services to the residents of this housing program. The site is also located on a bus line, which can transport clients to work, training, and recreational opportunities, including a professional baseball diamond where Lake Elsinore's AAA ball team, the Lake Elsinore Storm, plays for a good part of the year. ......, 4 AGENDA ITEM NO. PAGE 10 .~4 9( OF II Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-D540 .;"'" The project will have a van for transporting clients to the closest mental health clinic in Perris, and the Workforce Development Office in Temecula. Lake Elsinore is located about halfway between these two facilities. Public schools are also nearby; although attempts will be made to keep children in the schools they attended prior to becoming homeless when feasible. The three major communities in this region, Temecula, Murrieta and Lake Elsinore, have been extremely proactive in bringing businesses to the area, opening up new employment opportunities for potential program residents. c. For transitional housing component only: the residents' length of stay. Families will be able.te) stay in the transitiof1aJi'fwusing programYforup" to two years. The average length of stay, however, is expected to be between 9 and 12 months because families will become increasingly self-sufficient as a reSfJlt of case management services. d. For permanent housing for . persons with disabilities component where more than 16 persons will reside in a structure: describe what local market conditions necessitate the development of a project of this size and how the housing will be integrated into the neighborhood. NON-APPLICABLE ;"'" e. For innovative supportive housing component projects only: how the project represents an approach that is new to the area, is a sensible model for others, and can be replicated in other communities. NON-APPLICABLE 4. Supportive services the participants will receive. Demonstrate for each of the following: a. How the TYPE (e.g., case management, job training) and SCALE (e.g., the frequency and duration) of the supportive services proposed will fit the needs of the participants. Throughout their stay in the program, residents will have a once-weekly individual meeting with a case manager to establish, monitor and reassess goals, receive community referrals and advocacy, learn how to identify resources and obtain assistance independently, and to assure that effective progress is being made toward attainment of goals. Case managers will also check-in with residents at least once a day to offer assistance and ensure that residents are following their case management plans. ;"'" Case Managers will also link residents to appropriate services provided on-site or conveniently located in the vicinity of the proposed program based on their individual needs and monitor their participation and progress in addressing 5 AGENDA ITEM NO. PACE II 3Y Of q 91H Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 identified needs. These services' will include mental health services substance abuse counseling, employment development and housing placement ~ervices. In addition, case managers, in coordination with other community resources, will organize on-going support group sessions, education workshops and life-skills training sessions for residents to participate in. In this respect, the focus will be on personal development as well as achieving financial stability through education and/or employment and by saving money through a mandatory savings program which will help individuals become independent and self- sufficient as they prepare for their eventual move into permanent independent housing or permanent supportive housing. Life-skills sessions will cover issues such as adultre-entry'(rJitJolJf1g(if,orGED programs, job "search skills, vocational training assjstance, financial planning and budgeting, housing workshops, and health issues. Additionally, residents will attend a once a week residentscBUncl7 meeting on-site in which they will actively shape the rules and policies under which the program functions. '-'" b. WHERE the supportive services will be provided and what TRANSPORTATION will be available to participants to access those services. . Supportive services will be provided on- and off-site. On-site services will include the following case management activities: employment services, housing placement services, life skills services, mental health services, and substance abuse treatment services. Off-site services will include education, health care, legal services, public. assistance benefits, and veteran services.. When appropriate, transportation by van will be provided by program staff. Public transportation is also available. '-' c. The details of your plan to ensure that all homeless clients will be individually assisted to identify, apply for and obtain benefits under each of the following mainstream health and social services programs for which they are eligible: SSI, TANF, Medicaid, Food Stamps, SCHIP, f:ood Stamps, Workforce Investment Act and Veterans Health Care programs. One of the primary tasks of the Case Managers will be to ensure that all clients are individually assisted to identify, apply for, and obtain public benefits for which they are eligible. All case management staff will receive information and training on the eligibility requirements for all mainstream health and social service benefits programs available to our. clients. Staff in-service trainings will be conducted on a regular basis to help ensure that they are aware of all public benefits programs available and to help stay current on application procedures and eligibility requirements. Participants in the various training sessions will include representatives from the Department of Public and Social Services, Social Security Administration, Workforce Development Department, U. S. Veterans, Inc. and other appropriate agencies. '-'" 6 AGENDA ITEM NO----3.L.. PACE I (J.~ Applicant County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 ,-- All intake and assessment instruments will be designed to collect the type of information necessary for our case managers to identify available benefits programs for which clients should be eligible. First time clients will participate in an initial intake and . needs assessment from which case managers can determine each clients specialized needs and begin to develop a strategy for identifying and enrolling clients in the appropriate resources for which they are eligible. . Clients will be assigned to case managers who work with them to develop both short-term and long-term goals that will eventually lead to self-sufficiency and permanent housing. In constructing ,and implementing ... an appr:opriate';~;case management plan with clients, a primary goal for all of case managers will be to help clients secure an adequate source of income and ensure that thfl}l are taking advantage of all the benefits programs available to assist them in addressing their immediate and long-term needs. The Case Managers will also work with their clients as well as local health and social service providers including advocating on behalf of the client when necessary to ensure that clients successfully obtain the benefits for which they are eligible. While some clients may have already attempted to access some of the resources for which they are eligible, they often have failed to follow through with documentation and other responsibilities required to secure benefits. Case /""" Managers will work with clients to successfully obtain benefits by making sure that 1) clients make an appointment--they encourage clients to call for an appointment while they are present; 2) clients have transportation-they provide bus tokens, bus passes or transportation by the Street Outreach Team if necessary; 3) make sure they bring al/ of the proper documentation--they help clients obtain necessary documentation if needed; and 4) clients complete the written application--either by following up with staff of the mainstream resource program or assisting the client with filling out the written application be it at our facility or on-site at the mainstream resource program; 5) clients fol/owing through with all requirements-they stay on top of the client when necessary and keep in touch with the service provider when appropriate. 5. Accessing permanent housing. Describe specifically how participants will be assisted both to OBTAIN and REMAIN in PERMANENT HOUSING. Participants will be assisted with obtaining and remaining in permanent housing. Clients will learn that the primary goal of the program is to obtain and remain in permanent affordable housing and told that a Housing Placement Specialist will assist them to move toward the goal at their own pace. This will help promote a sense of autonomy, responsibility, and a sense of having control over and being able to take action to positively influence their lives. ~ 7 AGENDA ITEM NO. 3 if PAGE /.1 Of 9( _M Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-D540 Participants will also be assisted with obtaining and remaining in permanent housing by developing an Individualized Housing Plan with the proposed program's Housing Placement Specialist. Each participant will begin developing an Individualized Housing Plan by completing an assessment tool with the Housing Placement Specialist. The assessment tool will evaluate each participant's current level of readiness and will indicate areas where additional skills are needed to live successfu,lIy within a permanent supportive housing setting. ....., This Housing Placement Specialist will have the skills to identify and place clients into appropriate housing. This staff person will be familiar with the housing options. wjfhin,fb,8'0sity's, continuum.,(f)(, care. system and have the ability to. match clients with an appropriate housing option. Together, the Housing Placement Specialist and clients, will identify needs and monitor performance goals in.6rder to prepare them from the move from the proposed program to entry into permanent supportive housing. The goals that will be measured for success within the plan will include: employment (if client is employable), money management, medical care (in needed), mental health care, crisis/peer counseling, substance abuse treatment (if needed), and other life skills training. The Housing Placement Specialist will also prollide counseling and instruction focusing on housing-readiness, income availability, tenant's rights and responsibilities, and household budget management skills all designed to prepare the clients to obtain and maintain permanent supportive housing. The staff person will also try to identify and raise awareness about any patterns between housing choice and homelessness. For example, a client may have become homeless because he/she did not take his/her medication and stopped paying the rent. -....Jf The Housing Placement Specialist will also provide ongoing case management and follow-up with clients after placement in permanent supportive housing (for six months or the term of the grant if the client has a disability). Such support will help ensure that clients are able to maintain their housing and provide solutions to any problems that may cause clients to be at-risk to homelessness once again. As noted above, throughout their stay in tfJe program, residents will have a once- weekly individual meeting with case managers to reassess goals, receive community referrals and advocacy, learn how to identify resources and obtain assistance independently, and to assure that effective progress is being made toward attainment of goals. Case managers will also check-in with residents at least once a day to offer assistance and ensure that residents are following their case management plans. 6. Self-sufficiency. Describe specifically how participants will be assisted both to increase their INCOMES and to maximize their ability to LIVE INDEPENDENTL y. ....., 8 AGENDA ITEM NO. 3LJ_ PAGE l'f~ ~ Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224'{)540 The proposed program's staff will work closely with the Employment Specialist to identify and prepare program participants to increase their incomes. Together, they will identify needs and monitor performance goals for each potential program participant in order to prepare them for the move to permanent housing. The goals that will be measured for success within the case management plan include: employment, money management, medical care, mental health care, crisis/peer counseling, substance abuse treatment, and other life skills training. This case management plan will also include specific income and employment goals developed with the Employment Specialist whose primary responsibility is to ensure that all participants have an adequate source of income to meet their daily living expenses. 'Such as.' rent, utilities, food;heaJtfrcare, etc.'dnce permanent housing is obtained. The Employment Specialist will conduct an assessment of the client's employment readiness along with assessing the meed and eligibility for short-term or even long-term public benefits programs. /'"'"- This staff person will provide employment counseling, including assessment of employability, job skills, education and training needs, training readiness, etc. This person will also develop new referral sources for training and employment and develops contracts and agreements with other organizations and employers in the community regarding employment and training for clients. The Employment Specialist will also provide on-going assistance to the clients in maintaining as well as increasing their source of income. This staff person will provide counseling focusing on income availability, and budget management skills all designed to ensure ability to live independently and maintain permanent housing. As noted in above, the Housing Placement Specialist will also assist clients with case management focused on housing-readiness, income availability, and budget management skills. The Housing Placement Specialist is also responsible for ongoing case management and follow-up with clients (up to the term of the grant) after housing placement to ensure that they are able to maintain their housing and provide solutions to any problems that may cause clients to be at- risk to homelessness once again. a Homeless Management Information System. NON-APPLICABLE /'"'"- 8. Discharge Policy. For State and local government applicants who submitted a Discharge Policy certification within their 2001 thru 2003 applications, please describe any policies and protocols subsequently developed or implemented affecting the discharge of persons from publicly funded institutions or systems of care (e.g., health care facilities, foster care or other youth facilities, or corrections programs and institutions) in your jurisdiction. Indicate how these changes have 9 AGENDAITEM.NO.~_ PAGE 15~ Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-D540 or will prevent such discharges from immediately resulting in homelessness for such persons. (You may submit a single response for all projects for which you are the applicant. Be sure a copy is inserted with each project.) The Southwest County Regional Transitional Housing Program will comply with the Discharge Policy developed by the County of Riverside. (Please see attached.) ......, Experience Narrative The experience narrative is a description of the experience of all the organizations involved in carrying out the project. Refer to Section III.A of the .<, NOFA for the Applicant eJigibility. Starting this year, a project sponsor must meet the same eligibility standards as applicants. 'C:.!,!, Please describe the following: 1. The specific type and length/" of experience of all organizations involved in implementing the project, including the project sponsor, housing and supportive service organizations, and any key subcontractors. Describe experience directly related to carrying out the project and experience working with homeless people. Riverside County Department of Public Social Services has been responsible for Homeless Programs Oversight for the County of Riverside since 1999. DPSS is currently responsible for the operation of two long-term emergency shelters. The County operates these shelters with a subcontractor, under the direction of county staff. That operation has been very successful, and many of the methods used by the County and subcontractor for those shelters have been duplicated in this application. Riverside County DPSS is also responsible for monitoring all HUD SHP and Shelter Plus Care projects in Riverside County. '--" 2. If your project structure will be constructed or rehabilitated, please describe experience in these areas and/or experience in contracting for and overseeing the rehabilitation or construction of housing. Riverside-County DPSS and Riverside County Facilities Management Agency have been involved in the construction of various county facilities including our thirteen- story County Administrative Building. for which a five-story addition was completed last year, and an emergency shelter in downtown Riverside. which was completed in 2003. County staff is familiar and work constantly with construction and environmental law and policy. 3. List all HUD McKinney-Vento Act grants, other than ESG, received after 1998, including for each grant: the year awarded, grant number, grant amount, and amounts spent to date. Only list HUD-issued grant numbers. If you are unclear about the HUD grant number assigned to any project, please contact your HUD field office for assistance. ......, 10 AGENDA ITEM NO.~ PACE I~ OF 99, Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 --- Year Grant - Grant Amount Awarded Number Amount Spent To Date 1998 CA 168808002 $930,693 $876,844 (A8C Recovery) 1998 CA 168808003 $664,460 $508,035 (MFI Recovery Center) 1998 CA 168808001 $1,995,000 $1,989,201 (S1. Vincent de Paul) 1999 CA 168908002 $536,930 $133,186 (Mental Health-Women) " 1999 CA 168908005 $750,000 $749,999 (Operation Safehouse) F 1999 CA 168908004 $750,000 $384,823 (Shelter From the Storm) 1999 CA 168908003 $749,700 $13,068 (U.S. Vets) 1999 CA 168908006 $736,945 $66,747 (Vallev Restart) 2000 CA 168008004 $95,639 $95,639 (Operation Safehouse) 2000 CA 168008005 $66,280 $65,128 (Valley Restart) 2001 CA 168108003 $250,022 $119,357 (Desert AIDS Renewal) 2001 CA 168108006 $463,464 $349,892 (ECS Renewal) 2001 CA 16C 1 08002 $1,095,300 $186,641 (Housing Authority - West) 2001 CA 168108008 $558,011 $99,155 . (LSS) 2001 CA 168108007 $543,383 $13,795 - (Mental Health HIT) 2001 CA16K108001 $738,000 $0 (U. S. Vets - SRO) 2001 CA 168108004 $135,874 $92,063 (VRS Renewal) 2002 CA 168208005 $48,414 $8,869 ABC Recoverv 2002 CA 168208003 $87,914 $3,036 MFI Recoverv 2002 CA 168208001 $525,000 $0 S1. Vincent de Paul 2002 CA 168208002 $250,000 $86,622 .' ,,-... ;-- 11 AGENDA ITEM NO.~ PAGE 17 OF 9'2 Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 ~ Shelter From The Storm 2003 CA 16C308015 $93,804 $0 HousinQ Authority '-" Please explain any delays in implementing any of the grants listed in (3) above which exceed the SHP timeliness standards described in Section III.C.3.f of the Notice of Funding Availability (NOFA). CA 16K108001 - This is a Single Room Occupancy-Moderate Rehab grant. The project sponsor is U.S. Vets. They were given a properly at March Air Reserve Base. The original property allocated to them was ~ requested back,bythe,military, and analtemative site was given to them. The new site is not in need of rehabilitation. In November 2003, the County submitted a request to the Los Angeles HUD Field Office to,.:: ,'!' convert this SRO.,Moderate Rehab grant to a Shelter Plus Care grant. That request is still pending as of this date. 4. Identify any unresolved HUD findings, or outstanding audit findings related to any of the grants listed in (3). None. ~ '-" 12 AGENDA ITEM NO. ,,? C( PACE /71 ~ Discharge Planning Policy Narrative ,...... The Housing and Homeless Coalition Discharge Planning Committee has been meeting for two years to develop policies and strategies to prevent the discharge of persons from publicly funded institutions into homelessness. Through the work of the Sub-Committee coalition participants, the Coalition has achieved the following: 1) developed a resolution for adoption by the County Board of Supervisors to establish a "zero tolerance policy for publicly funded institutions to discharge individuals into homelessness". The resolution calls for the County's Chief Executive Officer to present the Board with an action plan for initiating and implementing a countywide zero tolerance policy within six months of passage; 2) developed plans for establishing a "discharge facility" in each of the five sub-regions that would provide transitional shelter, case management and housing placement services specifically to individuals leaving publicly funded institutions or systems of care; 3) established a coordinated discharge planning process between the County . DeparbIlent of Mental Health and Coalition participant~ :J~ ensure that individuals rnle,ased JrOl'Jt .County Mental Health facilities are provided housing placement assistance and discharged with appropriate housing plans and not to the streets. No one is released from residential or hospital facilities in the system ~ut an identified place to go; 4) developed 42 new beds of permanent housing supportive housing for individuals with mental health issues being released from County mental health facilities and programs; 5) initiated an agreement between the County Department of Mental Health and Project ACHIEVE Riverside Shelter to set-aside at least 10 beds for individuals being discharged from. Mental Health programs; 6) established a coordinated discharge planning process between the Riverside County Parole Department, PACT Riverside (Parole and Community Team), the Transitional Case Management Program based at UC San Diego, and Coalition participants to ensure that individuals released from County Jails and other corrections institutions in'the region are provided housing placement assistance prior to their release. PACT Community Resource Coordinators and Social Workers from the Transitional Case Management Program conduct complete needs assessments with impel?ding parolees to identify their housing and service needs in order to connect ;--. them with appropriate providers in the county continuum of care; 6} established a coordinated discharge planning process between social workers at the Riverside County Medical Center and Coalition participants to ensure that homeless, unfunded or chemically. dependent individuals admitted to the hospital are provided with housing placement assistance and relpased with appropriate housing plans and not to the streets; 7) established a coordinated discharge planning process with DPSS Child Protective Services and Coalition participants to ensure that individuals aging out of the foster care system who participate in the "University of Life" training program develop an appropriate housing placement plan before leaving the system; 8) and established a coordinated discharge planning process between case managers at Lorna Linda VA Medical Center and Coalition participants, including U.S, Vets, Inc. and Project ACHIEVE Riverside to ensure that veterans who have no subsequent residence identified upon discharge receive housing placement assistance prior to release from the hospital. Over the last twelve months 50 transitional housing beds for veterans have been established at March Air Force Base. ,,-, 13 AGENDA ITEM NO. PAGE / '7 3" , I of ? <1. Applicant: County of Riverside Department of Public Social Services Project: Southwest County T ransilional Housing Project DUNS #: 15-224-0540 Exhibit 2: Supportive Housing Program - Project Information """ Pro' ect Information (please type or print) Project Name: Southwest County Regional Transitional Housing Program Project Address (street, city, state, & zip): Project Priority No. (from project priority chart in Exhibit I): 10 To be determined Project Sponsor's Name: CountY_QfJiiversid~;.,Oepartment QfHVAliQ .Social Services Proj. Congressional District(s): 43 Sponsor's Address (street, city, state, & zip): 4060 County Circle Drive Project 6-digit < .F Geographic Code: 069065 Riverside, CA 92503 Authorized Representative of Project Sponsor (name, title, phone number, & fax): 358-7755 Program Componentsffypes Please check the box that best claSsifies the project for which you are requesting funding. Check only one box. The components/types are: ~ """ Transitional Housing o o Permanent Housing for Persons with Disabil ities Supportive Services Only Safe Havens, select only one type of SH project: o Safe Haven - Transitional. Check here if your Safe Haven project has the characteristics of transitional housing. o Safe Haven - Pennanent. Check here if your Safe Haven project has the characteristics of pennanent housing and will require participants to execute a lease agreement. o HMIS o Innovative Supportive Housing (check this box only if your project cannot be classified under any other component) """ 14 AOENDA ITEM NO.~ PAOE -/6 _oF.:t::L- Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 ~ Exhibit 2: SHP Existing Facilities and/or Activities Serving Homeless Persons (To be completed/or new projects only; renewal projects see Exhibit lR.) I. Will your proposed project use an existing homeless facility or incorporate activities that you are currently providing? DYes (Check one or more of the activities below that describe your proposed project, then proceed to Number of Beds, Participants and Supportive Information '-Form HUD 40076 CoC-2D.) .~ No (Skip Jo Number of Beds, Participants and$upportive.lnformation -FormHUD 40076 CoC-2D.) 2. Facilities that you are currently operating and activities you are currently undertaking'toserve homeless persons may only receive SHP funding for the four purposes listed below. SHP cannot be used to fund ongoing activities. My project will: o Increase the number of homeless persons served. o Provide additional supportive services for residents of supportive housing and/or homeless persons not residing in supportive housing. ".-... o Bring existing facilities up to a level that meets State and local government health and safety standards. Please explain. o Replace the loss of nonrenewable funding from private, Federal, or other sources (except from the State or local government), which will cease on or before the end of the current calendar year. By law, no SHP funds may be used to replace State or local government funds previously used, or designated for use, to assist homeless persons [see 24 CFR 583.150(a)]. If this box is checked, you mustfully describe the following in order to be eligible for funding: a. The source of the nonrenewable funding, indicating that it is not under the control of the State or local government. b. Why it is nonrenewable. c. When it will cease. d. Document the specific steps you took to obtain other funding, why there are no other sources of funding and why, without the SHP assistance, the activity will cease. Form HUD CaC 40076-2C ,,--. 15 AGENDA ITEM NO'~ PACE ;)./ OF (L "- Applicant County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 Exhibit 2. SHP Number of Bed, Participants, and Supportive Services Charts Chart 1: Beds """'" Beds Current Level New EITort or Projected Level (if applicable) Change in (col. J + col. 2) Effort 30 30 Number of Bedrooms. Number of beds. 60 60 *Do not complete information on the number of bedrooms and beds for Supportive Services Only (SSO) projects. In those instances, enter "N/A" in the appropriate cells. Chart 2: Partici ants Participants Current Level (if applicable) Number offamilies with children Of persons in families with children a. number of disabled n/a n/a b. number of other adults n/a n/a c. number of children New Effort or Projected Level change in (col. J + col. 2) Effort 12 12 No. Projected to be served over the ant term 24 5 5 10 16 60 ../ ~ 20 20 10 8 32 8 32 Of sin Ie individuals not in families a number of disabled individuals a. I. number of disabled individuals who are chronicall homeless n/a n/a n/a b. number of other individuals 10 10 5 10 10 5 Note: lfyour project isfundedyou will be held responsiblefor achieving the numbers submitted. 16 ~ '). AGENDA 'TEM__NO;,~ PACE ;;':::1-~ /"'" /'"'" /'"'" Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 Exhibit 2. SHP Number of Bed, Participants, and Supportive Services Charts Chart 3: Su ortive Services Est. No. of Persons Served (point in time) Supportive Service Costs Service Activity: Outreach Quantity: Service Activity: Case Management Quantity: 1 FTE Housing Placement Specialist @$40,000 including fringe benefits Service Activity: Life Skills (outside of case management) Quantity: .5 FTE @ $40,000 including fringe benefits Service Activity: Alcohol and Drug Abuse Services Quantity: 1 FTE @ $50,000 including fringe benefits Service Activity: Mental Health and Counseling Services Quantity: 1 FTE @ $55,000 including fringe benefits Service Activity: H1V/AIDS Services Quantity: Service Activity: Health Related and Home Health Services Quantity: Service Activity: Education and Instruction Quantity: Servicc Activity: Employment Services Quantity: lITE @40,OOO including Iringe benefits Service Activity: Child Care Quantity: Service Activity: Transportation Quantity: 1/2 vehicle for transportIng clients Service Activity: Transitional Living Services Qualltity: Other Servfce Activity: (please specify *) Quantity: $96,000 30 .:,:-"F $48,000 20 $120,000 20 $132,000 20 $96,000 30 $10,000 6 Total SHP Dollars Requested" *l/not specified, the costs will be removed/rom the budget **SHP dollars requested must equal the amount shown in the "SHP Request" column, Line 6, o/the Projed Budget portion on Form HUD 40076 COC -2H. . *"The total supportive service costs entered here should equal the amount shown in the "Total Budget" column, Line 6, a/the Project Budget on Form HUD 40076 CaC -2H 17 AGENDA ITEM NO---..:lL- PAGE :13 _Of.:tl.- Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 Exhibit 2: SHP - HMIS Budget for Dedicated and Shared HMIS Projects Complete the entire HMIS Budget Chart for a dedicated HMIS project. A project for shared HMIS costs with other projects need only complete the "Total" lines of the chart. In the personnel section, the number of staff positions in Full-Time Equivalents (FTEs) should be present for each category, where appropriate. . Chart: HMIS Budget Cost Item SHP Dollars Requested Equioment ," Total $14,400 Central Server(s) Personal Computers and Printers = $15,000 $12,000 Networking :;.? Security = $3,000 $2,400 Software Total -0- Software/User Licensing Software Installation . Support and Maintenance Supporting Software Tools Services Total $2,880 Training by Third Parties Hosting/T echnical Services Programmine:: Customization Programming: System Interface Proe:rammine:: Data Conversion Security Assessment and Setup On-line Connectivity (Internet Access) = $3,600 $2,880 Facilitation Disaster and Recovery Personnel Total $4,400 Project Management/Coordination $4,400 Pro,iect Mana2er (Incl. frin2e benefits .10 FTE) = $5,500 Data Analysis Programming Technical ASSistance and Training Administrative Support Staff HMIS Space and Operations Total -0- Space Costs' Operational Costs Total SUP Dollars Requested"!' $21,680 Total HMIS Costs" $27,100 .SHP dollars requested must equal the amount shown in the "SHP Request" column, Line 8, of the Project Budget on Form HUD 40076 CoC -2H. · "The total HM1S costs entered here should equal the amount sh(JWn in the "Total Budget" column, Line 8, of the Project Budget on Form HUD 40076 COC -2H. Fonn HUD 40076 CoC-2E 18 AGENDA ITEM NO. PAOE ;J.1 ......." '-' """""" 3~ OF?? 1lIh..ll!!l.a Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-D540 /"'. Exhibit 2: Continuum of Care SHP - Operating Costs Chart Identify the day-to-day costs of operating supportive housing that will be paid for using SHP funding during the requested term of the project. Operating Costs Maintenance, Repair 36 months $1,250.00 er month Staff (position, salary, % of time, fringe benefits) Residential Managers, 5 FTEs @ 30,000 incl. fringe benefits $33,750 $337,500 Utilities Electricity, Gas, Water, Sewage, Trash Equipment (lease/buy) """'$40;500' ,-... Bedding (170 sets @ $30) }s Van for picking up and delivering supplies, other staff transportation needs (lease or purchase) Copier (lease or purchase) Fax Machine Washing Machines & Dryers (3 each) Kitchen Appliances Computers for Staff Use - 4 @$2,200 Network Printer-1 @ $1,000 Networkin E ui ment Supplies (quantity) Office Supplies @ $300 per month Paper Products - Kitchen Clean in E ui ment & Su lies Insurance Vehicle Insurance liability Insurance $8,100 $8.100 $4,500 $6,750 $13.500 $3',825 $9.000 $600 $225 $2,250 $7,500 $6,600 $750 $1,500 Furnishing (quantity) Beds - 62 @ $200 Office furnishings for 6 staff @ $2,000 Conference Room Furniture Table and Chairs for 90 $9,300 $9,000 $1,500 $7,500 Relocation (no. of persons) -0- Food Food Vouchers @ $300 per month $8,100 Other operating costs (please specify.) Telephone 36 months $8,100 Total SHP Dollars Requested*'" $528,450 Total 0 eratin Costs Bud et *** $704,600 HTotal SHP dollars requested must equal the amount shown in the "SHP Request" column, Line 7, of the Project Budget on Form HUD 40076 CaC -2H. *HThe total operating costs entered here must equal the amount shown in the "Total Budget" column, ,-... Line 7 of the Project Budget on Form HUD 40076 CaC -2H. 19 AGENDA ITEM NO.. PAGE ~ 3~ Of 9i.__ Applicant: Counly of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 Exhibit 2: SHP Leasing Information - NON-APPLICABLE ~ SHP funds may be used to lease space for supportive housing or supportive services. If you are requesting SHP leasing funds, fill out the appropriate tables that follow. Housing and service space may be in the form of scattered-site leased A. Leased Unit(s) for Housing and/or Services units, or within a structure. The structures to be leased may be structures currently configured for, or structures to be converted to provide, supportive housing andlor supportive services. Under no circumstances may SHP leasing funds be used to lease units or structures owned by the project sponsor, the selectee, or their parent organizations. This includes organizations which are members of a general partnership where the general partnership owns the structure. If you propose to lease units in more than one metropolitan or non-metropolitan area, fiU in the'appropriate number of tables for each area with a different FMR or actual rent. Please reproduce this Chart as needed to accommodate projects using more than one FMR or actual rent. ..-' iF Enter the number ofunit(s) by the bedroom size to be leased and the lower of the actual rent or the FMR as published in the Federal Register on October 1,2003. (FMRs may be found using this web site: . httD:llwww.huduser.orgjdatasetslfmr.html) The space to be leased may be scattered-site (e.g., one-bedroom apartments in five different apartment complexes) or contained within a structure (e.g., a group home with six bedrooms). Multiply the number of units by the FMR or actual rent, whichever is lower, by the length of the grant (# of units x FMR or actual rent x months based on grant term) and enter the result in the total column. Please note that the FMR for a single room occupancy (SRO) unit is equal to 75% (0.75) ofthe O-bedroom FMR. The FMRs for unit sizes larger than 4-bedrooms are calculated by adding 15% to the 4-bedroom FMR for each extra bedroom. For example, the FMR for a 5-bedroom unit is I. I 5 times the 4-bedroom FMR, and the FMR for a 6- bedroom unit is 1.30 times the 4-bedroom FMR. If your project has been approved for uception rents, use those amounts when completing these charts AND submit your current approval letter with this document. ~ Chart A should be filled out only if you wiIllease individual units or structures that are currently configured for housing and/or services and, therefore, an FMR or actual rent can be used. If you have negotiated an actual rent (s) which is lower than the FMR, please use that amount instead of the FMR. The adual rent may not exceed the FMR. Chart A: Name of metropolitan or non-metropolitan FMR area: Address (indicate if scattered site): Size of units No. of FMR or actual rent No. of months Total units l. SRO x 2. 0 bdrm x 3. Ibdrm x 4. 2 bdrm x 5. 3 bdrm x 6. 4 bdrm x 7. 5 bdrm x 8. 6 bdrm x 9. Other x 10. Totals $ I ~ 20 AGENDA ITEM NO. PAGE :2. "" J 4'J _ Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224-0540 /"'" Exhibit 2: Continuum of Care Supportive Housing Programs Leasing Information B. Leased Structure(s) for Housing and/or Services If you will lease a structure or portion of a structure for housing and/or services, fill out Chart B below using a monthly leasing cost that is comparable to and no more than the rents being charged for similar space in the area. This applies to structures already configured for housing and for those that will be converted. If your project bas more tban one structure, reproduce Cbart B and fill it out starting with structure 2. Multiply the monthly leasing costs by the number of months requested for funding and enter the result in the total column. Chart B should be filled out only if you will lease a structure or portion of a structllre for which an FMR is not applicable. Chart B: Structure I /"'" . -. ~ >~ "" - - ~. -,,- . .' Monthly Leasing Cost Number of Months Total $ x $ Address: /"'" 21 AGENDA ITEM NO~ PAGE ;JJ) oF 9, Applicant: County of Riverside Department of Public Social Services Project: Southwest County Transitional Housing Project DUNS #: 15-224.{)540 Exhibit 2: Project Budget (complete all 3 columns) '-'" Enter the amount of SfJP funds requested by line item in the "SHP Request" column. Dedicated HMIS projects may request funding for either one, two, or three years. All other projects must be for a grant term of 3 years only. IUhe grant term is not provided, BUD will consider that the project has a three (3) year grant term. The term you select must be the same for leasing, supportive services, and operations. In the "Applicant Cash" column, enter the amount of other cash that will be contributed to the project. This amount plus the SHP request must equal the "Total Budget" amount for the project, as shown in the last column. If your project contains one structure or no structures, this is the only budget you need to fill out If your project contains multiple Structures, please add up the SHP structure budgets on the next page and enter those totaJs below. HUD will review this chan in relation to the proposed activities and the number of persons to be served to determine whether the project is cost-effective (whif~is a threshold criterion). 8. HMIS $21.680 9. SHP Request (subtotal lines 4 through 8) $1,452,130 10. Administrative Costs (up to 5% ofline 9) $76,606 I I. Total SHP Request (total lines 9 and to) $1,524,736 $5,420 $27,100 · By law, SHP funds can be no more than 50% of the total acquisition, rehabilitation, and new construction budget. .. By law, SHP funds can be no more than 80% of the total supportive services and HMIS budget. ... By law, SHP can pay no more than 75% of the total operating budget. .... Applicants may request up to 5% of each project award for administrative costs, such as accounting for the use of the grant funds, preparing HUDreports, obtaining audits, and other costs associated with administering the grant. State and local government applicants and project sponsors must work together to determine the plan for distributing administrative funds between applicant and project sponsor (if different). Please refer to Section I (C) (3) of the NOFA. Ifselected for funding, all applicants will be required to submit a plan for distributing administrative funds as part of the technical submission. NOTE: The total SHP Request on line)) cannot exceed the dollar amount on the Priority Chart for the project. 22 ....., AGENDA ITEM NO. Of 3'1L PAOE :Jv<% ~ Applicant: County of .Riverside Department. of Public Social Services Project: Southwest County Transitional Housing Project DUNS #:15-224-0540 "...- Exhibit 2: Continuum of Care Supportive Housing Program Additional Key Information HUD needs die following infonnation to respond to public and Congressional inquiries about program benefit. Responses from this section will also be used to measure compliance with the requirement that no less than 10 percent of the funds awarded are for projects predominantly serving individuals experiencing chronic homelessness, where at least 70 percent of the persons served meet HUD's definition of chronic homeJessness. I. Which of the following subpopulations will your project assist? (Check the Predominantly Serve box if your project primarily targets the given subpopulation Le. more than 70 percent of the persons you propose to serve, or . the Serve box if less than 70 percent.) (Identify all that apply) . "...- Predominantly Su bpopulation Serve Serve (70%) Chronically Homeless ./ Severely Mentally III ./ Chronic Substance Abuse ./ Veterans Persons with HIV / AIDS Victims of Domestic Violence Women with Children ./ Youth (Under 18 years of age) !F . 2. If you propose to serve perSons experiencing chronic homelessness in your project, provide the number of chronically homeless persons to be served: 10 3. Will the proposed project be located in a rural area? (A project is considered to be in a rural area when the project will be primarily operated either ()) in an area outside of a Metropolitan Area, or (2) in an area outside of the urbanized areas within a Metropolitan Area.) DYes ~r No 4. )s the sponsor of the project a religious organization, or a religiously affiliated or motivated organization? (Note: This characterization of religious is broader than the standards used for defining a religious organization as "primarily religious" tor purposes of applying HUD's church/state limitations. For example, while the YMCA is often norconsidered "primarily religious" under applicable church/state rules, it would likely be classified as a religiously motivated entity.) DYes II No 5. Will the proposed project be located in, or make use of, surplus military buildings or properties which are located on a military base that is covered by the provisions of the Base Closure Community Redevelopment and Homeless Assistance Acts of 1990, 1994 or 1996? DYes . rta'r ~. No If "yes," please provide the name of the military installation. /"'" 23 ACENOA ITEM NO. 3 q PACE ::2Cf Of 99_ Certification of Consistency with the Consolidated Plan. u.s. Department of Housing and Urban Development "-' I certify that the proposed activities/projects in the application are consistent with the jurisdiction's current, approved Consolidated Plan. (Type or clearly print the following information:) Applicant Name: Project Name: Location of the Project: Name of the Federal Program to which the applicant is applying: Name of Certifying Jurisdiction: Certifying Official of the Jurisdiction Name: Title: Signature: Date: County of Riverside County of Riverside DPSS SW County Transitional Housing City of LaReElsrffore. Specific site unknown at this time. Continuum of Care Homeless Assistance County of Riverside Economic Development Agency Bradley J. Hudson Executive Director, Economic Development Agency ^::..~ ....., ....." Page 1 of 1 24 form HUD-2991 (3/98) 3 i~. AGENDA ITEM NO. PAGE :~D OF /Z Certification Regarding Debarment and Suspension ,......, _ertification A: CertifJation Regarding Debarment. Suspension, and Other Responsibility Matters - Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowl- edge and belief that its principals; a. Are not presently debarred, suspended, proposed for debarrn,ent, declared ineligible, or voluntarily excluded from covered transactions by any Federal debarment or agency; b. Have not within a three-year period preceding this proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtain- ing, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local). with commission of any of the offenses enumerated in paragraph (1 Xb) of this certification; and d. Have not within a three-year period preceding this applicationl proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant ~all attach an explanation to this proposal. ,tructions for Certification (A) 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inability ofa person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanatiori of why it cannot provide the certification set out below. The certifi- cation or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was place when the department or agency deter- mined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause of default. "....-. U.S. Department of Housing and Urban Development 4. The prospective primary participant shall provide immediate writ- ten notice to the department or agency to whom this proposal is submitted if at any time the prospeerive primary participant learns that its certification was erroneous when submitted or has become errone- ous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary cov- ered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rulesiffiplen'ientirig'Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a c~~ of these regulations. 6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclu- sion . Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in ali solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines this eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph (6) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause of default. fBge 1 of 2 form HUD-2992~319B) ''J AOENDA ITEM NO. <.) PAOE jJ Of 25 Certification B: CertifICation Regarding Debarment, Suspension, Ineli- gibility and Voluntary Exclusion - Lower Tier Covered Transactions I. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal depart- ment or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Certification (B) I. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transactioJjwa~ entered iJlto. [fit is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary cov- ered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assis- tance in obtaining a copy of these regulations. 5. Tbe prospective lower tier participant agrees by submitting this proposal tbat, should the proposed covered transaction be entered into ....., it shall not knowingly enter into any lower tier covered transactio~ with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction unless authorized by tbe department or agency witb which this trans~ action originated. . 6. The prospective lower tier participant further agrees by submitting this proposal tbat it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclu- sion - Lower Tier Covered Transaction," without modification, in all lower tier covered. transactions and in aII solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or volu!!1arily excluded from the covered transaction, unless it knows that the &ifification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normany possessed bya prudent person in the ordinary course of business dealings. . 9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a lower covered transaction knowingly enters into a lower tier covered transaction with a person who is ....., suspended, debarred, ineligible, or voluntarily excluded from partici- pation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this trans- action originated may pursue available remedies including suspension and/or debarment. Applicant County of Riverside Department of Public Social Services Project: Department of Public Social Services - SW County Transitional Housing .ciall fLdLL.,-- ~2of2 Date July 20, 2004 Title ......" Jo Weber - Assistant Director 26 ~.orm HUD.2992~3198) AOENDA ITEM NO.. PAOE ;)~ OF 1 Applicant/Recipient Disclosure/Update Report U.S. Department of Housing and Urban Development OMB Approval No. 2510-0011 (exp. 12/3112006) . ~tructions. (See Public Reporting Statement and Privacy Act Statement and detailed instructions on page 2.) IicantJReci ient Information Indicate whether this is an Initial Report X or an Update Report 0 1. ApplicanURecipient Name. Address, and Phone (include area code): 2. Social Security Number or County of Riverside, Department of Public Social Services Employer 10 Number: 4060 County Circle Drive, Riverside; CA 92503 956-00-0930 (951) 358-5636 3. HUD Program Name Department of Public Social Services - Southwest County Transitional Housing Project 4. Amount of HUD Assistance Requested/Received it! 5;1.. 73~. 00 5. State the name and location (street address, City and State) of the project or activity: Site not finalized. Proposed site is located in the City of Lake Elsinore. Part I Threshold Determinations 1. Are you applying for assistance for a specific project or activity? These terms do not include formula grants, such as public housing operating subsidy or CDBG block grants. (For further information see 24 CFR Sec. 4.3). X Yes o No 2. Have you received or do you expect to receive assistance within the jurisdiction of the Department (HUD) . involving the project or activity in this application, in excess of $200,000 during this fiscal year (Oct. 1 - Sep. 30)? For further information, see 24 ClS~~ec. 4:9 X Yes 0 No. ' . If you answered ANo. to either question 1 or 2, Stop! You do not need to complete the remainder of this form. However, you must sign the certification at the end of the report. Part II Other Government Assistance Provided or Requested I Expected Sources and Use of Funds. Such assistance includes, but is not limited to, any grant, loan, subsidy, guarantee, insurance, payment. credit. or tax benefit. DepartmenUSlatellocal Agency Name and Address Type of Assistance Amount Expected Uses of the Funds ReQuested/Provided State of California Ememencv Housina Assistance Capital Development $1,000,000.00 Construction '.,r '.. .. 'to Use AddItional pages if necessary.) . ...rt III Interested Parties. You must disclose: 1. All developers, contractors, or consultants involved in the application for the assistance or in the planning. development, or implementation of the project or activity and 2. any other person who has a financial interest in the project or activity for which the assistance is sought that exceeds $50.000 or 10 percent of the assistance (whichever is lower). Alphabetical list of an persons with a reportable financial interest in the r 'ect or activi For individuals,ive the last name first (Note: Use Additional pages-if necessary.) Certification Wamlng: If you knowingly make a false statement on this form, you may be subject to civil or criminal penalties under Section 1001 of Title 18 of the United States Code. In addition, any person who knowingly and materially violates any required disclosures of information, including intentional non- disclosure. is subject to civil money penalty not to exceed $10,000 for each violation. I certify that this information is true and complete. Signature: Date: (mmlddtyyyy) x d7/c;ff-utf /'""" 27 AGENDA ITEM NO. ~L PA6~ I 13, D(#";99 . 1. Your Continuum of Care's accomplishments. Describe specific accomplishments over the past 12 months. Specific accomplishments over the past 12 months include: · coordinating a county-wide system of referrals and service collaborations for people living on the street by designating the Department of Mental Health's service offices, which are located throughout the County, as entry points into each local region's CoC system and where street outreach workers complete a full intake! assessment for clients, prioritize their needs, and help them navigate the region's CoC system by assisting them with on-site services and referrals and transportation (when needed) to off-site services and housing; · providing 88 new beds of transitional housing for families and 50 more new beds for individuals; · providing 8,000 very low, low, and moderate income households with homeless prevention rental assistance · developing 42 new units of permanent supportive housing for persons with mental heaUh care needs; · developing and implementing a discharge planning policy for persons leaving publicly funded institutions or systems of care in order to prevent the discharge of persons from immediately resulting in homelessness; · planning and preparing a county-wide 10- Year Strategic Plan to End Chronic Homelessness; · completed a comprehensive homeless survey that was administered to more than 1,100 households; _ · completed an inventory of residential and non-residential programs and services for homeless persons in order to help identify gaps in services by continuum of care component and service sub-populations; · developing a 'one-stop' access center with wide wide-range of social services under one roof in Region D. 2. Your community's planning process for developing a Continuum of Care strategy. a. Identify the lead entity for the CoC planning process. The Housing and Homeless Coalition for Riverside County (Coalition) serves as the lead entity for the Continuum of Care planning process for Riverside County. The Coalition has 136 active public and private agency participants (listed in 2d below) that are committed to a Continuum of Care planning process. The County of Riverside/Department of Public Social Services (DPSS) is the Coalition's lead agency that provides staff support to the Coalition on an on-going basis. Staff coordinates all of the planning activities of the Coalition, schedules Coalition and Committee meetings, ensures that meeting minutes are taken, prepares reports for the Coalition and committees, and prepares reports to the Riverside County Board of Supervisors. The Coalition has been the lead entity for the Continuum of Care planning process throughout the County of Riverside since 1995. As such, it has organized representatives of public and private agencies into local groups for the primary purpose of implementing a Continuum of Care planning process. Over the years, the Coalition has established two regional working groups divided into sub-areas that coordinate the planning process within each region and report about the planning process (issues, activities, services, goals/objectives, recommendations, etc.) to the Coalition. The Westem County Regional Group consists of representatives of agencies within Sub-Region A (Riverside Metro) and Sub-Region B (1-15 Corridor). The Eastem County Regional Group consists of representatives of agencies in Sub-Region C (Inland Valleys), Sub-Region D (Coachella Valley), and Sub~Region E (Blythe Metro). g-~ As noted above. DPSS is the Coalition's lead agency that provides staff support to the Coalition on an on-going basis. Staff'CQOrdinates all of the planning activities, meetings, and reports for the. Coalition, its committees, and the Riverside County Board of Supervisors. DPSS serves as staff to the Board of Supervisors who gives final approval to each annual continuum of care application as noted more fully in section b below. DPSS is the agency that is most familiar with the County's continuum of care system. Staff administers the " Supportive Housing Program (SHP) and Shelter Plus Care (S+C) funds currently used to provide services and housing within the County's continuum of care system. Staff also provides technical assistance and oversight in the implementation of homeless programs and with grant compliance. In addition, each year, staff conducts a formal monitoring of SHP funded programs. This process includes a review of client files, beneficiary documentation, financial systems, rent calculations, and habitability standards. A report is prepared based upon the findings of each monitoring visit. 1 '-" '-" .....; AGENDA ITEM N~ 3 if PAGE 37 OF rt. "- ",.- ",.- r-. b. Describe your community's CoC planning process, demonstrating that one well-coordinated process is in place with no overlapping or duplicative efforts. As the community's CoC planning process has grown so has the Coalition, which has resulted in one well- coordinated CoC planning process with no overlapping or duplicative efforts. It is also worth noting that the Coalition's membership has increased and diversified over the years because community agencies and individuals know that to be part of the efforts to end homelessness in the County of Riverside is to be an active member of the Coalition. In other words, the Coalition is known ~y State, County, City, local businesses, community agencies including the Faith-community, and community residents as the lead entity and primary coordinating body concerning homelessness in the County of Riverside. Thus, when agencies or individuals want to address an issue or need conceming homelessness they do so through the Coalition. The Coalition is an outstanding example of a community-based approach that actively plans, develops, and implements a community-wide strategy designed to address the service and housing needs of the county's homeless population. Virtually every aspect of homeless service delivery (including homeless prevention) within.the County of Riverside is coordinated through the planning activities of the Coalition. The Coalition's planning procedure is organized and coordinated to ensure that an annual planning process is develop~d, implemented, monitored, completed, and evaluated. Such activities include or will include: 1. ensuring that there is a wide-range of public and private agency representatives including homeless and formerly homeless persons actively involved in the Coalition's plenary and committee meetings 2. implementing and evaluating a strategy to end homelessness (specifically targeting chronic homelessness) implementing and evaluating a discharge planning policy for persons leaving publicly funded institutions or systems of care in order to prevent the discharge of persons from immediately resulting in homelessness 3. identifying gaps in the county's continuum of care system and develop and prioritize services to fill gaps; 4. implementing a plan to ensure that all homeless persons be individually assisted to identify, apply for, and obtain benefits under mainstream health and social services programs 5. conducting a point-in-time count of sheltered and unsheltered homeless persons every three-years 6. conducting a survey among sheltered and unsheltered homeless persons that includes questions about employment, housing needs, health care; mental health care, substance abuse, etc. every three-years 7. implementing a homeless management information system 8. identifying current barriers and issues surrounding housing afford ability and recommend solutions to current barriers limiting the production of affordable housing including supportive housing The Coalition's plenary body meets twice a year to monitor and evaluate progress towards the activities noted above. In order to ensure progress and success, the Coalition has developed a number of "working" committees that meet between general committee meetings. These committees include: Steering Committee. Housina and Homeless Coalition for Riverside County - which is made up of representativ~~.Jrom each region as well as each entitlement community,. provides direction and oversight for the coalition general membership, regional groups and committees, develops annual goals and work plans and makes recommendatio"ns to the Board of ~upervisors on county wide homeless policies Clndiss~e.s; . ... . .... .. ... Census/Demoaraphics Committee - which gathers data and provides . analysis of community-based .research projects including homeless counts and homeless surveys and ensures the implementation . of a homeless management information system in order to help the Coalition fully understand the complexities and issues that surround homelessness; Housing Committee - which develops and recommends strategies to remove barriers and increase the number of I emergency shelters, transitional housing programs, and the production of affordable housing for very low, low, and moderate income households including supportive housing for homeless persons with disabilities; Discharge Policy Committee - which develops and implements an approved countywide homeless prevention policy for persons leaving publicly funded institutions or systems of care who have no subsequent housing identified. Reaional Workina Groups - which meet quarterly to coordinate regional continuum of care networks, implement coalition projects and activities and provide a forum for addressing regional specific issues. 2 AGENDA ITEM NO. PAGE 35 34 Of 99 __ The CoC planing process is also well-coordinated because County of Riverside Department of Public Social Service's (DPSS) staff serve as the primary link between the private sector (the Coalition) and the public sector which includes incorporated cities within the county and ultimately includes the County Board of Supervisors. As noted in Section a above, DPSS staff prepare reports to the County Board of Supervisors that are often based upon findings and recommendations of the Coalition. This is important because often recommendations of the Coalition need staff and County Board of Supervisors approval. DPSS staff is able to demonstrate community support for recommendations by noting the support of the Coalition. Such support is necessary as staff moves the Coalition's recommendations for County Board of Supervisors' approval. The Board of Supervisors acts as the Commission and exercises the rights, powers, duties, and responsibilities of the redevelopment agency and housing authority for the County of Riverside. As such the Board of Supervisors oversees all of the county's projects/programs including its CoC system for homeless persons and gives final approval to each annual continuum of care application. ......., c. List the dates and main topics of your CoC planning meetings held since June 2003, which should demonstrate that these meetings (both plenary and committee) are: (1) regularty scheduled; (2) held year round; and (3) not solely focused on developing an application in response to the NOFA. . The dates and main topics of the Coalition's CoC planning meetings listed below demonstrate that the meetings are not solely focused on developing an application in response to the NOFA. The Coalition and its various sub-groups and committees meet continuousl throu hout the ear to discuss and resolve several homeless issues. Housin and Homeless Coalition for Riverside Coun Date Main To ics Outcomes 12/15103 · Review and · Participants reviewed and approved new Ccalition Rules and By-Laws outlining the goals and operating Approval of new structure of the Countywide Coalition. Highlights include: finalizing the name of the body as the "Housing Coalition RuJes and Homeless Coalition for Riverside County'; expanding steering committee to include seats for all and By-Laws entitlement cities; clearly defining the role of the regional working groups as the central vehicle for coordinating localized continuum of care structures and implementing coalition project/activities; establishing a master calendar with a standard meeting schedule including bi-annual Countywide Coalition Plenary meetings and quarterly regional meetings; · 2004 Homeless · DPSS is contracting withe Institute for Urban Research and Development to conduct a census project in Census Project 2004 involving a comprehensive survey of homeless individuals, Regional and local jurisdiction representatives have expressed a strong {fesire to have input into the new census process; · Regional · Emphasis for this year will be placed on strengthening the regional working groups within the Coalition, Continuum of developing regional continuum of care structures and focusing on regional issues and priorities. Each Care Structures region will select its own leadership and will establish regional priorities to focus on during the year; · New Projects · New projects underdevelopment throughout the County include: 150 bed shelter in Riverside that will Underdevelop- indude a safe haven and a one stop access center; a new access center being developed in Palm ment Springs; a new transitional housing project in North Palm Springs; a new housing project in Indio with a mixed population of mentally ill, elderly and physically disabled; a new training program for law enforcement dealing whlomeless persons in InolO; Martha's Village has taken over operation of Nightengale Manor; · Other issues and · Concerns that there should be more emphasis on the general homeless population including families JoNs raised with children; concerns about the lack of landlords and property owners oot willing to accept Housing Choice Vouchers. Steerin and Homeless Coalition for Riverside Coun Date z:OUfeornes 8/27/03 . Housing Committee members met with Ass\. Director of DPSS to discuss need 10 develop countywide affordable housing strategy in coordination with local governments; · Discharge Policy Committee is developing a brochure on homeless services to provide to county institutions Oails, hospitals, foster care) to assislwith discharge planning; · Regional Updates . Region A: City of Riverside has hired a new Homeless Coordinator; " · Region B: County Supervisor Buster is working with Lake Elsinore Task Force on the development of a homeless shelter for the region; · Region C: A Homeless Task Force is being established in the San Jacinto Valley 10 help address regional issues; · Region 0: Martha's Village & Kitchen has agreed to take over management of Nightengale Manor emergency shelter; Martha's Village in association with Father Joe's Village is planning to build a 250 bed facility in north Palm Springs that will include emergency shelter and transitional housing; 96 units of new low income housin is bein ro sed in the Palm S rin s area. ~ ......., 3 ACENDA ITEM NO.~ PACE .?~ ~ r--- . Super NOF A Update . Census Update . Coalition Rules and B -Laws 10122103 . Coalition Rules and By-laws . Coalition meetings · Regional Working Groups . Review of 2003104 Goals 11/18/03 . Regional Updates ----- · Coalition Rules and By-Laws . Cold Weather Shelters 1/28104 . Regional Updates · ~qalition Rules ""ana By-Laws · DPSS Homeless Programs Unit ----- . 2003 Super NOFA Update . T en.Y ear Strategy to End Homelessness . County Homeless Survey Assessment . DPSS staff submitted the 2003 SHP Continuum of Care application in the amount of $6,029,578. Steering Committee to review the goals included in the application at the next meeting and assign them to committees. . Census Committee Chair announced that the results of the 2003 census were due to be released next month. A follow-up census is being planned for early 2004. . A sub-<:ommittee was established to draft formal rules and bylaws for the Coalition. This will include formall incor ratin entitlement cities into the structure. . Draft Rules & By-Laws for the Coalition were reviewed with recommendations for changes. · II was agreed that there should be less meetings built into the Coalition structure and that meetings should be more focused on outcomes and results. At least one of the two Countywide meetings will be . in a conference format and funding resources outside of County facilitated grants should be brought in to empower service providers with information and access to more funding options. · It was agreed that the regional working groups should focus on the development of local continuum of care structures . Steering Committee members reviewed Coalition Goals for the year and identified plans to monitor r ress throu hout the ear . Region A: City of Riverside is working with regional group to develop a one-stop homeless access center in the region; · Region B: Efforts continue toward the development of a regional, shelter; · Region C: Working group has named a Chairperson and is setting regional priorities and examining the regional continuum of care; · Region D: Working Group has named a Chairperson and is setting regional priorities. Martha's Village is now operating Nightengale Manor emergency shelter; Episcopal Community Services is working to establish a regional access center with case management services attached to the Well in the Desert daily feeding program; progress is being made on the development of a 250 bed facility in North Palm Springs with 70 emergency beds and 180 transitional housing beds; Palm Springs Task Force is developing a formal response mechanism to help address homeless issues in the community. · Region E: Funding secured to build new emergency shelter with 24 beds; New domestic violence shelter also under development; · The Committee approved the revised draft Rules & By-Laws. By-laws include a Master Calendar establishing a meeting schedule for all Coalition bodies to help facilitate a more productive working . process. Rules & By-Laws will be presented to the membership at the bi-annual Coalition meeting in December. · Two agencies have been selected to operate Winter Shelters this year, Path of Life in Riverside and Coachella Valley Rescue Mission in Indio. A case management component is required of the providers b DPSS this ear. · Region A: Next meeting will be held on Feb. 5th · Region B: Working group has named a Chairperson and is setting regional priorities and examining the regional continuum of care structure; · Region C: A public forum on homelessness was held in Hemet in December; HemeV San Jacinto Homeless Task Force has been established to address regional concems; · Region D: Desert AIDS Project is moving forward with plans for a $3 million multi-family housing project with 85 units; · Coalition Rules & By-laws were adopted by the membership at the December bi-annual meeting. Offici!ll name of the Coalition is now The Housing and Homeless Coalition for Riverside County. Emphasis placed on implementing wen thought out regional responses to continuing homeless issues. letter will be sent from the Coalition Chair inviting entitlement cities to place a representati~eM the Steering Committee; · DPSS Homeless Programs Unit is now part of the Self-Sufficiency Division of DPSS to help facilitate greater integration and coordination with mainstream benefits programs and resources; Institute for Urban Research & Development has agreed to provide technical assistance to staff and help increase its capacity and ability to respond to homeless issues; · County was awarded over $6 million dollars in SHP Continuum of Care funding in this year's Super NOFA process; · Efforts are underway to implement Countywide ten year strategy to end hornelessness; Coalition members will playa signifICant role in implementing this strategy with emphasis placed on the regional level; · Institute for Urban Research and Development has been hired to conduct a comprehensive survey of homeless individuals throughout the county beginning in March. Survey will be administered to a representative sample of the County's homeless population. Service providers will playa critical role in this ro'ect. Surve roll-out meetin s will be held in Februa at each end of the Coun ; 4 AGENDAI1EMNO~ PAGE 3 f) _oF...!1:L.. . Bi-Annual · Committee members agreed to conduct the countywide Coalition plenary sessions in an educational Countywide conference format. Future topics will inClude h~using development, fund development, building Meetings public/private partnerships, addressing NIMBY issues, best practices, etc. along with Coalition updates and reports; . Continuum · Steering Committee members wi" visit continuum project sites to get a better understanding of the Project Site Visits service activities going on in the County and help identify provider needs and gaps in services. In 2004 the focus will be on visiting each of the SHP funded projects in the County; . Super NOFA · A sub-committee was established to develop a project evaluation process for the 2004 Super NOFA Evaluation competition. Process 4/28/04 . Bi-Annual · Spring session of the Bi-Annual Countywide Coalition Meeting scheduled for May was postponed to the Countywide fall in order to provide more time for organizing a productive educational conference format for Coalition Meeting members; . Continuum · Individual Steering Committee members have scheduled site visits to each of the SHP funded projects Project Site Visits in the County continuum of care. This process will help with the review of renewal funding applications through the Super NOFA process; . 2004 Super · A tentative timeline has been established for soliciting, receiving and evaluating new and renewal NOFA Continuum project applications for the 2004 Continuum of Care process. Separate workshops will be held for new of Care and renewal applicants to help prepare for the application process; Application · Sleering Committee formally endorsed DPSS as the lead agency to apply on behalf of the Coalition for the 2004 Continuum of Care application; · Steering Committee established the following project priorities for the 2004 competition: #1 Permanent Supportive Housing, #2 Transitional Housing, #3 Supportive Svces Only; . Homeless · Over 1,100 surveys have been completed throughout the County. Final report on the Survey will be Assessment presented to Coalition membership at bi-annua/ meeting in September. Survey Update 5/17/04 . Continuum · Individual Steering Committee members have visited SHP project sites, This process will assist with the Project Site Visits review of renewal project applications; . 2004 Super · Two workshops will be held for potential new project applicants -1 in E. County and 1 in W. County. NOFA Continuum Strong emphasis will be placed on seeking permanent housing projects. 1 Workshop for renewal of Care applicants will be held in a technical assistance format; Application · An application review and project ranking panel will be made up of Steering Committee members with process no conflict of interest with any new and renewal applicants. Review panel will meet on June 161"; · Review panel participants will be provided with copies of new project applications and the applicants will be provided an opportunity to address the review panel. Renewal applications will be rated on a passJfail basis based on performance measurements and will be ranked based on established project and population priorities. . Homeless Survey · The surveys conducted (or the countywide Homeless Assessment Survey project have been collected . Countywide and the data is presently being input and analyzed; Homeless Census · An RFP has been issued to select a provider to conduct a countywide homeless count in the last week of January, 2005; . Continuum · A provider has been selected to operate the 25-bed Safe Haven project awarded to the County in the Updates 2003 Continuum of Care applicalion; ~'... · A provider has been selected to finalize the development of the County HMIS with funding awarded in .:b:..:.-~ the 2003 Continuum of Care application; . Bi,Annual · Planning is underway for the bi-annual Coalition Meeting in the fall. The conference format' will include CqU'llY.Widll" , . ,," plenary addresses from a representative of the Jnteragency Council on HomeIessness and IURD Meeting (survey), recognition of sucCessful projects and programs and breakout workshops on topics related to publidprivate partnerships for housing deve!opment, faith-based organizational development, anti- NIMBY strategies. Regional Workinll Groups, Housin ~ and Homeless Coalition for Riverside County . Date Main Topics Outcomes Region E . Blythe Emergency . $4Ok received from City of Blythe to complete the new emergency shelter project (along w/state EHAP 9/24/03 Shelter funds). Shelter will have 24 beds, 20 for single men and 4 for single women. Families will be housed at existing Richard Allen Community Center. City owns lot next to new shelter site and is open to additional housing project ideas; . New Domestic . Daughters of Zion have purchased a downtown property and plans to establish and emergency shelter Violence Shelter for women and children fleeing domestic violence situations. . 2003 Homeless . City officials felt the 2003 census results had a serious undercount. The city was not engaged in the Census process and hopes the next census project will include more involvement from local authorities; . 2004 Census . Census Committee Chair discussed plans for a follow-up homeless census proiect that will include more '" "-' "-' 5 AGENDA ITEM NO~ PAGE 38 Of ~ /""" ~. ~ participation from local jurisdictions and service providers. Plans are underway to conduct both a comprehensive survey and a new head count. Region . 2003 Census . Copies of the final results of the 2003 Homeless Census were distributed; A&B . 2004 Homeless . Census Committee Chair discussed plans for a follow-up census project that will include more 9/29/03 Census participation from local jurisdictions and service providers. Plans are underway to conduct both a comprehensive survey and a new head count. . Local Emergency . lOcal Emergency Shelter Strategy (lESS Plan) prepared by the EFSP local Board for the County was Shelter Strategy reviewed by the participants. Region A & B leaders will seek to provide formal input into the plan next year; . Regional . Coalition Steering Committee has established that the focus for the year will be on developing Continuum of continuum of care structures at the regional level. Participants reviewed the basic components of the Care HUD Continuum of Care structure and agreed to develop sulxommittees to outline the Cofc structure in each region; . New Housing . Two new housing projects are coming on line this fall at March Air Force Base. Lutheran Social Services Projects will open a 22 unit transitional housing facility for families and U.S. Vets will open a 110 unit project that will include drug and alcohol rehab (emergency beds), transitional housing and SRO permanent supportive housing; . HMIS . City of Moreno Valley will be a test city for the national HMIS project. Test sites are expected to be up and running by January 2004. County is working to reconcile HMIS system to meet HUO requirements; . New Lake . Two property owners from Lake Elsinore with 110 acres discussoo options for developing a homeless Elsinore Project project on their site. County officials will meet with them to discuss various options and opportunities; . Facilities for . Discussion held on .the lack of housing facilities to support needs of physically disabled persons. Physically Community Access Center offered to provide trainingltechnical assistance to any service provider in the Disabled Persons reqion who needs assistance with a disabled client. Region D . 2003 CofC . Participants received a copy of the project priority list from the 2003 Continuum of Care application; 10/27103 Application . EHAP Capital . Capital development funding available for emergency shelter and transitional housing projects through Development state Emergency Housing and Assistance Program (EHAP). Participants identified several potential NOFA projects in the region that might be eligible for this funding; . 2003 Census . Copies of the final results of the ~003 Homeless Census were distributed; . 2004 Homeless . Census Committee members discussed plans for a follow-up census project that will include more Census participation from local jurisdictions and service providers. Plans are underway to conduct both a comprehensive survey and a new head count; . Region 0 . Coalition Steering Committee has established that the focus for the year will be on developing Coalition continuum of care structures at the regional level. Participants selected a Regional Chairperson and Structure began discussion on developing a regional Sontinuum of Care structure as outlined by the Coalition Steering Committee; . Regional · Participants identified four major areas of concern for the region: 1. a great lack of available emergency Concerns beds in the region; 2. a need for coordination and cooperation on assessment and case management between existing service providers, faith-based institutions and local jurisdictions (including law enforcement); 3. a great need for transitional housing for families and individuals; 4. a strategy to address the needs of the chronically homeless; . All participants were asked to come to the next meeting with ideas. for action steps to address these ., issues. . Region C . ~ Cofc . Participants received a copy of the project priority list from the 2003 Continuum of Care application; 10128103 . Application . EHAP Capital . Capital development funding available for emergency shelter and trans~i~housingprojects through Development state Emergency Housing and Assistance Program (EHAP). Participants identified several potential NOFA projects in the region that might be eligible for this funding; . 2003 Census . Copies of the final results of the 2003 Homeless Census were distributed; . 2004 Homeless . Census Committee members discussed plans for a follow-up census project that will include more Census participation from local jurisdictions and service providers. ptans are underway to conduct both a . Region C comprehensive survey and a new head count; . Coalition . Coalition Steering Committee has established that the focus for the year will be on developing Structure continuum of care structures at the regional level. Participants selected a Regional Chairperson and began discussion on developing a regional Continuum of Care structure as outlined by the Coalition . . Regional Steering Committee; Concems · Participants identified the lack of emergency shelter beds and the lack of affordable housing for the general population were two of the major concems in the region; · All participants were asked to come to next meeting with thoughts on priority concerns for the region and action steps to address issues. Process to be coordinated with new Hemet Homeless Task Force. 6 AGENDA ITEM NO. PAGE ,19 34 of: 9CZ_ Region D 1/12104 Region C 1/15/04 · DPSS Homeless Programs Unit . Ten-Year Strategy to End Homelessness · County Homeless Survey Assessment . HMIS . DPSS Homeless Programs Unit . Ten-Year Strategy to End Homelessness . County Homeless Survey Assessment · Regional Housing Issues Region B . EFSP Awards 1127/04 . Region B Coalition Structure . CoUnty Homeless Survey Assessment . lake Elsinore . Regional Priorities Region A · J'}\tw Projects 215104 .,:;.:.;a ., County Homeless. Survey Assessment . City of Riverside Homeless Task Force . Funding Resources Region D . County Homeless 3/15/04 Survey . Regional Continuum of · DPSS Homeless Programs Unit is now part of the Self-Sufficiency Division of DPSS to help facilitate greater integration and coordination with mainstream benefits programs and resources; Institute for Urban Research and Development has agreed to provide technical assistance to staff and help increase its capacity and ability to respond to homeless issues; · Efforts are underway to implement Countywide ten year strategy to end homelessness; Coalition members will playa signiflCarlt role in implementing this strategy with emphasis placed on the regional level; · Institute for Urban l3esearch and Development has been hired to conduct a comprehensive survey of homeless individuals.throughout the county beginning in March. Survey will be administered to a representative sample of the County's homeless population. Service providers will playa critical role in this project. Survey roll-out meetings will be held in February at each end of the County; · DPSS is evaluating options for the County HMIS which includes adapting the I-XST system to HUD requirements or purchasing a new client tracking system. RoIl-out of the system is anticipated for this summer; · DPSS Homeless Programs Unit is now part of the Self-Sufficiency Division of DPSS 10 help facilitate greater integration and coordination with mainstream benefits programs and resources; DPSS intends to focus more on enabling local communities and regional bodies to address local concerns andserve as a resource and support vehicle rather than direct participation and response; · Efforts are underway to implement Countywide ten year strategy to end homelessness; Coalition members will playa significant role in implementing this slrategywith emphasis placed on the regional level; · Institute for Urban Research and Development has been hired to conduct a comprehensive survey of homeless individuals throughout the county beginning in March. Survey will be administered to a representative sample of the County's homeless population. Service providers will playa critical role in this project. Survey roll-out meetings will be held in February at each end of the County; . · Board of Supervisors has raised concerns about seniors/disabled persons being evicted from units so landlords can raise rents; lack of affordable housing continues to be a major concern in region; homeless service providers need to focus programs on moving people to self-sufficiency; local housing providers need to be educated in order to create more housing placement opportunities for homeless familieslindividuals; Partici ants eed to devel an education and ad strat for the ion. · A list of Emergency Food & Shelter Program Round 22 local award recipients was distributed and reviewed by the participants; · Coalition Stt'lering Committee has established thai the focus for the year will be on developing continuum of care structures althe regional level. Participants selected a Regional Chairperson and began discussion on developing a regional Continuum of Care structure as outlined by the Coalition Steering Committee; . Institute for Urban Research and Development has been hired to conduct a comprehensive survey of homeless individuals throughout the county beginning in March. Survey will be administered 10 a representative sample of the County's homeless population. Service providers will playa critical role in this project. Survey roll-out meetings will be held in February at each end of the County; · City of lake Elsinore has a new committee exploring options for creating a regional shelter; . The participants agreed to come to the next meeting with ideas for regional concerns and priorities. It was su ested that the focus should be on affordable housin . · Department of Mental Health opened a new SRO facility with 44 units; Operation Safehouse is developing a new 20 bed shelter for youth in Thousand Palms; a new community action group has been forriled in MorenoVaDey. ..!!1stitule for Urban Research and Development has been hired to conduct a comprehensive survey of homeless individuals throughout the county beginning in March. Survey will be administer~ to a representative sample of the County's hOt'Tlf'less population. Service providers will playa critical role in this project. Survey roll-out meetings will be held in February at each end of the County; · City of Riverside has new Homeless Coordinator; Coordinator presented highlights of the City's Homeless Action Plan which includes the development of a 150 bed emergency shelter and homeless service center; The task force has a Feeding Sub-Committee to coordinate mass feeding activities and a Brochure Sub-Commillee that is developing a palm card with resource information. · Participants discussed upcoming funding opportunities for capital development and supportive services for homeless programs including EHAP Capital development, local CDBG funding and the HUD Super NOFA. · A comprehensive survey interview of homeless individuals countywide is underway. Region 0 members have played an active role in the developmentlimplementation of survey project; · Discussion was held on the components of a continuum of care structure. Regional parlidpants agreed to in the ocess of ideoti in existin service com nents in the re ion and will work with the ....." ....." "'-'" 7 AOENDA ITEM NO.~ PAOE L( () Of 97 Ol -4 ~ ~ ~ Care Structure survey results to identify the gaps in services and a strategy to address identified needs; . HMIS update . A timetable lor implementation of the new web-based County HMIS was presented: vendor selected in mid-April; sponsor training beginning in May; system roll-<lut in June; system funy functional by October. HMIS access will be granted on an individual basis to HUD funded sponsor agencies, other service providers, local jurisdictions, other govemment agencies; . Cold Weather/Hot . Concems were raised about the lack of extreme weather shelter options. Hot weather season in the Weather Shelter desert is as dangerous (if not more) than cold weather season. A working group was established to develoo a lono-term strateov to address this issue. Housing Committee, Housing and Homeless Coalition 8/7/03 . Affordable . Committee members focused on goal of identifying sites, identify funding and facilitating coordination Housing and cooperation among public and private entities to increase the stock of affordable housing in the Development County. A meeting will be scheduled between committee leaders and the Assistant Director of DPSS to discuss strategies for promoting a coordinated countywide affordable housing strategy; . Comm. Goals and . Committee discussed its role serving as a facilitator versus advocating for specific projects; Direction . Ten Year Strategy . Committee members received information on the County's plans to implement a ten-year strategy. The to End Committee discussed their role in helping to develop an end point for the homeless cycle; Homelessness 11/6/03 . Direction from Brd . Members of Board of Supervisors requested that committee work with each supervisorial district to of Supervisors identify situations where the committee's expertise can help with solutions; . Affordable . It is estimated that 6 million housing units will be needed to meet housing demand in the County over Housing Goals the next decade; c . Committee will Collect information from housing elements of county and local jurisdictions to identify areas where the committee might approach local jurisdictions on cooperative efforts; . Committee members will contact the Housing Authority and Coachella Valley Association of Govemments for participation in the committee's efforts; . Next Action Steps . The committee identified next action steps: 1. work w/Coalition members to identify specific areas of need; 2. open dialogue wllocal jurisdictions and present specific solutions for areas of need; 3. work wllocal jurisdictions & develooers to imolement oractical solutions 3/4104 . Presentation from . Supervisor's representative discussed several district projects including: partnership with Economic Supervisor Development Agency (EDA) to build 80 new single family homes on vacant land; Community Impact T avaglione's Team, a partnership between EDA, DPSS, County Code Enforcement and local non-profits to improve offICe low-income housing in the district; . Information . Committee members were given an information binder listing inventory of homeless services, number of Binder beds available, estimated service gaps and information on section 8 participation; "r oolkit to End Homelessness" from National Alliance to Er.:i Homelessness; . Citing Emergency . Path of Life presented the oommittee with its struggle to cite an emergency she/ter in the Riverside area She/ter in with state funding they have been awarded. Committee members agreed to assist Path of Life with Riverside identifying a solution. . Pilot Housing . The Committee established. a sulxommittee to develop plans for a pilot affordable housing project. Project This will include looking at a new permanent supportive housing project to help fill gaps in the County's continuum of care. 4/1104 . Pilot Housing . The pilot housing project sub-committee outlined recommendations for presenting a project idea to the ~~ Board of Supervisors: the project goal is to build 20 affordable units in each supervisorial district; each supervisor will determine whether the units will be rental or home ownership; each su~rvisor will -. determine the priority popUlation within their constituency; identified targets indude independent seniors, seniors raising grandchildren under 12, single mothers with children under 12, maxim\Jm rental amounts will be $600; . Creating a Non- . Funding sources for housing development were discussed including RSBHFA, National Cooperative profit Housing Bank, Episcopal Housing Alliance and Neighborhood Works in San Bernardino. Committee members Corporation agreed to initiate discussions with various funding sources and report back at the next meeting; . Committee members agreed to explore options for creating a new non-profit housing corporation to help exoand affordable housino deve/oDment in \he Countv. . . Discharge Planning Committee, Housing and Homeless Coalition 10/14/03 . Development of . Committee reviewed development of brochure to provide to county institutions with information on Discharge housing options, induding sober living homes, and homeless service providers organized by city and Brochure listino elioibilitv criteria. . 216/04 . Committee Focus . Committee identified a need to focus attention on creating housing options for people being discharged from county institutions; . Priority . Committee identified the following priority populations: 1. Parolees, 2. Mentally III, 3. Emancipated populations Youth. Parolees were identified as most underserved Deoulation in Countv. 8 AGENDA ITEM NO. PAGE if I 3Y OPcrt - 6/8/04 . Countywide · Committee members passed a resolution to present to Board of Supervisors establishing a zero Discharge Policy tolerance policy for discharging people from publicly funded institutions into homelessness; . Regional · Committee members adopted a plan to establish a 'discharge house' in each region providing Discharge transitional housing to people leaving publicly funded institutions. Housing Census and Demooraphic Committee, HousinG and Homeless Coalition 8127103 . Report on 2003 · Results of 2003 Homeless Census will be released next month. DPSS and Coalition Steering Homeless Census Committee would like the Census Committee to begin planning for a follow-up census project to be conducted in 2004. 'The next census project must include greater participation from local jurisdictions and service providers; . Report on Super · DPSS staff submitted the 2003 SHP Continuum of Care application in the amount of $6.029.578. This NOF A Application committee is responsible for developing general population, sub-population, and service inventory numbers for the application each year; . Ten-Year · County is implementing the ten-year strategy to end homelessness. This committee will be responsible Strategy to End for facilitating the development of several components necessary for the strategy including: Homelessness comprehensive homeless count & survey; comprehensive service provider inventory; needs and service gaps analysis; identifying strategies to address identified needs. Committee members agreedJo organize this effort through the regional organizing structure of the Coalition; . Update on HMIS · The 2003 Cote application included a proposal for funding to facilitate the expansion and final development of the County's HMIS. This committee will monitor the implementation of this project if funded. . 9/24/03 . Report on 2003 · Committee members reviewed final report from the 2003 Census. Committee members identified the Homeless Census need for more outreach and participation from local jurisdictions and service providers in future efforts; . Ten-Year · Committee members reviewed components of ten-year strategy development and implementation Strategy to End process and identified tasks for Census committee including data collection, service inventory, gaps Homelessness analysis, and service needs strategy; . 2004 Homeless · Committee members reviewed options for conducting a Census project in 2004 including: a Census comprehensive survey of homeless individuals, a new head count, or a service-based only count. Members identified and reviewed tasks and timelines for conducting a Census project and discussed the need for more participation at the local and ;egionallevels. Committee members will review the planning process at upcoming regional meetings. Region E participated in this discussion by teleconference. 12/17103 . 2004 Census · Committee members reviewed options for conducting a census project in 2004. It was agreed that a Project comprehensive population survey would beconducted in the winter/spring of 2004 and then a comprehensive count would be conducted in the winter of 2005; · Action steps were identified for the Survey project to include development of survey instrument. establishing regional targets including geographic and sub-population goals; · Timeline was developed for the 2004 Survey project to include meetings with IocaJ jurisdiction officials and service provider to review and receive input on the project, training sessions for service providers and volunteers to administer the survey, and plans to begin the survey process in time to capture data from Winter Shelter oarticipants; 1/13104 . 2004 Census · DPSS contracting wnnstitute for Urban Research & Development to conduct survey project; Project · Committee members reviewed and made revisions to the draft SUlVey instrument; ~'Y: · Roll-oot meetings for the survey project involving local jurisdiction officials and service providers have been scheduled for February 10"', one in the desert and one in Riverside; .- · Survey training sessions for service providers and volunteers have been scheduled for February19th and 26"'; · Implementation of the Survey project will be;};n at the Winter Shelter in Riverside during the last week of HMIS Update February; . · DPSS is evaluating options for the County HMIS which includes adapting the I-XST system to HUD requirements or purchasing a new client tracking system. RoIl-oot of the system is anticipated for this summer; 5/11/04 . 2004 Census · Committee members reviewed status report on the survey project. 36 public and private agencies Project participated in the collection of survey interviews. Over 1,100 surveys were collected countywide; · Data from the survey will be utilized in the 2004 Continuum of Care application to help identify sub- population information including chronically homeless individuals; · Final results of the survey project are anticipated to be available in the fall; . HMIS Update · Service Point has been selected as the Vendor for the HMIS system. Roll-out of the system is expected to begin in June and the system is expected to be fully functional by October. Participant training should beoin next month. . ....." ......, ......, 9 AOENOA ITEM NO. 3l.f' PAGE Lj:l-- OF CJr_ ~ D. Exhibit 1: Contmuum 0 are anning rocess rgamza Ions Specific Names of CoC Geographic Subpopulations level of Participatiofl Organizations/Persons Area Represented, if any* (activity & frequency) Represented. .. (G,SM~ SA, HIVI in Planning Pro~sS AIDS, VETS, DV, Y) .. .... State agencies: - Paul Crescena, California Hiqhway Patrol ReQion 0 General Attends ReQion 0 meetinlls Mike Ramirez, Califomia Institute for Women All General Attends Discharge Planning Committee meetings local Qovernment agencies: Steve Brown, City of Coachella Region 0 General Steering Committee member, attends all monthly meetings; Attends all Quarterly ReQion D meetings; Scott Whyte, City of Corona Region B General Housing Committee member, attends monthly meetings; Attends semi- annual Coalition mtgs.; Attends Quarterly ReQion B meetioos Mark Trabing, City of Hemet Region C General Steering Committee member, attends all monthly meetings; Attends all Quarterly ReQion C meetinqs; Nicole Stangle, City of Moreno Valley Region A General Steering Comm. EntiUement City Representative. Attends semi-annual Coalition meetings; attends monthly Housing Committee meetings; Attends all Region A quarterly meetinQs Isa Rojas, City of Moreno Valley Region A General Attends semi-annual Coalition meetings; attends monthly Housing Committee meetings; Attends all ReQion A quarterly meetinas Terri LaRocca, City of Palm Desert Region D General Attends semi-annual Coalition meetings; Attends all Region D Quarterly meetinas Dale Cook, City of Palm Springs Region 0 General Attends all Region D quarterly meetinqs Joan Thirkeltle, City of Riverside Region A General Attends semi-annual Coalition meetings; Attends all Region A quarterly meetings; member Housing Committee; Steering Committee Entitlement City Representative; Discharge Policy Committee; EFSP Local Board Member. Jaime Hurtado, Office of Supervisor Ashley Region A & D General Attends semi-annual Coalition meetings; Attends Region A & D ~.:~ quarterly meetings; attends. Hoosing . Committee meetinqs Leticia DeLara, Office of Supervisor Wilson RegionD General Attends semi-annual Coalition meetings; Attends all Region D quarterly meetings; attends Housing Committee meetings; chairs Region D Hot/Cold Weather Shelter Committee Diane Wesley, Office of Supervisor Wilson Region E General Attends semi-annual Coalition meetings; attends all Region E Quarterly meetinQS. Wendy Kolk, Office of Supervisor Buster Region B General Attends semi-annual Coalition meetings; Attends all Region B quarterly meetings; attends Housing Committee meelinQs Anne Stephens, Office of Supervisor T avaglione Region A & 8 General Attends semi-annual Coalition meetings; Attends all Region A & B Quarterly meetinQs; attends Housing fe PI P o . r r--- ,.-.. 10 AGENDA ITEM NO. PACE L/ '< 3L( OF 9 ~_.. Committee meetinGS Dan Martinez, Riverside County Executive Office Region A General Attends semi-annual Coalition meetinGs; EFSP Local Board Member Rob Garafalo, DPSS Executive Office All General Chair - Coalition Housing Committee; Attends all Housing Committee meelinos Cathy Welborn, DPSS Homeless Programs All General . Staffs all monthly Steering Committee and semi-annual Coalition meetings; attends Housing and Census. Committee meetings Lanita Tademy, DPSS Homeless Programs Region C/D/E General Staffs all monthly Steering Committee and semi-annual Coalition meetings; Staffs all Region C, D & E quarterly meetings; staffs all Housing Committee meetinas Felicia Folmar, DPSS Homeless Programs Region A & B General Staffs all monthly Steering Committee and semi-annual Coalition meetings; Staffs all Region A & B Quarterly meetings; staffs Discharge Po/'IC}' Committee meetinas Cynthia Hoback, DPSS Homeless Programs All General Staffs all monthly Steering Committee and semi-annual Coalition meetings; staffs Housing and Discharge Policy Committee meetinas Jerry Hurst, DPSS Contracts All General Attends semi-annual Coalition meetings; attends Housing Committee meetinas. Leah Rodriguez, Economic Development Agency All General Attends semi-annual Coalition meetings; Attends all Region 0 quarterly meetings; attends monthly HousinG Committee meetinas Frances Charles, County Dept. or Mental Health Region 0 & E G,SMI Attends Semi-annual countywide Coalition meetings; Attends all regional quarterly meetings; Attends all monthly Discharge Policy and Housina committee meetinas Kurt Reh, County Dept. of Mental Health Region A & B G,SMI Attends semi-annual countywide Coalition meetings; attends quarterly Region A meetings; Attends all monthlv Census committee meetinos Anne Peak, County Dept of Mental Health Region D & E G,SMI Attends semi-annual countywide Coalition meetings; attend all regional Quarterly' meetings; Attends monthly Discharge Policy, Housing and .,(::.-\ Census Committee meelinas. Cart Schulz, Coun~Dept of Mental Health Region D G,SMI Attends semi-annual countywide Coalition meetings; Attends monthly Discharge Policy and Housing Committee meetinas Maria Marquez, County Dept of Mental Health All G,SMI Attends semi-annual countywide Coalition meetings; Attends monthly Discharge Policy and Housing Committee meetings. EFSP Local Board Member. Linda Swanson, County Office on Aging An General Attends semi-annual countywide Coalition meetings; attends Region A & B Quarterly meetings; Attends monthty Housing and Census Committee meetings Janet Hough, Dept of Community Action All General Attends semi-annual countywide Coalition meetinas; '-' '-' '-' 10-A AGENDA ITE'9~O. ~ if PACE tt'l OF 9'1.... ,,-... r--. ,....... Bill Densmore, County Dept of Veterans Services All VETS Steering Committee member; EFSP Local Board member Catherine McMillan, Coachella Valley Association of Region D General Attends semi-annual Countywide Governments Coalition meetings; Attends Region 0 QuarterlV coalition meetinos. Public Housing AuthoritiesIPHAS): Larkin Landau, Riverside County Housing Authority All SMI Attends semi-annual Countywide Coalition meetings; Attends Region 0 Quarterlv coalition meelinQs. Kary Klock, Riverside County Housing Authority All General Attends semi-annual Countywide Coalition meetings; EFSP Local Board Member Tom Nielsen, Riverside County Housing Authority All General Attends semi-annual Countywide . Coalition meetinQs Non-ProfitOraanizations: (includes Faith-Based 0 aanizations) Elaine Ledgerwood, Altematives to Domestic Region A OV Attends Region AIB quarterly Violence Coalition meetinQS. Belinda Marquez, Catholic Charities All General Attends semi-annual Countywide Coalition meetings; Attends Region AIB and 0 quarterly Coalition meetings; Serves on Emergency Food and Shelter Local Board. Leann Chamlee, Inland AIDS Project Region A HIVlAIOS, SA Attends Region A & B quarterly Coalition meetinos George Puddephatt ,Desert AIOS Project Region 0 HIV/AIDS, SA Steering Committee member, attends all monthly meetings; Attends all Region 0 monthly meetings; attends month Iv Housino Committee meetinos Darlene Mees, Lutheran Social Services Region A General Attends semi-annual Countywide Coalition meetings; Attends Region A & B quarterly Coalition meetings; Vice-Chair of Housing Committee, attends all monthly meetings; Vice- Chair of Census Committee, attends all monthly meetings; EFSP Local Board member. Kathy McAdara, Operation Safehouse Region A y Attendssem~annualCountywide Coalition meetings. Attends Region AlB quarterly Coalition meetings; Attends monthly discharge committee meetinQs Kim Thomas, Operation Safehouse Transitional Region A y Attends semi-annual Countywide Uving Program Coalition meetings. Attends Region AIB quarterly Coalition meeting; ~-'":: Chairperson for Discharge Committee. Jeffrey Kramer. SheJier from the Storm Region 0 OV Attends Region D quarterly Coalition meetinas. Unda Rogers, Valley Restart Shelter Region C G, SA, SMI Attends semi-annual Countywide Coalition meetings; Attends Region C quarterty Coalition meetings; Attends monthly housing and discharge policy committee meetings. EFSP Local Board member. Ron Vervick, Whiteside Manor Region A SMI,SA Attends Region AlB quarterly Coalition meetinas Claudia Castorena, Martha's Village & Kitchen Region D General Attends semi-annual Countywide Coalition meetings. Attends Region 0 Quarterlv Coalition meetinas Anthony Griffin, St. Vincent de Paul Region 0 General Attends semi-annual Countywide Coalition meetinQs; attends Reqion 0 10-8 3L{ OF 99' AGENDA ITEM NO. PACE tf 5 Jenny Ho, SI. Vincent de Paul Ivan Price, ABC Recovery Center Lisa Molina, MFI Recovery Cenler Major Rick Peacock, Salvation Army Cap!. Van Young, Salvation Army Pamela Hogan, Volunteer Center Linda Barrack, Episcopal Community Services Elvis Nalvarte, American Red Cross Sherry Thibodeaux, Community Access Center Velma Pacrem, Community Access Center - Indio Rev. Carl McPeters, Destiny Center Dorothy Riley, Blythe Food Pantry Sue Morelaild, Jefferson Transitional Housing Dale Webb, Project ACHIEVE Marilyn Perez-Z9tclgOza, Project ACHIEVE B. J. Stavness, House of Decision Jennie Aquirre Smith, Help Connection . Rochelle lewis, PW. Enhancement Center Don Cox, Phoenix Programs Region D Region 0 Region A Region A Region C Region A Region D / All RegionsA, B, andC Region D Region D Region E Region C Region A Region A Region C Region A Region A Region C 10-C General SA SA General General General HIV/AIDS General Disabled Disabled General General SMI General General General General General SMI,SA mi-monthly Coalition meetinas. Attends semi-annual Countywide Coalition meetings; attends Region D mi-monthfy Coalition meetings. Attends semi-annual Coalition meetings. Attends Region D QUarterly Coalition meetings; attends Housing Committee meetinas. Attends Region NB quarterly Coalition meetings Attends semi-annual Countywide Coalition meetings; EFSP local Board member. Steering Committee member, attends aU monthly meetings; Attends all Region C monthly meetings; Attends semi-annual countywide Coalition meetings; Attends Region AlB QUarterly Coalition meetings Altenas semi-annual countywide Coalition meetings; Attends Region D Quarterly Coalition meetinqs Attends Region A & B qualter1y meetings. EFSP Local Board member Attends semi-annual Countywide Coalition meetings; Attends Region AlB quarterly Coalition meetings; Attends monthly Housing committee meetings . Attends semi-annual Coalition meetings; attends Region D quarterly meetinQs. Attends semi-annual Countywide Coalition meetings; Attends Region D quarterly Coalition meetinas; Attends Region E quarterly Coalition meetings. Attends semi-annual Countywide Coalition meetings; Attends Region C quarterly Coalition meetings; attends monthly Housing Committee meetings Attends semi-annual Coalition meetings; attends Discharge Committee meetinas. . . Attends semi-annual Countywide Coalition meetings; Attends Region A & 8 Quarterly Coalition meetings; attends monthly Housing Committee meetings Attends semi-annual Countywide Coalition meetings Attends semi-annual Countywide Coalition meetings Attends semi-annual Countywide Coalition meetings; Attends Region A & 8 quarterly Coalition meetings; attends monthly Discharge Planning Committee meetings Attends semi-annual Countywide Coalition meetings; Attends Region C Quarterly Coalition meetinQs; '-'" '-'" '-'" AGENDA ITEM NO.~ PAGE 1& _Of.:!1:i- ~ ~ ~ Rev. Villa Willis, Richard Allen Community Services Region E General Steering Committee member, attends all monthly meetings; Attends all Reaion E monthly meetinQs; Les Clark, Harmony Kitchen Region E General Attends Region E quarterly Coalition meetinas. Dr. Wayne McKinny, Well in the Desert Region D General Attends Region D quarterly Coalition meetings. Dan Bass. Jewish Family Services Region 0 General Attends Region D quarterly Coalition meetings. Mike Cushing, HEL.P.. Inc. Region C General Attends Region C quarterly Coalition meetinas. Ed Summers, Homeless Veterans Outreach Region A VETS Attends Region A quarterly Coalition meetinas. Rhoda Harris, God's Helping Hand Ministries Regions A, B, General Attends semi-annual Coalition andC Countywide meetinqs. Guy Tedesco, Food Now Region D General Attends semi-annual Coalition Countywide meetinas. Max Aragon, K.A.R.E Region B General Attends semi-annual Countywide Coalition meetings; Attends Region A & B quarterly Coalition meetings; attends monthly Housing Committee meetinas Wanda Carter, Circle of Hope Region B General Steering Committee member, attends all monthly meetings; Attends all Reaion A & B bi- monthly meetinas; Pastor Raul Diaz, Path of Life Region B General Attends semi-annual Countywide Coalition meetings; Attends Region A & B Quarterly Coalition meetinQs; Sandy Jemegan, Community Pantry Region C General . Attends Region C quarterly Coalition meetinQs. Julian Aquino, Metcalf Recovery Ranch Region C SA Attends Region E quarterly Coalition meetings. Unda Hale, Sheltering Wings Region E General Attends Region E Quarterly Coalition meetinQS. RodoIfo O. Pinon. Desert Alliance for Community Region E General Attends Region E quarterly Coalition Empowerment meetinQs. Bert Paul, Alpha & Omega Homes Region A General Attends semi-annual Countywide Coalition meetings; Attends Region A & B quarterly Coalition meetings; attends monthly Discharge Planning Committee meetinas Joe Butts. Coachella Valley Rescue Mission Region D General Attends semi-annual Countywide Coalition meetings; Attends Region D . QuarterlY Coalition meetings Ivan Mason, U.$: l/ets All VETS Attends semi-annual Countywide Coalition meetings Daryl Brock. Second Harvest Food Bank Region A General Steering Committee member, attends .~--- all monthly meetings; ... .. . Chair. .. Emergency Food and Shelter Prooram local Board Olga Montes. Planned Parenthood Region D General Attends Region 0 Quarterly Coalition meetings. Faith-Based Organizations: Fr. Andrew Green, 51. Paul in the Desert Region D General Chair, Steering Committee. attends all monthly meetings; attends semi- annual Coalition meetings; attends Quarterly Reqion 0 meetioos Fr. Clarke Prescott, All Sainfs Episcopal Church Region A General Steering Committee member, attends, all monthly meetings; Attends semi- annual Countywide Coalition meetings; attends Reqion NB 10-D AGENDA ITEM NO~. PAGE Lf1 _riP.1!.i.- quarterly Coalition meetings. EFSP Local Board Member. Rosalie Silverglate, Temple Beth EJ Region A General Attends semi-annual Coalition Countywide meetings; EFSP local Board Member. Pastor Paul Johnson, Crossroads New Ufe Region C General Attends semi-annual Countywide Ministries Coalition meetings; Attends Region C quarterly Coalition meetings; Attends monthly discharge and housing committee meetinos. Jeanne Wilkins, Crossroads New Life Ministries Region C General Attends semi-annual Countywide Coalition meetings; Attends Region C quarterly Coalition meetings; Attends monthly discharge and housing committee meetings; Vice-Chair discharae committee. Sherry Prescott, 1st Congregation Church of Region A General Attends semi-annual Couotywide Riverside . Coalition meetinos Nirma Usher, Kansas Sf. 7" Day Adventist Church Region A General Attends semi-annual Countywide Coalition meetinas Housinq Developers/Businesses: John Brown, Downtown Riverside Business Region A General Attends Region A quarterly Coalition Association meetinas. John Aguilar, Coachella Valley Housing Coalition Region D General Attends Region D quarterly Coalition meetings; Attends monthly Housing committee meetinos Ginger Hitzke, Affirmed Housing Group All General Attends monthly Housing Committee meetings; Vice- Chair, Housing Committee. William Tribble. Tribble Construction Region DIE General Attends Region D quarterly Coalition meetings; Attends monthly Housing committee meetinQS Ian Sudano, Priority Pharmacies Region D General Steering Committee member; attends Reaion D auarterlv meetinas Homeless I Formerly Homeless Persons: Robin Guey Region C General Attends semi-annual Countywide Coalition meetings; Attends Region C quarterly Coalition Meetinas; EFSP local Board member Ian Sudano Region D General Steering Committee member; attends Reaion D QUarterly meetinas Other: law Enforcement '. Pat McManus, c' ...Riverside County Sheriff's Region D General Attends Region D meetings Department 3! -"' John Acosta, Beaumont Police Department Region C General Attends semi-annual Countywide ..., .... . Coalition meetinas. .." Lt. Tim Slane, Corona Police Department Region B General Attends Region B quarterly Coalition meetinQS Acting Chief Tom Scott, Desert Hot Springs Police Region D General Attends Region D quarterly Coalition Department meetinQs Jesse Embry, Riverside County Parole Department All General Attends Region D quarterly Coalition meetings; attends monthly Discharge PoIicv Committee meetinos Hospital/Medical Luis Orozco, Riverside Regional Hospital Region A General Attends semi-annual Countywide Coalition meetings; attends monthly Discharae PoIicv Committee meetinos Sally Lopez, Riverside County Medical Center, Region A General Attends semi-annual Countywide Patient and F amitv Services Coalition meelinas. Hallock Hoffman, Desert Mental Health Sorrad Reaion D SMI Attends Recion D Quarterlv meetioos. '-' '-' '-' 1O-E AGENDA ITEM NO. ] Lj PAGE l/.<t OF ?/~ ~ ~ ~ Ronald Parks, Loma Linda VA Medical Cent7r " All General Attends semi-annual Countywide Coalition meetings; attends monthly Discharae Policv Committee meetinos Patricia Butler, JoIe Healthcare Services All General Attends semi-annual Countywide Coalition meetinos; Education: Woody Rucker-Hughes, Riverside Unified School Region A Youth Attends Region A quarterly Coalition District meetinos. Maria Ortega, Principal , Longfellow Elementary Region A Youth Attends Region A quarterly Coalition School meetinos. Louie Ortega, Riverside Unified School District Region A Youth Attends Region A quarterly Coalition meetinQs. Kathy Little, Banning Unified School District Region C Youth Attends Region C quarterly Coalition meetinas Mary Dobson, DPS Outreach School District Reyion E Youth Attends Region E quarterly Coalition meetinas Dave Distel, Twin Palms High School Region E Youth Attends Region E quarterly Coalition meetinQS Suzi Kuykendahl, PVUSD Early Childhood Program Region E Youth Attends Region E quarterfy Coalition meetinas Allen Taber, Palo Verde Unified School District ~egion E Youth Attends Region E quarterly Coalition meetinos NeiQhborhood GroupsJ Community Homeless Advocates: Uno Luna, Casa Blanca Home of Neighborly Region A General Attends Region A quarterly Coalition Services meetinas. Joan Brown, Corona Homeless Taskforce Region 8 General Steering Committee member; attends semi-annual Coalition meetings. Melvin Bailey, Homeless Advocate Region A General Attends Region A quarterly Coalition meetinas. Sheila Grattan, Palm Springs Taskforce Region D General Attends Region D quarterly Coalition meetings; chairs Palm Springs Taskforce Steve and Janet Maio, Homeless Advocates Region A General Attends Region A quarterly Coalition meetinos. Ameal Moore, Eastside Neighborhood Advisory Region A General Attends Region A quarterly Coalition Group meetinas. Tim Fleming, Lake Elsinore Action Committee Region B General Attends semi-annual Coalition meetinas. Community-based Research AGencies: Don Smith, Institute for Urban Research and All General Attends semi-annual Countywide Development Coalition meetings; attends all Steering Committee meetings; Attends Region A & B quarterly - --. Coalition meetings; Chair of Census Committee Ned Cooney, Resource Center for Non-Profit All General Attends semi-annual Countywide Management Coalition meetings, serves on the City of Riverside Homeless Taskforce Funden: Catherine Eitner Cooney, The Community All General Attends semi-annual County-wide Foundation Coalition meetings; provides advise and input \0 the planning process on a recular basis. Daryl Brock, Emergency Food and Sheller Program, All General Steering Committee member; attends and Emergency Housing Assistance Program all meetings; Chair. Emergency Food and Shelter Prooram Local Board. Kari Hollis, United Way of the Inland Valleys Regions A and B General Steering Committee member, attends all monthly meetings; Attends semi- annual County-wide Coalition meetings; attends Region A & B auarterfv meetinas. EFSP local 10-F 3'1 OF91_ AGENDA ITEM NO. PAGE '-/7 Board member. Connie Hall, Central Valley United Way Region C General Allends Region C quarterly meetings. . EFSP Local Board member. Allen Villalobos, Corona/Norco United Way Region B General AIIends Region B quarterly meetings. EFSP Local Board member. Linda Krengel. United Way of the Desert Region 0 General Attends Region 0 quarterly meetings. EFSP Local Board member. Jose Marquez. Califomia Endowment All General Provides ongoing technical . assistance to planning process participants. Financina Ilendina Consultants: Joanne Senefsky, Affordable Housing Resources All General Steering Committee member. attends all monthly meetings; attends countywide Coalition meetings; Co- chair Housing Finance subcommittee, allends monthly Housing Committee meetinos Liset Gallegos, Riverside San Bemardino Housing All General Attends Housing Committee Finance Agency meetings. Mainstream Resource Providers: Department of Public Social Services All General Agency representatives attend all bi- Social Security Administration All General annual County-Wide and quarterly Workforce Investment Act All General regional meetings. Veterans Services All VETS WIC All General 'Subpopulations Key: Seriously Mentally III (SMI), Substance Abuse (SA), Veterans (Vets), HIV/AIDS, Domeslic Violence (DV), and Youth M. ~- 10-G AOENDA ITEM NO. PAGE S 6 '-'" ....., '-'" 1'1 Of 9't "'" 3. Your community's Continuum of Care goals and system under development. A. Chronic Homelessness Strategy/Goals (1) Past Performance. . The Housing and Homeless Coalition for Riverside County realize that a multi-service and multi-agency approach is needed in order to develop an effective county-wide service delivery system to eliminate chronic homelessness. The Coalition believes that a multi-faceted strategy and service delivery system needs to include: 1) long range planning; 2) homeless prevention; 3) discharge planning policies; 4) street outreach; 5) mainstream resources; 6) increase in emergency shelter beds; 7) permanent support housing; and 8) after-care. The specific actions taken over the past year towards ending chronic homelessness within each of the above activities includes: 1) lono ranoe plannino - The Riverside County Housing and Homeless Coalition has begun developing and implementing a 10-Year Plan to End Chronic Homelessness. A consulting agency has been hired to assist in the planning process and has organized and convened a steering committee to oversee the development and . implementation of the plan. There is a lot of community support for the strategy and as a result there are no obstacles at this time hindering progress. _ 2) homeless prevention - The County of Riverside Emergency Food and Shelter Program provided 32 social service programs rental assistance since for October 2003. The total amount was $391,315. The money can be used for first month's rent for households being evicted in order to keep the household domiciled or for the first month's rent for a household in need of housing. The primary obstacle is adequate funding. The demand for rental assistance is greater than the amount of rental assistance that current funding can provide. 3) discharQe planninQ pOlicies - The Riverside County Housing and Homeless Coalition developed a discharge planning policy for persons leaving publicly funded or systems of care in order to prevent the discharge of persons from immediately resulting in homelessness. The policy focuses on persons being released from the Riverside County jail system, the Riverside County Regional Medical Center, and the Riverside County Department of Public Social Services Children's Services Division emancipated foster care system. The actions related to the policies are described in section b. below. 4) street outreach - As noted in the Service Activity Chart below, the County of Riverside's Department of Mental Health Services operates an 18-WorkerStreet Outreach Team. Prior to this past year, outreach services were only for the western part of the County. During this past year, outreach services were extended to the eastern part of the County. The need for street outreach is greater than what the current teams can provide. The primary obstacle is obtaining funding for additional street outreach workers particularly for the City of Riverside where there is a large concentration of chronically homeless persons. 5) mainstream resources - Quarterly meetings were convened between the County's Department of Public Social Services and coe service providers to reinforce and improve linkage systems. As a resun, the CalWorks GAIN program was expanded to two service provider sites. One obstacle is to get social service providers to identify and provide homeless prevention services (i.e.; rental assistance, utilities assistance) to the most vulnerable clients that DPSS services. 6) il].Cr~ase in ememenev shelter beds - A site for 50 additional Uhigh tolerance" emergency shelter beds has been secured ~or the County's continuum of care system in the City of Riverside during the past year for chronically homeless indivKluals. There are no remaining obstacles to achieving this, QoaJ. ........ 7) permanent sUPpOrt housinQ - During the past year 42 UhitSOfpermanent supportive housing has been added to the County's continuum of care. The program, which is operated by the County's Department of Mental Health Services, provides these units to persons with mental heanh care needs. On-site supportive services are provided. The primary obstacle for permanent supportive housing is Cldequate funding. The demand for permanent supportive housing is greater than the amount of permanent supportive housing that can be provided through current .' funding sources. 8) after-care - The County's Department of Mental Health Services administers the Intensive Case Management Program which provides intensive interventions to mentally ill adults who need high levels of focused services to prevent relapse and remain at a least restrictive living arrangement including permanent supportive housing programs. On-site and off-site case management and outpatient services are provided as needed to such clients. Transportation, when needed, is provided by van. ~ ~ 11 AGENDA ITEM NO. PAGE S' I 3f Of 99__ m Current Chronic Homelessness StrateQV. In order to keep HUD informed of your chronic homelessness ~trate~y, please provide a brief summary of the community's strategy for ending chronic homelessness by 2012 including any updates to your strategy. As a part of this discussion, please include in this narrative the number of sheltered and unsheltered chronically homeless persons identified on the "CoC: Homeless Population and Subpopulations Chart" (see page 10). (Your response is expected to be no more than 2 pages, however, none of it will count towards your 30-page limitation.) "'" As noted in Section 3A above, the Coalition will be developing and implementing a 10-Year Plan to End Chronic Homelessness based upon a multi-faceted strategy and service delivery system. The organization has determined that there are 1,032 chronically homeless persons-675 unsheltered and 357 sheltereq. A summary outlining the community's strategy for ending chronic homelessness is based upon the following goals: 1) 10n<1 ran<1e planninQ · Develop and implement a comprehensive plan to end homelessness with the full participation of both the CitY and State governments as well as non-govemmental providers of shelter, housing and services - · Implement One-Year Action Plans beginning in 2005 describing the progress made for the previous year and set or adjust goals and objectives for the coming year - · Set an annual target for reducing the number of homeless people including chronically homeless persons . Implement a Homeless Management Information System to track and analyze data across continuum of care programs · encourage all government agencies providing homeless services to track and analyze data across different publicly funded systems · Eliminate or revise government polices that contribute to homelessness 2) discharQe planninQ policies · Ensure that all appropriate local and State government entities that discharge persons from publicly funded "'" institutions or systems of care participate in the Discharge Policy Committee · Obtain written agreements between institutions or systems of care who discharge persons and appropriate service providers to coordinate case management arid discharge of homeless clients · Make sure discharge planning begins at admission into institutions or systems of care · Make available a range of housing options that include emergency shelter, transitional housing, permanent supportive housing, and affordable housing including subsidized units. 3) street outreach · Implement street outreach teams throughout the County that will target chronically homeless persons and focus,qn outreach and engagement as the first steps to helping them link to a supportiv~ service system and eventUa1ly exiting their lives from the streets . . Outreach workers will develop an Outreach Standards of Care document to effectively work with the chronically homeless population . Outreach workers will create an on-going training schedule as part of their Standards of Care 4) mainstream resources . Increase the number of homeless service providers systematically assisting clients with completing applications for mainstream benefit programs . Systematically analyzes each project's APR to assess and improve access to mainstream programs . Implement a continuum of care system that has a majority of homeless service providers use a single application form for four or more of the above mainstream programs . Implement a continuum of care system that. systematically provides outreach and intake.staff with ongoing training on how to identify eligibility and program changes for mainstream programs ~ 11-A AOENDAITEM NO.~ PAOE SJ. Of CJ 1 ,-.. . Implement a CoC system that has an increasing number of specialized staff whose only responsibility is to identify, enroll, and follow-up with homeless persons on participation in mainstream programs . Increase the number of homeless service providers that supply transportation assistance to clients to attend mainstream benefit appointments . Increase the number of homeless service providers that have staff systematically follow-up to ensure that mainstream benefits are received. ~ 5) emerqency shelter beds . add 100 new emergency shelter beds with case management services for the chronically homeless . significantly increase case management services within a "high tolerance approach" for winter shelter programs whose residents are often the most service-resistant and chronically homeless 6) permanent support housinQ . create two 25-bed safe haven programs for chronically homeless aqults who are seriously mentally ill and who may have substance abuse issues . provide 200 units of permanent supportive housing for chronically homeless adults who are seriously mentally ill and/or have substance abuse issues 7) after-care . reorganize the Systems of Care (SOC) Division within the County's Department of Mental Health (DMH) to create a new organizational structure that would combine the department's homeless efforts and create a primary point of contact for homeless issues within DMH. 8) homeless prevention ,-.. . Increase funding for rental assistance for households (including chronically persons who were re-housed) threatened with eviction so they are able to maintain their housing . Increase funding for rental assistance for households (including chronically persons who were re-housed) who lose their housing because of eviction so they are re-housed as quickly as possible g..:\ ,-.. 11-8 AOENDA ITEM NO. PAOeS, ~ 31 Of97 _ 3. Your community's Continuum of Care goals and system under development. (Con't) A. Chronic Homelessness Strategy/Goals (Con't) Past Performance. (Con't) It is worth noting that the City of Riverside's City Council. recently adopted a Homeless Action Plan that includes several activities that will help end chronic homelessness in the Greater Riverside Area. The City of Riverside is the largest city in Riverside County and has the largest homeless population within the County. The Plan consists of several activities that include: 1} establishing a Safe Haven which will have a residential component which will consist of a} 24-hour residence for an unspecified duration (no limit on length of stay); b) semi-private sleeping accommodations; c) common use of kitchen facilities, dining rooms, and bathrooms; d) social services and referrals within a non-intrusive, low demand environment; and e) an overnight occupancy limited to 25 persons. The proposed program will also have a non-residential component. The non-residential component's basic structure (specific structure details are also noted in several answers to questions below) will consist of a) drop-in center where food, clothing, bathroom, and laundry facilities will be provided only to the intended service population on a drop-in basis; and b) social services and referrals within a non-intrusive, low demand environment; 2) establishing a street outreach team that will deploy street outreach workers who link homeless people living on the streets to long-term case management, support services and housing options within the region's continuum of care system; and 3) developing and implementing a city-wide homeless prevention plan. that will include providing. services to those homeless persons who have been re-housed to ensure that }hey will not lose their housing and become homeless again. Goal 1: Strategic Planning: Continue to conduct a planning process to develop and implement a 10-Year Plan to End Homelessness 1. Continue to consult with a consultant to assist in planning process 2. Continue to convene a steering committee of key persons to oversee the implementation of the plan 3. Continue to identify vision, goals. objectives for ending homelessness 4. Continue to obtain information from community stakeholders 5. Draft preliminary plan for public input 6. Incorporate public input into final plan 7. Review and release final plan ~ ~ Goal 2: Define the population that experiences chronic homelessness and itemize their service needs. 1.Analyze Homeless Survey to define chronic homeless persons and there service needs 2. Complete Report with findings 3. Give Report to Steering Committee with recommenda- tions for service needs for roval 1. funding will be increased for rental assistance for house- holds threatened with eviction Goal 3: Develop homeless prevention activities ......" 1. County DPSS - Rob Garafalo 2. County DPSS - Rob Garafalo; Institute for Urban Research and Development- Joe Colletti 3. Steering Committee-with guidance from Rob Garafalo and Joe Colletti 4. County DPSS - Rob Garafalo 5. Institute for Urban Research and Development-Joe Colletti 6. Institute for Urban Research and Development-Joe Colletti 7. Steering Committee and Riverside County Board of Supervisors 2. 8/04 - 4/05 '-'" 3. 8/04 - 4/05 4. 9/04 - 4/05 5. 1/05 - 2105 6. 3/05 - 4J05 7. 5/05 - 6105 1. Institute for Urban Research and Development-Joe Colletti and Don Smith 1. 8/04 -12104 2. Institute for Urban Research and Development-Joe Colletti 3. Steering Committee 2 1/05 3. 2/05 1. Emergency Food and Shelter Program - Daryl Brock 1.7104 - 6105 ......" 12 AGENDA ITEM NO. PAGE 54 3'f OF 97 ""..-. Goal 4: Increase emergency shelter beds and case management for chronically homeless population Goal 5: Increase coordination and use of mainstream resource programs ""..-. ,.-- so they are able to maintain their housing 2. funding will be increased for rental assistance for households who lose their housing because of eviction so they are re-housed as quickly as possible 3. develop a homeless prevention program for the City of Riverside 1. Emergency shelter beds will be increased by 20 as well as case management for chronically homeless DODulation 1. increase the number of homeless service providers systematically assisting clients with completing applications for mainstream benefit programs 2. Systematically analyze each project's APR to assess and improve access to mainstream programs 3. Implement a continuum of care system that has a majority of homeless service providers use a single application form fur four or more of the above mainstream programs 4. Increase the number of homeless service providers that systematically provide outreach and intake staff specific, ongoing training on how to identify eligibility and program changes for mainstream programs 5. Increase the number of homeless service providers that has specialized staff whose only responsibility is to identify, enroll, and follow-up with homeless persons on participation in mainstream programs 6. increase the number of homeless service providers that supply transportation assistance to clients to attend mainstream benefit appointments 7. increase the number of homeless service providers that have staff systematically follow-up to ensure that mainstream benefits are received. 13 2. Emergency Food and Shelter Program - Daryl Brock 3. City of Riverside - Joan Thirkettle 1. County DPSS - Cathy Welborn 1. County DPSS - Cathy Welborn 2. County DPSS - Cathy Welborn 3. County DPSS - Cathy Welborn 4. County DPSS - Cathy Welborn 5. County DPSS - Cathy Welborn 6. County DPSS - Cathy Welborn 7. County DPSS - Cathy Welborn 2.7/04 - 6/05 1.7/04 and onijoing 1. 11/04 and on-going "" 1. 7/04 and onijoing 2.7/04 and on-going 3. 7104 and on-going 4.7104 and on-going 5.7/04 and on-going 6. 7/04 and on-going 7.7104 and on-going AGENDA ITEM NO.--3!1..-. PAGE ss _OF.33...- Goal 6: Increase the supply of appropriate 1. 50 units of permanent 1. County DPSS - Rob 1.7/05 housing for chronic homeless persons supportive housing will be Garafalo provided for chronic homeless persons with mental health and/or substance abuse issues Goal 7: Create an Access Center/Entry 1. An Access Center will be 1. City of Riverside - Joan 1. 5/05 Point into Region A's local continuum of developed with multiple case Thirkeltle care system managers (mental health, substance abuse treatment, etc.) with the City of Riverside . Goal 8: Implement Discharge Planning 1. Ensure that all appropriate 1. County DPSS - Rob 1.7/04 and on~oing Policy to prevent the discharge of persons local and State govemments Garafalo; Institute for Urban from institutions and systems of care from discharge persons from Research and Development - becoming homeless publicly funded institutions or Don Smith systems of care participate in Discharge Planning Policies 2. Obtain wriUen agreements 2. County DPSS - Rob 2. 7/04 and on-90ing between institutions or Garafalo; Institute for Urban systems of care who discharge Research and Development- persons and appropriate Don Smith service providers to coordinate case managernent and discharge of homeless clients 3. Make sure discharge 3. County DPSS - Rob 3. 7/04 and on-90ing planning begins at admission Garafalo; Institute for Urban into institutions or systems of Research and Development - care Don Smith 4. Make available a range of 4. County DPSS - Rob 4.7/04 and on-90lng housing options that include Garafalo; Institute for Urban emergency shelter, transitional Research and Development - housing, permanent supportive Don Smith housing, and affordable housing including subsidized units. Goal 9: Long range planning 1. Implement a One-Year 1. County DPSS - Rob 1. 7/04 Action Plan for July 2004 - Garafalo; Institute for Urban June 2005 describing the Research and Development- specific goals and objectives Joe Colletti for the coming year 2. Implement One-Year Action 2. County DPSS - Rob 2. Each year from July - Plans for subsequent years Garafalo; Institute for Urban June describing the specific goals Research and Development- and obieCtives for cominq year Joe Colletti (4) Coordinafl6h. If your CoC covers a jurisdiction that has developed, or is developing, a separate strategy to end chronic. homeless ness, please provide a narrative description of efforts made to ensure coordination between the strategy anti theavera" CoC strategy, Le.endorsement of that coordination by the applicable unit of government chief executive officer, etc. The Riverside County Continuum of Care system covers the Riverside County's "10-Year Strategy to End Chronic Homelessness: The County's 10-Year Strategy has been endorsed by the Board of Supervisors which is the governing body of the County. The County's Department of Public Social Services is the department that is in charge of the formulation and implementation of the 10-Year Strategy. Efforts made to ensure coordination between the strategy and the overall CoC strategy includes: · The establishment of the "10-Year Strategy Working Group. which is made up of a wide range of community stakeholders that includes several members of the Housing and Homeless Coalition of Riverside County; 14 AGENDA ITEM NO. PAGE 3 C- ........" '-'" ........" 3<1 OF 91__ . The 10-Year Strategy to End Chronic Homelessness will include CoC strategies/goals for chronic homeless ~ persons including the need for permanent supportive housing, access to mainstream resources, discharge planning, aftercare, etc.; . DPSS staff will ensure coordination between the 10- Year strategy and the overall CoC strategy by making sure the Coalition and its committees are a significant part of the 10- Year strategy planning process and that CoG strategies/goals for chronic homeless persons will be included within the strategy before the Board of Supervisors approve the strategy. B. Other Homelessness Goals Chart (1) Please provide a summary of accomplishments over the past year in addressing other homelessness goals. In relation to the "Other Homelessness Goals Chart" identified in our 2003 HUD Application, we have achieved the fonowing: 1) through the development of community task forces, we have gained jurisdictional and community support for new projects in the cities of Riverside, Lake Elsinore, and Moreno Valley; 2) through increased technical assistance, we have strengthened administrative and programmatic capacity of current and new service providers; 3) through the. creation of a new organizational structure, we have enhanced communications and expanded participation in the continuum of care at the countywide and regional levels; 4) through the expansion of the continuum of care community planning process, we have identified qualified organizations to pursue the development of new programs and projects at the regional level and countywide; 5) through existing County resources, we have continued efforts to expand and modify the County HMIS system by incorporating more agencies into the program; and 6) funded a liaison position for homeless children and youth within the Riverside Unified School District. Other accomplishments made over the past year in addressing your community's other homelessness goals include: Rental Assistance- 8,000 low income households were assisted through Section 8 Housing Choice Voucher Program Income SUPpOrt - 20,645 households were assisted through the DPSS GalWORKs program; 30,314 households were assisted through the DPSS Food Stamps program; 182 households were assisted through the DPSS General ;--- Relief Program; and 1,619 households were assisted through the DPSS CALWORKS Homeless Program. (2) Goal 1: Capacity Building: Increase the 1. Identify agencies with sufficient 1. County DPSS - Cathy 1. 10104 and on-going capacity of service providers to provide managerial capacity, systems and Welbom; Institute for Urban permanent supportive housing in their appropriate mission 10 create and Research and Development - geographic areas operate permanent housing Don Smith including permanent supportive 2. County DPSS - Cathy 2. 11/04 housing Welborn; Institute for Urban 2. Provide training in housing Research and Development- - -' development to selected agencies Don Smith ,3. Identify agencies with extensive 3. County DPSS - Cathy 3. 7104 and on-g>ing experience in developing and Welb9m; Institute for Urban operating permanent housing to Research and Development - partner or mentor developing Don Smith agencies 4. County DPSS - Cathy 4.7104 and on-going 4. Identify and coordinate resources, Welbom; Institute for Urban in addition to cee funds, for project Research and Development - develo ment Don Smith Goal 2: Increase supply of affordable 1. Continue to use local, state, and 1. County of Riverside 1. 7/04 and on-going housing federal funding to increase the Economic Development supply of affordable housing Agency - Brad Hudson targeted to very low, low, and moderate income households Goal 3: Provide rental assistance to at- 1. Provide rental assistance to 1. County of Riverside 1. 7/04 and on-going ~ risk for homelessness households 8,000 at risk for homelessness Housing Authority - Mary households Riservato 15 AGENDA ITEM NO~ PAGE~Of~ Goal 4: Develop program guidance . 1. Identify actual experiences that 1. County DPSS - Cathy 1.7/04 and onijoing showcasing exemplary practices demonstrate how effective Welborn; Institute for Urban collaboration can be achieved Research and Development- between private service providers Don Smith and/or public service providers Goal 5: Provide employment 1. Provide job readiness services to 1. County of Riverside 1. 7/04 and on-going development services 500 households Economic Development Agency - Workforce Development - Jerry Craig Goal 6: Evaluate and develop initiatives 1. Convene mainstream programs 1. County DPSS - Cathy 1. 7104 and onijoing to expand and improve access to and evaluate agencies' Welborn; Institute for Urban mainstream resources for families effectiveness in preventing families Research and Development- from becoming homeless Dori Smith Discharge Planning Policy Narrative The Housing and Homeless Coalition Discharge Planning Committee has been meeting for two years to develop policies and strategies to prevent the discharge of persons from publicly funded institutions into homelessness. Through the work of the Sub-Committee coalition participants, the Coal~ion has achieved the following: 1) developed a resolution for adoption by the County Board of Supervisors to establish a 'zero tolerance policy for publicly funded institutions to discharge individuals into homelessness". The resolution calls for the County's Chief Executive Officer to present the Board with an action plan for initiating and implementing a countywide zero tolerance policy within six months of passage; 2) developed plans for establishing a "discharge facility" in each of the five sub-regions that would provide transitional shelter, case management and housing placement services specifically to individuals leaving publicly funded institutions or systems of care; 3) established a coordinated discharge planning process between the County Department of Mental Health and Coalition participants to ensure that individuals released from County Mental Health facilities are provided housing placement assistance and discharged with appropriate housing plans and not to the streets. No one is released from residential or hospital facilities in the system without an identified place to go; 4) developed 42 new beds of permanent housing supportive housing for individuals with mental heatth issues being released from County mental health facilities and programs; 5) initiated an agreement between the County Department of Mental Health and Project ACHIEVE Riverside Shelter to set-aside at least 10 beds for individuals being discharged from Mental Health programs; 6) established a coordinated discharge planning process between the Riverside County Parole Department, PACT Riverside (Parole and Community Team), the Transitional Case Management Program based at UC San Diego, and Coalition participants to ensure that individuals released from County Jails and other corrections institutions in the region are provided housing placement assistance prior to their release. PACT Community Resource Coordinators and Social Workers from the Transitional Case Management Program conduct complete needs assessments with impending parolees to identify their housing and service needs in order to connect them with appropriate providers in the county continuum of care; 6) established a coordinated discharge planning process between social workers at the Riverside County Medical Center and Coalition participants tp ,~nsure that homeless, unfunded. or chemically dependent individuals admitted to the hospital are provided with housing placement assistance and released with appropriate housing plans and not to the streets; 7) ~stablished a ~OOrdinateddischal'9,e planning process with DPSS Child Protective ~rvices a~~Cc>alition participants,. '. to ensure that individuals aging out of the foster care system who participate in the .University of Life" training' program develop an appropriate housing placement plan before leaving the system; 8) and established a coOrdinated discharge planning process between case managers at Loma Linda VA Medical Center and Coalition participants, including U.S. Vets, Inc. and Project ACHIEVE Riverside to ensure that veterans who have no subsequent residence identified upon discharge receive housing placement assistance prior to release from the hospital. Over the last 1 twelve months 50 transitional housing beds for veterans have been established at March Air Force Base. Unexecuted Grants Awarded Prior to the 2003 Continuum of Care Com etition Pro'ect Number A !icant Name Pro'ect Name CA 16K108001 U.S. Vets SRO Grant Amount $738,000 Total $738,000 ....." ....." '-" 16 AGENDA ITEM NO. 3'1 PAGE S <j OF C,9 Exhibit 1: Continuum of Care Service Activity Chart Using the format below, describe the fundamental service components of your Continuum of Care system currently in place, and any additional services being planned. Describe how homeless persons access or receive assistance under each component other than Outreach. ,,-.. Fundamental Components in CoC System (Service Activity) Component: Prevention Services in place: Please arrange by category (e.g., rental/mortgage assistance), being sure to identify the service provider. Eviction Assistance Catholic Charities Emergency Fast Response and Optional Relocation Assistance Program provides emergency assistance and case management (includes locating housing and providing transportation, food, and clothing when necessary) for displaced households due to eviction. . Ageless Reflections Senior Assistance provides rental assistance, utilities assistance, and household supplies to seniors threatened with eviction. . Community Pantry provides emergency eviction assistance to Hemet and San Jacinto residents. Clients are screened for previous use. Eligibility: Anyone in the Poverty/low-income category. Rental Assistance ,,-.. The Housing Authority of the County of Riverside administers the Affordable Public Housing Program. The program allows households to pay 30 percent of your monthly income for rent Low-income families, elderly and disabled residents that live or work in the County of Riverside are eligible to apply. Catholic Charities in Riverside, Moreno Valley,Perris, Hemet, and Indio provides emergency rent assistance. USDA Rural Development serving east county provides financial and technical resources for low income rental and house purchase in rural areas. Community Pantry provides emergency rent assistance to Hemet and San Jacinto residents. Perris Valley Family Resource Center provides emergency services when funding is available for utility and rental assistance. " Income Support The County of Riverside Department of Public Social Services administers the CalWORKs program provides temporary financial assistance and employment focused services to families with minor children who have income and property below State maximum limits for their family size. Most able-bodied aided parents are also required to ,,-.. participate in the CalWORKs l.A. GAIN employment services program. 17 AOENDA ITEM NO. PAOE $7 3L/ Of 91 The County of Riverside Department of Public Social Services administers the CaIWORKs/GAIN program-the County's Welfare-to-Work Program. GAIN assists participants with their entry or reentry to the workforce so they can '-" work their way back to self-sufficiency and leave temporary assistance. Services are extend to employers as well. The County of Riverside Department of Public Social Services admini~ters the Food Stamp Program which provides coupons with a dollar value for low income households to ensure that their nutritional needs are met. By.subsidizing a portion of a household's food budget, food stamps lessen the need for a family to choose between food and rent. The County of Riverside Department of Public Social Services administers the General Relief Program which provides temporary cash (purchase orders) aid to indigent adults and certain sponsored legal immigrant families who are eligible for federal or state programs. Social Security Administration administers the Social Security and Supplemental Security Income disability programs that provide assistance to people with disabilities. Both programs only serve individuals who have a disability and meet medical criteria may qualify for benefits under either program. Supplemental Security Income (SSI) is a Federaf income supplement program designed to help aged, blind, and disabled people, who have little or no income. It provides cash to meet basic needs for food. Supplemental Security Income disability program provides a safety net if someone becomes disabled. Recipients receive benefits based on their earnings record. California Employment Development Department provides Unemployment/Disability Insurance benefits; referral to job and/or supportive services, job search workshops, employment counseling, services for disabled veterans and other disabled individuals, persons over 40, youth, ex-felons, minorities and women. All areas served. HousinQ Subsidies The County of Riverside Housing Authority administers the tenant-based Housing Choice Voucher Program (HCVP), '-" a federally-funded program, which assists low income households obtain affordable, decent, safe, and sanitary housing. The assistance is in the form of a rental voucher that is issued to an eligible household. The household is responsible for locating a suitable rental unit. within the city that meets its needs. The program makes monthly housing assistance payments to the property owner who leases the rental unit to the assisted househofd. The assistance payments make up the difference between what a low-income household can afford and the approved rent for the dwelling unit Rents must be reasonable in relation to rents charged for comparable non-assisted dwelling units in the market area, and may not exceed the maximum levels determined by HUD. Assisted households pay at least 30% of their adjusted income for rent. All units leased with HCVP assistance meet federal housing quality standards and are inspected annually. RIVERSIDE CQUNTY ECONOMIC DEVELOPMENT AGENCY in collaborative efforts with the Housing Authority of the County of -Riverside offers the Riverside County FTHB Program. It is designed to provide assistance to lower income personsin the purchase of their first home. Assistance may be provided for the down payment and in some cases; a portion of closing costs associated with the purchase of a home. The amount of assistance available depends upon the buyer's qualifications and the price of the home. This Program may be utilized to purchase a home in the following locations: (1) all unincorporated areas of Riverside County or (2) within the City Umits of the following jurisdictions: Banning, Beaumont, Blythe, Canyon Lake, Cathedral City, Desert Hot Springs, India, Lake Elsinore, La Quinta, Murrieta, Noreo, Perris, San Jacinto, and T emecula. RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY in collaborative efforts with the Housing Authority of the County of Riverside offers th~ Mortgage Credit Certificate (MCC) Program. A Mortgage Credit Certificate (MCC) entitles qualified first-time home buyers to a credit on their federal income taxes equal to a portion of the interest paid during the year on a home mortgage. This tax credit allCJws the buyer to qualify more easily for a loan by increasing the effective income of the buyer. Riverside County can issue MCC's to buyers who are purchasing a home that is located in any unincorporated area or within the boundaries of a participating city. Currently, the '-" following cities are partiCipating in the County's MCC Program: Banning, Beaumont, Blythe, Canyon Lake, Cathedral AGENDA ITEM NO. 3 t./ PAGE CpO OF 9f 17-A ~ City, Corona, Desert Hot Springs, Hemet, Indio, Lake Elsinore, La Quinta, Moreno Valley, Murrieta, Noreo, Perris, Riverside, San Jacinto and Temecula. Rehabilitation Assistance The City of Riverside Housing Development Corporation (RHDC) Housing Rehabilitation Program helps low and moderate income people rehabilitate their homes. low interest loans and a limited number of grants are available to help finance housing repairs for income eligible homeowners. Rehabilitation Loans: These loans provide up to $40,000 for rehabilitation. They are available at 3% simple interest and are repayable over 20 years. A Deed of Trust is used to secure the loan (as a lien on the property). Senior and Disability Grant: Grants up to $5,000 are available to seniors and persons with disabilities to make necessary housing repairs or modifications that allow disabled access. Emergency Grant: Grants of up to $5,000 are available to correct emergency problems. An emergency problem is considered to be a situation which threatens the health and safety of the household residents. Rebuilding Together Riverside (RTR), a non-profit organization dedicated to promoting affordable housing in the City of Riverside and surrounding communities. The mission of RTR-an affiliate of the national Rebuilding Together organization is to utilize volunteer labor and donated materials to repair and rehabilitate the homes of low-income elderly and disabled persons that have emergency health and safety problems. The County of Riverside Economic Development Agency administers the Mobile Home Park Assistance loan Fund. Through this fund, the agency offers loans to improve mobile home parks which are in danger of closure due to lack of compliance with federal and state law and regulations and local ordinances. The City of Riverside Housing Development Corporation Home Improvement Program provides zero and low interest loans to low income homeowners for rehabilitation, targeting code defICiencies with general improvement activities within 15 redevelopment project areas in unincorporated areas. . ~ The City of Riverside Housing Development Corporation Enhanced Senior Home Repair Program provides minor/major rehabilitation and repairs for low income seniors within the unincorporated County and all CDBG participating cities. Central County United Way administers the Senior Home Repair Program that assists seniors with minor home repairs such as handicap railings, faucets, swamp coolers, and roof leaks. Riverside Office on Aging serving all of Riverside County in partnership between the Economic Development Agency, the Office on Aging and various Senior Home Repair sites throughout Riverside County. This program offers free minor home repair with a $250.00 maxim per year per unit and a one-time ONLY enhanced program up to $3,000.00. The unit must be owner occupied and be a low income senior citizen 60 years and over. There is no age requirement for a handicapped person family. Eligibility: Homeowner Age 60+ or handicapped; low income 1 person $15,150 per year, 2 personsc$17,300 per year maxim. Corona Housing and Development servicing the west county offers improvement . loans for qualified homeowners; Neighborhood revitalization projects; housing rehabilitation loans and grants to income qualified residents. Low income first time home buyers repair program and. a Senior Mobil Home repair program. A $500 grant to seniors for home repair. Eligibility: Low or median income; own/occupy residence; reside within City limit; qualify for loan. Non- / Profit and community org. for CDBG Program City of Moreno Valley offers a Mobil Home Grant Program serving West County that offers a one time grant to income eligible owner-occupants of mobile homes that are located in a mobile home park within the City, and where a monthly space rent is paid. Eligibility: Low Income. ~ 17-8 AGENDA ITEM NO. 3tf PACE (pJ Of cn-- City of Moreno Valley Home Improvement Loan Program offers 3% interest loans available to low income homeowners to make repairs to their single family home. Payments, plus interest are deferred for 20 years. Eligibility: '-' Moreno Valley low income homeowner. Eligibility based on income and equity. Areas served: West County City of Moreno Valley offers Homeowners Assistance for Minor Rehabilitation. 3-5% loans available for income eligible home-owners to make repairs to single family home up to $5000.00. Payments are amortized over ten years and are approximately $58 to $68 per month. Eligibility: Low to moderate income home owner occupants. Eligibility is income and credit based. Palm Springs Redevelopment Department offers a redevelopment program to the east. county which oversees a number of different programs including: CDBG, Senior Home Repair, and a Single Family Home Rehabilitation program. Eligibility: Palm Springs businesses/agencies, Palm Springs residents, Older Adults, and low-Income. Riverside County Office on Aging and Hemet Senior Service Center in collaborative efforts with Community Action is dedicated to reducing poverty and providing Energy & Housing Improvement for low-income people. Eligibility: low income people or homeless Areas served: Central County. Desert Samaritans for the Elderly provides air conditioning/heating units, water heaters. and home repair. appliances, etc. Guidelines allow financial aid to be paid directly to providers only. not to individual seniors. Eligibility: Older Adults, low-Income. Areas served: East County . Riverside County Department of Community Action offers the Energy Assistance Programs (HEAP) in Riverside, Hemet, Palm Springs, and Blythe. Free Weatherization services to income qualifying residents, (either renters or owners) include insulation, weather-stripping, minor repairs and conservation measures. Eligibility: low lneome, Riverside County Resident. Eligibility: Low income. Service areas: Central, Southwest, West, and East Counties. Lead Education and Abatement Program (lEAP) Program develOped to educate and assist residents in the City of Riverside with hazards posed by lead-based paint. Offers education about the dangers of Lead poisoning. Referrals to the appropriate medical facilities to identify children under 6 years old with elevated blood lead levels and to agencies that identify and render harmless lead-based paint hazards. Eligibility: Low to moderate income, living in hazard areas of Riverside County. '-' Mortoaoe Assistance The Community Investment Corporation (CIG) implements the Riverside Down Payment Assistance Program. This program provides .silent second. mortgages of up to $40,000 to fill the gap between the approved first trust deed mortgage arvt~the purchase price of the home. The loans are fully forgivable upon completion. of program requirements. __.. The Lease-ta-Purchase program enabling households to buy a home of their choice for 1% down is administered by the Riverside/San Bernardino Housing and Finance Agency (RSBHFA). The Agency will purchase the home fora household by taking on a mortgage, financing the down payment and paying all of the closing costs. The household will pay a one percent fee to the Agency and lease the home from the Agency for 39 months. During the lease term the household must make your payments on-time, maintain your home in proper conditions, and work on past credit / problems. At the end of the lease the household can buy the home from the Agency by assuming the existing mortgage. No additional down payment or closing costs are required. The County of Riverside Economic Development Agency administers a The First Time Home Buyer Program (FTHB) Down Payment Assistance Program. The program assists Iow~income, first-time home buyers in the purchase of a home in Riverside County. Assistance may be used for a portion of the down payment and/or non-recurring closing """ 17-C AGENDA ITEM NO. 31 PAGE ~2 OF 97 _ ~ costs and is provided as a silent second mortgage secured by the buyer's home. No payment is required until the home is sold, transferred, or ceases to be the buyer's principal residence. The County of Riverside a Mortgage Credit Certificate (MCC) Program provides first-time homebuyers with a federal income tax credit that increases their ability to qualify for a mortgage. The amount of the tax credit is equal to 15% of the homebuyer's annual mortgage interest payment. This amount is taken annually as a dollar-for-dollar credit against the homeowner's federal income tax liability. City of Moreno Valley offers a Home Buyer's Assistance Program serving West County under the Homeowner Assistance Program (HAP); low and moderate income families can obtain up to 20% or $20,000 to purchase existing home. The assistance is in the form of a deferred load with zero interest and no payments required. Eligibility: Low to moderate income families. Based on income and credit. Community Pantry provides emergency mortgage assistance to Hemet and San Jacinto residents. Clients are screened for previous use. Eligibility: Anyone in the PovertylLow-income category. Corona/Norco Settlement House provides emergency mortgage. All services subject to availability and eligibility. Eligibility: Low income families or senior/disabled persons or homeless. Areas served: Corona, Home Garden, Mira Loma, Norco USDA Rural Development serving east county provides financial and technical resources for low income rental and house purchase in rural areas. Eligibility: Dependent on property location, household size and income. Dischame ProQrams /"'. Riverside County Regional Medical Center Inpatient Treatment Facility (IT F) functions as the psychiatric department of Riverside County Regional Medical Center (RCRMC). The Inpatient Unit provides medication, individual, and group therapy in a structured, supervised setting as well as discharge planning and coordination, placement services, and referrals all geared to stabilized the individual for return to maximum productivity as soon as possible. The services consist of psychiatric emergency evaluation, treatment, and adult inpatient care. Alternative Sentencing Program while incarcerated, all referred inmates receive a mental health evaluation by a qualified mental health staff member to determine the presence of a mental disturbance and the scope of the services required. A mental health professional can make an appeal to the court that the inmate can be maintained and treated in the community. Once released from jail, clients will receive a multi-disciplinary assessment and client generated goals as a focus for their treatment. Program interventions include substance abuse counseling, group therapy, occupation/recreational therapy, and psychoeducational groups. Long TermCaretoqrdjnation (L TC)JState..l:iospitaLCQntJAct monitoring of extended-care contract facilities to assess contract compliance, facility performance, client outcomes, quality of care, coordination and facilitation of communication between these facilities and other agencies within the department regarding changes, problems, or incidents that may have an effect on client care. Case Management: a;;sists with placement, applying for entitlement programs, and advocating for the client in obtaining additional outpatient services. Mental Health Discharge Planning: follow up mental health referrals for ongoing outpatient services will be afforded all clients who request services. These services may involve contact with the client's family/support system. Medical Assistance /'" The County of Riverside Department of Public Social Services implements the Medi-Cal Program which provides free or low cost health care coverage to persons who are elderly, disabled, and parent(s) or children up to age 21. 17-0 AGENDA ITEM NO.~ PACE 03 _of11- The County of Riverside Department of Public Social Services implements the Former Foster Care Children Program which provides full, no cost Medi-Cal for persons who were in foster care on their 18th birthday and who were released from foster care due to age; coverage can continue the 21st birthday. Women, Infants, and Children (WIG) provides women who are pregnant with low income with health care services and vouchers for buying food to keep the pregnant mother and infant healthy. Access for Infants and Mothers (AIM) is a health ins~rance program for certain pregnant women and infants which is administered by the California Major Risk Medical Insurance Board (MRMIB). The State of Children's Health Intervention Program or the State of California Healthy Families Program is a state and federally-funded health coverage program for children with family incomes above the level eligible for no-cost Medi-Cal and below 250% of the Federal Income Guidelines ($38,160 for a family of three). The program pays most of children's costs for visits to doctors, dentists, and specialists. The insurance plans also contracts with clinics, laboratories, pharmacies, and hospitals for children's health care. Riverside County Department of Public Social Services offers In-Home Supportive Services to enable aged, blind and disabled individuals to remain safely in their own home. An alternative to out-of-home care. Services include essential housekeeping, meal preparation, non-medical personal seNices, and paramedical services under a physician's supervision. Eligibility: Current eligibility and those receiving SSI/SSP except for excess non-exempt income, and certain disabled individuals engaged in gainful activity who were once eligible for SSI/SSP. Inland Empire Health Plan Healthy Kids Program provides low cost health insurance for most children that don't qualify for Medi-Cal or Healthy Families. Coverage includes well-child visits, immunizations, prenataVpostnatal care, prescriptions, doctor's office visits, hospital care, emergency ambulance, dental care and. vision exams plus frames and lenses. Eligibility: Youth, Children, InfantsfT oddlers, Newborns, Pregnant Women, Low-Income. Areas served: Riverside County. Catholic Charities Perris Family Resource Center offers onsite Healthy Children Connection, Healthy Families/Medi- Cal enrollment and free immunization clinic. WIC information is available. Eligibility: Low income. Areas served: Bermuda Dunes, Cathedral City, Coachella, Desert Hot Springs, Indio, Indio Hills, North Palm Springs, Rancho Mirage Catholic Charities Rubidoux Community Resource Center offers on site services for prenatal care, family planning. psychological counseling, and public health nurse in home visitation. Healthy Children Connection, Healthy FamilieslMedi-Cal enrollment, free immunization clinic, and WIC information. Eligibility: Low income. Service areas: Glen Avon, Mira Loma, Riverside, Rubidoux, Sunnyslope Mecca Family and Farm. Workers offers onsite Healthy Families enrollment, free immunization clinic, public health nurse in homfkYisitation. WIC information is also available. Riverside County Department of Social Services has on site representa~ves to help clients apply for Medi-Cal, food stamps, CalWORKS and all other programs administered ",by QPSS. Eligibiiity: low ilJCOme.. Areas served: Mecca, North Shore, Oasjs~ Thermal Desert Hot Springs Family Resource Center offers Healthy Children Connection, Healthy FamilieslMedi-CaI enrollment and free immunization clinic. Eligibility: Low income. Areas served: Bermuda Dunes, Cathedral City, Coachella, Desert Hot Springs, Indio, Jndio Hills, North Palm Springs, Rancho Mirage " Desert Samaritans for the Elderly provides Financial Assistance to low income seniors for medically required healthcare costs not covered by Medicare. Medi-Cal, Senior HMO, or Private Insurance. Guidelines allow financial aid to be paid directly to providers only, not to individual seniors. Eligibility: Older Adults, Low-Income. Areas served: East County H-E """" """" """" AGENDAITEMIIf}~ PAGE fo'l=fii.!ll- ,....... Medically Indigent Services Program provides for the health care needs of the eligible indigent adult population between the ages of 21 and 64 at no or reduced cost. Emergency care is provided by Riverside County Regional Medical Center. Eligibility: Low income and/or homeless. Areas served: Riverside County. Inland Empire Health Plan Program provides low cost health insurance for most children that don't qualify for Medi- Calor Healthy Families. Coverage includes well-child visits, immunizations, prenatal/postnatal care, prescriptions, doctors office visits, hospital care, emergency ambulance, dental care and vision exams plus frames and lenses. Eligibility: Youth,Children, InfantslToddlers, Newborns, Pregnant Women, and Low-Income. Areas served: Riverside County. National Kidney Foundation of Southern California Provide information about kidney disease and fund raising for research. Some financial assistance for patients with kidney disease. Provides information for kidney patients and their families. Also has support group information Eligibility: Must have kidney failure requiring dialysis treatment for financial assistance. Eligibility: Disabilities. Areas served: Riverside County. National life Center Provides local pregnancy assistance, free pregnancy tests, medical assistance, baby clothes, diapers. Also information on prenatal care and WIC program. Eligibility: I nfantslTodd lers , Pregnant Women. Areas served: Riverside County. Riverside life Services offers assistance with maternity and baby needs. Educational programs and resource referrals. Medical assistance through Riverside life Community Clinic. Eligibility: InfantsfToddlers, Newborns, Pregnant Women. Area served: West county. VALLEY HEALTH SYSTEM offers three emergency hospitals Hemet Valley Medical Center, Menifee Valley Medical ~ Center and Moreno Valley Community Hospital. Each facility offers an acute care hospital with 24 hour emergency service. Inpatient and outpatient medical, pediatrics and surgical services. Maternity and women's services. Physical rehabilitation services, including, physical, speech and occupational therapy. Valley Healthline an information and physician referral service available (800) 800-8525. Eligibility: None. Areas served: Central County, Southwest County, and West County. RIVERSIDE COUNTY DEPARTMENT OF PUBLIC HEALTH SERVICES provides Primary Care. Services are limited to uncomplicated medical conditions and some post-hospital follow-up, with any patients requiring extensive evaluation being referred to Riverside General Hospital. Primary Care services are targeted to Medi-Cal recipients who elect to use County Health Clinics. Eligibility: Medi-CaUMedicaid Recipients. Areas served: Throughout Riverside County. Temecula Family Health Center provides health care to low to mQderate income patients. General medicine, pre- natal care, nutri!ic:m, health education, child birth education, free pregnancy testing, family planning, welJ child exams, immunizations and WIC services on site. Eligibility: Low to.mod.~~tej()c'of1'l~~.Areas served: South~stCounty. Community Health Systems, Inc. offers three facilities: Arlington Community Dental Clinic, Eastside Health Center and Dental Clinic, Fallbrook Family Health Center and Dental Clinic and Inland Empire Community Health Center and Dental Clinic provides dental services include fillings, cleanings, dentures, root canals and crowns. Payment Programs: Medi-Cal, CHDP, Healthy Families, Delta Dental, Headstart. Eligiblity: Low income. Serves West county, Southwest county and all other areas. Project Kind Free provides medical,vision and dental care for children who come from low-income families. Eligibility: Youth, Children and Low-Income. Area served: West County. ,,-.. Riverside County Mental Health provides information and referral services, intake assessments, crisis intervention, psychiatric evaluations, psychiatric treatment, case management, dual diagnosis services, 5150 evaluations, and 17-F AGENDA ITEM NO. PAGE ~ S 31 OF. at- ~7 ~ short-term therapy to severely mentally ill adult and older adult citizens. Children's Evaluation Services Unit provides stabilization services for minors experiencing an acute psychiatric emerge,:\cy. Serving all of Riverside County. RIVERSIDE COUNTY SUBSTANCE ABUSE PROGRAM offers outpatient, group counseling, recovery groups, individual counseling, substance abuse education, and referrals to substance abusing adults, adolescents, and their families. The program emphasizes a cognitive approach and encourages clients to attend community based support groups such as Narcotic Anonymous, Alcoholic Anonymous, Cocaine Anonymous and Rational Recovery as part of their recovery program. Classes on substance abuse treatment and parenting skills are also offered to families and significant others of clients as wen as aftercare groups focusing on relapse prevention. Basic Needs Assistance As noted in the table below, there are more than 30 agencies that provide basic needs such as clothing, food, motel vouchers, household supplies, transportation assistance, and utility assistance to at-risk-to-homelessness , households. Clothing Food Motel Supplies Trans- Utility Vouchers portation Assistance Region A Aloha and Omeqa Homes X Altematives to Domestic VIOlence X X American Cancer Societv X X Moaton SDA Community Services X X X ArIinaton T emoorarv Services X X X Casa Blanca Home of Neighborly Services X Catholic Charities. ReQion A X X X X X Child Abuse Prevention Center of Riverside X Countv Communitv Outreach Ministries , X X X Communitv Settlement Association X X Church of Christ X X Dial-A-Ride Transit Services X Golfs Helping Hand Ministries - High Grove, X X X Riverside, Moreno Valley, & Parris Heartline Ministries X X Kansas Avenue Seventh Day Adventist X X Church Community Services Communitv- Access - Reqion A X X La Sierra UniversifX..Church-Community X X X Services L,.~ Lovina Ootions Preanancv Suooort Center X X X lutheranSocial Ser:vices of Southern Calif. " ,< X , X . Moreno Valley Communitv Assistance X X X X Our ladY of Peroettial HelD X Perris Vallev Clothes Closet X X p.w. Enhancement Team X X Riverside City'Mission X X X Riverside County Department of Community X Action Riverside County Department of Public X Social Services Riverside Countv DeDI. of Mental Health X X Riverside Soecial Transoortation X Riverside Transit Aaencv X Riverside Ufe Preqnancy Center X X Riverside Life Services X X " ""-" ""-" ""-" 17.G AGENDA ITEM NO. 3lf PAGE (I/~ Of 9f... ~ Salvation Army - Moreno Valley X X X X X Salvation Army - Riverside X X X X X Region B Altematives to Domestic Violence X X American Cancer Society X X Birth Choice of T emecula X X X Catholic Charities - Reoion B X X X Community Access - Region B X X Community Ught and Life X X Gods' Helping Hand Ministries - Perris, X X X Mead Valley HELP Inc. X X X X HelpinQ Our People in Elsinore, Inc. (HOPE) X X X lake Elsinore Unified School District X X Precious Cargo Family Service X X Path of Ufe X Riverside Counly Department of Public X Social Services Riverside Ufe Pregnancy Center X X Riverside Transit Agency X Salvation Army - Cirde of Hope X X X X X Salvation Armv - Murrieta X X X X X Survival Ministries X X Settlement House X X X X St. Martha Community Food Panlly X X X Temecula. Murrieta Community Pantry X X X X T emecula Senior Center X X X Tender LovinQ Missions X Valley Restart Shelter - Region B X Vineyard of The New Wine X X Region C A1tematives 10 Domestic Violence X X American Cancer Society X X Anza Valley Christian Men's Service Club X BanninQ Community Center X X Birth Choice of Hemet X Catholic Charities - Region C X X X God's Helping Hands Ministries - Nuevo, X X x Sun City Community Access - ReQion C X X Community Pantry - Hemel X X Hernet Food Center X H.E.LP., Inc. ..' ">. X X Helping Hands X X Hernet Senior ServIce Center X Menifee Vaney Community CuPboard ." ...... ..,'x...., .- .'.' .... r...';.".....'."... '.f.. ~.""-' National Assistance league X X Perris Vallev Familv Resource Center X X Prime of ute Inc. X Riyerside County Department of Community X Action Riverside County Department of Public X Social Services Salvation Army - Banning X Salvalion Army - Hemel X X X Seventh Day Adventist Church Community X X X Services Valley Restart Shelter - Region C X ~ ~ 17-H ACENDA ITEM NO. PAGE ~ 7 31 Of99_ Reqion D American Cancer Society X Alternatives to Domestic Violence X X Blvthe Emeroencv Food Pantry X c Bread of Ufe X X Catholic Charities - Reoion D X X X Coachella Valley Rescue Mission X X Community Access - Reoion D X X Desert AIDS Project X X X Desert Blind and Handicapped Association X X Inc. Desert Health Care X . Desert Hot Sprinas F amity Resource Center X X Desert Samaritans for the Elderlv X X Destiny Resource Center X X Family Service Center . X X X Fiaht Cancer Now X Food in Need of Distribution X X X X Food NOW X X Jewish Family Service of Palm Sorinas X X Martha's Villaoe and Kitchen X Mecca Family and Farm Workers X X Palm Sprinqs Baptist Church X Palo Verde Seni~ - Harmony lunch X Kitchen Richard Allen Community Services X X Riverside County Department of Community X Action Riverside County Department of Public X Social Services Salvation Army Cathedral City X X X X X Sunline Transit Aaencv X The Well in The Desert X X Services planned: The City of Riverside has approved within its recently adopted Homeless Action Plan a "Homeless Prevention Program. This program will target households who are at-risk to homelessness including previously homeless households who have been re-housed and need the supportive services to remain domiciled. How persons access/receive assistance: County administered income supports, including General Relief andCaIWORKS. are accessed through the Department of Public Social Services offices which are located Countywide. SSI and SSDI are accessed through the Social Security ..offices also located countywide. Homeless or at-risk to . homeless persons become aware of how to access. and receive assistance through the information and referral services,offeredby non-profits ,throughout the, county. The Department of Public Social Services offICes also provide referrals and services concerning prevention. Component: Outreach # Outreach in place: (1) Please describe the outreach activities for homeless persons who are living on the streets in your coe area and how they are connected to services and housing ....." ~ As noted in Section 3 above, the Coalition is committed to eliminating chronic homelessness within 10 years by making a key part of an overall strategy street outreach. The County of Riverside's Department of Mental Health deploys 18 street outreach workers county-wide which has been the first and most crucial step in connecting homeless persons living on the street to necessary supportive services and housing. There are nine (9) two-person ~ teams that travel throughout the County daily-four (4) teams travel throughout the more populated are Region A AGENDA ITEM NO. .31 17-1 PAGE Co<i OF 91___ ~ (Riverside Metro), two {2} teams in RegionB (1-15 Corridor), one (1) team in Region C (Inland Valleys). one (1) team in Region D (Coachella Valley), and one (1) team in Region E (Blythe). Two approaches to outreach have been used: 1) mobile outreach by van and by foot; and, 2} program-based outreach at social service sites for homeless persons. These outreach efforts include (1) locating people on the streets or in facilities; (2) establishing rapport; (3) assessing their needs; and, (4) providing case management; and (5) linking them to supportive services. ,.-- ,.-- Each of these street outreach teams connect people living on the streets to services and housing in each of the region's continuum of care through the Department of Mental Health's administrative and service offices. There are 64 Department of Mental Health offices throughout the county-26 in Region A, 12 in Region B, 15 in Region C, six (6) in Region D, and five (5) in Region E. Each of these regions have a main administrative and service office that serves as the entry point into the region's continuum of care system, though street outreach workers have used the other offices as entry points when appropriate. At each entry point office, street outreach workers complete a full intake and assessment for their clients. After prioritizing clients' needs, workers help their clients navigate the region's continuum of care system by helping them with on-site services and referrals and transportation (when needed) to off-site services and housing. (2) Describe the outreach activities that occur for other homeless persons Specialized Hotlines: Riverside County has domestic violence and physical assault hotlines which provide crisis intervention, counseling, and referrals for resources. They include: . Riverside Area Rape Crisis Center provides 24-hour hotline, hospital admission/treatment, court and law enforcement accompaniment, advocacy, support groups. in-person counseling, and information and referrals to abused children, homeless persons, persons with disabilities, seniors, and victims of domestic violence . Survivors of Sexual Assault Emergency Needs and Supplies provides support to victims of sexual assault crimes which includes a 24-hour hotline, crisis intervention, one-on-one counseling, motel vouchers, transportation, and food . VOLUNTEER CENTER OF RIVERSIDE COUNTY offers a HELPline of Riverside County Program that provides a twenty-four hour, seven days-per-week crisis "hotline". Volunteer staff of the program provides direct phone counseling and, in some instances, referrals to emergency services (e.g., local hospitals) or treatment programs (e.g., range of mentall1ealth services within the county . RIVERSIDE COUNTY DEPARTMENT OF PUBLIC SOCIAL SERVICES Adult Protective Services . investigates reports of abuse of dependent disabled adults ages 18 and older and seniors ages 65 and old~' Social workers provide an in-home assessment to stabilize the situation. Social workers also arrange for client services through referrals to community resources or purchase services when the resources are not.otherwise"available. . RIVERSIDE COUNTY DEPARTMENT OF PUBLIC SOCIAL SERViCES Child Protective Services Investigates reports of suspected child abuse, neglect. and exploitation and takes appropriate action to protect the child. Provides a 24-hour hotline to report suspected child abuse and neglect. Also provides services to assist parents in establishing a safe and healthy home environment. . OPTION HOUSE offers a 24 hour crisis intervention and prevention domestic violence hotline. Provides referral to local resources of shelters, safe houses and other programs. . Child help USA provides professional crisis counseling, information and referrals on reporting child abuse and assistance for adult survivors . RIVERSIDE COUNTY DEPARTMENT OF MENTAL HEALTH provides Children's Case Management for parents/caregivers of children who are experiencing difficulty with mental health/emotional problems and would like to talk with a parent for support and resources who have raised a child with mental illness. 17-J AGENDA ITEM NO. 3 tj" PAGE 09 Of 99. · CHILDREN OF THE NIGHT offers a Runaway Services/Hotline Agency providing social services and shelter for runaways and street youth involved in prostitution in all areas including Riverside County. ~ · Covenant House provides Emergency Shelter for the Youth including.a Crisis line that provides information and referral to shelters and others services for the youth under 17 years of age. · Girls and Boys Town National Hotline is a 24-hour multi-lingual crisis, resource and referral hotline. Trained counselors can provide nationwide information and resource~ on such topics as depression, contemplating suicide, relationship problems, run away, chemical dependency, and parenting problems. · Hit Home Program offers a 24 hour Teen Crisis Line for teens, and parents of runaway teens. Provides information on child abuse, drug abuse, sexual abuse, and HIV/AIDS. · Older Adult Services provides a 24-Hour crisis line that serves the special need of severely mentally ill adults age 60 and older. A multi-disciplinary team gives special emphasis to the medical and social problems that frequently arise in the Desert Region. Services include psychiatric medications, individual and group therapy, and care coordination to help clients access other community resources. Outreach planned: The City of Riverside has approved within its recently adopted Homeless Action Plan a two- member street outreach team for the City of Riverside. Two approaches to outreach wiU be used: 1) mobile outreach by van and by foot; and, 2) program-based outreach at social service sites for homeless persons. Component: Supportive Services Services in place: Please describe how each of the following services are provided in your community (as applicable): case management, life skills, alcohol and drug abuse treatment, mental health treatment, AIDS- related treatment, education, employment assistance, child care. transportation, and other. AIDS-Related Treatment Desert AIDS Project operates an on-site medical clinic, a full range of client support services, and a comprehensive HIV education and prevention program, including anonymous HIV testing. ~ Alcohol and Oruq Abuse Treatment The County of Riverside Department of Mental Health Services provides services throughout the county including: Cathedral Canyon Clinic Substance Abuse Program offers Outpatient Treatment to voluntary and court -ordered clients and their families. Treatment programs are designed according to individual needs. Referrals for residential treatment or detoxification are made as needed. The MOMS Program provides counseling and education to pregnant and parenting" WOmen who have been using drugs. Services include transportation to a 16 week intensive day treatment prog@l11 with a child care learning laboratory where women learn hands-on parenting skills as they are supervised in the care of the children of program participants. In addition to the adult program, an adolescent program is offered with" services that include individual counseling, recovery groups, drug education and. referral to other agencies and services. Substance Abuse Program-Corona offers drug & alcohol services, outpatient counseling, assessments & referrals, community education, and second offender drinking driver program. Child care and transportation are provided for women enrolled in the women's program. Substance Abuse Program-Temecula provides services to substance abusers, outpatient services, prevention, information, and referral services. Substance Abuse Progra~emet provides services to substar.ce abusers, outpatient services, prevention, information, and referral services. ~ 17-K AGENDA ITEM NO. 3 '/ PAGE ',[) Of CJCZ_ "" Substance Abuse Program-Blythe drug/alcohol abuse treatment services for adolescents include: individual, group, and family counseling. Other services include recovery groups and substance abuse education. Self-referral are accepted as well as from the court, probation department, and schools. Substance Abuse Program-Indio provides outpatient, individual, group, and family. counseling; perinatal & parenting program; adolescent program; after care and dual diagnosis services. Child care and transportation are provided for women enrolled in the perinatal program. Substance Abuse Program-Banning drug/alcohol abuse treatment services for adolescents include: individual, group, and family counseling. Other services include recovery groups and substance abuse education. Self-referral are accepted as well as from the court, probation department, and schools. Outpatient Counseling Program Offers recovery groups, individual counseling, substance abuse education, and referral to other agencies for substance abusing adults, adolescents, and their families. The program emphasizes a 12-step approach and encourages the c6ents to attend support groups, such as Narcotics Anonymous, as part of their treatment. Classes on substance abuse treatment and parenting skills are also offered to signifICant others and friends, as well as aftercare groups focusing on relapse prevention as tollows: Perinatal Program: offers counseling and education to pregnant and parenting women who have been using drugs and alcohol. Adolescent Program: offers services in individual counseling, recovery groups, substance abuse education, and referrals. Family Program: provides classes on substance abuse, treatment, and parenting skills to significant others and friends of clients. Phase II-Extended Care: program is offered to all clie,nts who have completed programs at any of the Substance Abuse Program offices. The program focuses on relapse prevention. Administration Office: Riverside County Substance Abuse Program provides services to substance abusers and ,......... their families, which include outpatient individual, group and family counseling, perinatal & parenting program, adolescent program, referral to residential treatment and detoxifICation, after care, and dual diagnosis services. Child care and transportation provided for women enrolled in the perinatal program. Friday Night Live/Club Live/Friday Night live Kids serves high school age students, and Club Live (CL) serves junior high students. These are peer programs designed to prevent or reduce alcohol, tobacco, and other drug use among young people. Young people are encouraged to join FNUCL chapters at their schools, community centers, and other places where youth gather. Student members plan all activities and are involved in direct activities. Components include: assembly presentations, leadership training, and community service projects. Case Manaaement The Institute' :for Urban Research and Development operates Project ACHIEVE which is an integrated, multidisciplinarl~rvice center bringing together under one roof a wida range of specialized services to address the needs of homeless children and adults. Project ACHIEVI:. .includes .asupportive services center featuring a multidisciplinary case management team consisting of an' Employment Specialist, Substance AbOse Specialist, Mental Health Specialist, and a Housing Placement Specialist that assists clients to identify and remove barriers to achieving self-sufficiency. Domestic Violence and Physical Assault Riverside Area Rape Crisis Center provides hospital admission/treatment, court and law enforcement accompaniment, advocacy, support groups, in-person counseling, and information and referrals to abused children, homeless persons, persons with disabilities, seniors, and victims of domestic violence. ,......... Stopping the Aftermath of Violence Effectively (SAVE) Program provides intervention services that includes counseling, support groups, and advocacy to children and spouses who are victims of domestic violence. 17-L AGENDA ITEM NO. PAGE 7 I 34 Of9q Education ....., Arlanza Community Learning Center provides low and moderate income parents and children with basic and advance computer skill classes and one-on-one instruction. Employment Assistance The County of Riverside Economic Development Department's Workforce Development Centers provide job seekers with education, job training, and employment programs services, and information to help with employment preparation needs. For businesses, the Centers provide comprehensive business services to businesses that help them with hiring and training employees. There are five Workforce Development Center locations throughout Riverside County: Hemet,lndio, Palm Springs, Riverside, and Temecula. Empower Youth - California Family Life Center provides workforce development, GED, self-esteem, development of self-discipline, occupational training and job placement for youth of low and moderate i~omefamilies. RIVERSIDE COUNTY DEPARTMENT OF PUBLIC SOCIAL SERVICES administers the GAIN program to provide T ANF participants with access to education and training services to prepare for an unsubsidized job. Provides necessary supportive services to prepare for an unsubsidized job. Eligibility: Comprehensive Statewide emptoyment program for AFDC recipients. GAIN registrants will be required to participate in a structural sequence of employment related activities. Life Skills Parent Education and Child Development Training provides basic parenting (for no cost) for parents with high-risk adolescents that have problems with drugs, alcohol, truancy, and sexual behavior. "" Mental Health T reatrnent The Riverside County Department of Mental Health provides services throughout the county including: Homeless Intervention Team (HIT) provides an outreach service with referrals to needed mental health/substance abuse treatment services. In addition, the Homeless Program assists in housing, shelter, and applying for assistance. AB 2034 Homeless Assistance Program assists the homeless mentally ill to manage their illness and get them back to work.t~lunteer, or school. The program assists individuals in accessing the appropriate services to meet the needs (e.g. emergency food, clothing, shelter, medical services) and provide transportation to the identified resource locations.Theprpgram ensures thatth~ Mental Hetilth system of care meets all of their identified needs, inctuding burnot limited to housing, outpatient services;.and.vocational counseling. -- Banning Mental Health Services which provides crisis intervention, referral services, intake assessments, case management, psychiatric evaluations, psychiatric treatment, dual-diagnosis services, 5150 evaluations, and short- term therapy for children, adult, and older aduns. " Indio Mental Health Services includes both centralized programs serving the Desert Region, as well as outpatient services for India. Children's Outpatient Services are offered to individual, group, and family treatment involving the child and family. Psychological testing and psychiatric evaluation/medication are available. A number of treatment groups or other special programs are available. A more intensive grcup for younger children that meets twice per week is available for appropriate children. Other groups with different themes or ages are available. ...." 17-M AGENDA ITEM NO. 3 Y PAOE 7?- Of CZf_ "....... Older Adult Services serves the special need of severely mentally ill adults age 60 and older. A multi-disciplinary team gives special emphasis to the medical and social problems that frequently arise in the Desert Region. Services include psychiatric medications, individual and group therapy, and care coordination to help clients access other community resources. Referral are made as needed to intensive day treatment, inpatient hospitalization, and for conservatorship evaluation. Blythe Mental Health Services provides services for adults to stabilize psychiatric emergencies. Other services include crisis intervention, referral services, intake assessments, case management, psychiatric evaluations, psychiatric treatment, dual-diagnosis services, 5150 evaluations, and short -term therapy for adult and older adults. Short -term outpatient therapy is provided for crisis resolution and problem solving. Cathedral Canyon Clinic provides mental health services which include medication services to children and adolescents and outpat ient services for adults and older adults. The services are designed to help clients achieve an optimal level of well-being and participation in the community. Children and Adolescent Services-Blythe provides mental health services for children and adolescents. Services are provided to children and adolescents who are seriously emotionally disturbed. Priority for treatment goes to those who are wards of the court or dependent of the court or at risk of separation from the family through placement into hospitals or other 2~-hour care facilities. Serious impairment must be evident in such areas of the child or adolescent's functioning as self-care, maintaining satisfactory relationships with peers and adults, self-direction, and leaming inability not explained by intellectual sensory, or health factors. Mt. San Jacinto VocationalJEducational Services Program provides a wide spectrum of rehabilitation services to assist clients obtain and retain gainful employment. These services include vocational assessments, PSXcho-social assessments, vocational interest testing, external situational assessments, employment preparation, job development, job placement, transportation, and case management. "....... Older Adult Services serves the special needs of severely mentally ill adults age 60 and older. Our multi-disciplinary team gives special emphasis to the medical and social problems that frequently. arise in the Mid-County Region. Services include psychiatric medications, individual and group therapy, and care coordination to help clients access other community resources. . Referral can also be made as needed to intensive day treatment, inpatient hospitalization, and for conservatorship evaluation. Hemet Mental Health (Homeland, Idyllwild, Anza, Sage, San Jacinto, Gillman Hot Springs, Valley Vista, Winchester, Soboba Hot Springs, Augusta, Lakeview, and Mountain Center) is an outpatient clinic that provides crisis intervention, referral services, intake assessments, case management, psychiatric evaluations, psychiatric treatment, dual-diagnosJ ~ervices, 5150 evaluations, and short -term therapy for adult and older adults. PerrisMental Health (Canyon Lake, Lake Elsinore, Quail Valley; Nuevo, Romoland, Sun City, Wildomar, and Mead Valley) is an outpatient clinic providing crisis intervention, referral services, intake assessments, case management, psychiatric evaluations, psychiatric treatment, dual-diagnosis services, 5150 evaluations, and. short-term therapy for children, adult, and older adults. , T emecula Mental Health (Murrieta, T emecula) is an outpatient clinic providing crisis intervention, referral services, intake assessments, case management, psychiatric evaluations, psychiatric treatment, dual-diagnosis services, 5150 evaluations, and short ~term therapy for children, adult, and older adults. ,-... Mt. San Jacinto Children's Services provides a variety of mental health services to children with emotional problems. The initial service for all clients is an assessment for diagnostic and treatment needs. Crisis intervention, referral, outpatient treatment, group therapy, and case management are provided. 17-N AGENDA ITEM NO. 31 PAGE 7:J OF 92___ Crisis Outpatient Services (CaS) provides mental health services to person in an outpatient mode. Short term, crisis intervention via. full range of outpatient services, brief therapeutic services and/or referral to Department of ......, Mental Health programs or community-centered services based on need. Jefferson Wellness Center provides socialization services, rehabilitative support for vocational services, CalWORKsI GAIN interventions and counseling and traditional services for youth aduUs. Continuing Community Care-Central provides assistance for individuals who are experiencing severe and persistent psychiatric problems. Services include case management and/or placement, intensive day treatment, and other outpatient services. This program serves the north and central areas of Riverside and Moreno Valley. Continuing Community Care-South provides assistance for individuals who are experiencing severe and persistent psychiatric problems. Services include case management and/or placement, habilitative day treatment, and other outpatient services. This program serves the southern and western areas of the Western Region including Corona, Norco, Arlington, and Mira Lorna. . Crisis Resolution Team (CRT) monitors Westem Region clients who are hospitalized in fee-for-service hospitals; assesses and refer mental heanh clients who are in crisis seeking hospitalization or other mental heanh treatment; provides after-hour support for clients open to other county mental health clinics; and takes crisis calls from the public. Older Adult Services serves the special needs of severely mentally ill adults age 60 and older.. Our multi-disciplinary team gives special emphasis to the medical and social problems that frequently arise in the Western Region. Referral can also be made as needed to intensive day treatment, inpatient hospitalization, and for conservatorship evaluation. ......, Intensive Case Management provides intensive interventions to mentally ill adults who may need high levels of focused services to prevent relapse and remain at the least restrictive living arrangement. Case management and outpatient services are provided as needed to such clients. CalWORKs-Mental Health program is a treatment and education for the Welfareto-work population that helps to remove mental health and substance abuse barriers to employment and self-sufficiency. All services are confidential. Mothers will not lose custody of their children because they speak with a counselor here at CaIWORKs. There are Cal-WORKs Mental Health Service counselors at every GAIN office throughout the County. Riverside GP.Mnty Regional Medical Center Emergency Treatment Services (ETS) provides psychiatric emergency services 24 hours a day for all ages, evaluation, crisis intervention, and referrals for psychiatric hospitalization,'-a~needed for adults, children, and adolescents. Riverside County Regional Medical Center Inpatient Treatment Facility (ITF) functions as the psychiatric department of Riverside County Regional Medical Center (RCRMC). The Inpatient Unit. provides medication, individual, and group therapy in a structured, supervised setting as well as discharge planning and coordination, placement services, and referrals all geared to stabilized the individual for return to maximum productivity as soon as possible. The services consist of psychiatric emergency evaluation, treatment, and adult inpatient care. Alternative Sentencing Program while incarcerated, all referred inmates receive a mental health evaluation by a qualified mental health staff member to determine the presence of a mental disturbance and the scope of the services required. A mental health professional can make an appeal to the court that the inmate can be maintained and treated in the community. Once released from jail, clients will receive a multi-disciplinary assessment and client '-' 17-0 AOENDA ITEM NO. '3 c/ PAGE 7 I.f OF 9CZ~.J>d ~ generated goals as a focus for their treatment. Program interventions include substance abuse counseling, group therapy, occupation/recreational therapy, and psychoeducational groups. Long Term Care Coordination (LTC)lState Hospital Contract monitoring of extended-care contract facilities to assess contract compliance, facility performance, client outcomes, quality of care, coordination and facilitation of communication between these facilities and other agencies within the department regarding changes, problems, or incidents that may have an effect on client care. Case Management: assists with placement, applying for entitlement programs, and advocating for the client in obtaining additional outpatient services. Mental Health Discharge Planning: follow up mental health referrals for ongoing outpatient services will be afforded all clients who request services. These services may involve contact with the client's family/support system. Senior Services Lake Elsinore Senior Activity Center provides senior services that include nutrition programs, medical exams, elder abuse counseling, and eviction assistance. Wildomar Senior Service Center provides senior services that include nutrition programs, medical exams, elder abuse counseling, and eviction assistance. Eddie Dee Smith Senior Community Center provides senior services that include nutrition programs, medical exams, elder abuse counseling, and eviction assistance. Kay Ceniceros Senior Center provides senior services that include nutrition programs, medical exams, elder abuse counseling, and eviction assistance. "....... Colorado River Senior Community Center provides senior services that include nutrition programs, medical exams, elder abuse counseling, and eviction assistance. Transportation Care-A-Van Transit, Inc. provides transportation services to seniors and persons with disabilities for medical appointments, social service appointments, and job training. Youth (under aQe 18 and 18 to 24 years of aQe) Youth Service Center provides sliding-scale (including no-cost) outpatient treatment services for children and families experiencing,pfQblems of child abuse, substance abuse, delinquency, depression, and other family related issues. CASA (CQurt ApPoi.!'!t~d Special Adv~~~sUorRiverside County, Inc. provides ~bused, neglected, or abandoned children with an appointed CASA trained community volunteer who is closely superviSed by professional staff. CASA serves children in-and-out of home placement (foster care/group homes). Services planned: The City of Riverside will establish an access center or a one-stop center for homeless services. The center will consist of non-residential services that will include: intake/assessment, employment case management services, housing placement services, mental health case management services, and substance abuse . treatment services. How homeless persons access/receive assistance: "....... Supportive services are accessed at all levels of the Continuum of Care. The Department of Mental Health has established entry points into the Continuum of Care for each of the five regions. These regional entry points are: Region A - Homeless Intervention Team Headquarters, Riverside; Region B - Perris Clinic, Perris; Region C - 17-P AOENDA ITEM NO. 3 tj PAoe/S OF91~ Hemet Clinic in Hemet; Region D - Cathedral Canyon Adult and Substance Abuse Clinic, Cathedral City; Region E _ Blythe Mental Health and Substance Abuse Clinic, Blythe. Department of Mental Health staff conduct an intake and assessment with client's that help identify their needs and services to meet their needs. Staff provide referrals and transportation when necessary. In addition, non-profit service providers target a particular community and population with appropriate social services. Different services have their own levels of accessibility. 17-Q ~ '-'" -...; AOENDA ITEM NO. 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J c: c: =>"E ti en > >u :> :> ....1.!!.5 .!! ,g I- Q~ Q) ",.0 0 0 ~5 I! ~ ~ .g ::J . -8:::; Q) c: c: ~ an c 'Ci.;,( ~-c :I: :I: a:: ;0 :I: e e $ ~. tIl Q)O ~ ~ ~:I: >- >- >- ;\S~- n II) e ~~ ; Gl a:: E t!i "fii5 '41 0 II> CD II> c: c: 5~ c: c: ~ .J!! c: c I~~~~ ,-= '8 = = 8- Qi ~.~ 2121 :> :> 5 5 :> 5 .r:. '" :> :> ..c: =en CD i;::J gj 0 0 0... lO lO 0 .sOil.=> ~11. Cl ...J ...J 0 en ~=> ~< a. .00 uu U U u> U U > > U U /B ....., ~ ...."", co ..... ...., AGENDA ITEM NO. 31 PAC.E 7<7 OF ~ Beds Under Development In 2004 Exhibit 1: Continuum of Care: Housin ~ Beds 84 32 59 175 471 o 1,032 1,503 44 o o 44 o 418 262 680 Continuum of Care: Homeless Po ulatlon and Sub 0 ulations Chart 1. Homeless Individuals 2. Homeless Families with Children 2a. Persons in Homeless Families with Children Total lines 1 + 2a Part 2. Homeless Sub 0 ulations 1. Chronic Homelessness ~ 2. Seriousl Mentall III 3. Chronic Substance Abuse 4. Veterans 5. Persons with HIV/AIDS 6. Victims of Domestic Violence 7. Youth Part 1. Homeless Po ulation 1. Housing Activity Chart (a) Describe your community's methods for conducting an annual update of the emergency, transitional housing and permanent supportive current housing inventory in place and under development contained In the 2004 CoC competition, including the definition your community used for emergency shelter and transitionalbO,using. The data sOfJreefor the Housing Activity Chart was the County of Riverside ,Inventory of Residential and Non- Residential Programs and Services and the methods included a key person workshop and follow-up phone surveys. A Key Person Workshop was conducted by the Institute for Urban. Research and Development (IURD) on behalf of the Department of Public Social Services (DPSS) with the support of the Housing and Homeless Coalition for Riverside County (Coalition). Several workshops took place with key persons (a key person was identifi,ed as someone who had knowledge of homeless non-residential and residential programs) in February. Key persons were asked to identify all residential programs (and non-residential programs) that served homeless persons. Each residential program was identified as emergency shelter, transitional housing, or permanent supportive housing. The number of beds and the service populations were also identified for each program. IURD conducted a phone survey verifying the information given at the workshop. The survey was conducted for ~ approximately 30 days. Additional key persons and service providers were identified through this process and included in the survey. At the end of the phone survey, IURD considered the list of homeless residential and noo- 19 AGENDA ITEM NO. 3e( PAce 79 Of 91' _ residential programs as comprehensive as possible. Coalition leatjers and DPSS staff reviewed the list for completeness and no one was able to identify any new non-residential and residential programs. At the workshop and during the phone survey, key persons were also asked if there were any programs or services under development by their agency or others in their community. Any "under developmene information was recorded. All information gathered (current inventory and under development) was entered into the Inventory of Residential and Non-Residential Homeless Services and the residential information was listed on the Housing Activity Chart. The non-residential program information was entered into the Service Activity Chart. ""-" The County's Continuum of Care system defines emergency shelter and transitional housing as follows: · Emergency Shelter (long-Term) should include facilities that provide overnight shelter for up to 90 days. Clients must follow basic rules for health and safety, and there should be additional requirements for stay such . as commitment to a case management plan, sobriety, participation in group meetings, etc. An Emergency Shelter (Long- Term) program should. not only fulfill a client's basic needs (i.e., food, clothing, medical care) on-site but case management needs as well. All clients should be assigned to a case manager and have developed a case management plan with the case manager that will help them get off the streets and into appropriate housing. Clients usually move into transitional housing after their stay but, when appropriate, may move into service-enrichedor independent-living affordable housing. · Transitionaf Housing is a residence that provides a maximum stay of up to 2 years. Clients must follow basic rules for health and safety. Support services are provided to residents both on-site and off-site. Residents are linked to a high level of rehabilitative services that include substance abuse and mental health care interventions, employment services, child care, transportation, individual and group counseling, and life skills training designed to prepare clients for permanent supportive housing or live independently in permanent affordabl.e housing. (b) Describe your community's plans for conducting an inventory for the 2005 CoC competition based upon a one day, point-In-time study in the last week of January 2005. IURD will be working with the Coalition and DPSS to conduct a point-in-time census during the last week of January 2005 that will include a comprehensive inventory following a similar procedure as described above. '-II 2. Housing Gaps Analysis Chart Briefly describe the basis for the community's determination as to the amount of unmet need for emergency shelter, transitional housing, and permanent supportive housing for the homeless. The Coalition Census and Demographics Committee determined the amount of unmet need for emergency shelter, transitional housing, and permanent supportive housing for the homeless based on the data and assumptions outlined in tIJ.e j>aragraphs below. The Coalition has identified that the emphasis in addressing the unmet need in the County should be focused on permanent housing fonowing the "housing first~ model. Based on the 2003 homeless census.~onduct~din the County there are 2,931 persons identified as h?mel.ess on a givenday, 1,882single indiviifuaJs and 1,049 persons in families with children. The Coalition believe~rthat more than half of the single individuals (1,032) should be placed directly from the streets and emergency shelters into permanent supportive housing (including Safe Havens) following the "housing firsr approach. This number corresponds to the estimated. number of individuals among the county's homeless population that meet the chronically homeless definition. The remaining single individuals (850) should be placed in available emerg~ncy shelter beds with the goal of successfully ,., transitioning through the continuum of care and achieving appropriate stable permanent housing as quickly as possible. The Coalition also estimates that at least one-quarter of the persons in families with children homeless on a given day (262) would be eligible for permanent supportive housing and thus should be placed directly in such housing again following the "housing first~ model. The remaining persons in families with children (787) should be placed in transitional housing, based on past experience with transitioning families into permanent housing under this model, and provided intensive case management focused on achieving self-sufficiency and stable affordable housing as quickly as possible. '-II 20 AGENDA ITEM NO. 3 cj PAGE ~O OF 91.. ~ /""'" /""'" "..- A comprehensive survey of homeless individuals was conducted in the County in 2004. According to the homeless survey, 35.2% of the homeless population in the county meet the definition of being chronically homeless whereby they are unaccompanied homeless individuals with a disabling condition who have either been continuously homeless for a year or more or who have had at least four (4) episodes of homelessness in the past three (3) years. More than one-third of the long-term and perpetually homeless individuals in the County on a given day have a disabling condition, which HUD defines as "a diagnosable substance use disorder, serious mental illness, developmental disability, or chronic physical illness or disability, including the ccroccurrence of two or more of these conditions." These persons are the hardest-to-reach and often the hardest-to-serve because their homeless experience is often compounded by mental health, substance abuse and health care problems including non- compliance with prescribed medications. Such characteristics make it very difficult for their needs to be addressed by outreach and housing programs such as emergency shelters that serve the general homeless population. Thus, opportunities for such severely chronically homeless individuals to move beyond homelessness are greatly reduced. Moving beyond homelessness is also greatly reduced by the very nature of their disabling condition which may disrupt their judgment, motivation, and social skills. Therefore, because of their complex needs and resistance to homeless services, a comprehensive and flexible array of specialized services and related supportive efforts must be readily available to assist them within a permanent housing environment. Thus, the Coalition believes that pennanent supportive housing, including Safe Haven, is the best way to address the needs of this population. The Coalition also believes that permanent supportive housing should be immediately provided to eligible persons in families with children (262) with the necessary supportive services to keep these families from becoming homeless again. Recognizing that not everyone's need amongst the homeless population can be addressed through pennanent supportive housing, the Coalition believes that the unmet need of the remaining homeless persons on a given day in the County (850 individuals and 787 persons in families) could best. be serviced through emergency shelter and transitional housing. The Coalition has noted that its shelters (for individuals) and transitional housing programs (for families) have been very successful at transitioning individuals and . families from emergency shelter - transitional beds to permanent housing in the past. The unmet need in these areas was determined by subtracting the current and under-development inventory from the identified need leaving a gap of 471 emergency beds for individuals and 418 transitional beds for persons in families with children. The Coalition believes that in some cases individuals and families are not ready for permanent housing and that emergency shelter and transitional housing provides much case management that links clients to the continuum of care including various support services. The Coalition believes that families often need up to two years to "transition" into permanent affordable housing, particularly because parents need the extra time and support to become self-sufficient as they have to make sure their chRdren's needs are also being met. As these participants progress through the county's continuum of care system, they will become better prepared to move into stable permanent affordable housing and live self-sufficiently. 3. Part 1 and 2 Homeless Population and Subpopulations Cart (a} Describe"your community's methods for completing Part 1 and 2 for the 2004 CoC competition. . Data utilized-for the Homeless Population and Subpopulations Chart is based on specific point-in-time data collected from March. 13lfi, 2003 and from a comprehensive homeless survey conducted in the Spring of 2004. The process and methods used forc611ecting the data included a countywide enumeration ccinducledon March 1311i. 2003 which provided the point-in-time population data and a countywide survey interview with sheltered and unsheltered individuals conducted over a 3O-day period in March of 2004 which served as the basis for the subpopulation estimates. I On March 13,2003, teams of outreach workers, county staff, service providers and volunteers fanned out across the . county to conduct the point-in"time enumeration. This effort resulted in the identification of 2,931 homeless individuals enumerated on the. day of the count including 1,882 single individuals and 1,049 persons in families with children. It should be noted that based on homeless population data collected in previous years as well as data collected over the last year, service provider numbers collected on an annual basis and general County demographic data, the Census and Demographic Committee of the Coalition and DPSS staff concur that the point-in-time number generated through the 2003 enumeration represents a significant undercount of the actual homeless population on 21 AGENDAITEIol NO~ PAGE .~ / _OF..5i:L any given day in the County. 2000 US Census Bureau data identifies .nore than one in five households in Riverside County (108,634) with annual incomes below 50% of the County median income. Over 11% of the households (56,043) in the County are classified as very low income with household incomes of less than $12,000 falling below ~ 30% of the median. These low and very-low income households would be considered at-risk for becoming homeless on any given day. Thus, based on these assumptions, a more comprehensive and inclusive point-in-time enumeration is being planned by the Census and Demographics Committee of the Coalition for the last week of January 2005. The methods for determining the homeless subpopulations in general and the chronically homeless in particular were based on the County of Riverside 2004 Homeless Survey which was administered to unshettered and sheltered persons in March of 2004. The 2004 Homeless Assessment Survey involved a comprehensive face-te-face interview process with sheltered and unsheltered homeless adutts throughout the County. Interviewers were trained on how to administer the survey in a standardized format by staff from the Institute for Urban Research and Development. They were trained to ask questions and record responses in a consistent and uniformed manner in order to ensure the integrity of the responses. The 100+ survey questions were developed in order to assess issues related to people's homeless experience such as a history of serious mental illness, substance abuse history, dual diagnosis, HNIAIDS status, veteran status, domestic violence and physical assault, income/employment; education, health care and nutrition, and life skills needs as well as generate vital subpopulation data. The data was entered and analyzed to determine 1) the number of persons (by total number, gender, ethnicity, age, household composition) who had each of these issues 2} prioritization of need, and 3) the best way to meet the needs. The survey also included questions to determine whether survey participants met the HUD definition of chronically homeless. Supportive questions centered on the primary question: "How long have you been currenUy homeless?" and "How many times have you experienced homelessness during the last three years." If persons answered that they were homeless for one year or more and/or that they were homeless four (4) times or more in three (3) years and they. had a diagnosable disability (i.e. mental illness, chronic substance abuse, HIVlAIDS, etc.) they were considered chronically homeless. 35.2% of the survey respondents fit this criterion. The responses were analyzed for sheltered and unsheltered respondents and recorded in Part 2 Homeless Population and SUbpopulations Chart. ~ (b) Describe your community's plans for conducting data collection for completing the "sheltered" portion of Part 1 and 2 at least biennially, starting with a 2005 CoC competition one day, point-in-time study In the last week of January 2005. The County of Riverside's plans for conducting data collection for completing the "sheltered" portion of Part 1 and 2 at least biennially begins with plans to conduct a comprehensive one day, point-in-time enumeration of sheltered and unshettered homeless persons countywide in the last week of January 2005 and will be followed up annually through the implememation of a countywide Homeless Management Information System. DPSS in coordination with the Coalition willi:ontinue to conduct. an annual inventory of Residential and Non-Residential Programs and Services through key person workshop(s) and follow-up phone surveys as described in 1 a. above. However, this process wilt eventually be adjusted as the County of Riverside will increasingly generate "sheltered" data concerning homeless populations including sub-populations through the implementation of its Homeless Management Information System. The CountY was awarded funding for its HMIS during the 2003 Continuum of Care competition. The County's first priority is to bring on board all emergency shelter, transitional housing, and permanent supportive housing providers into its HMIS. All recipients of HUD McKinney-Vento Act program funds are expected to partiCipate in the HMIS over time. Non-HUD McKinney-Vento Act program recipients will also be strongly encouraged to participate in theHMIS. The current methodology of conducting the County of Riverside Inventory of Residential and Non-Residential Programs and Services through key person workshop(s) and follow-up phone surveys will continue to be used to in conjunction with the HMIS to ensure that aU "sheltered" data conceming homeless populations including sub- populations will be captured and used to complete the "sheltered" portion of Part 1 and 2. ~ 22 AGENDA ITeM NO.~ PACE <?2-~ (c) Describe your community's plans for conducting data collection for completing the "unsheltered" portion ,.-. of Part 1 and 2 at least biannually starting with the 2005 CoC competition based upon a one day, point-in- time study, preferably in the lastweek of January 2005. The County of Riverside's plans for conducting data collection for completing the "unsheltered" portion of Part 1 and 2 at least biennially begins with plans to conduct a comprehensive one day, point-in-time enumeration of sheltered and. unsheltered homeless persons countywide in the last week of January 2005. Once the County's HMIS is operational, it is expected that an increasing number of residential and non-residential homeless service providers . will capture 'unsheltered" data through the system. An analytical integration model will be used which will integrate the demographic data captured by the service providers using the HMIS and data captured by service providers not using the HMIS. The County will strongly encourage non-HMIS users to comply with collecting the highest priority data collected by HMIS users. This will enable the County to aggregate high priority client-level data and generate an unduplicated count of clients served. This data will also be augmented by the 18-person street outreach team operated by the County Department of Mental Health. The team members provide outreach services throughout the County and collect highest priority data on a daily basis. (d) Describe any changes in the number of persons reported in the "chronic homeless," sheltered" and "unsheltered" sections of Part 2 from 2003 to 2004. The number of chronic homeless persons in the County's 2003 application was 1,117 or 38.1% of the homeless population. This number was based upon the County of Riverside 2003 Homeless Census. The number of chronic homeless persons in this application is 1 ,032 or 35.2% of the homeless population. This number was based upon the County of Riverside 2004 Homeless Survey. The 2004 survey reflects a more accurate number because the survey contained questions specifically to find out how many homeless persons were chronically homeless whereas the 2003 survey was not designed that way. The total number of homeless persons on a given day identified in the County's 2003 application, 2,931. remains the ,.-. same in the County's 2004 application. However, the number of .sheltered" and .unsheltered" persons has changed slightiy from 2003 as we have not counted those persons using seasonal (Winter Shelter) beds as .shenered" in the 2004 application. : ,.-. 23 AOENDAITEM NO~ PAGE <J 3_OF~ 6. Homeless Management Information System (HMIS) a. Describe in a brief narrative your Continuum of Care (CoC) strategy to implement an HMIS, '-'" providing a schedule for implementation and describing the progress you have made to date, including obtaining the participation of emergency shelter, transitional housing and McKinney- Vento permanent supportive housing providers. The County of Riverside Department of Public Social Services (DPSS) was awarded a grant through the 2003 Continuum of Care application process to develop and implement its HMIS. DPSS staff has participated in HUD sponsored training and technical assistance activities to develop its strategy for. implementing a countywide HMIS. DPSS homeless programs staff has worked in coordination with DPSS Information Technology staff to select a software vendor and finalize the development of a web-based system. DPSSis in the process of hiring a Project Manager and technical support staff to implement the HMIS project countywide. Project staff will work with the selected vendor, Service Point, on the installation of the system and training of the service providers participating in the project. All service providers in the County that receive (as well as those that are applying to receive for the first time) SHP "and other McKinney Vento funding, including those providing street outreach, emergency shelter, transitional housing, permanent supportive housing, and supportive services only have agreed to participate in the HMIS. Representatives of these service providers have participated in the planning process through the Coalition Census and Demographics Committee. The process for bringing service-providers into the HMIS project will be rolled-out over the next year in three basic phases starting with all SHP funded projects in phase one, followed by all other McKinney Vento funded projects in phase two and finally all other service providers participating in the continuum of care system with the capacity to participate in phase three. All phase one service providers will receive the necessary equipment, training and technical assistance to implement the HMIS beginning in the Fall of 2004. The implementation schedule of initial activities includes: Activity Target Dates 7/04 7/04 7/04 8/04 8/04 8/04 8/04 8/04 8/04 9/04 10104 10104 -.....If 1. Hire Project Manager. 2. Hire IT Support Staff. 3. Execute contract with HMIS vendor. 4. Purchase users licenses. 5. Execute contracts with HUD SHP sponsors. 6. Software installation -lead agency. 7. Set up disaster recovery system. 8. Software vendor training for internal staff. 9. Programming and data conversion. 10. Software7hardware installation for HUD SHP funded agencies. 11. Sponsor training. 12. Sponsors begin data input. ./ Please check one of the following which best reflects the status of your CoC in having a Continuum-wide HMIS (see Section 0) of the "Questions and Answers" supplement to the application before completing): The CoC has not yet considered implementing an HMIS. The CoG has been meeting and is considering implementing an HMIS The CoC has decided to implement an HMIS and is selecting needed software and hardware The CoC has implemented a Continuum-wide HMIS The CoC has implemented, but is seeking to update or change its current HMIS The CoC has implemented, but is seeking to expand the coverage of its current HMIS system ~ b. 23-A AGENDA ITEM NO. PAGE <g Lj ~~ Of 9, ~ ~ ,-.... If your CoC has already implemented or is seeking to update or expand its HMIS system, identify in the table below how many of the Current Inventory in 2003 beds listed on your Gaps Analysis chart are included in the CoC's HMIS and are currently providing data on clients into the system. c. Current Inventory in 2003 BedslPercentage Providing Client Data into HMIS Emergency Shelter Transitional Housing Permanent Supportive Housing Individuals I I I ~ ..:.~- Families I I I 23-8 AGENDA ITEM NO. 3 ~ PACE 9<; OF71 Exhibit 1: Continuum of Care Priorities Narrative Priorities a. Describe the methods you use to determine whether projects up for renewal are: (1) performing satisfactorily and (2) effectively addressing the need(s) for which they were designed. ....." Three methods were used to determine whether projects up for renewal were performing satisfactorily and effectively addressing the needs for which they were designed. They were 1) review of APRs; 2) staff reports on sponsor performance; and 3) Coalition Steering Committee site visits with sponsor agencies. Review of all applications (including renewal applications) was accomplished by an RFP Review Panel that consisted of County staff and members of the Coalition Steering Committee. Each panelist was given the proposals to read, review, and evaluate. Renewal project proposals included submission of the most recently completed APR. A two-member sub-committee of the panel was given copies of the most recently submitted APR for each. of the renewal projects. A summary report about project progress including level of persons served, project capacity, and overall program goals and related outcomes were given by the sub-committee to the review panel. In addition, during the months prior to the continuum of care application process, members of the Coalition Steering Committee visited each of the project sponsors with renewal projects up for consideration in the 2004 competition. Site visit participants were provided with information on the projects original proposal for services and performance outcome measurements which were used as a gUideline for evaluating whether they were performing satisfactorily and effectively addressing the need(s) for which they were designed. Participants in the site visits provided the RFP Review Panel with a general assessment of whether projects were satisfactorily achieving their performance obligations. In its role as the lead agency for County of Riverside's continuum of care, DPSS staff has various methods available to determine whether all projects, including the renewal projects in this application, are performing satisfactonly, and effectively addressing the needs for which they were designed. First DPSS staff. have direct contact with program sponsors on a regular basis. All of the SHP recipients are members of the Coalition and its committees. In addition, staff are always available to answer questions and provide technical assistance, and on average interact with each agency monthly, if not more frequently. Oftentimes, these interactions. are on-site at the program locations. In addition, DPSS staff has established formal methods of fulfiDing its responsibilities. as the Lead Agency, and ensuring satisfactory performance. For the SHP funded renewal projects that come through the County, staff 1) review and ....,; provide technical assistance in the application process, thereby assuring that each project fills a gap in the continuum and sets ample, yet attainable program goals; 2) review and provide technical assistance in the Technical Submission process, thereby gaining familiarity with the approved budget, position descriptions, service goals and outcomes; 3) upon approval of the Technical Submission, incorporate the scope of services, service goals, outcomes and budget in the Sub-recipient Agreement between the County and project sponsor; and 4) provide technical assistance on how to collect data for the Annual Performance Report (APR). As a result, these opportunities provided staff with an opportunity to inform the panel how effectively the renewal projects were currently operating and as to whether or not they were performing satisfactorily. b. Describe how each new project proposed for funding will fill a gap in your community's CoC system. Priority 1 (l:Jesert Vista Permanent Supportive Housing Program) is a 3-year permanent supportive housing project that wilt fill a gap in the County's continuum of care system by providing 40 permanent supportive housing units for the chronically homeless. There are presently no permanent supportive housing projects in'the GountyJs continuum of care system specifically focused on addressing the needs of the chronically homeless population. As noted in the Homeless Population and Subpopulations Chart, there are more than 1,000 chronically homeless persons on the streets in the County on a given day. The Desert Vista project will provide a highly supportive environment following the "housing first model8 where chronically homeless individuals can establish themselves in a , safe, stable permanent housing environment and will re-establish trust with social workers and eventually become re- engaged with needed treatment and services so they can live independently and self-sufficiently. Priority 2 (Hope House SRO Housing Program) is a SRO project that will fill a gap in the County's continuum of care system by providing 16 units of SRO housing for disabled homeless persons. As noted in the Homeless Population and Subpopulations Chart, there are more than 1,000 chronically homeless persons on the streets in the County on a given day and thus have a diagnosable disabling condition and almost one-third of the homeless population has a severe mental illness, chronic substance abuse disorder or both, Hope House will provide a highly '-'II 24 AGENDA ITEM NO. 3 1- PACE 1 (/7 Of ?{_ " /"'" supportive environment where homeless persons with disabilities can establish themselves in a safe, stable permanent housing environment and where they can develop the skills to live independently and self-sufficiently. Priority 3 (Martha's Village) is a 1 year renewal request which provides transitional housing for individuals and families, with children. Not to fund this project would increase the gap in transitional housing by 120 beds. Priority 4 (Amelia's light) is a 1 year renewal request which provides transitional housing for families with children. Not to fund this project would increase the gap in transitional housing by 88 beds. Priority 5 (Navajo Trails) is a 1 year renewal request which provides transitional housing for persons living with HIVIAIDS. Not to fund this project would increase the gap in transitional housing by 34 beds. Priority 6 (Operation Safe House) is a 1 year renewal request which provides transitional housing for emancipated and other homeless youth. Not to fund this project would increase the gap in transitional housing by 20 beds. Priority 7 (Shelter From the Storm) is a 1 year renewal request which provides transitional housing for victims of domestic violence. Not to fund this project would increase the gap in transitional housing by 108 beds. Priority 8 (Stable Horizons) is a 1 year renewal request which provides permanent supportive housing. Not to fund this project would increase the gap in transitional housing by 35 beds. Priority 9 (Desert AIDS Project) is a 1 year renewal request which provides supportive selVices. Not to fund this project would increase the gap in selVices by 25 units of service on a given day for people with HIV AIDS. Priority 10 (Southwest County Transitional Housing Program) will fill a gap in the County's continuum of care system by providing 60 beds of transitional housing linked with critical supportive selVices for homeless families with children and chronically homeless single women. There are presently no transitional housing selVices in the Southwest Region of the County. The Southwest County Transitional Housing Program will provide homeless families with children and chronically homeless single women with a safe, stable living environment from which they can engage in needed case management selVices and develop the skills and resources to move successfully into permanent independent or supportive housing and achieve self-sufficiency. Priority 11 (City of Riverside Street Outreach Program) will fill a gap in the County's continuum of care system by providing critical outreach services chronically homeless individuals living in the City. As noted in the Homeless Population and Subpopulations Chart, there are more than 1,000 chronically homeless persons on the streets in the County on a given day. It is estimated that as many as 35% or more than 350 of these individuals live andJor seek emergency assistance in the City of Riverside on any given day. The Street Outreach Program will work to stabilize these individuals and link these persons to long-term case management, supportive selVices and housing options where they can eventually become re-engaged with needed treatment and services. c. Demonstrate how the project selection and priority placement processes were conducted fairly and impartially, and gave equal consideration to projects sponsored by nonprofit organizations. To help ensure a fair and equal process, 1} workshops were conducted, 2) a Request for Proposals was developed, and 3) an Evaluation Panel was formed. A Request for Proposals (RFP) was announced by a flyer and was sent by mail and e-mail to nonprofit organizations throughout the County. A notice was also posted in newspapers throughout the County. The RFP consisted of 1} an introduction (purpose, funding components, threshold requirements, etc.); 2) a continuum"'"ofcare needs assessment! Prioritization; 3) required proposal contents; 4) submittal instructions; 5) evaluation criteria and selection; and 6) general provisions and conditions. Upon release of the Request for Proposals, DPSSstaff and their Cote. application COnsUltant condocted two workShops for potential new applicants and one for renewal applicants. Staff and the consultant organized, provided related materials and instructions, and afterwards, one-on-one technical assistance during each workshop. In addition, staff answered questions before, during, and after each workshop. Agencies interested in applying for a priority program were encouraged to do so and submit their application for review. Review of applications was accomplished by an RFP Review Panel that consisted of DPSS staff and members of the Coalition Steering Committee. The review panel members were not affiliated with organizations that were applicants or were they potential sub-contractors for projects under consideration. Thus, no one had a conflict of interest. Each panelist was given the proposals to read, review, and evaluate all proposals. Each panel member was instructed to /"'" evaluate each proposal based on threshold requirements, its merits, and criteria outlined in the RFP. The evaluation criteria and selection process was outlined in the RFP. Before any final decisions were made, representatives from 25 3L/ Of 9'7 .-- AGENDA ITEM NO. PAGE <:g? each of the agencies that submitted the proposals for new projects were given an opportunity to provide a verbal presentation of their submission. This also allowed for questions to be asked and answered between representatives and panel members. After the verbal presentations were offer, panel members discussed the merits of the proposed "-"" project. Criterion used included: 1) HUO's Permanent Supportive Housing Incentive; 2) HUO's assigned preliminary pro rata need; 3) HUO's Renewal Adjusted Pro Rata Need; and 4) HUO's Exceeding the Adjusted Pro Rata Need Adjustment. As a result, the application submissions were ranked as follows: 1. A new Permanent Supportive Housing Project was ranked first because it met the Coalition's identified priority needs, fills a critical gap in the County continuum of care and according to HUO, the CoC's renewal-adjusted pro rata need would be adjusted to up to $1,500,000 if a permanent supportive housing project was ranked priority 1; 2. A new SRO Project was ranked second because it met the Coalition's identified priority needs, fills a critical gap in the continuum of care, fit within the pro rata need with the permanent supportive housing incentive and meets HUO's priority for funding permanent housing projects; 3. Renewal projects were ranked 3 - 9 based on satisfactorily m~ting identified performance measurements, continuing to fill identified needs in the County continuum of care and finally, based on serving priority populations identified by the Coalition in the following order: chronically homeless, families with children, severely mentally ill, chronic substance abusers, general homeless population; 4. A new Transitional Housing Project was ranked 10 because it met the second prionty project need as well as the first and second population priority need and fills a gap in the County continuum of care. However, the Committee chose to rank this project below existing renewal projects out of concern that that a new project ranked higher than a renewal project may cause a renewal project to be cut from funding; 5. A new Supportive Services Only Project was ranked 11 because it met the third priority project need as well as the first priority population need and fills a gap in the County continuum of care; 6. Shelter + Care project was ranked last per HUO's instructions. Prior~ List for County of Riverside . i.'. ....... r\ ;'. '. .' County of RiversideIDPSS Institute for Urban Research and DeveloDment County of RiversideIDPSS County of RiversideIDPSS County of RiversidelDPSS County or RiversideIDPSS . County of RiversideIDPSS County of RiversideIDPSS County of RiversideIDPSS County of RiversideIDPSS County of RiversideIDPSS County of RiversideIDPSS .. I. ~" _,. ',,' ., . ". 'C'x'" , ......> ..... .>,. .. ...., Episcopal Community Services - Desert Vista Hope House .'. '<'~am'an(tc ;'~ .. "-"" .' "", " I, "',<'" ,', .~. . ,:"',,.,":,", ":.' .'. i'... '. 1 $1,962,776 3 St. Vincent de Paul- Martha's ViIlal!.e Lutheran Social Services - MARB Amelia's Light Episcopal Community Services - Navaio Trails Operation Safehouse - Main Street Transitional Livin!! Prolrram .." Shelter From The Storm - Transitional Housinll Valley Restart Shelter - Stable Horizons Desert AIDS Project - Casas San Milrnel DPSS - Southwest County Transitional HI!. City of Riverside - Street Outreach Prolmlm Housing Authority- Shelter + Care Total Requested Amount: , '. cc.'''' -: ,;:;:.: ',,'; ", PH 2 3 $923,520 10 $525,000 1 TH $279,806 1 TH $231,730 . 1 TH $135,756 1 TH _..';~ , $249,962 1 TH $145,966 1 PH $124,990 1 SSO $1,524,736 3 TH $722,904 3 SSO $93,804 1 $6,920,950 '-' SRO 4 5 6 7 8 9 10 11 12 TRA 26 AGENDAlTEM NO. 3 ~ PAGE <JI< OF 7z_ ~ Exhibit 1: Continuum of Care Supplemental Resources Enrollment and Participation in Mainstream Programs (1) Check those mainstream programs for which your COC systematically helps homeless persons identify, apply for and follow-up to receive benefit under: o SSI 0 SSDI o SCHIP 0 WIA o T ANF 0 Medicaid o Veterans Health Care o Food Stamps ",..- (2) Which policies are currently in place in your CoC to help clients secure these mainstream benefits for which they are eligible? Check those policies implemented by a majority of your CoC's homeless assistance A. Housingproviders: o A majority of homeless assistance providers have case managers systematically assist clients in completing applications for mainstream benefit programs. o The CoC systematically analyzes its projects' APRs to assess and improve access to mainstream programs. o CoC contains a specific planning committee to improve CoC-wide partiCipation in mainstream programs. D A majority of homeless assistance providers use a single application form for four or more of the above mainstream programs. o The COC systematically provides outreach and intake staff specifIC, ongoing training on how to identify engibility and program changes for mainstream programs. o CoC has specialized staff whose only responsibility is to identify, enroll, and follow-up with homeless persons on participation in mainstream programs. o A majority of homeleSS assistance providers supply transportation assistance to clients to attend mainstream benefit appointments. o A majority of horneless assistance providers have staff systematically follow-up to ensure that mainstream benefits are received. D Other (Please describe in 1-2 sentences.) Exhibit 1. CoC Project Performance - Housing and Services This section will assess your CoC's progress in reducing homelessness by helping clients move to permanent housing, access mainstream services and gain employment. Both housing and supportive services projects in your CoC will be examined. For each area below (e,g., permanent housing), tally information from theAPR most recently submitted for the appropriate RENEWAL project(s) on the 2004 Priority Chart. Note: If you are not submitting any renewals in this year's competition for one or more of the areas presented below state "No applicable renewal projects." . 1. Permaherltfiousina. HUD will be assessing the percentage of all participants who remain in permanent SHP or S+C housing for over six. months. (SHP projects. include both SHP-PH and SHP-Safe Haven permanent housing renewals.) Based on responses to APR Question 12(a) and information available on persons who did not leave (e.g., information to respond to APR Question 12(b}) from each of the above permanent housing projects included on your Priority Chart, complete the following: a. What is the number of participants who exited the permanent housing project(s} during the operating year (from r APR Question 12(a})? --1-. b. What is the number of participants who did not leave the project(s) during the operating year? ~. c. Of those who exited, how many stayed longer than 6 months in the permanent housing (from APR Question 12(a})? i. d. Of those who did not leave, how many stayed longer than 6 months in the permanent housing? ---1-. "... e. Of the total number of participants in the permanent housing project(s) (both those who left and those who stayed), what percentage stayed longer than 6 months (both those who left and those who stayed)? 42.9%. 27 AOENDA ITEM NO. 3 4 PAOE ~9 OF 9CJ_ 2. Transitional HousinQ. HUD will be assessing the percentage of all TH clients who move to a permanent housing situation. (SHP-TH, SHP-Safe Haven that is not identified as permanent housing, and SHP-Innovative renewal projects should all be included as transitional housing.) Based on responses to APR Question 14 from each of the ....." above projects included on your Priority Chart complete the following: a. What is the total number of participants who left transitional housing project(s) during the operating year? (Include all persons who left, including those who left to an unknown destination.) ~. b. What is the number of participants who left transitional housing project{s} and moved to permanent housing? -1H-. c. Of the number of participants who left transitional housing, what percentage moved to permanent housing? 45.1 % . B. Supportive Services Continuum of Care ParticiDation in Mainstream Proorams and EmDlovment Chart. HUD will be assessing the percentage of clients in all your renewal projects who gained access to mainstream services and who gained employment. This includes all S+C renewals and all SHP renewals, excluding HMIS projects. Based on responses to APR Question 11 for each of the renewal projects included on your Priority Chart complete the following: 1 2 3 4 Number of Adults Income Source Numbar of % with Who Left Exiting Adults Income (Use the same with Each at Exit number in each Source of (Col 3 + Col1 ceJl) Income x 100) 254 a. SSI 39 15.4% 254 b. SSDI. 16 6.3% 254 c. Social Security 21 8.3% 254 d. General Public Assistance 17 6.7% 254 e. TANF 61 24.0% 254 f. SCHIP 4 1.6% 254 g. Veterans Benefits 3 1.2% 254 h. Emplovment Income 70 27.6% 254 i. Unemplovment Benefits 9 3.5% 254 j. Veterans Health Care 24 9.4% 254 k. Medicaid 29 11.4% 254 I. Food Stamps 34 13.4% 254 m. Other (please specify) 67 26.4% 2.04, n. No Financial Resources 99 39.0% '-' Column 1: Number of Adults Who Left. For each SHP and S..c renewal being submitted in this year's competition. IJse APR Question 2C (Number who leff the program during the operating year). For each APR, add the Number of Singles Not in Families and the Number of Adults in Families. The total represents the number of adults who exited the project during the operating year. Add the totals from each renewal's APR to get the lotal number of adults in the CoC who left these projects during the operating year. Enter this same total on each line in Column 1. Column 2: Income Source; Income sources from the APR Question 11. Column 3: Number of Exiting Adults with Source of Income. Using the information in each project's APR Question 11 D (Income Sources at Exit), add the total number of adults who, upon exiting the project. had each source of income. Column 4: % with Income at Exit. Divide Column 3 by Column 1, then mulliplyby 100 and round to the nearest first decimal place (e.g. 38.1%). '-' 28 AOENDAITEM NO~ PACE 10 OF 97 ~ ,-... c. Use of Other Mainstream Resources. Using the following format, describe how the identified mainstream resources are currently (w~hin the past 2 years) being used to assist homeless persons (see definition of "homeless person" in Glossary). "Prevention" activities are not to be included. Please ensure that there is no overlap between the resource funds listed on your Project leveraging Chart and the uses/projects described below. (Although you may require multiple pages to respond to this item, your response will count as only one page towards the 3D-page limitation.) Mainstream Resources COBG ,-... ,-... Use of Resource in CoC System for Homeless Persons (e.g., rehab of rental units, job training, etc.) Transitional living Program Provide shelter and counseling to homeless families Transitional Living Program ADA Compliance Re-€mployment program Facilities Rehab Shelter and transitional beds; construction; rental assistance and vouchers Operating Costs for homeless shelter programs Public Services Supportive Services Dual Diagnosis Program Homeless Prevention Program Operating Costs for homeless programs Specific Project Name Genesis Lutheran Social Services MARS Vista Sunrise/CASAS Vista Sunrise Martha's Village & Kitchen City of Riverside Street Outreach Coachella Valley Rescue Mission FISH Whiteside Manor Development Dept. Alternatives to Domestic Violence ~ .::-.- Quality outreach services and resources to victims of Altematives to domestic violence Domestic VIOlence Emergency Shelter for Youth Operation Safehouse Emergency shelter and counseling to homeless youth Operation Safehouse Emergency shelter and outreach services to homeless P.W. Enhancement Center Services for homeless persons Community Pantry Food, transportation and supplies H.O.P.E. Food, medical assistance, transportation services, Idyllwild HELP Center housing assistance, utility vouchers, counseling services 29 $ Amount or number of unitslbeds provided within last 2 years specifically for the homeless B units, 32 beds $40,000 $23,800 22 units, 88 beds $196,000 $15,000 $30,000 $295,595 $40,000 $10,000 $50,000 $7,500 $45,000 $19,500 $1,549 $10,000 $10,000 $3,000 $16,000 $15.000 AGENDA ITEM NO.~ PAGE 9/ Of 99_ HOME Modular for food storage Food Temporary housing for homeless migrant farm workers Weekend feeding program for homeless persons Food distribution program Job and computer training basic skills Renovations to facility that provides temporary shelter One-stop center for information. resource referrals and supportive services Renovation of the detox center for women Food distribution Provides breakfast, and lunch Operation of an emergency homeless shelter To complete a second emergency shelter Food distribution Food distribution Food distribution Menifee Valley Community Cupboard $166,900 Las Mananitas I & II $10,000 $10.000 $3,000 '-' Daughters of Zion FISH of the Lower Coachella Valley Destiny Training and Leaming Resource Center $3,000 Nightengale Manor $5,000 ECS Desert Resource Center $25,000 ABC Recovery Center $10,000 $10,000 Blythe Emergency Food Pantry Harmony K~chen $9,000 $5,000 $4.000 $3,000 $9,365 '-' Richard Allen Community Services FOOD NOW 51. Martha Community Food Pantry Perris Food Bank Program $20,000 Hospital acImissionltreatment, court and law Riverside Rape Crisis enforcement, accompaniment, and advocacy Center $1.900 Emergency food program ~ - New Construction Affordable Housing Program ~ Housing Choice Section 8 (affordable rent) Vouchers (only if 'priority' is given to homeless) Public Housing Permanent Housing (only if units are dedicated to homeless) Mental Health Block Mental health care Grant T ernecula Senior Center $9,000 . Hope HouSe $350,000 $850,000 Vista Sunrise Desert VISta, Navajo Trails 24 vouchers Vista Sunrise CASAS 25 beds Desert Vista, Navajo Trails 85 dients ""'" 29-A AGENDA ITEM NO.~ PAGE(2 Of'l~_ ---- ~ .~ Adult Systems of Care Desert Vista, Navajo $253,713 Trails Counseling: group sessions, psychiatric medication and Main St Transitional $12,600 general support Living Program Outreach and counseling Ri"erside County $45,000 Mental Health Substance Abuse Treatment beds Desert VISta, Navajo 20 beds Block Grant Trails Substance Abuse Treatment Dav Treatment $114,750 Social Services Food stamps, child care and cash aide for clients with Riverside County - $62,400 Block Grant children DPSS Welfare-to-Work CaI Works & Adult Systems of Care Hope House $109,218 Education support for GED, Life skills training, career Main St Transitional $20,000-$40,000 development and assessment, on the job training and Living Program case management. Intemships and Work Program Main St Transitional $15,800 Living Program Childcare (GAIN) Shelter from the Storm $35,725 Food Stamps - Cash Aid TANF $61,188 Transilionalliving expenses - rent, utilities, food A Women's Place TLP $22,600 stamps State-Funded WlC Riverside County - $28,728 Programs DPSS Homeless Assistance Ri':erside County - $1,169,625 DPSS Health Services Riverside County - $39,176 DPSS Education - ABElESL Martha's Village & $12,600 Kitchen HIV medication program Desert Vista, Navajo $540,000 Trails Health coverage Desert VISta, Navajo 50 dients :ii Trails ---' . MedicaIJh()usi~gItransportation Desert Vista, Navajo 10 dients Trails SSI Hope House $90,000 AB 2034 Hope House $601,557 Emergency Housing Assistance Program Hope House $10,022 Realignment Funds Hope House $900,000 Case management and operating expenses Sl'elter from the Storm $100,000 MCH StaffinQ and operations Shelter from the Storm $250,670 29-8 34 Of 1{ AGENDA ITEM NO. PAGE 93 OCJP Direct Services - shelter staffing and benefits Shelter from the Storm $676,999 Medi<al program for health benefits Stable Horizons $400 Disability benefits Stable Horizons $40 CalWorkslfood stamps benefits for monthly income and Stable Horizons $104 securing food EDD-GAIN assisted residents in job search and training Stable Horizons $167 Emergency Housing Assistance Program Stable Horizons $80,000 Emergency Food and Sheller - subsidizes cost of Stable Horizons $37,500 operating (sheller nights and hoVcoId meals) Assistance with prescriptions Vic:ta Sunrise . $76,000 Emergency ShelterlCase Management Services Project Achieve $50,000 Riverside Federal Funded Veterans benefits including health care, monthly Stable Horizons $50 Programs income and counseling Disability benefits Stable Horizons $23 Emergency Food and Shelter -Valley RestarVStable $122,086 Horizons -Gef'lesislMARB $108,149 -Martha's Village & $79,814 Kitchen -Sheller from the $64,816 Storm -Riverside Coonty- $165.468 DPSS -Desert AIDSNista $25,246 Sunrise -Project Achieve $40,000 Riverside -Alternatives to $36,000 Essential Services/Operations Domestic VIOlence ~ -Riverside County $20,000 -"'---' Mental Health -Whiteside Manor $25,000 -Operatiori Safehouse $35,000 -Lutheran Social $80,110 Services -Valley Restart $70,600 -Project Achieve $25,000 Riverside -Shelter from the $25,000 Storm -RACS $25,000 -Riverside Counly- $5O,On DPSS -Concemed Family $5,000 -IURD $30,000 -NiQhtenQale Manor $25,000 ......, ...." ......, 29-C AGENDA ITEM NO. '1 j PACE j'l Of 99_ --- --- ~ -Emergency Housing $25,000 Project City/County Funded Hot Weather Shelter Martha's Village & $20,000 Programs Kitchen Medical Clinic Martha's Village & $10,000 Kitchen Food Services Martha's Village & $10,000 Kitchen Medical services Desert Vista. Navajo $120,000 Trails (n-home serviceslhealth care Desert Vista, Navajo 20 clients. $22,000 Trails local medical Desert Vista, Navajo $5,000 Trails Food Desert Vista, Navajo 42 clients, $16,128 Trails Showers and hygiene vouchers Desert Vista 2,088 unns Navajo Trails Food and personal items Shelter from the Storm $20,000 Food and personal items Shelter from the Storm $10,000 Time limited reunification ContractlPASS contract Stable Horizons $146 Mental & Substance Abuse Counseling Stable Horizons $240 Health Insurance Vista Sunrise $150,000 CounselinglMedication Monitoring Vista Sunrise $72,000 Groceries Vista Sunrise $7,500 . Emergency Shelter/Case Management Services Project Achieve $600,000 Riverside Public Health Nurse to provide health education Riverside County $2.5QO - -- Medical Care (Urgent care) Public Health $26,160 -"'"._-~ Health Insurance MISP $144.000 Foundations (Identify by name) Desert Healthcare Transportation to appointments (no charge) Desert Vista, Navajo $57,600 District Trails Desert Healthcare Psychiatric and counseling services Desert Vista, Navajo $200,000 District Trails People Helping Clothing Desert Vista, Navajo $20,000 People Trails FIND Food Desert VISta, NavajoTrts. $20,800 29-0 ACENDAITEI4 NO.~ PAGE 9 )' _Of...2:z... Change a Life Assistance to youth for emergency and medical needs Main SI Transitional $25,000 Foundation Living Program Verizon Foundation aptop computers and training for residents Shelter from the Storm $30,000 United Way of the Preschool and client supplies Shelter from the Storm $82,350 Desert Food Wengert Foundation Building remodel Desert AIDS Project $85,000 Vista Sunrise Community Computer lab Martha's Village & $25,000 Foundation Kilchen Verizon Foundation Computer lab Martha's Vii/age & $9,900 Kitchen Dragicevich Residential Martha's ViUage& $5,000 Charitable Kitchen Foundation World Savings Residential Martha's Village & $4,000 Kitchen Desert Healthcare Medical Clinic Martha's Village & $25,000 District Kitchen United Way Hot Weather Shelter Martha's Village & $5,000 Kitchen United Way Medical Clinic Martha's Village & $10,000 Kitchen United Way Food Services Martha's Village & $53,500 Kitchen Community Emergency Shelter Services Project Achieve $10,000 Foundation Riverside Other '-'" """" ..ii.__ """" 29-E AOENDAITEM NO~ PAOE9~ OF 7<1---- '" Continuum of Care: Project Leveraging (Complete only one chart for the entire Continuum of Care and insert in Exhibit 1. This entire chart will count as only one page towards the 3D-page limitation) Name of Project *Value of Written Commitment Type of Contribution Source or Provider ~alJmr~; ." . . .8arah'sHQuse . Episcopal Community Services - Desert Vista ..Spp~.?i!I~C()'~()artJn~ntC)f SocialServiees' . $10,000 Episcopal Community Services $216,000 Outreach Episcopal Community Services $90,000 Outreach Riverside County Mental Health $120,000 Food and Clothing Well in the Desert $234,000 Volunteers Well in the Desert $54,000 $139,840 2 Institute for Urban Research $422,962 and Development - Hope House Benefits Assistance and Riverside County DPSS $320,529 Supportive Services 3 SI. Vincent de Paul - Children's Services Martha's Village & Kitchen $350,000 Martha's Village and Kitchen General Fund ---. Career and Education Martha's Village & Kitchen $200,000 Center General Fund Medical Clinic Joseph Family Foundation and $88,950 Martha's Village & Kitchen General Fund In-kind Volunteer Services $60,000 Operations Martha's Village & Kitchen $208,580 General Fund Supportive Services Martha's Village & Kitchen $33,000 E- __ General Fund 4 Lutheran Social Services Lease March Air Reserve Base Joint $58,475 MARS Powers Authority Volunteer Hours $5,200 Client Group Presentation UCR Health Depl. $500 Client Group Presentation Riverside Health Agency $500 Client Group Presentation Jefferson House $150 Eligibility and Employment Riverside County Department $16,343 '" Services of Public Social Services 30 AGENDA ITEM NO. PAGE ? 7 3'1 Of 92... Community Development City of Moreno Valley $4,000 Block Grant Emergency Shelter Grant Riverside County Economic $23.778 Development Agency Client Rent Lutheran Social Services - $10,000 MARB 5 Episcopal Community Operations/Supportive Episcopal Community Services $45,291 Services - Navajo Trails Services Client medical and social Desert AIDS Project $342,800 services 6 Operation Safehouse - Main Cash Grant Award United Way of the Inland $10.000 Street Transitional Living Valley's Program Cash Grant Award Riverside County Mental Health $21.900 Cash Grant Award Cal-Wellness $750 Cash Grant Award Department of Health & Human $73.796 Services Cash Grant Award Riverside County Community $12,500 Action 7 Shelter from the Storm Florence Region City of Palm Desert $165,600 Transitional Housing Center - Lease Legal Services to Victims Helem M. Reinsch Legal Clinic $50,000 of Domestic Violence Schoolteacher from Mary Palm Springs Unified School $18.000 Heckmann School for District Children victims of DV Volunteer hours Volunteers $6.720 Operations/Supportive Shelter from the Storm $68,666 Services 8 Valley Restart Shelter, Inc. Donations, Rents Valley Restart, Individuals $16,000 Childcare Parga's Daycare $2,080 ~ tn-kind donated fumiture Local churcheslindividuals $1.200 -' In-kind volunteer hours Local churcheslindividuals $14,500 Below fair market rents Progeny Properties $4,068 In-kind general donations Individuals $7.600 In-kind fundraisinq Individualslbusinesses $3.000 9 Desert AIDS Project Case Management Ryan White CARE Act $560.254 Housing Assistance HOPWA Riverside County $183.854 Housing Coordination HOPWA Riverside County $76.560 Primary Medical Care Ryan White CARE Act $519,542 30-A "-'" ""'" "-'" AGENDA ITEM NO. PAGE ~ <6 31{ Of cr 2. ~ ",,--. ~ F oodfT ransportation Ryan White CARE Act $258,142 Testing/Counseling Stale of California $21,575 Home Health Care HOPWA - Riverside County $27,325 Peer Advocacy Ryan White CARE Act $25,000 Pharmaceutical A~istance Ryan White CARE Act $72,000 Dental Services Ryan White CARE Act $175,000 Minority AIDS Initiative Center for Disease Control $125,000 AIDS Assistance Program Food vouchers Private donations $10,800 CASAS San Miguel Rent/utilities/office space Hyder & Company/Coachella $4,800 Valley Housing Coalition Supportive Services Desert AIDS Proiect $29,760 10 Department of Public Social New construction Riverside County Department $400,000 Services - lake Elsinore of Public Social Services Project Food and clothing HOPE $162,000 Supportive Services and Economic Development Agency $430,560 T rainina - Workforce Investment 11 City of Riverside Outreach Shelter beds Project Achieve $112,500 Program Operations/Supportive City of Riverside Development $162,000 Services Dep!. 12 Housing Authority (S-+C) In-kind services Riverside County Mental Health $93,000 TOTAL $6,970,950 'Please enter the value of the contribution for which.!i!m have a written commitment at time of application submission. 30-8 AGENDA ITEM NO. 3 L/ PAGE 91 OfCfC/_ /'" CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: HONORABLE MAYOR, AND MEMBERS OF THE CITY COUNCIL FROM: RICHARD J. W A TENP AUGH, CITY MANAGER DATE: CITY COUNCIL MEETING OF AUGUST 10, 2004 SUBJECT: COMMUNITY DEVELOPMENT DEPARTMENT CONTRACT STAFF PERSONAL & PROFESSIONAL SERVICE CONTRACTS BACKGROUND The City of Lake Elsinore has been utilizing contract personnel to assist in the performance and provision of specialized planning and engineering duties in the Community Development Department for over a decade. Because ofthe unprecedented growth of our community, the number of contract staff has increased from two members in the early 90' s to seven staff members today. Because these members have started at different times, their contracts commence and expire at various times. It is the intent of staff to accomplish the following: 1) create a uniform, consistent, and legal contract format, and 2) coincide the term of each contract with the City's budget cycle. ~ DISCUSSION With the consensus of all contract staff and with the assistance ofthe City Attorney's Office, the city has developed a new contract format which is being proposed to be used for all future negotiations with contract staff. This contract format offers a more efficient and consistent method of negotiating terms. In addition, the contract life will coincide with budget cycles to ensure monies will be appropriated prior to entering into contracts. The following contract staff members are included: Chuck Mackey, City Traffic Engineer Dave Salomon, Contract Engineer Carole Donahoe, Contract Planner Kirt Coury, Associate Planner Bob Stover, Engineering Inspector Duane Morita, Senior Planner Linda Miller, Associate Planner FISCAL IMPACTS No direct fiscal impact to the city will be caused resulting from these contracts. Although the funds are allocated in the budget, 100% of these funds are recovered thru the City's Cost Recovery Program. RECOMMENDATION It is recommended that the City Council authorize the City Manager to prepare and enter into contract with the above contract staffto provide specialized planning and engineering services on an annual basis. ~ AGENDA ITEM NO. 3 S .. PAGE~~~J.~OF~? -) ~ REPORT TO THE CITY COUNCIL AUGUST 10,2004 PAGE 2 ....., SUBJECT: COMMUNITY DEVELOPMENT DEPARTMENT CONTRACT STAFF PERSONAL & PROFFESIONAL SERVICE CONTRACTS PREPARED BY: Armando G. Villa, Planning & Code Enforcement Manager REVIEWED BY: ....., ....., A~ENDA ITEM NO. PAGE 2- OF :SS j5' CITY OF LAKE ELSINORE PERSONAL SERVICES CONTRACT .................................***********.************************************.************************* THIS AGREEMENT made and entered into on August 4, 2004 by the City of Lake Elsinore, a municipal corporation, party of ~he fIrst part, hereinafter referred to as CITY, and CONTRACTOR David S. Solomon FOR USE BY THE ADMINISTRATIVE SERVICES DEPT. S.S/E.I.N. NO. Vendor # MAILING ADDRESS Purchase Order # CITY, STATE, ZIP Community Development Department, Engineering Division PHONE NUMBER ( ) Document Preparer: Ken A. Seumalo, Engineering Manager Date 8/4/04 Ext. or Telephone # 951-674-3124 x 244 party of the second part, hereinafter referred to as CONTRACTOR. CONTRACT PERIOD: From: August 10,2004 - TO: June 30, 2005. WITNESSETH: That in consideration of the covenants and agreements herein expressed and of the faithful performance by CONTRACTOR of all covenants and agreements, the CITY agrees to pay CONTRACTOR the following: A rate of sixty-five ($65.00) per hour. Based on providing up to 30 hours per week. Additional hours may be available and necessary to carry out project loads and contingent upon approval of the Director of Community Development Department. Payment processing will begin upon presentation of a time sheet (format as provided and approved by City), and invoice for services rendered. Task Statement: (Please see attached Scope of Services description as Exhibit "A".) -- EXHIBIT "A" A IT ACHED 1. TERMS AND CONDITIONS INDEPENDENT CONTRACTOR -It is understood that CONTRACTOR, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of CITY. CONTRACTOR shall obtain no rights to retirement benefits or other benefits which accrue to CITY's employees, and CONTRACTOR hereby expressly waives any claim it may have to any such rights.. 2. HOLD HARMLESS - CONTRACTOR shall be responsible for and hold the CITY harmless from all damage to property, injury to persons, and loss, expense, inconvenience, and delay that may be caused by or result from any act, omission, or neglect of CONTRACTOR. 3. NON-ASSIGNMENT -It is understood and agreed that CONTRACTOR shall not assign, sublet, or transfer any interest in this agreement without written consent of CITY. 4. CERTIFICATION OF EMPLOYMENT STATUS - By signing this agreement, CONTRACTOR certifies that he/she is not an employee of the City of Lake Elsinore. 5. APPLICABLE LAW - This agreement shall be governed by and construed in accordance with the laws of the State ofCalifomia. 6. AUDIT CLAUSE - In accepting this agreement with the City of Lake Elsinore, CONTRACTOR agrees that books, records, documents, accounting procedures, practices, or any other items of the service provider relevant to the agreement are subject to examination by the City of Lake Elsinore. 7. TERMINATION - This agreement may be terminated by CITY immediately for any cause or by either party without cause upon thirty (30) days' written notice of termination. Upon termination, CONTRACTOR shall be entitled to compensation for services performed up to the effective date of termination. 8. DOCUMENTS - All plans, studies, documents and other writings prepared by and for CONTRACTOR in the course of implementing this agreement, except working notepad internal documents, shall become the property of CITY upon payment to CONTRACTOR for such work, and CITY shall have the sole right to use such materials in its discretion without further compensation to CONTRACTOR or to any other party. ~ (Signatures follow on next page) AaENDA ITEM NO. PAGE 5 OF 3S- 55 - ..............................................********~*.*********************.**************************** RETURN TO: CITY OF LAKE ELSINORE 130 S. MAIN STREET LAKE ELSINORE, CA 92530 A TTN: CITY MANAGER ......, IN WITNESS WHEREOF, the parties hereto have here~ this contract this 4- day of ,20~ CITY OF LAKE ELSINORE CONTRACTOR City Manager k;rL~ Contractor Director of Community Development Department *********************************************************************************************************** ......, NON-DISCRIMINATION CLAUSE The City of Lake Elsinore, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act and other Federal laws and regulations and California law and regulations, does not discriminate on the basis ofrace, color, ethnicity, national origin, sex, age, religion, disability, political affiliation, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to employment and the provision of municipal services. """ AGENDA ITEM NO. '3 S- PAGE Lf OF 3$ ~ City of Lake Elsinore Community Development Department Engineering Division EXHIBIT "A" Scope of Services Engineering ConSultant Services Consultant agrees to provide project management and related consulting services for the City of Lake Elsinore's Community Development Department as directed by the Engineering Manager and/or the Director of Community Development as set forth below. It is understood based on the representations made by the Consultant that he/she is specially trained, experienced, and competent to perform the special services which will be required by this scope of services. In addition, it is understood that the consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services and the terms and conditions described herein: I. Review and process Engineering design for streets, storm drains or public works projects as assigned by the Engineering Manager and/or Director of Community Development. ,,- 2. Prepare or cause to be prepared by processing, managing, and monitoring the preparation of any County, State or Federal documents related to project development or processing. 3. Prepare interoffice memoranda, prepare routine staff reports and recommendations to the Engineering Manager or Director of Community Development. 4. Respond to inquiries, both orally and in writing, interpret Engineering policies, state laws, and local ordinances, explain division and department procedures. 5. Perform field inspections, and attend conferences and meetings or other public functions as an ex-officio member of City's Staff 6. Consultant shall provide hislher own automobile and pager/cell phone. 7. If determined necessary, provide assistance at the public counter. ,,- J~ A~ENDA ITEM J:W. PAGE ~ OF 3 5 I CITY OF LAKE ELSINORE PERSONAL SERVICES CONTRACT *********************************************************************************************************** THIS AGREEMENT made and entered into on August 4, 2004 by the City of Lake Elsinore, a municipal corporation, party of the fIrst part, hereinafter referred to as CITY, and CONTRACTOR Bob Stover, Incorporated ~<I FOR USE BY THE ADMINISTRATIVE SERVICES DEPT. S.S/E.I.N. NO. Vendor # MAILING ADDRESS Purchase Order # CITY, STATE, ZIP Community Development Department, Engineering Division PHONE NUMBER ( ) Document Preparer: Ken A. Seumalo, Engineering Manager Date 8/4/04 Ext. or Telephone # 951-674-3124 x 244 party of the second part, hereinafter referred to as CONTRACTOR. CONTRACT PERIOD: From: August 10,2004 - TO: June 30, 2005. WITNESSETH: That in consideration of the covenants and agreements herein expressed and of the faithful performance by CONTRACTOR of all covenants and agreements, the CITY agrees to pay CONTRACTOR the following: A rate of fIfty-two dollars and 17/100 ($52.17) per hour. Based on providing up to 40 hours per week. Additional hours may be available and necessary to carry out project loads and contingent upon approval of the Director of Community Development Department. Payment processing will begin upon presentation of a time sheet (format as provided and approved by City), and invoice for services rendered. Task Statement: (Please see attached Scope of Services description as Exhibit "A".) EXHIBIT "A" ATTACHED ......., EXHIBIT"B" ATTACHED TERMS AND CONDITIONS 1. INDEPENDENT CONTRACTOR - It is understood that CONTRACTOR, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of CITY. CONTRACTOR shall obtain no rights to retirement benefits or other benefits which accrue to CITY's employees, and CONTRACTOR hereby expressly waives any claim it may have to any such rights.. 2. HOLD HARMLESS - CONTRACTOR shall be responsible for and hold the CITY harmless from all damage to property, injury to persons, and loss, expense, inconvenience, and delay that may be caused by or result from any act, omission, or neglect of CONTRACTOR. 3. NON-ASSIGNMENT - It is understood and agreed that CONTRACTOR shall not assign, sublet, or transfer any interest in this agreement without written consent of CITY. 4. CERTIFICATION OF EMPLOYMENT STATUS - By signing this agreement, CONTRACTOR certifies that he/she is not an employee of the City of Lake Elsinore. 5. APPLICABLE LAW - This agreement shall be governed by and construed in accordance with the laws of the State of California. 6. AUDIT CLAUSE - In accepting this agreement with the City of Lake Elsinore, CONTRACTOR agrees that books, records, documents, accounting procedures, practices, or any other items of the service provider relevant to the agreement are subject to examination by the City of Lake Elsinore. 7 . TERMINATION. This agreement may be terminated by CITY immediately for any cause or by either party without cause upon thirty (30) days' written notice of termination. Upon termination, CONTRACTOR shall be entitled to compensation for services performed up to the effective date of termination. 8. DOCUMENTS - All plans, studies, documents and other writings prepared by and for CONTRACTOR in the course of implementing this agreement, except working notepad internal documents, shall become the property of CITY upon payment to CONTRACTOR for such work, and CITY shall have the sole right to use such materials in its discretion without further compensation to CONTRACTOR or to any other party. AGENDA ITEM NO. . PAGE ro OF 3~ 3~ ......., (Signatures follow on next page) ........................................................................................................... RETURN TO: ~ CITY OF LAKE ELSINORE 130 S. MAIN STREET LAKE ELSINORE, CA 92530 A1TN: CITY MANAGER IN WITNESS WHEREOF, the parties hereto have hereunto set their hand to this contract this day of ,20_ CITY OF LAKE ELSINORE , CONTRACTOR /.5~t5 S7?71/GIZ. /NL ~~ - Contractor p"eJFSr;t:>elVi City Manager Director of Community Development Department -- ~..-n_i1i...n..*.*..iji ..-.....* ...."i. .-.-..-..**,j,*..-... *...... ....................... .......... .... .",.....-.. NON-DISCRIMINATION CLAUSE The City of Lake Elsinore, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section S04 of the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act and other Federal laws and regulations and California law and regulations, does not discriminate on the basis of race, color, ethnicity, national origin, sex, age, religion, disability, political affiliation, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to employment and the provision of municipal services. ",.....-.. AGENDA ITEM NO. PAGE 2 OF 3S- 3~i -,... '... EXlIIBIT "A" SCOPE OF SERVICES CITY OF LAIffi ELSINORE ......" CO~STRUCTIO~ CO~'TRACT AD~lIl\T}STRA TIO~ SERVICES Consultant agrees to provide Contract Administration Services for the City of Lake Elsinore awarded Contract work as directed by the City Engineer as set forth below: 1. Conduct pre-construction meetings. 2. Contractors administrative sLbmittals coordination. 3. Contractors construction prcgress schedule review, evaluation, and monitoring. 4. Coordination of te~hnical and material submittal review and processing. 5. Coordination of contractors requests for information/clarification and responses thereto. 6. Coordination of materials testing and analysis, designer review and evaluation efforts, and regulatory agencies involvement. '-' 7. Conduct periodic project progress meetings with contractor, City, designer, and other participants to discuss schedules, problems and future plans. 8. Management of change order and extra work processes, including force account work. Includes documentation and logging of potential changes, review and analysis of contrac.tors price proposals. coordination of independent cost estimat~s. negotiation of prices, and cOITIrlete documentation of the process, including preparation of change order do~uments. 9. :Management and coordination of resolutions to construction problems and design/construction conflicts. 10. :Managing the inspection plan. coordinating inspector's work and reviewing inspectors docum~ntation. 11. f\1onitoIing the contingency budgets for the projects in conjunction with the change order process. 12. Managing and resolving issues associated with prevailing wage requirements, liens....." and stop notices; subcontractor, employee and material supplier payments, subcontractor substitutions; EEO management; and f\tBE participation. 3 :;- (1) AQENOA HEM ~. ,/ "PAGE ?) OF .3 J ! . .~ ".-.... 13. Claims review, analysis, and settlement. 14. Coordination of Final inspection, punch list completion, and final as-built preparation. CONSTRUCTIO~ INSPECTION SERVICES Consultant agrees to provide Construction Inspection Services for the City of Lake Elsinore awarded Contract work as set forth below: 1. Review and be familiar with the projects' Plans and Specifications 2. Attend me~tings and conferences as required. 3. Review submittals and discuss with the City's appointed Construction Contract Manager/Administrator as required. 4.. Meet with Contractor regularly and review proposed work plan, including specific details that may affect the progress. 5. :Monitor quality of construction contractors work for confonnance with the plans, specificatjons, and other contract documents. Discuss discrepancies as they occur. ".-.... 6. Prepare 8.nd submit daily and weekly summary inspection reports. 7. Record information related to Contractors work cre\\.'s and performance; equipment at site; weather; instruction given/received; visitors to the jobsites; construction activiti.:s in progress, completed, started, etc.: deficiencies not.?d, construction problems encountered and resolution actions taken; recording of jobs it.? accidents and injurie s; etc. 8. ~lonitor schedules and testing as required, including sampling, and renew of test results. 9. t\lake measurements and calculate quantities and develop pay estimates as required, and submit to the City appointed Construction C ootract ~lanager/ Administrator. 10. Develop "Punch List" items. 11. Review items requiring corrective action with Contractor and submit final acceptance report when corrections have been made. 12. Serve as general liaison between Contractor and City appointed Construction Contract t\lanager. ".-.... 13. Coordinate on-going construction surveys and staking as required. '3 S AQENDA ITEM NO. ,/ (2) PAGE.-3....0F 3~ - -.-. '.. I . ..... l\IISCELLANEOUS FIELD SERVICES AND COORDIl'\' A TION TASKS """"'" Consultant agrees to provide Field Services and Coordination Tasks as set forth below: 1. Assist City Engineer with field evaluation and resolution of business and citizen complaints associated with public works infrastructure conditions, repair, etc. 2. Attend Public Works Director/City Engineer staff meetings. 3. Maintain file system for encroachment permit documents and records. City will establish operating budget/accounts for reimbursing Consultant for the efforts associated with these miscellaneous tasks. Consultant agrees to provide Construction Observation Services for Developer and Permit work within the City's Public Right-of-\Vay as set forth below: 1. Review and be familiar with the projects' Plans and Specifications and Permit or Developer agreement Special Provisions. 2. Attend meetings and conferences as required. ......., 3. Record information related to work performance; instruction given/received; construction activities in progress, completed, started, etc.; deficiencies noted; construction problems encountered and resolution notification, actions taken; etc. 4. Review schedules and testing as required, including sampling, and review of test results. 5. ?\10nitor construction work performance, as required, and identify/report discrepancies as they occur. 6. Review items reqUiTIng corrective action with Developer/Permittee and submit acceptance recommendation to City when corrections have been made. 7. Serve as general field liaison between Developer/Permittee and City appointed Project ?\1anager. '-' (3) AGENDA ITEM NO. :):; PAGE I 0 OF '3 S EXHIBIT 'B' ,.--. INSPECTION SCOPE OF SERVICES · Daily logs shall be completed in the office and submitted to the Engineering Manager at the end of each working day. Log information shall include the project name, date, weather conditions, operations, equipment used, workforce used, any discussions, decisions and/or changes made. · Certificates of Occupancy and Site Inspection sheets shall be submitted to the Engineering Manager at the end of each working day that they are performed. · Site meetings shall be made upon request by and between staff. Attendance to these meetings shall be mandatory. · Hours of construction are anticipated to be 7:00 a.m. to 5:00 p.m., inspection hours shall be 6:30 a.m. to 4:30 p.m., unless otherwise approved by the Engineering Manager. · Encroachment permit inspection appointments shall be scheduled through the Engineering Secretary or by another Engineering Manager appointee. ,.-- · Consultant will provide his/her own automobile and pager/cell phone. ,.-- Ac.ENDA ITEM NO. S ~ PAGE J I OF J 5 - *********************************************************************************************************** CITY OF LAKE ELSINORE PERSONAL SERVICES CONTRACT THIS AGREEMENT made and entered into on ,20_. by the City of Lake Elsinore, a municipal corporation, party of the frrst part, hereinafter referred to as CITY, and ....." CONTRACTOR Linda M. Miller FOR USE BY THE ADMINISTRATIVE SERVICES DEPT. S.S/E.I.N. NO. Vendor # MAILING ADDRESS Purchase Order # CITY, STATE, ZIP Community Development Department, Planning Division PHONE NUMBER ( ) Document Preparer: , Planning Manager Date Ext. or Telephone # party of the second part, hereinafter referred to as CONTRACTOR. CONTRACT PERIOD: From: August 10.2004 - TO: June 30. 2005. WITNESSETH: That in consideration of the covenants and agreements herein expressed and of the faithful performance by CONTRACTOR of all covenants and agreements, the CITY agrees to pay CONTRACTOR the following; A rate of$ oer hour. Based on providing up to 24 hours per week. Additional hours may be available and necessary to carry-out project loads and contingent upon approval of the Director of Community Development. Payment processing will begin upon presentation ofa time sheet (format as provided and approved by City), and invoice for services rendered. Task Statement: (Please see attached Scope of Services description as Exhibit "A".) EXHffiIT "A" ATTACHED ....." TERMS AND CONDITIONS I. INDEPENDENT CONTRACTOR - It is understood that CONTRACTOR, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of CITY. CONTRACTOR shall obtain no rights to retirement benefits or other benefits which accrue to CITY's employees, and CONTRACTOR hereby expressly waives, any claim it may have to any such rights.. 2. HOLD HARMLESS - CONTRACTOR shall be responsible for and hold the CITY harmless from all damage to property, injury to persons, and loss, expense, inconvenience, and delay that may be caused by or result from any act, omission, or neglect of CONTRACTOR, 3, NON-ASSIGNMENT - It is understood and agreed that CONTRACTOR shall not assign, sublet, or transfer any interest in this agreement without written consent of CITY. 4. CERTIFICATION OF EMPLOYMENT STATUS - By signing this agreement. CONTRACTOR certifies that he/she is not an employee of the City of Lake Elsinore, S. APPLICABLE LAW - This agreement shall be governed by and construed in accordance with the laws of the State of California. 6. AUDIT CLAUSE - In accepting this agreement with the City of Lake Elsinore, CONTRACTOR agrees that books, records, documents, accounting procedures, practices, or any other items of the service provider relevant to the agreement are subject to examination by the City of Lake Elsinore. 7. TERMINATION - This agreement may be terminated by CITY immediately for any cause or by either party without cause upon thirty (30) days' written notice of termination. Upon termination, CONTRACTOR shall be entitled to compensation for services performed up to the effective date of termination. 8. DOCUMENTS - All plans, studies, documents and other writings prepared by and for CONTRACTOR in the course of implementing this agreement, except working notepad internal documents, shall become the property of CITY upon payment to CONTRACTOR for such work, and CITY shall have the sole right to use such materials in its discretion without further compensation to CONTRACTOR or to any other party. ....." (Signatures follow on next page) AGENDA ITEM NO. ]~ PAGEJ2.. OF 1. 5 *********************************************************************************************************** ~TURN TO: CITY OF LAKE ELSINORE 130 S. MAIN STREET LAKE ELSINORE, CA 92530 A1TN: CITY MANAGER IN WITNESS WHEREOF, the parties hereto have hereunto set their hand to this contract this day of ,20_ CITY OF LAKE ELSINORE CONTRACTOR City Manager Contractor Director of Conununity Development ~******************************************************************************************************** NON-DISCRIMINATION CLAUSE The City of Lake Elsinore, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act and other Federal laws and regulations and California law and regulations, does not discriminate on the basis of race, color, ethnicity, national origin, sex, age, religion, disability, political affiliation, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to employment and the provision of municipal services. ~ A~ENDA ITEM NO. 3.s' PAGE J J OF .z 5' City of Lake Elsinore Community Development Department Planning Division ......." EXHIBIT "A" Scope of Services City Planning Consultant Services Consultant agrees to provide professional urban planning and related consulting services for the City of Lake Elsinore's Community Development Department as directed by the Planning Manager and/or the Director of Community Development as set forth below. It is understood based on the representations made by the Consultant that he/she is specially trained, experienced, and competent to perform the special services which will be required by this scope of services. In addition, it is understood that the consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services and the terms and conditions described herein: 1. Review and process Planning, Land Use, and Zoning applications as assigned by the Planning Manager and/or Director of Community Development based on the level of complexity and expertise possessed by the Consultant which may include but is not limited to Annexations, Design Review{s), Tentative Tract & Parcel Maps (subdivisions), Specific Plans, Specific Plan Amendments, Zoning Code Amendments, Zone Changes, General Plan Amendments, Variances, Conditional Use Permits and extensions of time for the above applications. ...." 2. Prepare or cause to be prepared by processing, managing, and monitoring the preparation of any environmental clearance document pursuant to the California Environmental Quality Act and related to the processing of any of the above referenced applications. 3. Prepare interoffice memoranda, prepare routine staff reports and recommendations to the Planning Manager, Director .of Community Development, Planning Commission and City Council. 4. Respond to inquiries, both orally and in writing, interpret planning policies, state laws, and local ordinances, explains division and department procedures. 5. Perform field inspections, and attend conferences and meetings or other public functions as an ex-officio member of city's staff. 6. If determined necessary, provide assistance at the public counter. 'wttI' U:\avilla\miscfile\Exhibil A Planning Consulting Services.doc July 20, 2004 AQENDA ITEM NO. '3 ~ PAGE I Lf OF 1S CITY OF LAKE ELSINORE PERSONAL SERVICES CONTRACT *********************************************************************************************************** ~ THIS AGREEMENT made and entered into on ,20_. by the City of Lake Elsinore, a municipal )oration, party of the fIrst part, hereinafter referred to as CITY, and CONTRACTOR Kirt A. Coury FOR USE BY THE ADMINISTRATIVE SERVICES DEPT. S.S/E.I.N. NO. Vendor # MAILING ADDRESS Purchase Order # CITY, STATE, ZIP Community Development Department, Planning Division PHONE NUMBER ( ) Document Preparer: Planning Manager Date Ext. or Telephone # party of the second part, hereinafter referred to as CONTRACTOR. CONTRACT PERIOD: From: August 10,2004 - TO: June 30,2005. WITNESSETH: That in consideration of the covenants and agreements herein expressed and of the faithful performance by CONTRACTOR of all covenants and agreements, the CITY agrees to pay CONTRACTOR the following; A rate of $51.15 per hour. Based on providing up to 30 hours per week. Additional hours may be available and necessary to carry-out project loads and contingent upon approval of the Director of Community Development. Payment processing will begin upon presentation of a time sheet (format as provided and approved by City), and invoice for services rendered. Task Statement: (Please see attached Scope of Services description as Exhibit "A".) ~EXHIBIT "A" ATTACHED TERMS AND CONDITIONS I. INDEPENDENT CONTRACTOR - It is understood that CONTRACTOR, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of CITY. CONTRACTOR shall obtain no rights to retirement benefits or other benefits which accrue to CITY's employees, and CONTRACTOR hereby expressly waives any claim it may have to any such rights.. 2. HOLD HARMLESS - CONTRACTOR shall be responsible for and hold the CITY harmless from all damage to property, injury to persons, and loss, expense, inconvenience, and delay that may be caused by or result from any act, omission, or neglect of CONTRACTOR. 3. NON-ASSIGNMENT - It is understood and agreed that CONTRACTOR shall not assign, sublet, or transfer any interest in this agreement without written consent of CITY. 4. CERTIFICATION OF EMPLOYMENT STATUS - By signing this agreement, CONTRACTOR certifies that he/she is not an employee of the City of Lake Elsinore. 5. APPLICABLE LAW - This agreement shall be governed by and construed in accordance with the laws of the State of California. 6. AUDIT CLAUSE - In accepting this agreement with the City of Lake Elsinore, CONTRACTOR agrees that books, records, documents, accounting procedures, practices, or any other items of the service provider relevant to the agreement are subject to examination by the City of Lake Elsinore. 7. TERMINATION - This agreement may be terminated by CITY immediately for any cause or by either party without cause upon thirty (30) days' written notice of termination. Upon termination, CONTRACTOR shall be entitled to compensation for services performed up to the effective date of termination. 8. DOCUMENTS - All plans, studies, documents and other writings prepared by and for CONTRACTOR in the course of implementing this agreement, except working notepad internal documents, shall become the property of CITY upon payment to CONTRACTOR for such work, and CITY shall have the sole right to ~ use such materials in its discretion without further compensation to CONTRACTOR or to any other party. (Signatures follow on next page) AGENDA ITEM NO. 3) PAGE~OF 35 ........................................................................................................... RETURN TO: CITY OF LAKE ELSINORE 130 S. MAIN STREET LAKE ELSINORE, CA 92530 ATTN: CITY MANAGER ......" IN WITNESS WHEREOF, the parties hereto have hereunto set their hand to this contract this day of , 20_ CITY OF LAKE ELSINORE CONTRACTOR City Manager co_~ Director of Community Development .........................................................................................................*. ....." NON-DISCRIMINATION CLAUSE The City of Lake Elsinore, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act and other Federal laws and regulations and California law and regulations, does not discriminate on the basis ofrace, color, ethnicity, national origin, sex, age, religion, disability, political affiliation, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to employment and the provision of municipal services. ....." AGENDA ITEM NO. PAGE J b OF 35 35. ..--... City of Lake Elsinore Community Development Department Planning Division EXHIBIT "A" Scope of Services City Planning Consultant Services Consultant agrees to provide professional urban planning and related consulting services for the City of Lake Elsinore's Community Development Department as directed by the Planning Manager and/or the Director of Community Development as set forth below. It is understood based on the representations made by the Consultant that he/she is specially trained, experienced, and competent to perform the special services which will be required by this scope of services. In addition, it is understood that the consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services and the terms and conditions described herein: ,,--.- 1. Review and process Planning, Land Use, and Zoning applications as assigned by the Planning Manager and/or Director of Community Development based on the level of complexity and expertise possessed by the Consultant which may include but is not limited to Annexations, Design Review(s), Tentative Tract & Parcel Maps (subdivisions), Specific Plans, Specific Plan Amendments, Zoning Code Amendments, Zone Changes, General Plan Amendments, Variances, Conditional Use Permits and extensions of time for the above applications. 2. Prepare or cause to be prepared by processing, managing, and monitoring the preparation of any environmental clearance document pursuant to the California Environmental Quality Act and related to the processing of any of the above referenced applications. 3. Prepare interoffice memoranda, prepare routine staff reports and recommendations to the Planning Manager, Director of Community Development, Planning Commission and City Council. 4. Respond to inquiries, both orally and in writing, interpret planning policies, state laws, and local ordinances, explains division and department procedures. 5. Perform field inspections, and attend conferences and meetings or other public functions as an ex-officio member of city's staff. .--... 6. If determined necessary, provide assistance at the public counter. U:\avilla\miscfile\Exhibit A Planning Consulting Services.doc July 20, 2004 AGENDA ITEM NO. 35"' PAGEJ20F 35 CITY OF LAKE ELSINORE PERSONAL SERVICES CONTRACT *********************************************************************************************************** THIS AGREEMENT made and entered into on .20_. by the City of Lake Elsinore, a municipal corporation, party of the fIrst part, hereinafter referred to as CITY, and """ CONTRACTOR Carole K. Donahoe FOR USE BY THE ADMINISTRATIVE SERVICES DEPT. S.S/E.I.N. NO. Vendor # MAILING ADDRESS Purchase Order # CITY, STATE, ZIP . Community Development Department, Planning Division PHONE NUMBER ( ) Document Preparer: , Planning Manager Date Ext. or Telephone # party of the second part, hereinafter referred to as CONTRACTOR. CONTRACT PERIOD: From: August 10,2004 - TO: June 30, 2005. WITNESSETH: That in consideration of the covenants and agreements herein expressed and of the faithful performance by CONTRACTOR of all covenants and agreements, the CITY agrees to pay CONTRACTOR the following; A rate of $51.15 per hour. Based on providing up to 24 hours per week. Additional hours may be available and necessary to carry-out project loads and contingent upon approval of the Director of Community Development. Payment processing will begin upon presentation of a time sheet (format as provided and approved by City), and invoice for services rendered. Task Statement: (Please see attached Scope of Services description as Exhibit "A".) EXHffiIT "A" A IT ACHED """ TERMS AND CONDITIONS I. INDEPENDENT CONTRACTOR -It is understood that CONTRACTOR, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of CITY. CONTRACTOR shall obtain no rights to retirement benefits or other benefits which accrue to CITY's employees, and CONTRACTOR hereby expressly waives any claim it may have to any such rights.. 2. HOLD HARMLESS - CONTRACTOR shall be responsible for and hold the CITY harmless from all damage to property, injury to persons, and loss, expense, inconvenience, and delay that may be caused by or result from any act, omission, or neglect of CONTRACTOR. 3. NON-ASSIGNMENT - It is understood and agreed that CONTRACTOR shall not assign, sublet, or transfer any interest in this agreement without written consent of CITY. 4. CERTIFICATION OF EMPLOYMENT STATUS - By signing this agreement, CONTRACTOR certifies that he/she is not an employee of the City of Lake Elsinore. 5. APPLICABLE LAW - This agreement shall be governed by and construed in accordance with the laws of the State of California. 6. AUDIT CLAUSE - In accepting this agreement with the City of Lake Elsinore. CONTRACTOR agrees that books, records, documents. accounting procedures, practices, or any other items of the service provider relevant to the agreement are subject to examination by the City of Lake Elsinore. 7. TERMINATION - This agreement may be terminated by CITY immediately for any cause or by either party without cause upon thirty (30) days' written notice of termination. Upon termination, CONTRACTOR shall be entitled to compensation for services performed up to the effective date of termination. 8. DOCUMENTS - All plans, studies, documents and other writings prepared by and for CONTRACTOR in the course of implementing this agreement, except working notepad internal documents, shall become the property of CITY upon payment to CONTRACTOR for such work, and CITY shall have the sole right to use such materials in its discretion without further compensation to CONTRACTOR or to any other party. """ (Signatures follow on next page) AGENDA ITEM NO. 3 t;s PAGEJl..- OF :) ~ ******..*......*...**........*.**.**..**.***********************************.****************************** ~ TO: CITY OF LAKE ELSINORE 130 S. MAIN STREET LAKE ELSINORE, CA 92530 ATIN: CITY MANAGER IN WITNESS WHEREOF, the parties hereto have hereunto set their hand to this contract this day of ,20_ CITY OF LAKE ELSINORE CONTRACTOR City Manager ~ J~) 15 fYntll h~--l Contractor Director of Community Development ~******************.************************************************************************************* NON-DISCRlMINA nON CLAUSE The City of Lake Elsinore, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act and other Federal laws and regulations and California law and regulations, does not discriminate on the basis of race, color, ethnicity, national origin, sex, age, religion, disability, political affiliation, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to employment and the provision of municipal services. ~ -- A<iilENDA ITEM NO. 3 ) PAGE 1 Of OF q '5 City of Lake Elsinore Community Development Department Planning Diyision """ EXHIBIT "A" Scope of Services City Planning Consultant Services Consultant agrees to provide professional urban planning and related consulting services for the City of Lake Elsinore's Community Development Department as directed by the Planning Manager and/or the Director of Community Development as set forth below. It is understood based on the representations made by the Consultant that he/she is specially trained, experienced, and competent to perform the special services which will be required by this scope of services. In addition, it is understood that the consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services and the terms and conditions described herein: 1. Review and process Planning, Land Use, and Zoning applications as assigned by the Planning Manager and/or Director of Community Development based on the level of complexity and expertise posses~ed by the Consultant which may include but is not limited to Annexations, Design Review(s), Tentative Tract & Parcel Maps (subdivisions), Specific Plans, Specific Plan Amendments, Zoning Code Amendments, Zone Changes, General Plan Amendments, Variances, Conditional Use Permits and extensions of time for the above applications. """ 2. Prepare or cause to be prepared by processing, managing, and monitoring the preparation of any environmental clearance document pursuant to the California Environmental Quality Act and related to the processing of any of the above referenced applications. 3. Prepare interoffice memoranda, prepare routine staffreports and recommendations to the Planning Manager, Director of Community Development, Planning Commission and City Council. 4. Respond to inquiries, both orally and in writing, interpret planning policies, state laws, and local ordinances, explains division and department procedures. S. Perform field inspections, and attend cQnferences and meetings or other public functions as an ex-officio member of city's staff. 6. If determined necessary, provide assistance at the public counter. ""'" U:\avilla\miscfile\Exhibit A Planning Consulting Services.doc July 20, 2004 AQENDA ITEM NO. PAGE ~O OF 5:) 3S CITY OF LAKE ELSINORE PERSONAL SERVICES CONTRACT *********************************************************************************************************** /"'" THIS AGREEMENT made and entered into on , 20_. by the City of Lake Elsinore, a municipal ,Joration, party of the fIrst part, hereinafter referred to as CITY, and CONTRACTOR Duane A. Morita FOR USE BY THE ADMINISTRATIVE SERVICES DEPT. S.S/E.I.N. NO. Vendor # MAILING ADDRESS Purchase Order # CITY, STATE, ZIP Community Development Department, Planning Division PHONE NUMBER ( ) Document Preparer: , Planning Manager Date Ext. or Telephone # party of the second part, hereinafter referred to as CONTRACTOR. CONTRACT PERIOD: From: August 10,2004 - TO: June 30, 2005. WITNESSETH: That in consideration of the covenants and agreements herein expressed and of the faithful performance by CONTRACTOR of all covenants and agreements, the CITY agrees to pay CONTRACTOR the following; A rate of $67.51 oer hour. Based on providing up to 30 hours per week. Additional hours may be available and necessary to carry-out project loads and contingent upon approval of the Director of Community Development. Payment processing will begin upon presentation of a time sheet (format as provided and approved by City), and invoice for services rendered. Task Statement: (Please see attached Scope of Services description as Exhibit "A".) ,,- EXHIBIT "A" A IT ACHED TERMS AND CONDITIONS I. INDEPENDENT CONTRACTOR - It is understood that CONTRACTOR, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of CITY. CONTRACTOR shall obtain no rights to retirement benefits or other benefits which accrue to CITY's employees, and CONTRACTOR hereby expressly waives any claim it may have to any such rights.. 2. HOLD HARMLESS - CONTRACTOR shall be responsible for and hold the CITY harmless from all damage to property, injury to persons, and loss, expense, inconvenience, and delay that may be caused by or result from any act, omission, or neglect of CONTRACTOR. 3. NON-ASSIGNMENT - It is understood and agreed that CONTRACTOR shall not assign, sublet, or transfer any interest in this agreement without written consent of CITY. 4. CERTIFICATION OF EMPLOYMENT STATUS - By signing this agreement, CONTRACTOR certifies that he/she is not an employee of the City of Lake Elsinore. 5. APPLICABLE LAW - This agreement shall be governed by and construed in accordance with the laws of the State of California. 6. AUDIT CLAUSE - In accepting this agreement with the City of Lake Elsinore, CONTRACTOR agrees that books, records, documents, accounting procedures, practices, or any other items of the service provider relevant to the agreement are subject to examination by the City of Lake Elsinore. 7. TERMINATION - This agreement may be terminated by CITY immediately for any cause or by either party without cause upon thirty (30) days' written notice of termination. Upon termination, CONTRACTOR shall be entitled to compensation for services performed up to the effective date of termination. 8. DOCUMENTS - All plans, studies, documents and other writings prepared by and for CONTRACTOR in the course of implementing this agreement, except working notepad internal documents, shall become the property of CITY upon payment to CONTRACTOR for such work, and CITY shall have the sole right to ~ use such materials in its discretion without further compensation to CONTRACTOR or to any other party. (Signatures follow on next page) ACiaENDA ITEM NO. PAGE '2 I OF 3S- 3) ........................................................................................................... RETURN TO: CITY OF LAKE ELSINORE 130 S. MAIN STREET LAKE ELSINORE, CA 92530 ATTN: CITY MANAGER 'wJ1f IN WITNESS WHEREOF, the parties hereto have hereunto set their hand to this contract this day of ,20_ CITY OF LAKE ELSINORE City Manager Director of Community Development Department ...........................................................*............................................... "'" NON-D1SCRIMINA nON CLAUSE The City of Lake Elsinore, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act and other Federal laws and regulations and California law and regulations, does not discriminate on the basis of race, color, ethnicity, national origin, sex, age, religion, disability, political affiliation, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to employment and the provision of municipal services. ""'" AGENDA ITEM NO. ::3 5" PAGE 9-- 0-0F 3 S j ",.--. City of Lake Elsinore Community Development Department Planning Division EXHIBIT "A" Scope of Services City Planning Consultant Services Consultant agrees to provide professional urban planning and related consulting services for the City of Lake Elsinore's Community Development Department as directed by the Planning Manager and/or the Director of Comlpunity Development as set forth below. It is understood based on the representations made by the Consultant that he/she is specially trained, experienced, and competent to perform the special services which will be required by this scope of services. In addition, it is understood that the consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services and the terms and conditions described herein: ~, 1. Review and process Planning, Land Use, and Zoning applications as assigned by the Planning Manager and/or Director of Community Development based on the level of complexity and expertise possessed by the Consultant which may include but is not limited to Annexations, Design Review(s), Tentative Tract & Parcel Maps (subdivisions), Specific Plans, Specific Plan Amendments, Zoning Code Amendments, Zone Changes, General Plan Amendments, Variances, Conditional Use Permits and extensions of time for the above applications. 2. Prepare or cause to be prepared by processing, managing, and monitoring the preparation of any environmental clearance document pursuant to the California Environmental Quality Act and related to the processing of any of the above referenced applications. 3. Prepare interoffice memoranda, prepare routine staff reports and recommendations to the Planning Manager, Director of Community Development, Planning Commission and City Council. 4. Respond to inquiries, both orally and in writing, interpret planning policies, state laws, and local ordinances, explains division and department procedures. 5. Perform field inspections, and attend conferences and meetings or other public functions as an ex-officio member of city's staff. ",.--. 6. If determined necessary, provide assistance at the public counter. U:\avilla\miscfile\Exhibit A Planning Consulting Services.doc July 20, 2004 /" A~ENDA ITEM NO. J ~ PAGE ?-3 OF .3.5 CONTRACT FOR CONSULTANT SERVICES BY AND BETWEEN THE CITY OF LAKE ELSINORE AND CONSULTANT '-'" This Agreement, made and entered into this 10th day of August, 2004 by and between the CITY OF LAKE ELSINORE, a Municipal Corporation hereinafter referred to as "City" and, hereinafter referred to as RConsultantR: CONTRACT PERIOD: August 10, 2004 to June 30, 2005 WHEREAS, the-City desires to retain the services of Consultant to assist the City's staff as defined by the Scope of Services described in Exhibit "A" attached hereto: NOW THEREFORE, in consideration of the mutual covenants and ..", Agreements herein contained, the parties agree as follows: 1. The City hereby retains the Consultant to serve as the Ci ty' s Consultant, such persons who shall be employed by the Consultant and any and all sub-Contractors to the Consultant. 2. The Consultant agrees to perform such services and specific tasks as described in Item 6 of this document. Consultant will provide his/her own automobile and pager/cell phone. 3. Subject to the limitation of paragraph 13, the service of the Consultant will begin immediately and shall continue at the wish of the City or Consultant. Projects requiring services of the Consultant shall be specified by City issued purchase orders. 1 ......" AaENDA ITEM N9. 3 S PAGE :2 LI OF 35 ".-- 4. The Consultant shall not make any changes in the scope of work as outlined herein at any time without prior written authorization from the City. City representative authorized to amend the Scope of Services is the Engineering Manager/City Engineer. 5. The Consultant agrees to the fee for services as described in Item 6 of this document. PaYment processing will begin upon presentation of an invoice for services rendered. The City will process the invoice for paYment in the usual and normal manner after receipt. It shall be the responsibility of the Consultant to present such invoice in a timely manner and to be familiar with dates of submittal as related to City Council and/or Redevelopment Agency deadlines for paYment approval. /"'"' 6 . The Consultant agrees that the hourly fee for services is $71.60 dollars per hour. 7. City may authorize Consultant in writing to perform additional services not included in the Scope of Services. Consultant will be compensated for such services on a flat fee basis agreeable to both parties. Additional services will be invoiced separately from services performed in accordance with the Scope of Services. Such invoices will include sufficient detail to assure that work performed is in compliance with the above-referred written service Agreement. PaYment will be made in accordance with provisions of this Agreement or provisions in the authorization for additional services. The following representative of City is ".-- 2 ACiMENDA ITEM NO. .3:S " PAGE ?- 5' OF 3 '5' authorized to order such additional services: Engineering Manager/City Engineer. ......" 8. The Consultant, Chuck Mackey is its Consultant Project Manager who shall be available and attend meetings as may be determined necessary by the City's designated Project Manager, the Engineering Manager/City Engineer. 9. The Consultant Project Manager shall be available for all required interpretation of the Contract documents when such interpretation is not available from appropriate team members. 10. The City shall have the right to reduce the Scope of Services of the Consultant at any time and for any reason upon written notice to the Consultant, specifying the nature and extent of such reduction. In such event, the Consultant will be compensated for work already performed in accordance with the '-'" accepted schedule. For incomplete tasks in progress, Contractor will be compensated for actual costs and work performed until the time such notice is received. 11. The City will review the invoices submitted by Consultant to verify that services performed and products submitted are consistent with this Agreement and its exhibit. Should the City determine that the Consultant has not performed its obligation as stated in this Contract in a satisfactory manner, the City will, within ten (10) business days of receipt of said invoice, notify the Consultant in writing of its determination specifying in detail the deficiencies it has perceived with the Consultant's performance. The Consultant shall have ten (10) business days in 3 ....., 35 AGENDA ITEM NO. . <{ PAGE ?- \0 OF j ~ which to respond or remedy said deficiencies. All costs for such corrections shall be borne by the Consultant and shall not increase the fees. Should approval of the City not be obtained within ten (10) business days of the submittal of the corrected work, the City may then terminate this Agreement upon written notice to the Consultant. If the City does not notify the Consultant in writing of any perceived deficiencies in work products or performance, the work will be considered adequate and consistent with the terms of this Agreement. 12. Consultant shall not assign or sublet, transfer, convey, pledge, or otherwise dispose of this Contract without the prior written consent of the City. -- 13. It is the intent of this Contract to secure the personal services of the Consultant or ,duly authorized and competent representative or representatives acceptable to the City. Failure of the Consultant, for any reason, to make personal services of such a person available to the City to the extent necessary to perform the services required, skillfully and promptly, shall be cause for termination of the Contract. 14. In the event of the death or disability of the Consultant Project Manager, any qualified principal of the Consultant is authorized, subject to the approval of the City, to continue, perform and complete all of the terms covenant to provisions contained in this Agreement as the completing Consultant Project Manager. ,........ 4 AQENDA ITEM NO. ~~ PAGECL 7 OF 15. When the City shall have reasonable grounds for believing that the Consultant will be unable to perform this Agreement fully .....", and satisfactorily within the time fixed for performance, or claim of merit exists or will exist against the Consultant or the City rising out of negligence of the Consultant or the Consultant's breach of any provisions of this Agreement, then the City may withhold paYment of any amount otherwise due and payable to the Consultant hereunder. The City will notify Consultant in writing prior to taking action under this provision, specifying explicitly the grounds for such action. Any amounts withheld may be retained by the City for such periods as it may deem advisable to protect the City against such loss and shall, after written notice to Consul tant, be applied in satisfaction of any claim hereunder described. This provision is intended solely for the benefit of .....", the City and no person shall have any right against the City or claim against the City by reason of the City'S failure or refusal to withhold monies. Interest will be payable by the City on any amounts withheld under this provision if it is determined that the City did not have cause to believe that there was reasonable grounds for withholding such monies per this section. This provision is not intended to limit or otherwise prejudice any of the rights of the City. 16. The acceptance by the Consultant, their successors or assign of final paYment due on termination of this Contract, shall constitute a full and complete release of the City from any and all claims, demands and causes of action whatsoever with the 5 """" AQENDA ITEM NO. 2 ~ PAGE ':l g OF J S-- ~ Consultant, their successors or assigns have or may have against the City under the provision of this Contract. 17. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to the Agreement are confidential until released by the City to the public and the Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City prior to such release. All such reports, information, data and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional cost or expense to the City. Notwithstanding such ownership, Consultant will be entitled to make and obtain copies of such reports and information and to retain copies for its files. ~ Consultant may distribute and reproduce such information as it deems appropriate once such information has been made public by the City. 18. The Consultant shall be liable to and hereby agrees to indemnify and hold harmless the City, each officer, agent, employee of the City, against all claims against any of them arising out of the error, omission or negligent act of the Consultant or anyone employed by the Consultant in the performance of this Contract. Notwithstanding this provision, Consultant will not be required to indemnify City or hold City harmless from any challenge to any ordinance or resolution of City challenging the adoption of any plan, amendment or Environmental Impact Report, except where such ~. 6 '2S- AQENDA ITEM NO. 7 n Cj j )". PAGE~OF - challenge results in the sole active negligence of Consultant, its agents, sub-Contractors or employees. ~ 19. The Consultant shall maintain minimum insurance limits in the following areas: a) General Liability: $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury, personal injury and property damage. b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. c) Employer's Liability: $1,000,000 per accident for bodily injury or disease. d) Professional Liability: $1,000,000 per claim and aggregate. NOTE: Chuck Mackey (Consultant) will name the City as ~ additional insured to the General and Automobile Liability insurance policies. The above stated policies will not terminate, be canceled, or coverage reduced until after thirty (30) days written notice is given to the City. 20. Except as otherwise provided herein, any notice, approval, acceptance, request, bill, demand or statement hereunder from either party to the other, shall be given by either personal service or by certified mail, postage prepaid, addressed to the respective parties as follows: To City: City of Lake Elsinore Engineering Division 130 S. Main Street Lake Elsinore, CA 92530 7 ~ AGENDA ITEM NO. PAGE ':) 0 OF 35 0~1 ,,-- To Consultant: Either party may at any time change such address by delivering or mailing as aforesaid, to the other party, a notice stating the change of address. 21. The Consultant covenants that neither they nor any officer of the corporation, or partnership, as the case may be, if the Consultant be a corporation or partnership, has any interests, nor shall they acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of the "...- Consultant's services hereunder. Consultant further covenants that in the performance of this Contract, no person having such interest shall be employed by them. Consultant further covenants that Consultant is not Contracted with or performing any service directly or indirectly, with a developer and/or property owner and/or firm and/or partnership owning property in the Project Area for a period of nine (9) months after the completion of this Contract. 22. It is understood that Consultant shall adequately complete and properly submit all work required under Scope of Work in accordance with the accepted schedule, subject to the limitations of paragraph 23 below, the parties acknowledging that time is of the essence. ,,-- 8 ~ AGENDA ITEM NO. 3.) PAGE/2J \ OF '3 ~ 23. The Consultant will not be in default if the failure to """""" perform this Agreement arises out of causes beyond his control and without the fault or negligence of the Consultant. Such causes may include, but are not restricted to, acts of God or of the public enemy; acts of government in either its sovereign or Contractual capacity; fires; floods; epidemics; quarantine restrictions; strikes; and abnormal weather conditions; but in every case, the failure to perform must be beyond the control and without the fault or negligence of the Consultant. If the failure to perform is caused by the default of a sub-Contractor, and if such default arises out of causes beyond the control of both the consultant and sub-Contractor, and without the fault or negligence of either of them, the Consultant shall not be liable to City for failure to perform. ....., 24. If any action at law or in equity, including an action for declaratory relief, brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney fees which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which they may be entitled. 25. The paYments to be made by the City to Consultant in accordance with Item 5 of this document, will be paid within thirty (30) calendar days of the date hereof, as pertains to initial paYment; and within thirty (30) calendar days after the billing for acceptable work as pertains to task paYments and refundable 9 """""" AGENDA ITEM NO. :> ~ PAGE '3:2- OF J S ~ retentions as described in this paragraph. The City will pay to the Consultant interest at rate .of per annum equal to the then current federal discount rate as announced and declared by the Federal Home Bank Loan Board, Eleventh District, San Francisco, California, if not paid within thirty (30) calendar days as specified herein. All accounts delinquent ninety (90) calendar days or more may result in the stoppage of all work by the Consultant, and written notice of this action will be provided to the City, as well as all affected parties. Continuation of work shall be commenced upon paYment of all fees due. 26. This Agreement supersedes any and all other Agreements, either oral or in writing, between the parties hereto with respect to the subject matter hereof and contains all of the covenants and ~ Agreements between the parties with respect to said matter, and each party to this Agreement acknowledge that no representations, inducements, promises or representations, orally or otherwise, have been made by any party or anyone acting on behalf of any party, which are not embodied herein; that no Agreement, statement, or promise not contained in this Agreement shall be valid or binding. ,,-.... 10 AQENDA ITEM NO. J S" " PAGE 3 3. OF 5S IN WITNESS HEREOF, the parties hereto have executed this '-' Agreement on the year and date first hereinabove written. CONSULTANT RECOMMENDED FOR APPROVAL ~fl1~ Director of Community Development Approved as to for.m and legality: '-' City Attorney City Manager 11 .""" AflENDA ITEM NO. ~ 5 ~ PAGE 3y OF ~S- ----- EXHIBIT 'AI SCOPE OF SERVICES CITY OF LAKE ELSINORE CITY TRAFFIC ENGINEERING SERVICES Consultant agrees to provide City Traffic Engineering Services for the City of Lake Elsinore as directed by the Engineering Manager/City Engineer, as set forth below: .~ 6 . 7. ,....... 1. Review traffic operations and traffic safety complaints and requests for services; make routine staff reports; and write letters regarding traffic engineering functions under the direction of the City. 2. Investigate items, prepare interoffice memoranda, prepare routine reports and recommendations, attend meetings as an ex-officio member of the City's staff. 3. Provide traffic engineering and transportation planning review of development projects and reports within and affecting the City. Review studies performed by others for environmental assessments, precise plans of design, conditional use permits, tentative tract maps, and similar projects, make recommendations on study results concerning impacts and mitigation measures; overall circulation patterns, parking design and layout; signing, striping, and markings; signalization; roadway capacity, and changes to existing facilities. 4 . Conduct special traffic engineering studies which may be needed to augment field observation and the review of existing traffic accident, traffic speed and traffic volume data. 5. Prepare traffic control plans and signing, striping and marking plans. Provide special reports, investigations, and impact studies as directed by the City. Provide any and all other ,consulting services that, in the opinion of the Engineering Manager/City Engineer, the Traffic Engineering Consultant is qualified to perform and is in the interest of the City for the Traffic Engineering Consultant to provide. 12 AQENDA ITEM NO. r PAGE '3 '=' OF 3S- 3)-