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Home My WebLink About06/22/2004 CC Reports r r , t~ ~ r 1. l I I', I a~ b. 2. 3. 4. 31. 22~ 32. 33. 34. 35. ~ MINUTES REGULAR CITY COUNCIL MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 11,2004 ****************************************************************** CALL TO ORDER The Regular City Council Meeting was called to order by Mayor Buckley at 5 :20 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER, BUCKLEY ,......... ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Watenpaugh, Assistant City Manager Best, City Attorney Leibold, Administrative Services Director Pressey, Community Development Director Brady, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Engineering Manager Seumalo, Information/Communications Manager Dennis, Parks & Open Space Manager Fazzio, Planning Manager Villa, Public Works Manager Payne, Recreation &. Tourism Manager Fazzio, City Treasurer Weber and City Clerk/Human Resources Director Kasad. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGA TION Significant exposure to litigation pursuant to subdivision (b)(3)(C) ofGov't Code Section 54956.9. (2 cases). ,-.. B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code ~ 54965.8) AGENDA ITEM \ 10-..., PAGE OF I ~ Page Two - City Council Minutes - May 11,2004 ......" Property: Lot G and the north easterly 385.00 feet of Lot C of Tract 23988- 2. Negotiating Parties: City of Lake Elsinore and Elsinore Valley Municipal Water District. Under Negotiation: Price & Terms. City Attorney Leibold announced the Closed Session discussion items as listed above. THE REGULAR CITY COUNCIL MEETING WAS RECESSED TO CLOSED SESSION AT 5:21 P.M. The Closed Session discussion was completed at 6:55 p.m. RECONVENE IN PUBLIC SESSION (7:00 P.M.) ......., Mayor Buckley reconvened the Regular City Council Meeting in Public Session at 7:10 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Emerson Brigham. INVOCATION - MOMENT OF SILENCE Mayor Buckley led the meeting in a moment of silent reflection. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER, BUCKLEY ABSENT: COUNCILMEMBERS: NONE ......., AGENDA ITEM \ I ~, PAGE d- OF I <6 "" Page Three - City Council Minutes - May 11,2004 Also present were: City Manager Watenpaugh, Assistant City Manager Best, City Attorney Leibold, Administrative Services Director Pressey, Community Development Director Brady, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Engineering Manager Seumalo, Information/Communications Manager Dennis, Parks & Open Space Manager Fazzio, Planning Manager Villa, Public Works Manager Payne, Recreation & Tourism Manager Fazzio, City Treasurer Weber and City Clerk/Human Resources Director Kasad. PRESENTATIONS/CEREMONIALS a. Proclamation - Older Americans Month. /""' Mayor Buckley called Arline Gulbransen, Paul Cluck and Dolley Quigley forward for presentation; and read and presented the Proclamation. Ms. Gulbransen noted that Mr. Cluck and Mrs. Quigley were very important seniors for the Center, and detailed their volunteer activities. b. Proclamation - Veterans Appreciation Month. Mayor Buckley noted the recognition and indicated that no representative was present to accept the proclamation. He called all of the Veterans in the audience forward, and read and presented the Proclamation. c. Presentation - Police Chief Bill Walsh. Mayor Buckley called Chief Bill Walsh forward for presentation, and read and presented him with the Proclamation and a City paper weight. He explained that Chief Walsh would be leaving the City soon, after eight years of excellent service to the City. /""' Chief Walsh commented that as he mentioned to the newspaper, the things AGENDA ITEM \ '{AI PAGE 3 OF~ 8'" Page Four - City Council Minutes - May 11,2004 ..., he woufd miss most, were the people he had worked with at the Lake Elsinore Station, noting that nothing could have been done without them. He also indicated that he would miss City staff from the City Manager all the way down, noting they were tremendous people to work with. He commented on the people he had met in Lake Elsinore and the friendships he had made in the community. He noted that he had a total of almost 13 years in. service to the community; and had grown to love the community and will miss it tremendously. He thanked the community for making him welcome and a part of everything that goes on in the community. Mayor Buckley introduced Captain Louis Fetherolf, who will be serving as the City's new Police Chief. He highlighted ChiefFetherolfs career and education; noting that he transferred to Lake Elsinore as a Lieutenant in 2002. Chief Fetherolf indicated that it was a pleasure to be in Lake Elsinore, and noted the huge responsibility ahead of him. He stressed that he was fully aware of what was ahead of him, and noted that the wonderful thing was the people he would be working with in Lake Elsinore. He commented that the City staff was a fine group of dedicated people and he would be continuing with much of what had already been done. He stressed that any changes would be minor, and noted that the door was always open to input. '..."",. d. Presentation - Chamber of Commerce Update. Jack McColley, Chairman of the Board, Lake Elsinore Valley Chamber of Commerce, thanked the presenting sponsors of the 9th Annual Golf Tournament. He congratulated both City teams on a good game, noting that the Council had squeaked past staff. He noted that City staff member Ken Seumalo won the Closest to the Pin Contest. He announced the EDC Lunch for Thursday, May 13th at 11 :30 a.m. at the Diamond Club, focusing on the energy resources in the region. He congratulated the Business of the Month, being R.W. O'Neal Insurance. He announced that the next mixer would be jointly hosted by Cherished Memories Photography and American Printing, at American Printing on May 20th at 5:30 p.m. He advised that AGENDA ITEM ~. PAGE~OF r """" ~ Page Five - City Council Minutes - May 11,2004 the last Student of the Month Lunch for this school year would be held on May 25th at Sizzler at Noon. He announced that the Student of the Year recognition would be held on June I st at 7 p.m. at the First Assembly of God Church. He detailed the events and the scholarships to be presented. He advised that the Chamber was making plans for the Third Annual Reverse Drawing on July 29th, and working to expand the services to the membership. He indicated that they were also planning the EDC Anniversary Lunch and Economic Briefing; and a business expo in October. He encouraged interested parties to gain additional information by visiting their web site at www.1evcc.org. CLOSED SESSION REPORT ,-.... City Attorney Leibold announced that the City Council met in Closed Session for discussion of the items as listed on the agenda, with no reportable action. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE George Alongi, thanked the Mayor for recognizing the Veterans. He indicated that the main reason he was present was in regard to a gentleman at the last meeting who was before the Council asking for assistance for seniors. He commented that he had said some of the same things the gentleman did, and has provided that type of housing for forty years. He indicated that he was coming back into business to provide two projects to the City. He suggested that it was about time the RDA and City worked with developers and banks to raise the funds and assist with homes. He commented on the rising costs of property and rents and suggested it was possible for everyone to remain in the community and still draw the big developers. He stressed that the senior population should not be abandoned. .-"".. David Lewis, 340 Laura Lake Court, representing the Boys & Girls Club of Capistrano Valley, indicated that he would like to bring a Club to the community, to help prevent gang activity. He commented that it was proven that children would thrive when the proper resources were available to them; and indicated that AGENDA ITEM \ \ Q . PAGE S OF ~)( Page Six - City Council Minutes - May 11,2004 ~ Clubs prevent delinquency. He stressed that now was the time to be proactive on the issues of crime and gangs and stressed the need for immediate involvement. He indicated that he was present to challenge the community, police, schools and City Council to bring the services to the children. J.J. Swanson O'Neal, 1403 W. Heald, representing the Historical Society, noted the garden tour and indicated that it was a successful event. She thanked the homeowners for the use of their yards, and noted that the event raised funds for the Museum. She detailed the participants and thanked American Printing, the Californian, Vinchenzo's and Collector's Corral for their assistance. She also thanked the Hickman's for their support. CONSENT CALENDAR The following items were pulled from the Consent Calendar for further discussion and consideration: -...J' Item Nos. 3 and 6. MOVED BY KELLEY, SECONDED BY HICKMAN AND CARRIED BY UNANIMOUS VOTE TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were approved: a. Regular City Council Meeting - April 13, 2004. 2. Ratified Warrant List for April 30, 2004. 4. Approved three year Agreement for Park Maintenance with Greenscape in the amount of$121,950.00, and authorized execution of the agreement. AGENDA ITEM \ ' 0--- ' PAGE 6 OF., K" -...J' /"'" Page Seven - City Council Minutes - May 11,2004 5. Approved three year Agreement for Streetscape Maintenance with Excel Landscape in the amount of$176,976.00, and authorized execution of the agreement. PUBLIC HEARINGS 21. Tentative Tract Map Nos. 30493 and 31706 (Canyon Hills Specific Plan) - Pardee Construction. Mayor Buckley opened the public hearing at 7:37p.m. /"'" Community Development Director Brady highlighted the maps and detailed the area included. He explained that the first map included 395 single family lots, a future elementary school and community park; with the balance of the lots for landscaping and streets. He further explained that the second map would include 255 single family detached lots and detailed the lot size. He advised that the matter was considered by the Planning Commi~sion on April 20t\ at which time they recommended approval. Jim Stringer, representing Pardee Homes, concurred with the staff report and conditions and offered to answer any questions. William Zeidnik, Economic Land and Development Chairman, indicated that they were proponents of the Menifee incorporation. He commented on the Audie Murphy Ranch Project to the north of this project and indicated that they were trying to preserve open space for trails. He suggested options for inclusion of trails that would tie into this project. He requested the Council's assistance in this area and noted concerns specifically on Holland Road. ,..-- Sheila Thornberg, 25710 Holland Road, Menifee, noted that this entire project had been approved for some time, but they had major concerns regarding the impact of the people it will bring into the area. She indicated that the project would bring immense density to a rural area. She stressed AGENDA ITEM -, l Qf PAGE ., OF t 8" Page Eight - City Council Minutes - May 11,2004 .~ the dirt roads and rural ranches in the area, and commented that a two lane road would not hold a lot of traffic. She indicated that they already had a problem riding horses out of their gates. She suggested that inadequate attention had been given to the roads by Lake Elsinore and Riverside County. She indicated that she had spoken with Mr. Stringer who indicated that there were no horse trails to be built in their project; and explained that this meant that there could be no connection with Lake Elsinore and the vicinity. She commented that she would like the planners to reach an equal situation on both sides before the project is built in its entirety. Tom Fuhrman, 25690 Holland, indicated that the proposed project has a four lane highway which stops 200 yards before his property. He expressed concern that there was only 15 feet of driving space in front of his property. He suggested that there was a tremendous problem with this gap in the road. He noted that there were 1,300 horses in Menifee and stressed the need to address the roads and trails in the area. ....., Councilman Hickman inquired if Holland Road was located in the City or in the County. Mr. Stringer indicated that it was in the County, to the east of his property; but there was a County obligation to improve the dirt portion to two lanes in width. Councilman Hickman requested clarification that the City works with the County on the trail system. Community Services Director Sapp confirmed. Councilman Hickman questioned the trail tie-in. Mr. Sapp indicated that it tied in with Murrieta Creek. Councilman Hickman questioned the impact on Pardee's project. Mr. Sapp indicated that the trails were lower than the Pardee project. Councilman Hickman questioned where the trail might be. Mr. Sapp indicated that he had not met with this group, but would do so. Councilman Hickman noted that Pardee was recognized as one of the five major builders in the area of energy savings. Mr. Stringer confirmed that they were building projects with extra energy saving measures in Las Vegas and San Diego, and indicated that they would most likely include some of those amenities at some point, in this project. Councilman Hickman noted the existence of a burial preserve. Mr. Stringer clarified that their area included a pioneer AGENDA ITEM \ .0..... PAGE ct OF '7<6 ....., ,--. Page Nine - City Council Minutes - May 11,2004 cemetery from the 1880's; and indicated that it would be fenced with wrought iron. He noted that on another property there was a 25 acre sacred site, to be preserved in perpetuity. He commented that they were trying to accommodate the trail on the edge of their property, and noted the need for connectivity. Councilman Hickman commented that he felt the trails were being addressed and had no problems with the project. ,-- Mayor Pro Tern Kelley questioned the gated entry. Mr. Stringer clarified the gated location. Mayor Pro Tern Kelley noted that the homes in that area were large lots with a gated enclave. She questioned when they anticipated those homes would be built. Mr. Stringer indicated that the models were scheduled to open in late March, 2005. Mayor Pro Tern Kelley noted the proposed condominiums. Mr. Stringer highlighted the location, but indicated that there was no specific site plan yet, however this map set aside an area for condos. Mayor Pro Tern Kelley questioned the school site. Mr. Stringer detailed the site, noting it was in escrow; and set to open in the Fall of 2006, subject to proper funding. He noted the community park. Mayor Pro Tern Kelley inquired how the community park would compare to the existing park. Mr. Stringer indicated that the existing park was about seven acres, but the community park would be 22 acres with more amenities. Councilman Schiffner commented that the developments completed by Pardee so far were very nice, and beautiful neighborhoods. He agreed that he would like to see the trails connected if possible; and requested efforts to do so. He indicated that he was happy to see this project move forward and happy with what they planned to do. ,-- Councilman Magee asked the Community Development Director if the City had ever received any written comments from the County regarding Holland Road. Community Development Director Brady indicated that he did not believe so. Councilman Magee inquired if notices were circulated in the area. Mr. Brady indicated that typically everyone within 300 feet of the map were notified; and noted that the project had not varied significantly from the original map, with which the County was fine. Councilman AGENDA ITEM \ 10...-. / PAGE ct OF l <6 Page Ten - City Council Minutes - May 11,2004 Magee indicated that he was fine on the map for 31706, but had questions on the map for 30493, He noted that the map included lots less than 5,000 square feet, which were specifically under the minimum of 6,000 square feet required by the Code adopted in 1986. He commented that while this product was within a specific plan, he would question why smaller lots were now good. He questioned why staff supported the smaller lots. Mr. Brady indicated that the plan had allowed for smaller lots since the beginning of the plan" with a planned mix of units. Councilman Magee noted that two examples had been provided for smaller lots being Pardee and Corman Leigh; but commented that they were very different developments. He noted that Corman Leigh was surrounded by multi-family and commercial development, and was a difficult in-fill site. He contrasted that project with the Pardee project which is a blank canvass, and commented that he was still uncomfortable with the lot sizes. Mayor Buckley addressed the Menifee representatives, noting that there would be a commercial site with a market near the entrance on Railroad Canyon. He also noted that inside the City, Holland Road would be four lanes going down to two lanes. Mr. Stringer indicated that the road narrows to two lanes before it exits their property. He indicated that off-site it was a two lane dirt road into a paved two lane road; and noted that their agreement would pave the two lane dirt strip. Mayor Buckley addressed the lower right side of the map, which is proposed for future estate lots and open space; and suggested working for connectivity of the trails to Wildomar in that area. Mr. Stringer noted as a caveat that there was a conservation easement to be addressed, and he was not sure what that would allow them to do. He indicated that within those confines they would work out a place for a tra~l, but noted that at some point it would need to go through someone else's property. Mayor Buckley commented that there were ten or twelve lots with Canyon Lake Golf Course views, and questioned the project's lot sizes. Mr. Stringer indicated that there were only fifteen lots under 5,000 square feet. Mayor Buckley indicated that he was going to support this item, but suggested nothing smaller than 5,000 square feet in the future. Mr. Stringer addressed the lot sizes and noted that there were major AGENDA ITEM \ ' (}...... PAGE~OF 7 g' '-' '-' '-' ".- Page Eleven - City Council Minutes - May 11,2004 recreation facilities in the community; and indicated that there was a recreation center in the first phase and there would be two more in the future. He stressed the increased amenities. Mayor Buckley noted the potential for internal move-ups, but stressed his concern for setting a precedent with smaller lots. ~ Mayor Pro Tern Kelley questioned the Riverbend Project. Mr. Stringer indicated that the response had been very positive and it was one of the most successful projects. He noted that it was originally zoned for 20 units per acre, but they chose to do seven units per acre. Mayor Pro Tern Kelley suggested that everyone needed to see the smaller lots, and indicated that this was a perfect example of houses for smaller lots. She commented that she thought they were better than the image that the smaller lot would bring to mind. She noted that Homeowners Associations were in control of the area. Mr. Stringer commented that 250/0 of the buyers were traditional families, but the other 75% simply did not want a big home or a big lot. Mayor J;>ro Tern Kelley noted that smaller homes were needed as entry level for young people, and downsized homes for older people. She stressed that there was a market for this type of project to a certain degree. Councilman Schiffner noted the discussion of lot sizes and indicated that it came from an area where the City is built out and the lot size is 5,000 square feet. He indicated that the reason for minimum lot sizes was to control the density in a given area. He suggested that Lake Elsinore was looking at conservation for animals and birds; and the multi-species program suggests higher density housing. He indicated that the actual lot size was quite large, but the density was market driven. He indicated that it would be necessary to look at smaller lots on other projects as well; and noted that he was not concerned with the lot size as much as the number of people. ~ Councihnan Magee commented that the presentation noted a requirement to make off-site improvements for about ~ mile of Holland Road. Mr. Stringer clarified that it was about 'l4 to ~ mile until it reached the existing AGENDA ITEM \ . G-...-. PAGE \ \ OF I <6 Page Twelve - City Council Minutes - May 11,2004 ....", pavement. Councilman Magee questioned the width to be improved. Mr. Stringer indicated that there was no specific requirement, but it would be two lanes of pavement. Councilman Magee inquired if this addressed the concerns of Mr. Fuhrman and the residents. Mr. Fuhrman indicated that there was only 15 feet of road space as cut, noting that it was a main horse trail; and suggested that there would need to be two lanes and a horse trail. Councilman Magee questioned the request for paving and adequate trails for safety. Mr. Fuhrman indicated that some people had to traverse the road to get to Lake Elsinore. Mr. Stringer indicated that the road requirement was attached to phase seven of the project. He advised that they would bring a tentative map to show the road at that time. Councilman Magee questioned the timing. Mr. Stringer reiterated that it would be part of phase seven. Mayor Buckley closed the public hearing at 8:12 p.m. MOVED BY HICKMAN, SECONDED BY SCHIFFNER AND CARRIED BY UNANIMOUS VOTE TO APPROVE TENTATIVE TRACT MAP NO. '-'" 30493 AND TENTATIVE TRACT MAP NO. 31706, BASED ON THE FOLLOWING FINDINGS AND CONDITIONS OF APPROVAL. FINDINGS FOR TTM NO. 30493: 1. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the City General Plan and Canyon Hills Specific Plan; Title 16 of the Municipal Code relating to Subdivisions; and the State Subdivision Map Act. The project is consistent with the designated land use planning areas, development and design standards, and all other appropriate requirements contained in the Canyon Hills Specific Plan, General Plan, City Municipal Code, and ~ubdivision Map Act. 2. The proposed subdivision is compatible with the objectives, policies, general land uses and programs specified in the General Plan (Government Code Section 66473.5). '-'" AGENDA ITEM \ '- 0..... PAGE---Lh.-OF , g: ~. Page Thirteen - City Council Minutes - May 11,2004 The project is consistent with the land use plan, development and design standards and programs, and all other appropriate requirements contained in the General Plan. 3. The effects this proposed subdivision is likely to have upon the housing needs of the regi,?n, the public service requirements of its residents, and the available fiscal and environmental resources have been considered and balanced. The project is consistent with the City's General Plan and Canyon Hills Specific Plan, will provide necessary public services and facilities, will pay all appropriate fees, and will not result in any adverse environmental impact. 4. The design of the subdivision provides to the greatest extent possible, for future passive or natural heating or cooling opportunities in the subdivision (Government Code Section 66412.3). "...... The project will comply with all appropriate conservation requirements of the City and Uniform Building Code. FINDINGS FOR TTM NO. 31706: 1. The proposed subdivision, together with the prOVISIOns for its design and improvement, is consistent with the City General Plan and Canyon Hills Specific Plan; Title 16 of the Municipal Code relating to Subdivisions; and the State Subdivision Map Act. The project is consistent with the designated land use planning areas, development and design standards, and all other appropriate requirements contained in the Canyon Hills Specific Plan, General Plan, City Municipal Code, and Subdivision Map Act. 2. The proposed subdivision is compatible with the objectives, policies, general land uses .and programs specified in the General Plan (Government Code Section 66473.5). "...... AGENDA ITEM \ ,(:,vI PAGE~OF f 8" Page Fourteen - City Council Minutes - May 11,2004 ......, The project is consistent with the land use plan, development and design standards and programs, and all other appropriate requirements contained in the General Plan. 3. The effects this proposed subdivision is likely to have upon the housing needs of the region, the public service requirements of its residents, and the available fiscal and environmental resources have been considered and balanced. The project is consistent with the City's General Plan and Canyon Hills Specific Plan, will provide necessary public services and facilities, will pay all appropriate fees, and will not result in any adverse environmental impact. 4. The design of the subdivision provides to the greatest extent possible, for future passive or natural heating or cooling opportunities in the subdivision (Government Code Section 66412.3). ......., The project will comply with all appropriate conservation requirements of the City and Uniform Building Code. CONDITIONS OF APPROVAL - TENT A TIVE TRACT MAP NO. 30493 PLANNING DIVISION General 1. Tentative Tract Map No. 30493 will expire two years from date of approval unless witl~in that period of time a Final Map has been filed with the County Recorder, or an extension of time is granted by the City of Lake Elsinore City Council in accordance with the Subdivision Map Act. Additional extensions of time (36 months maximum time per the Subdivision Map Act) may be granted per City Council approval. 2. Tentative Tract Map No. 30493 shall comply with the State of California Subdivision Map Act and shall comply with all applicable requirements of the AGENDA ITEM \ ' 't?! PAGE J l....) OF I ......, ,,-... Page Fifteen - City Council Minutes - May 11,2004 Lake Elsinore Municipal Code (LEMC), unless modified by approved Conditions'of Approval. 3. Future development shall comply with those standards and guidelines contained in the Residential Element, CommerciallInstitutional Element, Public Facilities and Services Element, Resources Management Element, Circulation Element, Zoning Element, and Community Wide Implementation Element as contained in the Canyon Hills Specific Plan document. 4. Tentative Tract Map No. 30493 shall comply with the State of California Subdivision Map Act and applicable requirements contained in the Canyon Hills Specific Plan document and the Lake Elsinore Municipal Code (LEMC), unless modified by approved Conditions of Approval. ,,-.. 5. Future development shall comply with those requirements and provIsIOns contained in the Canyon Hills Development Agreement; 2004 Funding, Construction, and Acquisition Agreement, and Community Facilities District (CFD) No. 2003-02. 6. The applicant shall participate in the City of Lake Elsinore Citywide Landscaping and Street Lighting District, as appropriate. 7. The applicant shall provide all project-related onsite and offsite improvements as described in the Canyon Hills Specific document and Tentative Tract Map No. 30493. 8. The applicant shall implement those mitigation measures identified in the 1989 Final Canyon Hills Specific Plan EIR and the 2003 Addendum to the Final Canyon Hills Specific Plan EIR. ,,-.. 9. All future proposals shall be reviewed by the City on a project-by-project basis. If determined necessary by the Community Development Director or designee, additional environmental analysis will be required. AGENDA ITEM \ ' (A.. PAGE I ~ OF '1 r Page Sixteen -:- City Council Minutes - May 11,2004 '-' IO.Future construction shall meet all Riverside County Fire Department standards for fire protection and any additional requirements requested by the County Fire Department (see attached comments from Fire Department dated November 20,2003). 1 1. The applicant shall defend (with counsel acceptable to the City), indemnify, and hold harmless the City, its Officials, Officers, Employees, Agents, and its Consultants from any claim, action, or proceeding against the City, its Officials, Officers, Employees, or Agents to attach, set aside, void, or annul an approval of the City, its advisory agencies, appeal boards, or legislative body concerning implementation and construction of the Canyon Hills Specific Plan, which action is bought within the time period provided for in California Government Code Sections 65009 and/or 66499.37, and Public Resources Code Section 21167. The City will promptly notify the applicant of any such claim, action, or proceeding against the City and will cooperate fully with the defense. '-' Prior To Final Tract Map I2.Alllots shall comply with minimum standards contained in the Canyon Hills Specific Plan. I3.A precise survey with closures for boundaries and all lots shall be provided per the LEMC. I4.Street names within the subdivision shall be approved by the Community Development Director or Designee. I5.All of the improvements shall be designed by the applicant's Civil Engineer to the specifications of the City of Lake Elsinore. 16. The applicant shall comply with all conditions of the Riverside County Fire Department. '-' AGENDA ITEM \ .().... PAGE~OF let ,,-. Page Seventeen - City Council Minutes - May 11,2004 l7.The applicant shall meet all requirements of Elsinore Valley Municipal Water District (EVMWD). Prior To Desi2n Review Approval l8.All future structural development associated with this map requires separate Design Review approval. 19.Prior to Design Review approval, the applicant shall show the following: . Prepare Conceptual Landscape Plan for Model Home Complex which describes species, size, and location of trees, shrubs, groundcover, hardscape, etc. to be provided. ,,-. . Show that architectural treatments and articulation will be provided along all elevations, not only the front elevations. At a minimum, foam surrounds will be. provided around all windows located along the side and rear elevations. . Those side and rear elevations that are within the public view will be provided with additional architectural enhancements and articulations. . Show that those materials provided along the front elevations (i.e. brick, stone, etc.) will wrap around the side elevation and be flush with the front return walls. . All front return walls shall be constructed of decorative masonry concrete block. Wooden front returns are not allowed. . Perimeter walls around the subdivision shall be of decorative masonry concrete block. ,-. 20. Design for all drainage basins proposed with Tentative Tract Map No. 30493 shall be approved by the City Engineering Manager and Community AGENDA ITEM \ ' 0-.-, PAGE----11-0F 7ft Page Eighteen - City Council Minutes - May 11,2004 "-" Development Director or designee. Security fencing shall also be shown. Chain-link fencing is prohibited. Prior To Buildin2 Permit/Gradin2 Permits 21. Prior to issuance of any grading permit and/or building permit, the applicant shall sign and complete an "Acknowledgment of Conditions" and shall return the executed original to the Community Development Department. 22. The applicant shall obtain all necessary State and Federal permits, approvals, or other entitlements, where applicable, prior to each phase of development of the project. 23. Prior to issuance of building permit, a Fuel Modification Plan and Program shall be approved by the Fire Department for future phases. Said Plan and Program shall show those special treatments necessary to achieve an acceptable level of risk in regard to the exposure of structures to flammable vegetation and shall describe the method of removal and installation, and provisions for maintenan~e. The City's Landscape Architect shall ensure compliance of said program. "-" 24. The applicant shall comply with the following City programs: the City Source Reduction and Recycling Element and Household Hazardous Waste Element, the County Solid Waste Management Plan and Integrated Waste Management Plan. 25. Prior to issuance of building permit, the applicant shall submit a letter of verification (will-serve letter) to the City Engineer, for all required utility servIces. 26. The applicant shall meet all requirements of Elsinore Valley Municipal Water District (EVMWD). "-" AGENDA ITEM \ . <A-' PAGE I <t OF I t ",...- Page Nineteen - City Council Minutes - May 11,2004 27. All subdivision tracts shall annex into the existing Canyon Hills Homeowner's Association. 28. The applicant shall pay applicable fees and obtain proper clearance from the Lake Elsinore Unified School District (LEUSD) prior to issuance of building permits. 29. Pay all applicable fees including park fees. 30. The applicant shall provide connection to public sewer for each lot within any subdivision. No service laterals shall cross adjacent property lines and shall be delineated on engineering sewer plans and profiles for submittal to the EVMWD. ~ 31. The applicant (master developer) shall prepare a Community-Wide Wall Plan for the entire Canyon Hills area. 32. Prior to issuance of building permit, the applicant shall prepare a Final Wall and Fence Plan addressing the following: . Show that a masonry or decorative block wall will be constructed along the entire tract boundary. . Show materials, colors, and heights of rear, side and front walls/fences for proposed lots. . Show that front return walls shall be decorative masonry block walls. Front return wood fences shall not be permitted. · Show that side walls for comer lots shall be decorative masonry block walls. /"" AGENDAIrsM \.~ PAGE OF '7 3' Page Twenty:"- City Council Minutes - May 11,2004 ....", . Show that those materials provided along the front elevations (i.e. brick, stone, e~c.) will wrap around the side elevation and be flush with the front return walls. 33.The applicant shall submit plans to the electric utility company for a layout of the street lighting system. The cost of street lighting, installation as well as energy charges shall be the responsibility of the developer and/or the association. Said plans shall be approved by the City and shall be installed in accordance with the City Standards. 34.The applicant shall meet all requirements of the providing electric utility company. 35. The applicant shall meet all requirements of the providing gas utility company. 36.The applicant shall meet all requirements of the providing telephone utility '-' company. 37.A bond is required guaranteeing the removal of all trailers used during construction. 38.All signag~ shall be subject to Planning Division review and approval prior to installation. 39.Any alterations to the topography, ground surface, or any other site preparation activity will require appropriate grading permits. A Geologic Soils Report with associated recommendations will be required for grading permit approval, and all grading must meet the City's Grading Ordinance, subject to the approval of the City Engineer and the Planning Division. Analysis of impacts of fills and cuts greater than 60 feet shall be provided. Interim and permanent erosion control measures are required. The applicant shall bond 100% for material and labor for one year for erosion control landscaping at the time the site is rough graded. ,....", AGENDA ITEM \ ,<A.-' PAGE ~O OF I~ /""' Page Twenty~One - City Council Minutes - May 11,2004 40.The City's Noise Ordinance shall be met during all site preparation activity. Constructi<?n shall not commence before 7 :00 AM and cease at 5 :00 PM, Monday through Friday. Construction activity shall not take place on Saturday, Sunday, or any Legal Holidays. Prior To Issuance Of Certificate of Occupancy 41. The applicant shall restrict all construction traffic from using Lost Road, south of the project boundary. All construction traffic will access the project area from Canyon Hills Road. /""' 42. Throughout construction, as deemed appropriate by the City and the applicant, fugitive dust suppression along Lost Road to minimize fugitive dust generation shall be applied. Fugitive dust suppression techniques may include soil watering, application of soil binders, and/or placement of gravel or other appropriate material to minimize vehicle generated dust. 43.0pen space lots shall be retained by the applicant or dedicated to a Conservancy. Maintenance of these open space lots shall be the responsibility of either the Conservancy and/or HOA. ENGINEERING DIVISION 44.Provide detention/de silting basin for the difference in storm runoff between the developed and undeveloped flows caused by project. 45.Dedicate and improve full width of Hillside Drive. Street improvements shall be consistent with Canyon Hills Specific Plan. 46.Dedicate and improve full half-width of Canyon Hills Road. Street improvements shall be consistent with Canyon Hills Specific Plan. ,""-'" 47.Dedicate and improve full width of internal streets. Street improvements shall conform to City standards for local street cross sections. \ ,lA. 'I?' AGENDA ITEM PAGE d--- \ OF Page Twenty-Two - City Council Minutes - May 11,2004 "'-II' 48.No parking shall be allowed on project frontage of Canyon Hills and Hillside Drive. Applicant shall provide for 'No Parking' signage for these streets on the street improvement plans. 49.Pay all Capital Improvement and Plan Check fees (LEMC 16.34, Resolution 85-26), mitigation fees, area drainage fee, traffic impact fee (TIF), encroachment permit fees and inspection fees associated with the project and its development. 50.Top of foundation shall be one-foot mInImUm above the 100 year flood elevation. 51.Desirable design grade for local streets should not exceed 9%. The maximum grade of 15% should only be used because of design constraints. 52.All compaction reports, grade certifications, monument certifications (with tie notes delineated on 8 ~" X 11 II Mylar) shall be submitted to the Engineering Division before final inspection of public works improvements will be scheduled and approved. ~. 53.The applicant shall install permanent bench marks in compliance with Lake Elsinore Municipal Code 16.32. 54.An Alquist-Priolo study shall be performed on the site to identify any hidden earthquake' faults and/or liquefaction zones present on-site. 55.All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMC) prior to final map approval. 56. Tentative Tract Map 30493 shall be subject to all applicable conditions of approval of Tentative Tract 23848 (Canyon Hills Development) and the approved Specific Plan. "'-II' \cCA-. ~<{{ AGENDA ITEM PAGE 7... ?... OF /"'" Page Twenty-Three - City Council Minutes - May 11,2004 57.Pay all Development and Plan Check fees (LEMC 16.34, Resolution 85-26). 58.Submit a "Will Serve" letter to the City Engineering Department from the applicable water agency stating that water and sewer arrangements have been made for this project. Submit this letter prior to final map approval. 59.Comply with road standards as set forth in the Canyon Hills Specific Plan. 60.All grading north of Canyon Hills and west of Hillside Drive shall be secured with long term erosion control measures including a maintenance plan. 61.Lettered lot A, Band C shall be owned and maintained by a homeowner's association. ",...- 62.The applicant shall construct all public works improvements per approved street plans (LEMC 12.04). Plans must be approved and signed by the City Engineer prior to final map approval (LEMC 16.34). 63.Street improvement plans and specifications shall be prepared by a Calif. Registered Civil Engineer. Improvements shall be designed and constructed to Riverside County Road Department Standards, latest edition, and City Codes (LEMC 12.04 and 16.34). 64. The applicant shall enter into an agreement with the City for the construction of public works improvements and shall post the appropriate bonds prior to final map approval. 65.Pay all fees and meet requirements of encroachment permit issued by the Engineering Department for construction of public works improvements (LEMC 12.08 and Resolution 83-78). ",...- 66.All compaction reports, grade certifications, monument certifications (with tie notes delineated on 8 'i'2" x 11" Mylar) shall be submitted to the Engineering AGENDA ITEM \ . C- , PAGE 2~ OF {X" Page Twenty-Four - City Council Minutes - May 11,2004 ....., Department before final inspection of public works improvements will be scheduled and approved. 67.The applicant shall obtain all necessary off-site easements for off-site grading from the adjacent property owners prior to final map approval. 68.Arrangements for relocation of utility company facilities (power poles, vaults, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. 69.Provide fire protection facilities as required in writing by Riverside County Fire. 70.Provide street lighting and show lighting improvements as part of street improvement plans as required by the City Engineer. '-' 71. The applicant shall install blue reflective pavement markers in the street at all fire hydrant locations. 72. The applicant shall submit a traffic control plan showing all traffic control devices for the tract to be approved prior to final map approval. All traffic control devices shall be installed prior to final inspection of public improvements. This includes No Parking and Street Sweeping Signs for streets within the tract. 73.All improvement plans and tract maps shall be digitized. At Certificate of Occupancy applicant shall submit tapes and/or discs which are compatible with City's ARC Info/GIS or developer to pay $300 per sheet for City digitizing. 74.All utilities except electrical over 12 kV shall be placed underground, as approved by the serving utility. 75.If grading exceeds 50 cubic yards, grading plans shall be prepared by a California ~egistered Civil Engineer and approved prior to grading permit AGENDA ITEM \ .. Q . PAGE ~ ~ OF J ~ ......" r--- Page Twenty-Five - City Council Minutes - May 11,2004 issuance. Prior to any grading, the applicant shall obtain a grading permit and post appropriate security. 76.The applicant shall provide soils, geology and seismic report including street design recommendations. The applicant shall also provide a final soils report showing compliance with recommendations. 77.All grading shall be done under the supervision of a geotechnical engineer and he shall certify all slopes steeper than 2 to 1 for stability and proper erosion control. All manufactured slopes greater than 30 ft. in height shall be contoured. r--- 78.Individual lot drainage shall be conveyed to a public facility or accepted by adjacent property owners by a letter of drainage acceptance or conveyed to a drainage easement. 79.0n-site drainage facilities located outside of road right-of-way should be contained within drainage easements shown on the final map. A note should be added to the final map stating "Drainage easements shall be kept free of buildings and obstructions". 80.All natural drainage traversing site shall be conveyed through the site, or shall be collected and conveyed by a method approved by the City Engineer. 81. The applicant shall submit Hydrology and Hydraulic Reports for review and approval by City Engineer prior to approval of final map. The applicant shall mitigate any flooding and/or erosion caused by development of site and diversion of drainage. 82.All drainage facilities in this tract shall be constructed to Riverside County Flood Control District Standards. ;""'" AGENDA ITEM \ .~. PAGE ~ 5' OF '1 ~ Page Twenty-Six - City Council Minutes - May 11,2004 ~ 83. Storm drain inlet facilities shall be appropriately stenciled to prevent illegally dumping in the drain system; the wording and stencil shall be approved by the City Engineer. 84.10-year storm runoff shall be contained within the curb and the 1 DO-year storm runoff shall be contained within the street right-of-way. When either of these criteria is exceeded, drainage facilities shall be installed. 85.A drainage acceptance letter will be necessary from the downstream property owners for .outletting the proposed stormwater run-off on private property. 86. The applicant shall obtain approval from Santa Ana Regional Water Quality Control Board for their storm water pollution prevention plan including approval of erosion control for the grading plan prior to issuance of grading permits. The applicant shall provide a SWPPP for post construction which describes BMP's that will be implemented for the development and including maintenance responsibilities. '-" 87.Education guidelines and Best Management Practices (BMP) shall be provided to residents of the development in the use of herbicides, pesticides, fertilizers as well as other environmental awareness education materials on good housekeeping practices that contribute to protection of stormwater quality and set the goals of the BMP in Supplement "A" in the Riverside County NPDES Drainage Area Management Plan. 88. "E" Street is on the inside of a curve and will only be permitted when adequate sight distance is verified by a registered civil engineer. If site distance can be obstructed, a special limited use easement must be recorded to limit the slope, type of landscaping and wall placement. 89. The width and turning radii of private streets must be approved by Riverside County Fire Dept. prior to final map approval. The private streets must be wide enough with sufficient turning radii to accommodate a city trash truck. '-' AGENDA ITEM \ ' 0..-. PAGE ~~ OF 7r ~ Page Twenty-Seven - City Council Minutes - May 11,2004 90.Canyon Hills Road and Hillside Drive shall be improved as specified in the Canyon Hills Specific Plan Transportation Phasing Program except for the allowance of left turn lanes at intersections and/or driveways for safety prior to the first certificate of occupancy. 91. The applicant shall provide a homeowner's association with CC&R's for maintenance of the open space. 92. The large open space lots adjacent to residential lots shall have areas designated < as fuel modification zones for a firebreak to be maintained by a homeowner's association. 93.Applicant shall comply with a Cultural Resources Mitigation Program prior to final map approval or grading permit (whichever occurs first). The program ~ shall be based on site evaluations by qualified archaeologists and historians to establish significance of each site and a detailed plan for appropriate mitigation, < subject to the approval of the Community Development Director. Compensation for disturbances to cultural resources shall be provided by a program to recover information from sites that shall be monitored by archaeologists. In the event significant historic material is discovered, it shall be removed before grading occurs. 94.1n accordance with the City's Franchise Agreement for waste disposal and recycling, the applicant shall be required to contract with CR&R Inc. for removal and disposal of all waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clear and grubbing or all other phases of construction. CONDITIONS OF APPROVAL - TRACT MAP NO 31706 PLANNING DIVISION ~ General AGENDA ITEM~ ' ~ < , PAGE Q. 1 OF I <6 Page Twenty-Eight - City Council Minutes - May 11,2004 ....., 1. Tentative Tract Map No. 31706 will expire two years from date of approval unless within that period of time a Final Map has been filed with the County Recorder, or an extension of time is granted by the City of Lake Elsinore City Council in accordance with the Subdivision Map Act. Additional extensions of time (36 months maximum time per the Subdivision Map Act) may be granted per City Council approval. 2. Tentative Tract Map No. 31706 shall comply with the State of California Subdivision Map Act and shall comply with all applicable requirements of the Lake Elsinore Municipal Code (LEMC), unless modified by approved Conditions of Approval. 3. Future development shall comply with those standards and guidelines contained in the Residential Element, CommerciallInstitutional Element, Public Facilities and Services Element, Resources Management Element, Circulation Element, Zoning Element, and Community Wide Implementation Element as contained in the Canyon Hills Specific Plan document. ......., 4. Tentative Tract Map No. 31706 shall comply with the State of California Subdivision Map Act and applicable requirements contained in the Canyon Hills Specific Plan document and the Lake Elsinore Municipal Code (LEMC), unless modified by approved Conditions of Approval. 5. Future development shall comply with those requirements and provisions contained in the Canyon Hills Development Agreement; 2004 Funding, Construction, and Acquisition Agreement, and Community Facilities District (CFD) No. 2003-02. 6. The applicant shall participate in the City of Lake Elsinore Citywide Landscaping and Street Lighting District, as appropriate. 7. The applicant shall provide all project-related onsite and offsite improvements as described in the Canyon Hills Specific document and Tentative Tract Map No. 3 I 706.......", AGENDA ITEM \ 'c--. PAGE d.- tr OF 18' ,,-... Page Twenty-Nine - City Council Minutes - May 11, 2004 8. The applicant shall implement those mitigation measures identified in the 1989 Final Canyon Hills Specific Plan EIR and the 2003 Addendum to the Final Canyon Hills Specific Plan EIR. 9. All future proposals shall be reviewed by the City on a project-by-project basis. If determined necessary by the Community Development Director or designee, additional environmental analysis will be required. 10.Future construction shall meet all Riverside County Fire Department standards for fire protection and any additional requirements requested by the County Fire Department (see attached comments from the Fire Department dated January 7, 2004). ,-- The applicant shall defend (with counsel acceptable to the City), indemnify, and hold harmless the City, its Officials, Officers, Employees, Agents, and its Consultants from any claim, action, or proceeding against the City, its Officials, Officers, Employees, or Agents to attach, set aside, void, or annul an approval of the City, its advisory agencies, appeal boards, or legislative body concerning implementation and construction of the Canyon Hills Specific Plan, which action is bought within the time period provided for in California Government Code Sections 65009 and/or 66499.37, and Public Resources Code Section 21167. The City will promptly notify the applicant of any such claim, action, or proceeding against the City and will cooperate fully with the defense. Prior To Final Tract Map II.All lots shall comply with minimum standards contained in the Canyon Hills Specific Plan. I2.A precise survey with closures for boundaries and all lots shall be provided per the LEMC. ,-- AGENDA ITEM \ '0--... PAGE ;). q OF --1 8" Page Thirty - City Council Minutes - May 11,2004 ....." 13.Street names within the subdivision shall be approved by the Community Development Director or Designee. 14.All of the improvements shall be designed by the applicant's Civil Engineer to the specifications of the City of Lake Elsinore. 15.The applicant shall comply with all conditions of the Riverside County Fire Departmen~. 16.The applicant shall meet all requirements of Elsinore Valley Municipal Water District (EVMWD). Prior To Desi!~n Review Approval 17.All future 'structural development associated with this map requires separate ~ Design Review approval. 18.Prior to Design Review approval, the applicant shall show the following: · Prepare Conceptual Landscape Plan for Model Home Complex which describes species, size, and location of trees, shrubs, groundcover, hardscape, etc. to be provided. · Show that architectural treatments and articulation will be provided along all elevations, not only the front elevations. At a minimum, foam surrounds will be provided around all windows located along the side and rear elevations. · Those side and rear elevations that are within the public view will be provided with additional architectural enhancements and articulations. · Show that those materials provided along the front elevations (i.e. brick, stone, etc.) will wrap around the side elevation and be flush with the front return walls. ......, AGENDA ITEM \ ,~, PAGE 30 OF L~ ---- Page Thirty-One - City Council Minutes - May 11,2004 · All front return walls shall be constructed of decorative masonry concrete block. Wooden front returns are not allowed. · Perimeter walls around the subdivision shall be of decorative masonry concrete block. 20.Design for all drainage basins proposed with Tentative Tract Map No. 31706 shall be approved by the City Engineering Manager and Community Development Director or designee. Security fencing shall also be shown. Chain-link fencing is prohibited. PRIOR TO BUILDING PERMIT/GRADING PERMITS ---- 21.Prior to issuance of any grading permit and/or building permit, the applicant shall sign and complete an "Acknowledgment of Conditions" and shall return the executed original to the Community Development Department. 22. The applicant shall obtain all necessary State and Federal permits, approvals, or other entitlements, where applicable, prior to each phase of development of the project. 23.Prior to issuance of building permit, a Fuel Modification Plan and Program shall be approved by the Fire Department for future phases. Said Plan and Program shall show those special treatments necessary to achieve an acceptable level of risk in regard to the exposure of structures to flammable vegetation and shall describe the method of removal and installation, and provisions for maintenance. The City's Landscape Architect shall ensure compliance with said program. 24. The applicant shall comply with the following City programs: the City Source Reduction and Recycling Element and Household Hazardous Waste Element, the County Solid Waste Management Plan and Integrated Waste Management Plan. ,.,..- AGENDA ITEM \ . V- ' PAGE ~'3 \ OF t <6 Page Thirty-Two - City Council Minutes - May 11,2004 ......, 25.Prior to issuance of building permit, the applicant shall submit a letter of verification (will-serve letter) to the City Engineer, for all required utility servIces. 26.The applicant shall meet all requirements of Elsinore Valley Municipal Water District (EVMWD). 27.All subdivision tracts shall annex into the existing Canyon Hills Homeowner's Association. 28. The applic~nt shall pay applicable fees and obtain proper clearance from the Lake Elsinore Unified School District (LEUSD) prior to issuance of building permits. 29.Pay all applicable fees including park fees. ......, 30.The applicant shall provide connection to public sewer for each lot within any subdivision. No service laterals shall cross adjacent property lines and shall be delineated on engineering sewer plans and profiles for submittal to the EVMWD. 31. The applicant (master developer) shall prepare a Community-Wide Wall Plan for the entire Canyon Hills area. 32.Prior to issuance of building permit, the applicant shall prepare a Final Wall and Fence Plan addressing the following: . Show that a masonry or decorative block wall will be constructed along the entire tract boundary. . Show materials, colors, and heights of rear, side and front walls/fences for proposed lots. ......, AGENDA ITEMJ ~ . PAGE 3 2. OF ~ ,-... Page Thirty-Three - City Council Minutes - May 11,2004 · Show that front return walls shall be decorative masonry block walls. Front return wood fences shall not be permitted. · Show that side walls for comer lots shall be decorative masonry block walls. · Show that those materials provided along the front elevations (i.e. brick, stone, etc.) will wrap around the side elevation and be flush with the front return walls. 33.The applicant shall submit plans to the electric utility company for a layout of the street lighting system. The cost of street lighting, installation as well as energy charges shall be the responsibility of the developer and/or the association. Said plans shall be approved by the City and shall be installed in accordance with the City Standards. ~ 34. The applicant shall meet all requirements of the providing electric utility company. 35.The applicant shall meet all requirements of the providing gas utility company. 36. The applicant shall meet all requirements of the providing telephone utility company. 37.A bond i~ required guaranteeing the removal of all trailers used during construction. 38.All signage shall be subject to Planning Division review and approval prior to installation. /""', 39.Any alterations to the topography, ground surface, or any other site preparation activity will require appropriate grading permits. A Geologic Soils Report with associated recommendations will be required for grading permit approval, and all grading must meet the City's Grading Ordinance, subject to the approval of AGENDA ITEM \ '!to PAGE S~ OF. R' Page Thirty-Four - City Council Minutes - May 11,2004 '-' the City Engineer and the Planning Division. Analysis of impacts of fills and cuts greater than 60 feet shall be provided. Interim and permanent erosion control measures are required. The applicant shall bond 100% for material and labor for one year for erosion control landscaping at the time the site is rough graded. 40.The City's 'Noise Ordinance shall be met during all site preparation activity. Construction shall not commence before 7:00 AM and cease at 5 :00 PM, Monday through Friday. Construction activity shall not take place on Saturday, Sunday, or any Legal Holidays. Prior To Issuance Of Certificate Of Occupancy 41. The applicant shall restrict all construction traffic from using Lost Road, south of the project boundary. All construction traffic will access the project area "'-'" from Canyon Hills Road. 42. Throughout construction, as deemed appropriate by the City and the applicant, fugitive dust suppression along Lost Road to minimize fugitive dust generation shall be applied. Fugitive dust suppression techniques may include soil watering, application of soil binders, and/or placement of gravel or other appropriate material to minimize vehicle generated dust. 43.0pen space lots shall be retained by the applicant or dedicated to a Conservancy. Maintenance of these open space lots shall be the responsibility of either the Conservancy and/or HOA. ENGINEERING DIVISION 44.Dedicate full width right-of-way and construct full width roadway improvements for Hillside Drive. Improvements and dedications shall be consistent with the Canyon Hills Specific Plan. "'-'" AGENDA ITEM_\ I ~ . PAGE 3Y OF {K " Page Thirty-Five - City Council Minutes - May 11,2004 45.Hillside Drive and Lot 'K' shall become a private road as noted on the tentative map. The private road network shall begin at and include the turn- around feature. 46.All private roads shall be constructed to be consistent with the Canyon Hills Specific Plan. 47.Dedicate and improve full width of internal streets. Street improvements shall conform to City standards for local street cross sections. 48.All private roads shall be maintained by an association or private maintenance district. ",-- 49.Provide access capabilities for emergency vehicles through the gated entrance. 50.Provide detentionldesiltation basin designed to detain the Illcrease III storm water run-off volume resulting from the development. 51.Grading on adjacent property shall require a "notarized permission to grade" letter from the affected property owner. 52.All slopes, cut or fill, shall comply with UBC requirements for setback from adjacent property lines. 53.Diversion of stormwater flows shall not be allowed. " 54.All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMC) prior AGENDA ITEM \ ' Ov PAGE 35 OF ~?( Page Thirty-Six - City Council Minutes - May 11,2004 '-'" to final map approval. 55.Underground water rights shall be dedicated to the City pursuant to the provisions of Section 16.52.030 (LEMC), and consistent with the City's agreement with the Elsinore Valley Municipal Water District. 56.Pay all Capital Improvement and Plan Check fees (LEMC 16.34, Resolution 85-26). 57.Submit a "Will Serve" letter to the City Engineering Division from the applicable water agency stating that water and sewer arrangements have been made for this project. Submit this letter prior to final map approval. ,....., 58.Construct all public works improvements per approved street plans (LEMC 12.04). Plans must be approved and signed by the City Engineer prior to final map approval (LEMC 16.34). 59.Street improvement plans and specifications shall be prepared by a Calif. Registered Civil Engineer. Improvements shall be designed and constructed to Riverside County Road Department Standards, latest edition, and City Codes (LEMC 12.04 and 16.34). 60.Applicant shall enter into an agreement with the City for the construction of public works improvements and shall post the appropriate bonds prior to final map approval. 61.Applicant shall obtain any necessary Caltrans permits and meet all Caltrans requirements. ,....., AGENDA ITEM \ ' C-.-. PAGE J(, OF iK ,,-- Page Thirty-Seven - City Council Minutes - May 11,2004 62.Desirable design grade for local streets should not exceed 9%. The maximum grade of 15% should only be used because of design constraints. 63.Interior streets shall be designed with 90/0 as the desired grade and intersecting streets shall meet at a maximum grade of 6 %. 64.Pay all fees and meet requirements of encroachment permit issued by the Engineering Division for construction of public works improvements (LEMC 12.08 and Resolution 83-78). /"" 65.All compaction reports, grade certifications, monument certifications (with tie notes delineated on 8 ~" x 11" Mylar) shall be submitted to the Engineering Division before final inspection of public works improvements will be scheduled and approved. 66.Applicant, shall install permanent survey monuments in compliance with the City's Municipal Code. 67.Applicant shall obtain all necessary off-site easements for off-site grading from the adjacent property owners prior to final map approval. 68.Arrangements for relocation of utility company facilities (power poles, vaults, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. 69.Provide fire protection facilities as required in writing by Riverside County Fire. 70.Provide street lighting and show lighting improvements as part of street '" improvement plans as required by the City Engineer. AGENDA ITEM \ ' 0...' PAGE ~l OF 1 K Page Thirty-Eight - City Council Minutes - May 11,2004 '-' 71.Applicant shall annex to the City's Street Lighting and landscaping Maintenance District. 72.Applicant shall install blue reflective pavement markers in the street at all fire hydrant locations. 73.Applicant shall submit a traffic control plan showing all traffic control devices for the tract to be approved prior to final map approval. All traffic control devices shall be installed prior to final inspection of public improvements. This includes No Parking and Street Sweeping Signs for streets within the tract. 74.AII improvement plans and tract maps shall be digitized. At Certificate of Occupancy applicant shall submit tapes and/or discs which are compatible '-' with City's ARC Info/GIS or developer to pay $300 per sheet for City digitizing. 75.AII utilities except electrical over 12 kv shall be placed underground, as approved by the serving utility. 76.Apply and obtain a grading permit with appropriate security prior to building permit issuance. A grading plan signed and stamped by a Calif. Registered Civil Engineer shall be required if the grading exceeds 50 cubic yards or the existing flow pattern is substantially modified as determined by the City Engineer. If the grading is less than 50 cubic yards and a grading plan is not required, a grading permit shall still be obtained so that a cursory drainage and flow pattern inspection can be conducted before grading begins. 77.Provide soils, geology and seismic report including street design recommendations. Provide final soils report showing compliance with recommendations. AGENDA ITEM \ ~ Q. . PAGE 3 <t' OF 7~' ~ ",..- Page Thirty-Nine - City Council Minutes - May 11,2004 78.An Alquist-Priolo study shall be performed on the site to identify any hidden earthquake faults and/or liquefaction zones present on~site. 79.All grading shall be done under the supervision of a geotechnical engineer and shall certify all slopes steeper than 2 to 1 for stability and proper erosion control. All manufactured slopes greater than 30 ft. in height shall be contoured: 80.Prior to commencement of grading operations, applicant to provide to the City with a map of all proposed haul routes to be used for movement of export material. Such routes shall be subject to the review and approval of the City Engineer. ",..- 81.Applicant to provide to the City a photographic baseline record of the condition of all proposed public City haul roads. In the event of damage to such roads, applicant shall pay full cost of restoring public roads to the baseline condition. A bond may be required to ensure payment of damages to the public right-of-way, subject to the approval of the City Engineer. 82.Individual lot drainage shall be conveyed to a public facility or accepted by adjacent property owners by a letter of drainage acceptance or conveyed to a drainage easement. 83.0n-site drainage facilities located outside of road right-of-way should be contained within drainage easements shown on the final map. A note should be added to the final map stating: "Drainage easements shall be kept free of buildings and obstructions". 84.All natural drainage traversing site shall be conveyed through the site, or shall be collected and conveyed by a method approved by the City Engineer. ",..- 85.Meet all r~quirements ofLEMC 15.64 regarding flood hazard regulations. AGENDA ITEM \ .CA..- PAGE 3 Cf OF '1 f{ Page Forty - City Council Minutes - May 11,2004 """ 86.Meet all requirements ofLEMC 15.68 regarding floodplain management. 87. The applicant to provide FEMA elevation certificates prior to certificate of occupancIes. 88.Site development along the lake perimeter will require special grading and flood proofing requirements (LEMC 15). 89.Submit Hydrology and Hydraulic Reports for review and approval by City Engineer and the Riverside County Flood Control District prior to approval of final map. Applicant shall mitigate any flooding and/or erosion caused by development of site and diversion of drainage. 90.All drainage facilities in this tract shall be constructed to Riverside County """" Flood Control District Standards. 91.Storm drain inlet facilities shall be appropriately stenciled to prevent illegally dumping in the drain system, the wording and stencil shall be approved by the City Engineer. 92.Roof and yard drains will not be allowed to outlet through cuts in the street curb. Roof drains should drain to a landscaped area when ever feasible. 93.10 year storm runoff should be contained within the curb and the 100 year storm runoff should be contained within the street right-of-way. When either of these c~iteria is exceeded, drainage facilities should be installed. 94.A drainage acceptance letter will be necessary from the downstream property owners for outletting the proposed storm water run-off on private property. 95.Applicant shall be subject to all Master Planned Drainage fees and will receive credit for all Master Planned Drainage facilities constructed. """" AGENDA ITEM \ .CA... PAGE L-j 0 OF <[.~ ,- Page Forty-One - City Council Minutes - May 11,2004 96.Provide Tract Phasing Plan for the City Engineer's approval. Bond public improvements for each Phase as approved by the City Engineer. 97.Applicant shall agree to participate in and join a Mello Roos Community Facilities District (CFD) for infrastructure improvements and operation. 98.Up-slope maintenance along right-of-ways shall be maintained by the city's lighting and landscaping maintenance assessment district or a homeowner's association. 99.Applicant will be required to install BMP's using the best available technology to mitigate any urban pollutants from entering the watershed. ,- 100. Applicant shall provide the city with proof of his having filed a Notice of Intent wi~h the Regional Water Quality Control Board for the National Pollutant Discharge Elimination System (NPDES) program with a storm water pollution prevention plan prior to issuance of grading permits. 101. Applicant shall obtain approval from Santa Ana Regional Water Quality Control Board for their storm water pollution prevention plan including approval of erosion control for the grading plan prior to issuance of grading permits. The applicant shall provide a SWPPP for post construction which describes BMP's that will be implemented for the development and including maintenance responsibilities. ,- 102. Education guidelines and Best Management Practices (BMP) shall be provided to residents of the development in the use of herbicides, pesticides, fertilizers . as well as other environmental awareness education materials on good housekeeping practices that contribute to protection of stormwater quality and met the goals of the BMP in Supplement "A" in the Riverside County NPDES Drainage Area Management Plan. AGENDA ITEM l.~ PAGE~OF { gr' Page Forty-Two - City Council Minutes - May 11,2004 "'" 1 03. Applicant shall provide first flush BMP's using the best available technology that will reduce storm water pollutants from parking areas and driveway aisles. 104. Intersection site distance shall meet the design criteria of the CAL TRANS Design Manual (particular attention should be taken for intersections on the inside of curves). If site distance can be obstructed, a special limited use easement must be recorded to limit the slope, type of landscaping and wall placement. 105. Intersecting streets on the inside radius of a curve will only be permitted when adequate sight distance is verified by a registered civil engineer. 106. Local streets shall have sixty (60) ft. right-of -way with forty (40) ft. curb- to-curb. Restricted local streets (cul-de-sacs) shall have fifty (50) ft. right-of- "'" way with thirty-six (36) ft. curb-to-curb and a three (3) ft. utility easement on each side. 107. Restricted local interior double- loaded streets shall not have less than a 50 ft. Right-of-way with 36 ft. Curb-to-curb and a 3 ft. utility easement on each side of the street. Single- loaded local streets shall not have less than a 45 ft. right-of-way with a 3 ft. utility easement and 36 ft. curb-to-curb. 108. No residential lot shall front and access shall be restricted on Hillside Drive and so noted on the final map. 109. All parcels shall have direct access to public right-of-way or be provided with a minimum 30-foot ingress and egress easement to public right-of-way by separate instrument or through map recordation. AGENDA ITEM { , ~ . PAGE~ ;). OF ~ 5( ...., ,-... Page Forty-Three - City Council Minutes - May 11, 2004 110. Upon demonstration to the City that an adjacent property owner is unable to gain reasonable access to an adjacent parcel (considering available option along the entire boundary of the parcel), City shall inform applicant and applicant agrees to take proactive measures to establish adequate access to accommo~ate the adjacent parcel. Alternatively, the City may require that Applicant offer an easement for necessary ingress and egress solely to address the needs of the adjacent parcel. The conveyance of any easement pursuant to this condition shall not conflict with designated uses of property including any and all conservation, open space or mitigation use of property. 111. Applicant shall provide access to adjacent properties needing access through this development by public right-of-way or access easement based on a reasonable accessibility determination to the satisfaction of the City. ,-... 112. If right-of-way is abandoned as part of this development, then adjacent property affected by the abandonments must still have access to public maintained right-of-way. 113. The final map shall show the abandonment of dedications of public right-of- way or easements by appropriate certifications on the map. 114. Applicant shall record CC&R's for the tract prohibiting on-street storage of boats, motorhomes, trailer, and trucks over one-ton capacity, roof mounted or front yard microwave satellite antennas. The CC & R's shall be approved by the Community Development Director prior to recordation of final map. 115. Applicant shall cause to be recorded a CC&R's with recordation of final map which provides for irrevocable reciprocal parking, circulation, loading and landscape maintenance easement in favor of all lots subject to the approval of the Director of Community Development and the City Attorney. The CC& .R's shall enforce standards of building maintenance, participation in ,-... landscape maintenance, prohibition of outside vehicle or material storage. AGENDA ITEM \ .Q. PAGE~OF <7rt Page Forty-Four - City Council Minutes - May 11,2004 "'" 116. Applicant shall provide a homeowner's association with CC&R's for maintenance of the open space. 117. All open space and slopes except for public parks and schools and flood control district facilities, outside the public right-of-way will be owned and maintained by either a home owner's association or private property owner. 118. Existing access easements over property must be addressed to the satisfaction of the easement owners prior to final map approval. 119. If the CFD has not been formed at building permit, then the developer shall enter into an agreement with the City to mitigate drainage impacts by payment of a Drainage Mitigation fee. Per recommendations of the Master Drainage ,..,., Plan developed by RCFCD for the West End, the developer shall deposit $4000 per acre. If a Drainage Assessment District is formed in the West End and that drainage fee is lower than the present fee, a partial refund will be returned. 120. All waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clear and grubbing or other phases of the construction shall be disposed of at appropriate recycling centers. The applicant should contract with CR&R Inc. for recycling and storage container services, but the applicant may use the services of another recycling vendor. Another recycling vendor, other than CR&R Inc., cannot charge the applicant for bin rental or solid waste disposal. If the applicant is not using CR&R Inc. for recycling services and the recycling material is either sold or donated to another vendor, the applicant shall supply proof of debris disposal at a recycling center, including verification of tonnage by certified weigh master tickets. '-"" AGENDA ITEM PAGE~OF I, Q.. 76' ,..-, Page Forty-Five - City Council Minutes - May 11,2004 121. Applicant shall provide funding for the re-appropriation calculations of the assessment due to the increase in lots in the assessment district. 122. In accordance with the City's Franchise Agreement for waste disposal and recycling, the applicant shall be required to contract with CR&R Inc. for removal ~nd disposal of all waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clear and grubbing or all other phases of construction. APPEAL ~ 22. Appeal of Planning Commission Approval of Conditional Use Permit (CUP) No. 2003-13 on April 20, 2004 (Second Appeal). Appellant: Cyril J. Dantchev, Alhadeff & Solar, LLP (Representing Dino Foutris of Douglas Burger). Community Development Director Brady explained this appeal of the Planning Commission decision and noted that the project would also be before the Council for design review this evening. He advised that the 4,700 square foot building as proposed has a drive-thru as part of the restaurant, which would be located at Dexter and Highway 74. He advised that the Planning Commission heard this project on April 20th following prior consideration and an appeal last fall. He indicated that the Planning Commission had reconsidered the matter and made some adjustments to move the driveway for traffic concerns; and reapproved the design review and the conditional use permit. He noted that the appeal was regarding the drive-thru portion of the restaurant. He commented that he understood that the applicant had requested continuance of the item, and offered to answer questions. ~. AGENDAITEM___\ I~ / PAGE~OF ,t Page Forty-Six - City Council Minutes - May 11,2004 '-' City Manager Watenpaugh inquired if the letters from the applicant had been di~tributed to Council. City Attorney Leibold confirmed that the letter had been provided to the Council, requesting continuance. The Appellant noted that the first request was for continuance and they had spoken with the City Attorney, as they were notified by regular mail, received yesterday. He commented that they were not allowed to get a tape of the hearing until after the minutes are approved. He indicated that he understood it was a burden to pull the information together, but noted that it was a bit of a surprise, and in checking the exhibits he did not believe they received the final conditions of approval. He noted that he represented a number of larger development companies in the City who were working to provide a CFD for Camino del Norte, and the area of this project was going to be a critical intersection for the City due to the large box users. He indicated that notice was given to Caltrans, but no information had been received in response. He suggested that it was not fair for them or the engineer to deal with incomplete exhibits. He indicated that they had requested a continuance to meet with the engineer and allow them to bring exhibits to explain the property. He reiterated his request for continuance to prepare materials. He stressed that it was important that everyone have all of the information before making the decision. He indicated that he did not think th~ City Attorney would disagree with a two week continuance to provide complete information. '-' Maureen Muranaka, representing Tom's Restaurant, indicated that she was available to answer questions, but wished to respond to the request for continuance. She commented that the original application was filed in July, 2003 and heard in October; it was then heard on appeal in December and the Mitigated Negative Declaration was prepared toward the end of March. She indicated that they had been very patient with the delays on the matter and requested that the Council deny the request for continuance. Jim Bickel, architect for Tom's Restaurant, reiterated that the applications were made last summer, and emphasized that they worked very closely with AGENDA ITEM \ . Q.. PAGE~OF 7rt '-' "".-. Page Forty-Seven - City Council Minutes - May 11,2004 the Planning and Engineering staff to address any issues. He explained that they moved the entry sixty feet to the south to show cooperation with the City, and planned the site so it still works well. He indicated they original~y brought the site plan with an outdoor patio area, but it was eliminated at the request of staff to allow for additional landscape on the street site. He indicated that they were willing to do whatever they were directed to keep moving ahead smoothly, and offered to answer questions. "".-. Sam Alhadeff, Appellant, indicated that he was not prepared to address the substantive issues, and questioned the City Engineer on the changes with regard to the project. He noted that everyone was entitled to see it. City Engineer Seumalo noted that page 108 of 126 was an exhibit of the property in question under Item 31. He explained the delineation of the future right- of-way to meet the condition of approval, and noted the future alignment of Dexter Avenue. Mayor Buckley inquired if page 108 matched the larger plan, provided to the City Council. City Engineer Seumalo confirmed. Councilman Magee inquired if Mr. Alhadeffwanted to speak about the appeal. ' Mr. Alhadeff summarized the challenges, and indicated that he didn't believe the analysis was completed with regard to where the interchange would be. He indicated that there was no focused traffic study for this project. He commented that the mitigated negative declaration assumed circulation and CEQA analysis and construction of improvements. He indicated that on this property it was also a situation of trying to develop Camino, del Norte; and questioned if there was a requirement for a traffic study for Home Depot or Lowe's, as everything will culminate in this intersection very soon. He stressed that there was no focused traffic study with regard to this site, and requested clarification from the City Engineer. He indicated that he would like to know if Allen Avenue has been vacated or abandoned; and questioned the alignment of Crane Street and Dexter Avenue. He noted the site plan, and indicated that while the driveway was moved sixty feet, the turning radius and future expansion of Dexter Avenue were not addressed. He questioned the required median, and noted that the parking and landscaping had to be reconfigured with regard to the drive- thru. He expressed concern with the potential stacking issues at Dexter and AGENDA ITEM I \ ~;. PAGE~OF I ~ "".-. Page Forty-Eight - City Council Minutes - May 11,2004 Crane, and reiterated his questions on the distance and turning radiuses. He stressed the challenges and requested that the item be continued, so he could have the opportunity to meet with the City Engineer. Councilman Magee noted that Mr. Alhadeff was representing Douglas Burgers, but they have a drive-thru element as well. He inquired if Caltrans had commented on the project. Mr. Alhadeff clarified with the owner and indicated that they had comments on the drainage and the Park and Ride facility, but he was not sure if there was a "PSR" on that interchange. He noted that with regard to the Motel 6 on the other side of Central, there were questions regarding the freeway loop. Councilman Magee inquired if Douglas Burgers had been required to prepare a traffic study for their project. Mr. Alhadeff indicated that they were not required to prepare one when the facility was built in 1997. Councilman Magee stressed that this was a similar use. He questioned the vacation of Allen Street and Crane Street. City Engineer Seumalo indicated he understood that Allen Street had been vacated and Crane Street had not been vacated, but he could provide a more solid investigation. Councilman Magee questioned the alignment of Crane Street. City Engineer Seumalo indicated that it was somewhat unconventional, but it had not been addressed yet. Councilman Magee questioned the median requirements for the in-lieu fee, at this time, and clarified that no design was pending, but it was only a requirement for the frontage. City Engineer Seumalo confirmed. Councilman Magee noted an issue at the last meeting regarding the interchange configuration with respect to 1-15 and Highway 74. City Engineer Seumalo indicated that staff was in conversation with Caltrans, and they are moving forward with a PSR, but there is currently no proposal on the configuration. He indicated that they had estimated outside the Caltrans options. Councilman Magee noted the outside options, and suggested that it would consider the potential realignment of Dexter Avenue, but questioned if there was still adequate parking and landscaping. City Engineer Seumalo confirmed. AGENDA ITEM IllZ \ PAGE---=r.LOF 7 f{ ......, ......, ......, ~ Page Forty-Nine - City Council Minutes - May 11,2004 ~ Councilman Schiffner asked the appellant if his only issue was the drive- thru. Mr. Alhadeff indicated that they had appealed the Conditional Use Permit and the Mitigated Negative Declaration, and suggested that the appeal related to CEQA issues. He questioned the completion of a stacking study and the use of the word unconventional. City Engineer Seumalo indicated that with respect to the alignment, the project was unconventional, vs. the traditional alignment with roads perpendicular to each other. He indicated that he was not aware of a stacking distance study. Councilman Schiffner indicated that he was not sure where the stacking problem occurred. City Engineer Seumalo clarified the locations of concern. Councilman Schiffuer commented that as far as the future of what happens on the freeway, from the report presented, he had a sense that the only thing the Council had a right to decide on was the Conditional Use Permit. He indicated that he felt the applicant had complied to make that possible. He noted the potential for legal problems, but indicated that he did not see it as a Council issue. He indicated that if the Council failed to approve the project with proper conditions, the City could be the defendant. He commented that he had no idea what the other Councilmembers were feeling, but he was in favor of approving the plan as it was; and did not think a~y more information could be shown that would affect his vote on the item. He indicated that he was in favor of approving the project. Councilman Hickman inquired if Crane Street was only an entrance and exit for the parking lot, noting that it would have to end because it could not go much farther. Staff confirmed. Mayor Pro Tern Kelley noted the history of the project and indicated that the applicant had been very patient. She stressed that the issues in question went back to the Planning Commission; they moved the driveway and the traffic questions were handled. She indicated that she could not see a reason to deny the project, and suggested upholding the decision of the Planning Commission. ~. AGENDA ITEM \ ( D.- < I PAGE ~ q OF '( ff Page Fifty - City Council Minutes - May 11,2004 '-' Mayor Buckley inquired if doing the appeal first would vest the right to the drive-thru in the final review process. City Attorney Leibold indicated that if the Council was addressing the appeal on the CUP, denying the appeal provided a permitted drive-thru by issuance of a conditional use permit. She commented that she was going to suggest that all of the material were part of the record as part of Item 31. She suggested that perhaps the Council could hear the items together and review the Mitigated Negative Declaration, and act on both items. Mayor Buckley questioned if the appeal was granted, what would happen to Item 31. City Attorney Leibold indicated that the Council would consider everything except the drive-thru. Mayor Buckley questioned what would happen if the continuance was granted. City Attorney Leibold indicated that if the continuance was granted, the design review depends on the approval of the drive-thru, so if the conditional use permit is denied the design would need to be reworked. She indicated that they would need to go together. Mayor Buckley noted that a letter stating that Caltrans comments were not provided, and indicated ...., that the staff report confirmed that no Caltrans comments had been received; and noted that there were only comments from the appellant attorney. He questioned when personal contact had been made with Caltrans. Community Development Director Brady indicated that he was not sure of the date'. Councilman Schiffner commented that this discussion was outside the consideration of this agenda item. Mayor Buckley indicated with regard to continuance of the appeal, it had been discussed several times, that information needs to be provided in a timely manner; and to be told on Monday that the appeal is Tuesday, is poor form. He questioned if it could go two more weeks. MOVED BY SCHIFFNER, SECONDED BY MAGEE TO DENY THE APPEAL. Mayor Pro Tern Kelley asked the City Attorney if she would prefer that they address the two items together. City Attorney Leibold concurred that the materials with regard to the Planning Commission items were in the staff report for Item 31. Mayor Buckley questioned if the applicant was AGENDA ITEM \ ' Q, PAGE 56 OF ,( """'" /'"'"' Page Fifty-One - City Council Minutes - May 11,2004 provided Item 31. The appellant indicated that they were not provided with Item 31: Mayor Buckley suggested that Item 31 had a definite bearing on the appeal. City Attorney Leibold requested a five minute recess. THE REGULAR CITY COUNCIL MEETING WAS RECESSED AT 8:50 P.M. THE REGULAR CITY COUNCIL MEETING RECONVENED AT 9:00 P.M. Mayor Buckley questioned a decision with regard to continuance first. ,..-. City Attorney Leibold explained that the letter requesting the appeal, clearly related to the conditional use permit. She requested that the motion and second be withdrawn for the moment to consider if the Council was willing to continue the appeal. She indicated if the Council was willing to consider the appeal, they could move on to Item 31 for action on the mitigated negative declaration. She further indicated that if the Council was willing to act on the mitigated negative declaration, then it would be appropriate to act on the consideration of the conditional use permit; and then move on to design review. She noted that if the decision was to continue Item 22, then they should also continue Item 31. THE STANDING MOTION AND SECOND WERE WITHDRAWN. MOVED BY KELLEY, SECONDED BY SCHIFFNER TO DENY THE REQUEST TO CONTINUE AND MOVE FORWARD. ",....... Mayor Buckley requested an outline of how the appellant was notified in the last week or so. Mr. Alhadeff indicated that he was notified yesterday by ordinary mail, and he was still not sure he had all of the documents or the verbal changes to the conditions. He indicated that he had called the City last week, but was only notified yesterday by mail. Mayor Buckley inquired what he was told about the timing of the appeal. Mr. Alhadeff AGENDA ITEM_\ I Cv PAGE~OF I~ Page Fifty-Two - City Council Minutes - May 11,2004 ...." indicated that when they checked the website it was not on, but that may have been their mistake; so their first notice was by ordinary mail yesterday. Councilman Hickman inquired if Mr. Alhadeff attended the Planning Commi~sion meeting when the project was discussed and a decision was made. Mr. Alhadeff confirmed. City Attorney Leibold clarified that the grounds for the appeal was the decision. Mr. Alhadeff stressed that he had no information until yesterday, and he was still not sure he had everything. Councilman Magee noted the action on April 20th, followed by the filing of the appeal on the 29th; after which staff scheduled for the next available City Council meeting. Councilman Schiffner commented that he had great sympathy for the situation and how this had happened, but he felt he had enough information to make his decision. THE FOREGOING MOTION TO REJECT THE REQUEST FOR CONTINUANCE CARRIED BY A VOTE OF 4 TO 1 WITH BUCKLEY CASTING THE DISSENTING VOTE. ....,; City Attorney Leibold suggested blending Items 22 and 31, and consider the Mitigated Negative Declaration first. MOVED BY BUCKLEY, SECONDED BY HICKMAN AND CARRIED BY UNANIMOUS VOTE TO COMBINE ITEMS 22 AND 31. 22. Appeal pfPlanning Commission Approval of Conditional Use Permit (CUP) No. 2003-13 on April 20, 2004 (Second Appeal). Appellant: Cyril J. Dantchev, Alhadeff & Solar, LLP (Representing Dino Foutris of Douglas Burger). 31. Mitigated Negative Declaration No. 2003-05 and Design Review of Commercial Proiect No. 2003-05, Tom's Restaurant (APN 377-030-017). Mayor Buckley noted that he had three requests to speak under Item 31, and deferred to those comments. ....,; AGENDA ITEM PAGE 5'1-. OF \. <A-, 7 ftl ----- Page Fifty-Three - City Council Minutes - May 11,2004 Jim Bickel made no comments. ----- Cyril Dantchev, representing Dino F outris, owner of Douglas Burgers, noted that this item was returned to staff for further discussion, but still did not address some of the issues at stake. He indicated that it did not address traffic impacts, but the project was changing the area to a heavily urbanized area. He indicated that it assumed that all improvements were in place, which was not the case. He also indicated that the projects right now, would make a focused traffic study reasonable, and stressed the cumulative traffic impacts. He suggested that looking at the 2025 build-out was not a practical approach, and noted that the only real mediation was a $16,000 fee for traffic. He suggested that shifting the driveway would not change the traffic issues. H e noted an existing easement across from the project and stressed that there had been no study of traffic impacts. Mayor Buckley indicated that he wanted to be sure that what happened at Railroad Canyon and I-IS, did not occur at Central and 1-15. He stressed that he did not want to build buildings that might have to be bought and knocked down to allow for the interchange. MOVED BY KELLEY, SECONDED BY SCHIFFNER TO APPROVE MITIGATED NEGATIVE DECLARATION NO. 2003-05, AND ADOPT RESOLUTION NO. 2004-38, BASED ON THE FOLLOWING FINDINGS. ----- Councilman Hickman questioned if there were Caltrans plans showing how this location would be impacted. Community Development Director Brady indicated that there were no specific plans at this point. He clarified that it would be the same process as that for Railroad Canyon. Councilman Hickman suggested that if there were improvements, they would probably take the Chevron and Douglas Burgers. Councilman Schiffner questioned the current discussion with Caltrans and suggested those plans under consideration would not be on this property. Community Development Director Brady indicated that they had looked at a number of configurations. AGENDAITEM___\t~< PAGE .6.5 OF It Page Fifty-Four - City Council Minutes - May 11,2004 ......, Councilman Magee questioned the best way to vote on the merged items. City Attorney Leibold suggested voting first on the Mitigated Negative Declaration, then the Conditional Use Permit and finally the Design Review. Mayor Buckley commented that a traffic study was warranted in this case. THE FOREGOING MOTION CARRIED BY A VOTE OF 4 TO 1 WITH BUCKLEY CASTING THE DISSENTING VOTE. Findines Mitigated Negative Declaration No. 2003-05 1. Given that project impacts have been identified as Less Than Significant Impacts with Mitigation Incorporation, cumulative impacts are not foreseen. ......, Pursuant to the evidence received in the light of the whole record presented to staff, the project will not have cumulative impacts on the environment considering the applicable Conditions of Approval and Mitigation Monitoring Program. 2. The proposed project does not have the potential to cause substantial adversely effects on human beings, either directly or indirectly with mitigation measures. Pursuant to the evidence received in light of the whole record presented to staff, the project will not result in a significant impact on the environment considering the applicable Conditions of Approval and Mitigation Monitoring Program. 3. Prior to approving the project, the City Council has considered the proposal and any comments received during the public review process. The City Council shall approve and adopt the proposed Mitigated Negative Declaration bases on the whole record before it (including the initial study, comments received and AGENDA ITEM~ ~ 0,--, PAGE~OF let ......, ." Page Fifty-Five - City Council Minutes - May 11,2004 Mitigation Monitoring Plan), that there is not substantial evidence the project will have a significant effect on the environment and the Mitigated Negative Declaration reflects the City Council's independent judgment and analysis. 4. The documents and other materials, which constitute the record of proceedings upon which the Planning Commission's decision to recommend adoption of the Mitigated Negative Declaration to City Council, and the City's Council's decision to uphold the Planning Commission's recommendation, are on file with the City Clerk of the City of Lake Elsinore at 130 South Main Street. Design Review -Commercial Project No. 2003-05 1. The project, as approved, will comply with the goals and objectives of the General Plan and the Zoning District in which the project is located. /"" The proposed commercial project located at Dexter Avenue and Crane Street, APN 377-030-071, complies with the goals and objectives of the General Plan, in that the approval of this commercial project will assist in achieving the development of a well-balanced and functional mix of residential, commercial, industrial, open space, recreational and institutional land uses as well as encouraging commercial land uses to diversifY Lake Elsinore's economic base. 2. The project complies with the design directives contained in Section 17.82.060 and all other applicable provisions of the Municipal Code. The proposed commercial project located at Dexter Avenue and Crane Street, APN 377-030-071 is appropriate to the site and surrounding developments. The commf!rcial project has been designed in consideration of the size and shape of the property, and will equal or exceed the existing architectural design of neighboring properties. r- 3. Subject to the attached Conditions of Approval and Mitigated Monitoring Program, the proposed project is not anticipated to result in any significant adverse environmental impacts. AGENDA ITEM \ ~ ~. PAGE 55 OF 7~ Page Fifty-Six - City Council Minutes - May 11,2004 ~ Pursuant Section 15070, Decision to Prepare a Negative or Mitigated Negative Declaratiorz of the California Environmental Quality Act (CEQA), the proposed commercial project located at Dexter Avenue and Crane Street, as reviewed and conditioned by all applicable City Divisions and Departments and Agencies, will not have a significant effect on the environment. 4. Conditions and safeguards pursuant to Section 17.82.070, including guarantees and evidence of compliance with conditions, have been incorporated into the approval of the subject project to ensure development of the property in accordance with the objectives of this Section and the zoning district in which the site is located. Pursuant to Section 17.82.070 (Action of the Planning Commission) of the Lake Elsinore Municipal Code (LEMC), the proposed commercial project located at Dexter Avenue and Crane Street, APN 377-030-071, has been recommended for approval by the Planning Commission to City Council with specific conditions of approval. ~ CONDITIONS OF APPROVAL FOR DESIGN REVIEW FOR COMMERCIAL PROJECT NO. C 2003-05 AND CONDITIONAL USE PERMIT NO. 2003-13 PLANNING DIVISION 1. Design Review approval for Commercial Project No. C 2003-05 will lapse and be void unless building permits are issued within one (l) year of City Council approval. The Community Development Director may grant an extension of time of up to one (1) year per extension, prior to the expiration of the initial Design Review approval. Application for a time extension must be submitted to the City of Lake Elsinore one (1) month prior to the expiration date. 2. Conditions of Approval shall be reproduced on page one of building plans submitted to the Building Division for Plan Check. All Conditions of '-' AGENDA ITEM \ ( 0.:./ PAGE S , OF ry g' ~ Page Fifty-Seven - City Council Minutes - May 11,2004 Approval shall be met prior to the issuance of a Certificate of Occupancy and release of utilities. 3. All site improvements approved with this request shall be constructed as indicated on the approved site plan and elevations. Revisions to approved site plans or building elevations shall be subject to the review of the Community Development Director. All plans submitted for Building Division Plan Check shall conform to the submitted plans as modified by Conditions of Approval, or the Planning Commission/City Council through subsequent action. 4. Any revisions to the interior floor plans that could cause the requirement for additional parking shall be subject to the review and approval of the Community Development Director or designee. ~ 5. All roof mounted or ground support air conditioning units or other mechanical equipment incidental to development shall be architecturally screened or shielded by landscaping so that they are not visible from neighboring property, public streets, or Interstate 15 Any material covering the roof equipment shall match the primary wall color. 6. All exterior on-site lighting shall be shielded and directed on-site so as not to create glare onto neighboring property and streets or allow illumination above the horizontal plane of the fixture. All light fixtures shall match the architectural style of the building. 7. All loading zones shall be clearly marked with yellow striping and shall comply with the requirements of the LEMC. 8. Applicant shall meet ADA (Americans with Disabilities Act) requirements. 9. The applicant shall construct a 6 foot wrought iron fence with pilasters along the northwest and southwestern boundaries. ~ AGENDA ITEM \ < Q." PAGE ~ 7 OF I ~ Page Fifty-Eight - City Council Minutes - May 11,2004 ......" 10.Trash enclosures shall be constructed per City standards as approved by the Community Development Director. A minimum of a 5' landscaped planter is required on each side of the trash enclosure. II.No exterior roof ladders shall be permitted. 12.Applicant shall use roofing materials with Class "A" fire rating. 13.All exterior downspouts shall be painted to match with building exterior color. 14. The Planning Division shall approve the location of any construction trailers utilized during construction. All construction trailers shall require a $1,000.00 cash bond, submit a site plan and processed through the Planning Division. I5.Materials and colors depicted on the plans and materials board shall be used unless modified by the applicant and approved by the Community Development Director or designee. ......" 16.0n-site surface drainage shall not cross sidewalks. 17.Parking stalls shall be double-striped with four-inch (4") lines two feet (2') apart. I8.All exposed slopes in excess of three feet (3') in height shall have a permanent irrigation system and erosion control vegetation installed, approved by the Landscape 'Architectural Consultant and Planning Division. PRIOR TO BUILDING/GRADING PERMITS 19.Prior to issuance of any grading permit or building permits, the applicant shall sign and complete an "Acknowledgement of Conditions" form and shall return the execut~d original to the Planning Division for inclusion in the case records. ......" AGENDA ITEM-.J <CA,- . PAGE 5~ OF I~ r-. Page Fifty-Nine - City Council Minutes - May 11,2004 20.All signs require review and approval by the Planning and Building and Safety Divisions prior to installation. A Sign Program will be required if a Freeway Sign is proposed. All Sign Programs require review and approval by the Planning Commission prior to obtaining sign permits. 21.Three (3) sets of the Final Landscaping/Irrigation Detail Plan shall be submitted, reviewed and approved by the City's Landscape Architect Consultant and the Community Development Director or designee, prior to issuance of building permit. A Landscape Plan Check & Inspection Fee will be charged prior to final landscape approval based on the Consultant's fee plus forty percent (40%) City fee. a) All planting areas shall have permanent and automatic sprinkler system with 100% plant and grass coverage using a combination of drip and conventional irrigation methods. ,-... b) Applicant shall plant street trees, selected from the City's Street Tree List, a maximum of forty feet (40) apart and at least twenty-four-inch (24 ") box in size. c) All planting areas shall be separated from paved areas with a six-inch (6") high and six-inch (6") wide concrete curb. d) Planting within fifteen feet (15') of ingress/egress points shall be no h~gher than thirty-six inches (36"). e) Landscape planters shall be planted with an appropriate parking lot shade tree to provide for 50% parking lot shading in fifteen (15) years. 1) Any transformers and mechanical or electrical equipment shall be indicated on landscape plan and screened as part of the landscaping plan. ,-... AGENDA ITEM I . C(.-< PAGE sg OF 78:' Page Sixty - City Council Minutes - May 11,2004 ......, g) The landscape plan shall provide for ground cover, shrubs, and trees and meet all requirements of the City's adopted Landscape Guidelines. Special attention to the use of Xeriscape or drought resistant plantings with combination drip irrigation system to be used to prevent excessive watering. h) All landscape improvements shall be bonded 100% for material and labor for two years from installation sign-off by the City. Release of the landscaping bond shall be requested by the applicant at the end of the required two years with approval/acceptance by the Landscape Consultant and Community Development Director or Designee. i) All landscaping and irrigation shall be installed within affected portion of any phase at the time a Certificate of Occupancy is requested for any building. All planting areas shall include plantings in the Xeriscape concept, drought tolerant grasses and plants. ......, j) Final landscape plan must be consistent with approved site plan. k) Final landscape plans to include planting and irrigation details. 22.Applicant shall comply with the requirements of the Elsinore Valley Municipal Water District. Proof shall be presented to the Chief Building Official prior to issuance of building permits and final approval. 23.Prior to issuance of building permits, applicant shall provide assurance that all required fe~s to the Lake Elsinore Unified School District have been paid. 24.Prior to issuance of building permits, applicant shall provide assurance that all requirements of the Riverside County Fire Department have been met. AGENDA ITEM PAGE CO 0 OF \.~. Ire ""'" ,,-.. Page Sixty-One - City Council Minutes - May 11,2004 25.Prior to issuance of building permits, applicant shall pay park-in-lieu fee in effect at time of building permit issuance. ENGINEERING DIVISION 26.All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMC) prior to building permit. 27.Dedicate sufficient right-of-way along the frontage of Dexter Ave. to provide for a future 100 ft. wide street (50 ft. half-section) with a 1600 ft. radius to the City prior to issuance of building permit. ,,-.. 28.Public right-of-way dedications shall be prepared by the applicant or his agent. Deeds shal' be submitted to the Engineering Division for review and approval prior to issuance of building permit. 29.Pay all Capital Improvement and Plan Check fees (LEMC 16.34). The traffic mitigation fee is $15,815 and the drainage fee is $7,885 (Third St. distr.) This project shall also be subject to TUMF Fees in the event a building permit is not pulled before July 1, 2004. 30.The northeasterly driveway on Dexter Ave. shall be relocated to Crane Street and only one driveway will be allowed on Dexter Avenue. 31.Submit a "Will Serve" letter to the City Engineering Division from the applicable water agency stating that water and sewer arrangements have been made for this project. Submit this letter prior to applying for a building permit. 32.Construct all public works improvements per approved street plans (LEMC Title 12). Plans must be approved and signed by the City Engineer prior to issuance of building permit (LEMC 16.34). ,,--.. AGENDA ITEM \l~' PAGE~OF 1 ~ Page Sixty-Two - City Council Minutes - May 11,2004 ~ 33.Street improvement plans and specifications shall be prepared by a Calif. Registered Civil Engineer. Improvements shall be designed and constructed to Riverside County Road Department Standards, latest edition, and City Codes (LEMC 12.04 and 16.34). 34.The applicant shall furnish a traffic signing and striping plan for Dexter Ave. and Crane Street, subject to the approval of the City Engineer. 35.Pay all fees and meet requirements of an encroachment permit issued by the Engineering Division for construction of off-site public works improvements (LEMCI2.08, Res.83-78). All fees and requirements for an encroachment permit shall be fulfilled before Certificate of Occupancy. 36. The applicant shall obtain any necessary Caltrans permits and meet all Caltrans requirements. ~ 37.All compaction reports, grade certifications, monument certifications (with tie notes delin'eated on 8 1/2" x 11" mylar) shall be submitted to the Engineering Division before final inspection of off-site improvements will be scheduled and approved. 38.The applicant shall obtain all necessary off-site easements for off-site grading from the adjacent property owners prior to grading permit issuance. 39.Apply and obtain a grading permit with appropriate security prior to building permit issuance. A grading plan signed and stamped by a Calif. Registered Civil Engineer shall be required if the grading exceeds 50 cubic yards or the existing flow pattern is substantially modified as determined by the City Engineer. If the grading is less than 50 cubic yards and a grading plan is not required, a grading permit shall still be obtained so that a cursory drainage and flow pattern inspection can be conducted before grading begins. 40.Applicant to provide erosion control measures as part of their grading plan. The applicant shall contribute to protection of stormwater quality and met the goals AGENDAITEM_\ ,D-..-' PAGE (, d- OF 7 <((' ......." r-- Page Sixty-Three - City Council Minutes - May 11,2004 of the BMP in Supplement "A" in the Riverside County NPDES Drainage Area Management Plan. 41.Arrangements for relocation of utility company facilities (power poles, vaults, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. 42.Provide fire protection facilities as required in writing by Riverside County Fire. 43.0n-site drainage shall be conveyed to Dexter Ave. or Crane St. or accepted by adjacent property owners (Caltrans) by a letter of drainage acceptance or conveyed to a drainage easement. ~ 44.All natural drainage traversing the site shall be conveyed through the site, or shall be collected and conveyed by a method approved by the City Engineer. 45.Roof and yard drains will not be allowed to outlet through cuts in the street curb. Roofs should drain to a landscaped area whenever feasible. 46.Applicant shall provide the city with proof of his having filed a Notice of Intent with the Regional Water Quality Control Board for the National Pollutant Discharge Elimination System (NPDES) program with a storm water pollution prevention plan prior to issuance of grading permits. The applicant shall provide a SWPPP for post construction which describes BMP's that will be implemented for cleaning, building maintenance, landscaping and irrigation. 47.1n accordance with the City's Franchise Agreement for waste disposal & recycling, the applicant shall be required to contract with CR&R Inc. for removal and disposal of all waste material, debris, vegetation and other rubbish generated during cleaning, demolition, clear and grubbing or all other phases of construction. ".-... AGEND~ ITEM \ l R-r PAGE 6 3 OF -, ({ Page Sixty-Four - City Council Minutes - May 11,2004 ~ 48.Dedicate full ~ width and construct ~ width improvements of Crane Street. (Revised at the April 20, 2004 Planning Commission Meeting) 49.Contribute cash in lieu fee for roadway median on Dexter Avenue for full frontage length of project. (Revised at the April 20, 2004 Planning Commission Meeting) 50.The applicant shall defend (with counsel acceptable to the City), indemnify, and hold harmless the City , its Officers, Employees, or Agents to attach, set aside, void, or annul an approval of the City, its advisory agencies, appeal boards, or legislative body concerning Commercial Project no. 2003-05 and Conditional Use Permit No. 2003-05, which action is brought within the time period provided for in California Government Code Sections 65009 and lor 66499.37, and Public Resources Code Section 21167. The City will promptly notify the Applicant of any such claim, or proceeding, the Applicant shall not, thereafter, be responsible to defend, indemnify, or hold harmless the City. (Revised at the April 20,2004 Planning Commission Meeting) '-'" MOVED BY ~CHIFFNER, SECONDED BY KELLEY AND CARRIED BY A VOTE OF 4 TO 0, WITH BUCKLEY ABSTAINING TO DENIAL THE APPEAL, AND UPHOLD THE PLANNING COMMISSION APPROVAL. MOVED BY KELLEY, SECONDED BY SCHIFFNER AND CARRIED BY A VOTE OF 4 TO 0, WITH BUCKLEY ABSTAINING TO APPROVE THE DESIGN REVIEW OF COMMERCIAL PROJECT NO. 2003-05 BASED ON THE EXHIBITS AND FINDINGS, AND SUBJECT TO THE FOLLOWING CONDITIONS OF APPROVAL. BUSINESS ITEMS 32. Memorandum Of Understanding Between The County Of Riverside And The City Of Lake Elsinore Concerning Implementation Of The Western Riverside County Multi- Species Habitat Conservation Plan And ....., AGENDA ITEM \. CL' PAGE~OF I ~ r-. Page Sixty-Five - City Council Minutes - May 11, 2004 Reconsideration Of The Joint Exercise Of Powers Agreement Creating The Western Riverside County Regional Conservation Authority ,-... City Attorney Leibold reviewed the Council's prior consideration of the MSHCP; and noted that discussions had been ongoing with the County of Riverside. She indicated that all of the other cities and the County had now approved the MSHCP and the RCA was now acting, with the City of Lake Elsinore being denied a voting position, due to the refusal to approve the originally proposed agreement. She explained that a Memorandum of Understanding had been prepared between the City and the County to provide assurances to the City and establish the County obligations for specific language changes and policies. She noted that the key issues were acquisition of property, reporting requirements and expenditures of fees. She fu~her noted that the City would retain the right to withdraw from the MSHCP and JP A consistent with the Implementing Agreement, so long as the City complies with the procedural requirements; after which the County would release the City from liability. She commented that a future withdrawal would be an action in good faith. She noted that a map would be attached to identify the areas the County will support for future annexations, if supported by the City and the majority of impacted residents. She indicated that the County had requested one modification of the map for the area known as the Chen property or Laguna Heights. She suggested that with the elimination of that property, she was prepared to request consideration of the MOU, and noted that if approved the County has represented that it will consider the MOU on May 18th. She indicated that they had also requested consideration of the JP A as originally proposed by the County and executed by other agencies, and authorize the Mayor to execute it, if the County approves the MOU. ,-... MOVED BY SCHIFFNER, SECONDED BY BUCKLEY TO APPROVE THE PROPOSED MOU AND AUTHORIZE THE MAYOR TO EXECUTE IT ON BEHALF OF THE CITY; AND IN RELIANCE ON THE COUNTY'S AGREEMENTS SET FORTH IN THE MOU, AND UPON EXECUTION BY THE COUNTY, APPROVE THE JPA AND AUTHORIZE THE MAYOR TO AGENDA ITEM 1 , CL. PAGE t, ~ OF ;-;rt' Page Sixty-Six - City Council Minutes - May 11,2004 '-' EXECUTE ON BEHALF OF THE CITY WITH THE UNDERSTANDING THAT THE CITY'S CONCERNS REGARDING MSHCP AND ITS IMPLEMENTA TION HAVE NOT BEEN ADEQUA TEL Y ADDRESSED AND THAT THE CITY WILL CONTINUE TO ADVOCATE MODIFICATIONS AS IT DEEMS NECESSARY AND APPROPRIATE. Mayor Buckley inquired if the JP A required an Ordinance. City Attorney Leibold indicated that a minute order was adequate. Mayor Pro Tern Kelley noted that she would be voting no to be in balance with original decisions, as she does not support the MSHCP. City Attorney Leibold clarified the motion to be the approval of the MOD, and authorization for the Mayor to sign the MOD; and approval of the JP A with the authorization for the Mayor to sign only if the executed MOD is received from the County. '-' Mayor Buckley further clarified that the MOD was with the minor modifications and elimination of the Laguna Heights Annexation area. City Attorney Leibold inquired if it was approved and executed by the Council, if they would authorize the Mayor to execute the implementing agreement. THE MOTION AND THE SECOND CONCURRED WITH AUTHORIZA TION FOR THE MAYOR TO EXECUTE THE IMPLEMENTING AGREEMENT, AND THE MOTION WAS AMENDED. THE FOREGOING MOTION AS AMENDED WAS CARRIED BY A VOTE OF 4 TO 1 WITH KELLEY CASTING THE DISSENTING VOTE. ITEMS PULLED FROM THE CONSENT CALENDAR 3. CR & R Annual Consumer Price Index Increase. AGENDA ITEM \ \ Q... PAGE fo b OF ,g '-' r- Page Sixty-Seven - City Council Minutes - May 11,2004 Mayor Buckley indicated that he had pulled this item from the Consent Calendar so everyone could be aware of the change. He noted that the typical house would now be paying $.33 per month more for their garbage collection; and advised that this was a 1.8% increase. MOVED BY KELLEY, SECONDED BY HICKMAN AND CARRIED BY UNANIMOUS VOTE TO APPROVE THE CPI INCREASE AND THE APPLICATION OF NEW RATES FOR REFUSE PICK-UP, RECYCLING AND DISPOSAL TO TAKE EFFECT ON JULY 1,2004. 6. Approval of Final Map 28751 - Water's Edge - Pulte Home Corporation. ,--.-- City Manager Watenpaugh noted that this item was before the Council at the last meeting, and Council asked staff to meet with the Tuscany Hills residents one more time. He indicated that the bullet points from the meeting were included in the staff report. He pointed out that one individual was not happy with the short notice for the meeting. He advised that most of the discussion centered on design review and the elevation of the homes, which was part of the design review process. He indicated that the residents would be notified of that hearing. He advised that at both ends of the tract, there were concerns with the elevation of the street, and hopes that there would not be a block wall in place of the views. He noted that wrought iron fencing was suggested to preserve the views. ,,-... Dave Evars, 44 Villa Milano, indicated that he had followed the project for many years, noting it started with Lusk Homes making concessions to lower some of the lots and agreeing to only single story homes. He noted that he had a plot map approved about five years ago by the Planning Commission, but at the time he was not aware of the 15 to 20 foot drop, specifically at the corner of Villa Roma and Villa Milano, which overlooks Canyon Lake. He indicated that he was the person who complained about the meeting, and noted that the notice was mailed on the 29th for a meeting on May 3rd. He indicated that he went to the meeting optimistic, as the main issue was the view fence, the single story homes and some consideration for AGENDA ITEM.-J t ~j I PAGE ro '7 OF { g Page Sixty-Eight - City Council Minutes - May 11,2004 the road; but was told that the plot map was already approved. He suggested that more notice would have allowed more people to be present for input. He stressed that this had been going on for quite a few years, and the Lusk sold to Brehm. He noted his contacts with the City and the developer and indicated that no one responded. He requested that the issue be resolved and invited any Councilmember to come to their house to see the problem. Ron Hewison, 35 Villa Valtelena, indicated that the Evars were the most impacted, but Villa Valtelena was also impacted. He commented that he bought his home with a hill behind them five years ago, but he picked up a plan with the elevation behind them to be reduced. He indicated that he worked with the other residents to improve the overall Lusk plan. He noted that some houses had no house behind them, but his was raised. He explained that Lusk wanted an easement on their land, which they resisted; so they were told it could not be done. He noted that Brehm had taken the elevation behind them from 1547' down to 1537'. He indicated when they did not get the easement; they created a plan that did not involve his property. He noted that Pulte representatives were not present on May 3rd, but he spoke with them on Friday and most of the answers were design review issues. He indicated that most of the residents viewed the meeting as an opportunity to have input on where single family homes would go, but everyone left the meeting with the hope that single story homes were the answer. He advised that the Pulte representative had indicated that all three of their models were two stories. He indicated that this information completely changed what they had believed for five years. He stressed that the process had been frustrating, but noted that of 133 lots; only about five to eight were a problem. He stressed that they did not have a blanket objection to the project, but believed that single story homes were the solution, but that solution had been removed. He indicated that they needed Pulte to try and understand the situation from their perspective. He requested another short term extension. He stressed that this was the third builder with whom they had not been able to sit down and talk; and reiterated that he received new information on Friday. AGENDAII~M }\C~, PAGE 0; '6' OF iK ""'" '-II' '-II' ~ Page Sixty-Nine - City Council Minutes - May 11,2004 City Attorney Leibold clarified that the action for the final map is ministerial, and it was required to be approved if it was in substantial conformance with the tentative map. She stressed that both the Government Code and the City Code required action, and there was no legal authority to continue the item beyond this evening. She explained that if it' was not in substantial conformance, they would need to deny the application. She indicated that with regard to one or two stories, that was part of the design review process. She indicated that there would be ample opportunity to discuss the matter. She explained that the map spoke to lot sizes and right-of-way. ~ Tom HQuska, Pulte representative, indicated that this map had been around for many years and previous owners. He noted that they bought the map a few months ago, and it had an approved tentative map, approved infrastructure plans and revised grading plans. He indicated that City staff had worked to help with plans and they had lowered the plans to be below the other homes. He stressed that they do not sell products that guaranteed views, and noted that no builder could promise that. He commented that they would work to the best of their ability to satisfy the area, and had set goals to do so. He indicated that they would work with City staff and the community to make the project the best that it can be, and keep it consistent with the guidelines. Mayor Buckley questioned the one story houses. Mr. Houska indicated that they would not have one story houses, and clarified that they were not conditioned by the tentative map for single story homes. Mayor Buckley commented that it was not a condition, but would be the act of a good neighbor. Mayor Buckley questioned how many existing houses would be impacted, noting that the cross section of roadway, showed it about 30 feet below the people on the other roadway. He stressed that it was a substantial slope. He noted that the plan was revised and approved a couple of months ago, and that eliminated the views toward Canyon Lake, by lowering the road. Mayor Buckley inquired if they could avoid interference with the existing homes. Mr. Houska indicated that he could not say it wouldn't impact any views, but noted that Mr. Evar was probably ,,- AGENDA ITEM \ l,^--' PAGE Co q OF '7 ~/ Page Seventy - City Council Minutes - May 11,2004 ""'" the most impacted. He noted that one lot had been eliminated to allow for the tot lot, which was a concession to eliminate a problem. Councilman Magee indicated that he heard from the applicant that there was a revised and approved roadway plan. He asked staff if the plan took into consideration the concerns of Mr. Evars. City Engineer Seumalo indicated that he met on site, and believed that Mr. Houska indicated that the road had been the same since he was here. He commented that from an engineering standpoint, he was not aware of anything that could be done to correct it. Councilman Magee questioned the revised grading plan, noting that he heard that they don't intend to produce any single story homes, and noted that two story homes were in the area of20 to 27 feet high. City Engineer Seumalo indicated that they used 30 feet as a project number. Councilman Magee suggested given the sensitivity of the neighborhood it might be appropriate to request a line of sight analysis, so everyone is clear on what the views will be, so when it comes to the Planning Commission, they will have everything to make that decision. He further suggested rethinking the building opportunities. City Engineer Seumalo indicated that Mr. Houska was correct that there was a cross section with elevations. Councilman Magee suggested the provision of a sight analysis at design reVIew. ......, Councilman Schiffner inquired about the comer around the tot lot, with the vehicle headlight problem, and asked if there was in fact no change from the very beginning, but it was not noticed. City Engineer Seumalo indicated that he believed that to be correct. Councilman Schiffuer indicated that he did not know what could be done about it, as nothing would help much. He indicated that he was very sorry about the situation, but possibly a wall could be placed to reduce or eliminate the problem. He commented that with regard to the view, many of the people were told by the sales people that there would never be a change to the view, but clarified that could not be enforce. He stressed that the City had worked diligently and held many meetings to try to resolve the problems. He questioned if there was an option in the design review to require single story homes. Community . AGENDA ITEM \, Ql / PAGE '1 D OF I~ ,...., ,,-, Page Seventy-One - City Council Minutes - May 11,2004 Development Director Brady indicated that it could be strongly encouraged, when the design review goes to the Planning Commission. Councilman Schiffner questioned if it could be mandated. Mr. Brady indicated that he did not believe so. Councilman Schiffner commented that the Council was in a box, and could only strongly recommend a single story; and it could not deny the map if it was in conformance with the tentative map. He noted that all they could do was hope the Planning Department would make every effort to eliminate the problem. He indicated that he saw no alternative, other than to approve the map. ,,- Councilman Magee addressed the single story issue, and commented that the Planning Commission had the ability to approve, deny or conditionally approve projects. He further commented that if they are unhappy with the decision, both parties can appeal to the City Council for action. Councilman Schiffner commented that if the option was to mandate single story homes in some locations, he would be willing to do so. City Attorney Leibold indicated that she would need to look into that ability. Councilman Schiffner reiterated that if it was an option, he would be in favor of using it. Councilman Hickman commented that ifhe remembered correctly, Councilwoman Brinley made a big deal of all houses being below the pad level. City Manager Watenpaugh concurred that issue was referenced earlier, when the carrot was dangled that if they all agreed to easements, the properties would be lowered. He noted that was a promise by Lusk Homes. Councilman Hickman asked Mr. Hewison for suggestions on Council's action. Mr. Hewison indicated in reality they were at 1525', but had gone to 1547', without the easement which would have put it at 1537'. He indicated that work could be done to encourage single story homes, and stressed the particular importance of the line of sight. He noted that this was the only two sided street in the development. ,,- Councilman Hickman commented that he was hearing Pulte say there would be no changes on the grading issue. Community Development Director Brady confirmed. AGENDA ITEM \ ,CA-. _ PAGE~OFI t Page Seventy~Two - City Council Minutes - May 11,2004 ...." Mayor Pro Tern Kelley noted that the spokesman was willing to work with the homeowners in the next step, but right now they were in conformance. She stressed that there was no alternative but to approve the map. She commented that this had been a long process with a lot of meetings, but she was going to support the map and encourage Pulte to work with the homeowners and staff, as much as possible, and be sensitive to the problems. MOVED BY KELLEY, SECONDED BY SCHIFFNER TO APPROVE THE FINAL MAP'SUBJECT TO THE CITY ENGINEER'S ACCEPTANCE; ACCEPT ALL DEDICATIONS AT THE TIME OF RECORDATION AND AUTHORIZE RECORDATION. Councilman Magee requested that staff include comments from this meeting in any staff report for design review, so they clearly knew where they stood on this r.natter. "" THE MOTION WAS AMENDED WITH CONSENT OF THE SECOND TO REQUIRE THAT THE COMMENTS FROM THIS MEETING BE INCLUDED IN ANY FUTURE STAFF REPORT FOR DESIGN REVIEW. Mayor Buckley reiterated that the City does not have a view shed ordinance, but should have one. He encouraged Pulte Homes to work with the residents. THE FOREGOING MOTION AS AMENDED CARRIED BY A VOTE OF 4 TO 0 WITH MAGEE ABSTAINING. THE REGULAR CITY COUNCIL MEETING WAS RECESSED AT 10:01 P.M. THE REGULAR CITY COUNCIL MEETING RECONVENED AT 10:03 P.M. "" AGENDA ITEM \ ' <^... . PAGE l:l. OF I g' r- Page Seventy-Three - City Council Minutes - May 11,2004 PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES Jill Wojcik was not present for comment. ~ Paula Graver, 218 Ellis, read a poem regarding those who served in the Vietnam War for Jill Wojcik. She then noted the introduction of John Collins at the last meeting. She addressed the anti-war rallies, and indicated that they were demoralizing the troops and stressed the need for troop support to continue. She noted that her son was currently serving in Baghdad and the City's resolution had been passed around Baghdad and was greatly appreciated. She expressed disappointment with the treatment of Iraqi prisoners, but stressed the reasons they were prisoners. She suggested that the humiliation they suffered at the hands of a few "idiots" was nothing compared to the treatment of Americans. She expressed anger with the pictures being shown repeatedly, while the United States only saw images of the tortured Americans a few times. She stressed that one American was beheaded with five slices to his throat. She suggested that there should be a different level of understanding of what the troops did. She announced that Armed Forces Day was this Saturday and encouraged participation in the Support the Troops rally. She also noted the Safety Expo at the Outlet Center and indicated she would be there prior to the regular spot. She announced a silent auction to be held at the Safety Expo. Edith Stafford, 29700 Hursh, expressed concern with the need for an update on the safety of the Lake to prevent future drownings, and on the status of an Aquatic Safety Report.. She also expressed concern regarding the Highway 74 projects planned to be developed. She expressed hopes that there would be strong focused insight into those projects to prevent the problem happening at Walmart. CITY MANAGER COMMENTS City Manager Watenpaugh commented on the following: ~ 1) Expressed thanks to Chief Walsh noting that he was a team player, who would be greatly missed. AGENDAITEM~,~, PAGE I') OF I~ Page Seventy-Four - City Council Minutes - May 11,2004 '--' 2) Congratulated Chief Fetherolf, and indicated that it was wonderful to have someone who knows the Police operations and the community. 3) Announced that the Study Session previously scheduled for this Thursday would not be happening. 4) Announced that the first Public Safety Advisory Commission Meeting would be held on May 12th at the Cultural Center, for orientation. 5) Indicated that he needed help from the Council for scheduling of study sessions. After significant discussion, it was decided that the following study session would be held: June ih - LESJW A June 10th - Laing Homes June 1 ih - Husing Report & Economic Development June 24th - LEAPS '--' Councilman Magee commented that regardless of the date for Laing Homes, he would want the information well in advance of the meeting, and noted his frustrations at the last meeting. He indicated that he would want as much material as early as possible. City Manager Watenpaugh inquired if he had reviewed the materials provided. Councilman Schiffuer noted that there was very little change. City Attorney Leibold confirmed that the only additional information was modifications to some of the material on traffic mitigation, which she understood was now available. She indicated that she could prepare a package. Mayor Buckley reiterated the meeting dates and requested Council concurrence. Council agreed to the dates as proposed. AGENDA ITEM \ \ ~I , PAGE ,'-I OF I g' '--' /""' Page Seventy-Five - City Council Minutes - May 11,2004 CITY ATTORNEY COMMENTS City Attorney Leibold commented that Police Chief Walsh would be greatly missed. COMMITTEE REPORTS No Reports. CITY COUNCIL COMMENTS City Treasurer Weber had no comments. Mayor Pro Tern Kelley congratulated and welcomed Chief Fetherolf, but noted /""' that Chief Walsh would be missed. Councilman Hickman commented on the following: 1) Announced that HOPE and the Post Office collected nearly 8,000 lbs. of food. He thanked the participants. 2) Thanked the NAACP for their Scholarship event. 3) Noted the Police & Fire Baseball game 4) Noted that the Butterfly release was an education and he enjoyed the Garden Tour. 5) Noted that senior citizens may have received letters regarding a rebate of home taxes or rent, and indicated that the $36 service in that letter could be received for free from the Senior Center. Councilman Schiffner had no comments. r- AGENDA ITEM \ ' ~I / PAGE ~< OF I 8" Page Seventy-Six - City Council Minutes - May 11,2004 "'*' Councilman Magee commented on the following: 1) Noted that a letter was sent to the EVMWD General Manager in March, requesting information on additional water in the Lake and questioned the status of the agreement. He requested a report. City Manager Watenpaugh indicated that he spoke with Mr. Young and his staff was working on a response. 2) Addressed a business in the industrial center which was said to be ancillary, noting he had brought the matter to staff on several occasions and was told that staff was looking into it. He indicated that the vendor had an outdoor fair in the parking lot, with a jolly jump, vendors, etc. and he no longer saw it as an ancillary use, but rather a primary function. He suggested that staff either issue citations or give a conditional use permit application to bring them into compliance. ......", 3) Indicated that he had been in an around local government for 20 years and had heard a lot of things and seen a lot of things, but he had never heard an applicant say that staff took their decision to the decision makers too quickly. He commented that he had now seen it all. 4) Requested explanation of CEQA on the infill projects and exemptions. 5) Noted that the Council had adopted a new set of policies for the Treasurer; and one of which was an amendment for the City Treasurer to make comments. He requested that the Comment section be added to the next agenda. 6) Addressed Mrs. Stafford's comments and noted that staff was directed to get an estimate on the Lake Safety Study, so the work could be done in the new fiscal year budget on June 8th. He inquired if that process was underway. Lake & Aquatic Resources Director AGENDA ITEM \ \ C\.. ' PAGE I <0 OF tg" "'*' ~ Page Seventy-Seven - City Council Minutes - May 11,2004 Kilroy indicated that staff was looking into a Lake Safety Assessment and collecting the information so additional funds could be requested. 7) Addressed the Highway 74 projects and indicated that great care would be given to traffic impacts, and noted that he sat in on a meeting with Caltrans, and staff was on top of the situation and was working well with Caltrans. Mayor Buckley commented on the following: ,--.. ~ 1) Thanked Chief Walsh for his service and welcomed Chief Fetherolf. He also thanked them both for being at the neighborhood meeting last night. 2) Noted that the Mayor's Prayer Breakfast went well, except his joke. 3) Noted that the NAACP presented six scholarships. 4) Indicated that the ABATE Rally was interesting. 5) Noted that the Butterfly Release didn't happen, but it was a nice event anyway. 6) Noted that a number of people had received letters from John Laing homes about a week ago. He commented that it was continued to a date uncertain, following a study session, but the letter did not say that. He indicated that he was glad no one showed up to discuss the matter. He noted that the letter mentioned $9 million to assist with Railroad Canyon road. 7) Announced the following upcoming events: May 14th - Ticket to Ride May 15th - Women's Club Chili Cook-off AGENDA ITEM~ ' Q . PAGE '11 OF 7~ Page Seventy-Eight - City Council Minutes - May 11,2004 '-'" May 15th - Support the Troops Rally for Armed Forces Day May 22nd - Cruise Night ADJOURNMENT THE REGULAR CITY COUNCIL MEETING WAS ADJOURNED AT 10:32 P.M. THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE ATTEST: ""'-" VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE AGENDA ITEM \ ' CA.. PAGE 7 ~ OF / ~ '-'" . ,.; .. ;~ ,..... MINUTES JOINT CITY COUNCILIREDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 25, 2004 ********************************************************************* CALL TO ORDER Mayor Buckley called the Joint Study Session to order at 4:08 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER, BUCKLEY ,..... ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Watenpaugh, Assistant City Manager Best, City Attorney Leibold, Administrative Services Director Pressey, Community Development Director Brady, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Information/ Communications Manager D~nnis, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Engineering Manager Seumalo, City Treasurer Weber and Deputy City Clerk Ray. DISCUSSION ITEMS City Attorney Leibold indicated that there were no City Council Closed Session Items for discussion. She noted there was one item listed that would be continued to another meeting. Presentations/Ceremonials ".-- City Manager W atenpaugh noted that the Lake Elsinore Soccer Club would, be making a presentation. AQENDA ITEM NO. _\ ... b . ", PAGE \ OF \ \ PAGE TWO-STUDY SESSION-MAY 25, 2004 ~ Consent Calendar 1. Minutes. Councilman Magee noted that there was a typographical error on Item 1 c page 320f33. He complimented the City Clerk on accuracy of the Minutes. 2. Warrant List. Councilman Hickman requested clarification for various checks issued from Item No.2, the Warrant List. Staff clarified the checks in question. Mayor Buckley requested clarification for check No. 77770 from Item No.2, the Warrant List. Staff clarified the check in question. 3. Opposition to SB744. ~ Councilman Magee inquired if staff or any Councilmember had spoken with Senator Hollingsworth. Mayor Buckley commented that he had spoken with Tom Rogers. City Manager Watenpaugh noted that Assistant City Manager Best had attended a meeting with the Southwest EDC at which this item was discussed. Assistant City Manager Best noted this bill had come up for support. She indicated that the State elected officials were in support of the Bill, because some cities throughout the State had not moved forward with the amount of affordable housing that they were responsible for and they needed a way on the State level of influencing the cities to support affordable housing. Councilman Hickman questioned the vulnerability of the City for not providing the affordable housing. City Attorney Leibold explained that the bill was first introduced last year and carried over; and was a response to the strong lobbying efforts of the proponents for affordable housing and the failure of many cities to meet their housing needs under the housing element process. She noted there were existing statutory provisions that provided remedies to developers whose affordable housing projects were denied by cities. She indicated that the appropriate response was that there was already a statutory structure that addresses the issue that SB744 was trying to address; and taking power away from the local government and giving it to the State was not the answer. Mayor Buckley concurred that it was a very bad idea. ~ AQENOA ITEM NO. \ b. " PAGE :A. OF--1l.. r' PAGE THREE-STUDY SESSION-MAY 25, 2004 taking power away from the local government and giving to the State was not the answer. Mayor Buckley commented that it was a very bad idea. 4. RCTC Grant Application. Councilman Magee thanked Staff for moving forward on this item. He inquired why the application form was not completed. Community Services Director Sapp noted the application would be submitted Friday, May 28th. City Manager Watenpaugh explained that he requested Mr. Sapp to bring the item forward on the Consent Calendar to get authorization to apply. He further explained that the application would be completed and the match dollars brought back in the budget to put the City in a favorable position to receive the grant. Mayor Pro Tern Kelley inquired about the prefabricated bridge at Lakeshore Drive. Mr. Watenpaugh explained that the master plan which came forward to Council with the original design was to include a bicycle/pedestrian bridge across the Channel at the old ,..--. crossing of Lakeshore Drive. The bridge would be 8 to 10 feet wide and would complete the accesses to the City's regional trail system. 5. Request for Intervenor Status before the Federal Energy Regulatory Commission (FERC) regarding the Lake Elsinore Advanced Pumped Storage Project. Mayor Pro Tern Kelley expressed her concerned that the City moved forward with a response to the issue. Councilman Magee inquired on the form of the response. City Attorney Leibold explained that the form of the filing was dictated by the regulations ofFERC. Mayor Buckley allowed for the Public to speak at this time before going into Public Hearing. Chris Hyland,'15191 Wavecrest Drive, commented that she had been in a meeting with her General Manager. The park site on Lincoln Street and Terra Cotta Street was mentioned. She indicated that the Water District was willing to work with the City on the site. She commented that the drilling of the well would interfere with public use of the park during construction. She noted the best plan would be for ,..--. the Water District to trade their easement for the well to the City, for compensation" with improvements to the park after the well construction was A~END" ITEM NO. \. h ' PAGE -3 Of \ \ PAGE FOUR-STUDY SESSION-MAY 25, 2004 ......, completed in 2006. She noted the open space had been sitting there for years so another year and a half would not make a difference. Mayor Pro Tern Kelley commented that the residents in that area had contributed funds for that park and were anxious to get it going. Mrs. Hyland commented that the land had been vacant for the past 12 years. Councilman Magee questioned why it would take a year to put in the well. He commented that it was possible to have it completed in 30 days. Mrs. Hyland stated she was not an engineer and she just listened to what the engineer had told her. She commented that it might not take the amount of time proposed. Councilman Magee commented the City had offered a timeline of one year and he felt it was more than generous, but they asked for two years. Carol Pullock" Parkview Villa HOA, she commented that there were apartments being built on Lakeshore Drive across from Stater Bros. She noted that she lived in the condominiums on Park View Drive, and at the end of street there was a little street called Park View Place that would go into the apartment area. She questioned if there could be a barrier put there so traffic could not go through. Councilman Magee explained that the circulation element for the General Plan reflected a right-of-way through there and the project was approved to permanently open that stree.t up, as part of the conditions of approval. He explained that Council could request that the City Manager have the City Engineer review the location and speak with the developers of the project. He noted that the Fire Department might not allow that to barricaded, as it could be a possible emergency response issue. He suggested Mrs. Pullock draft a letter from her HOA and concerned residents in her development and address it to the Mayor. '-' Janice Campion, Brea, Ca, she explained that she had property at the end of Via De Lago in Tuscany Hills; and currently there was an extension of the road. She noted that Curtis Development was in the process of extending the road. She explained her concern was that when the road was completed there would be an embankment that would be unprotected at approximately 24 feet high and 50 feet wide. She noted the potential hazards; and indicated that the extension of the road was in violation of the original Tract Map No. 17413-4. She asked the Council to have someone explain to her the safety precautions of the road once it was completed. Mayor Buckley inquired if she actually owned a home or land. Mrs. Campion ......, Af.lENOA ITEM NO. \ . b ' "'. PAGE-.:LOF \ \ ~ PAGE FIVE-STUDY SESSION-MAY 25, 2004 indicated that at the very end of Via De Lago there was 30.48 acres which she and her husband co-owned with another party. She noted the embankment would be at the edge of her property. Councilman Schiffner suggested a report from the City Engineer regarding the conditions. She commented that Curtis Development had agreed to complete the road; which should have been completed 15 years ago when the original tract map was approved. City Manager Watenpaugh indicated that staff would bring back a report to Council; he noted that the Community Development staff and City Attorney's Office had been involved in this issue. Councilman Magee suggested a copy of that report be sent to Mrs. Campion. PUBLIC HEARING 21. Costco/Lowe's. Mayor Buckley questioned the truck access onto Dexter. Community ~ Development Director Brady explained that the traffic study supported the location of that driveway. Councilman Hickman inquired if there was any consideration given to Teme'scal Canyon High School. Mr. Brady explained that part of the study with CalTrans involved reviewing various options in terms of how the traffic would be handled on Dexter. He noted there might be some reconfiguration on Dexter or possibly the closing of Dexter. Mayor Pro Tern Kelley noted that Dexter was the only access into the High School at this time. Mr. Brady indicated other locations would be studied to open access to the school. He noted that there was a cross-over at Riverside Drive across the 1-15 freeway that would connect Dexter to Riverside Drive on the other side; which would add access to the school. Mayor Pro Tern Kelley indicated a major concern was 1-15 and Highway 74; and questioned the timeline for the improvements to the area. Mr. Brady indicated that the engineering staff had been working with CalTrans and meeting with them on a regular basis. He indicated that there would be interim improvements; such as widening the ramps, but the ultimate improvements would be five to six years out. Mayor Pro Te~ Kelley inquired when Costco would open their doors. Mr. Brady indicated the time frame was Spring or July of2005. Councilman Hickman inquired about the number of lanes on Highway 74. Mr. Brady indicated that there would be six lanes in front of the Costco. Councilman Magee noted that r- there would be six different potential drive-thru restaurants and inquired if staff had received a letter from Sam Alhadeff. Staff indicated that they had not AQENOA ITEM NO. \ ' b . PAGE 5 ;;-rr PAGE SIX-STUDY SESSION-MAY 25, 2004 ~ received any information from Mr. Alhadeff. Councilman Magee indicated that the Planning Commission mentioned the chain-link fence along the Flood Control Channel and questioned the use of chain-link instead of wrought iron; since it was a reimbursement agreement. Mr. Brady explained the wrought iron was along Dexter. Councilman Hickman suggested aluminum fencing due to corrosion to the wrought iron within 6 to 7 years. Mr. Brady explained that the fencing was not wrought iron, but a tubular type of fence. Mr. Brady also explained that the Flood Control District would prefer to have the chain-link fence. Mayor Pro Tern Kelley inquired on the design of the Town Center sign. Mr. Brady indicated that their sign program would need to come back before the Planning Commission and at this time had not been reviewed. Councilman Schiffner suggested a cost estimate on the fencing. Councilman Magee indicated that there was no response from any of the adjacent property owners. Mr. Brady confirmed that all surrounding property owners received notices. """ Mayor Buckley inquired when there would be a traffic light at Cambern. Mr. Brady indicat~d that signal light would be put in prior to occupancy. 22. Lake Chevrolet. Councilman Magee noted that the site plan showed a significant amount of parking. He question if this would solve the problem of vehicles being parked across the street from Lake Chevrolet in the dirt lot. Mr. Brady indicated that the rear portion th~t ran adjacent to Mill Street would be dedicated for employee parking. Councilman Magee suggested a condition of approval prohibiting parking on non-designated areas and no parking in unpaved areas. Councilman Hickman indicated that he was concerned with the number of things that had to be completed before the applicant could be issued a building permit. Mr. Brady explained that staffwas trying to move this through before the TUMF Fees when into effect. Mayor Pro Tern Kelley inquired on the date the business would be open. Mr. Brady could not confirm a date, but indicated that it would be as soon as possible. ~ AQENDA ITEM NO. J \ b . PAGE~OF~ ,-.. PAGE SEVEN-STUDY SESSION-MAY 25, 2004 City Manager Watenpaugh requested clarification regarding the parking in the dirt lot; that it also included no parking for Lake Elsinore Ford. Councilman Magee indicated that it was for this project only. Councilman Hickman questioned when the permit process started. Mr. Brady indicated that he was not clear on the start date. He noted there were issues in terms of drainage that had to be addressed. 23. Quality Foam Packaging. Councilman Magee indicated staff answered his questions before the meeting. 24. Name Change Ramsgate Drive to Rosetta Canyon Drive. Mayor Buckley indicated that developers were working with local charities to ~ donate interior names to charities to be auctioned. He questioned if it was possible for Council to set an Ordinance or a condition for all the larger developments to donate a street name. City Attorney Leibold indicated that she was not familiar with other cities doing this. Community Development Director Brady noted that the street names were approved at the City level and he would need to meet with the City Attorney to ensure it could be done legally. City Attorney Leiobld indicated that she would review the issue and report back to Council. 25. Resolution Determining the Validity of Prior Proceedings Relating to Annexation of Property into LLMD 2003-1. No comments~ BUSINESS ITEMS 31. Second Reading - Ordinance 1119. No comments. ,-.. 32. License Agreement for Ingress and Egress from Cultural Center. AQENDA ITEM NO.J 16. PAGElOF~ PAGE EIGHT-STUDY SESSION-MAY 25, 2004 ......, City Manager Watenpaugh gave an overview of the item. 33. Appointment of Electoral Reform Committee Chairman. Mayor Buckley commented that Ruth Atkins agreed to be the Chairman. He noted that Mr. Walsh was moving out of town. 34. Formation of Sub-Committee for Planning Commission Appointments. Mayor Pro Tern Kelley indicated a few years ago the process was that the applicants submitted an application and a committee of two Councilmembers and the Chairman of the Planning Commission conducted interviews. She indicated that the interview process was fair and she felt was professional. She noted there was a list of questions put together by the Planning Commission Chairman and the Community Development Department. She noted they ranked each candidate individually; and at the end of the interview process they selected the top ranking individuals. Councilman Hickman concurred that the process went well. """" Councilman Magee noted that it was the presiding Mayor who formed the committee or setup interviews. He indicated he would prefer to have a subcommittee of two Councilmembers interview the applicants and bring the recommendation back to the Mayor and the Council and he would be willing to volunteer for that assignment. Mayor Pro Tern Kelley asked Councilman Magee why he would'exclude the Planning Commission Chairman. Councilman Magee reiterated that he would prefer the process with two members of the Council. He noted the Planning Commission Chairman had only been included once in the process. Councilman Schiffner indicated that he would support the preceding process, with Councilman Magee and Mayor Pro Tern Kelley conducting the interviews. REDEVELOPMENT AGENCY Chairman Hickman gave an overview of the RDA Agenda. Legal Counsel Leibold indicated that there was one item of Closed Session discussion, as listed below: ......, AQENOA ITEM NO.-L ~. PAGEL Of \\ ~ PAGE NINE-STUDY SESSION-MAY 25, 2004 1. Real Property Negotiations for the Stadium and Parking Lot. Consent Calendar 1. Minutes. No comments. 2. Warrant List. No comments. 3. Costco Lowe's. No comments. ~ 4. Lake Chevrolet. No comments. 5. Quality Foam Packaging. No comments. 6. Professional Services Agreement with HDL. Boardmember Buckley inquired about HDL. Executive Director Watenpaugh indicated that HDL was a firm that the City finance team had used in other areas. He noted that they had software packages that tied into the County and tax increments. Mr. Watenpaugh indicated that there was a need to know the numbers as they related to Project Areas 2 and 3, as the RDA Committee was requested to review the areas and recommend projects; and HDL could do the figures for the Agency quickly and for a reasonable price. He noted if the Board r-- chose to do an RFP, staff would go through that process. Chairman Hickman deferred to Legal Counsel Leibold for her insight on the issue. Legal Counsel A&ENOA ITEM NO. J ' b . "'. PAOO...3.... OF J \ PAGE TEN-~TUDY SESSION-MAY 25, 2004 .....", Leibold noted it would be helpful in the context of the proposed plan amendment for Project Area 1. Legal Counsel Leibold indicated that there was an issue with respect to the method of payment and HDL recommended a modification that staff and Legal Counsel Leibold thought was reasonable. She noted the information would be given to each Boardmember. Boardmember Buckley and Chairman Hickman questioned the fees for each Phase A. Executive Director Watenpaugh indicated that the Board could vote on Phase A and clarify Phase B and bring it back to the Board. BUSINESS ITEMS None. ADJOURNMENT THE JOINT CITY COUNCILIREDEVELOPMENT AGENCY MEETING W AS ADJOURNED AT 6:00 P.M. .....", THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE DARYL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY .....", AQENDA ITEM NO.~ PAGE~OFJ.L. ,-.. PAGE ELEVEN-STUDY SESSION-MAY 25, 2004 ~ ~ Respectfully submitted, Frederick Ray, Deputy City Clerk ATTEST: VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE AQENDA ITEM NO.~ PAGE-lL OF-1L1 MINUTES PLANNING COMMISSION MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CA 92530 TUESDAY, JUNE 1,2004 '" ~ - Olairman LaPere called the Regular Planning Gmunission Meeting to order at 6:04 PM Planning and Code Enforcement Manager Villa led the Pledge of Allegiance. ROLL CALL PRESENT: COMMISSIONERS: LAPERE, O'NEAL, MATTHIES, AND UHLRY ABSENT: COMMISSIONERS: NONE Also present were: Planning and Code Enforcement Manager Villa, Engineering Manager Sewnalo, Associate Planner Coury, Conununity Development Technician Hennings, Office Specialist Porche', Office Specialist Staley and Deputy Gty Attorney Miles. ~ PUBLIC COMMENTS None CONSENT CALENDAR Minutes: 1. Planning Conunission Minutes of May 18,2004. MOVED BY O'NEAL, SECONDED BY UHLRY AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE CONSENT CALENDAR. PUBLIC HEARINGS None /"""', AQENDA ITEM NO. _\. c-. '" PAGE-LOF ,~ PAGE 2 - PLANNING CDMMISSIONMINUIES - JUNE 1,2004 BUSINESS ITEMS '-' - 2. Minor Design Review of Two Single Family Residences to be located at 16770 & 16800 Gunnerson Avenue - Continued from May 4. 2004 Cl1airman LaPere indicated that this was a Business Item, and requested the reading of the Staff Report. Planning and Code Enforcement Manager Villa indicated that this is a request for two single- family homes located on Gwmerson Avenue. He indicated that this item was continued from the regular Planning Commission Meeting of May 4, 2004, and request Community Development Technician Hennings to review it with the Commission. Community Development Technician Hennings stated that the Commission voted to continue the project to June 1,2004, as the design of the homes needed more work She indicated that at the last meeting, the Commission indicated that the wall of home of 16770 Gwmerson needed more details. She indicted that the applicant redesigned the home to add horizontal lap siding, venical batten boards and stone veneer. She stated that additional windows and shutters were added to the front elevation to break up the large blank wall. ...... Community Development Technician Hennings stated that the look of the two homes have improved gready, and therefore, Staff recommends approval of the project, based on the Findings, Exhibits, and is subject to the Conditions of Approval. She indicated that the applicant is available to answer any questions that the Commission may have. ~ Cl1airman LaPere requested the applicant to approach the podium. Ann Ward, 10739 Cr.mks Road, OJlver City indicated that she would be available to answer any questions that the Commission may have. Cl1airman LaPere asked the applicant if she had read and agrees to the Conditions of Approval. Ms. Ward indicated "Yes". 01ainnan LaPere indicated that he has received a request to speak from Ms. Willeta Graves. Willeta Graves, 16748 Gwmerson Street, Lake Elsinore stated that the look of the two homes was 100% better than what was presented at the May 4, Planning Commission Meeting. She asked if the septic system in the area had been certified. PAGE 3 - PLANNING CDMMISSION MINUfES - JUNE 1,2004 -~ Ms. Ward stated that the project has passed the Perk Test, and that the O>Wlty had agreed to allow them to install in the Leach Pit system O>nunissioner O'Neal had no further comments. Vice O1airwoman Matthies agreed that the project looked much better. She thanked the applicant for all the hard work that she put into the project. O>nunissioner Uhlry concurred with the O>nunission on the look of the project. He had no further comments. Cl1airman LaPere asked if the Perk Test Qrtification is on file at the aty Hall. Planning and (})de Enforcement Manager Villa stated that the document is not required Wltil building pennit is requested. He stated that the applicant would need to bring a copy of the certification as proof. Cl1airman LaPere asked the applicant if she knows that she is to provide curb & gutter. Ms. Ward stated "Yes". ~ Cl1airman LaPere asked the applicant about the drainage. Ms. Ward indicated that the drainage would drain to the front of the property towards Gunnerson. Cl1airman LaPere asked the applicant about the two 25 foot pits. Ms. Ward indicated that the pits would be used for the septic. Planning and (})de Enforcement Manager indicated that there are two methods of disposing sewage. One he stated is a tank and the other method is leach lines. He stated that on this project. The applicant has selected to use holding tanks that would be pumped on a regular basis. Cl1airman LaPere had no further questions. There being no further comments from the O>mmission, Cl1airman LaPere requested the reading of the Resolution. ,,-. MOVED BY MATTHIES, SECONDED BY UHLRY AND PASSED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUfION NO. 2004-83, A RESOLUfION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING MINOR DESIGN REVIEW OF TWO SINGLE FAMILY RESIDENCES TOBE LOCATED TAT 16770 & 16800 GUNNERSON AVENUE (APN 378-234-017 & -018 AND 378-234-019). _ A<ilENOA ITEM N. O. ~ ", PAGE-2- OF L PAGE 4 - PLANNING CDMMISSION MINUTES - JUNE 1,2004 ....; 3. Minor Design Review of a Single Family Residence located at 32285 Machado Avenue. Cl1airman LaPere requested the reading of the Staff Report. Planning and Code Enforcement Manager Villa stated that this is a request for a Minor Design Review of a single family home to be located near the northeast corner of Machado Avenue and Larson, and requested Associate Planner CDmyto review it with the CDnunission. Associate Planner CDmy stated that the applicant is proposing to construct a 2,046 square foot single-family home with an attached 734 square foot three-car garage. He stated that the proposed residences would include three bedrooms, family room, dining room, and two bathrooms. He indicated that the architectural design is considered California Ranch style. He indicated that the home includes an open porch with decorative wood treatments and the structure would include a variety of rooflines. He noted that the applicant would provide front yard landscaping to include automatic sprinkler system. He stated that the sides and rear yard would be fenced with a six-foot wooden fence. Associate Planner CDmy stated that Staff recormnends approval of the project based on the Findings, Exhibits, and is subject to the CDnditions of Approval. He indicated that the applicant is available to answer any questions that the CDnunission may have. Cl1airman LaPere requested the applicant to approach the podium. "'" Russ Grove, 4180 Oestview Drive, Lake Elsinore indicated that he is the applicant and would be available to answer any questions that the CDnunission may have. Cl1airman LaPere asked the applicant if he had read and agrees to the CDnditions of Approval. Mr. Grove stated "Yes". Cl1airman LaPere brought the discussion back to the CDnunission for cormnents. Vice Olairwoman Matthies indicated that this project would be a good enhancement to the area, and had no further cormnents. CDnunissioner Uhlry concurred with Vice Olairwoman Matthies, and had no further conunents. Conunissioner O'Neal indicated that his Staff Report packet did not include a large set of architectural drawings to review. He asked the applicant to clarify the window treatments, and front elevations. ,--...-- '. Mr. Grove stated that where the stone veneer ends and the siding statts, there would be a finished piece of trim. -- CDnunissioner O'Neal had no further cormnents. "'" A~NDA ITEM NO..-1 L '. PAGE~ OF I PAGE 5- PLANNING mMMISSIONMINUfES - JUNE 1,2004 ~ Cllairman LaPere asked the applicant if he had given Staff a set of architectural drawings. Mr. Grove indicated that he only gave Staff drawings of what was included in the Commissioners packets. Cllairman LaPere indicated that the Commission nonnally has a large set of architectural drawings to review prior to the meeting. He had no further comments. There being no further comments from the Commission, Chairman LaPere requested the reading of the Resolution. MOVED BY UHLRY, SECONDED BY O'NEAL AND PASSED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 2004-84, A RESOLUTION OF THE PLANNING COMMISSION OF THE QTY OF LAKE ELSINORE, CALIFORNIA, APPROVING MINOR DESIGN REVIEW OF A SINGLE FAMILY RESIDENCE LOCATED AT 32285 MACHADO AVENUE, APN 379-080-048. After Cllairman LaPere read the Resolution, Commissioner O'Neal wanted to express to Staff he would prefer to have a better set of architectural drawings submitted with the Commissioners ~ packets. INFORMATIONAL ITEMS Cllairman LaPere indicated that he received a letter from Banana Boat dated May 25, 2004, that discusses CUP No. 2001-02, Fa Outdoor Storage. He requested that this item be brought before the Commission on June 15, 2004. Planning and Code Enforcement Manager Villa stated that he has spoken to the Director of Community Development Brady who indicated that we could bring this back as an Informational item on June 15, 2004. Commissioner Uhhy indicated that he is very familiar with the Conditional Use Permit of the Fa Outdoor Storage, and concurred to have this item brought back for discussion. ....r-- Planning and Code Enforcement Manager indicated that if the Commissioner would like to have it brought back as a Public Hearing, then Staff would need to post a notice to the Public, and would need more time. He suggested, that if that was the direction, then this project could be brought back to the July 6, 2004 Planning Commission. Deputy Gty Attorney Miles stated that it should be under the direction of Staff to bring the matter before the Commission for the purposes of reviewing the Conditional Use Permit. AQENDA ITEM NO. I ( " PAGE 5 OF~ PAGE 6 - PLANNING CDMMISSIONMINUI'ES - JUNE 1,2004 ~ MOVED BY UHLRY, SECONDED BY O'NEAL AND PASSED BY UNANIMOUS varE OF THOSE PRESENT TO HAVE CONDITIONAL USE PERMIT NO. 2001-02, Fa CONSTRUcrOR INC DISCUSSED AS AN INFORMATION ITEM AT THE JUNE 15,2004 PLANNING COMMISSION MEETING. STAFF COMMENTS None PLANNING COMMISSIONER'S COMMENTS Cbainnan LaPere commented on the following: . He discussed with the Commission the submittal guidelines of architectural renderings. Commissioner Uhh:y commented on the following: ~ . He stated that he is familiar with the procedures of Design Review. He indicated that the details of construction such as window treatments are submitted at the time of pennits. Commissioner O'Neal commented on the following: . He stated that he appreciates the drawings that the applicant has submitted, however he would prefer a more professional drawing that is legible and include more details. Vice d1a.irwoman Matthies commented on the following: . She wanted to thank Staff for working with Ms. Ward on the design of tonight's project. ......" AGENDA ITEM NO. J C. PAGE~ OF..::L- PAGE 7 - PLANNING CDMMISSION MINUTES - JUNE 1,2004 ".- ADJOURNMENT MOVED BY O'NEAL, AND SECONDED BY MATTHIES AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADJOURN THE REGULAR PLANNING COMMISSION MEETING AT 6:50 PM. ~~ Ron LaPere, Cl1amnan Respectfully Submitted, Dana C. Porche' Office Specialist III ~ ATIEST: Robert A Brady, Secretary to the Planning Commission ,-.. AQENOA ITEM NO. I c. '"' PAGE..::L Of.::1.- CITY OF LAKE ELSINORE REPORT TO CITY COlTNCIL ~ TO: MAYOR AND CITY COUNCIL FROM: DICK WATENPAUGH, CITY MANAGER DATE: June 22, 2004 SUBJECT: Fiscal Year 2003/04 Year End Budget Adjustments BACKGROUND: May 2004 is the latest completed month for 2003/2004 fiscal year. These attached reports show some departments are over budget at this time. It is the City's practice to adjust both revenue and expenditures budgets at year end as a clean up measure. DISCUSSION: ~ Both Revenue and Expenditure Reports for the period ending May 31, 2004 have been included for your review. We have also attached a complete listing of our recommended budget adjustments for the year ending June 30, 2004. FISCAL IMPACT: General Fund revenue estimates for the 2003-04 budget are increased by $492,049 and expenditures by $96,581. This will increase the bottom line of the General Fund by $395,468 at 6/30/04. RECOMMENDATION: Staff recommends that the City Council approve the fiscal year end budget adjustments as provided in this report. PREPARED BY: ~ .ez./. ~~~--- / Kim Mag~nanCe Manager /r ~T ,- APPROVED FOR Matt N.,~e~~~ ~i~r lector of A~dministrative Services AGENDA LISTING: ,lJitIJCA ~ tf Dick Watenpaugh, CIty ana r A~NOA ITEM NO. A \:.,~ PAOE...Lor2'-1 ~ CITY OF LAKE ELSINORE General Fund Revenue GENERAL FUND #100 311-00-00 Property Tax Transfer 312-21-00 Sales Tax 312-22-00 Transient Occupancy Tax 312-23-00 Franchise Tax 320-20-20 Rental Housing Inspection 320-30-10 Encroachment Permit- Subdivision 320-30-30 Encroachment Permit-Public Utility 320-40-10 Lake Use Permits - Day Use 335-30-00 Other State Grants 335-33-00 LESJW A / State Grant Funds 335-35-01 PropAO/Bond Act Grant 340-01-00 Grading Plan Check & Permit 340-02-00 Map Check Fees 340-03-00 CRS Revenue / Planning Department 340-04-00 CRS Revenue / Engineering Department 340-13-01 Weed Abatement Fees 340-13-02 Structure Abatement Fees 340-20-28 Admin. Fees - Engineering Department 340-21-03 Other Plan Check 340-30-00 S.R.R.E. Fees - Engineering 340-40-00 CSA152 - N.P.D.E.S. Permits 350-10-00 Local Ordinance Fines 350-10-10 Parking Citations / Violations 360-10-00 Investment Earnings 360-20-11 Revenue from use: Stadium 360-20-13 Concession / Catering Revenue-Stadium 360-40-00 Sale of Property 360-60-00 Recoverable Expenditures 360-60-05 Destratification System Revenue 360-61-00 Other Revenue 360-63-00 Reimbursements from RDA 360-63-0X RDA Loan Payback 6/15/2004 Page 1 Year-End Rev. Budget Adjustments > $10,000 71,700 (325,000) (45,000) (17,000) (50,000) 150,000 23,000 (50,000) 70,000 (72,491 ) (294,000) 370,000 93,000 (179,160) 15,000 (133,000) (40,000) 47,000 349,000 (15,500) (51,000) (13,000) 77,000 (110,000) (15,000) 37,000 (14,500) 300,000 85,000 105,000 45,000 79,000 '-" ......, 492,049 '-" A~ENOA ITEM NO. {).. PAGE-A OF {)l!. .~ "" CITY OF LAKE ELSINORE Fiscal Year 2003/04 Year End Budget Adjustment Recommendation City Treasurer $ 4,516 (4,516) $ (92,065) $ Community Development Department $ 92,065 Total Expenditure Adjustments $ 96,581 ".-... 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'i:XI OOm 0 z~ q 0.4 0 I I I en PAGE Of CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 1::1 unencumb. % Exp 'I Fund Type Line Item Budaet Actual Encumb. Balance EnculY' NON-DEPARTMENTAL Total 1,975.000.00 1.098,486.47 684,501.44 192.012.09 90' CITY COUNCIL Total 243.300.00 175,307.03 - 67.992.97 7~~ CITY TREASURER Total 8,000.00 12,515.69 - (4.515.69 156% CITY ATTORNEY Total 300,000.00 269,433.06 - 30.566.94 90% CITY MANAGER Total 1,376,311.00 914.483.62 27.915.60 433,911.78 68% CITY CLERK' HUMAN RESOURCES Total 358,698.00 333,445.08 - 25.252.92 93% ADMINISTRAnVE SERVICES DEPARTMENT Total 1,042,318.00 898,449.59 7.000.00 136,868.41 87% GENERAL LAW ENFORCEMENT DEPARTMENT Total 5,000.000.00 3,569,565.90 - 1.430,434.10 71% FIRE DEPARTMENT Total I 1.126,305.00 719,631.55 10,035.15 396,638.30 65% COMMUNITY DEVELOPMENT DEPARTMENT Total 2,891.621.00 2,961,623.49 22,063.00 (92.065.49\ 103% COMMUNITY SERVICES DEPARTMENT Total 4,597.736.00 3,727,055.23 109,463.65 761.217.12 83% LAKE OPERAnONS AND AQUAnCS Total 1.859,546.00 1.628,605.51 18.165.78 212,774.71 89% 100-GENERAL FUND Total I 20.778,835.00 16.308,602.22 879.144.62 3.591.088.16 83% """ ~ Page 1 of 1 AfaENDA ITEM NO.~... . PAGE ID OF iZf1 CI1Y OF LAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 ::1 Unencumb. '7. ~p / ~~nd Type Line hem Budaet Actual Encumb. Balance Encum. 0000-0 Total 1,130,000.00 598.059.47 684,501.44 (152,560.91 ) 114% - 4990-LITlGATlON SETTLEMENTS Total 765,000.00 470,427.00 294,573.00 61% - 4999-TRANSFERS Total 80,000.00 30.000.00 - 50,000.00 38% NON-DEPARTMENTAL Total I 1.975,000.00 1,098,486.47 684.501.44 192,012.09 90% 14110-CI1Y COUNCIL Total 229,500.00 162,557.16 - 66,942.84 71% I 4111-PLANNING COMMISSION Total 13.800.00 12,749.87 - 1,050.13 92% CITY COUNCIL Total I 243,300.00 175,307.03 - 67,992.97 72% 14118-CITY TREASURER Total 8.000.00 12,515.69 - (4,515.69) 156% CITY TREASURER Total I 8,000.00 12.515.69 - (4,515.6g: 156% I 4116-CITY ATTORNEY Total 300.000.00 269,433.06 - 30,566.94 90% CITY ATTORNEY Total I 300,000.00 269,433.06 - 30,566.94 90% 14120-C11Y MANAGER Total 662,936.00 561,398.19 16,500.00 85,037.81 87% 14123-EMERGENCY SERVICES Total 4,000.00 397.80 - 3,602.20 10% 14351-1NFORMATlON SYSTEMS Total 709,375.00 352,687.63 11,415.60 345,271.77 51% CITY MANAGER Total I 1,376,311.00 914.483.62 27.915.60 433,911.78 68% . 14117-CITY CLERK Total 358,698.00 333,445.08 - 25,252.92 93% CITY CLERK I HUMAN RESOURCES Total 358,698.00 333,445.08 - 25,252.92 93% 14131-FINANCE DEPARTMENT Total 732,133.00 592.978.59 7,000.00 132,154.41 82% 14133-RISK MANAGEMENT Total 310,185.00 305,471.00 - 4,714.00 98% ADMINISTRATIVE SERVICES DEPARTMENT Total 1,042,318.00 898,449.59 7,000.00 136,868.41 87% 14211-GENERAL LAW ENFORCEMENT Total 5,000,000.00 3,569,565.90 - 1,430,434.10 71% GENERAL LAW ENFORCEMENT DEPARTMENT Total 5,000,000.00 3.569,565.90 - 1,430,434.10 71% 14221-FIRE SERVICES Total 1,126,305.00 719,631.55 10,035.15 396,638.30 65% FIRE DEPARTMENT Total I 1,126,305.00 719,631.55 10,035.15 396,638.30 65% 4310-PLANNING & ZONIING Total 908,314.00 786,066.96 18,596.68 103,650.36 89% 4320-BUILDING & SAFETY Total 656.301.00 644,147.79 - 12,153.21 98% 4325-RENTAL HOUSING INSPECTI Total 155,574.00 53,930.78 - 101,643.22 35% 4330-CODE ENFORCEMENT Total 289,035.00 233,554.38 2,080.32 53,400.30 82% 4350-G.I.S. SYSTEM Total 122,112.00 59,674.23 - 62,437.77 49% 4412-ENGINEERING Total 760,285.00 1,184,249.35 1,386.00 (425,350.35 156% COMMUNITY DEVELOPMENT DEPARTMENT Total 2,891,621.00 2,961,623.49 22,063.00 (92,065.49 103% 4340-WEED ABATEMENT Total 433,100.00 456,973.53 6,681.89 (30,555.42) 107% 4413-PUBLlC WORKS ADMNSTRTN. Total 200,992.00 192,628.97 - 8,363.03 96% 4421-5TREET & SIDEWALK MAlNTTotal 611,702.00 450,045.87 48,115.11 113,541.02 81% ~, " 4422-GRAFml MAINTENANCE Total 78,363.00 61,446.84 3,231.42 13,684.74 83% 4433-PARKS MAINTENANCE Total 698,808.00 631,641.51 11,276.00 55,890.49 92% - 4434-PARKS & OPEN SPACE ADMI Total 71,310.00 69,172.98 2,137.02 97% - 4441-PUB.WKS.FACILlTY MAINT. Total 430,000.00 340,097.14 28,558.52 61,344.34 86% 4451-VEHICLE & EQUIP. MAINT. Total 248,291.00 210,205.07 10,418.83 27.667.10 89% 4510-ADMINISTRATION Total 398,236.00 317,637.02 - 80.598.98 80% 4520-COMMUNITY CENTER Total 201,949.00 203,392.80 295.45 (1,739.25) 101% 4530-SENIOR CENTER Total 125,415.00 105,881.03 - 19,533.97 84% 4541-ENVIRONMENTAL SERVICES Total 87,126.00 44,341.77 886.43 41.897.80 52% 4550.ANIMAL CONTROL Total 170,000.00 78,100.00 - 91,900.00 46% 4580-STADIUM-AMPHITHEATER Total 842,444.00 565,490.70 - 276,953.30 67% COMMUNITY SERVICES DEPARTMENT Total 4,597,736.00 3,727,055.23 109,463.65 761,217.12 83% 4500-LAKE ADMINISTRATION Total 1,009,546.00 920,638.43 18,165.78 70,741.79 93% 4516-LAKE DESTRATlFICATION S Total 130,000.00 - - 130.000.00 0% 4517-BOAT LAUNCH FACILITY Total 20,000.00 12,454.78 - 7,545.22 62% 4518-LAKE WATER MAINT. & OPE Total 650,000.00 650,000.00 - - 100% 4519-CAMPGROUND FACILITIES Total 50,000.00 45,512.30 - 4,487.70 91% LAKE OPERATIONS AND AQUATICS Total 1,859,546.00 1.628,605.51 18,165.78 212,774.71 89% 100.GENERAL FUND Total I 20,778,835.00 16.308,602.22 879,144.62 3,591,088.16 83% ~. Page 1 of 1 AGtENOA ITEM NO. 2""=_ PAGEL cwJ t.J . CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 10M I UnencumD. 0/. Exp I Fund slon Tvoe Line Item Budget Actual Encumb. Balance Encul1l PERSONNEL SERVICES Total - 33,893.83 - (33,893.83) 10C , CONTRACTUAL SERVICES Total - 485,846.74 680,561.23 (1,166,407.97 1 ro.... MATERIALS & SUPPLIES Total - 35,463.48 3,940.21 (39,403.69 100% CAPITAL OUTL YAY Total 1,130,000.00 42,855.42 - 1,087,144.58 4% 0000..0 Total I 1,130,000.00 598,059.47 684,501.44 (152,560.91 114% I CONTRACTUAL SERVICES Total 180,000.00 342,795.12 - (162,795.12 190% I FIXED CHGS,INTST,DEBT.RDM Total 585,000.00 127,631.88 - 457,368.12 22% 4990-LmGATlON SETTLEMENTS Total 765,000.00 470,427.00 - 294,573.00 61% ITRANSFERS OUT Total 80,000.00 30,000.00 - 50,000.00 38% 4999-TRANSFERS Total 80,000.00 30,000.00 - 50,000.00 38% NON-DEPARTMENTAL Total I 1,975,000.00 1,098,486.47 684,501.44 192,012.09 90% I PERSONNEL SERVICES Total 72,200.00 60,482.01 - 11,717.99 84% I CONTRACTUAL SERVICES Total 154,300.00 98,414.56 - 55,885.44 64% IMATERIALS & SUPPLIES Total 3,000.00 3,660.59 - (660.59) 122% 4110-cITY COUNCIL Total 229,500.00 162,557.16 - 66,942.84 71% I PERSONNEL SERVICES Total 9,800.00 4,893.41 - 4,906.59 50% I CONTRACTUAL SERVICES Total 3,500.00 7,630.48 - (4,130.48) 216% IMATERIALS & SUPPLIES Total 500.00 225.98 - 274.02 45% 4111-PLANNING COMMISSION Total 13,600.00 12,749.87 - 1,050.13 92% CITY COUNCIL Total I 243,300.00 175,307.03 - 67,992.97 72% I I PERSONNEL SERVICES Total 6,300.00 11,747.03 - (5,447.03) 186% I I CONTRACTUAL SERVICES Total 1,700.00 768.66 - 931.34 45% 1411S-cITY TREASURER Total 6,000.00 12,515.69 - (4,515.69) 156% CITY TREASURER Total I 8,000.00 12,515.69 - (4,515.69) 156% I I CONTRACTUAL SERVICES Total 300,000.00 269,433.06 - 30,566.94 90% , 14116-cITY ATTORNEY Total 300,000.00 269,433.06 - 30,566.94 90% , CITY ATTORNEY Total I 300,000.00 269,433.06 - 30,566.94 90% ! PERSONNEL SERVICES Total 551,736.00 466,224.70 - 65,511.30 85% CONTRACTUAL SERVICES Total 100,200.00 66,281.20 16,500.00 (4,581.20 105% MATERIALS & SUPPLIES Total 9,000.00 6,692.29 - 2,107.71 77% CAPITAL OUTLYAY Total 2,000.00 - - 2,000.00 0% 4120-CITY MANAGER Total 662,936.00 561,396.19 16,500.00 65,037.81 87% MATERIALS & SUPPLIES Total 4,000.00 397.60 - 3,602.20 10% 4123-EMERGENCY SERVICES Total 4,000.00 397.80 - 3,602.20 10% PERSONNEL SERVICES Total 122,175.00 113,807.36 - 8,367.64 930/, CONTRACTUAL SERVICES Total 284,745.00 187,485.61 1,584.35 95,675.04 66~ MATERIALS & SUPPLIES Total 35,955.00 23,494.92 9,631.25 2,628.83 93%'00. , CAPITAL OUTL YAY Total 266,500.00 27,899.74 - 238,600.26 10% 4351-INFORMATION SYSTEMS Total 709,375.00 352,687.63 11,415.60 345,271.77 51% CITY MANAGER Total I 1,376,311.00 914,483.62 27,915.60 433,911.78 66% PERSONNEL SERVICES Total 259,998.00 224,116.78 - 35,881.22 66% I CONTRACTUAL SERVICES Total 91,500.00 98,314.27 - (6,814.27) 107% MATERIALS & SUPPLIES Total 7,200.00 11,014.03 - (3,814.03) 153% 4117-CITY CLERK Total 358,698.00 333,445.08 - 25,252.92 93% CITY CLERK I HUMAN RESOURCES Total 358,698.00 333,445.08 - 25,252.92 93% PERSONNEL SERVICES Total 541,935.00 474,742.16 - 67,192.84 86% CONTRACTUAL SERVICES Total 185,048.00 110,128.84 7,000.00 67,919.16 63% MATERIALS & SUPPLIES Total 4,635.00 7,454.93 - (2,819.93) 161% CAPITAL OUTL YAY Total 515.00 652.66 - (137.66) 127% 4131-FINANCE DEPARTMENT Total 732,133.00 592,978.59 7,000.00 132,154.41 82% I CONTRACTUAL SERVICES Total 310,185.00 305,471.00 - 4,714.00 96% 4133-RISK MANAGEMENT Total 310,185.00 305,471.00 - 4,714.00 98% ADMINISTRATIVE SERVICES DEPARTMENT Total 1,042,318.00 898,449.59 7,000.00 136,868.41 87% I CONTRACTUAL SERVICES Total 4,995,000.00 3,546,976.40 - 1,446,023.60 71% I MATERIALS & SUPPLIES Total 5,000.00 20,589.50 - (15,589.50) 412% 4211-GENERAL LAW ENFORCEMENT Total 5,000,000.00 3,569,565.90 - 1,430,434.10 71% GENERAL LAW ENFORCEMENT DEPARTMENT Total 5,000,000.00 3,569,565.90 - 1,430,434.10 71% CAPITAL OUTLYAY Total 9,105.00 - 9,104.88 0.12 100% CONTRACTUAL SERVICES Total 1,117,200.00 650,583.35 - 466,616.65 58% MATERIALS & SUPPLIES Total - 21,476.22 - (21,476.22) 100% CAPITAL OUTLYAY Total - 47,571.98 930.27 (48,502.25) 100% 4221-FIRE SERVICES Total 1,126,305.00 719,631.55 10,035.15 396,636.30 65% FIRE DEPARTMENT Total I 1,126.305.00 719,631.55 10,035.15 396,638.30 65% PERSONNEL SERVICES Total 492,414.00 473,646.26 - 18,567.74 96% CONTRACTUAL SERVICES Total 407,500.00 305,774.39 16,596.68 63,128.93 60% MATERIALS & SUPPLIES Total 6,000.00 4,685.01 - 1,114.99 81% CAPITAL OUTLYAY Total 2,400.00 1,561.30 - 838.70 65% 4310-PLANNING & ZONIING Total 908,314.00 786,066.96 16,596.68 103,650.36 69% PERSONNEL SERVICES Total 450,801.00 368,378.25 - 82,422.75 82% CONTRACTUAL SERVICES Total 137,000.00 229,515.30 - (92,515.30) 168';' MATERIALS & SUPPLIES Total 18,500.00 10,532.96 - 7,967.04 5n CAPITAL OUTL YAY Total 50,000.00 35,721.28 - 14,278.72 71oj."" Page 1 of 3 AfaENOA ITEM NO. -'-' f~_ . PAGE /8--: OF.flt_,,_ CITY OF LAKE ElSINORE Budget Report Eleven Months Ending May 31, 2004 UMI I Unencumb. % Exp / ~und slon Type Line Item Budget Actual Encumb. Balance Encum. ==r 4320-BUILDING & SAFETY Total 656,301.00 644,147.79 12,153.21 98% ~ - - PERSONNEL SERVICES Total 79,574.00 52,107.48 - 27,466.52 65% CONTRACTUAL SERVICES Total 30,500.00 1,408.64 - 29,091.36 5% MATERIALS & SUPPLIES Total 7,500.00 414.66 - 7,085.34 6% CAPITAL OUTL YAY Total 38,000.00 - - 38,000.00 0% 4325-RENTAL HOUSING INSPECll Total 155,574.00 53,930.78 - 101,643.22 35% PERSONNEL SERVICES Total 217,035.00 196,423.50 - 20,611.50 91% CONTRACTUAL SERVICES Total 68,500.00 31,888.49 52.24 36,559.27 47% MATERIALS & SUPPLIES Total 3,500.00 5,242.39 2,028.08 13,770.47 208% 4330-CODE ENFORCEMENT Total 289,035.00 233,554.38 2,080.32 53,400.30 82% PERSONNEL SERVICES Total 52,112.00 37,035.68 - 15,076.32 71% CONTRACTUAL SERVICES Total 56,000.00 20,134.83 - 35,865.17 36% MATERIALS & SUPPLIES Total 4,000.00 2,503.72 - 1,496.28 63% CAPITAL OUTLYAY Total 10,000.00 - - 10,000.00 0% 4350-6./.S. SYSTEM Total 122,112.00 59,674.23 - 62,437.77 49% PERSONNEL SERVICES Total 345,785.00 338,931.34 - 6,853.66 98% CONTRACTUAL SERVICES Total 404,400.00 841,364.77 1,386.00 1438,350.77) 208% MATERIALS & SUPPLIES Total 6,100.00 3,953.24 - 2,146.76 65% CAPITAL OUTLYAYTotal 4,000.00 - - 4,000.00 0% 4412-ENGINEERING Total 760,285.00 1,184,249.35 1,386.00 (425,350.35) 156% COMMUNITY DEVELOPMENT DEPARTMENT Total 2,891,621.00 2,961,623.49 22,063.00 192,065.49) 103% I PERSONNEL SERVICES Total 158,100.00 132,358.78 - 25,741.22 84% I CONTRACTUAL SERVICES Total 260,000.00 304,154.15 6,681.89 (50,836.04) 120% IMATERIALS & SUPPLIES Total 15,000.00 20,460.60 - 15,460.60) 136% 4340-WEED ABATEMENT Total 433,100.00 456,973.53 6,681.89 (30,555.42) 107% I PERSONNEL SERVICES Total 192,192.00 186,435.97 - 5,756.03 97% I CONTRACTUAL SERVICES Total 5,000.00 3,197.32 - 1,802.68 64% I MATERIALS & SUPPLIES Total 3,800.00 2,995.68 - 804.32 79% 4413-PUBLIC WORKS ADMNSTRTN. Total 200,992.00 192,628.97 - 8,363.03 96% PERSONNEL SERVICES Total 321,004.00 235,321.30 - 85,682.70 73% CONTRACTUAL SERVICES Total 196,698.00 86,525.51 44,299.79 65,872.70 67% MATERIALS & SUPPLIES Total 60,000.00 94,237.06 3,815.32 (38,052.38) 163% CAPITAL OUTLYAY Total 34,000.00 33,962.00 - 38.00 100% 4421-STREET & SIDEWALK MAl NT Total 611,702.00 450,045.87 48,115.11 113,541.02 81% --./- I PERSONNEL SERVICES Total 54,631.00 44,459.96 - 10,171.04 81% I CONTRACTUAL SERVICES Total 5,500.00 5,931.58 - (431.58 108% ~ I MATERIALS & SUPPLIES Total 18,232.00 11,055.30 3,231.42 3,945.28 78% 4422-GRAFITTI MAINTENANCE Total 78,363.00 61,446.84 3,231.42 13,684.74 83% I PERSONNEL SERVICES Total 66,343.00 85,721.71 - (19,378.71 129% I CONTRACTUAL SERVICES Total 602,465.00 509,170.60 11,276.00 82,018.40 86% I MATERIALS & SUPPLIES Total 30,000.00 36,749.20 - (6,749.20 122% 4433-PARKS MAINTENANCE Total 698,808.00 631,641.51 11,276.00 55,890.49 92% I PERSONNEL SERVICES Total 71,310.00 68,848.35 - 2,461.65 97% I CONTRACTUAL SERVICES Total - 238.43 - (238.43 100% I MATERIALS & SUPPLIES Total - 86.20 - (86.20 100% 4434-PARKS & OPEN SPACE ADMI Total 71,310.00 69,172.98 - 2,137.02 97% PERSONNEL SERVICES Total 123,000.00 148,089.49 - (25,089.49) 120% CONTRACTUAL SERVICES Total 235,000.00 162,428.37 28,558.52 44,013.11 81% MATERIALS & SUPPLIES Total 17,000.00 20,610.28 - 13,610.28) 121% CAPITAL OUTL YAY Total 55,000.00 8,969.00 - 46,031.00 16% 4441.PUB.WKS.FACILlTY MAINT. Total 430,000.00 340,097.14 28,558.52 61,344.34 86% I PERSONNEL SERVICES Total 94,811.00 86,425.83 - 8,385.17 91% I CONTRACTUAL SERVICES Total 92,010.00 72,120.97 - 19,889.03 78% IMATERIALS & SUPPLIES Total 61,470.00 51,658.27 10,418.83 (607.10) 101% 4451-VEHICLE & EQUIP. MAINT. Total 248,291.00 210,205.07 10,418.83 27,667.10 89% I PERSONNEL SERVICES Total 368,018.00 296,340.47 - 71,677.53 81% I CONTRACTUAL SERVICES Total 22,218.00 15,807.07 - 6,410.93 71% I MATERIALS & SUPPLIES Total 8,000.00 5,489.48 - 2,510.52 69% 4510-ADMINISTRATlON Total 398,236.00 317,637.02 - 80,598.98 80% I PERSONNEL SERVICES Total 99,449.00 90,783.14 - 8,665.86 91% I CONTRACTUAL SERVICES Total 99,500.00 110,174.61 - (10,674.61) 111% IMATERIALS & SUPPLIES Total 3,000.00 2,435.05 295.45 269.50 91% 4520.COMMUNITY CENTER Total 201,949.00 203,392.80 295.45 (1.739.25) 101% /PERSONNEL SERVICES Total 90,315.00 69,409.90 - 20,905.10 77% I CONTRACTUAL SERVICES Total 31,600.00 32,903.20 - (1,303.20) 104% I MATERIALS & SUPPLIES Total 3,500.00 3,567.93 - (67.93) 102% 4530-SENIOR CENTER Total 125,415.00 105,881.03 - 19,533.97 84% I PERSONNEL SERVICES Total 33,626.00 24,428.61 - 9,197.39 73% ICONTRACTUAL SERVICES Total 32,000.00 18,386.31 - 13,613.69 57% -~..... MATERIALS & SUPPLIES Total 21,500.00 1,526.85 886.43 19,086.72 11% 4541-ENVIRONMENTAL SERVICES Total 87,126.00 44,341.77 886.43 41,897.80 52% CONTRACTUAL SERVICES Total 170,000.00 78,100.00 - 91,900.00 46% Page 2 of 3 AQENOA ITEM NO.. .1 PAGE~ orf).'1 CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 OM,I I Unencumb. 'Y. Exp' I Flind slOn TVDe LIne Item Budget Actual Encurnb. Balance Encum. 4550.ANIMAL CONTROl Total 170,000.00 78,100.00 - 91,900.00 46' PERSONNEL SERVICES Total 155,244.00 129,483.09 - 25,760.91 83""- CONTRACTUAL SERVICES Total 557,818.00 369,519.52 - 188,298.48 66% MATERIALS & SUPPLIES Total 78,000.00 57,437.29 - 20,562.71 74% CAPITAL OUTL YAY Total 51,382.00 9,050.80 - 42,331.20 18% 4580-STADIUM.AMPHITHEATER Total 842,444.00 565,490.70 - 276,953.30 67% COMMUNITY SERVICES DEPARTMENT Total 4,597,736.00 3,727,055.23 109,463.65 761,217.12 83% PERSONNEL SERVICES Total 355,326.00 317,355.72 - 37,970.28 89% CONTRACTUAL SERVICES Total 612,720.00 553,856.25 16,000.00 42,863.75 93% MATERIALS & SUPPLIES Total 31,890.00 41,551.64 2,165.78 (11,827.42 137% CAPITAL OUTLYAY Total 4,610.00 7,874.82 - (3,264.82 171% FIXED CHGS,INTST,DEBT.RDM Total 5,000.00 - - 5,000.00 0% 4500-LAKE ADMINISTRATION Total 1,009,546.00 920,638.43 18,165.78 70,741.79 93% I PERSONNEL SERVICES Total 50,000.00 - - 50,000.00 0% I CONTRACTUAL SERVICES Total 30,000.00 - - 30,000.00 0% I CAPITAL OUTL YAY Total 50,000.00 - - 50,000.00 0% 4516-LAKE DESTRATlFICATlON S Total 130,000.00 - - 130,000.00 0% I CONTRACTUAL SERVICES Total 18,000.00 11,993.58 - 6,006.42 67% IMATERIALS & SUPPLIES Total 2,000.00 461.20 - 1,538.80 23% 4517-BOAT LAUNCH FACIUTY Total , 20,000.00 12,454.78 - 7,545.22 62% I CONTRACTUAL SERVICES Total 650,000.00 650,000.00 - - 100% 4518-LAKE WATER MAINT. & OPE Total 650,000.00 650,000.00 - - 100% I CONTRACTUAL SERVICES Total 50,000.00 43,876.30 - 6,123.70 88% I MATERIALS & SUPPLIES Total - 1,636.00 - (1,636.00) 100% 4519-CAMPGROUND FACILITIES Total 50,000.00 45,512.30 - 4,487.70 91% LAKE OPERATIONS AND AQUATICS Total 1,859,546.00 1,628,605.51 18,165.78 212,774.71 89% 100.GENERAL FUND Total I 20,778,835.00 16,308;602.22 879,144.62 3,591,088.16 83% ~ '-111 Page 3 of 3 AQENOA JTEM NO.~ PAGE 14 OFJr CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 I uM unencumb. or. Exp I .-cund sian Type Line Item Budget Actual Encumb. Balance Encum. W l-DEPAR OOOC PERSONNEL SE 1 ()()"()()()()-63-1 0-1o-REGULAR EMPLOYEES - 21,458.08 - (21,458.08 100% WI, ~,'II-DEPAR OOOC PERSONNEL SE 100-DOOO-463-10-3o-0VERTIME - 11.02 - (11.02 100% 100 NON-DEPAR OOOC PERSONNEL SE 1 00-D000-463-10-39-Car Allowance - 458.72 - (458.72 100% 100 NON-DEPAR 0000 PERSONNEL SE 100-0000-463-10-40-EMPLOYEE INSURANC - 4,091.84 - (4,091.84 100% 100 NON-DEPAR 0000 PERSONNEL SE 100-0000-463-1()..6()..RETIREMENT - PERS - 3,562.58 - (3,562.58 100% 100 NON-DEPAR 0000 PERSONNEL SE 100-0000-463-1o-65-RETIREMENT - FICA - 1,263.89 - ( 1,263.89 100% 100 NON-DEPAR 0000 PERSONNEL SE 100-ooo0-463-10-66-MEDICARE - 320.06 - (320.06 100% 100 NON-DEPAR 0000 PERSONNEL SE 100-0000-463-10- 7o-WORKERS COMPENSA T - 2,584.39 - (2,584.39 100% 100 NON-DEPAR 0000 PERSONNEL SE 100-0000-463-10-8o-S.D.1. - 143.25 - /143.25 100% PERSONNEL SERVICES Total - 33,893.83 - (33,893.83) 100% 100 NON-DEPAR 0000 CONTRACTUAL a 100-0000-463-20-19-RENT OF PROP.&EQU - 235.00 - (235.00) 100% 100 NON-DEPAR 0000 CONTRACTUAL S 100-0000-463-2o-2o-PROFF.-TECH. &OTH - 485,583.89 680,561.23 (1,166,145.12) 100% 100 NON-DEPAR OOOC CONTRACTUAL S 100-0000-463-2o-22-TRAVEL & MEETING - 27.85 - (27.85) 100% CONTRACTUAL SERVICES Total - 485,846.74 680,561.23 (1,166,407.97) 100% 100 NON-DEPAR 0000 MATERIALS & SUI100-0000-463-30-33-SPECIAL DEPARTMEN - 35,463.48 3,94021 (39,403.69) 100% MATERIALS & SUPPLIES Total - 35,463.48 3,940.21 (39,403.69) 100% 100 NON-DEPAR OOOC CAPITAL OUTL Y JlI100-0000-463-4o-20-IMPRVMTS. OTHER TH 130,000.00 4,588.00 - 125,412.00 4% 100 NON-DEPAR 0000 CAP IT AL OUTL YJlI100-0000-463-4o-50-MACHINERY & EQUIP 1,000,000.00 38,267.42 - 961,732.58 4% CAPITAL OUlL Y AY Total 1,130,000.00 42,855.42 - 1,087,144.58 4% 0000-0 Total I 1,130,000.00 598,059.47 684,501.44 (152,560.91 114% 100 NON-DEPAR 4990 CONTRACTUAL S 100-4990-499-20-20-PROF.,TECH.& OTHE 180,000.00 342,795.12 - (162,795.12 190% CONTRACTUAL SERVICES Total 180,000.00 342,795.12 - (162,795.12 190% 100 NON-DEPAR 4990 FIXED CHGS,INT~ 100-4990-499-50-10-INTEREST - 124,131.88 - (124,131.88 100% 100 NON-DEPAR 4990 FIXED CHGS,INT~ 100-4990-499-50-20-DEBT REDEMPTION 585,000.00 3,500.00 - 581,500.00 1% FIXED CHGS,INTST.DEBT.RDM Total 585,000.00 127,631.88 - 457,368.12 22% 4990-L1TIGA TION SETTLEMENTS Total 765,000.00 470,427.00 - 294,573.00 61% 100 NON-DEPAR 49991TRANSFERS OU1I100-4999-499-90-97-TRANSFER TO FUND 50,000.00 - - 50,000.00 0% 100 NON-DEPAR 49991TRANSFERS OUlIl00-4999-499-90-98-Transfer to Fund 30,000.00 30,000.00 - - 100% ITRANSFERS OUT Total 80,000.00 30,000.00 - 50,000.00 38% 4999.TRANSFERS Total 80,000.00 30,000.00 - 50,000.00 38% NON-DEPARTMENTAL Total 1,975,000.00 1,098,486.47 684,501.44 192,012.09 90% 100 CITY COUNC 4110 PERSONNEL SE 100-4110-413-10-20- TEMP/PART-TIME EM 18,000.00 19,500.00 - (1,500.00) 108% 100 CITY COUNC 4110 PERSONNEL SE 100-4110-413-10-40-EMPLOYEE INSURANC 51,800.00 38,307.63 - 13,492.37 74% 100 CITY COUNC 4110 PERSONNEL SE l00-4110-413-10-65-RETIREMENT - FICA 1,300.00 1,221.30 - 78.70 94% .!9~ """'" COUNC 4110 PERSONNEL SE 100-4110-413-10-66-MEDICARE 400.00 285.70 - 114.30 71% 1( (COUNC 4110 PERSONNEL SE l00-4110-413-10-70-WORKERS COMPENSAT 600.00 967.17 - (367.17 161% 1ot, _.IYCOUNC 4110 PERSONNEL SE l00-4110-413-10-80-S.D.I. 100.00 200.21 - (100.21 200% PERSONNEL SERVICES Total 72,200.00 60,482.01 - 11,717.99 84% 100 CITY COUNC 4110 CONTRACTUAL 100-4110-413-20-02-COMMUNITY PROMOTI 85,500.00 60,468.65 - 25,031.35 71% 100 CITY COUNC 4110 CONTRACTUAL~ 100-4110-413-20-18-PUBLlCATIONS & ME 41,000.00 18,396.80 - 22,603.20 45% 100 CITY COUNC 4110 CONTRACTUAL l00-4110-413-20-20-PROFESS.- TECH.&OT 800.00 3,023.46 - (2,223.46 378% 100 CITY COUNC 4110 CONTRACTUAL 100-4110-413-20-22-TRAVEL & MEETING 27,000.00 16,375.65 - 10,624.35 61% 100 CITY COUNC 4110 CONTRACTUAL l00-4110-413-20-23-TRAINING & EDUCAT - 150.00 - ( 150.00) 100% CONTRACTUAL SERVICES Total 154,300.00 98,414.56 - 55,885.44 64% 100 CITY COUNC 4110 MATERIALS & SUll00-4110-413-30-30-0FFICE SUPPL Y(INC 3,000.00 3,660.59 - (660.59) 122% MATERIALS & SUPPLIES Total 3,000.00 3,660.59 - (660.59) 122% 4110-CITY COUNCIL Total 229,500.00 162,557.16 - 66,942.84 71% 100 CITY COUNC 4111 PERSONNEL SE l00-4111-413-10-20-TEMP/PART-TIME EM 9,000.00 4,550.00 - 4,450.00 51% 100 CITY COUNC 4111 PERSONNEL SE 100-4111-413-10-65-RETIREMENT - FICA 600.00 219.28 - 380.72 37% 100 CITY COUNC 4111 PERSONNEL SE l00-4111-413-10-66-MEDICARE 100.00 51.19 - 48.81 51% 100 CITY COUNC 4111 PERSONNEL SE 100-4111-413-10-70-WORKERS COMPENSAT 100.00 37.52 - 62.48 38% 100 CITY COUNC 4111 PERSONNEL SE l00-4111-413-10-80-S.D.I. - 35.42 - (35.42) 100% PERSONNEL SERVICES Total 9,800.00 4,893.41 - 4,906.59 50% 100 CITY COUNC 4111 CONTRACTUAL S 100-4111-413-20-22-TRAVEL & MEETING 3,500.00 7,630.48 - (4,130.48) 218% CONTRACTUAL SERVICES Total 3,500.00 7,630.48 - (4,130.48) 218% 100 CITY COUNC 4111 MATERIALS & SUll00-4111-413-30-30-0FFICE SUPPL Y(INC 500.00 225.98 - 274.02 45% MATERIALS & SUPPLIES Total 500.00 225.98 - 274.02 45% 4111-PLANNING COMMISSION Total 13,800.00 12,749.87 - 1,050.13 92% CITY COUNCIL Total 243,300.00 175,307.03 - 67,992.97 72% 100 CITY TREASl 4118 PERSONNEL SE l00-4118-415-10-20-TEMP/PART-TIME EM 1,200.00 1,650.00 - (450.00) 138% 100 CITY TREASl 4118 PERSONNEL SE l00-4118-415-10-40-EMPLOYEE INSURANC 5,000.00 9,917.33 - (4,917.33) 198% 100 CITY TREASl 4118 PERSONNEL SE 100-4118-415-10-65-RETIREMENT - FlCA - 103.33 - (103.33) 100% 100 CITY TREASl 4118 PERSONNEL SE 100-4118-415-10-66-MEDICARE - 24.14 - (24.14) 100% 100 CITY TREASl 4118 PERSONNEL SE 100-4118-415-10-70-WORKERS COMPENSAT 100.00 35.28 - 64.72 35% 100 CITY TREASl 4118 PERSONNEL SE loo-4118-415-10-80-S.D.1. - 16.95 - (16.95) 100% PERSONNEL SERVICES Total 6,300.00 11,747.03 - (5,447.03) 186% 100 CITY TREASl 4118 CONTRACTUAL Sl00-4118-415-20-18-PUBLlCATIONS & ME 200.00 - - 200.00 0% 100 CITY TREASl 4118 CONTRACTUAL S 100-4118-415-20-22-TRAVEL & MEETING 200.00 543.66 - (343.66) 272% 100 CITY TREASl 4118 CONTRACTUAL S 100-4118-415-20-23- TRAINING & EDUCA T 1,300.00 225.00 - 1,075.00 17% ,,-.. CONTRACTUAL SERVICES Total 1,700.00 768.66 - 931.34 45% 4118-CITY TREASURER Total 8,000.00 12,515.69 - (4,515.69) 156% - ~I fY TREASURER Total _._-- 8,000.00 12,515.69 (4,515.69) 156% - Page 1 of 10 IIlln II i-e r,~ ,,, ,"t, 0. AQEI'SV.... .! :b.l.".. Nv. ~-==~~-' PAGE J S OF".aL CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 IDiVl unencumll. '7a Exp I I Fund slon Tvoe Line Item Budget Actual Encumb. Balance Encu,.. 100 CITY ATTOR 4116 CONTRACTUAl ~ 1llO-4116-415-20-21-LEGAl & ACCOUNTIN 300.000.00 269.433.06 - 30.566.94 ~"-- J CONTRACTUAL SERVICES Total 300,000.00 269,433.06 - 30,566.94 4116-CITY ATTORNEY Total 300,000.00 269,433.06 - 30,566.94 90% CITY ATTORNEY Total 300.000.00 269,433.06 - 30,566.94 90".4 1 CITY MANAG 4120 PERSONNEl SE 1oo-412D-413-10-10-REGULAR EMPLOYEES 388,624.00 333,147.73 - 55,476.27 86% 1 CITY MANAG 4120 PERSONNEL SE 1 llO-412D-413-10-30-0VERTIME 250.00 100.65 - 149.35, 40% 1 CITY MANAG 4120 PERSONNEL SE 100-4120-413- 10-4D-EMPLOYEE INSURANC 60,116.00 46,347.74 - 13,768.26 77% 1 CITY MANAG 4120 PERSONNEL SE 1llO-412O-413-10-60-RETIREMENT - PERS 65,724.00 52,845.16 - 12,878.84 80% 1 CITY MANAG 4120 PERSONNEL SE 1oo-412D-413-10-65-RETIREMENT - FICA 18,586.00 13,463.51 - 5,122.49 72% 1 CITY MANAG 4120 PERSONNEL SE 100-4120-413- 10-66-MEDICARE 5,635.00 4.965.47 - 669.53 88% 100 CITY MANAG 4120 PERSONNEL SE 1oo-4120-413-10-70-WORKERS COMPENSAT 10,472.00 13,219.48 - (2.747.48 126% 100 CITY MANAG 4120 PERSONNEL SE 1oo-4120-413-10-80-S.o.l. 2,329.00 2,134.96 - 194.04 92% PERSONNEL SERVICES Total 551,736.00 466.224.70 - 85,511.30 85% 100 CITY MANAG 4120 CONTRACTUAl 1llO-4120-413-20-02-COMMUNITY PROMOTI 25,000.00 27,641.00 - 12,641.00 111% 100 CITY MANAG 4120 CONTRACTUAl 100-4120-413-20-18-PUBlICATIONS & ME 23,200.00 17,198.76 - 6,001.24 74% 100 CITY MANAG 412( CONTRACTUAl 1llO-412D-413-20-20-PROFESS.- TECH.&OT 40,000.00 26,714.91 16,500.00 (3.214.91 108% 100 CITY MANAG 412( CONTRACTUAL 1oo-412D-413-2D-22-TRAVEL & MEETING 10,000.00 15,630.13 - (5,630.13 156% 100 CITY MANAG 412( CONTRACTUAl 1oo-412D-413-20-23-TRAINING & EDUCAT 2,000.00 1,096.40 - 903.60 55% CONTRACTUAL SERVICES Total 100,200.00 88,281.20 16.500.00 14,581.20 105% 100 CITY MANAG 4120 MATERIAlS & SllI1oo-412D-413-3Q-3D-OFFICE SUPPLYClNC 9,000.00 5,176.98 - 3,823.02 56% 100 CITY MANAG 4120 MATERIALS & S1ll1llO-412D-413-30-33-SPECIAl DEPARTMEN - 1,715.31 - (1,715.31) 100% MATERIALS & SUPPLIES Total 9,000.00 6,892.29 - 2,107.71 77% 100 CITY MANAG 4120 CAPITAl OUTL yJli 10D-412D-413-40-30-OFFICE FURNITURE 2,000.00 - - 2,000.00 0% CAPITAL OUTLYAY Total 2,000.00 - - 2,000.00 0% 4120-CITY MANAGER Total 662,936.00 561,398.19 16,500.00 85,037.61 87% 100 CITY MANAG 4123 MATERIALS & SUI100-4123-429-30-33-SPECIAL DEPARTMEN 4,000.00 397.80 - 3,602.20 10% IMATERIALS & SUPPLIES Total 4,000.00 397.80 - 3,602.20 10% 4123-EMERGENCY SERVICES Total 4,000.00 397.80 - 3.602.20 10% 100 CITY MANAG 4351 PERSONNEL SE 10D-4351-413-10-10-REGULAR EMPLOYEES 83,048.00 76.082.20 - 6,965.80 92% 100 CITY MANAG 4351 PERSONNEL SE 100-4351-413-10-39-CAR ALLOWANCE 2,400.00 2,200.00 - 200.00 92% 100 CITY MANAG 4351 PERSONNEL SE 1llO-4351-413-10-40-EMPLOYEE INSURANC 12,920.00 12,668.10 - 251.90 98% 100 CITY MANAG 4351 PERSONNEL SE 10D-4351-413- 10-60-RETlREMENT - PERS 14,045.00 12,847.47 - 1,197.53 91% 100 CITY MANAG 4351 PERSONNEL SE 1oo-4351-413-10-65-RETIREMENT - FICA 5,149.00 4,576.95 - 572.05 89% 100 CITY MANAG 4351 PERSONNEL SE 100-4351-413-10-66-MEDICARE 1,204.00 1,142.19 - 61.61 95% 100 CITY MANAG 4351 PERSONNEL SE 100-4351-413-10-70-WORKERS COMPENSAT 2,897.00 3,804.31 - (907.31) 131' 100 CITY MANAG 4351 PERSONNEL SE 100-4351-413-10-80-S.D.1. 512.00 486.14 - 25.86 9' J PERSONNEL SERVICES Total 122,175.00 113,807.36 - 8,367.64 9~ 100 CITY MANAG 4351 CONTRACTUAL ~ 100-4351-413-20-01-ADVERTISING 12.000.00 7,473.12 - 4.526.88 62% 100 CITY MANAG 4351 CONTRACTUALE 100-4351-413-20-15-EQUIP.-MAINT.& RE 146,094.00 85,467.22 1,056.20 59.568.58 59% 100 CITY MANAG 4351 CONTRACTUAL 10D-4351-413-20-17-POSTAGE & FREIGHT 15,750.00 16,140.13 - (390.13) 102% 100 CITY MANAG 4351 CONTRACTUAL 100-4351-413-20-19-RENT OF PROPERTY 23.384.00 10,498.60 - 12,885.40 45% 100 CITY MANAG 4351 CONTRACTUAL 1oo-4351-413-2O-20-PROFESS.- TECH.&OT 66.870.00 62.281.58 526.15 4,062.27 94% 100 CITY MANAG 4351 CONTRACTUAL 100-4351-413-20-22-TRAVEl & MEETING 3,200.00 1,311.83 - 1,888.17 41% 10e CITY MANAG 4351 CONTRACTUAL 100-4351-413-20-23-TRAINING & EDUCAT 5,200.00 275.00 - 4,925.00 5% 100 CITY MANAG 4351 CONTRACTUAL 100-4351-413-20-27- TELEPHONE 12,247.00 4,038.13 - 8,208.87 33% CONTRACTUAL SERVICES Total 284,745.00 187,485.61 1,584.35 95,675.04 66% 100 CITY MANAG 4351 MATERIALS & SUI100-4351-413-30-33-SPECIAL DEPARTMEN 35,955.00 23,494.92 9,831.25 2,628.83 93% MATERIALS & SUPPLIES Total 35,955.00 23,494.92 9,831.25 2.628.83 93% 100 CITY MANAG 4351 CAPITAL OUTL yJli 1llO-4351-413-40-30-0FFICE FURNITURE 266,500.00 27,899.74 - 238,600.26 10% CAPITAL OUTL YAY Total 266,500.00 27,899.74 - 238,600.26 10% 4351-JNFORMATION SYSTEMS Total 709,375.00 352.687.63 11,415.60 345,271.77 51% CITY MANAGER Total 1.376.311.00 914,483.62 27,915.60 433,911.78 68% 100 CITY CLERK 4117 PERSONNEL SE 1llO-4117-411-10-10-REGULAR EMPLOYEES 156,852.00 141.057.96 - 15,794.04 90% 100 CITY CLERK 4117 PERSONNEl SE 1oo-4117-411-10-20-TEMP/PART-TIME EM 23,166.00 12,912.69 - 10,253.31 56% 100 CITY CLERK 4117 PERSONNEL SE 100-4117-411-10-3Q-OVERTIME 200.00 597.93 - (397.93 299% 100 CITY CLERK 4117 PERSONNEL SE 100-4117-411-10-39-CAR ALLOWANCE 4,800.00 4,400.00 - 400.00 92% 100 CITY CLERK 4117 PERSONNEL SE 100-4117 -411-1D-40-EMPLOYEE INSURANC 23.822.00 23,684.64 - 137.36 99% 100 CITY CLERK 4117 PERSONNEL SE 1oo-4117-411-10-60-RETIREMENT - PERS 30.445.00 23,549.48 - 6.895.52 77% 100 CITY CLERK 4117 PERSONNEL SE 1oo-4117-411-10-65-RETIREMENT - FICA 9,320.00 7,413.79 - 1,906.21 80% 100 CITY CLERK 4117 PERSONNEL SE 100-4117-411-10-66-MEDICARE 2,610.00 2,412.71 - 197.29 92% 100. CITY CLERK 4117 PERSONNEL SE toO-4117 -411-10-70-WORKERS COMPENSA T 1.666.00 1,717.29 - 146.71 92% 100 CITY CLERK 4117 PERSONNEL SE 100-4117-411-10-80-S.D.1. 1.082.00 1,096.19 - (14.19) 101% 100 CITY CLERK 4117 PERSONNEL SE 100-4117-411-10-90-DEFERRED COMPENSA 5.835.00 5,274.10 - 560.90 90% PERSONNEL SERVICES Total 259,998.00 224,116.78 - 35,881.22 86% 100 CITY CLERK 4117 CONTRACTUAL 1oo-4117-411-20-01-ADVERTISING 20,00000 46,658.83 - (26,658.83) 233% 100 CITY CLERK 4117 CONTRACTUAL 100-4117 -411-20-02-COMMUNITY PROMOTI 30.000.00 29,799.00 - 201.00 99% 100 CITY CLERK 4117 CONTRACTUAL 100-4117-411-20-16-PUBLlCATIONS & ME 1,600.00 3.759.11 - (2,159.11) 235% 100 CITY CLERK 4117 CONTRACTUAL 100-4117 -411-20-20-PROFESS. - TECH.&OT 35.000.00 9,734.06 - 25,265.94 28% 100 CITY CLERK 4117 CONTRACTUAL 100-4117-411-20-22-TRAVEl & MEETING 2,700.00 4,577.48 - (1,877.48) 170% 100 CITY CLERK 4117 CONTRACTUAl 100-4117-411-20-23-TRAINING & EDUCAT 2,200.00 3.785.79 - (1,585.79) 172' CONTRACTUAL SERVICES Total 91,500.00 98.314.27 - (6,814.27) 10', "" 100 CITY CLERK 4117 MATERIALS & SUI100-4117-411-30-30-0FFICE SUPPL YIINC 7.200.00 10,653.31 - 13.453.31 \ 146~ Page 2 of 10 ~ A8ENDA liEU NO. PAGE~OF~ CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 Divi Unencumb. % Exp I ~und slon Type Line Item, Budget Actual Encumb. Balance Encum. r Y CLERK 4117 MATERIAlS & SU 100-4117 -411-30-33-Soecial Deo!. Sup - 360.72 - C360.72 100% MATERIALS & SUPPLIES Total 7,200.00 11,014.03 - (3.814.03 153% 4117-cITY CLERK Total 358,698.00 333,445.08 - 25.252.92 93% CITY CLERK I HUMAN RESOURCES Total 358,698.00 333.445.08 - 25.252.92 93% 10 ADMINISTRA 4131 PERSONNEL SE 100-4131-415-10-10-REGULAR EMPLOYEES 358,484.00 318,760.19 - 39.723.81 89% 10 ADMINISTRA 4131 PERSONNEL SE 100-4131-415-10-30-0VERTIME 500.00 1,094.43 - C594.43) 219% 10 ADMINISTRA 4131 PERSONNELSE 100-4131-415-10-39-CAR ALLOWANCE 7,200.00 7,200.00 - - 100% 10 ADMINISTRA 4131 PERSONNEL SE 100-4131-415-10-4O-EMPLOYEE INSURANC 83.633.00 64,647.60 - 18.985.40 77% 100 ADMINISTRA 4131 PERSONNEL SE 1oo-4131-415-10-60-RETIREMENT - PERS 60,627.00 53.087.11 - 7.539.89 88% 100 ADMINISTRA 4131 PERSONNEL SE 100-4131-415-10-65-RETIREMENT - FICA 20,187.00 18,844.75 - 1.342.25 93% 100 ADMINISTRA 4131 PERSONNEL SE 100-4131-415-10-66-MEDICARE 5,198.00 4.783.01 - 414.99 92% 100 ADMINISTRA 4131 PERSONNEL SE 100-4131-415-10-70-WORKERS COMPENSAT 3,717.00 3,505.86 - 211.14 94% 100 ADMINISTRA 4131 PERSONNEL SE 100-4131-415-10-80-S.D.I. 2.389.00 2,819.21 - C430.21) 118% PERSONNEL SERVICES Total 541,935.00 474,742.16 - 67.192.84 88% 100 ADMINISTRA 4131 CONTRACTUAL 1oo-4131-415-20-15-EQUIP.-MAINT.& RE 206.00 - - 206.00 0% 100 ADMINISTRA 4131 CONTRACTUAL 100-4131-415-20-18-PUBLlCATIONS & ME 1,442.00 1,854.61 - (412.61) 129% 100 ADMINISTRA 4131 CONTRACTUAL 100-4131-415-20-20-PROFESS.- TECH.&OT 178,250.00 104,277.42 7.000.00 66,972.58 62% 100 ADMINISTRA 4131 CONTRACTUAL 100-4131-415-20-22-TRAVEL & MEETING 2,575.00 1.812.22 - 762.78 70% 100 ADM IN ISTRA 4131 CONTRACTUAL 100-4131-415-20-23-TRAINING & EDUCAT 2,575.00 2,184.59 - 390.41 85% CONTRACTUAL SERVICES Total 185.048.00 110,128.84 7,000.00 67,919.16 63% 100 ADMINISTRA 4131 MATERIALS & SUI100-4131-415-30-30-0FFICE SUPPL Y(INC 4.635.00 7.263.15 - C2,628.15) 157% 100 ADMINISTRA 4131 MATERIALS & SUI100-4131-415-30-33-Special Dep!. Sup - 191.78 - C191.78) 100"10 MATERIALS & SUPPLIES Total 4,635.00 7,454.93 - (2,819.93} 161% 100 ADMINISTRA 4131 CAPITAL OUTL yJli 100-4131-415-40-30-0FFICE FURNITURE 515.00 652.66 - 1137.66) 127% CAPITAL OUlL YAY Total 515.00 652.66 - C137.66) 127% 4131-FINANCE DEPARTMENT Total 732,133.00 592.978.59 7,000.00 132.154.41 82% 100 ADMINISTRA 4133 CONTRACTUAL::i 100-4133-415-20-12-INSURANCE - L1ABI 300,000.00 300,329.00 - (329.00) 100% 100 ADMINISTRA 4133 CONTRACTUAL ~ 1oo-4133-415-20-13-INSURANCE - CASUA 10,000.00 5,087.00 - 4.913.00 51% 100 ADMINISTRA 4133 CONTRACTUAL ~ 1oo-4133-415-20-18-PUBLlCATIONS & ME 185.00 55.00 - 130.00 30% CONTRACTUAL SERVICES Total 310.185.00 305,471.00 - 4.714.00 98% 4133-RISK MANAGEMENT Total 310,185.00 305,471.00 - 4,714.00 98% ADMINISTRATIVE SERVICES DEPARTMENT Total 1,042,318.00 898,449.59 7,000.00 136,868.41 87% 100 GENERALL 4211 CONTRACTUAL~ 100-4211-421-20-15-Equio!. Main!. & - 1,795.50 - (1.795.50 100% 100 GENERAL L 4211 CONTRACTUAL ~ 100-4211-421-20-20-PROFES.- TECH.-&OT 4,975,000.00 3,542,044.85 - 1,432,955.15 71% 11'" '.NERAL L 4211 CONTRACTUAL ~ 100-4211-421-20-22-TRAVEL & MEETING - 3,310.05 - C3,310.05) 100% .1- NERALL 4211 CONTRACTUAL ~ 100-4211-421-20-23-TRAINING & EDUCAT 20,000.00 1,826.00 - 18,174.00 9% CONTRACTUAL SERVICES Total 4.995,000.00 3.548,976.40 - 1,446.023.60 71% 100 GENERAL U 4211 MATERIALS & SUI100-4211-421-30-30-0FFICE SUPPL Y(PRI 1.000.00 1,082.15 - C82.15) 108% 100 GENERAL U 4211 MATERIALS & SUI1 00-4211-421-30-33-SPEICAL DEPT .SUPP 4,000.00 19,507.35 - (15,507.35) 488% MATERIALS & SUPPLIES Total 5.000.00 20,589.50 - C15,589.50) 412% 4211-GENERAL LAW ENFORCEMENT Total 5,000.000.00 3.569,565.90 - 1,430.434.10 71% GENERAL LAW ENFORCEMENT DEPARTMENT Total 5,000,000.00 3.569.565.90 - 1,430,434.10 71% 100 FIRE DEPAR- 4221 CAPITAL OUTL YJli 100-4221-421-40-50-MACHINERY & EQUIP 9.105.00 - 9.104.88 0.12 100% CAPITAL OUTL YAY Total 9,105.00 - 9,104.88 0.12 100% 100 FIRE DEPAR 4221 CONTRACTUAL S 100-4221-422-20-20-PROFESS.-TECH.&OT 1,117.200.00 650.583.35 - 466.616.65 58% CONTRACTUAL SERVICES Total 1,117.200.00 650.583.35 - 466,616.65 58% 100 FIRE DEPAR 4221 MATERIALS & SUI100-4221-422-30-33-SPECIAL DEPT. SUP - 21,476.22 - (21,476.22) 100% MATERIALS & SUPPLIES Total - 21,476.22 - (21,476.22) 100% 100 FIRE DEPAR 4221 CAPITAL OUTL YJII100-4221-422-40-50-MACHINERY & EQUIP - 47,571.98 930.27 C48,502.25) 100% CAPITAL OUTLYAY Total - 47,571.98 930.27 (48,502.25) 100% 4221.FIRE SERVICES Total 1,126,305.00 719,631.55 10,035.15 396,638.30 65% FIRE DEPARTMENT Total 1.126,305.00 719,631.55 10,035.15 396,638.30 65% 100 COMMUNITY 4310 PERSONNEL SE 100-4310-419-10-10-REGULAR EMPLOYEES 329,020.00 313.035.58 - 15.984.42 95% 100 COMMUNITY 4310 PERSONNEL SE 100-4310-419-10-20-TEMP/PART-TIME EM 5,000.00 - - 5.000.00 0% 100 COMMUNITY 4310 PERSONNEL SE 100-4310-419-10-30-0VERTIME 7,500.00 11,426.06 - C3.926.06) 152% 100 COMMUNITY 4310 PERSONNEL SE 100-4310-419-10-39-CAR ALLOWANCE 7,200.00 6,600.00 - 600.00 92% 100 COMMUNITY 4310 PERSONNEL SE 100-4310-419-10-40-EMPLOYEE INSURANC 52.531.00 52,028.73 - 502.27 99% 10C COMMUNITY 4310 PERSONNEL SE 100-4310-419-10-60-RETIREMENT - PERS 55,644.00 51,607.56 - 4,036.44 93% 100 COMMUNITY 4310 PERSONNEL SE 100-4310-419-10-65-RETIREMENT - FICA 18,902.00 17,519.03 - 1,382.97 93% 100 COMMUNITY 4310 PERSONNELSE 100-4310-419-10-66-MEDICARE 4,771.00 4,836.16 - (65.16) 101% 100 COMMUNITY 4310 PERSONNELSE 100-431O-419-10-70-WORKERS COMPENSAT 9,646.00 14.326.24 - (4,680.24) 149% 100 COMMUNITY 4310 PERSONNEL SE 1 00-4310-419-10-80-S.D.I. 2,200.00 2,466.90 - (266.90) 112% PERSONNEL SERVICES Total 492,414.00 473,846.26 - 18,567.74 96% 100 COMMUNITY 4310 CONTRACTUAL 100-4310-419-20-01-ADVERTISING 300.00 458.90 - (158.90) 153% 100 COMMUNITY 4310 CONTRACTUAL 100-4310-419-20-18-PUBLlCATIONS & ME 1,000.00 1.031.56 - C31.56) 103% 100 COMMUNITY 4310 CONTRACTUAL ~ 100-431 0-419-20-20-PROFESS.- TECH.&OT 400,500.00 302,621.25 18.596.68 79.282.07 80% 100 COMMUNITY 4310 CONTRACTUAL 100-4310-419-20-22-TRAVEL & MEETING 2.500.00 1,044.42 - 1,455.58 42% 100 COMMUNITY 4310 CONTRACTUAL ~ 100-4310-419-20-23-TRAINING & EDUCAT 3,200.00 618.26 - 2,581.74 19% CONTRACTUAL SERVICES Total 407.500.00 305,774.39 18.596.68 83.128.93 80% 11' '1MMUNITY 4310 MATERIALS & SU 100-4310-419-30-30-0FFICE SUPPL Y(INC 6.000.00 4.521.71 - 1,478.29 75% 1. IMMUNITY 4310 MATERIALS & SUI100-4310-419-30-33-SPECIAL DEPT. SUP - 363.30 - (363.30) 100% I MATERIALS & SUPPLIES Total 6.000.00 4,885.01 - 1.114.99 81% Page 3 of 10 ~ AENDA lTEM NO. ~. p^GEa Of~. CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 i Divi Unencumb. % t:xp I I Fund slon Type Line Item Budget Actual Encumb. Balance Encu.... 100 COMMUNITY 4310 CAPITAl OUR YI 1 00-4310-419-4D-30-0FFICE FURNITURE 2.400.00 1.561.30 - 838.70 65' CAPITAL OUTL YAY Total 2,400.00 1.561.30 - 838.70 65h 4310-PLANNING & ZONIING Total 908.314.00 786.066.96 18.596.68 103.650.36 89% 100 COMMUNITY 432(] PERSONNEL SE 100-4320-424-1D-10-REGULAR EMPLOYEES 226.987.00 237,787.52 - (10.800.52) 105% 100 COMMUNITY 432(] PERSONNEL SE 1 00-4320-424-1 0-3D-OVERTIME 2.000.00 17.68 - 1.982.32 1% 100 COMMUNITY 4320 PERSONNEL SE 100-4320-424-1D-39-CAR ALLOWANCE 2.400.00 - - 2,400.00 0% 100 COMMUNITY 432<J PERSONNEL SE 100-4320-424-10-4D-EMPLOYEE INSURANC 85.378.00 52.356.81 - 33.021.19 61% 100 COMMUNITY 4320 PERSONNEL SE 100-4320-424-10-60-RETIREMENT - PERS 66.504.00 39.520.84 - 26.983.16 59% 100 COMMUNITY 4320 PERSONNEL SE 100-432O-424-10-65-RETIREMENT - FICA 25.104.00 14.890.23 - 10.213.77 59% 100 COMMUNITY 4320 PERSONNEL SE 100-4320-424-10-66-MEDICARE 5.702.00 3.482.13 - 2.219.87 61% 100 COMMUNITY 4320 PERSONNEL SE 1 00-432D-424-1 0-7D-WORKERS COMPENSA T 33.393.00 17.963.19 - 15.429.81 54% 100 COMMUNITY 4320 PERSONNEL SE 100-4320-424-10-80-S.D.1. 3.333.00 2.359.85 - 973.15 71% PERSONNEL SERVICES Total 450,801.00 368.378.25 - 82,422.75 82% 100 COMMUNITY 4320 CONTRACTUAL 100-4320-424-20-11-AUTO. FUEL. OIL & 3.000.00 2.986.33 - 13.67 1000/. 100 COMMUNITY 4320 CONTRACTUAL 100-4320-424-2D-15-EQUIP. MAINT. & R 500.00 83.60 - 416.40 17% 100 COMMUNITY 4320 CONTRACTUAL 100-4320-424-2D-18-PUBLlCATIONS & ME 500.00 630.00 - (130.00 126% 100 COMMUNITY 432C CONTRACTUAL 100-4320-424-2D-20-PROFESS.- TECH.&OT 129.000.00 221.951.21 - (92.951.21 172% 100 COMMUNITY 432C CONTRACTUAl 100-4320-424-20-22-TRAVEL & MEETING 500.00 965.47 - (465.47 193% 100 COMMUNITY 4320 CONTRACTUAL 100-4320-424-20-23-TRAINING & EDUCAT 1,000.00 1,336.23 - (336.23 134% 100 COMMUNITY 432C CONTRACTUAL 100-4320-424-2D-27 -TELEPHONE 2,500.00 1.562.46 - 937.54 62% CONTRACTUAL SERVICES Total 137,000.00 229,515.30 - (92.515.30 168% 100 COMMUNITY 4320 MATERIALS & SU 10D-4320-424-3D-30-0FFICE SUPPL Y(lNC 3.500.00 2.905.29 - 594.71 83% 100 COMMUNITY 4320 MATERIALS & SIJr100-4320-424-30-33-SPECIAL DEPARTMEN 15,000.00 7.627.67 - 7,372.33 51% MATERIALS & SUPPLIES Total 18.500.00 10,532.96 - 7,967.04 57% 100 COMMUNITY 4320 CAP IT Al OUTl Y AI 100-4320-424-40-40-AUTOMOTNE EQUIPM 50,000.00 35,721.28 - 14.278.72 71% CAPITAL OUTLYAY Total 50.000.00 35.721.28 - 14.278.72 71% 4320-BUILDING & SAFETY Total 656.301.00 644,147.79 - 12.153.21 98% 100 COMMUNITY 4325 PERSONNEL SE 1 00-4325-424-1D-1 O-REGULAR EMPLOYEES 1,382.00 33.538.13 - (32.156.13 2427% 100 COMMUNITY 4325 PERSONNEL SE 100-4325-424-1D-30-0VERTIME - 259.10 - (259.10 100% 100 COMMUNITY 4325 PERSONNEL SE 100-4325-424-10-40-EMPlOYEE INSURANC 32,997.00 9.318.14 - 23,678.86 28% 100 COMMUNITY 4325 PERSONNEL SE 100-4325-424-10-60-RETIREMENT - PERS 20,565.00 5.672.00 - 14.893.00 28% 100 COMMUNITY 4325 PERSONNEL SE 100-4325-424-1D-65-RETIREMENT - FICA 7,539.00 2.116.92 - 5,422.08 28% 100 COMMUNITY 4325 PERSONNEL SE 100-4325-424-10-66-MEDICARE 1,763.00 495.08 - 1.267.92 28% 100 COMMUNITY 4325 PERSONNEL SE 100-4325-424-10-70-WORKERS COMPENSAT 14,234.00 361.95 - 13,872.05 3% 100 COMMUNITY 4325 PERSONNEL SE 100-4325-424-1 D-80-S.D.1. 1.094.00 346.16 - 747.84 320/ PERSONNEL SERVICES Total 79,574.00 52.107.48 - 27.466.52 65' ..J 100 COMMUNITY 4325 CONTRACTUAL ~ 100-4325-424-20-11-AUTO. FUEL. OIL & 2,000.00 - - 2.000.00 0%- 100 COMMUNITY 4325 CONTRACTUAL 1 00-4325-424-20-20-PROFESS.- TECH.&OT 25,000.00 6.63 - 24,993.37 0% 100 COMMUNITY 4325 CONTRACTUAL 100-4325-424-20-22-TRAVEL & MEETING 1,000.00 10.90 - 989.10 1% 100 COMMUNITY 4325 CONTRACTUAL 100-4325-424-20-23-TRAINING & EDUCAT 1,000.00 1.391.11 - (391.11\ 139% 100 COMMUNITY 4325 CONTRACTUAL 100-4325-424-20-27- TELEPHONE 1,500.00 - - 1.500.00 0% CONTRACTUAL SERVICES Total 30,500.00 1.408.64 - 29,091.36 5% 100 COMMUNITY 4325 MATERIALS & SUI100-4325-424-30-30-0FFICE SUPPl Y(INC 5,000.00 414.66 - 4.585.34 8% 100 COMMUNITY 4325 MATERIALS & SUI100-4325-424-30-33-SPECIAL DEPARTMEN 2,500.00 - - 2.500.00 0% MATERIALS & SUPPLIES Total 7,500.00 414.66 - 7.085.34 6% 100 COMMUNITY 4325 CAPITAL OUTl Y~1 00-4325-424-40-30-0FF ICE FURNITURE 4.000.00 - - 4.000.00 0% 100 COMMUNITY 4325 CAPITAL OUTl yJIi 100-4325-424-4D-40-AUTOMOTIVE EQUIPM 34,000.00 - - 34.000.00 0% CAPITALOUTLYAYTotal 38,000.00 - - 38,000.00 0% 4325-RENTAL HOUSING INSPECTI Total 155,574.00 53,930.78 - 101.643.22 35% 100 COMMUNITY 433C PERSONNEL SE 1 00-4330-424-1D-1 O-REGUlAR EMPLOYEES 139,858.00 127,696.18 - 12.161.82 91% 100 COMMUNITY 433C PERSONNEL SE 100-4330-424-10-30-0VERTIME 2,000.00 193.45 - 1.806.55 10% 100 COMMUNITY 433C PERSONNEL SE 100-4330-424-10-40-EMPLOYEE INSURANC 23,850.00 23.796.53 - 53.47 100% 100 COMMUNITY 4330 PERSONNEL SE 100-4330-424-10-6D-RETIREMENT - PERS 23,653.00 21,028.20 - 2.624.80 89% 100 COMMUNITY 4330 PERSONNEL SE 1 00-4330-424-1 0-65-RETIREMENT - FICA 8,016.00 8,008.43 - 7.57 100% 100 COMMUNITY 4330 PERSONNEL SE 100-4330-424-10-66-MEDICARE 2.028.00 1,872.77 - 155.23 92% 100 COMMUNITY 4330 PERSONNEL SE 100-4330-424-1 D-70-WORKERS COMPENSA T 16.371.00 12,548.93 - 3.822.07 77% 100 COMMUNITY 4330 PERSONNEL SE 100-4330-424-1 D-80-S. D.I. 1,259.00 1,279.01 - (20.01\ 102% PERSONNEL SERVICES Total 217.035.00 196.423.50 - 20.611.50 91 % 100 COMMUNITY 4330 CONTRACTUAL 1 00-4330-424-2D-1 O-OUTSIDE AUTOMOTN 2.000.00 - - 2.000.00 0% 100 COMMUNITY 4330 CONTRACTUAL 100-4330-424-2D-11-AUTO. FUEL, OIL & 3,000.00 3.194.35 - (194.35) 106% 100 COMMUNITY 4330 CONTRACTUAL 100-4330-424-20-15-EQUIP. MAINT. & R 1.000.00 1,125.00 - (125.00) 113% 100 COMMUNITY 4330 CONTRACTUAL 100-4330-424-20-18-PUBLlCATIONS & ME 600.00 240.00 - 360.00 40% 100 COMMUNITY 4330 CONTRACTUAL 100-4330-424-2D-19-RENT OF PROPERTY 7,000.00 - - 7,000.00 0% 100 COMMUNITY 4330 CONTRACTUAL 1 00-4330-424-20-20-PROFESS.- TECH.&OT 50,000.00 23,235.03 52.24 26.712.73 47% 10C COMMUNITY 4330 CONTRACTUAL 100-4330-424-20-22-TRAVEl & MEETING 1,400.00 2,036.72 - (636.72 145% 100 COMMUNITY 4330 CONTRACTUAL 100-4330-424-20-23-TRAINING & EDUCAT 1,000.00 1,198.23 - (198.23 120% 100 COMMUNITY 4330 CONTRACTUAL 100-4330-424-20-27- TELEPHONE 2.500.00 859.16 - 1,640.84 34% CONTRACTUAL SERVICES Total 68,500.00 31.888.49 52.24 36,559.27 47% 100 COMMUNITY 4330 MATERIALS & SUI100-433D-424-30-30-0FFICE SUPPl Y(INC 2,500.00 955.66 - 1.544.34 38% 100 COMMUNITY 4330 MATERIALS & SUI100-4330-424-30-33-SPECIAL DEPARTMEN 1,000.00 4.286.73 2.028.08 (5,314.81) 631. MATERIALS & SUPPLIES Total 3,500.00 5,242.39 2,028.08 (3,770.47 208, ~ 4330-COOE ENFORCEMENT Total 289,035.00 233,554.38 2,080.32 53,400.30 82.J..""III"'" Page 4 of 10 AQENOA ITEM NO. (}. ".' PAGEJ:L. OF d'-/ " CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31,2004 DM unencumb. 'Y. Exp I ~nd sion Tvoe Une Item Budget Actual Encumb. Balance Encum. 11 II1MUNITY 435C PERSONNEl SE 10D-435D-419.10-10-REGULAR EMPlOYEES 31,710.00 - - 31,710.00 0% 100 ,,0MMUNITY 4350 PERSONNEL SE l00-4350-419-10-20-TEMP/PART-TIME EM - 28,305.67 - (28,305.67) 100% 100 COMMUNITY 4350 PERSONNEL SE l004350-419-10-30-0VERTIME 1,000.00 - - 1,000.00 0% 1 COMMUNITY 4350 PERSONNEL SE 100-4350-419-1D-40-EMPLOYEE INSURANC 10,999.00 - - 10,999.00 0% 1 COMMUNITY 4350 PERSONNEL SE 10D-435D-419-10-6O-RETIREMENT - PERS 5,363.00 4,787.09 - 575.91 89% 1 COMMUNITY 435( PERSONNEL SE l00-4350-419-10.e5-RETIREMENT - FICA 1,966.00 1,773.22 - 192.78 90% 1 COMMUNITY 435C PERSONNEL SE l00-4350-419-10-66-MEDICARE 460.00 414.76 - 45.24 90% 1 COMMUNITY 4350 PERSONNEL SE 10D-4350-419-10-70-WORKERS COMPENSAT 329.00 1,459.61 - {1,130.61 444% 1 COMMUNITY 4350 PERSONNEL SE l00-4350-419-10-8O-S.D.I. 285.00 295.33 - (10.33 104% PERSONNEL SERVICES Total 52,112.00 37,035.68 - 15,076.32 71% 100 COMMUNITY 4350 CONTRACTUAL 10D-435D-419-20-15-EQUIP. MAlNT. & R 18,000.00 10,075.90 - 7,924.10 56% 100 COMMUNITY 4350 CONTRACTUAL 10D-4350-419-20-18-PUBLlCATIONS & ME 14,000.00 7,659.88 - 6,340.12 55% 100 COMMUNITY 4350 CONTRACTUAL l00-4350-419-20-20-PROFESS.-TECH.&OT 20,000.00 41.87 - 19,958.13 0% 100 COMMUNITY 4350 CONTRACTUAL l00-435D-419-20-22-TRAVEL & MEETING 2,000.00 1,627.18 - 372.82 81% 100 COMMUNITY 435C CONTRACTUAL 10D-4350-419-20-23-TRAINING & EDUCAT 2,000.00 730.00 - 1,270.00 37% CONTRACTUAL SERVICES Total 56,000.00 20,134.83 - 35,865.17 36% 100 COMMUNITY 435C MATERIALS & SUll00-435D-419-30-30.oFFICE SUPPL YClNC 3,000.00 1,774.82 - 1,225.18 59% 100 COMMUNITY 435( MATERIALS & SUll0D-4350-419-30-33-SPECIAL DEPT. SUP 1.000.00 728.90 - 271.10 73% MATERIALS & SUPPLIES Total 4,000.00 2,503.72 - 1,496.28 63% 100 COMMUNITY 4350 CAPITAL OUTL Y JlI1 00-435D-419-40-30-0FFICE FURNITURE 10,000.00 - - 10,000.00 0% CAPITAL OUTLYAY Total 10.000.00 - - 10.000.00 0% 4350-6.1.S. SYSTEM Total 122,112.00 59,674.23 - 62,437.77 49% 100 COMMUNITY 4412 PERSONNEL SE 100-4412-431-10-10-REGULAR EMPLOYEES 214,010.00 250.338.45 - (36,328.45 117% 100 COMMUNITY 4412 PERSONNEL SE 100-4412-431-10-30-0VERTIME 5.000.00 885.99 - 4,114.01 18% 100 COMMUNITY 4412 PERSONNEL SE l00-4412-431-10-39-CAR ALLOWANCE 2,400.00 2,300.00 - 100.00 96% 100 COMMUNITY 4412 PERSONNEL SE l00-4412-431-10-40-EMPLOYEE INSURANC 43,078.00 20,804.34 - 22,273.66 48% 100 COMMUNITY 4412 PERSONNEL SE l00-4412-431-10-60-RETIREMENT - PERS 48,245.00 30,902.97 - 17,342.03 64% 100 COMMUNITY 4412 PERSONNEL SE 100-4412-431-10-65-RETIREMENT - FICA 16,816.00 14,534.29 - 2,281.71 86% 100 COMMUNITY 4412 PERSONNEL SE l00-4412-431-10-66-MEDICARE 4,136.00 3,785.17 - 350.83 92% 100 COMMUNITY 4412 PERSONNEL SE l00-4412-431-10-70-WORKERS COMPENSAT 9,950.00 13,146.77 - (3,196.77) 132% 100 COMMUNITY 4412 PERSONNEL SE 100-4412-431-10-80-S.D.I. 2,150.00 2,233.36 - (83.36) 104% PERSONNEL SERVICES Total 345,785.00 338,931.34 - 6,853.66 98% 100 COMMUNITY 4412 CONTRACTUAL 100-4412-431-20-15-EQUIP.-MAINT.& RE 1,200.00 225.16 - 974.84 19% 100 COMMUNITY 4412 CONTRACTUAL~ l00-4412-431-20-18-PUBLlCATIONS & ME 900.00 1,299.39 - (399.39) 144% V" 'IMMUNITY 4412 CONTRACTUAL 1 00-4412-431-20-20-PROFESS.- TECH.&OT 400,000.00 837,556.39 1,386.00 (438,942.39) 210% 1 JMMUNITY 4412 CONTRACTUAL 100-4412-431-20-22-TRAVEL & MEETING 900.00 1,128.83 - (228.83) 125% 10U COMMUNITY 4412 CONTRACTUAL 100-4412-431-20-23-TRAINING & EDUCAT 1,400.00 1,155.00 - 245.00 83% CONTRACTUAL SERVICES Total 404,400.00 841,364.77 1,386.00 (438,350.77\ 208% 100 COMMUNITY 4412 MATERIALS & SU l00-4412-431-30-30-0FFICE SUPPL Y(INC 3,600.00 3,290.97 - 309.03 91% 100 COMMUNITY 4412 MATERIALS & SU l00-4412-431-30-33-SPECIAL DEPARTMEN 2,500.00 662.27 - 1,837.73 26% MATERIALS & SUPPLIES Total 6,100.00 3,953.24 - 2,146.76 65% 100 COMMUNITY 4412 CAPITAL OUTL YIlI 100-4412-431-40-30-0FFICE FURNITURE 4,000.00 - - 4,000.00 0% CAPITAL OUTL YAY Total 4,000.00 - - 4,000.00 0% 4412.ENGINEERING Total 760,285.00 1,184,249.35 1,386.00 (425,350.35) 156% COMMUNITY DEVELOPMENT DEPARTMENT Total 2,891,621.00 2,961,623.49 22,063.00 (92,065.49 103% 100 COMMUNITY 4340 PERSONNEL SE l00-4340-432-10-1O-REGULAR EMPLOYEES 112,285.00 73,252.20 - 39.032.80 65% 100 COMMUNITY 4340 PERSONNEL SE l00-4340-432-10-30-0VERTIME - 3,552.19 - (3,552.19 100% 100 COMMUNITY 4340 PERSONNELSE l00-4340-432-1D-40-EMPLOYEE INSURANC 22,493.00 27,341.89 - (4,848.89 122% 100 COMMUNITY 4340 PERSONNEL SE 100-4340-432-10-60-RETIREMENT -PERS 10,070.00 12,291.28 - {2,221.28 122% 100 COMMUNITY 4340 PERSONNEL SE l00-4340-432-10-65-RETIREMENT - FICA 4,389.00 4,814.05 - (425.05 110% 100 COMMUNITY 4340 PERSONNEL SE 1 00-4340-432-1 0-66-MEDICARE 1,121.00 1,125.79 - (4.79 100% 100 COMMUNITY 4340 PERSONNEL SE 100-4340-432-10-70-WORKERS COMPENSA T 7,046.00 9,139.77 - (2,093.77) 130% 100 COMMUNITY 4340 PERSONNEL SE 100-4340-432-1 0-80-S. D.I. 696.00 841.61 - (145.61 121% PERSONNEL SERVICES Total 158,100.00 132,358.78 - 25,741.22 84% 100 COMMUNITY 4340 CONTRACTUAL l00-434D-432-20-11-Fuel, Oil & lubri - 1,483.50 - (1,483.50) 100% 100 COMMUNITY 4340 CONTRACTUAL 10D-4340-432-2O-15-EQUIP. MAINT. & R - 532.08 - (532.08\ 100% 100 COMMUNITY 4340 CONTRACTUAL 100-4340-432-20-17 -POST AGE/BULK MAIL - 3,094.59 - (3,094.59) 100% 100 COMMUNITY 4340 CONTRACTUAL 100-4340-432-20-19-RENT OF PROPERTY - 6,053.35 5,583.65 (11,637.00) 100% 100 COMMUNITY 4340 CONTRACTUAL 1 00-4340-432-20-20-PROFESS. - TECH.&OT 258,902.00 259,538.52 - (636.52) 100% 100 COMMUNITY 4340 CONTRACTUAL 100-4340-432-20-22-TRAVEL & MEETING - 58.11 - (58.11) 100% 100. COMMUNITY 4340 CONTRACTUAL 100-4340-432-20-23- TRAINING & EDUCA T 1,098.00 64.00 1,098.24 (64.24\ 106% 100 COMMUNITY 4340 CONTRACTUAL 100-4340-432-20-29-REIMBURSEMENTS - 33,330.00 - (33,330.00) 100% CONTRACTUAL SERVICES Total 260,000.00 304,154.15 6,681.89 (50,836.04) 120% 100 COMMUNITY 4340 MATERIALS & SlJf100-4340-432-30-30-0FFICE SUPPL Y(INC - 443.28 - (443.28) 100% 100 COMMUNITY 4340 MATERIALS & SUll00-4340-432-30-33-SPECIAL DEPARTMEN 15,000.00 20,017.32 - (5,017.32) 133% MATERIALS & SUPPLIES Total 15,000.00 20,460.60 - (5,460.60 136% 4340-WEED ABATEMENT Total 433,100.00 456,973.53 6,681.89 (30,555.42 107% 10Q. COMMUNITY 4413 PERSONNEL SE 10D-4413-431-10-10-REGULAR EMPLOYEES 122,738.00 120,868.20 - 1,869.80 98% 100: COMMUNITY 4413 PERSONNEL SE l00-4413-431-10-30-0VERTIME - 171.53 - (171.53 100% " lMMUNITY 4413 PERSONNEL SE l00-4413-431-10-40-EMPLOYEE INSURANC 27,752.00 25,338.39 - 2,413.61 91% )MMUNITY 4413 PERSONNEL SE 100-4413-431-10-60-RETIREMENT - PERS 20,758.00 20,441.27 - 316.73 98% ~OU,COMMUNITY 4413 PERSONNEL SE 100-4413-431-10-65-RETIREMENT - FICA 7,322.00 6,866.42 - 455.58 94% Page 5 of 10 AGENDA ITEM NO. a t.J pf\GEfLOF 8 CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 DM Unencumb. 'Y. Exp I I Fund slon TVDe Une Item Budget Actual Encumb. Balance EnculY' 100 COMMUNITY 4413 PERSONNEl SE 100-4413-431-1 D-66-MEDICARE 1,780.00 1,774.35 - 5.65 lOC I 100 COMMUNITY 4413 PERSONNEL SE lD0-4413-431.1D-7D-WORKERS COMPENSAT 11,050.00 10,117.85 - 932.15 92"- 100 COMMUNITY 4413 PERSONNEL SE l00-4413-431-1D-8D-S.D./. 792.00 857.96 - (65.96) 108% PERSONNEL SERVICES Total 192,192.00 186,435.97 - 5,756.03 97% 100 COMMUNITY 4413 CONTRACTUAL 1 DO-4413-431-20-D2-COMMUNITY PROMOTI 2,000.00 280.00 - 1,720.00 14% 100 COMMUNITY 4413 CONTRACTUAL 100-4413-431-20-18-PUBLlCATIONS & ME 200.00 225.00 - (25.00) 113% 100 COMMUNITY 4413 CONTRACTUAL lD0-4413-431-2D-2D-PROFESS.- TECH.&OT - 204.80 . /204.80) 100% 100 COMMUNITY 4413 CONTRACTUAL l00-4413-431-20-22-TRAVEL & MEETING 2,500.00 2,095.69 - 404.31 84% 100 COMMUNITY 4413 CONTRACTUAL lD0-4413-431-20-23-TRAINING & EDUCAT 300.00 391.83 - (91.83) 131% CONTRACTUAL SERVICES Total 5,000.00 3,197.32 - 1,802.68 64% 100 COMMUNITY 4413 MATERIALS & SUll00-4413-431-30-3D-OFFICE SUPPL Y(INC 3,000.00 2,318.02 - 681.98 n% 100 COMMUNITY 4413 MATERIALS & SUll00-4413-431-3Q-33-SPECIAL DEPARTMEN 800.00 677.66 - 122.34 85% MATERIALS & SUPPLIES Total 3,800.00 2,995.68 - 804.32 79% 4413-PUBLlC WORKS ADMNSTRTN. Total 200,992.00 192,628.97 - 8,363.03 96% 100 COMMUNITY 4421 PERSONNELSE lD0-4421-434-10-10-REGULAR EMPLOYEES 185,827.00 136,975.80 - 48,851.20 74% 100 COMMUNITY 4421 PERSONNEL SE 100-4421-434-1D-3D-OVERTIME 10,000.00 13,655.03 . /3,655.03) 137% 100 COMMUNITY 4421 PERSONNEL SE l00-4421-434-1D-39-CAR ALLOWANCE 200.00 200.00 - - 100% 100 COMMUNITY 4421 PERSONNEL SE l00-4421-434-10-4D-EMPLOYEE INSURANC 55,951.00 32,114.25 - 23,836.75 57% 100 COMMUNITY 4421 PERSONNEL SE 100-4421-434-1D-6D-RETIREMENT - PERS 31,389.00 22,383.82 - 9,005.18 71% 100 COMMUNITY 4421 PERSONNELSE 100-4421-434-10-65-RETIREMENT - FICA 11,539.00 9,252.25 - 2,286.75 80% 100 COMMUNITY 4421 PERSONNEl SE 100-4421-434-10-66-MEDICARE 2,698.00 2,163.87 - 534.13 80% 100 COMMUNITY 4421 PERSONNEL SE 100-4421-434-10-70-WORKERS COMPENSAT 21,776.00 17,162.49 - 4,613.51 79% 100 COMMUNITY 4421 PERSONNEL SE 1 00-4421-434-10-80-S.D. I. 1,624.00 1,413.79 - 210.21 87% PERSONNEL SERVICES Total 321,004.00 235,321.30 - 85,682.70 73% 100 COMMUNITY 4421 CONTRACTUAL 100-4421-434-20-15-EQUIP. MAINT. & R 300.00 2,481.16 - /2,181.16 827% 100 COMMUNITY 4421 CONTRACTUAL l00-4421-434-20-18-PUBlICATIONS & ME 100.00 778.75 - (678.75 779% 100 COMMUNITY 4421 CONTRACTUAL 100-4421-434-20-19-RENT OF PROPERTY 200.00 759.89 - /559.89 380% 100 COMMUNITY 4421 CONTRACTUAL l00-4421-434-20-20-PROFESS. TECH.&OT 190,803.00 81,166.11 41,005.07 68,631.82 64% 100 COMMUNITY 4421 CONTRACTUAL l00-4421-434-20-22-TRAVEL & MEETING 1,200.00 536.60 - 663.40 45% 100 COMMUNITY 4421 CONTRACTUAL 100-4421-434-20-23-TRAINING & EDUCAT 4,095.00 803.00 3,294.72 (2.72 100% CONTRACTUAL SERVICES Total 196,698.00 86,525.51 44,299.79 65,872.70 67% 100 COMMUNITY 4421 MATERIALS & SUll00-4421-434-30-20-MAINT.& REPAIR MA 9,000.00 1,142.95 - 7,857.05 13% 100 COMMUNITY 4421 MATERIALS & SUll00-4421-434-30-30-0FFICE SUPPLIES 500.00 272.35 - 227.65 54% 100 COMMUNITY 4421 MATERIALS & SUll00-4421-434-30-33.SPECIAL DEPARTMEN 50,500.00 92,821.76 3,815.32 (46,137.08 191% MATERIALS & SUPPLIES Total 60,000.00 94,237.06 3,815.32 (38,052.38) 163.' 100 COMMUNITY 4421 CAPITAL OUTL YllIl00-4421-434-40-50-MACHINERY & EQUIP 34,000.00 33,962.00 - 38.00 10C , CAPITAL OUTLYAY Total 34,000.00 33.962.00 - 38.00 100_ 4421-5TREET & SIDEWALK MAlNT Total 611,702.00 450,045.87 48,115.11 113,541.02 81% 100 COMMUNITY 4422 PERSONNEL SE 100-4422-434-10-10-REGULAR EMPLOYEES 32,104.00 24,033.70 - 8,070.30 75% 100 COMMUNITY 4422 PERSONNEL SE 100-4422-434-10-30-0VERTIME - 859.91 - (859.91) 100% 100 COMMUNITY 4422 PERSONNEL SE 100-4422-434-10-40-EMPLOYEE INSURANC 10,595.00 8,905.43 - 1,689.57 84% 100 COMMUNITY 4422 PERSONNEl SE 100-4422-434-10.60-RETIREMENT - PERS 5,429.00 4,064.61 - 1,364.39 75% 100 COMMUNITY 4422 PERSONNEL SE l00-4422-434-10.65-RETIREMENT - FICA 1,990.00 1,559.46 - 430.54 78% 100 COMMUNITY 4422 PERSONNEL SE 1 00-4422-434-1 0-66-MEDICARE 466.00 364.66 - 101.34 78% 100 COMMUNITY 4422 PERSONNEL SE 100-4422-434-10-70-WORKERS COMPENSAT 3,758.00 2,944.05 - 813.95 78% 100 COMMUNITY 4422 PERSONNEL SE 100-4422-434-1 0-80-S. D.I. 289.00 258.14 - 30.86 89% 100 COMMUNITY 4422 PERSONNEL SE l00-4422-434-10-81-S.U.1. - 1,470.00 - (1,470.00) 100% PERSONNEL SERVICES Total 54,631.00 44,459.96 - 10,171.04 81% 100 COMMUNITY 4422 CONTRACTUAL 81D0-4422-434-20-19-RENTOF PROPERTY 500.00 - - 500.00 0% 100 COMMUNITY 4422 CONTRACTUAL 8 100-4422-434-2D-2D-PROFESS. TECH.&OT 5,000.00 5,931.58 - (931.58) 119% CONTRACTUAL SERVICES Total 5,500.00 5,931.58 - /431.58) 108% 100 COMMUNITY 4422 MATERIALS & SU 100-4422-434-3D-20-MAINT.& REPAIR MA 15,000.00 7,488.50 - 7,511.50 50% 100 COMMUNITY 4422 MATERIALS & SU l00-4422-434-3D-33-SPECIAL DEPARTMEN 3,232.00 3,566.80 3,231.42 (3,566.22) 210% MATERIALS & SUPPLIES Total 18,232.00 11,055.30 3,231.42 3,945.28 78% 4422-GRAFITTI MAINTENANCE Total 78,363.00 61,446.84 3,231.42 13,684.74 83% 100 COMMUNITY 4433 PERSONNEL SE 100-4433-452-10-10-REGULAR EMPLOYEES 40,933.00 51,415.50 - (10,482.50) 126% 100 COMMUNITY 4433 PERSONNEL SE 10D-4433-452-1D-30-0VERTIME 2,000.00 3,514.01 - /1,514.01) 176% 10 COMMUNITY 4433 PERSONNEL SE 100-4433-452-10.39-CAR ALLOWANCE 100.00 100.00 - - 100% 10 COMMUNITY 4433 PERSONNELSE l00-4433-452-10-40-EMPLOYEE INSURANC 8,116.00 10,850.73 - /2,734.73) 134% 10 COMMUNITY 4433 PERSONNEL SE l00-4433-452-10-60-RETIREMENT - PERS 6,904.00 8,695.39 - (1,791.39 126% 10 COMMUNITY 4433 PERSONNEL SE 100-4433-452-10-65-RETlREMENT - FICA 2,547.00 3,443.51 - (896.51) 135% 100 COMMUNITY 4433 PERSONNEL SE 100-4433-452-10-66-MEDICARE 596.00 805.34 - (209.34 135% 100- COMMUNITY 4433 PERSONNEL SE l00-4433-452-1D-70-WORKERS COMPENSAT 4,803.00 6,386.89 - /1,583.89) 133% 100 COMMUNITY 4433 PERSONNEL SE 100-4433-452-1 0-80-S.D. I. 344.00 510.34 - (166.34 148% PERSONNEL SERVICES Total 66,343.00 85,721.71 - /19,378.71) 129% 100 COMMUNITY 4433 CONTRACTUAL 100-4433-452-20-15-EQUIP. MAINT. & R 34,000.00 11,264.50 - 22,735.50 33% 100- COMMUNITY 4433 CONTRACTUAL 100-4433-452-2D-16-MAINT IREPAIR BLOG 26,000.00 45,914.28 - (19,914.28) 177% 100 COMMUNITY 4433 CONTRACTUAL l00-4433-452-2D-18-PUBlICATIONS & ME - 140.00 - (140.00 100% 100 COMMUNITY 4433 CONTRACTUAL l00-4433-452-20-19-RENT OF PROPERTY 1,000.00 738.35 - 261.65 74% 100 COMMUNITY 4433 CONTRACTUAL 100-4433-452-20-2D-PROFESS.- TECH.&OT 335,465.00 301,525.10 11,276.00 22,663.90 93.; 100 COMMUNITY 4433 CONTRACTUAL 100-4433-452-20-24-ELECTRIC 52,000.00 31,293.36 - 20,706.64 60~ 100 COMMUNITY 4433 CONTRACTUAL 100-4433-452-20-26-W A TER 150,000.00 115,896.69 - 34,103.31 77. Page 6 of 10 AQeNOA nEM NO.' ,,:J ~"'. PAGE d.D OF _0-:1 ~ CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 DM Unencumb. 'Y. Exp I ..../"""'"'1:!nd slon Tvoe LIne Item Budget Actual Encumb. Balance Encum. 1r. vlMUNITY 4433 CONTRACTUAL ~ loo-4433452-2D-27-TELEPHONE 4,000.00 2,398.32 - 1,601.68 60% CONTRACTUAL SERVICES Total 602,465.00 509,170.60 11,276.00 82,018.40 WA- 100 COMMUNITY 4433 MATERIALS & SU l00-4433452-3D-33-5PECIAL OEPARTMEN 30,000.00 36,749.20 - (6,74920) 122% MATERIALS & SUPPLIES Total 30,000.00 36,749.20 - (6,749.20) 122% 4433-PARKS MAINTENANCE Total 698,808.00 631,641.51 11,276.00 55,890.49 92% 10 COMMUNITY 4434 PERSONNEL SE l00-4434-431-1D-1D-REGULAR EMPLOYEES 46,433.00 44,760.11 - 1,672.89 96% 10 COMMUNITY 4434 PERSONNEL SE 100-4434-431-1D-39-CAR ALLOWANCE 800.00 - - 800.00 0% 10 COMMUNITY 4434 PERSONNEL SE l00-4434-431-10-4D-EMPLOYEE INSURANC 6,903.00 7,263.58 - (360.58) 105% 10 COMMUNITY 4434 PERSONNELSE l00-4434-431-1D-6D-RETIREMENT - PERS 7,927.00 7,569.80 - 357.20 95% 10 COMMUNITY 4434 PERSONNEL SE 1oo-4434-431-10-65-RETIREMENT - FICA 2,844.00 2,798.48 - 45.52 98% 10 COMMUNITY 4434 PERSONNEL SE 10D-4434-431-10-66-MEOICARE 665.00 654.54 - 10.46 98% 100 COMMUNITY 4434 PERSONNEL SE l00-4434-431-1D-7D-WORKERS COMPENSAT 5,389.00 5,424.54 - (35.54) 101% 100 COMMUNITY 4434 PERSONNELSE 1 oo-4434-431-1D-80-5. 0.1. 349.00 377.30 - (28.30) 108% PERSONNEL SERVICES Total 71,310.00 68,848.35 - 2,461.65 97% 100 COMMUNITY 4434 CONTRACTUAL S l00-4434-431-20-22-TRAVEL & MEETING - 238.43 - (238.43 100% CONTRACTUAL SERVICES Total - 238.43 - (238.43 100% 100 COMMUNITY 4434 MATERIALS & SUI100-4434-431-3D-30-0FFICE SUPPL Y(INC - 86.20 - (86.20 100% MATERIALS & SUPPLIES Total - 86.20 - (86.20 100% 4434-PARKS & OPEN SPACE ADMI Total 71,310.00 69,172.98 - 2,137.02 97% 100 COMMUNITY 4441 PERSONNEL SEA100-4441-414-10-40-EMPLOYEE INSURANC 120,000.00 145,397.18 - (25,397.18) 121% 100 COMMUNITY 4441 PERSONNEL SEA l00-4441-414-10-70-WORKERS COMPENSAT 3,000.00 2,692.31 - 307.69 90% PERSONNEL SERVICES Total 123,000.00 148,089.49 - (25,089.49) 120% 100 COMMUNITY 4441 CONTRACTUAL l00-4441-414-2D-15-EQUIP. MAINT. & R 50,000.00 1,021.97 11,386.52 37,591.51 25% 100 COMMUNITY 4441 CONTRACTUAL l00-4441414-2D-16-MAINT/REPAIR BLOG 40,000.00 41,290.Q7 17,172.00 (18,462.07) 146% 100 COMMUNITY 4441 CONTRACTUAL loo-4441-414-20-17-POSTAGE & FREIGHT 500.00 194.37 - 305.63 39% 100 COMMUNITY 4441 CONTRACTUAL 1oo-4441-414-2D-18-PUBlICATIONS & ME 500.00 90.00 - 410.00 18% 100 COMMUNITY 4441 CONTRACTUAL 10D-4441-414-20-19-RENT OF PROPERTY 15,000.00 - - 15,000.00 0% 100 COMMUNITY 4441 CONTRACTUAL loo-4441-414-20-2O-PROFESS. TECH.&OT 35,000.00 38,598.83 - (3,598.83) 110% 100 COMMUNITY 4441 CONTRACTUAL 100-4441-414-20-24-ELECTRIC 40,000.00 31,800.86 - 8,199.14 80% 100 COMMUNITY 4441 CONTRACTUAL 100-4441-414-20-25-GAS 3,000.00 1,269.06 - 1,730.94 42% 100 COMMUNITY 4441 CONTRACTUAL 100-4441-414-20-26-WA TER 6,000.00 5,841.91 - 158.09 97% 100 COMMUNITY 4441 CONTRACTUAL 100-4441-414-20-27- TELEPHONE 45,000.00 42,321.30 - 2,678.70 94% CONTRACTUAL SERVICES Total 235,000.00 162,428.37 28,558.52 44,013.11 81% 100 COMMUNITY 4441 MATERIALS & SUlloo-4441-414-3D-1D-JANITORIAL SUPPlI 5,000.00 3,500.02 - 1,499.98 70% 1""" 'IMMUNITY 4441 MATERIALS & SUll00-4441-414-30-30-0FFICE SUPPL Y(lNC 2,000.00 867.82 - 1,132.18 43% ~ IMMUNITY 4441 MATERIALS & SUll00-4441-414-30-33-SPECIAL DEPARTMEN 10,000.00 16,242.44 - (6,242.44 ) 162% MATERIALS & SUPPLIES Total 17,000.00 20,610.28 - (3,610.28) 121% 100 COMMUNITY 4441 CAPITAL OUTL YJl!100-4441-414-40-11-BUILDINGS & STRUC 55,000.00 8,969.00 - 46,031.00 16% CAPITAL OUTL YAY Total 55,000.00 8,969.00 - 46,031.00 16% 4441-PUB.WKS.FACILITY MAl NT. Total 430,000.00 340,097.14 28,558.52 61,344.34 86% 100 COMMUNITY 4451 PERSONNEL SE 100-4451-439-10-1D-REGULAR EMPLOYEES 62,677.00 55,864.86 - 6,812.14 89% 100 COMMUNITY 4451 PERSONNELSE 100-4451-439-10-30-0VERTIME 2,000.00 2,054.91 - (54.91 103% 100 COMMUNITY 4451 PERSONNEL SE loo-4451-439-10-40-EMPLOYEE INSURANC 7,253.00 7,227.83 - 25.17 100% 100 COMMUNITY 4451 PERSONNEL SE 100-4451-439-10-6D-RETIREMENT - PERS 10,431.00 9,447.81 - 983.19 91% 100 COMMUNITY 4451 PERSONNEL SE 10D-4451-439-10-65-RETIREMENT - FICA 3,824.00 3,633.60 - 190.40 95% 100 COMMUNITY 4451 PERSONNEL SE 10D-4451-439-10-66-MEOICARE 894.00 849.79 - 44.21 95% 100 COMMUNITY 4451 PERSONNEL SE 100-4451-439-10-7D-WORKERS COMPENSAT 7,220.00 6,870.32 - 349.68 95% 100 COMMUNITY 4451 PERSONNEL SE 100-4451-439-1 0-8D-S. 0.1. 512.00 476.71 - 35.29 93% PERSONNEL SERVICES Total 94,811.00 86,425.83 - 8,385.17 91% 100 COMMUNITY 4451 CONTRACTUAL 100-4451-439-20-10-0UTSIOE AUTOMOTIV 33,000.00 32,545.08 - 454.92 99% 100 COMMUNITY 4451 CONTRACTUAL 100-4451-439-20-11-AUTO. FUEL, OIL & 18,000.00 27,000.81 - (9,000.81 150% 100 COMMUNITY 4451 CONTRACTUAL l00-4451-439-20-15-EQUIP. MAINT. & R 6,900.00 1,978.13 - 4,921.87 29% 100 COMMUNITY 4451 CONTRACTUAL 100-4451-439-20-19-RENT OF PROPERTY 30,010.00 4,492.90 - 25,517.10 15% 100 COMMUNITY 4451 CONTRACTUAL~ 10D-4451-439-20-2D-PROFESS. TECH.&OT 3,100.00 6,104.05 - (3,004.05) 197% 100 COMMUNITY 4451 CONTRACTUAL~ loo-4451-439-20-23-TRAINING & EOUCAT 1,000.00 - - 1,000.00 0% CONTRACTUAL SERVICES Total 92,010.00 72,120.97 - 19,889.03 78% 100 COMMUNITY 4451 MATERIALS & SUlloo-4451-439-30-33-SPECIAL DEPARTMEN 44,470.00 51,595.51 719.52 (7,845.03) 118% 100 COMMUNITY 4451 MATERIALS & SUll00-4451-439-30-40-TOOLS, ETC. 17,000.00 62.76 9,699.31 7,237.93 57% MATERIALS & SUPPLIES Total 61,470.00 51,658.27 10,418.83 (607.10) 101% 4451-VEHICLE & EQUIP. MAINT. Total 248,291.00 210,205.07 10,418.83 27,667.10 89% 100 COMMUNITY 4510 PERSONNELSE loo-4510---1D-l0-REGULAR EMPLOYEES 255,841.00 200,723.96 - 55,117.04 78% 100 COMMUNITY 4510 PERSONNEL SE 1 00-451 0---10-30-oVERTIME 100.00 148.76 - (48.76) 149% 100 COMMUNITY 4510 PERSONNEL SE 100-4510-----10-39-CAR ALLOWANCE 7,200.00 6,250.00 - 950.00 87% 100 COMMUNITY 4510 PERSONNEL SE 10D-451D---l0-40-EMPLOYEE INSURANC 35,133.00 31,278.49 - 3,854.51 89% 100 COMMUNITY 4510 PERSONNEL SE 100-451Q---l0-60-RETIREMENT - PERS 43,268.00 33,822.17 - 9,445.83 78% 100 COMMUNITY 4510 PERSONNEL SE loo-4510---1D-65-RETIREMENT - FICA 13,495.00 10,181.06 - 3,313.94 75% 100 COMMUNITY 4510 PERSONNEL SE 100-4510----1 D-66-MEOICARE 3,710.00 3,022.03 - 687.97 81% 100 COMMUNITY 4510 PERSONNEL SE 100-451Q---1D-70-WORKERS COMPENSAT 7,854.00 9,195.88 - (1,341.88) 117% 100: COMMUNITY 4510 PERSONNEL SEF loo-451D--l0-80-S.0.1. 1,417.00 1,298.12 - 118.88 92% r ")MMUNITY 4510 PERSONNEL SEF 10D-451 0---1 0-81-S. U.1. - 420.00 - (420.00) 100% PERSONNEL SERVICES Total 368,018.00 296,340.47 - 71,677.53 81% 10lriCOMMUNITY 4510 CONTRACTUAL S loo-451Q--20-Q2-COMMUNITY PROMOTI 11,218.00 8,733.22 - 2,484.78 78% Page 7 of 10 ~ AQENOA tTEM NO. 2!L' ~ ~. DA~ 0:L OF CITY OF lAKE ELSINORE Budget Report Eleven Months Ending May 31, 2004 UIVI Unencumb. % Exp / I Fund sian Type line Item Budget Actual Encumb. Balance Encu", 100 COMMUNITY 4510 CONTRACTUAL l00-4510--20-15-EQUIP. MAINT. & R 500.00 - - 500.00 ~:~, 100 COMMUNITY 4510 CONTRACTUAL 100-4510--20-18-PUBLlCATIONS & ME 1,500.00 395.00 - 1,105.00 100 COMMUNITY 4510 CONTRACTUAL l00-4510--20-20-PROF.,TECH.&OTHER 4,000.00 4,174.26 - (174.26 104% 100 COMMUNITY 4510 CONTRACTUAL l00-4510--20-22-TRAVEL & MEETING 4,000.00 2,429.59 - 1,570.41 61% 100 COMMUNITY 4510 CONTRACTUAL l00-4510--20-23-TRAINING & EDUCAT 1,000.00 75.00 - 925.00 8% CONTRACTUAL SERVICES Total 22,218.00 15,807.07 - 6,410.93 71% 100 COMMUNITY 4510 MATERIALS & SUll00-4510--30-30-0FFICE SUPPL Y(lNC 4,000.00 3,526.23 - 473.77 88% 100 COMMUNITY 4510 MATERIALS & SUll00-451Q---30-33-SPECIAL DEPARTMEN 4,000.00 1,963.25 - 2,036.75 49% MATERIALS & SUPPLIES Total 8,000.00 5,489.48 - 2,510.52 69% 4510.ADMINISTRATION Total 398,236.00 317,637.02 - 80,598.98 80% 100 COMMUNITY 4520 PERSONNEL SE 100-4520-451-10-10-REGULAR EMPLOYEES 40,151.00 35,924.96 - 4,226.04 89% 100 COMMUNITY 4520 PERSONNEL SE 100-4520-451-10-20- TEMP/PART-TIME EM 40,000.00 28.329.02 - 11,670.98 71% 100 COMMUNITY 4520 PERSONNEL SE l00-4520-451-10-30-0VERTIME 100.00 - - 100.00 0% 100 COMMUNITY 4520 PERSONNEL SE 100-4520-451-10-4O-EMPLOYEE INSURANC 7.576.00 9,706.88 - 12,130.88 128% 100 COMMUNITY 4520 PERSONNELSE 100-4520-451-10-60-RETIREMENT - PERS 6,790.00 8,067.01 . (1,277.01 119% 100 COMMUNITY 4520 PERSONNEL SE 100-4520-451-10-65-RETIREMENT - FICA 2,489.00 4,024.36 - (1,535.36 162% 100 COMMUNITY 4520 PERSONNEL SE l00-4520-451-10-66-MEDICARE 582.00 941.17 - 1359.17 162% 100 COMMUNITY 4520 PERSONNEL SE 100-4520-451-10-70-WORKERS COMPENSAT 1,400.00 3,134.75 - (1,734.75 224% 100 COMMUNITY 4520 PERSONNEL SE 100-4520-451-1 0-8O-S. 0.1. 361.00 654.99 - (293.99 181% PERSONNEL SERVICES Total 99,449.00 90,783.14 - 8,665.86 91% 100 COMMUNITY 4520 CONTRACTUAL 100-4520-451-20-02-COMMUNITY PROMOTI 39,200.00 23,951.50 - 15,248.50 61% 100 COMMUNITY 4520 CONTRACTUAL 100-4520-451-20-15-EQUIP. MAINT. & R 3,500.00 83.62 - 3,416.38 2% 100 COMMUNITY 4520 CONTRACTUAL 100-4520-451-20-16-MAINT/REPAIR BLDG 7,000.00 2,875.84 - 4,124.16 41% 100 COMMUNITY 4520 CONTRACTUAL 100-4520-451-20-20-PROF.,TECH.&OTHER 30,000.00 69,624.70 - (39,624.70 232% 100 COMMUNITY 452C CONTRACTUAL 100-4520-451-20-22-TRAVEL & MEETING 500.00 365.82 - 134.18 73% 100 COMMUNITY 4520 CONTRACTUAL l00-4520-451-20-23-TRAINING & EDUCAT 600.00 - - 600.00 0% 100 COMMUNITY 452C CONTRACTUAL 100-4520-451-20-24-ELECTRIC SERVICE 14,000.00 8,250.94 - 5,749.06 59% 100 COMMUNITY 4520 CONTRACTUAL l00-4520-451-20-25-GAS SERVICE 100.00 225.32 - (125.32 225% 100 COMMUNITY 4520 CONTRACTUAL 100-4520-451-20-26-WATER & SEWER SER 3,400.00 3,659.64 - 1259.64 108% 100 COMMUNITY 4520 CONTRACTUAL 100-4520-451-20-27- TELEPHONE 1,200.00 1,137.23 - 62.77 95% CONTRACTUAL SERVICES Total 99,500.00 110,174.61 - (10,674.61) 111% 100 COMMUNITY 4520 MATERIALS & SU l00-4520-451-30-30-0FFICE SUPPL Y(INC 1,000.00 1,125.63 - (125.63) 113% 100 COMMUNITY 4520 MATERIALS & SU 100-4520-451-30-33-SPECIAL DEPARTMEN 2,000.00 1,309.42 295.45 395.13 80% MATERIALS & SUPPLIES Total 3,000.00 2,435.05 295.45 269.50 91% 4520-COMMUNITY CENTER Total 201,949.00 203,392.80 295.45 11,739.25) 1010' 100 COMMUNITY 4530 PERSONNEL SE 100-4530-457-10-10-REGULAR EMPLOYEES 55,230.00 35,855.72 - 19,374.28 65' 100 COMMUNITY 4530 PERSONNEL SE 100-4530-457-10-20-TEMP/PART-TIME EM 9,000.00 9,678.88 - 1678.88) 108"- 100 COMMUNITY 4530 PERSONNEL SE 100-4530-457-10-40-EMPLOYEE INSURANC 10,097.00 9,961.83 - 135.17 99% 100 COMMUNITY 4530 PERSONNEL SE 100-4530-457-10-60-RETIREMENT - PERS 9,340.00 7,694.81 - 1,645.19 82% 100 COMMUNITY 4530 PERSONNEL SE 100-4530-457-10-65-RETIREMENT - FICA 3,424.00 2,852.01 - 571.99 83% 100 COMMUNITY 4530 PERSONNEL SE 100-4530-457 -10-66-MEDICARE 801.00 667.00 - 134.00 83% 100 COMMUNITY 4530 PERSONNEL SE 100-4530-457 -10-70-WORKERS COMPENSA T 1,926.00 2,234.35 - 1308.35) 116% 100 COMMUNITY 4530 PERSONNEL SE 100-4530-457 -10-80-S. D.I. 497.00 465.30 - 31.70 94% PERSONNEL SERVICES Total 90,315.00 69,409.90 - 20,905.10 77% 100 COMMUNITY 4530 CONTRACTUAL l00-4530-457-20-15-EQUIP. MAINT. & R 1,500.00 665.05 - 834.95 44% 100 COMMUNITY 4530 CONTRACTUAL 100-4530-457 -20-16-MAINT {REPAIR BLDG 4,000.00 8,683.89 - (4,683.89 217% 100 COMMUNITY 4530 CONTRACTUAL 100-4530-457-20-18-PUBLlCATIONS & ME 400.00 177.88 - 222.12 44% 100 COMMUNITY 4530 CONTRACTUAL 100-4530-457 -20-20-PROF., TECH.&OTHER 6,100.00 8,952.89 - 12,852.89 147% 100 COMMUNITY 4530 CONTRACTUAL l00-4530-457-20-22-TRAVEL & MEETING 1,400.00 902.15 - 497.85 64% 100 COMMUNITY 4530 CONTRACTUAL 100-4530-457-20-23-TRAINING & EDUCAT 200.00 - - 200.00 0% 100 COMMUNITY 4530 CONTRACTUAL 100-4530-457 -20-24-ELECTRIC 12,000.00 9,743.32 - 2,256.68 81% 100 COMMUNITY 4530 CONTRACTUAL 100-4530-457 -20-25-GAS 500.00 419.85 - 80.15 84% 100 COMMUNITY 4530 CONTRACTUAL 100-4530-457 -20-26-W A TER 4,500.00 2,220.51 - 2,279.49 49% 100 COMMUNITY 4530 CONTRACTUAL 100-4530-457-20-27- TELEPHONE 1,000.00 1,137.66 - (137.66 114% CONTRACTUAL SERVICES Total 31,600.00 32,903.20 - 11,303.20 104% 100 COMMUNITY 4530 MATERIALS & SUll00-4530-457-30-30-0FFICE SUPPL Y(INC 1,000.00 919.80 - 80.20 92% 100 COMMUNITY 4530 MATERIALS & SUll00-4530-457-30-33-SPECIAL DEPARTMEN 2,500.00 2,648.13 - (148.13 106% MATERIALS & SUPPLIES Total 3,500.00 3,567.93 - (67.93 102% 4530-SENIOR CENTER Total 125,415.00 105,881.03 - 19,533.97 84% 100 COMMUNITY 4541 PERSONNEL SE 1 00-4541-428-10-1 O-REGULAR EMPLOYEES 19,770.00 15,544.62 - 4,225.38 79% 100 COMMUNITY 4541 PERSONNEL SE l00-4541-428-10-30-0VERTIME 1,000.00 1,490.32 - 1490.32) 149% 100 COMMUNITY 4541 PERSONNEL SE 100-4541-428-10-39-CAR ALLOWANCE - 350.00 - 1350.00) 100% 100 COMMUNITY 4541 PERSONNEL SE 100-4541-428-10-40-EMPLOYEE INSURANC 5,502.00 2,480.27 - 3,021.73 45% 100 COMMUNITY 4541 PERSONNEL SE l00-4541-428-10-60-RETIREMENT - PERS 3,345.00 2,628.80 - 716.20 79% 100 COMMUNITY 4541 PERSONNEL SE 100-4541-428-10-65-RETIREMENT - FICA 1,227.00 799.24 - 427.76 65% 100 COMMUNITY 4541 PERSONNEL SE l00-4541-428-10-66-MEDICARE 288.00 252.98 - 35.02 88% 100 COMMUNITY 4541 PERSONNEL SE l00-4541-428-10-70-WORKERS COMPENSA T 2,315.00 820.98 - 1,494.02 35% 100 COMMUNITY 4541 PERSONNEL SE l00-4541-428-10-80-S.D.I. 179.00 61.40 - 117.60 34% PERSONNEL SERVICES Total 33,626.00 24,428.61 - 9,197.39 73% 100 COMMUNITY 4541 CONTRACTUAL S 100-4541-428-20-01-ADVERTISING 8,500.00 - - 8,500.00 0% 100 COMMUNITY 4541 CONTRACTUAL S 100-4541-428-20-02-COMMUNITY PROMOTI 8,500.00 2,163.67 - 6,336.33 25~ 100 COMMUNITY 4541 CONTRACTUAL ~ 100-4541-428-20-18-PUBLlCATIONS & ME 2,500.00 1,804.25 - 695.75 7200 Page 8 of 10 A(iEtlDA ITEM NO. -~ i1 ?^GE~Of-= CITY OF LAKE ELSINORE BUdget Report Eleven Months Ending May 31, 2004 Divl unencumD. '7. Expl ~nd slon Tvpe Line Item Budget Actual Encumb. Balance Encum. - JMUNITY 4541 CONTRACTUAL 100-4541-428-20-19-Rent of Property :101 - 566.24 - (566.24 100% 1100 \..,vMMUNITY 4541 CONTRACTUAL 1 00-4541-428-20-20-PROF ..TECH.&OTHER 11.500.00 13.370.00 - (1,870.00) 116% 100 COMMUNITY 4541 CONTRACTUAL 100-4541-428-20-22-TRAVEL & MEETING 500.00 467.15 - 32.85 93% 100 COMMUNITY 4541 CONTRACTUAL 100-4541-428-20-23-TRAINING & EDUCAT 500.00 15.00 - 485.00 3% CONTRACTUAL SERVICES Total 32.000.00 18,386.31 - 13.613.69 57% 100 COMMUNITY 4541 MATERIALS & SUI100-4541-428-30-33-SPECIAL DEPT. SUP 21.500.00 1,526.85 886.43 19,086.72 11% MATERIALS & SUPPLIES Total 21,500.00 1,526.85 886.43 19,086.72 11% 4541.ENVIRONMENTAL SERVICES Total 87,126.00 44,341.77 886.43 41.897.80 52% 100 COMMUNITY 4550 CONTRACTUAL S 100-455O-441-20-20-PROFESS.-TECH.&OT 170,000.00 78,100.00 - 91,900.00 46% CONTRACTUAL SERVICES Total 170,000.00 78.100.00 - 91.900.00 46% 4550-ANIMAL CONTROL Total 170,000.00 78.100.00 - 91,900.00 46% 1 COMMUNITY 4580 PERSONNEL SE 1 00-4580-450-1 0-1 o-REGULAR EMPLOYEES 87,915.00 78,818.14 - 9,096.86 90% 1 COMMUNITY 4580 PERSONNEL SE 1 00-4580-450-1 0-30-0VERTlME 15.000.00 7.114.95 - 7.885.05 47% 1 COMMUNITY 4580 PERSONNEL SE l00-4580-450-10-39-CAR ALLOWANCE 200.00 100.00 - 100.00 50% 1 COMMUNITY 4580 PERSONNEL SE 100-4580-45O-10-40-EMPLOYEE INSURANC 19,474.00 12,645.01 - 6,828.99 65% 1 COMMUNITY 4580 PERSONNEL SE 100-4580-45O-10-60-RETIREMENT - PERS 14,849.00 13,320.40 - 1,528.60 90% 1 COMMUNITY 4580 PERSONNEL SE 100-4580-450-10-65-RETIREMENT - FICA 5,459.00 5,386.55 - 72.45 99% 1 COMMUNITY 4580 PERSONNEL SE 1 00-4580-450-1 0-66-MEDICARE 1,277.00 1,259.74 - 17.26 99% 1 COMMUNITY 45& PERSONNEL SE 1 00-4580-450-10-70-WORKERS COMPENSA T 10,303.00 9,991.17 - 311.83 97% 1 COMMUNITY 458(J PERSONNEL SE 100-4580-450-10-80-S.D.I. 767.00 847.13 - 180.13) 110% PERSONNEL SERVICES Total 155,244.00 129,483.09 - 25,760.91 83% 100 COMMUNITY 458(J CONTRACTUAL 100-4580-450-2D-03-SPECIAL EVENT PRO 7.500.00 - - 7,500.00 0% 100 COMMUNITY 4580 CONTRACTUAL 100-4580-450-20-11-FUEL,OIL & LUBRIC 3,000.00 2,767.86 - 232.14 92% 100 COMMUNITY 4580 CONTRACTUAL 100-4580-450-20-13-INSURANCE - CASUA 7,000.00 5,766.00 - 1,234.00 82% 100. COMMUNITY 4580 CONTRACTUAL 100-4580-450-20-15-EQUIP. MAINT. & R 14,500.00 12,841.25 - 1,658.75 89% 100 COMMUNITY 4580 CONTRACTUAL 1 oo-4580-450-20-16-MAINT IREPAIR BLDG 72,400.00 62,925.44 - 9,474.56 87% 100 COMMUNITY 4580 CONTRACTUAL 100-4580-450-20-19-RENT OF PROPERTY 14,000.00 14,189.63 - (189.63 101% 100 COMMUNITY 4580 CONTRACTUAL 100-4580-450-20-20-PROF .,TECH.&OTHER 141,618.00 77,842.80 - 63.775.20 55% 100 COMMUNITY 4580 CONTRACTUAL 100-4580-450-20-22-TRAVEL & MEETING 200.00 - - 200.00 0% 100 COMMUNITY 4580 CONTRACTUAL 100-4580-450-20-23-TRAINING & EDUCAT 400.00 - - 400.00 0% 100 COMMUNITY 4580 CONTRACTUAL 100-4580-450-20-24-ELECTRIC 205,000.00 130,350.83 - 74,649.17 64% 100 COMMUNITY 4580 CONTRACTUAL 100-4580-450-20-25-GAS 4,000.00 4,415.51 - (415.51) 110% 100 COMMUNITY 4580 CONTRACTUAL 100-4580-450-20-26-WATER & SEWER 85,000.00 54,719.62 - 30,280.38 64% 100~OMMUNITY 4580 CONTRACTUAL 100-4580-450-20-27- TELEPHONE 3,200.00 3,700.58 - (500.58 116% r CONTRACTUAL SERVICES Total 557,818.00 369,519.52 - 188.298.48 66% 1(, vlMUNITY 4580 MATERIALS & SU 100-4580-450-30-10-JANITORIAL SUPPLI 6,000.00 6,102.86 - 1102.86) 102% roo L,OMMUNITY 4580 MATERIALS & SU 100-4580-450-30-33-SPECIAL DEPARTMEN 72,000.00 51,334.43 - 20,665.57 71% MATERIALS & SUPPLIES Total 78,000.00 57,437.29 - 20,562.71 74% 100 COMMUNITY 4580 CAPITAL OUTL Y.Al100-4580-450-40-20-IMPRVMTS.OTHER TH - 9,050.80 - (9.050.80 100% 100 COMMUNITY 4580 CAPITAL OUTL Y.Al1 00-4580-450-40-50-MACHINERY IEQUIPME 51,382.00 - - 51.382.00 0% CAPITAL OUTl Y AY Total 51,382.00 9,050.80 - 42,331.20 18% 4580-STADIUM-AMPHITHEATER Total 842,444.00 565,490.70 - 276,953.30 67% COMMUNITY SERVICES DEPARTMENT Total 4,597,736.00 3,727,055.23 109,463.65 761,217.12 83% 100 LAKE OPE 4500 PERSONNEL SE 100-4500-450-10-10-REGULAR EMPLOYEES 207,000.00 180,347.62 - 26,652.38 87% 100 LAKE OPE 4500 PERSONNEL SE 100-4500-450-1O-20-TEMP/PART-TIME EM 10,000.00 5,693.23 - 4,306.77 57% 100 LAKE OPE 4500 PERSONNEL SE 1 00-4500-450-1 0-30-0VERTIME 5,000.00 12,094.14 - (7,094.14) 242% 100 LAKE OPE 4500 PERSONNEL SE 100-45OO-450-10-39-CAR ALLOWANCE 2,400.00 4,141.28 - (1,741.28) 173% 100 LAKE OPE 4500 PERSONNEL SE 100-4500-450-10-4o-EMPLOYEE INSURANC 56,402.00 43,629.97 - 12,772.03 77% 100 LAKE OPE 4500 PERSONNEL SE 100-4500-450-10-60-RETIREMENT - PERS 35,008.00 30,302.51 - 4,705.49 87% 100 LAKE OPE 4500 PERSONNEL SE 100-45OO-450-10-65-RETIREMENT - FICA 12,559.00 12,280.67 - 278.33 98% 100 LAKE OPE 4500 PERSONNEL SE 1oo-45OO-45O-10-66-MEDICARE 3,002.00 2,999.91 - 2.09 100% 100 LAKE OPE 4500 PERSONNEL SE 1 00-4500-450-1 0-70-WORKERS COMPENSA T 22,403.00 24,090.99 - (1,687.99) 108% 100 LAKE OPE 4500 PERSONNEL SE 1 00-4500-450-1 0-80-S.D. I. 1,552.00 1,820.40 - (268.40) 117% 100 LAKE OPE 4500 PERSONNEL SE 100-4500-450-10-81-S.U./. - (45.00) - 45.00 100% PERSONNEL SERVICES Total 355,326.00 317,355.72 - 37,970.28 89% 100 LAKE OPE 4500 CONTRACTUAL 100-4500-450-2D-02-COMMUNITY PROMOTI 1,000.00 15.35 - 984.65 2% 100 LAKE OPE 4500 CONTRACTUAL 100-4500-450-20-04-GRANT ASSOCIATED - 99,674.82 - 199,674.82) 100% 100 LAKE OPE 4500 CONTRACTUAL 100-4500-450-20-10-0UTSIDE AUTOMOTIV 1,200.00 1,960.91 - (760.91) 163% 100 LAKE OPE 4500 CONTRACTUAL 100-4500-45O-20-11-FUEL,OIL & LUBRIC 15,000.00 12,149.98 - 2,850.02 81% 100 LAKE OPE 4500 CONTRACTUAL 100-4500-450-20-15-EQUIP. MAINT. & R 25,000.00 35,769.25 - (10,769.25) 143% 100 LAKE OPE 4500 CONTRACTUAL 100-4500-450-20-16-MAINT/REPAIR BLOG 2,000.00 - - 2,000.00 0% 100 LAKE OPE 4500 CONTRACTUAL 1oo-4500-45O-20-18-PUBLlCATIONS & ME 6,000.00 15,102.95 - (9,102.95 252% 100 LAKE OPE 4500 CONTRACTUAL~ 100-45OO-450-20-19-RENT OF PROPERTY 21,020.00 18,293.25 - 2,726.75 87% 100- LAKE OPE 4500 CONTRACTUAL 1 00-4500-450-20-20-PROF .,TECH.&OTHER 531,000.00 362,317.55 16,000.00 152,682.45 71% 100 LAKE OPE 4500 CONTRACTUAL 100-4500-450-20-22-TRAVEL & MEETING 3,000.00 2,391.60 - 608.40 80% 100 LAKE OPE 4500 CONTRACTUAL 100-4500-450-20-23-TRAINING & EDUCAT 1,500.00 643.48 - 856.52 43% 100 LAKE OPE 4500 CONTRACTUAL 100-4500-450-20-24-ELECTRIC 1,500.00 1,213.39 - 286.61 81% 100 LAKE OPE 4500 CONTRACTUAL 100-4500-450-20-27- TELEPHONE 4,500.00 4,323.72 - 176.28 96% CONTRACTUAL SERVICES Total 612,720.00 553,856.25 16,000.00 42,863.75 93% 1P' <E OPERJI 4500 MATERIALS & sui 1 Do-4500-450-30-30-0FFICE SUPPL Y(INC 1,500.00 5,813.80 - (4,313.80) 388% 1L (E OPERJI 4500 MATERIALS & SUI100-4500-450-30-33-SPECIAL DEPARTMEN 30,390.00 35,737.84 2,165.78 (7,513.62) 125% -I MATERIALS & SUPPLIES Total 31,890.00 41,551.64 2,165.78 (11,827.42 137% Page 9 of 10 A_ENDA HEM NO. :l PAGE..Q]OF :) L/ CITY OF LAKE ELSINORE Budget Report Eleven Months Ending May 31,2004 DM unencumb. % ExP-l Fund sion Type Une Item Budaet Actual Encumb. Balance EncUlY> 100: lAKE OPERJl 4500 CAPlT AL OUTL Y P 100-4500-450-40-30-0FFICE FURNITURE 4,110.00 4,016.67 - 93.33 7~~' 100 lAKE OPERJl 450{ CAPlT AL OUTL Y,II 100-4500-450-40-50-MACHINERY/EQUIPME 500.00 3,858.15 - (3,358.15 CAPITAL OUTL Y AY Total 4,610.00 7,874.82 - (3,264.82 171% 100 lAKE opER)! 450( FIXED CHGS,INTS 1oo-4500-450-50-40-0EPRECIATION EXPE 5,000.00 - - 5,000.00 0% FIXED CHGS,INTST,DEBT.RDM Total 5,000.00 - - 5,000.00 0% 4500-LAKE ADMINISTRATION Total 1,009,546.00 920,638.43 18,165.78 70,741.79 93% 1 lAKE OPE 4516 PERSONNEL SE 100-4516-457-10-10-REGULAR EMPLOYEES 26,624.00 - - 26,624.00 0% 1 LAKE OPE 4516 PERSONNEL SE 100-4516-457-10-4o-EMPLOYEE INSURANC 15,135.00 - - 15,135.00 0% 1 lAKE OPE 4516 PERSONNEL SE 100-4516-457-10-60-RETIREMENT - PERS 5,400.00 - - 5,400.00 0% , 1 lAKE OPE 4516 PERSONNEL SE 100-4516-457-10-65-RETIREMENT - FICA 1,750.00 - - 1,750.00 0% 1 LAKE OPE 4516 PERSONNEL SE 100-4516-457-10-66-MEDICARE 450.00 - - 450.00 0% 100 lAKE OPE 4516 PERSONNEL SE 1oo-4516-457-10-70-WORKERS COMPENSAT 350.00 - - 350.00 0% 100 lAKE OPE 4516 PERSONNEl SE 100-4516-457-10-80-S.0.l. 291.00 - - 291.00 0% PERSONNEL SERVICES Total 50,000.00 - - 50,000.00 0% 100 lAKE OPERJl 4516 CONTRACTUAL S 100-4516-457 -2Q-24-ELECTRIC 30,000.00 - - 30,000.00 0% CONTRACTUAL SERVICES Total 30,000.00 - - 30,000.00 0% 100 lAKE OPERJl 4516 CAPITAL OUTL YJlI100-4516-457-40-50-MACHINERY & EQUIP 50,000.00 - - 50,000.00 0% CAPITAL OUTL Y AY Total 50,000.00 - - 50,000.00 0% 4516-LAKE DESTRATlFICATION S Total 130,000.00 - - 130,000.00 0% 100 lAKE OPE 4517 CONTRACTUAL 100-4517-457-20-16-MAINT/REPAIR SLOG - 182.91 - /182.91) 100% 100 lAKE OPE 4517 CONTRACTUAL 100-4517-457 -20-20-PROF .,TECH.&OTHER 10,900.00 5,998.25 - 4,901.75 55% 100 LAKE OPE 4517 CONTRACTUAL 100-4517-457 -20-24-ELECTRIC 1.500.00 628.69 - 871.31 42% 100 LAKE OPE 4517 CONTRACTUAL 100-4517-457 -20-26-WA TER 5,000.00 4,495.84 - 504.16 90% 100 lAKE OPE 4517 CONTRACTUAl 100-4517-457-20-27- TELEPHONE 600.00 687.89 - (87.89 115% CONTRACTUAL SERVICES Total 18.000.00 11,993.58 - 6,006.42 67% 100 lAKE OPERJl 4517 MATERIALS & SU 100-4517-457-30-10-JANITORIAL SUPPLI 1,000.00 - - 1,000.00 0% 100 lAKE OPERJl 4517 MATERIALS & SU 100-4517-457-30-33-SPECIAL OEPARTMEN 1,000.00 461.20 - 538.80 46% MATERIALS & SUPPLIES Total 2,000.00 461.20 - 1,538.80 23% 4517-BOAT LAUNCH FACILITY Total 20,000.00 12,454.78 . 7,545.22 62% 100 lAKE OPERJl 45181cONTRACTUAL S 100-4518-457-20-28-lAKE WATER PURCHA 650,000.00 650,000.00 - - 100% I CONTRACTUAL SERVICES Total 650,000.00 650,000.00 - - 100% 4518.LAKE WATER MAINT. & OPE Total 650,000.00 650,000.00 - - 100% 100 LAKE OPERJI 4519 CONTRACTUAL S 100-4519-457-20-20-PROF..TECH.&OTHER 50.000.00 43,876.30 - 6,123.70 88% CONTRACTUAL SERVICES Total 50,000.00 43,876.30 - 6,123.70 88% 100 LAKE OPERJl 4519 MATERIALS & SUI100-4519-457-30-33-SPECIAL DEPARTMEN - 1,636.00 - (1,636.00) 100.' MATERIALS & SUPPLIES Total - 1,636.00 - (1,636.00) 101 I 4519-CAMPGROUND FACILITIES Total 50,000.00 45,512.30 - 4,487.70 9~ LAKE OPERATIONS AND AQUATICS Total 1,859,546.00 1,628,605.51 18,165.78 212,774.71 89% 1 100-GENERAL FUND Total I 20,778,835.00 16,308,602.22 879,144.62 3,591088.16 83% 1 -...J Page 10 of 10 AaENDA .TEU NO. d.- PAGE..E!i. OF ~1 I"'"'"' CITY OF LAKE ELSINORE REPORT TO THE CITY COUNCIL TO: Mayor and City Council FROM: Richard J. Watenpaugh, City Manager DATE: June 22, 2004 SUBJECT: SWICK MATICH RESTROOM / CONCESSION BUILDING - REJECTION OF BIDS BACKGROUND Funding for this project is from the 28th and 29th year of the Community Development Block Grant (CDBG) Program totaling $275,917. The CDBG funding was earmarked for the renovation of the Swick Matich Park restroom / concession building construction project. The existing Swick Matich Park restroom / concession building does not meet ADA regulations and is in need of replacement due to its age and non-compliance with ".-- current codes. FINDINGS On June 8, 2004 at 10:00 a.m., the City received one (1) bid from a qualified company to construct the Swick Matich Park restroom / concession building. The bid was as follows: 4-Con Engineering, Inc. $513,430 The Engineer's Estimate for this project is $325,000. The bidder is fifty-eight percent (58%) higher than the engineer's estimate. FISCAL IMPACT Funding for the Swick Matich restroom / concession building ~roject is $115,892 from the 28th year of the CDBG program and $160,025 from the 29 year of the CDBG program. The available funding from CDBG is $275,917. "...... A&ENDA .rEM NO. 3 "" PAGE-L. OF ;A City Council Report Page 2 of2 '-'" RECOMMENDATION We recommend that the City Council: 1. Reject the bid from 4-Con Engineering, Inc. 2. Direct the Community Services Department to re-advertise the project. PREPARED FOR: Ken Seumalo, Engineering Manager tfiI7 PREPARED BY: David S. Solomon, Associate Civil Engineer CO '-'" APPROVED BY: APPROVED FOR AGENDA LISTING: '-'" AQENOA ITEM No.5 '" PAGE..2.... OF r;;..... ,I""'" CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: RICHARDJ. WATENPAUGH DATE: JUNE 22, 2004 SUBJECT: 2003/2004 VEHICLE REPLACEMENT PROGRAM Utility Bed Sign Truck for Public Works Sign Maintenance BACKGROUND The Public Works Division of the Community Services Department manages and maintains a fleet that includes thirty-seven (37) vehicles, ten vessels, four personal watercrafts, and twenty-eight (28) miscellaneous pieces of equipment. Each year staff evaluates the condition of our fleet and replaces vehicles and equipment based on needs and life cycle cost analysis. This year staff identified the need to purchase the following equipment: ,-.., (1) 1 - Sign Truck for the Public Works Department (2) 2 - Tractors with mowing attachments for the Weed Abatement Program (3) 1 - Vacuum Unit (trailer mounted) for Public Works storm drain maintenance (4) 1 - 4X4 Pickup Truck for Lake Operations (5) 1 - 4X4 Pickup Truck for Parks and Open Space (6) 2 - 4X2 Pickup Trucks for Code Enforcement and the Housing Inspection Program To date, staff has completed the bid openings and received City Council approval to issue a Purchase Order for all items listed above with the exception of item one. At this time, staff has received bids for item one listed above, which is a Sign Truck for the Public Works Sign Maintenance. DISCUSSION ,....... This year staff identified a need to replace our Sign Maintenance Truck which is a 1989 custom utility bed truck with 95,398 miles. The truck will be assigned to our sign maintenance worker who maintains all city signs. In addition to the day-to-day maintenance of signs, the position provides road closure and detour service to the Police Department and special event programs. The position also assists with the coordination of the City's contracted street painting and markings program. A new custom Utility Bed Truck equipped with an air compressor, generator, sign storage, safety traffic light bar, and workspace will increase the efficiency and productivity of our sign maintenance activities by providing a fully equipped work truck that will provide power tools and sign supplies at the work site. AQENDA ITEM NO.-L PAGE-LOF.-!iL Staff did extensive research to insure that the truck would be designed properly. A team of City employees including the Sign Maintenance Worker, Streets Leadworker, Chief Mechanic, and Public Works Manager worked together researching and designing the truck. The team visited the City of Corona and the City of Temecula to evaluate their sign trucks and to interview their staff. Members of the team also visited the local car dealerships, met with Challenger Body Works, Ingersoll-Rand Power Solutions, and Sullair Air Tools. Following the research and design completion, bid packets were assembled and a notice accepting bids were issued. A bid opening was held at 2:00 P.M., on April 28, 2004. ""'" FISCAL IMPACT Two Vendors submitted bids. Bids are as follows: Lake Chevrolet, Lake Elsinore California - $76,672 Rush Truck Centers, San Diego California - $86,829 Staff has negotiated a 60-month lease with Leasource Financial Services. Leasource Financial Services will purchase the truck from Lake Chevrolet and lease the truck to the City. Funding is available in the Vehicle & Equipment Maintenance Budget account number 100-4451-439-20-19. RECOMMENDATION ""'" It is staff's recommendation that the Mayor and City Council authorize the City Manager to execute a lease for a Si aintenance Truck as described in this report. PREPARED BY: ORKS MANAGER APPROVED BY: ~ /DA V APP, DIREC OF COMMUNITY SERVICES ~~ APPROVED FOR '11/ '- -;t, AGENDA LISTING: t' A..)ttt'./AtIt/i. RiCHARD J.ATENPAUliH, Y MANAGER ""'" AQENDAITEMNO.~ PAGE ~ OF~ LEASOURCE FINANCIAL SERVICES 1000 River Rock Drive, Suite 218, Folsom, CA 95630 Ph: (800) 991-0099 Fax: (800) 988-3931 ~ PROPOSAL June 11,2004 Matt Pressey City of Lake Elsinore 130 8. Main 8t. Lake Elsinore, CA. 92530 Re: Request For Proposal Dear Matt: Through the courtesy of Vision Capital Corporation, Leasource Financial Services is pleased to offerour proposal for Municipal Lease financing as follows: LESSEE: EQUIPMENT: COST: MODE: PAYMENT AMT: INTEREST RATE: OPTION: City of Lake Elsinore Dump Truck and Sign Truck $111,132.00 (inc sales tax) 5 Year, Monthly in Arrears $2,239.98 7.72% $1.00 with the final Payment. ",-... TERMS: 1. All insurance is the responsibility of Lessee. Lessee shall provide proof of insurance. 2. All taxes, including property taxes, are for the account of the lessee. 3. Lessee agrees that this Lease Agreement may be assigned and will be so notified prior to funding. 4. This Proposal is subject to mutually acceptable documentation, including a valid and binding Opinion of Counsel. 5. Upon acceptance of this Proposal, lessee will provide copies of its last (2) years Audited Financial Statements. 6. There will be a $500.00 bank charge to set-up the Escrow Accouht that may be capitalized into the Payment Stream. Due to fluctuations in interest rates, this quote is valid through June 30, 2004. In the event that this transaction is not completed in a reasonable time period after the award, the final rate may be adjusted up or down depending on a mutually acceptable index agreed to upon acceptance of this Proposal.. Respectfully, ~ C. Lawrence Kennedy, Manager, Public Finance AQENDA ITEM NO. '-I PAGE 3 OFM.. ......." BID FROM LAKE CHEVROLET ~ ......" AWENOA ITEM NO. ;k.. '" LI ' . PAGE---L.. OF . r-. ,,-, Lake / ~ SPECIFICATIONS FOR SIGN TRUCK PURCHASE 2004 CONTACT: Bill Payne City of Lake Elsinore 130 S. Main Street Elsinore, CA 92530 FAX 909-471-1251 Office 909-674-5170 E-MAIL bpayne@lake-elsinore.org LAKE CHEVROLET p.o. BOX 4000 31400 AUTO CENTER ORNE lAKE ELSINORE, CA 92531-4000 .vr \Y- #~ " AGENDA ITEM NO. '-I PAGE~OF 4<6 NOTICE INVITING BIDS PUBLIC NOTICE IS HEREBY GIVEN that sealed bids will be received by: the City of Lake Elsinore for the purchase of a new vehicle. This project is referred to as: SIGN TRUCK PURCHASE "'-' Bids will be publicly opened, examined and declared in the City aall Conference Room, 130 South Main Street, Lake Elsinore, California at: the hour of 2:00 p.m. on April 28, 2004. Each bid shall be made on the proposal form furnished in the Specifications and enclosed in an envelope supplied by the bidder, bearing the title of the work and the name and address of the bidder. It is the sole responsibility of the bidder to ensure that the bid is received in proper time in the City Clerk's office at the address;and time hereinabove set forth. Any bid received after the scheduled closing time for receipt of bids may be returned to the bidder unopened. The vehicles are to be bid in accordance with the Specifications on file in the office of the City Clerk and said Specifications may be examined at the City of Lake Elsinore City Hall, 130 S. Main Street, Lake Elsinore, California. Specifications document may be obtained at the Lake Elsinore City Hall Cashier's Window located at 130 South Main Street in Lake Elsinore. All bids must be made in accordance with and as directed in, the Specifications, and all bidders shall comply with State, Federal: and local laws applicable thereto. The City Council reserves the right to reject any or all bids, to waive any irregularities in a bid and to award the Contract as may best serve the interests of the City. All proposals are binding for a period of (30) days after they are opened and may be retained by the City' for examination and comparison. For technical information 'relating to ,the details of the Specifications and/or bidding requirements, please contact Bill Payne in the Public Works Department of the City of Lake Elsinore. "'-' By Order of the City Council of Date: 1/8/DY of ~a~:: re, California. Vicki Lynne Kasad City Clerk of the City of Lake Elsinore "-'" C:\Documents and Settings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package.doc 1 AQENDA ITEM NO. 1- ' PAGE~OF~ TO ACCOMPANY BID SUBMITTAL All bidders are to check "Comply" or "Exception" on the line provided for each line item of the specifications. "...... Specifications Sign Truck Purchase 2005 4 x 2 truck with utility bed, approximately 26,000 lb. GVWand legal for class C driver license operation, with exempt license plate. Cab and Chassis Specification: ITEM SPECIFICATION COMPLY EXCEPTION - Engine Gasoline V8, 325 HP @ 4,000 RPM v- GVWR Approximately 26,000 lbs. ". , Emission California State Requirements .,..- Alternator 150 amp ",.." Battery Dual Battery System V Power Take Off Electronic activated power take off "".,,- Transmission Automatic Allison 2200 Series V Tires 245/70R19.5H - 9880 lbs. capacity .,/ Front Axle 8,000 lb capacity ,,/ Front Suspension 8,000 lb capacity .,/ Rear Axle Single speed 19,000 lb capacity ..,/ Rear Suspension Multi leaf, 19,000 lbs capacity ,,/ Axle Ratio 4.88:1 .,/" ~ Wheelbase 188 inches /' Fuel Tank 40 gallon capacity ~ Towing Hooks Front tow hooks, frame mounted --- Steering Wheel Tilt with cruise control .......- Backup Alarm 97 Decibels -- Cigarette In cab for power source ,,- Lighter Air Conditioning v Seat Vinyl Bench seat ".,.-- Airbags Driver and passenger -- Radio AM/FM ./ Outside Rearview to accommodate wide load ,,/' Mirrors Paint Solid White ./ Utility Bed Specification: The utility bed is to be built to fit the cab and chassis specified. See the attached drawings and photos for utility bed layout. Drawing is : diagrammatic only and is to be used as a guide for bid submittal. The City plans on staying as close as possible to the layout'shown in the utility bed drawing. Comply "..... .,/ Exception C:\Documents and Settings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package,doc 6 A.ENDA ITEM NO. ~AGE~ OF if' 48' Air Compressor Specification: Unit is to be mounted on the curbside of the utility bed. Air compressor to be same or equal to the Ingersoll Rand Utility Air~ Compressor Model P185WJDU. A 25 foot long Air compressor hose is to be included with retractable hose real. Hose reel is to be mounted on curb side of utility bed next to air compressor. ...., Comply ,/' Exception Generator Generator is to be mounted on street side of utility bed. Generator to be same or equal to the Onan Model 7000 EFI with electronic fuel injection. Comply / Exception "-' "-' C:\Documenls and Seltings\Bpayne\Desktop\Sign Truck \ Sign Truck Bid Package.doc 7 AaENDA ITEfvl NO. '1- PAGEL OF : 4:( INSTRUCTIONS TO BIDDERS BIDDERS KNOWLEDGE Bidders must satisfy themselves by personal examination of ithe ~. Specifications. No bidder shall, at any time after submission of a proposal, make any claim or assertion that there was ,any misunderstanding or lack of information regarding the specifications. Any errors, omissions, or discrepancies found in the Specifications) or other Contract documents shall be called to the attention of the City Public Works Manager and clarified prior to the submission of proposals. If any person contemplating submitting a bid is in doubt as to the true meaning of any part of the Specifications, or other Contract documents, he may submit to the Public Works Manager a written request for i the interpretation thereof, and the person submitting the request wiLl be responsible for its prompt delivery. Any interpretation of the Contract documents will be made only by addendum duly issued and a copy of ~uch addendum will be mailed or delivered to each person receiving a set of such documents. PROPOSAL FORMS Bids shall be submitted in writing on the proposal forms provided by: the City of Lake Elsinore. All information requested therein must be clearly and legibly set forth in the manner and form indicated. SUBMISSION OF BIDS The envelope enclosing the proposal shall be sealed and ~ddressed to the City Clerk, City of Lake Elsinore, 130 South Main Street, Lake Elsinore, California 92530. The envelope shall be plainly marked in the upper left-hand corner with the name and address of the bidder and bear' the ,....... words, "PROPOSAL FOR", followed by the name of the project being bid and the date and hour of bid opening. Proposals may be mailed or delivered by messenger; however, it is ,the bidder's responsibility alone to ensure delivery of the proposal to"the City's designated official prior to the time stipulated for bid opening in the Notice Inviting Bids. Late proposals will not be'considered. IRREGULAR PROPOSALS Unauthorized conditions, limitations or provisions attached to a proposal will render it irregular and may be cause for its rejection. Alternate proposals may not be considered unless specifically requested. Proposals may be rejected by the City for the following reasons: (a) If the proposal form furnished is not used or is altered. (b) If there are unauthorized additions, conditional or alternate bids or irregularities of any kind. (c) If the proposal is not properly signed by the bidder. WITHDRAWAL OF PROPOSALS A proposal may be withdrawn by a written request signed by the bidder. Such requests shall be delivered to the City's designated official prior to the bid opening hour stipulated in the Notice Inviting Bids. The withdrawal of a proposal will not prejudice the right of the bidder to ..........submi t a new proposal, providing there is time to do so prior to, bid Jpening . C:\Documents and Setlings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package,doc 2 AIiENDA ITEM NO. 1(. <t PAGElOF~ RELIEF OF BIDDER If the bidder claims a mistake was made in his proposal, the biqder shall give the City written notice within five (5) days after the date for submittal of proposals of the alleged mistake, specifying in; the notice in detail how the mistake occurred. Relief will be granted only for clerical errors and at City's discretion. '-' AWARD OF CONTRACT The Award of Contract, if made, will be to the iowest responsive, responsible bidder whose proposal complies with the requirements ofithe specifications. Within thirty (30) days after the bid 'submittal date, the City will act either to accept a bid proposal or to reject; all proposals. The acceptance of a bid proposal will be evidenced by a Notice of Award of Contract in writing, delivered to the bidder whose proposal is accepted. No other act of the City shall necessarily constitute acceptance of a bid proposal. City reserves the right to reject any or all proposals, to waive any irregularity, and to takeithe bids under advisement for a period of 30 days, all as may be require~ to provide for the best interests of the City. . No contract shall be binding upon the City until the same has been approved by the Board. '-II' 'will' C:\Documenls and Sellings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package,doc 3 AQENDA ITEM NO. . 'I PAGE I 0 OF 4 <( TO ACCOMPANY BID SUBMITTAL SIGN TRUCK PURCHASE Name of Bidder ~~/' r- Address of Bidder To: City of Lake Elsinore, California The undersigned bidder, in accordance wi th the Ci ty' s .Notice Inviting Bids, hereby proposes to furnish vehicles, and incidentals required'for the above-stated project as set forth in the Specifications, in: the manner and time prescribed therein. - The undersigned bidder certifies that this proposal is made in good faith, without collusion or connection with any other person or persons bidding on the work. The undersigned bidder understands that right to acce t or reject any or all technic lity n any proposal in the . w--- Name Vendor reserves : the formality or ,....... ,..... C:\Documents and Settings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package.doc 4 AQENDA ITEM NO. Lf PAm:jL OF ~ ~ TO ACCOMPANY BID SUBMITTAL S:tGN TRUCK PURCHASE BID SCHEDULE ITEM DESCRIPTION ......." 1. Provide one Vehicle for Purchase as described in the specifications 7& (p 7~. ~ 1 $JJtJ f:;~Jper month $ 2. Provide one Vehicle for 60 month lease as described in the specifications --- Note: Purchase price shall be the Uout the door" price with all tax) license and other fees and costs. With respect to leases, bidder shall provide the proposed lease contract and all applicable financial terms and conditions. The Undersigned has checked carefully all of the above figures; and understands that the Ci ty will not be responsible for any error or omissions on the part of the Undersigned in making up this bid. The Undersigned bidder declares, under penalty of perjury, that theyiare licensed to do business or act in the capacity of an automobile vendor within the State of California and that th re validly licensed. . ~ P4 tl,v-erf/- Name of Vendor ~ r Bidder e He ~~~. Tltl ....., C:\Documents and Settings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package.doc 5 AQENDA ITEM NO. 'I . PAGEl1- OF....t:f.L Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com "..... Chevrolet CC5500 VEHICLE DETAILS SELECTED MODEL - CCSC042 Regular Cab 2WD Code CC5C042 Description 2005 Chevrolet CC5500 Regular Cab 2WD Front Wt Rear Wt * 5,037.60 * 3,420.60 SELECTED VEHICLE COLORS - CCSC042 Regular Cab 2WD Code Description Interior: No color has been selected. Exterior 1: No color has been selected. ,..-, - Exterior 2: No color has been selected. SELECTED OPTIONS - CCSC042 Regular Cab 2WD CATEGORY Code Description PREFERRED EQUIPMENT GROUP C5C042 CUSTOM/BASE MODEL ENGINE LRW VORTEC 8100 MD GASOLINE V8, 325 HP (239 KW) @4000 RPM AND 450 LB-FT TORQUE (610 N-M) @ 2,800 RPM. -Maximum engine speed 5000 rpm OPTION PACKAGE NO OPTION PACKAGE DESIRED GVWR GW4 26,000 LBS. (11,794 KG) GVWR SALES PACKAGE, (Includes C6V GVWR, FM8 front axle, HPK rear axle and F08 frame reinforcement) (Requires MTX Allison 2200 Series Automatic Transmission, FSN 8000 Ibs. (3629 kg) capacity front taper leaf springs, F59 front stabilizer bar, XNC and YNC 245/70R19.5H front and rear tires, GNO 19,000 Ibs. (8618 kg) capacity rear multi-leaf springs or GN2 19,000 Ibs. (8618 kg) capacity rear tapered leaf springs, and 009 5.29 rear axle ratio or 008 4.88 rear axle ratio with gas engine and 0084.88 rear axle ratio with diesel engine) Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. "".-.., GM AutoBook, Data Version: 87.0, Data updated 04/20/200412:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: AQENDA ITEM NO. Page H r PAGEll- OF.::tK.- April 27, 20042:59:18 PM Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 ~ Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com Chevrolet CC5500 VEHICLE DETAILS SELECTED OPTIONS - CC5C042 Regular Cab 2WD CATEGORY Code GVWR C6V Description 26,000 LBS. (11,794 KG) CAPACITY -GCWR limited to 26,000 lb. (11,794 kg), (Requires GW4 GVWR Sales Package and KYW 75 mph road speed governor) EMISSION YF5 ALTERNATOR KG4 AD244, 150-AMP MAXIMUM (N/A with YW2 wrecker packages) BATTERY TNL CALIFORNIA STATE REQUIREMENTS DUAL, 750 CCA, DELPHI HEAVY-DUTY FREEDOM BS 31-750 12V- 320-minute reserve capacity @ 27 degrees C, 750 CCA @ -18 degrees C, (Standard with diesel engines and available with gasoline engines) (Required with YW2 Wrecker Package for gasoline engine) (N/A with ANQ snow plow prep) EXHAUST SYSTEM NB5 SINGLE HORIZONTAL -passenger side mounted inside frame rail, stainless-steel with gasoline engines, aluminized steel with diesel engines (STD) POWER TAKE OFF PTO ELECTRONIC ACTIVATION SWITCH, (ELECTRIC HAND THROTTLE), IP MOUNTED -When activated, it adjusts engine rpms. There are two engine rpm selections available which are preset at the factory. Engine RPM settings can be modified at the dealer or body company. PTO price includes cruise control; includes power-take-gear in transmission. PTO access is available on driver side only, (Includes K34 cruise control) (N/A with UF3 high idle switch) TRANSMISSION .....", Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 04/20/2004 12:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: .....", April 27, 20042:59:18 PM ACiiiENDA ITEM NO. t./ Page 2 " PAGEKOF \..1: C6 Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909)674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com ,,-. Chevrolet CC5500 VEHICLE DETAILS SELECTED OPTIONS - CC5C042 Regular Cab 2WD CATEGORY Code Description TRANSMISSION ~, AUTOMATIC, ALLISON 2200 SERIES -with 0.74 overdrive. Torque Rating: 520 Ib-ft (705 N-m). Available for general use for a Gross Vehicle Weight from 22,000 Ibs. (9979 kg) to 26,000 Ibs. (11,794 kg). anda Gross Combinational Weight from 22,000 Ibs. (9979 kg) to 26,000 Ibs. (11,794 kg). Column shift and Parking pawl. Base model does not include power take-off gear, to include PTO gear please order with RPO "PTO". Includes transmission-oil cooler located inside radiator, and an air-to-oil auxiliary cooler. PTO mounting location on is on the driver's side. (Requires GW2 or GW4 GVWR Sales Package) With Option PTX, the truck will be equipped with the Allison 2200HS Highway Series transmission. When ordered with option PTO, the truck will be equipped with the Allison 2200RDS Rugged Duty Series transmission. FRONT AXLE FM8 8000 LBS. (3629 KG) CAPACITY -I-beam Wide-trac. Up to 54 degree turn angle, (Includes 4-piston brake apply calipers) (Requires GW2 or GW4 GVWR Sales Package) FRONT SUSPENSION FSN TAPERED LEAF, 8000 LBS. (3629 KG) CAPACITY, (Requires GW2 or GW4 GVWR Sales Packages) FRONT STABILIZER BAR F59 STABILIZER BAR -2" x 2" (5 cm x 5 cm) square tube with taper leaf suspensions, solid bar style with mult-leaf suspensions, (Requires GW2 or GW4 GVWR Sales Package) FRONT WHEEL Q82 19.5" X 6.75" (49.5 CM X 17.1 CM), STEEL DISC -8-hole, 10,000 Ibs. (4536 kg) capacity, (Requires Q83 steel rear wheel) (STD) FRONT TIRE XNC 245/70R19.5H -9880 Ibs. (4481 kg) capacity, (With R4L Michelin, requires R3B front extra strength tread, N/A with R4A Goodyear, or R4N Bridgestone) (Requires GW2 or GW4 GVWR Sales Packages) FRONT TIRE BRAND R4L MICHELIN (Requires S4L Michelin) MTX Report content is based on current data version referenced. Any performance-related calculations are offered solely as ~. guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 04/20/200412:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: April 27, 20042:59:18 PM AQENDA ITEM NO. "PAGE J:; OF ~ 4'6 Page 3 Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 ~ Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com Chevrolet CC5500 VEHICLE DETAILS SELECTED OPTIONS - CC5C042 Regular Cab 2WD CATEGORY Code Description FRONT TIRE TREAD R3B EXTRA-STRENGTH, HIGHWAY SINGLE SPEED REAR AXLE HPK DANA 19060S, 19,000 LBS. (8618 KG) CAPACITY -full floating, includes 4-piston brake applied calipers, (Requires GW4 GVWR Sales Package) AXLE RATIO 008 4.88:1 (Requires HPK rear axles) REAR SUSPENSION GNO MULTI-LEAF, 19,000 LBS. (8618 KG) CAPACITY, (Requires GW4 GVWR Sales Package) REAR STABILIZER BAR GN1 REAR STABILIZER BAR Provides increased load stabilization-improves handling and reduces vehicle roll. Does not adversely affect ride. Diameter 44mm, (Required with taper leaf springs) , (Available with multi leaf springs) REAR WHEEL 083 19.5" X 6.75" (49.5 CM X 17.1 CM), STEEL DISC -8-hole, 20,000 Ibs. (9072 kg) capacity, (Requires 082 steel front wheel) (STD) "'" REAR TIRE YNC 245/70R19.5H -18,700 Ibs. (8482 kg) capacity, (With S4L Michelin, requires S3B rear extra strength tread or S3J highway traction tread, N/A with S4A Goodyear or S4N Bridgestone) (Requires GW2 or GW4 GVWR Sales Packages) REAR TIRE BRAND S4L MICHELIN (Requires R4L Michelin) REAR TIRE TREAD S3B EXTRA STRENGTH, HIGHWAY WHEELBASE EK8 188" (477.5 CM) -with 120" (304.8 cm) CA and 204" (518.2 cm) CEo Includes a 8 mm 80,000 psi (551,600 kPa) yield strength, steel frame, RBM: 824,800 Section Modulus 10.31 (GVW's 18,000-26,000 Ibs.) REINFORCEMENT Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 04/20/200412:00:00 PM OCopyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: ......", April 27, 20042:59:18 PM A~A ITEM NO. L/ . PAGE \(0 ~ Page 4 Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com ,-. Chevrolet CCSSOO VEHICLE DETAILS SELECTED OPTIONS - CC5C042 Regular Cab 2WD CATEGORY Code Description REINFORCEMENT F08 "L" CHANNEL -80,000 psi (551,600 kPa) yield FUEL TANK NH4 SINGLE, 40-GALLON (151 L) FUEL CAPACITY -gas or diesel, located behind rear axle with fuel fill neck through frame rail, DRIVER SIDE FILL NECK ONLY. NO AUXILIARY FUEL PORTS (N/A with YW2 Wrecker Package or EC9 128" wheelbase, standard on all wheelbases over 128") MINIMUM OVERHANG = 60" (5 FEET) /""'"' TOWING DEVICES V76 FRONT TOW HOOKS, FRAME-MOUNTED DRIVER CONVENIENCE PACKAGES ZQ3 DRIVER CONVENIENCE PACKAGE Includes N33 tilt-wheel and K34 cruise control MISCELLANEOUS CAB EQUIPMENT DT4 SMOKERS PACKAGE -cigarette lighter/muffin ashtray located on center console N33 TILT-WHEEL ADJUSTABLE STEERING (Included with ZQ3 driver convenience package) K34 CRUISE CONTROL, (Included with ZQ3 driver convenience package and PTO power-take-off) AIR CONDITIONING C60 AIR CONDITIONING DRIVER SEAT AS4 HIGH-BACK BUCKET, FIXED HEIGHT, MANUAL ADJUSTER -storage in the seat riser with a small lip at the front to stop contents from sliding out (STD) PASSENGER SEAT A58 TWO-PERSON, STORAGE UNDER FOLD-UP SEAT AND IN CENTER SEAT BACK AIRBAGS AL3 RADIO SUPPLEMENTAL INFLATABLE RESTRAINTS NOT INCLUDED (STD) ,-. Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 04/20/2004 12:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: AQENDA ITEM NO. ". PAGE..llOF if 4<6 Page 5 April 27, 20042:59:18 PM Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com ...., Chevrolet CC5500 VEHICLE DETAILS SELECTED OPTIONS - CC5C042 Regular Cab 2WD CATEGORY Code Description RADIO UM7 DELCO AM-FM STEREO RADIO -with coaxial speakers in all door panels (STD) OUTSIDE REARVIEW MIRROR DB5 MANUAL, 102" (259 CM) WIDE LOAD, INTEGRAL ARM, INTEGRAL CONVEX MIRROR -black molded composite 12" x 7'i (30.5 cm x 17.8 cm) with 6" x 7" (15.2 cm x 17.8 cm) convex section (STD) PAINT ZY1 SOLID PAINT (STD) INTERIOR TRIM 691 VERY DARK PEWTER (Requires 69V Very Dark Pewter Vinyl or 69C Very Dark Pewter Cloth) (STD) ,...., SEAT TRIM _V VINYL SEAT TRIM (STD) OPTIONS TOTAL Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 04/20/200412:00:00 PM @Copyright 1986-2002 Chrome Systems.Corporation. All rights reserved. J Customer File: AQENDA ITEM NO. 7 April 27, 20042:59:18 PM " PAGE-Li{ OF l{ ~ .. "-'" Page 6 Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com "....... Chevrolet CC5500 VEHICLE DETAILS PRICING SUMMARY - CC5C042 Regular Cab 2WD Base Price Total Options: Vehicle Subtotal Tire Weight Tax Advert/Adjustments Destination Charge ",-... GRAND TOTAL WEIGHT RATINGS - CC5C042 Regular Cab 2WD Front Gross Axle Weight Rating: Rear Gross Axle Weight Rating: Gross Vehicle Weight Rating: * 8,000.00 * 18,700.00 * 26,000.00 Report content is based on current data version referenced. Any performance-related calculations are offered solely as ~ guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 04/20/200412:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: / I April 27, 20042:59:18 PM AQENOA ITEM NO. "1- , PAOEJ.:L OF l{ i Page 7 ~ BID FROM RUSH TRUCK CENTER .....", "wtII' AQENDA 'TEM NO._'1 "" PAGE ~O ~ r-- ,,-.. Lake / r-- tfZt-h:-l}VlC lV I" \ ,tI.~ L .R)^ SPECIFICATIONS FOR SIGN TRUCK PURCHASE 2004 CONTACT: Bill Payne City of Lake Elsinore 130 S. Main Street Elsinore, CA 92530 FAX 909-471-1251 Office 909-674-5170 E-MAIL bpayne@lake-elsinore.org AfMENDA ITEM No.iL PAGE.2l. OF-lf.L NOTICE INVITING BIDS PUBLIC NOTICE IS HEREBY GIVEN that sealed bids will be received byithe City of Lake Elsinore for the purchase of a new vehicle. This project is referred to as: SIGN TRUCK PURCHASE Bids will be publicly opened, examined and declared i~ the City FlaIl Conference Room, 130 South Main Street, Lake Elsinore, California at. the hour of 2:00 p.m. on April 28, 2004. ......, Each bid shall be made on the proposal form furnished in ~the Specifications and enclosed in an envelope supplied by the bidciIer, bearing the title of the work and the name and address of the bidder. It is the sole responsibility of the bidder to ensure that the bid is received in proper time in the City Clerk's office at the address:and time hereinabove set forth. Any bid received after the scheduled closing time for receipt of bids may be returned to the bidder unope~ed. The vehicles are to be bid in accordance with the Specifications on file in the office of the City Clerk and said Specifications may be examined at the City of Lake Elsinore City Hall, 130 S. Main Street, take Elsinore, California. Specifications document may be obtained at the Lake Elsinore City Uall Cashier's Window located at 130 South Main Street in Lake Elsinore. All bids must be made in accordance with and as directed in: the Specifications, and all bidders shall comply with State, Federal: and local laws applicable thereto. The City Council reserves the right to reject any or all bids, to waive ......, any irregularities in a bid and to award the-Contract as may best serve the interests of the City. All proposals are binding for a period of (30) days after they are opened and may be retained by the City; for examination and comparison. For technical information 'relating to: the details of the Specifications and/or bidding requirements, please contact Bill Payne in the Public Works Department of the City of Lake Elsinore. - By Order of the City Date: .~J/<6IDY of La~n re, California. Vicki Lynne Kasad City Clerk of the City of Lake Elsinore C:\Documenls and SeHings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package.doc 1 ~ AQENOA ITEM NO. 1 '" PAGE ~ AOF ~ INSTRUCTIONS TO BIDDERS BIDDERS KNOWLEDGE Bidders must satisfy themselves by personal examination of ithe Specifications. No bidder shall, at any time after submission df a /"" proposal, make any claim OJ:;" assertion that there was ~ any misunderstanding or lack of information regarding the specifications. Any errors, omissions, or discrepancies found in the SPecifications] or other Contract documents shall be called to the attention of the City Public Works Manager and clarified prior to the submission of proposals. If any person contemplating submitting a bid is in doubt as to the true meaning of any part of the Specifications, or other Contract documents, he may submit to the Public Works Manager a written request for ~ the interpretation thereof, and the person submitting the request will be responsible for its prompt delivery. Any interpretation of the Contract documents will be made only by addendum duly issued and a copy of ~uch addendum will be mailed or delivered to each person receiving a set of such documents. . PROPOSAL FORMS Bids shall be submitted in writing on the proposal forms provided by the City of Lake Elsinore. All information requested therein must be clearly and legibly set forth in the manner and form indicated. SUBMISSION OF BIDS . The envelope enclosing the proposal shall be sealed and ~ddressed to the City Clerk, City of Lake Elsinore, 130 South Main Street, Lake Elsinore, California 92530. The envelope shall be plainly marked in the upper left-hand corner with the name and address of the bidder and bear 'the words, "PROPOSAL FOR", followed by the name of the project being bid.and ,-.... the date and hour of bid opening. . Proposals may be mailed or delivered by messenger; however, it is the bidder's responsibility alone to ensure delivery of the proposal to:the City's designated official prior toth~ time stipulated for bid opening in the Notice Inviting Bids. Late proposals will not be. considered. IRREGULAR PROPOSALS Unauthorized conditions, limitations or provisions attached to a proposal will render it irregular and may be cause for its rejectioni Alternate proposals may not be considered unless specifically requested. Proposals may be rejected by the City for the following reasons: (a) If the proposal form furnished is not used or is altered. (b) If there are unauthorized additions, conditional or alternate bids or irregularities of any kind. (c) If the proposal is not properly signed by the bidder. WITHDRAWAL OF PROPOSALS A proposal may be withdrawn by a written request signed by the bidder. Such requests shall be delivered to the City'S designated official prior to the bid opening hour stipulated in the Notice Inviting Bids. ~ The withdrawal of a proposal will not prejudice the right of the bidder to submi t a new proposal, providing there is time to do so prior to; bid opening. . ;"', _: \ Documents and Settings \ Bpayne \ Desktop \Sign Truck \Sign Truck Bid Package.doc 2 AQENDA 'TEM NO. L/ PAGE2J.OF '-( 8' RELIEF OF BIDDER If the bidder claims a mistake was made in his proposal, the bi<lder shall give the City written notice within five (5) days after the ~te for submittal of proposals of the alleged mistake, specifying in ~ the notice in detail how the ~stake occurred. Relief will be granted Only for clerical errors and atCity's discretion. ,..., AWARD OF CONTRACT The Award of Contract, if made, will be to the lowest responsive, responsible bidder whose proposal complies with the requirements of:the specifications. Within thirty (30) days after the bid 'submittal date, the City will act either to accept a bid proposal or to reject i all proposals. The acceptance of a bid proposal will be evidenced py a Notice of Award of Contract in writing, delivered to the bidder w~ose proposal is accepted. No other act of the City shall necessarily constitute acceptance of a bid proposal. City reserves the right to reject any or all proposals, to waive any irregularity, and to takeithe bids under advisement for a period of 30 days, all as may be required to provide for the best interests of the City. . No contract shall be binding upon the Ci ty until the same has been approved by the Board. '-JI C:\Documents and Settings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package.doc 3 '-JI AGlENDA ITEM NO. '-/ PAGE2.:i OF Lf g' TO ACCOMPANY BID SUBMITTAL SIGN TRUCK PURCHASE Name of Bidder PROPOSAL J?vS J.... trvel< C4'I'Tt'r"" ,,- Address of Bidder ~~&~ ~'r4~"r RoI. J',~ (:'q . 92/Zt, To: City of Lake Elsinore, California The undersigned bidder, in accordance with the Ci ty I s "Notice Inviting Bids, hereby proposes to furnish vehicles, and incidentals required;for the above-stated proj ect as set forth in the Specifications, in; the manner and time prescribed therein. The undersigned bidder certifies that this proposal is made in !!Tood faith, without collusion or connection with any other person or persons bidding on the work. The undersigned bidder understands that the City Coun~il reserves:the right to accept or reject any or all proposals or to waive formality or technicality in any proposal in the inte est of the City. l?v.sJ. 7'rvcK.. C~^-frr Name of Vendor Bidder ~ 1-;( It yo ,.. ::r. /-<. ;., by Pint Name ,.-... T'I"rr.-+or,. {Y1Q,..aQt'r Title ./ ,... -:\Documents and Settings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package.doc 4 AGlENDA irb..., ,,jV,~ "" PAGE :25 OF 4- 8" TO ACCOMPANY BrD SUBMrTTAL srGN TRUCK PURCHASE BID SCHEDULE ITEM DESCRIPTION ~ 1. Provide one Vehicle for Purchase as described in the specifications $ ~~,~Z'l8 b 2. Provide one Vehicle for 60 month lease as described in the specifications $ per month Note: Purchase price shall be the "out the door" price with all taxi license and other fees and costs. With respect to leases, bidder sh~ll provide the proposed lease contract and all applicablefinancialte~ and conditions. The . Undersigned has checked carefully all of the above figures; and understands that the City will not be responsible for any error or omissions on the part of the Undersigned in making up this bid. The Undersigned bidder declares, under penalty of perjury, that theyjare licensed to do business or act in the capacity of an automobile vendor within the State of California and that they are validly licensed. ' 1?...-.r J... T rvC' ~ rT' ,..,.J r> C- Name of Vendor _~ J/q Signat~ of Bidder S; +~ t.~ ~ <r. K, < bv Print Bidder Name Here J ......, It" rr \1b c-y f'^c, f'.Q 9 t" r- Title C:\Documents and SeUings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package.doc 5 '-' A~:~E?-~~ ~ ( TO ACCOMPANY BID SUBMITTAL SIGN TRUCK PURCHASE r--- BID SCHEDULE ITEM DESCRIPTION L Provide one Vehicle for Purchase as described in the specifications J '2,;0 $ S> ~' J? 29 tlo 1~~' 1)J1 ./ : $ / 09(P .?7' per month : S -r:"~ f} Ifae }.~J: 2. Provide one Vehicle for 60 month lease as described in the specifications Note: Purchase price shall be the "out the door" price with all tax; license and otber fees and costs. -With respect to leases, bidder shall provide the proposed lease contract and all applicablefinancial.terms and conditions. The Undersigned has checked carefully all of the above figur~s: and understands that the City will not be responsible for any error, or omissions on the part of the Undersigned in making up this bid. The Undersigned bidder declares, under penalty of perjury, that theyiare licensed to do business or act in the capacity of anautomobil~, vendor within the State of California and that th~y are validly licensed. 11 vS /.... T n",~ K r..., t'<.J ~ c- Name of Vendor , -4J;;;;6 V~ Signat~ of Bidder S; +y /..~ ~ ::r. f{, ~ b", Print Bidder Name Here j ,.,-, f l" c- r \ -to c,/ ("'0 r- Q I} ~ r Title r--- 5 A~N::~E~ ~rk C:\Documenls and Sellings\Bpayne\Desklop\Sign Truck\Sign Truck BidPackage.doc L (;/i-~ E /.r .. -r':l! <,,-e-. s~ ~ r "/ r- </ ~ J< """'" ......... .....f......... m'. 1-e~S"(!l Of?h;~.. ':--j""'" -- . _.~. ....., . &ii~-_.;~;.-;~~~E:- JPlo r'~>..Jva J .._(P~.'!..?c? c~J-'e- O~4efnJ vecl Ci~ c!,--t ---.+:.:, ) to 9t.. 9'7 Ie>:-y ~(~I- f! ~ (' rn oj'''(,f-'k -..,...: F;~;"';2'y I'!!-,:'ct' jll v or: If S-oo D~ y-{ Ili...,r~1 0 f- -j- rvc-/G . D v <... .1?o v-. ..C. . """'" ......., AQENDA ITEM NO. ~ "", PAGE ~~ of_97[- '1'0 ACCOMPANY BID SUBMITTAL All bidders are to check "Complyn or "Exceptionn on the line provided for each line item of the specifications. "..... Specifications Sign Truck Purchase 2005 4 x 2 truck with utility bed, approximately 26,000 lb. GVW : and legal for class C driver license operation, with exempt license plate. Cab and Chassis Specification: ITEM SPECIFICATION COMPLY EXCEPTION - Engine Gasoline V8, 325 HP @ 4,000 RPM / : GVWR Approximately 26,000 lbs. ,/' , Emission California State Requirements ,/' Alternator 150 amp 0 Battery Dual Battery System ./ Power Take Off Electronic activated power take off /' Transmission Automatic Allison 2200 Series .,/" Tires 245/70R19.5H - 9880 lbs. capacity V Front Axle 8,000 lb capacity /' Front Suspension 8,000 lb capacity. ;/' Rear Axle Single speed 19,000 lb capacity / Rear Suspension Multi leaf, 19,000 lbs capacity .,/ Axle Ratio 4.88:1 .7 '- Wheelbase 188 inches ./ Fuel Tank 40 gallon capacity 7 Towing Hooks Front tow hooks, frame mounted ./ Steering Wheel Tilt with cruise control .7 Backup Alarm 97 Decibels . / Cigarette In cab for power source ~ Lighter , Air Conditioning ./ Seat Vinyl Bench seat v' Airbags Driver and passenger ./ Radio AM/FM / Outside Reatview to accommodate wide load ~ Mirrors Paint Solid White ~ , Utility Bed Specification: The utility bed is to the attached drawings diagrammatic only and City plans on staying utility b~~~ . Comply ~ / be built to fit the cab and chassis specified. See and photos for utility bed layout. Drawing is : is to be used as a guide for bid submittal. The as close as possible to the layout' shown in the Exception ".-. _:\Documents and Settings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package.doc 6 AQENDA ITEM NO. .1 . PAGE~OF 4 [ \ Air Compressor Specification: Unit is to be mounted on the curbside of the utility bed. Air compressor to be same or equal to the Ingersoll Rand Utility Air! Compressor Model P185WJDU. A 25 foot long Air compressor hose is to be included with retractable hose real. Hose reel is to be mounted on curb side of utility bed next to air comp~es~)> . /? Comply _ ~ Exception / ......., Generator Generator is to be mounted on street side of utility bed. Generator to be same or equal to the Onan Model 7000 EFI with electronic fuel injection.~~ Comply _ Exception / ........., C:\Documenls and Settings\Bpayne\Desktop\Sign Truck\Sign Truck Bid Package.doc 7 ......., AGENDA ITEM NO t/ PAGE.3Q.."OF.K ,-., ! i I I f i I ! - i I i I I ! i ~ h Ie i, KY- r I\J\ !-- . ip- ,~ i i i I I i I I i I i I I i I I .j ,,-, -'D-~- ~ '\, ~ -+- " ""' ~ '\ ~/e '/' D o I I ~)o "'<l ---fb~ S-...<Z ..<: ~XS r: - 0- -?-e ...r C2e ~c<) Ie ~ ir c: ~ ~ H' \l>~ ~ . () - c-ryj ~(\0 ~_ ,CL- -l -<:. ~ ~.~ ~ L "^ ;- ct ~J 1;- ~ ~ - ~1 d- ~ ~ ... ~\ r 't- Co ref ;2 ee f - ~ J~*.. _ . _ 1 CA-R ]] w ':.;,. J1-" OM1 fA~'i.Ti~,{6.~ 1 '" PAGE..2L OF ~ '-'./ # "-' Ge ~(' . /\C{ ~~ ~ D \) --1 ~ ~ -t",-" V1, ,-- 0- r:. o C- '"\)- [ ""- /,04- ~ 11 ( ~ ~4'~NDA ITEM.NO.-l- . <' <"~(~ "7 ~JJP-OF..:t r "'-" ....<::> ..s e~ ~ T "P_ r .~ (= - ~ ! I I I I f , I i I I I I ! w ;"""".. -;f) ,-- v-. l- q~~ T r-- c::.. -> ~ or'> AEiENDA ITEM NO.-L PAGE2J.. OF LfR: Prepared For: Sign Truck City of lake Elsinore '"' 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 Prepared By: Steve Kirby Picture. 1 VehiclePicture GMC TC5500 VEHICLE DETAILS STANDARD EQUIPMENT - TC5C042 Regular Cab 2WD ~ EXTERIOR . Bumper, front, steel, 96" (243.8 cm) wide - styled to minimized wall to wall turn diameter painted argent . Windows, Solar-Ray tinted - all windows . Exterior roof drip moldings ; . Provisions for mounting front license plate . Integral grille and fenders - The grille is the same color as hood with single halogen headlamps. . Windshield wipers, intermittent, with pulse washers . Steps under cab doors . Mirror, manual, 102" (259 cm) wide load, integral arm, integral convex mirror - black molded composite 12" x 7" (30.5 cm x 17.8 cm) with 6" x 7" (15.2 cm x 17.8 cm) convex section . Paint scheme, solid, upper color . Paint scheme, solid, lower color ,,-. Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 4/20/200412:00:00 PM OCopyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: Sign Truck ~ April 27, 20041:53:13 PM AQENDA ITEM NO. Page 1 PAGEJ2.. OF 4 ~ Prepared For: Sign Truck City of lake Elsinore 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 Prepared By: Steve Kirby Picture.1VehiclePicture """'" GMC TC5500 VEHICLE DETAILS STANDARD EQUIPMENT - TC5C042 Regular Cab 2WD INTERIOR · Molded vinyl floor covering · Vinyl door trim panels - with storage pocket on front doors, beverage holders, and reflector on all doors · Two sided single common key for doors and ignition · Headlamp warning buzzer · Steering wheel, simulated leather · Sunshades, passenger side and driver side, vinyl-covered · Warning tone, key-in-ignition · Seat belt warning indicator · Trim console - located next to driver's seat, removable ashtray cup and two cupholder · Coat hooks (2) located on cab back panel · Cloth headliner · Tachometer with automatic Jlld manual transmissions · Electronic engine hour meter · Steering, power - ZF variable ratio power · Gauges, low oil pressure and coolant level, high coolant and engine oil temperature · Engine "Check Gauges" telltale light and buzzer, oil pressure gauge · Powerpoints - one in-cab power source (in addition to optional cigarette lighter) for electrical plug-in accessories · Underhood bodybuilder connections accessory power supply - Provides 12V power supply from the battery with two separate 30 amp fused circuits · Air conditioning not desired - this option should be ordered only when a customer does not require air conditioning · Seat, driver, high-back bucket, fixed height, manual adjuster - storage in the seat riser with a small lip at the front to stop contents from sliding out · Seat, passenger, high-back bucket, fixed height, manual back angle adjuster - storage in the seat riser with a small lip at the front to stop contents from sliding out · Radio, Deleo AM-FM stereo radio - with coaxial speakers in all door panels · Interior trim, Very Dark Pewter (Requires 69U Very Dark Pewter Vinyl or 69C Very Dark Pewter Cloth) Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 4/20/2004 12:00:00 PM "-' OCoPyr1"t 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: Sign Truck April 27, 2004 1:53:13 PM ,I Page 2 AQENOA ITEM NO. 7 PAGE 3<0 OF~ ......, "" Prepared For: Sign Truck City of lake Elsinore 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@/ake-elsinore .org Requested Quantity: 1 Picture.1VehiclePicture GMC TC5500 VEHICLE DETAILS Prepared By: Steve Kirby STANDARD EQUIPMENT - TC5C042 Regular Cab 2WD · Seat trim, vinyl, Very Dark Pewter "" Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. ;t'"". GM AutoBook, Data Version: 87.0, Data updated 4/20/2004 12:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: Sign Truck April 27, 20041:53:13 PM AQENDA ITEM NO. L/ ,,~ PAGE..J:lOF 4 ( Page 3 Prepared For: Sign Truck City of lake Elsinore 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 Prepared By: Steve Kirby Picture.1VehiclePicture """ GMC TC5500 VEHICLE DETAILS STANDARD EQUIPMENT - TC5C042 Regular Cab 2WD MECHANICAL . GVWR, 19,500 Ibs. (8845 kg) capacity - GCWR limited to 26,000 lb. (11,794 kg) . Engine, Vortec 8100MD gasoline V8, 225 hp (167 kw) @ 3600 rpm and 350 Ib-ft torque (473 N-m) @ 1,200 rpm. - Maximum engine speed 5000 rpm · Air cleaner, dry type · Cooling, anti-freeze protection temperature - -40 degrees F (-40 degrees C) · Road Speed Govemor, controlled by the speed rating of the tires ordered. - which will be less than or equal to 85 mph (137 kph); 80 mph (129 kph) with EC9 128" wheelbase/60" CA, ML6 manual transmission and 0084.88 rear axle ratio; 75 mph (120 kph) with EC9 128" wheelbase/60" CA, M74 automatic transmission and GL8 13,500 Ib . Alternator, AD230 Deleo Remy 105-amp maximum (N/A with YW2 wrecker package) . Battery, single 600 CCA Delphi Freedom 12V - 115-minute reserve capacity @ 27 degrees C, 600 CCA @ -18 degrees C grounded directly to starter, (Requires LQR gasoline engine) (N/A with ANQ snow plow prep or YW2 wrecker packages) · Exaust, single horizontal - passenger side mounted inside frame rail, stainless-steel with gasoline engines, aluminized steel with dies€.: J. 'dines · Option PTO not required - This option should only be ordered when a customer specifically does not require an electric hand throttle for use with power-take-off provisions. (Note: may delete transmission PTO gear.) . Transmission, Allison 1000 Series automatic - with 0.71 overdrive. Torque Rating: 520 Ib-ft (705 N-m). Column shift. Base model does not include power take-off gear, to include PTO gear please order with RPO "PTO". Includes transmission-oil cooler located inside radiator and an air-to-oil auxiliary cooler. PTO mounting location on the driver's side.,(N/A with GW2 or GW4 GVWR Sales Packages) With Option PTX, the truck will be equipped with the Allison 1000HS Highway Series transmission. When ordered with option PTO the truck will be equipped with the Allison 1000RDS Rugged Duty Series transmission. When ordered with option YF2 Ambulance Package or with ANM Fire and Rescue Package, the truck will be equipped with the Allison 1000EVS Emergency Vehicle Series transmission. · Front axle, 7000 Ibs. (3175 kg) capacity - I-beam Wide-trac. Up to 53 degree turn angle, (Includes 4-piston brake apply calipers) (Requires GZG or GZJ GVWRs) · Front suspension, tapered leaf, 7000 Ibs. (3175 kg) capacity (includes stabilizer) (Requires GZG or GZJ GVWRs) . Front shock absorber, diameter 1.375" (35mm) · Front stabilizer bar, 2" x 2" square tube (5 em x 5 em) · Front wheels, 19.5" x 6.75" (49.5 cm x 17.1 em), steel disc - 8-hole. 10,000 Ibs. (4536 kg) capacity, (Requires Q83 steel rear wheel) Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 4/20/2004 12:00:00 PM OCoPyri7ht 1986-2002 Chrome Systems Corporation. All rights reserved. . Customer File: Sign Truck ~ April 27, 20041:53:13 PM Page 4 AQENDA ITEM NO. ~ PAGE '3~ OF~ ~ '-' ,,-... Prepared For: Sign Truck City of lake Elsinore /"'" 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 Prepared By: Steve Kirby Picture.1VehiclePicture GMC TC5500 VEHICLE DETAILS STANDARD EQUIPMENT - TC5C042 Regular Cab 2WD · Front tire size, 225/70R19.5F - 7280 Ibs. (3802 kg) capacity, (With R4A Goodyear or R4L Michelin, requires R3C front premium highway tread; with R4N Bridgestone requires R3M front all season tread) · Front tire manufacturer code, Goodyear (Requires S4A Goodyear) · Front tread, premium, highway (Requires R4A Goodyear or R4L Michelin) · Rear axle, single speed, 13,600 Ibs. (6123 kg) capacity - full floating, includes 2-piston brake applied calipers (Requires GZG or GZJ GVWs) · Rear wheel drive · Rear axle ratio, 4.78:1, (Available with all rear axles) (G80 rear limited slip differential is not available with this option when in combination of LRY Duramax diesel engine, NB5 single exhaust, and H08 rear axle) · Rear suspension, tapered leaf, 13,500 Ibs. (6123 kg) capacity (Requires GN1 rear stabilizer bar) (N/A with GW2 or GW4 GVWR Sales Packages) · Rear shock absorber, 1.375" (35mm) · Rear wheels, 19.5" x 6.75" (49.5 cm x 17.1 cm), steel disc - 8-hole, 20,000 Ibs. (9072 kg) capacity, (Requires Q82 steel front wheel) · Rear tire size, 225/70R19.5F - 13,660 Ibs. (6196 kg) capacity, (With S4A Goodyear, requires S3C rear premium highway tread or S3H rear traction tread; with S4L Michelin, requires S3C rear premium highway tread or S3J rear highway traction tread; with S4N Bridgestone requires S3M rear all season tread) · Rear tire manufacturer code, Goodyear (Requires R4A Goodyear) · Rear tread, premium, highway (Requires S4A Goodyear or S4L Michelin) · Wheelbase, 128" (325.1 cm) - with 60" (152.4 cm) CA and 100" (254 cm) CEo Includes a 6mm 80,000 psi (551,600 kPa) yield strength, steel frame, RBM: 610,400 Section Modulus 7.63 (Requires KYW 75 mph (120 kph) road speed governor with RPO options M74 automatic transmission) (GVWs 18,000 - 19,500 Ibs.) · Frame, 6mm - 80,000 psi (551,600 kPa) yield strength, steel frame, RBM: 610,400 Section Modulus 7.63 · Fuel tank, single, 25-gallon (95L) fuel capacity - gas and diesel located midship between the frame rails, with fuel fill neck located over top of fr:o-~ - rail (this option uses the mid-frame tank included in the NG6 dual tank option), (Required in YW2 Wrecker Package) (Standard on 60" (152.4 cm) CA), (Optional on all other CA's) MINIMUM OVERHANG = 36" (3 FEET) · Fuel sender assembly. Robust fuel pump · Tethered fuel cap · Brakes, front, power, 4-wheel disc, 4 channel ABS 4-piston - (See Front Axle options more more details) Report content is based on current data version referenced. Any performance-related calculations are offered solely as ,,-... guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 4/20/200412:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: Sign Truck L April 27, 20041:53:13 PM Page 5 AriENDA ITEM NO. "'-. PAGE.l.:i. OF . Lj ~. Prepared For: Sign Truck City of lake Elsinore 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 Prepared By: Steve Kirby Picture.1VehiclePicture ....." GMC TC5500 VEHICLE DETAILS STANDARD EQUIPMENT - TC5C042 Regular Cab 2WD . Brakes, rear, power, 4-wheel disc, 4 channel ABS 2-piston - (See Rear Axle options for more detail) SAFETY . 4-wheel disc, 4-channel ABS . Air bags, Supplemental Inflatable Restraints not included. This vehicle does not include any air bags ~ Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 4/20/200412:00:00 PM ,...., OCopyriqht 1986-2002 Chrome Systems Corporation. All rights reserved. . Customer File: Sign Truck ~ April 27, 20041:53:13 PM AQENDA ITEM NO. Page 6 '" PAGE.:tQ..OF~ Prepared For: Sign Truck City of lake Elsinore /""' 130 S Main st lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 Prepared By: Steve Kirby Picture.1VehiclePicture GMC TCSSOO VEHICLE DETAILS SELECTED MODEL - TC5C042 Regular Cab 2WD Code TC5C042 Description 2005 GMC TC5500 Regular Cab 2WD Front Wt Rear Wt * 5,048.00 * 3,423.10 SELECTED VEHICLE COLORS - TC5C042 Regular Cab 2WD Code 52V 50U ,-- 50l Description Interior: Neutral Exterior 1: Summit White Exterior 2: Summit White SELECTED OPTIONS - TC5Cu4" Regular Cab 2WD CATEGORY Code Description PREFERRED EQUIPMENT GROUP C5C042 CUSTOM/BASE MODEL ENGINE lRW VORTEC 8100 MD GASOLINE V8, 325 HP (239 KW) @ 4000 RPM AND 450 lB-FT TORQUE (610 N-M) @ 2,800 RPM. -Maximum engine speed 5000 rpm OPTION PACKAGE NO OPTION PACKAGE DESIRED GVWR Report content is based on c..... _i . ~ -lata version referenced. Any performance-related calculations are offered solely as ,-- guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 4/20/200412:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: Sign Truck ,1 April 27, 20042:21:35 PM AQENDA ITEM NO. ~ Page 1 ,. PAGE~OF Prepared For: Sign Truck City of lake Elsinore 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 Prepared By: Steve Kirby Picture.1VehiclePicture ~ GMC TC5500 VEHICLE DETAILS SELECTED OPTIONS - TC5C042 Regular Cab 2WD CATEGORY Code Description GVWR GW4 C6V 26,000 LBS. (11,794 KG) GVWR SALES PACKAGE, (Includes C6V GVWR, FM8 front axle, HPK rear axle and F08 frame reinforcement) (Requires MTX Allison 2200 Series Automatic Transmission, FSN 8000 Ibs. (3629 kg) capacity front taper leaf springs, F59 front stabilizer bar, XNC and YNC 245/70R19.5H front and rear tires, GNO 19,000 Ibs. (8618 kg) capacity rear multi-leaf springs or GN2 19,000 Ibs. (8618 kg) capacity rear tapered leaf springs, and 009 5.29 rear axle ratio or 008 4.88 rear axle ratio with gas engine and 008 4.88 rear axle ratio with diesel engine) 26,000 LBS. (11,794 KG) CAPACITY -GCWR limited to 26,000 lb. (11,794 kg), (Requires GW4 GVWR Sales Package and KYW 75 mph road speed governor) '-'" EMISSION YF5 CALIFORNIA STATE REQUIREMENTS ROAD SPEED GOVERNOR KYW 75 MPH (120 KPH) ROAD SPEED GOVERNOR Controlled by the speed rating of the tires ordered which will be less than or equal to 75 mph (120 kph) road speed governor (Required with M74 automatic transmission, EC9 128" (325 cm) wheelbase, and GL8 rear axle.) ALTERNATOR KG4 AD244, 150-lH~? MAXIMUM (N/A with YW2 wrecker packages) BATTERY TNL DUAL, 750 CCA, DELPHI HEAVY-DUTY FREEDOM BS 31-750 12V- 320-minute reserve capacity @ 27 degrees C, 750 CCA @ -18 degrees C, (Standard with diesel engines and available with gasoline engines) (Required with YW2 Wrecker Package for gasoline engine) (N/A with ANQ snow plow prep) EXHAUST SYSTEM NB5 SINGLE HORIZONTAL -passenger side mounted inside frame rail, stainless-steel with gasoline engines, aluminized steel with diesel engines (STD) Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 4/20/200412:00:00 PM OCopyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: Sign Truck '-' April 27, 20042:21:35 PM ACiENDA ITEM NO. 1 '. PAGE-=tl.. Of 'l.-t C( Page 2 Prepared For: Sign Truck City of lake Elsinore /"'" 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 Prepared By: Steve Kirby Picture.1VehiclePicture GMC TC5500 VEHICLE DETAILS SELECTED OPTIONS - TC5C042 Regular Cab 2WD ~ CATEGORY Code Description POWER TAKE OFF PTO ELECTRONIC ACTIVATION SWITCH, (ELECTRIC HAND THROTTLE), IP MOUNTED -When activated, it adjusts engine rpms. There are two engine rpm selections available which are preset at the factory. Engine RPM settings can be modified at the dealer or body company. PTO price includes cruise control; includes power-take-gear in transmission. PTO access is available on driver side only, (Includes K34 cruise control) (N/A with UF3 high idle switch) TRANSMISSION MTX AUTOMATIC, ALLISON 2200 SERIES -with 0.74 overdrive. Torque Rating: 520 it.. ~_l :-:-:;5 N-m). Available for general use for a Gross Vehicle Weight from 22,000 Ibs. (9979 kg) to 26,000 Ibs. (11,794 kg). and a Gross Combinational Weight from 22,000 Ibs. (9979 kg) to 26,000 Ibs. (11,794 kg). Column shift and Parking pawl. Base model does not include power take-off gear, to include PTO gear please order with RPO "PTO". Includes transmission-oil cooler located inside radiator, and an air-to-oil auxiliary cooler. PTO mounting location on is on the driver's side. (Requires GW2 or GW4 GVWR Sales Package) With Option PTX, the truck will be equipped with the Allison 2200HS Highway Series transmission. When ordered with option PTO, the truck will be equipped with the Allison 2200RDS Rugged Duty Series transmission. FRONT AXLE FM8 8000 LBS. (3629 KG) CAPACITY -I-beam Wide-trac. Up to 54 degree turn angle, (Includes 4-piston brake apply calipers) (Requires GW2 or GW4 GVWR Sales Package) FRONT SUSPENSION FSN TAPERED LEAF, 8000 LBS. (3629 KG) CAPACITY, (Requires GW2 or GW4 GVWR Sales Packages) FRONT STABILIZER BAR F59 STABILIZER BAR -2" x 2" (5 cm x 5 cm) square tube with taper leaf suspensions, solid bar style with mult-Ieaf suspensions, (Requires GW2 or GW4 GVWR Sales Package) Report content is based on cur~-?-' data version referenced. Any performance-related calculations are offered solely as ~ guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 4/20/200412:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: Sign Truck II April 27, 20042:21:35 PM ACiENDA ITEM NO. I.f Page 3 "' PAGE 43 OF~ Prepared For: Sign Truck City of lake Elsinore 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 Prepared By: Steve Kirby Picture.1VehiclePicture GMC TC5500 VEHICLE DETAILS ~ SELECTED OPTIONS - TC5C042 Regular Cab 2WD CA TEGORY Code Description FRONT WHEEL Q82 19.5" X 6.75" (49.5 CM X 17.1 CM), STEEL DISC -8-hole, 10,000 Ibs. (4536 kg) capacity, (Requires Q83 steel rear wheel) (STD) FRONT TIRE XNC 245/70R19.5H -9880 Ibs. (4481 kg) capacity, (With R4L Michelin, requires R3B front extra strength tread, N/A with R4A Goodyear, or R4N Bridgestone) (Requires GW2 or GW4 GVWR Sales Packages) FRONT TIRE BRAND R4L MICHELIN (Requires S4L Michelin) FRONT TIRE TREAD R3B EXTRA-STRENGTH, HIGHWAY SINGLE SPEED REAR AXLE HPK DANA 19060S, 19,000 LBS. (8618 KG) CAPACITY -full floating, includes 4-piston brake applied calipers, (Requires GW4 GVWR Sales Package) AXLE RATIO 008 4.88:1 (Requires HPK rear axles) REAR SUSPENSION GNO MULTI-LEAF, 19,000 LBS. (8618 KG) CAPACITY, (Requires GW4 GVWR Sales Package) REAR WHEEL Q83 19.5" X 6.75" \....l..o CM X 17.1 CM), STEEL DISC -8-hole, 20,000 Ibs. (9072 kg) capacity, (Requires Q82 steel front wheel) (STD) REAR TIRE YNC 245/70R19.5H -18,700 Ibs. (8482 kg) capacity, (With S4L Michelin, requires S3B rear extra strength tread or S3J highway traction tread, N/A with S4A Goodyear or S4N Bridgestone) (Requires GW2 or GW4 GVWR Sales Packages) REAR TIRE BRAND S4L MICHELIN (Requires R4L Michelin) REAR TIRE TREAD '-' Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 4/20/2004 12:00:00 PM OCopyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: Sign Truck April 27, 20042:21:35 PM A~NDA ITEM NO. " PAGE.!:!.:L OF 1 4~ ~ Page 4 Prepared For: Sign Truck City of lake Elsinore 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 r- Prepared By: Steve Kirby Picture.1VehiclePicture GMC TC5500 VEHICLE DETAILS SELECTED OPTIONS - TC5C042 Regular Cab 2WD CATEGORY Code Description REAR TIRE TREAD S3B EXTRA STRENGTH, HIGHWAY WHEELBASE EK8 188" (477.5 CM) -with 120" (304.8 cm) CA and 204" (518.2 em) CE. Includes a 8 mm 80,000 psi (551,600 kPa) yield strength, steel frame, RBM: 824,800 Section Modulus 10.31 (GVWs 18,000-26,000 Ibs.) REINFORCEMENT F08 "L" CHANNEL -80,000 psi (551,600 kPa) yield FUEL TANK NH4 ~ SINGLE, 40-GALLON (151 L) FUEL CAPACITY -gas or diesel, located behind rear aXle'with fuel fill neck through frame rail, DRIVER SIDE FILL NECK ONLY. NO AUXILIARY FUEL PORTS (N/A with YW2 Wrecker Package or EC9 128" wheelbase, standard on all wheelbases over 128") MINIMUM OVERHANG = 60" (5 FEET) TOWING DEVICES V76 FRONT TOW HOOKS, FRAME-MOUNTED MISCELLANEOUS CAB EQUIPMENT UZF BACK-UP ALARM, 97 DECIBELS, ELECTRICAL DT4 SMOKERS PACKAGE -cigarette lighter/muffin ashtray located on center console TILT-WHEEL ADJUSTABLE STEERING (Included with ZQ3 driver convenience package) CRUISE CONTROL, (Included with ZQ3 driver convenience package and PTO power-take-off) AIR CONDITIONING C60 AIR CONDITIONING DRIVER SEAT AS4 N33 K34 HIGH-BACK BUCKET, FIXED HEIGHT, MANUAL ADJUSTER -storage in the seat riser with a small lip at the front to stop contents from sliding out (STD) PASSENGER SEAT Report content is based on Cl'---r' data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. ~ GM AutoBook, Data Version: 87.0, Data updated 4/20/200412:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: Sign Truck AQENDA ITEM NO. 'f PAGEJiS... OF .2:iL April 27, 20042:21:35 PM Page 5 Prepared For: Sign Truck City of lake Elsinore 130 S Main st Lake Elsinore, CA 92530 Phone: (909) 674-5170 Fax: (909) 471-1251 E-mail: bpayne@lake-elsinore .org Requested Quantity: 1 Prepared By: Steve Kirby Picture.1VehiclePicture ....., GMC TC5500 VEHICLE DETAILS SELECTED OPTIONS - TC5C042 Regular Cab 2WD CATEGORY Code Description PASSENGER SEAT A58 TWO-PERSON, STORAGE UNDER FOLD-UP SEAT AND IN CENTER SEAT BACK AIRBAGS AK5 DRIVER & PASSENGER -Includes On-Off switch for passenger side. (N/A with AQR air suspension seat) RADIO UM7 DELCO AM-FM STEREO RADIO -with coaxial speakers in all door panels (STD) OUTSIDE REARVIEW MIRROR DB5 MANUAL, 102" (259 CM) WIDE LOAD, INTEGRAL ARM, INTEGRAL CONVEX MIRROR -black molded composite 12" x 7" (30.5 cm x 17.8 cm) with 6" x 7" (15.2 cm x 17.8 cm) convex section (STD) ...., PAINT ZY1 SOLID PAINT (STD) INTERIOR TRIM 521 NEUTRAL (Requires 52V Neutral Vinyl or 52C Neutral Cloth) SEAT TRIM _V VINYL SEAT TRIM (STD) Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 87.0, Data updated 4/20/2004 12:00:00 PM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: Sign Truck /1 April 27, 20042:21:35 PM ACiENDA ITEM NO. 1 P:::Ige 6 "" PAGE~OF~ ...., "" ~ ~. City of Lake Elsinore Bid for Sign Truck Exception Page The only exception that Rush Truck Center will need to do is: Seat Drivers seat is a high back single seat and passenger seat is a double passenger bench seat with storage. Both seats are vinyl upholstery Body Supplier will be Phenix Truck Bodies and Equipment AQENOA ITEM NO. t.f " PAGETI OF t{ 5 Rush Truck Centers Sales Quote Prepared by Steve Kirby Phone 909-823-7080 Fax 909-823-3504 4/27/2004 City of Lake Elsinore Quote for: Bill Payne 130 S. Main St Lake Elsinore, CA. 92530 909-674-5170 909-471-1251 Make Model Year Base Sales Price Local Additions: 1 2 3 4 Sales Price, No FET FET FET Tire Credit Net FET Sales Price wI FET Extended Warranty Estimated License Fee Doc Fee CA Sales Tax Total Cost to Customer Body Axles $ $ $ $ $ 80,537.23 $ 6.00 $ $ 6.00 $ 80,543.23 $ $ 45.00 $ 6,241.63 $ 86,829.86 Cash Deposit Cash at Delivery Total Cash Trade Allowance Less: Pay-off : Total Allowance Total Down Credit Life AccidentlHealth Amount Financed Months Financed APR Monthly Loan Payment GMC TC5500 4X2 2005 Sign 2 '-" .....,; "'-"" AQENDA ITEM NO. 1 PAGE Y g Of..!iL CITY OF LAKE ELSINORE /""" REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: RICHARD J. WATENPAUGH DATE: JUNE 22, 2004 SUBJECT: WEED ABATEMENT DUMP TRUCK LEASE BACKGROUND On March 17, 2004, the City accepted bids for a dump truck for the Weed Abatement Division of the Community Services Department. Lake Elsinore Chevrolet was the successful bidder and the City would like to lease the dump truck for 5 years with an option to purchase at the end of the lease term. DISCUSSION /'""' The Community Services Department is in need of a new dump truck for use in the recently established Parks and Open Space Division. The dump truck is needed for weed and trash abatement operations of the division. The truck will be used to load and transport debris removed from lots prior to mowing or discing during weed abatement operations. In addition to the weed abatement use, the truck will be used for clean up of illegal dumping areas within the City. FISCAL IMPACT One vendor submitted a bid. The bid was as follows: Lake Chevrolet, Lake Elsinore California - $34,460 Staff has negotiated a 60-month lease with Leasource Financial Services. Leasource Financial Services will purchase the truck from Lake Chevrolet and lease the truck to the City. Funding is available in the Vehicle & Equipment Maintenance Budget account number 100-4451-439-20-19. RECOMMENDATION It is staffs recommendation that the Mayor and City Council authorize the City Manager to execute a lease for a dum ck as described in this report. PREPARED BY: ITY SERVICES APPROVED BY: ,....... APPROVED FOR AGENDA LISTING: Y MANAGER S AQENOA HEM NO. \ D.. :L --......, PAGE --1-- OF LEASOURCE FINANCIAL SERVICES 1000 River Rock Drive, Suite 218, Folsom, CA 95630 Ph: (800) 991-0099 Fax: (800) 988-3931 PROPOSAL ...., June 11, 2004 Matt Pressey City of Lake Elsinore 130 S. Main St. Lake Elsinore, CA. 92530 Re: Request For Proposal Dear Matt: Through the courtesy of Vision Capital Corporation, Leasource Financial Services is pleased to offer our proposal for Municipal Lease financing as follows: LESSEE: EQUIPMENT: COST: MODE: PAYMENT AMT: INTEREST RATE: OPTION: City of Lake Elsinore Dump Truck and Sign Truck $111,132.00 (inc sales tax) 5 Year, Monthly in Arrears $2,239.98 7.72% $1.00 with the final Payment. 'WIll TERMS: 1. All insurance is the responsibility of Lessee. Lessee shall provide proof of insurance. 2. All taxes, including property taxes, are for the account of the lessee. 3. Lessee agrees that this Lease Agreement may be assigned and will be so notified prior to funding. 4. This Proposal is subject to mutually acceptable documentation, including a valid and binding Opinion of Counsel. 5. Upon acceptance of this Proposal, lessee will provide copies of its last (2) years Audited Financial Statements. 6. There will be a $500.00 bank charge to set-up the Escrow Account that may be capitalized into the Payment Stream. Due to fluctuations in interest rates, this quote is valid through June 30, 2004. In the event that this transaction is not completed in a reasonable time period after the award, the final rate may be adjusted up or down depending on a mutually acceptable index agreed to upon acceptance of this Proposal.. Respectfully, C. Lawrence Kennedy, Manager, Public Finance """ AQENOA ITEM NO. S' .- "PAGE A OF~ 2... \::,. .-- ,,-- ,,-- ,1' t";,,;,.,'~ 0'-; V\/7 j."7-':--~ r .... ~ "'-g /'\, ". . ,......-. L .iv. 'l;:::~';~o L>"\:~i L~~~j fill? /IJ4 r ~ SPECIFICATIONS FOR DUMP TRUCK PURCHASE SPRING 2004 CONTACT: Bill Payne City of Lake Elsinore 130 S. Main Street Lake Elsinore, CA 92530 FAX 909-471-1251 Office 909-674-5170 E-MAIL bpayne@lake-elsinore.org ~~ , L__.._ .~~ AQENOA ITEM NO. 5 " PAGE-1...OF ~ :1.._ .. ..ti~ .. NOTICE INVITING BIDS PUBLIC NOTICE IS HEREBY GIVEN that sealed bids will be received by the Ci ty of Lake Elsinore for the purchase of a dump truck. This project is referred to as: DUMP TRUCK PURCHASE """., Bids will be publicly opened, examined and declared in the City Hall Conference Room, 130 South Main Street, Lake Elsinore, California at the hour of 2:00 p.m. on March 17, 2001-. Each bid shall be made on the proposal form furnished in the Specifications and enclosed in an envelope supplied by the bidder, bearing the ti tle of the work and the name and address of the bidder. It is the sole responsibility of the bidder to ensure that the bid is received in proper time in the City Clerk's office at the address and time hereinabove set forth. Any bid received after the scheduled closing time for receipt. of bids may be returned to the bidder unopened. . The dump truck is to be bid in accordance with the Specifications on file in the office of the City Clerk and said Specifications may be examined at the City of Lake Elsinore City Hall, 130 S. Main Street, Lake Elsinore, California. Specifications document may be obtained at the Lake Elsinore City Hall Cashier's Window located at 130 South Main Street in Lake Elsinore. All bids must be made in accordance with and as directed in the Specifications, and all bidders shall comply with State, Federal """., and local laws applicable thereto. The City Council reserves the right to reject any or all bids, to waive any irregularities in a bid and to award the Contract as may best serve the interests of the City. All proposals are binding for a period of (30) days after they are opened and may be retained by the City for examination and comparison. For technical information relating to the details of the Specifications and/or bidding requirements, please contact Bill Payne in the Public Works Department of the City of Lake Elsinore. By Order of the City California. Date: I )j I 7/C/i Date pub i~<;;h Jcd-e .' y../;<7/o<-/ d/;;. ') loLl r . ( counCl~/.of ~~he SJ~~f z;:tore. ~ ) "'./ .(~~ \ '........ Vicki Lynrte Kasad City Clerk of the City of Lake Elsinore """., C: \ Documents and Settings \ Bpayne \ My Documents \Office Admin \Fleet \ Weed Dump Truck Bid Package.doc 1 AQENDA ITEM NO. S "" PAGE...'::L QF'l ?- TO ACCOMPANY BID SUBMITTAL DUMP TRUCK PURCHASE r" PROPOSAL Name of Bidder LAKE CHEVROLET p.u. BUX 4UUU 31400 AUTO CENTER DRIVE LAKe I::LSINOI~I:, CA 92531-4000 California Address of Bidder To: City of Lake Elsinore, The undersigned bidder, in accordance with the City's Notice Inviting Bids, hereby proposes to furnish vehicles, and incidentals required for the above-stated project as set forth in the Specifications, in the manner and time prescribed therein. The undersigned bidder certifies that this proposal is made in good fai th, without collusion or connection with any other person or persons bidding on the work. The undersigned bidder understands that the the right to accept or rej ect any or formali ty or technicality in any pro City. LAKE CHEVROLET ~ooo Na~T 4 AU TER DRIVE lAKE ELSINORE, CA 92531-4000 City Council reserves oposals or to waive the . terest of the r--- ~ C\Docwnents and Settings\Bpayne\My Documents\Office Admin\Fleet\ Weed Dump Truck Bid Package.doc 4 AaENDA ITEM NO. 5 , . ""-, PAGE 5 OF ;} L. ,TO ACCOMPANY BID SUBMITTAL DUMP TRUCK PURCHASE ITEM DESCRIPTION 1. BID SCHEDULE Provide a dump truck for Purchase as described in the specifications 2. Provide a dump truck for 60 month Lease as described in the specifications ...., $ ~'/.<;(PO. ~ ~ iL 4J1 /tu t.~ . $J.Lo~ month Note: Purchase price shall be the "out the door" price with all tax, license and other fees and costs. With respect to leases, bidder shall provide the proposed lease contract and all applicable financial terms and conditions. Lease shall be a lease option to buy with ownership after last paYment. The Undersigned has checked carefully all of the above figures and understands that the City will not ce responsible for any error or omissions on the part of the Undersigned in making up this bid. The Undersigned bidder declares, under penalty of perjury, that they are licensed to do business or act in the capacity of an automobile vendor within the State of California and that they are validly licensed. LAKE CHEVROLET p.o. BOX 4000 Na1d~U~JiA~TER DRIVE lAKE ELSINORE, CA 92531-4000 t(/d/~ /5o-Mo ~~~~ .""" \, :.s pr~::t-r Nam . ere Titl~ ;{-~~ ( . '-' C:\Docurnents and Settings\Bpayne\My Documents\Office Admin\FIeet\ Weed Dump Truck Bid Package.doc 5 AQENOA ITEM NO. S ..' PAGE 0 OF 22- ~, ~,~ .". '. TO ACCOMPANY BID SUBMITTAL All bidders are to check "Comply" or "Exception" on the line provided for each line item of the specifications. Specifications ? {Ie t/J'-r . I () f+ 3~o-tJ 6P# ,-.... Dump Truck Purchase ;~~~e D~:;g~:;;;;P ;;;;;5 ;r:~:th;5;:,t d};;;;;w-- I. M~/;;:;;::;;";;k..s WARRANTY: Warranty period to begin when each vehicle is placed into service by the Ci ty. The minimum warranty requirements are as follows: A. BASIC: Minimum 0-36 months, minimum 36,000 miles, 100% parts and labor on the entire vehicle, no deductions, including battery, with exceptions for tires, service adjustments, and consumer items. ~ . Comply ~ Exceptlon B. CORROSION: Minimum 0-60 months, 100,000 ~es. Comply Exception II. SERVICE FACILITIES: The vendor shall operate a service facility capable of performing most repairs associates with the equipment they represent.. This facility shall be located within 20 miles of the City, and be stocked with common replacement and high wear parts, as may be designated by equipment manufacturer, and approved by the City. Comply ~ Exception ,-.... III. TECHNICAL REQUIREMENTS: The following specifications for the unit described. All shall be incorporated in the equipment furnished and installed into a complete operation. are minimum features below and all items unit ready for A.. TYPE: New and unused 4 x 2 Dump Druck, wi th a minimum factory rated advertised capacity of 15,000 lb. GVW. Comply ......- Exception wU t:E-t.::t:t~~~tts Comply C. ENGINE: Gasoline, minimum 300 hp, with emission vehicle (LEV) rating. ".....-- Exception Comply factory low ~ Exception D TRANSMISSION: Automatic Comply vi Exception ,........ C\Documents and Settings\Bpayne\My Docwnents\Office Admin\FIeet\ Weed Dump Truck Bid Package.doc 6 AQENDA ITEM NO. 5' '-, PAGE-L OF ~ ::t E AXLES: As required for the GVW proposed, City. to have choice of available ratios. Comply ~ Exception F SUSPENSION: as specified for the GVW proposed, with heavy duty front and rear shock absorbers. Comply v Exception ...." G POWER ASSISTS: Brakes and steering. ~ Comply Exc;eption H WHEELS AND TIRES: 225/70R19.5 tubeless steel belted radials with black sidewalls. All-season treads shall be provided if available, including one full size spare wheel and tire, equal to the other four. A tire carrier and jack shall be provided. fjAJ~~~ I ELECTRIC EQUIPMENT: To comply Comply Exception .,/ 'with SAE standards Comply ~~ Exception , 1. ALTERNATOR: Minimum 95 amp rating. Alternator rating:~amps 2. BATTERY: Full cranking Amps capaci tj' J CAB-CHASSIS EQUIPMENT: maintenance free type, minimum 700 cold at 0 deg., and 100 minutes reserve~ Comply ~cePtion~ .. -- 1. WINDSHEILD WIPERS: Two speed min~mum, with intermittent/delay. Comply / Ex~e9tion "'-' 2. MIRRORS: Inside day/night flip type, outside left and right extendable for trailering. Comply ~ Exception 3. SEAT: Full width bench or upholstered in heavy duty 04 qva~!a~le cOtor~. 60/40 split bench type seat vinyl, City to have a choice Comply V" Exception_ 4. WINDOWS: Power door windows. Comply l~ExcePtion 5. FLOORING: Black rubber type, full cover9ge'flooring. Comply ~ Exception 6. RADIO: AM/FM type, with clock. Comply ~ Exception 7. DOME LIGHT: One. With door switches. ~ Comply ~ Exception ,. 8. GLOVE BOX: With door. Comply / Exception ...." C\Docwnenls and Settings\Bpayne\My Docwnents\Office Admin\Fleet\ Weed Dump Truck Bid Package.doc 7 ACiENDA ITEM_~O. S "-. PAGE ~ OF ~?. 9. CIGARETTE LIGHTER: Mounted in the dash area. Comply ~ Exception ;"""'" lO.FUEL TANK: Capacity as regularly furnishedr containing full amount of fuel at ti~e of delivery to the City. Fuel tank Capacity ~ Comply Exception K. DUMP BED: To be equipped with a dump bed with tail gate and tool box mounted rear of cab on each side of vehicle as shown in the photographs below. IV. PAINTING: This equipment shall be painted with a City approved white acrylic enamel. Comply V Exception ~, V. OTHER EQUIPMENT: Bidders shall provide the following: 1. A. PARTS LISTS AND SHOP MANUALS: The vendor shall provide a total of one complete parts list, and one complete shop manual, each containing complete information on the engine, transmissionr emission system, and electric wiring schematic~iag~am. Comply ~ Exception 2. TRAILERING PACKAGE: includes 2" receiver type heavy duty trailering hitch, 7 wire harness (harness includes wires for: park lamps, backup lamps, right turn, electric "brake leadr battery, and ground) with independent fused trailering circuits mated to a 7-way sealed connector, 7- way to 4-way trailer adapter, instrument panel jumper wiring harness for electric brake cont7o ler. Also, includes high capacity air cleaner. . Comply Exception Note: Purchase price shall be the "out the door" price with all tax, license and other fees and costs. With respect to leases, bidder shall provide the proposed lease contract and all applicable financial terms and conditions. Lease shall be a lease option to buy with ownership after last payment. ~ C: \ Documents and Settings \ Bpayne \My Documents \ Office Admin \Fleet\ Weed Dump Truck Bid Package.doc . S 8 AQENDA ITEM NO.- PAGEL Of ?.:L INSTRUCTIONS TO BIDDERS BIDDERS KNOWLEDGE Bidders must satisfy themselves by personal examination of the Specifications. No bidder shall, at any time after submission of a proposal, make any claim or assertion that there was any misunderstanding or lack of information regarding the ......" specifications. Any errors, omissions, or discrepancies found in the Specifications, or other Contract documents shall be called to the attention of the City Public Works Manager and ciarified prior to the submission of proposals. If any person contemplating submitting a bid is in doubt as to the true meaning of any part of the Specifications, or other Contract documents, he may submit to the Public Works Manager a written request for the interpretation thereof, and the person submitting the request will be responsible for its prompt delivery. Any interpretation of the Contract documents will be made only by addendum duly issued and a copy of such addendum will be mailed or delivered to each person receiving a set of such documents. PROPOSAL FORMS Bids shall be submitted in writing on the proposal forms provided by the City of Lake Elsinore. All information requested therein must be clearly and legibly set forth in the manner and form indicated. SUBMISSION OF BIDS The envelope enclosing the proposal shall be sealed and addressed to the City Clerk, City of Lake Elsinore, 130 South Main Street, Lake Elsinore, California 92530. The envelope shall be plainly marked in the upper left-hand corner with the name and address of ......." the bidder and bear the words, "PROPOSAL FOR", followed by the name of the project being bid and the date and hour of b~d opening. Proposals may be mailed or delivered the bidder's responsibility alone proposal to the City's designated stipulated for bid opening in the proposals will not be considered. by messenger; however, it is to ensure delivery of the official prior to the time Notice Inviting Bids. Late IRREGULAR PROPOSALS Unauthorized conditions, limitations proposal will render it irregular rejection. or provisions attached to a and may be cause for its Alternate proposal,s may not be considered unless specifically requested. Proposals may be rejected by the City for the following reasons: (a) If the proposal form furnished is not used or is altered. (b) If there are unauthorized additions, conditional or alternate bids or irregularities of any kind. (c) If the proposal is not properly signed by the bidder. ......" C:\Documents and Settings\Bpayne\My Documents\Office Admin\Fleet\ Weed Dump Truck Bid Package.doc 2 A<aENDA ITEM NO. 5 " PAGE lQ.. OF ::2.:l. r-- WITHDRAWAL OF PROPOSALS A proposal may be withdrawn by a written request ~igned by the bidder. Such requests shall be delivered to the City's designated official prior to the bid opening hour stipulated in the Notice Inviting Bids. The withdrawal of a proposal will not prejudice the right of the bidder to submit a .new proposal, providing there is time to do so prior to bid opening. RELIEF OF BIDDER If the bidder claims a mistake was made in his proposal, the bidder shall give the City written notice within five (5) days after the date for submittal of proposals of the alleged mistake, specifying in the notice in detail how the mistake occurred. Relief will be granted only for clerical errors and at City's discretion. AWARD OF CONTRACT The Award of Contract, if made, will be to the lowest responsive, responsible bidder whose proposal complies with the requirements of .the specifications. Within thirty (30) days after the bid submittal date, the City will act either to accept a bid proposal or to reject all proposals. The acceptance of a bid proposal will be evidenced by a Notice of Award of Contract in writing, delivered to the bidder whose proposal is accepted. No other act of the City shall necessarily constitute acceptance of a bid proposal. City reserves the right to reject any or all proposals, to waive any irregularity, and to take the bids under advisement for a period of 30 days, all as may be required to provide for the best interests of the City. No contract shall be binding upon the City until the.same has been ~ approved by the Board. ,,-. C\Documents and Settings\Bpayne\My Docurnents\Office Admin \F1eet\ Weed Dump Truck Bid Package.doc 3 AQENDA ITEM NO. 5 ''"'' PAGE-Ll OF 7...?-... !1~11 , .- .)_._--~" ~.. Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 '-" Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com Chevrolet CC4500 VEHICLE DETAILS SELECTED MODEL - CC4C042 Regular Cab Code CC4C042 Description 2004 Chevrolet CC4500 Regular Cab Front Wt * 4,753.50 Rear Wt * 2,681.80 SELECTED VEHICLE COLORS - CC4C042 Regular Cab Code Description 69V Interior: Very Dark Pewter 50U Exterior 1: Olympic White 50L Exterior 2: Olympic White ......" SELECTED OPTIONS - CC4C042 Regular Cab CATEGORY Code Description PREFERRED EQUIPMENT GROUP C4C042 CUSTOM/BASE MODEL ENGINE LRW VORTEC 8100 MD GASOLINE V8, 325 HP (239 KW) @ 4000 RPM AND 450 LB-FT TORQUE (610 N-M) @ 2,800 RPM. -Maximum engine speed 5000 rpm OPTION PACKAGE NO OPTION PACKAGE DESIRED GVWR C7P 16,000 LBS. (7257 KG) CAPACITY -GCWR limited to 24,000 lb. (10,866 kg) (STD) (Requires FR5 6250 Ibs. (2835 kg) front axle) EMISSION YF5 AIR CLEANER K45 CALIFORNIA STATE REQUIREMENTS AIR CLEANER, HEAVY DUTY increase capacity design for severe dust conditions (N/A with Diesel engines) ALTERNATOR Report content is based on current data ,version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/200411:02:00 AM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: ......, March 16, 20042:23:26 PM AaENDA ITEM NO. PanS ~ PAGE.12::.. Of 2-d:::- i "~II .r'--..IIl~., :.11 Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com ,-.. Chevrolet CC4500 VEHICLE DETAILS SELECTED OPTIONS - CC4C042 Regular Cab CATEGORY /"'" Code Description ALTERNATOR K68 AD230, DELCO REMY 105-AMP MAXIMUM (STD) (N/A with YW2 Wrecker Package) BATTERY TNQ SINGLE, 700 CCA, DELPHI HEAVY-DUTY FREEDOM BS 31-700 12V- 115-minute reserve capacity @ 27 degrees C, 700 CCA @ -18 degrees C (Gasoline engines only) (Required with VNF isolator battery) VNF ISOLATOR, BATTERY - combinations include one BS-31-700, 700 CCA, isolator battery VNF and TNN = 3 batteries VNF and TNQ = 2 batteries, (Available only with TNN Dual, 700 CCA Delphi BS-31-700 or TNQ Single, 700 CCA Delphi BS-31-700) EXHAUST SYSTEM NB5 SINGLE HORIZONTAL -passenger side mounted inside frame rail, stainless-steel with gasoline engines, aluminized steel with diesel engines (STD) POWER TAKE OFF PTO ELECTRONIC ACTIVATION SWITCH, (ELECTRIC HAND THROTTLE), IP MOUNTED -When activated, it adjusts engine rpms. There are two engine rpm selections available which are preset at the factory. Engine RPM settings can be modified at the dealer or body company. PTO price includes cruise control; includes power-take-gear in transmission. PTO access is available on driver side only, (Includes K34 cruise control) (N/A with UF3 high idle switch) TRANSMISSION Report content is based on current data version referenced. Any performance-related calculations are offered solely as /"'" guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/2004 11 :02:00 AM OCopyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: AaENOA ITEM NO. S Page 2 ". PAGE -l2- OF ~::L March 16, 20042:23:26 PM ..~II , '- . ... '. ........ r'- A..,,,,"., "" Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 ......, Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com Chevrolet CC4500 VEHICLE DETAILS SELECTED OPTIONS - CC4C042 Regular Cab CATEGORY Code Description TRANSMISSION AUTOMATIC, ALLISON 1000 SERIES -with 0.71 overdrive. Torque Rating: 520 Ib-ft (705 N-m). Column shift and Parking pawl. Base model does not include power take-off gear. To include PTO gear please order with RPO "PTO". Includes transmission-oil cooler located inside radiator and an air-to-oil auxiliary cooler. PTO mounting location on the driver's side. With Option PTX, the truck will be equipped with the Allison 1000HS Highway Series transmission. When ordered with option PTO, the truck will be equipped with the Allison 1000RDS Rugged Duty Series transmission. When ordered with option YF2 Ambulance Package or with ANM Fire and Rescue Package, the truck will be equipped with the Allison 1000EVS Emergency Vehicle Series transmission. (STD) FRONT AXLE FR5 6250 LBS. (2835 KG) CAPACITY -I-beam Wide-trac. Up to 54 degree turn angle, (Includes 2-piston brake apply calipers) (Includes C7P 16,000 Ibs. (7257 kg) GVWR) (STD) FRONT SUSPENSION FK6 7000 LBS. (3175 KG) CAPACITY (includes stabilizer) (STD) FRONT WHEEL Q91 19.5" X 6.0" (49.5 CM X 15.2 CM), STEEL DISC -8-hole. 7,280Ibs. (3302 kg) capacity (STD) FRONT TIRE XTN 225/70R19.5F -7280 Ibs. (3302 kg) capacity, (With R4A Goodyear or R4L Michelin, requires R3C front premium highway tread; with R4N Bridgestone requires R3M front all season tread) (STD) FRONT TIRE BRAND R4A GOODYEAR (STD) (Requires S4A Goodyear) FRONT TIRE TREAD R3C PREMIUM HIGHWAY (STD) (Requires R4A Goodyear or R4L Michelin) SINGLE SPEED REAR AXLE GL4 SINGLE SPEED, 11,000 LBS. (4990 KG) CAPACITY -full floating, Includes 2-piston brake applied calipers (STD) M74 ......, AXLE RATIO Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines, Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/2004 11 :02:00 AM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: ......, March 16, 20042:23:26 PM A~NDA ITEM NO. S \: "'-.. PAGEfi.. OF ?.- ~ Page 3 9~.1 I '- ...... - . n~: .w=. .,. Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com r' Chevrolet CC4500 VEHICLE DETAILS SELECTED OPTIONS - CC4C042 Regular Cab CATEGORY Code Description AXLE RATIO 008 4.88:1 (STD) (Requires GL4 rear axle) REAR SUSPENSION GR3 MULTI-LEAF, 11,000 LBS. (4990 KG) CAPACITY (STD) REAR WHEEL Q92 19.5" X 6.0"(49.5 CM X 15.2 CM), STEEL DISC -8-hole. 14,560 Ibs. (6604 kg) capacity (STD) REAR TIRE /""' YTN 225/70R19.5F -13,660 Ibs. (6196 kg) capacity, (With S4A Goodyear, requires S3C rear premium highway tread or S3H rear traction tread; with S4L Michelin, requires S3C rear premium highway tread or S3J rear highway traction tread; with S4N Bridgestone requires S3M rear all season tread) (STD) REAR TIRE BRAND S4A GOODYEAR (STD) (Requires R4A Goodyear) REAR TIRE TREAD S3C PREMIUM HIGHWAY (STD) (Requires S4A Goodyear or S4L Michelin) SPARE WHEEL SNF FRONT -Provides a steel spare to match front steel wheels or an aluminum spare to match aluminum front wheels-matches size and type of rear wheel, (Requires P53 front tread match when front spare tire is ordered) SPARE TIRE ZTN 225/70R19.5 (F) (Requires P53 front or P54 rear tread match when front or rear spare is ordered) SPARE TIRE TREAD P53 FRONT, MATCH (Requires SNF front spare wheel) WHEELBASE EG9 152" (386.1 CM) -with 84" (213.4 cm) CA and 146.6" (372.4 cm) CEo Includes a 6 mm 80,000 psi (551,600 kPa) yield strength, steel frame, RBM: 610,400 Section Modulus 7.63 FUEL TANK Report content is based on current data version referenced. Any performance-related calculations are offered solely as /""' guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/2004 11 :02:00 AM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: c:; March 16, 20042:23:26 PM AfiiENOA ITEM ~O. Page 4 '" PAGE 15 OF ~:L O!~II t -.- f,4 ... L..L.... Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 ......" Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com VEHICLE DETAILS Chevrolet CC4500 SELECTED OPTIONS - CC4C042 Regular Cab CATEGORY Code Description SINGLE, 40-GALLON (151L) FUEL CAPACITY -gas and diesel, located behind rear axle with fuel fill neck through the frame rail, Includes 2 auxiliary fuel ports and driver side and passenger side fill neck capability, (N/A with YW2 wrecker package or EC9 128" (325.1 em) with 60" (152.4 em) CA) (Optional on all wheelbases over 128") MINIMUM OVERHANG = 60" (5 FEET) CHASSIS CABLE U86 WIRING HARNESS 7-WIRE -full trailer routed to end of the frame with receptacle DRIVER CONVENIENCE PACKAGES ZQ2 DRIVER CONVENIENCE PACKAGE Includes power door locks, power windows, and a tweeter speaker in each front door MISCELLANEOUS CAB EQUIPMENT DT4 SMOKERS PACKAGE -cigarette lighter/muffin ashtray located on center console CRUISE CONTROL, (Included with ZQ3 driver convenience package and PTO power-take-off) AIR CONDITIONING C60 AIR CONDITIONING INSIDE REARVIEW MIRRORS D36 INSIDE DAY/NIGHT REARVIEW MIRROR DRIVER SEAT AS4 FUEL TANK N23 K34 ......" HIGH-BACK BUCKET, FIXED HEIGHT, MANUAL ADJUSTER -storage in the seat riser with a small lip at the front to stop contents from sliding out (STD) PASSENGER SEAT A58 TWO-PERSON, STORAGE UNDER FOLD-UP SEAT AND IN CENTER SEAT BACK AIRBAGS AL3 RADIO SUPPLEMENTAL INFLATABLE RESTRAINTS NOT INCLUDED (STD) Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/2004 11 :02:00 AM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: S AQENOA ITE~(~O. :l.:L "'" PAGE...u:2- OF "-" March 16, 20042:23:26 PM Page 5 ..~.l , - . ...Lt_L .. , '. Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: - dhampton@lakechevrolet.com r-- Chevrolet CC4500 VEHICLE DETAILS SELECTED OPTIONS - CC4C042 Regular Cab CATEGORY Code RADIO UM7 Description DELCO AM-FM STEREO RADIO -with coaxial speakers in all door panels (STD) OUTSIDE REARVIEW MIRROR DB5 MANUAL, 102" (259 CM) WIDE LOAD, INTEGRAL ARM, INTEGRAL CONVEX MIRROR -black molded composite 12" x 7" (30.5cm x 17.8 cm) with 6" x 7" (15.2cm x 17.8cm) convex section (STD) /""" PAINT ZY1 SOLID PAINT (STD) INTERIOR TRIM 691 VERY DARK PEWTER (STD) (Requires 69V Very Dark Pewter Vinyl or 69C Very Dark Pewter Cloth) SEAT TRIM V VINYL SEAT TRIM (STD) OPTIONS TOTAL Report content is based on current data version referenced. Any performance-related calculations are offered solely as .".-... guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/2004 11 :02:00 AM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: A&ENOA ITEM NO [; March 16, 20042:23:26 PM . _ Page 6 '", PAGEJ..2 OF :l ~ ./}tJ.1 , '- .....~"" .lllL :.. Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com 'oWl' Chevrolet CC4500 VEHICLE DETAILS STANDARD EQUIPMENT - CC4C042 Regular Cab EXTERIOR · Bumper, front, steel, 96" (243.8 em) wide - styled to minimized wall to wall turn diameter painted argent · Windows, Solar-Ray tinted - all windows · Exterior roof drip moldings · Provisions for mounting front license plate · Integral grille and fenders - The grille is the same color as hood with single halogen head lamps. · Windshield wipers, intermittent, with pulse washers · Steps under cab doors · Mirror, manual, 102" (259 em) wide load, integral arm, integral convex mirror - black molded composite 12" x 7" (30.5cm x 17.8 em) with 6" x 7" (15.2cm x 17.8cm) convex section ....., · Paint scheme, solid, upper color, Summit White ~ Paint scheme, solid, lower color, Summit White Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/2004 11 :02:00 AM OCopyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: ~ March 16, 20042:23:43 PM c- A~ENDA ITEM NO. J PAGE.JK... OF ~ '")..... Page 1 ....-- ,.,.-- Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com ,,:?f:J.1 .. j At ' ~.Ilr Chevrolet CC4500 VEHICLE DETAILS STANDARD EQUIPMENT - CC4C042 Regular Cab INTERIOR · Molded vinyl floor covering · Vinyl door trim panels - with storage pocket on front doors, beverage holders, and reflector on all doors · Headlamp warning buzzer · Steering wheel, simulated leather · Sunshades, passenger side and driver side, vinyl-covered · Warning tone, key-in-ignition · Seat belt warning indicator · Trim console - located next to driver's seat, removable ashtray cup and two cupholder · Coat hooks (2) located on cab back panel · Cloth headliner · Tachometer with automatic and manual transmissions · Electronic engine hour meter · Steering, power - ZF variable ratio power · Gauges, low oil pressure and coolant level, high coolant and engine oil temperature · Engine "Check Gauges" telltale light and buzzer, oil pressure gauge · Powerpoints - one in-cab power source (in addition to optional cigarette lighter) for electrical plug-in accessories · Underhood bodybuilder connections accessory power supply - Provides 12V power supply from the battery with two separate 30 amp fused circuits · Air conditioning not desired - this option should be ordered only when a customer does not require air conditioning · Seat, driver, high-back bucket, fixed height, manual adjuster - storage in the seat riser with a small lip at the front to stop contents from sliding out · Seat, passenger, high-back bucket, fixed height, manual back angle adjuster - storage in the seat riser with a small lip at the front to stop contents from sliding out · Radio, Deleo AM-FM stereo radio - with coaxial speakers in all door panels · Interior trim, Very Dark Pewter (Requires 69U Very Dark Pewter Vinyl or 69C Very Dark Pewter Cloth) · Seat trim, vinyl, Very Dark Pewter Report content is based on current data version referenced. Any performance-related calculations are offered solely as ,.,.-- guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/2004 11 :02:00 AM OCopyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: S March 16, 20042:23:43 PM A~ENDA ITEM NO. ' " PAGEli-OF 2 ~ Page 2 ~~II , .- . .. ... ..... ," A....". :eJb Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com ,..., Chevrolet CC4500 VEHICLE DETAILS STANDARD EQUIPMENT - CC4C042 Regular Cab MECHAN/CAL · GVWR, 16,000 Ibs. (7257 kg) capacity - GCVWR limited to 24,000 lb. (10,866 kg) (Requires FR5 6250 Ibs. (2835 kg) front axle) · Engine, Vortec 8100MD gasoline V8, 225 hp (167 kw) @ 3600 rpm and 350 Ib-ft torque (473 N-m) @ 1,200 rpm.- Maximum engine speed 5000 rpm · Air cleaner, dry type · Cooling, anti-freeze protection temperature of -40 degrees F (-40 degrees C) · Road Speed Governor, controlled by the speed rating of the tires ordered which will be less than or equal to 85 mph (137 kph) - 60" (152.4 em) CA with manual transmission and 4.88 rear axle are speed rated to 80 mph (129 kph) · Alternator, AD230 Deleo Remy 105-amp maximum (N/A with YW2 wrecker package) · Battery, single, 600CCA Delphi Freedom 12V - 115-minute reserve capacity @ 27 degrees C, 600 CCA @ -18 degrees C grounded directly to starter, (Requires LOR gasoline engine) (N/A with ANO snow plow prep or YW2 wrecker packages) · Exaust, single horizontal - passenger side mounted inside frame rail, stainless-steel with gasoline engines, aluminized steel with diesel engines · Option PTO not required - This option should only be ordered when a customer specifically does not require an electric hand throttle for use with power-take-off provisions. (Note: may delete transmission PTO gear.) · Transmission, Allison 1000 Series automatic - with 0.71 overdrive. Torque Rating: 520 Ib-ft (705 N-m). Column shift and Parking pawl. Base model does not include power take-off gear, to include PTO gear please order with RPO "PTO". Includes transmission-oil cooler located inside radiator and an air-to-oil auxiliary cooler. PTO mounting location on the driver's side. · Front axle, 6250 Ibs. (2835 kg) capacity - I-beam Wide-trac. Up to 54 degree turn angle, (Includes 2-piston brake apply calipers) (Includes C7P 16,000 Ibs. (7257 kg) GVWR) · Front suspension, tapered leaf, 7000 Ibs. (3175 kg) capacity (includes stabilizer) · Front shock absorber, diameter 1.375" (35mm) · Front stabilizer bar, 2" x 2" square tube (5cm x 5cm) · Front wheels, 19.5" x 6.0" (49.5 cm x 15.2 em), steel disc - 8-hole. 7280 Ibs. (3302 kg) capacity · Front tire size, 225/70R19.5F - 7280 Ibs. (3802 kg) capacity, (With R4A Goodyear or R4L Michelin, requires R3C front premium highway tread; with R4N Bridgestone requires R3M front all season tread) · Front tire manufacturer code, Goodyear (Requires S4A Goodyear) · Front tread, premium, highway '-'" Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/2004 11 :02:00 AM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved3 Customer File: 2004 2:23:43 PM AQENOA ITEM NO. " PAGE ~D OF ~ :::L ......", March 16, Page 3 ..~II ~ . -. .' . . .... {"&!lA... -w Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com ,,- Chevrolet CC4500 VEHICLE DETAILS STANDARD EQUIPMENT - CC4C042 Regular Cab ,.-. · Rear axle, single speed, 11,000 tbs. (4990 kg) capacity - full floating, Includes 2-piston brake applied calipers · Rear wheel drive · Rear axle ratio, 4.88:1 (Requires GL4 rear axle) · Rear suspension, multi-leaf, 11,000 Ibs. (4990 kg) capacity · Rear shock absorber, 1.375" (35mm) · Rear wheels, 19.5" x 6.0" (49.5 cm x 15.2 cm), steel disc - 8-hole. 14,560 Ibs (6604 kg) capacity · Rear tire size, 225/70R19.5F - 13,660 Ibs. (6196 kg) capacity, (With S4A Goodyear, requires S3C rear premium highway tread or S3H rear traction tread; with S4L Michelin, requires S3C rear premium highway tread or S3J rear highway traction tread; with S4N Bridgestone requires S3M rear all season tread) · Rear tire manufacturer code, Goodyear · Rear tread, premium, highway · Wheelbase, 128" (325.1 cm) - with 60" (152.4 cm) CA and 100" (254 cm) CEo Includes a 6 mm 80,000 psi (551,600 kPa) yield strength, steel frame, RBM: 610,400 Section Modulus 7.63 (Requires KYW 75 mph (120 kph) road speed governor with RPO options M74 automatic transmission and GL8 13,500 Ibs. (6123 kg) capacity rear axle) · Frame, 6mm 80,000 psi (551,600 kPa) yield strength, steel frame, RBM: 610,400 Section Modulus 7.63 · Fuel tank, single, 25-gallon (95L) fuel capacity - gas and diesel located midship between the frame rails, with fuel fill neck located over top of frame rail (this option uses the mid-frame tank included in the NG6 dual tank option), (Included in YW2 Wrecker Package) (Standard on 60" (152.4 cm) CA), (Optional on all other CA's) MINIMUM OVERHANG = 36" (3 FEET) · Fuel sender assembly. Robust fuel pump · Tethered fuel cap · Brakes, front, power, 4-wheel disc, 4 channel ABS 2-piston - (See Front Axle options for more detail) · Brakes, rear, power, 4-wheel disc, 4 channel ABS 2-piston - (See Rear Axle options for more detail) SAFETY · 4-wheel disc, 4-channel ABS · Air bags, Supplemental Inflatable Restraints not included. · This vehicle does not include any air bags Report content is based on current data version referenced. Any performance-related calculations are offered solely as ,,- guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/200411:02:00 AM @Copyright 1986-2002 Chrome Systems. Corporation. All rights reserved.S Customer FIle: AQENOA ITEM NO. 2004 2:23:43 PM . tj \ "/ "2- " PAGE~OF d- March 16, Page 4 ~~.I I '- .. . . . .-,.. .. '... .' J A......,. - . :.. Prepared By: Dennis Hampton COMMERCIAL TRUCK MANAGER LAKE CHEVROLET TRUCK DE LAKE ELSINORE, CA 92531 """" Phone: (909) 674-3116 Fax: (909) 674-9753 E-mail: dhampton@lakechevrolet.com Chevrolet CC4500 WARRANTY INFORMA TION WARRANTY INFORMATION - CC4C042 Regular Cab WARRANTY Basic: 2 Years/Unlimited Miles Drivetrain: Vortec 8100 Gas Engine 2 Years/Unlimited Miles Duramax 6600 Diesel Engine 5 Years/100,OOO Miles *$100 deductible after 36,000 Miles per event Duramax 7800 Diesel Engine 3 Years/Unlimited Miles Caterpillar C7 Diesel Engine 3 Years/150,OOO Miles or 3,600 Hours -Towing, for engine related failures, will be covered for the first 12 months. Parts and Labor the first 24 months; parts only for 36 months. Manual Trans - 2 Years/Unlimited Miles Allison 1000, 2000, 2200, 2400 including HS and RS models- 3 years/unlimited miles Allison 1000MH, 2200MH - 5 years/unlimited miles Allison 1000EVS, 2200EVS, 3000EVS, 3500EVS, - 5 years/unlimited miles Allison 3050, 3060, 3066, 3550, 3560 - 2 years/unlimited miles Rear Axle: 2 Years/Unlimited Miles Frame Rails and Cross Members: 5 Years/Unlimited Miles Cab Corrosion-Perforation: 5 Years/Unlimited Miles Emissions for Gas: 5 Years/50,OOO Miles Emissions for Diesel: 5 Years/100,OOO Miles ......." Report content is based on current data version referenced.. Any performance-related calculations are offered solely as guidelines, Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 85.3, Data updated 03/09/2004 11 :02:00 AM @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: S 2004 2:23:43 PM AaENDA ITEM NO. . " PAGE ~ 'J... Of d- ~ ......." March 16, Page 5 ""..- CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: RICHARD W A TENP AUGH, CITY MANAGER DATE: JUNE 22, 2004 SUBJECT: RESOLUTION - APPROPRIATION LIMITS FN 2004-05 (PROPOSITION 4) BACKGROUND: Article XIIIB of the State Constitution specifies that the City can annually increase its appropriation limits by a factor comprised of the change in population combined with either the change in California per capita personal income or the local assessment roll due to local non- residential construction. ""..- DISCUSSION: Changes are as follows: California Per Capita Personal Income Assessment Roll Increase due to non-residential construction State Department of Finance- Population 35,538 @ 1/1/04 3.28% Not available 6.13% FISCAL IMP ACT~ This population increase should result in an increase in State Subventions that are calculated on a per capita basis. RECOMMENDA TION~ Adopt Resolution No. 04-~ setting the City's FN 2004-05 appropriation limit at $37,029,883. PREP ARED BY: a) ,.-.. A~ENOA ITEM NO. Co PAGEL OF (/7 REVIEWED BY: APPROVED FOR AGENDA LISTING: Matt N. Pressey, Director of A ~~ fl J Richard Watenpa gh~age . """ """ """ AfaENOA 'TEM NO. ~ PAGE~OF (p - ~ 2003-04 Appropriations Limit: Add 2004-05 Adjustments: California Per Capita Personal Income (3.28%) State Department of Finance Population Growth Percentage for Lake Elsinore (6.13%) 33,538 @ 1/1/2004 2004/05 Appropriation Limit: /'"". /'"" CITY OF LAKE ELSINORE FlY 2004-05 APPROPRIATIONS LIMIT $33,725,779 $1,106,206 $2,197,898 $37,029,883 .M.ENDA ITEM NO. ~ PAGE.3--.OF~ RESOLUTION NO. 04-~ ~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2004-05 FOR THE CITY OF LAKE ELSINORE IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE. WHEREAS Article XIII B of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held on November 6, 1979 and amended in June, 1990 by the people of the State of California (Proposition 111), provides that the total annual appropriations subject to limitations of each local government shall not exceed the appropriations limit of such entity for the prior year adjusted for changes in the cost of living and population except as otherwise specifically provided for in said Article; and """ WHEREAS Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting and that fifteen days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and WHEREAS Proposition 111 as approved by the voters of the State of California, requires a recorded vote of the City council regarding which of the annual adjustment factors have been selected each year; and WHEREAS at the time of adoption of this resolution, data necessary to calculate the increase in the non-residential assessed valuation was not available from the County Assessor's ......., . AaENDA ITEM NO. (0 . PAGEL OF ~ ,- office; and WHEREAS Section 7902(a) of the Government Code sets forth the method of determining the appropriations limit for each local jurisdiction for the 2004-05 fiscal year; and WHEREAS the City Council of the City of Lake Elsinore wishes to establish the appropriations limit for fiscal year 2004-05 for the City of Lake Elsinore. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elsinore, California, as follows: Section I: That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Lake Elsinore for fiscal year 2004-05 was available to the public in the Finance Department of said City at least fifteen days prior to this date. /""'" Section 2: That the growth in California Per Capita Income and City Population were selected for the 2004-05 fiscal year. Section 3: That there may be a need to amend the inflation factor selected and adjust the appropriations limit once the non-residential assessed valuation data becomes available from the county Assessor' s Office~ Section 4: That the appropriations limit for the City of Lake Elsinore as established in accordance with Section 7902(a) ofthe California Government Code is $37,029,883. ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 22nd day of June, 2004. "...... AaENDA ITEM NO. ~ P,~GE 5 _ OF (~ ----------------------------------------------------------------------- Mayor of the City of Lake Elsinore "'-" Attest: Vicki Kasad, City Clerk of the City of Lake Elsinore I, Vicki Kasad, City Clerk of the City of Lake Elsinore, California, hereby certify that the foregoing resolution was duly and regularly introduced and adopted by the City council of said City at its meeting held on the 22nd day of June, 2004, by the following vote, to wit: Ayes: Noes: Absent: IN WITNESS HEREOF I have hereunto set my hand and affixed the official seal of the City of Lake Elsinore, California, this day of ""'" Vicki Kasad, City Clerk of the City of Lake Elsinore ~ AcaENDA ITEM NO. (p PAGE (p OF (p ,,-.. CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: DICK WATENPAUGH, CITY MANAGER DATE: JUNE 22, 2004 SUBJECT: PUBLIC SAFETY ADVISORY COMMISSION RECOMMENDATION BACKGROUND The City Council modified the Municipal Code referencing a Public Safety Advisory Commission on March 9, 2004. Commissioners were subsequently appointed and the Commission held its first organizational meeting on May 12,2004. The second meeting with a full agenda packet and formal structure was held on June 9, 2004. During the budget approval process for Fiscal Years 04/05 & 05/06, the City Council also approved a budget of$20,000 annually for Commission/Committee support for Public Safety Advisory Commission and the various Committees that may be established on an ad hoc basis from time to time. ,,-.. DISCUSSION At the meeting of June 9, 2004 the Public Safety Advisory Commission approved a recommendation to the City Council to request the expenditure of funds from the approved budget in the amount of $3,000 for the development of a web page related to public safety services on the City's existing web site. The Commission also approved a budget of $7,000 towards a public safety brochure that would assist in public awareness of the myriad of safety programs available to assist local residents, businesses and neighborhoods. Many ofthese programs are not well known and/or have individual documents that provide intricate program detail. A single document that would outline the program types and target participants, contact information, introduction of the Public Safety Advisory Commission and other general information is envisioned at this time. Finally the Commissioners approved the creation of letterhead for the Commission. There would be no additional cost for this service since large use quantities are not anticipated at this time, and it can be created by staff and processed on existing City equipment. Should large quantities be needed in the future, funds would need to be budgeted for printing. ,,-., FISCAL IMPACT The Public Safety Advisory Commission proposes to expend a total of $10,000 on web site improvements, brochure development and printing from the approved Fiscal Year 04/05 budget totaling $20,000. Staff costs for these services would be absorbed in the City Manager's Department budget. .~ I h,",Jo____" P""'V' 1 <- "^;::'::J..;. .~~ __......-__~_..-- ", "~"".''''-' ,," .......~.'.~.". ,..... -" RECOMMENDATION It is recommended that the City Council approve the funding recommendation request from the Public Safety Advisory Commission. '-"" PREPARED BY: MARLENE BEST, ASSISTANT CITY MANAGER APPROVED FOR AGENDA BY: CIJd/!!if1I.~ "-" '-"" ~20" I" ___ J F~~;:7:~_'L ....C'J ~_ L ~ CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: RlCHARDJ. WATENPAUGH DATE: JUNE 22, 2004 SUBJECT: SPRING STREET CURB, GUTTER, AND SIDEWALK PROJECT BACKGROUND At the June 8, 2004, City Council meeting staffwas requested to provide additional information regarding the Spring Street curb, gutter, and sidewalk project. This report provides detail information about the project. DISCUSSION ~ The Spring Street curb, gutter, and sidewalk project provides for the installation of new curb, gutter, and sidewalk on Spring Street between Graham Avenue and Heald Street. The project also addresses a drainage problem at the intersection of Spring Street and Peck Street. Initially the project was going to be overseen by the Public Works Maintenance Division and be installed by the City's concrete maintenance contractor, NPG, under the conditions of our existing maintenance contract. However, after discussion with the City Attorney, staff was informed that California Contract Law identifies new construction as a Public Works Project, which prohibits staff from using our existing concrete maintenance contract for the installation of the project. Therefore, the Public Works Manager met with the City Engineer and both agreed that the project would be presented in the 2004/2005 CIP Budget as part of the curb, gutter, and sidewalk project funded by CDBG funds and managed by the City's Engineering Division. It is unknown what the exact cost will be to install the project, due to the fact that the project will be competitively bid and will be funded under the guidelines of the CDBG Program. Based on costs provided by our concrete maintenance contractor, staff estimates that the project construction cost will be approximately $85,000. FISCAL IMPACT The 2004/2005 CIP Budget provides CDBG funds in the amount of $95,000 for curb, gutter, and sidewalk installation. Staff has identified this funding for the Spring Street curb, gutter, and sidewalk project. Any reserves remaining in the account following the project completion will be requested to roll over into the FY 2005/2006 curb, gutter, and sidewalk project. ~ AQENOA ITEM NO. t PAGEl OF ~ RECOMMENDATION Staff would like City Council to authorize the funding of the Spring Street curb, gutter, and sidewalk project as des .bed in this report. PREPARED BY: APPROVED BY: APPROVED FOR AGENDA LISTING: ..., ( ......" ......" ACiENOA ITEM NO. ~ "'.PAGE ~ OF .~ ~ CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: RICHARDJ. WATENPAUGH DATE: JUNE 22, 2004 SUBJECT: PAVING OF WILSON WAY BACKGROUND In 1991, the City began the process of paving over dirt streets in the Country Club Heights Neighborhood as funding became available. In the year 1991, one mile of dirt streets were paved. In the year 2000, three miles of dirt streets were paved. Over the past year staff has received requests to pave Wilson Way, which is a dirt street that intersects with Lakeshore Drive in the Country Club Heights Neighborhood. DISCUSSION /"""- The 1991 and 2000, pavement projects in the Country Club Heights Neighborhood consisted of the installation of 2 inches of asphalt pavement over the existing native soil. The asphalt installed for both projects has held up well due to the nature of the soil in the neighborhood. Staff feels comfortable using the same method for future paving projects in the Country Club Heights Neighborhood. Staff has reviewed Wilson Way, as well as streets located in the surrounding neighborhood. After evaluating the streets in the neighborhood of Wilson Way, staff feels that it would be appropriate to pave all of the dirt streets located in the neighborhood rather than just Wilson Way. Wilson Way is 2/1 Oths of a mile long; the neighborhood has an additional 7/1 Oths of a mile of dirt streets, for a total of 9/1 Oths of a mile for the neighborhood, including Wilson Way. FISCAL IMPACT The estimated cost to install 2 inches of asphalt pavement over existing dirt roadway, to a width of22 feet, runs approximately $100,000 per center lane mile. This cost estimate is based on the year 2000 project cost for pavement in the Country Club Heights neighborhood. The cost to pave Wilson Way and the surrounding neighborhood (9/1 Oths of a mile) would cost $90,000. If the City Council wishes to pave Wilson Way only (2/1 Oths of a mile), the cost would be $20,000. Gas Tax Revenues are available to fund this project. ".-... AtiE"NOA ITEM NO....3..- PAGE-LOF '3 RECOMMENDATION Staff would like City Council to consider funding $90,000 for the installation of pavement on Wilson Way and the surrounding streets as described in this report, and provide direction to staff. ) PREPARED BY: t.}.J ((, ~- WILLIAM P A E, P\JBLIC WORKS MANAGER '-" APPROVED BY: ...... APPROVED FOR AGENDA LISTING: ITY SERVICES ......, AGENDA ITEM NO. q ", PAGE ;} Of.:) ......, ,....... L- a> c E :::1 "....... en ~ -- 'C - co a> J: a>-- :::1 c a> ~ E co ~ 0 ~ N ... ~ Q) ... 0 C - C- O >< f/) W - .- 0 ~ ... ~ 0:: " en w (fl Qj U L- eo a. ~ -0 v o o N CO T- C ::l - ...., >. CO l:::J (fl Q) C l:::J Q) ~ AQENDA ITEM NO. q PAGE.3-OF 3 ,-- CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: RICHARDJ. WATENPAUGH DATE: JUNE 22, 2004 SUBJECT: LAKE SHORE DRIVE DRAINAGE IMPROVEMENT BACKGROUND Staff has identified a need to improve the drainage on Lakeshore Drive between the intersections of Wilson Way and Benedict Avenue. Residents in the area have expressed concerns relating to safety to cars traveling Lakeshore Drive during heavy rains due to the impact of water ponding in the roadway. This year's list of unfounded capital improvement projects includes the Lakeshore Drive drainage project. Staff is requesting that City Council consider funding the project this fiscal year. DISCUSSION ,,-.... The City Master Plan Update Project will address long term design and layout issues relating to Lakeshore Drive between the intersections of Wilson Way and Benedict A venue. While these issues are being addressed and prior to any reconstruction of Lakeshore Drive, staff has designed a temporary fix that will address the drainage problem without spending an absorbent amount of money. Staff s plan includes the installation of an asphalt road shoulder to assist with water drainage to existing catch basins and drain pipes; installation of an asphalt berm at the toe of the dirt slope to catch dirt falling from the hillside that may interfere with water drainage; installing an asphalt apron at the intersections of Wilson Way, Saint John Way, and Benedict Avenue to provide an unobstructed path for water through these intersections. Staff suggests that the work be completed by the contractor Hardy and Harper who was the successful bidder for the Asphalt Maintenance Contract and is currently under contract with the City for asphalt maintenance work. FISCAL IMPACT Gas Tax Revenues are available to fund this project in the FY 200412005 Budget. If City Council wishes to move forward with this project, funding will have to be allocated in the amount of $50,000 itemized as follows: ,-- AGE"NOA JTEM NO. J.o -- PAGE-LOF 2- $34,000 - Survey, grading, asphalt road shoulder, asphalt berm $11,000 - Install three asphalt aprons $ 5.000 - Contingency $50,000 - Total ......, RECOMMENDATION Staff would like City Council to consider the funding of the drainage project described in this report and provide direct" n to staff. PREPARED BY: r APPROVED FOR AGENDA LISTING: , P '\:; LIC WORKS MANAGER ITY SERVICES APPROVED BY: ......, ......, AQENOA HEM NO. I 0 '" PAGE~OF ). ,,-... CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: RICHARD J. WATENPAUGH DATE: JUNE 22, 2004 SUBJECT: DUST CONTROL PROGRAM FOR DIRT STREETS BACKGROUND On March 9,2004 City Council approved a contract with Hardy and Harper to provide grading services to the City's dirt streets. The current street maintenance budget is funded to provide the annual grading of all City Dirt Streets one time at a cost of approximately $60,000. This amount does not include the application of a dust control material on the dirt streets. There is a need for a dust control program for the 21.6 miles of dirt streets maintained by the City. Staff would like to fund a dust control program and work under the existing contract with Hardy and Harper to implement the program. ,.-.. DISCUSSION Dust control on dirt streets can be managed by applying a material to the dirt street. The prevailing material used to deal with dust on dirt streets is magnesium chloride. Magnesium Chloride is sprayed onto dirt roadways following the rainy season, and will keep dust under control throughout the summer. In order to obtain optimal performance, it is important that Magnesium Chloride be applied properly. The proper procedure is to apply the Magnesium Chloride in several applications during the road preparation and grading process. This insures that the dust control agent is saturated through the entire road structure and not just the road surface. Some roadways may require additional roadway materials be added due to erosion, such as decomposed granite. FISCAL IMPACT To establish an effective dirt street maintenance program staff recommends that the current budget of $60,000 be increased to $150,000 (an increase of $90,000) Funding is available in Gas Tax Revenue. ,.-.. AfiENOA ITEM NO. _\ \ "" PAGE-L- OF 'l- RECOMMENDATION Staff recommends that City Council consider increasing the current funding for dirt street maintenance from $60,000 to $150,000. The funding would increase the service level of our dirt street maintenance program by providing the following service: ....." 1) Annual Grading of all dirt streets at a cost of $60,000 (currently funded) 2) The annual application of Magnesium Chloride, applied in several applications during road preparation as described in this report, to five center lane miles of dirt roads each year (25 % of inventory each year resulting in a four year cycle for all dirt roads). These five miles of roads will be ripped, groomed, and graded while receiving several applications of magnesium Chloride during the road grading and grooming process. The annual cost is $80,000 (not currently funded). 3) The annual application of Magnesium Chloride to the remaining 16.6 miles of dirt streets that do not receive the multi application of Magnesium Chloride during the rip, groom, and graded process. These 16.6 miles of dirt streets will receive a single application of Magnesium Chloride applied by a water truck in one pass, to the road surface only, following the surface grading of the street. The cost is estimated to be $10,000 (not currently funded). LIC WORKS MANAGER PREP AIRED BY: APPROVED BY: ITY SERVICES APPROVED FOR AGENDA LISTING: .....; .....; AQENDA ITEM NO.---LL- PAGEl OF ~ CITY OF LAKE ELSINORE REPORT TO THE CITY COUNCIL r-- TO: MAYOR AND CITY COUNCIL FROM: DICK WATENPAUGH, CITY MANAGER DATE: JUNE 22, 2004 SUBJECT: PUBLIC HEARING-FN 2004-05 CITYWIDE LIGHTING AND LANDSCAPE MAINTENANCE DISTRICT BACKGROUND On June 8, 2004 (same items attached) the City Council adopted the appropriate resolutions to commence the Fiscal Year 2004-05 proceedings and the Notice of Public Hearing on June 22, 2004. DISCUSSION With the passage of Proposition 218 in November 1996, the District now consists of exempt facilities only. The District Engineer will be available for a brief overview of the District proceedings if needed. r-- Note: Attachments to the agenda item are from the June 8, 2004 City Council Meeting. The City Council adopted the budget for Fiscal Year 2004-05 anticipating approval of this item. FISCAL IMPACT With the deletion of the non-exempt facilities, the basic Citywide EDU will remain the same as 2003-04. The total budget for Fiscal Year 2004-05, subject to the assessment, will be $1,271,254. The actual assessments will provide $4 more due to rounding. RECOMMENDATION This is an advertised Public Hearing. Open the Public Hearing, take testimony, and by motion, adopt Resolution No. 2004 - _ setting the Fiscal Year 2004-05 Benefit Assessment. r-- PREPARED BY: < '-.'-.L APPROVED FOR A~NOA ITEM NO. ~ ~L , PAGE-1.. OF -' ?r--- CITY OF LAKE ELSINORE ANALYSIS OF LLMD FISCAL YEAR 2004-05 ...., The following represents changes in LLMD for Fiscal Year 2004-05 as compared to EDU assessments. Budget Allocations Street Lighting/Traffic Signals Landscape Maintenance Tree Maintenance Capital Outlay TOTAL Budget 2004-05 Difference EDU Assessment $ 365,800 747,454 91,000 67.000 $1,271,254 $ 317,620 867,110 86,520 $(48,180) 119,656 (4,480) (67.000) $ (4) $1,271,250 Streets- Street Lights & Traffic Signals Edison Owned City Owned Traffic Signal/Intersections TOTAL Park Acreage Streetscape Area Lake, Levee, Beaches TOTAL PARCEL Equivalent Dwelling Units FN 2003-04 F/Y 2004-05 % Change No change 0% No change 0% No change 0% 0 0% (N/A Prop 218) 0% ...., No change 0% No change 0% 20,104 1.42% 32,043.16 61.65% 2,237 185 ---11 2,123 (N/A Prop 218) 1,576,001 141 acres 19,823 31,372.26 EDU AssessmentN ear - Unchanged since the passage of Prop. 218 (November 1996) Zone 2004-05 Zone 2004-05 A $ 24.91 L $ 73.45 B $ 52.87 M $ 61.17 C $ 31.33 N $ 63.47 D $ 72.18 0 $211.42 E $ 40.14 P $ 76.49 F $ 35.39 Q $ 61.71 G $ 39.69 R $ 74.22 H $ 40.60 S $ 54.92 I $ 25.82 T $249.83 J $ 80.28 U $ 24.91 K $ 62.55 ...., AQENOA ITEM NO. ~, PAGE (~ OF J(p ~ RESOLUTION 2004- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE CONFIRMING A DIAGRAM AND ASSESSMENT AND PROVIDING FOR ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT FISCAL YEAR 2004-05 WHEREAS, the City Council has initiated proceedings for the annual levy of the assessments for a street lighting district pursuant to the terms and provisions of the" Landscaping and Lighting Act of 1972", being Part 2 of Division 15 of the Streets and Highways Code of the State of California, in a district known and designated as CITY OF LAKE ELSINORE ,-- CITYWIDE LANDSCAPING AND STREET LIGHTING DISTRICT WHEREAS, the City Council has ordered the preparation of a report and the City Engineer has prepared and filed with this City Council a report pursuant to law for its consideration and subsequently thereto this City Council did adopt its Resolution of Intention to levy and collect assessments for the next ensuing Fiscal Year relating to the above referenced District, and further did proceed to give notice of the time and place for a Public Hearing on all matters relating to said annual levy of the proposed assessment; and, WHEREAS, at this time, this City Council has heard all testimony and evidence and is desirous of proceeding with said annual levy of assessments. ,-- NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lake Elsinore does hereby resolve, determines and order as follows: AGENDA ITEM NO. 81 PAGE 3 Of' J!fz.-- SECTION 1. That the above recitals are all true and correct. ...." SECTION 2. That upon the conclusion of the Public Hearing, written protests filed, and not withdrawn, did not represent property owners owning more than fifty percent (50%) of the area of assessable lands within the District, and all protests are overruled and denied. SECTION 3. That this City Council hereby confirms the diagram and assessment as submitted and order the annual levy of the assessment for the Fiscal Year and in the amounts as set forth in the Engineer's Report and as referred to in the Resolution of Intention as previously adopted relating to said annual assessment levy. SECTION 4. That the diagram and assessment as set forth and contained in said Report are hereby confirmed and adopted by this City Council. SECTION 5. That the adoption of this Resolution constitutes the levy of the assessment for the Fiscal Year. ...." SECTION 6. That the estimates of costs, the assessment diagram, the assessments and all other matters, as set forth in Engineer's "Report", pursuant to said "Landscaping and Lighting Act of 1972", as submitted, are hereby approved, adopted by this City Council and hereby confirmed. SECTION 7. That the maintenance works of improvements contemplated by the Resolution of Intention shall be performed pursuant to law and the County Auditor shall enter on the County Assessment Roll the amount of the Assessment and said assessment shall then be collected at the same time and in the same manner as the County taxes are collected. After collection by said County, the net amount ofthe assessment shall be paid to the City Treasurer of said City. SECTION 8. That the City Treasurer has previously established a special fund ,..." known as the A~NDA ITEM NO. ~f . PAGE LJ OF..l1a- ,r-- CITY OF LAKE ELSINORE CITYWIDE LANDSCAPING AND STREET LIGHTING DISTRICT into which the City Treasurer shall place all monies collected by the Tax Collector pursuant to the provisions of the Resolution and law and said transfer shall be made and accomplished as soon as said monies have been made available to said City Treasurer. SECTION 9. That the City Clerk is hereby ordered and directed to file a certified copy of the diagram and assessment roll with the County Auditor, together with a certified copy of this Resolution upon its adoption. SECTION 10. That a certified copy of the assessment and diagram shall be filed in the office of the City Engineer, with a duplicate copy on file in the Office of the City clerk and open for public inspection. r' PASSED, APPROVED and ADOPTED this 22nd day of June 2004 by the following vote: AYES: NOES: ABSENT: ABSTENTIONS: THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE ATTEST: VICKI KASAD, CITY CLERK CITY OF LAKE ELSINROE r' APPROVED AS TO FORM: BARBARA LEIBOLD, CITY ATTORNEY AQENDA ITEM NO..2.L.. PAGE S Of.-lie- CITY OF LAKE ELSINORE ....." REPORT TO THE CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: DICK WATENPAUGH, CITY MANAGER DATE: JUNE 8,2004 SUBJECT: CITY WIDE LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT FISCAL YEAR 2003-04 - APPROVAL OF ENGINEER'S REPORT AND RESOLUTION OF INTENTION BACKGROUND The City Council established a City-Wide Landscaping and Lighting District in 1988 for the purpose of maintaining those facilities in accordance with the Landscaping and Lighting Act of 1972. Detail of the streetlight inventory and projected landscaping to be accepted and maintained by the City has been incorporated in the District Engineer's Annual Report. ~ With the passage of Proposition 218, in November, 1996, park facilities are not exempt per the Constitutional Amendment. The City-Wide LLMD will only include those facilities found to be exempt by the Proposition. The cost of park maintenance now falls under the General Fund. DISCUSSION Attached hereto is the Resolution of Fiscal Year 2004-05 accepting the Engineer's Report, as presented by the District Engineer; and the Resolution declaring the City's intent to provide for an Annual Levy and Collection of Assessments in the District. RECOMMENDATION Adopt Resolution Nos. 2004- 39 and 2004- ~ 0 . PREPARED BY: Matt N. Pressey, Director of Ad . APPROVED FOR AGENDA LISTING: --111uQ~ Dick Watenpaugh, ty anager ~ AQENOA ITEM NO. _ Q I PAGElL._OF j(P ~ RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2004-05 IN A DISTRICT WITHIN SAID CITY. WHEREAS, the City Council of the City of Lake Elsinore, California, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code ofthe State of California, did, by previous Resolution, order the preparation of an Engineer's "Report" for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram of the district, and an assessment relating to what is now known and designated as CITY OF LAKE ELSINORE ~ CITYWIDE LANDSCAPING AND STREET LIGHTING DISTRICT (hereinafter referred to as the "District"); and WHEREAS, there has now been presented to this City Council the "Report" as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution; and WHEREAS, this City Council has now carefully examined and reviewed the "Report" as presented, and is satisfied with each and all of the items and documents set forth therein, and is satisfied that the assessments on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said "Report". NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of ~ Lake Elsinore, does hereby resolve, determine and order as follows: 'ID' .. "1;","","" '^',A ~ ""'" fl. ~,'~.'.'.i..).., '.'.'.' 'j' I f"'I~! i"~",")o""-...-'~- V~'!'::i~'~= '~o - ~~.j (~L~ ",""c,;'\L ~ PAGE TWO - RESOLUTION NO. 2004- ...., SECTION 1. That the above recitals are all true and correct. SECTION 2. That the "Report" as presented, consisting of the following: A. Plans and specifications; B. Estimate of cost; C. Diagram of the District; D. Assessment of the estimated cost; Is hereby approved on a preliminary basis, and is ordered to be file in the Office of the City Clerk as a permanent record and to remain open to public inspection. SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's "Report". '-' PASSED, APPROVED AND ADOPTED this 8th day of June, 2004 by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE ~ AQENOA .TEM NO.~ PAGE-L OF I (P . -'-."-~., -J'....... r--- P AGE THREE - RESOLUTION NO. 2004- ATTEST: VICKI KASAD, CMC,CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE APPROVED AS TO LEGAL FORM: BARBARA ZEID LEIBOLD, CITY ATTORNEY r--- --- AfiEND" iTEM NO..aL- " PAGE..3- OF j{L7 RESOLUTION NO. 2004- ....." A RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISITNG DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR THE PUBLIC MEETING AND PUBLIC HEARING THEREON. WHEREAS, the City Council of the City of Lake Elsinore, California has previously formed a street lighting district pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, in that is known and designated as CITY OF LAKE ELSINORE """'" CITYWIDE LANDSCAPING AND STREET LIGHTING DISTRICT (hereinafter referred to as the "District"); and WHEREAS, at this time, this City Council is desirous to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of those improvements exempt pursuant to California Constitution Article xnID within said District; and WHEREAS, at this time there has been presented and approved by this City Council, the Engineer's "Report" as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy. """'" A~NO,~ n~M MCl ,'-'~~}=_"= ~AOEJ[L~ OF~ ",..... PAGE TWO - RESOLUTION NO. 2004- NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lake Elsinore, does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. PUBLIC INTEREST SECTION 2. That the public interest and convenience requires, and it is the intention of this City Council, to undertake proceedings for the annexation of additional territory and for the annual levy and collection of special assessments for the continual maintenance of certain improvements, all to serve and benefit said District as said area is shown and delineated on a map previously approved by this City Council and /"'""', on file in the Office of the City Clerk, open to public inspection, and therein so referenced and made a part hereof, and proposed changes thereto are set forth in the "Report" of the Engineer, incorporated herein as a part hereof. REPORT SECTION 3. That the "Report" of the Engineer regarding the annexation of additional territory and the annual levy for said District, which "Report" is for maintenance for the fiscal year 2004-05 is hereby approved and is directed to be file in the Office of the City Clerk. ASSESSMENT SECTION 4. That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the District as .--.. set forth and described in said Engineer's "Report" and further it is determined AQENDA ITEM NO.-.J.L-. PAGE-LL OF ~ PAGE THREE - RESOLUTION NO. 2004- ~ to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expense of said maintenance and improvement as estimated in said "Report". DESCRIPTION OF MAINTENANCE SECTION 5. The assessments levied and collected shall be for the maintenance of certain street lighting and landscaping improvements, as set forth in the Engineer's "Report", referenced and so incorporated herein. COUNTY AUDITOR SECTION 6. The County Auditor shall enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County, the net ~ amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District. SPECIAL FUND SECTION 7. That all monies collected shall be deposited in a special fund known as "SPECIAL FUND, CITY OF LAKE ELSINORE CITYWIDE LANDSCAPING AND STREET LIGHTING DISTRICT". Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer ~ AENOA ITEM NO.--.a.L.. PAGEA OF--L.iIL.- ~ PAGE FOUR - RESOLUTION NO. 2004 - into said funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out ofthe proceeds of the assessments provided for in this Resolution. BOUNDARIES OF DISTRICT SECTION 8. Said contemplated maintenance work has been determined previously, in the opinion of this City Council, to be exempt from the provisions of California Constitution Article XIIID, and further of direct benefit to the properties within the boundaries of the District, and this City Council hereby declares to be the district benefited by said improvement and maintenance, and to be further assessed to pay /'""' the costs and expenses thereof. Said District shall include each and every parcel of land within the boundaries of said District, as said District is shown on a map as approved by this City Council and on file in the Office of the City Clerk and so designated by the name of the District. PUBLIC PROPERTY SECTION 9. Any lots or parcels of land known as public property, as the same are defined in Section 22663 of Division 15, Part 2 of the Streets and Highways Code of the State of California, which are included within the boundaries of the District, shall be omitted and exempt from any assessment to be made under these proceedings to cover any of the costs and expenses of said improvement and maintenance work. /'""' AQENOA ITEM NO...a I PAGE~OF_/0 PAGE FIVE - RESOLUTION NO. 2004 - """"" PUBLIC HEARING SECTION 10. NOTICE IS HEREBY GIVEN THAT TUESDAY, THE 22ND DAY OF JUNE, 2004, AT THE HOUR OF 7:00 O'CLOCK P.M. IN THE CITY COUNCIL CHAMBERS LOCATED AT 183 NORTH MAIN STREET, LAKE ELSINORE, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION BY THOSE PROPERTY OWNERS AFFETED HEREBY. ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS FOR THE ANNUAL LEVY SHOULD FILE A WRITTEN PROTEST "'-'" WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING. NOTICE SECTION 11. That the City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6061, a notice ofthe Public Hearing in the Riverside Press Enterprise, a newspaper of general circulation within said City, said initial publication to be not less than ten (10) days before the date set for said Public Hearing. Said notice shall include that information required pursuant to Government Code Section 54954.6(2). "'-'" GI A~'~i1-. 'lEU NO.~~.. / JJ '"><<:": J (p PAGE"~~Lv, ~-- ~ PAGE SIX - RESOLUTION NO. 2004 - SECTION 12. That the City Clerk is further directed to cause a copy of the Resolution of Intention and said notice to be posted upon the official bulletin board customarily used for the posting of notices. EFFECTIVE DATE SECTION 13. That this Resolution shall take effect immediately upon its adoption. PROCEEDINGS INQUIRIES SECTION 14. For any and all information relating to the proceedings, ~ protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so designated: Director of Administrative Services City of Lake Elsinore, City Hall 130 South Main Street Lake Elsinore, CA 92530 ~ AGENDA ITEM NO. ~ I PAGE.J.S... OF -, I ~ PAGE SEVEN - RESOLUTION NO. 2004 - ~ PASSED, APPROVED AND ADOPTED this 8th day of June, 2004, by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS THOMAS BUCKLEY, MAYOR CITY OF LAKE ELSINORE ~ ATTEST: VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR APPROVED AS TO LEGAL FORM: BARBARA ZEID LEIBOLD, CITY ATTORNEY ""'-" lTEM \\Iv"'" I) L," ,-7~ AQE,NDA' . l\l . ~~"""--- "" PAGE ) l.p OF Jit;. -,..- ~ CITY OF LAKE ELSINORE REpORT TO CITY COUNCIL AND REDEVELOPMENT AGENCY TO: HONORABLE MAYOR, MEMBERS OF THE CITY COUNCIL, AND REDEVELOPMENT AGENCY FROM: RICHARD J. WATENPAUGH, CITY MANAGER DATE: CITY COUNCIL AND REDEVELOPMENT AGENCY MEETING OF JUNE 22, 2004 SUBJECT: TENTATIVE TRACT MAP 31779 AND TENTATIVE PARCEL MAP NO. 31967 - "ABBACY HOLDING CORP." APPLICANT Abbacy Holding Corporation 361-C Railroad Canyon Road Lake Elsinore, CA 92530 Attn: Mr. Bill Kipp ~ REQUEST The subdivision of two vacant parcels ofland totaling approximately 3.94 acres into 9 single-family residential lots pursuant to Section 16 (Subdivisions) and the Canyon Creek/Summerhill Specific Plan Residential Development Standards. BACKGROUND At its regular meeting of July 9, 1985, the City Council and Redevelopment Agency approved the Revised Canyon Creek/Summerhill Specific Plan and associated Addendum to the Environmental Impact Report. On September 17, 1985 the Planning Commission considered and approved Tentative Tract Map Nos. 20705 and 20704 for the subdivision of approximately 130 acres into 277 residential lots and approximately 90 acres into 272 residential lots and 10 lettered lots respectively. Proposed TTM No. 31779 is considered Lot "B" of Tract Map No. 20705 and proposed TPM No. 31967 is considered Lot "B" of Tract Map No. 20704. At its regular meeting ofJune 15,2004, the Planning Commission adopted Resolution No(s). 2004- 96 and 2004-97 recommending approval of Tentative Tract Map No. 31779 and Tentative Parcel Map No. 31967 to the City Council. (Staff Report, Resolution, and Exhibits enclosed). ~ AQENOA ITEM NO. d:;L _ .."." PAGE-L OF 2 {o REPORT TO THE CITY COUNCIL JUNE 22, 2004 PAGE 2 ~ SUBJECT: TENTATIVE TRACT MAP NO. 31779 AND TENTATIVE PARCEL MAP NO. 31967, ABBACY HOLDING CORP. PROJECT DESCRIPTION The proposed project entails the subdivision of two separate parcels ofland as follows: . Tentative Tract Map No. 31779 is approximately 2.30 acres (100,188 sf.) of vacant land located at the northeast comer of Summerhill Drive and Scenic Ridge Drive. This subdivision proposes a total of 7 parcels for single-family residential purposes. Lot sizes range from 6,957 sf. to 25,841 sf. The average lot size is 14,305 sf. for an overall density of3.04 dulac. In addition, the subdivision proposes a public street cul-de-sac approximately 200 feet long to serve access to the proposed lots (Boulder Vista Court). . Tentative Parcel Map No. 31967 is approximately .64 acres (27,878.4 sf.) of vacant land located at the southwest comer of Summerhill Drive and Canyon Ridge Drive. The subdivision proposes a total of2 parcels forresidential purposes. Lot sizes are 13,804.4 sf. and 14,114.2. The average lot size is 13,959 sf. for an overall density of2.89 dulac. DISCUSSION ......, Items of discussion at the Planning Commission meeting dealt with issues regarding clarification to the draft Conditions of Approval. The conditions have been amended to address the applicant's, staff's, and the Planning Commission's concerns, and the changes are reflected in the attached "Conditions of Approval". ANALYSIS The proposed subdivisions meet and exceed the development standards ofthe Specific Plan. Staffis supportive ofthe subdivisions because these will be consistent and compatible with surrounding land uses. ENVIRONMENTAL Pursuant to the requirements of the California Environmental Quality Act Section 15182, this project is exempt from further evaluation. Section 15182 states that, "Where a public agency has prepared an EIR on a Specific Plan after January 1, 1980, no EIR or negative declaration needs to be prepared for a residential project undertaken pursuant to and in conformity to that specific plan." RECOMMENDATION It is recommended that the City Council approve Tentative Tract Map No. 31779 and Tentative ......, AaENDA ITEM NO. a;7. . _'PAGE ~ OF ~" ';"'::,;;-;-,, ,.... REPORT TO THE CITY COUNCIL JUNE 22, 2004 PAGE 3 SUBJECT: TENTATIVE TRACT MAP NO. 31779 AND TENTATIVE PARCEL MAP NO. 31967, ABBACY HOLDING CORP. Parcel Map No. 31967 based on the following Findings, Exhibits "A", "B" and "C", and subject to the attached revised Conditions of Approval. FINDINGS 1. The proposed subdivisions, together with the provisions for their design and improvement, are consistent with the City General Plan and Canyon Creek/Summerhill Specific Plan; Title 16 of the Municipal Code relating to Subdivisions; and the State Subdivision Map Act. The project is consistent with the designated land use planning areas, development and design standards, and all other appropriate requirements contained in the Canyon Creek/Summerhill Specific Plan, General Plan, City Municipal Code, and Subdivision Map Act. ~ 2. The proposed subdivisions are compatible with the objectives, policies, general land uses and programs specified in the General Plan (Government Code Section 66473.5). The project is consistent with the land use plan, development and design standards and programs, and all other appropriate requirements contained in the General Plan. 3. The effects this proposed subdivision is likely to have upon the housing needs ofthe region, the public service requirements of its residents, and the available fiscal and environmental resources have been considered and balanced. The project is consistent with the City's General Plan and Canyon Creek/Summerhill Specific Plan, will provide necessary public services and facilities, will pay all appropriate fees, and will not result in any adverse environmental impact. 4. The design of the subdivisions provides to the greatest extent possible, for future passive or natural heating or cooling opportunities in the subdivision (Government Code Section 66412.3). The project will comply with all appropriate conservation requirements of the City and Uniform Building Code. PREPARED BY: ,..... Armando G. Villa, Planning and Code Enforcement Manager AlOENDA ITEM NO. ():J!o - --...... /) ^c?-. _ " PAGE ~ _Vi" REPORT TO THE CITY COUNCIL JUNE 22, 2004 PAGE 4 """"'" SUBJECT: TENTATIVE TRACT MAP NO. 31779 AND TENTATIVE PARCEL MAP NO. 31967, ABBACY HOLDING CORP. REVIEWED BY: APPROVED FOR 111J.,~~ AGENDA LISTING: A.!f.bjIJ. . City Manager's Office ATTACHMENTS Exhibit "A" - TTM No. 31779 Exhibit "B" - TPM No. 31967 Exhibit "C" - Planning Commission Staff Report, Resolutions, Exhibits, and Conditions of Approval dated June 15,2004 ......., """"'" AllIi:.NDA ITEM NO. ..a:1.9-1o "'. PAGE~Of - ..-------.-- 19 " I 'I I I I I I ",. t...., ''1 ", I " I ,_ fa J ...., I- ~/", III ""'" g . '".... ''/' " I 1]. -", / ""~" """/" ~ " " / " ~ ....,.... J / ':", ' ...,. '...." / ' / '~.... '," / / ~ l, '- J , " '-, " - / ' '-''-'-' //'_/t/,',' :I ,/~' I />' HI ;' ~ /; . ~I : \ \\ (./I I \ \ \ I '\ ... ......~\ ,/ \ \.-" '.... ../ \ \ \ '----- \ \ \ \ \ \ \ ' \ \\ \ \ \ \ \ \ . \ \ \ ! \,." \ ~ \ \ 2 '\" \ 1 t \ \: ~ \ . \ I \ 0 I I I \ ~ \. 'i I ! 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Z" W I-- ~ ., ~ . IIi ! w . I I n! I ~ ! ;jj; i j j . ul~ J ~ I UI I !I! "Jill! hifJ!! Irfql il1i i ~lli!l ~!~l!i Illfl~I Ii i~~ iuf~J I~ 15 ~~ U~~l h!!ih n l! '-" '-" ~ i~ : lI;! o ~ ~~ . 1Il d:). EM NO. ~ la- Of B~~ \\ r' City ri Lake Elsinore Planning Divis ion 130 S. Man Stre<( I..ake ElsilOre, CA 92530 (909) 674- 3U4 (909) 4n-1419 fax PLANNING COMMISSION STAFF REPORT I I DATE: Tuesday,June 15,2004 TO: Chairman and Members of the Planning Commission FROM: Robert A Brady, Community Development Director PREPARED BY: Annando G. Villa, Planning & Code Enforcement Manager PROJECT TITLE: APPLICANT: Tentative Tract Map No. 31779 & Tentative Parcel Map No. 31967 r- Abbacy Holding Corporation, 361-C Railroad Canyon Road, Lake Elsinore, CA 92532, Mr. Bill Kipp PROJECT REQUESTS Approval for the subdivision of two vacant parcels of land totaling approximately 3.94 acres into 9 single-family residential lots pursuant to Section 16 (Subdivisions) and the Canyon Oeek/Summerhill Specific Plan Residential Development Standards. ENVIRONMENTAL SETTING EXISTING LAND USE ZONING GENERAL PLAN Project Site Vacant (both sites) Residential SP Summerhill Specific Plan North Sin~le Family Residences Residential SP Summerhill Specific Plan East Sin~le Family Residences Residential SP Summerhill Specific Plan South Single Family Residences Residential SP Summerhill Specific Plan West Single Family Residences Residential SP Summerhill Specific Plan PROJECT LOCATION [J The project is comprised of two separate parcels of land located within the approved Canyon Creek/Summerhill Specific Plan along Summerhill Drive and adjacent to Scenic Ridge Drive and Canyon Ridge Drive respectively, more specifically described as APN 363-313-015 and 363-273-024. r"'. AQENDA ITE~O. ~ ". PAGE.--L-- OF - EXHIBIT "e" - PLANNING COMMISSION STAFF REPORT JUNE 15, 2004 PAGE 2 ....., PROJECf TITLE: TTM NO. 31779 & TPM NO. 31967, ABBACY HOLDINGS CORP. BACXGROUND .At its regular meeting of July 9, 1985, the Gty Council and Redevelopment Agency approved the Revised Canyon Oeek/Summerhill Specific Plan and associated Addendum to the Environmental Impact Report. On September 17, 1985 the Planning Commission considered and approved Tentative Tract Map Nos. 20705 and 20704 for the subdivision of approximately 130 acres into 277 residential lots and approximately 90 acres into 272 residential lots and 10 lettered lots respectively. Proposed TIM No. 31779 is considered Lot "B" of Tract Map No. 20705 and proposed TPM No. 31967 is considered Lot "B" of Tract Map No. 20704. PROJECf DESCRIPTION The proposed project entails the subdivision of two separate parcels of land as follows: . Tentative Tract Map No. 31779 is approximately 2.30 acres (100,188 sf.) of vacant land located at the northeast comer of Summerhill Drive and Scenic Ridge Drive. This subdivision proposes a ......., total of 7 parcels for single- family residential purposes. Lot sizes range from 6,957 sf. to 25,841 sf. The average lot size is 14,305 sf. for an overall density of 3.04 dulac. In addition, the subdivision proposes a public street cul-de-sac approximately 200 feet long to selVe access to the proposed lots (Boulder Vista Court). . Tentative Parcel Map No. 31967 is approximately.64 acres (27,878.4 sf.) of vacant land located at the southwest comer of Summerhill Drive and Canyon Ridge Drive. The subdivision proposes a total of 2 parcels for residential pmposes. Lot sizes are 13,804.4 sf. and 14,114.2. The average lot size is 13,959 sf. for an overall density of 2.89 dul ac. DISCUSSION It should be noted that both subdivisions meet and exceed the minimum development standards of the Canyon Oeek/Summerhill Specific Plan. TIlls specific plan requires a minimum lot size and lot average of 6,000 sf. and an overall maximum density of 4 dul ac. Under the prior maps approved in 1985 (Tract Map Nos. 20704 and 20705), TIM No. 31779, Lot "B" was proposed as a "future park" and TPM No. 31967 Lot "B" was proposed as a "future fire station." The underlying land use and zoning remains as Single-Family Residential similar to adjacent developments. The prior designations of "future park and fIre station" will be eliminated due to the fact that these designations will not longer be adequate to meet current park standards (lack of areas for on-site parking and inadequate size for park fields) and the anticipated fire station ......., AQENDA ITEM NO. [)8.. PAGE 't OF 9- " ~ PLANNING COMMISSION STAFF REPORT JUNE 15, 2004 PAGE 3 PROJECT TITLE: TTM NO. 31779 & TPM NO. 31967, ABBACY HOLDINGS CORP. for that area of the city will be built in the Canyon Hills Development along Railroad Canyon Road, in the near vicinity. ANAL YSIS The proposed subdivisions meet and exceed the development standards of the Specific Plan. Staff is supportive of the subdivisions because these will be consistent and compatible with surrounding land uses. ENVIRONMENTAL DETERMINATION Pursuant to the requirements of the California Environmental Quality Act Section 15182, this project is exempt from further evaluation. Section 15182 states that, "W1x?e a puJiil: awrY has prepami an E IR en a S-pocifr Plan after January 1, 1980, m EIR or ~ daiaratim rmls to Ix! prepami for a residential prrjrxt wrlertaken pursuant to and in mfomity to that spa.:ifr plan>> STAFF'S RECOMMENDATION ,- Staff recommends that the Planning Commission Adopt Resolution No. 2004-_, and Resolution No. 2004-_, recommending to the GtyCouncil approval of Tentative Tract Map No. 31779 and 1PM No. 37967, respectively for the subdivision of 2 vacant parcel into 7 and 2 parcels for single- family pmposes based on Exhibits ".N' and "B>> attached Findings and subject to the Conditions of Approval. FINDINGS: 1. The proposed subdivisions, together with the provisions for its design and improvement, is consistent with the Gty General Plan and Canyon Oeek/Summerhill Specific Plan; Tide 16 of the Municipal Code relating to Subdivisions; and the State Subdivision Map Act. The prrirxt is ansistent uith the chi8fkl1Rd IarK1 use planning areas, deu:kprmrt am chign starrlards, am aD aher apprrpriate requirerrmts rontain:d in the ~ Creek/SUlJ'7J1'rl'bill SJXrific Plan, Gerrral Plan, City M uniapa1 ~ and SulxliUsionMap A ct. 2. The proposed subdivisions is compatible with the objectives, policies, general land uses and programs specified in the General Plan (Government Code Section 66473.5). The prrirxt is ansistent uith the lam use plan, deu:kprmrt am chign starrlards and f>>o/7am, and aD ether apprrpriate 1frJ.Uirerrmts .crnt:ainxl in the Gerrral Plan 3. The effects this proposed subdivision is likely to have upon the housing needs of the region, the ~ public service requirements of its residents, and the available fIScal and environmental resources have been considered and balanced. AGENDA .rEM NO.~ " PAGEl. Of ;). ~ PLANNING COMMISSION STAFF REPORT JUNE 15, 2004 PAGE 4 ......" PROJECf TITLE: TTM NO. 31779 & TPM NO. 31967, ABBACY HOLDINGS CORP. The prcjoct is cmsistent uith the City's Gelrral Plan am Gt11:)W CmJe/SumrErhilJ Sprofic Plan, W11 pruUde rxressary public serUas am facilities, W11 pay all appropriate fiRs, am W11 rKt: rrsult in any adwse emirrnrrmtal inpad. 4. The design of the subdivision provides to the greatest extent possible, for future passive or natural heating or cooling opportunities in the subdivision (Government Code Section 66412.3). The prcjoct W11 ronply uith all appropriate cmseruttim requirerrmts if the City am UnifarmBuilding Ode PREPARED BY: r\ ' ^ J. A ~: G. Villa, Planning & Code Enforcement Manager APPROVED BY: evelopment Director ATfACHMENTS <<N' TIM No. 31779 "B" lPM No. 31967 ~ '-"" AENOA .TEM NO. d;).. .., PAGE-LQ..OF ;1,0 .....,'!"..' lj~ E;J; 111tfJ I amtttm '" lJ -1-1 mm zz -1-1 )>)> -1-1 << mm -1-1 ;0;0 )>)> < 00 0 -1-1 S::S:: Z )>)> -I /"""' -U-U -< ZZ s:: 00 )> -u ww ->. ->. <D ~ m~ ~ <D I I I I II 00 -1-1 mOl I"""'" A X).. )~ . 'I I I I ~J i I I I I I m I I '! I I I I I I II; I I I! - ~J ~., ME I~ "-'.' . II ~ .. 0 mb >' <z 0 >! m X :I: --- m .... ~ !", ~ ~ ~ I ~ f<1 'I fflUj IIDJ!I~I ~JI~I iljiil I' i' II lhlll ~'l !I~f n"! lEI ~'J. 'f ' - IFl liS I i I ~n; II Iii' ~ i ~ii I <l I !~If!1 ~J I ll:~fl ~( -f m I UI ~ r ~I i!i ~ i m ~~~ m j ~ ~i>:-f i!i . ~~ ;0 I ~ ~n)> ~ II I~I () I i EII!!-f ~ till s: ~ li )> ~ z 5-. ~ P! ~tll -0 ~ : "I~ (..) I 'ill ~ ~ i. ....... ' ....... co I // I I I I I . I I I , J I I I I ,. I I I I I I I , , I , I I ------, ~ , ~ , , I I , ~ " , , " " " " I ........... , "'" f" '7 ................. 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I . ~ ~~ '" PAGEJ.:2..6F~' CONDITIONS OF APPROVAL TENTATIVE TRACT MAP NO. 31779 & TENTATIVE PARCEL MAP NO. 31967 PLANNING DIVISION GENERAL ~ 1. Tentative Tract Map No. 31779 & Tentative Parcel Map No. 31967 will expire two years from date of approval unless within that period of time a Final Map has been filed with the Cbooty Recorder, or an extension of time is granted by the City of Lake Elsinore City CbOOCil in accordance with the Subdivision Map Act. Additional extensions of time (36 months maximum time per the Subdivision Map Act) may be granted per City Cboocil approval. 2. Tentative Tract Map No. 31779 & Tentative Parcel Map No. 31967 shall comply with the State of California Subdivision Map Act and shall comply with all applicable requirements of the Lake Elsinore Municipal OxIe (LEMq, unless modified by approved Cbnditions of Approval. 3. The applicant shall defend (with counsel acceptable to the City), indemnify, and hold harmless the City, its Officials, Officers, Employees, Agents, and its Cbnsultants from any claim, action, or proceeding against the City, its Officials, Officers, Employees, or Agents to attach, set aside, void, or annul an approval of the City, its advisory agencies, appeal boards, or legislative body concerning implementation and construction of the Canyon Oeek/Sununerhill Specific Plan, which action is bought within the time period provided for in California Government OxIe Sections 65009 and! or 66499.37, and Public Resources Cbde Section 21167. The City will ~ prompdy notify the applicant of any such claim, action, or proceeding against the City and will cooperate fullywith the defense. PRIOR TOFINAL TRACT MAP 4. All lots shall comply with minimum standards contained in the Canyon Oeek/Sununerhill Specific Plan. 5. A precise surveywith closures for booodaries and all lots shall be provided per the LEMC 6. Street names within the subdivision shall be approved by the Cbmmunity Development Director or Designee. PRIOR TODESIGN REVIEW APPROVAL 7. The applicant shall comply with all conditions of the Riverside Cbooty Fire Department. 8. The applicant shall meet all requirements of Elsinore Valley Municipal Water District (EVMWD). 9. All future structural development associated with this map requires separate Design Review approval. ~ AiiENOA ITEM NO.~ ""'- PAGE.f:lof 2(0 P13Jlnin~ Commission Approved lit-Is-v~ 1 r" CONDITIONS OF APPROVAL TENTATIVE TRACT MAP NO. 31779 & TENTATIVE PARCEL MAP NO. 31967 CONTINUANCE 10. Prior to issuance of any grading permit and! or building permit, the applicant shall sign and complete an "Acknowledgment of Conditions" and shall return the executed original to the Conununity Development Department. 11. The applicant shall comply with the following Gty programs: the Gty Source Reduction and Recycling Element and Household Hazardous Waste Element, the County Solid Waste Management Plan and Integrated Waste Management Plan. PRIOR TOISSUANCE OF BUILDING PERMIT 12. Prior to issuance of building permit, the applicant shall submit a letter of verification (will-serve letter) to the Gty Engineer, for all required utility services. 13. The applicant shall pay applicable fees and obtain proper clearance from the Lake Elsinore Unified School District (LEUSD) prior to issuance of building permits. 14. Pay all applicable fees including park fees. 15. The applicant shall meet all requirements of the providing electric utility company. 16. The applicant shall meet all requirements of the providing gas utility company. ~ 17. The applicant shall meet all requirements of the providing telephone utility company. 18. A bond is required guaranteeing the removal of all trailers used during construction. 19. All signage shall be subject to Planning Division review and approval prior to installation. 20. The Oty's Noise Ordinance shall be met during all site preparation activity. Construction shall not commence before 7:00 AM and cease at 5:00 PM, Monday through Friday. Construction activity shall not take place on Saturday, Sunday, or any Legal Holidays. ENGINEERING DIVISION 1PM 31967 21. Dedieate fuR haH width right of "Wily for the project fr:omage of Gmyon Ridge and Summerhill Dri'."C. (Revised at the 6-15-04 Planning Commission Meeting). 22. Omstruct full W width street improvements for the pr:ojcct frontage along Canyon Ridge and Swnmerhill Driye PrudtJe Draim~ E asenrnt to amey storm wtter to public riiPt-cfwzy. (Revised at the 6-15-04 Planning Commission Meeting). 23. Drainage shall be conveyed to public right-of-way. No cross-lot drainage shall be allowed. r" ~ AGENDA ITEM NO. "" PAGE 1 ~ OF 9-(P Planning Commission Approved LCI-,S',v" I CONDITIONS OF APPROVAL TENTATIVE TRACT MAP NO. 31n9 & TENTATIVE PARCEL MAP NO. 31967 CONTINUANCE ....", 24. Perimeter drainage shall be outlet under the sidewalk along Swnmerhill Drive or as appruurJ by the Gty E 'If!irm: (Revised at the 6-15-04 Planning Commission Meeting). 25. All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMq prior to final map approval. 26. Underground 'Water rights shall be dedicated to the Gty pursuant to the provisions of Section 16.52.030 (LEMq, and consistent with the Otis agreement with the Elsinore Valley Municipal Water District. 27. Pay all Capital Improvement and Plan Check fees (LEMC 16.34, Resolution 85-26). 28. Submit a "Will SeIVe" letter to the Gty Engineering Division from the applicable 'Water agency stating that 'Water and sewer arrangements have been made for this project. Submit this letter prior to final map approval. 29. Construct an public "?tOrk5 improytemeats per approved street pkms (LEMC 12.01). PllillS I1W5t be approved and signed by the Gty Engineer prior to final map appraYlat (LEMC 16.31). (Revised at the 6-15-04 Planning Commission Meeting). 30. Street improvement plam llfld specifications shall be prepared by a Calif. Registered (kit Engiaeer. IffilJrov-ements shall be designed and constructed to R1ve.fSide Coamy Road Depar..ment Standards, latest edition, llfld Gty Codes (LEMC 12.01 and 16.31). (Revised at the 6-15-04 Planning Commission Meeting). """" 31. Applicant shall enter into an agreement with the Gty for the construction of public works improvements and shall post the appropriate 00aes stmrities prior to issuance of building permit. (Revised at the 6-15-04 Planning Commission Meeting). 32. Interior streets shall be designed with 9% as the desired grade and intersecting streets shall meet at a maximum grade of 6 % 33. Pay all fees and meet requirements of encroachment permit issued by the Engineering Division for construction of sidecmJk. public works impro.:ements (LEMC 12.08 llfld Resolutioa 83 78). (Revised at the 6-15-04 Planning Commission Meeting). 34. All compaction reports, grade certifications, monument certifications (with tie notes delineateduon 8 ~ II x 11" Mylar) shall be submitted to the Engineering Division before final inspection of public works improvements will be scheduled and approved. 35. The applicant shall install two (2) permanent bench marks to Riverside County Standards and at a location to be determined by Gty Engineer. ......" AQENOA ITEM NO. fi)... "-, PAGE..lli.... OF ?-~ P~E-g'i ~.~~:~:~ C(:mn~is$ion Approved l v-tyoj l CONDITIONS OF APPROVAL TENTATIVE TRACf MAP NO. 31779 & TENTATIVE PARCEL MAP NO. 31967 CONTINUANCE ~ 36. Applicant shall obtain all necessary off-site easements for off-site grading from the adjacent propeny oWIlers prior to issuance of building permit if 1'l:msary (Revised at the 6-15-04 Planning Commission Meeting). 37. .Arrangements for relocation of utility company facilities (power poles, vaults, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. 38. Provide fire protection facilities as required in writing by Riverside County Fire. 39. Provide street lighting and show lighting improvements as part of street improvement plans as required by the Gty Engineer. 40. Developer shall annex to the Oty's Street Lighting and Landscaping Maintenance District. 41. Developer shall install blue reflective pavement markers in the street at all fire hydrant locations. 42. .Applicant shall submit a traffic control plan showing all traffic control devices for the tract t-o be appfo1lcd prior to finftllllftp appro~;a:l. .Alltl'ftffic control de';ices shall be installed prior to final inspection of public improvements. This iHcludes No Parking and Street Sweeping Signs for streets within the tmct. (Revised at the 6-15-04 Planning Commission Meeting). /'" 43. All improvement plans and tract maps shall be digitized. At Certificate of Occupancy applicant shall submit tapes and! or discs which are compatible with Oty's ARC Info/ GIS or developer to pay $300 per sheet for Gty digitizing. 44. All utilities except electrical over 12 kv shall be placed underground, as approved by the serving utility. 45. Apply and obtain a grading permit with appropriate security prior to building permit issuance. A grading plan signed and stamped by a Calif. Registered Ovil Engineer shall be required if the grading exceeds 50 cubic yards or the existing flow pattern is substantially modified as determined by the Gty Engineer. If the grading is less than 50 cubic yards and a grading plan is not required, a grading permit shall still be obtained so that a cursory drainage and flow pattern inspection can be conducted before grading begins. 46. Provide soils, geology and seismic report including street design recommendations. Provide final soils report showing compliance with recommendations. 47. An Alqms Priolo study shall be performed on the site to identify any hidden ear.hqUftke faults ft:fldIor liquefaet.ion OOflCS presem on site. (Revised at the 6-15-04 Planning Commission Meeting). ~ 48. All grading shall be done under the supervision of a geotechnical engineer and he shall certify all slopes steeper than 2 to 1 for stability and proper erosion control. All manufactured slopes greater than 30 ft. in height shall be contoured. AQENDA ITEM NO. ~ "'. PAGEJ:LOF ')..Cp Pla~ln~ng Comndsslon APproved a,,~/5-0{] CONDITIONS OF APPROVAL TENTATIVE TRACT MAP NO. 31779 & TENTATIVE PARCEL MAP NO. 31967 CONTINUANCE "'-"" 49. Prior to eOmnleaeement of ~rading operations, a.ppliClHlt to provide to the Gty with a Inllp of all proposed haul routes to be wed f-or lBO\'Cment of export IIlllterisl. Such rout-es shall be sub;ecr to the review lHld a.pPfO\-al of the Gty Engmeer. (Revised at the 6-15-04 Planning Commission Meeting). 50. Applicant to provide to the Gty a photographic baseline record of the condition of all proposed public Gty haul roads. In the event of damage to such roads, applicant shall pay full cost of restoring public roads to the baseline condition. A bond may be required to ensure payment of damages to the public right-of-way, subject to the approval of the Gty Engineer. 51. IndividtW lot drainage shall be con':eyed to a public facility or accepted by adjacent property owners by alener of dminage acceptance or wft\'Cyed to a drainage easement. (Revised at the 6-15-04 Planning Commission Meeting). 52. On-site drainage facilities located outside of road right-of-way should be contained within drainage easements shown on the final map. A note should be added to the final map stating: "Drainage easements shall be kept free of buildings and obstructions" . 53. .Alllllltl.lftll drainage tra-.'Crsiog site shall be com'Cyed through the site, or shall be collected tmd coB"t'Cyed by a method appro\'Cd by the at)" Engineer. (Revised at the 6-15-04 Planning Commission Meeting). 54. Meet all requirements of LEMC 15.64 regarding flood hazard regulations. 55. Meet all requirements of LEMC 15.68 regarding floodplain management. 56. Submit Hydrology and Hydraulic Reports for review and approval by Gty Engineer and the Riverside Gmnty Flood Control District prior to approval of final map. Developer shall mitigate any flooding and! or erosion caused by development of site and diversion of drainage. 57. Storm drain inlet facilities shall be appropriately stenciled to prevent illegally dumping in the drain system, the wording and stencil shall be approved by the Gty Engineer wiess almtdy a>>rp/et<<J. (Revised at the 6-15-04 Planning Commission Meeting). 58. Roof and yard drains shall not be allowed to directly be connected to the flow line of the curb and gutter. "'-"" TIM No. 31779 59. Dedicate full width right-of-way ani ronstruct full Wdth strret inpruc,errEnts for Boulder Vista Court. (Revised at the 6-15-04 Planning Commission Meeting). 60. Construct sidewdk full haM width street improvements for Scenic Ridge Drive for the project frontage. (Revised at the 6-15-04 Planning Commission Meeting). ""'" AQENDA ITEM NO. ag.. PAGE~ OF ~p · Planning Commission Approved Lv-:-,5'Ot/) r' CONDITIONS OF APPROVAL TENTATIVE TRACT MAP NO. 3V79 & TENTATIVE PARCEL MAP NO. 31967 CONTINUANCE 61. DeWeate fWl half width right of WRy aloag the project frontage on Scenic Ridge Drive. (Revised at the 6-15-04 Planning Commission Meeting). . 62. G>nstmet fWl half width street HnpfO'.rcmems along the project frontage of Scenic Ridge Drive. (Revised at the 6-15-04 Planning Commission Meeting). 63. Dedieate full half width right of war f-or the project frontage along Swnm.erhill Dri~/e. (Revised at the 6-15-04 Planning Commission Meeting). 64. G>nstruct full half width street improvements for the frontage of Summerhill Dri~/e. (Revised at the 6-15-04 Planning Commission Meeting). 65. All right-of-way dedication and street improvements shall be consistent with the Sununerhill Specific Plan. 66. The slope adjacent to existing lots No. 211 to 216 shall be graded so as to maintain lot stability for the existing lots. 67. Lot drainage shall be conveyed to the public right-of-way. 68. Comply with all conditions of the underlying tract map. ,--. 69. All Public Works requirements shall be complied with as a condition of development as specified in the Lake Elsinore Municipal Code (LEMq prior to issuance of building permit. 70. Underground water rights shall be dedicated to the Gty pursuant to the provisions of Section 16.52.030 (LEMq, and consistent with the Gtis agreement with the Elsinore Valley Municipal Water District. 71. Pay all Capital Improvement and Plan Cl1eck fees (LEMC 16.34, Resolution 85-26). 72. Submit a "Will Serve" letter to the Gty Engineering Division from the applicable water agency stating that water and sewer arrangements have been made for this project. Submit this letter prior to issuance of building permit. 73. Construct all public works improvements per approved street plans (LEMC 12.04). Plans must be approved and signed by the Gty Engineer prior to final map approval (LEMC 16.34). 74. Street improvement plans and specifications shall be prepared by a Calif. Registered Gvil Engineer. Improvements shall be designed and constructed to Riverside County Road Department Standards, latest edition, and Gty Codes (LEMC 12.04 and 1634). r' 75. Applicant shall enter into an agreement with the Gty for the construction of public works improvements and shall post the appropriate bonds prior to issuance of Building Permit. ACilENDA ITEM NO. ~ PAGE~ OF ~~ Planning commission APproved U,~/S-O{] CONDITIONS OF APPROVAL TENTATIVE TRACf MAP NO. 31779 & TENTATIVE PARCEL MAP NO. 31967 CONTINUANCE 76. Interior streets shall be designed with 9% as the desired grade and intersecting streets shall meet at a maximwn grade of 6 % ....." 77. Pay all fees and meet requirements of encroachment permit issued by the Engineering Division for construction of public works improvements (LEMC 12.08 and Resolution 83-78). 78. All compaction reports, grade certifications, monument certifications (with tie notes delineated on 8 ~" x 11" Mylar) shall be submitted to the Engineering Division before final inspection of public works improvements will be scheduled and approved. 79. The applicant shall install two (2) permanent bench marks to Riverside G>unty Standards and at a location to be determined by Gty Engineer. 80. Applicant shall obtain all necessary off site easements fDr off site grading from the adjaceBt property owners prior to final map apprO"~. (Revised at the 6-15-04 Planning Commission Meeting). 81. Arrangements for relocation of utility company facilities (power poles, vaults, etc.) out of the roadway or alley shall be the responsibility of the property owner or his agent. 82. Provide street lighting and show lighting improvements as part of street improvement plans as required by the Gty Engineer. 83. Developer shall annex to the Gty's Street Lighting and Landscaping Maintenance District. ....., 84. Developer shall install blue reflective pavement markers in the street at all fire hydrant locations. 85. Applicant shall submit a traffic control plan showing all traffic control devices for the tract to be approved prior to buiJdirf. perrrit issuarn! final map approval. All traffic control devices shall be installed prior to final inspection of public improvements. This includes No Parking and Street Sweeping Signs for streets within the tract. (Revised at the 6-15-04 Planning Commission Meeting). 86. All utilities except electrical over 12 kv shall be placed underground, as approved by the serving utility. 87. Apply and obtain a grading permit with appropriate security prior to building permit issuance. A grading plan signed and stamped by a Calif. Registered Gvil Engineer shall be required if the grading exceeds 50 cubic yards or the existing flow pattern is substantially modified as determined by the Gty Engineer. If the grading is less than 50 cubic yards and a grading plan is not required, a grading permit shall still be obtained so that a cursory drainage and flow pattern inspection can be conducted before grading begins. 88. Provide soils, geology and seismic report including street design recommendations. Provide final soils report showing compliance with recommendations. '''wfII' AQENDA ITEM NO. ~ PAGE ~O OF ?Jo Pi~Bining CommIssion Ap,:lTOVed t~-IS'o" L ,-- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP NO. 31779 & TENTATIVE PARCEL MAP NO. 31967 CONTINUANCE 89. }.fl Alq1:Hs Priolo study shaY be performed on the site to identify any hidden earthqUftlre fatdts 8:fldIor liquefaction roBeS present on site. (Revised at the 6-15-04 Planning Commission Meeting). 90. All grading shall be done l.Ulder the supervision of a geoteclmical engineer and he shall certify all slopes steeper than 2 to 1 for stability and proper erosion control. All manufactured slopes greater than 30 ft. in height shall be contoured. 91. Prior to commeBeemcnt of grading operations, applicant to provide to the at)" with a map of slI proposed haW. routes to be used for ffiOyemcnt of export material. Such routes shftll be subject to the review and approval of the at)" Engineer. (Revised at the 6-15-04 Planning Commission Meeting). ".-... 92. Applicant to provide to the City a photographic baseline record of the condition of all proposed public Gty haul roads. In the event of damage to such roads, applicant shall pay full cost of restoring public roads to the baseline condition. A bond may be required to ensure payment of damages to the public right-of-way, subject to the approval of the Gty Engineer. 93. On-site drainage facilities located outside of road right-of-way should be contained within drainage easements shown on the final map. A note should be added to the final map stating: "Drainage easements shall be kept free of buildings and obstructions" . 94. All natural drainage traversing site shall be conveyed through the site, or shall be collected and conveyed by a method approved by the Gty Engineer. 95. Meet all requirements of LEMC 15.64 regarding flood hazard regulations. 96. Meet all requirements of LEMC 15.68 regarding floodplain management. 97. 'I'he applicant to proy/ide FEW.. ekyation certificates prior to certificate of occupancies. (Revised at the 6-15-04 Planning Commission Meeting). 98. Submit Hydrology and Hydraulic Reports for review and approval by Gty Engineer and the Riverside Col.Ulty Flood Control District prior to approval of final map. Developer shall mitigate any flooding and! or erosion caused by development of site and diversion of drainage. 99. Storm drain inlet facilities shall be appropriately stenciled to prevent illegally dumping in the drain system, the wording and stencil shall be approved by the Gty Engineer. 100. Roof and yard drains shall not be allowed to connect directly through cuts in the street curb. Roof drains should drain to a landscaped area when ever feasible. ,-- MiENDA ITEM NO. R.'J. PAGE 21- Of ?--0 Planning Commission Approved I (;-/5-t>{ l CONDITIONS OF APPROVAL TENTATIVE TRACf MAP NO. 31779 & TENTATIVE PARCEL MAP NO. 31967 CONTINUANCE 101. 10 year storm runoff should be contained withi:a the curb and the 100 yeltf storm runoff should be cOBtained "Within the street right of way. When either of these criteria .is exceeded, drainage facilities should be installed. (Revised at the 6-15-04 Planning Commission Meeting). ......" 102. Applicant will be required to install BMP's using the best available technology to mitigate any urban pollutants from entering the watershed. 103. Applicant shall provide the city with proof of his having filed a Notice of Intent with the Regional Water Quality Control Board for the National Pollutant Discharge Elimination System (NPDES) program with a storm water pollution prevention plan prior to issuance of grading permits. The applicant shall provide a SWPPP for post construction which describes BMP's that will be implemented for the development including maintenance responsibilities. 104. Applicant shall obtain approval from Santa Ana Regional Water Quality Control Board for their storm water pollution prevention plan including approval of erosion control for the grading plan prior to issuance of grading permits. The applicant shall provide a SWPPP for post construction which describes BMP's that will be implemented for the development and including maintenance responsibilities. 105. Education guidelines and Best Management Practices (BMP) shall be provided to residents of the development in the use of herbicides, pesticides, fertilizers as well as other environmental awareness education materials on good housekeeping practices that contribute to protection of storm water quality and met the goals of the BMP in Supplement " A>) in the Riverside County NPDES Drainage Area Management Plan. 106. Applicant shall provide first flush BMP's using the best available technology that will reduce storm water pollutants from parking areas and driveway aisles. ......" 107. Intersection site distance shall meet the design criteria of the CALmANS Design Manual (particular attention should be taken for intersections on the inside of CUlVes). If site distance can be obstructed, a special limited use easement must be recorded to limit the slope, type of landscaping and wall placement. ......" AQENDA ITEM NO. :1~ ~ PAGE ~ ~. Of .1(0 Pf,Htning Curnmisslolt '1\ ",n ~P' \l<"tY...H ~,J I v.~/$.-04/ l- ", 0 . a_ ~ '1,;. 1>.41 , -.;,., ...,.... . ." I, ~ RESOLUTION NO. 2004- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE OTY COUNCIL OF THE CITY OF LAKE ELSINORE APPROVAL OF TENTATIVE TRACT MAP NO. 31779. WHEREAS, an application has been filed with the Gty of Lake Elsinore by Abbacy Holding Cotporation to subdivide certain property into 7 parcels for future single-family lots; and WHEREAS, the Planning Commission of the Gty of Lake Elsinore has been delegated with the responsibility of making recommendations to the Gty Council pertaining subdivision of land; and WHEREAS, public notice of said application has been given, and the Planning Commission has considered evidence presented by the Community Development Department and other interested parties at a public hearing held with respect to this item on June 15, 2004; NOW TI-IEREFORE, the Planning Commission of the Gty of Lake Elsinore DOES HEREBY RESOLVE as follows: SECTION 1. The Planning Commission has considered the proposed subdivision (TIM No. ~ 31779), prior to making a decision to recommend that the Gty Council approve the proposed subdivision into 7 residential lots. The Planning Commission finds and determines that pursuant to the requirements of the California Environmental Quality Act Section 15182, this project is exempt from further evaluation. Section 15182 states that "W1Jere a puJiic awrY b:ts prrparrd an E IR en a SpWfr Plan after January 1, 1980, m EIR ar ~ delaratim rml to b: ~m1 far a residential prrja:t wrlertaken pursuant to arxl in arfomi1:y to thrt spa:ific p/an." SECTION 2. That in accordance with State of California Subdivision Map Act, and the Gty of Lake Elsinore the following findings for the approval of Tentative Tract Map No. 31779 have been made as follows: 1. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the Gty General Plan and Canyon Oeek/Summerhill Specific Plan; TIde 16 of the Municipal Code relating to Subdivisions; and the State Subdivision Map Act. The prrja:t is anistent Wth the designataJ larx1 use ~ areas, ~ ani design standards, am all aher apprq>>iate mparem:nts rontairxxl in the Gm)oo Crrek/Sumrerhi1l SJXrific Plan, GeJrral Plan, City Munidpal ~ am SulxlirisianMap A d. 2. The proposed subdivision is compatible with the objectives, policies, general land uses and programs specified in the General Plan (Government Code Section 66473.5). ~ The prrja:t is anistent Wth the lani use plan, ~ ani design standards ani pragram, am all aher apprrpriate mpareJrFnls crmtaimi in the GeJrral Plan AtaENOA ITEM NO. JJ- PAGE J-3 OF ~(p Resolution No. 2004- Page 2 ~ 3. The effects this proposed subdivision is likely to have upon the housing needs of the region, the public service requirements of its residents, and the available fiscal and environmental resources have been considered and balanced. 1be prrjoct is cmsistent Wth the CiJy's GerFral Plan am Gm;m Crrek/S~ Specifr Plan, W11 prmide 1'1XFSsary publit: senias ani faaJilies, W11 pay all appropriate fees, ani W11 mt result in any adwse emi:rrJnmmtal Urpaa. 4. The design of the subdivision provides to the greatest extent possible, for future passive or natural heating or cooling opportunities in the subdivision (Government O:>de Section 66412.3). 1be prrjoct W11 amply Wth all apprqniate cmsenntian mptirenuds if the City am UnifarmBuilding Ca:le NOW, TIIEREFORE, based on the above findings, the Planning O:>mmission of the Gty of Lake Elsinore DOES HEREBY RECDMMEND that the Gty O:>uncil of the Gty of Lake Elsinore approve Tentative Tract Map No. 31779. Ron Lapere, Cllainnan Lake Elsinore Planning Commission ""'" I hereby certify that the preceding resolution was adopted by the Planning Commission at a meeting thereof conducted on June 15, 2004 by the following vote: AYES: Commissioners: NOES: Commissioners: ABSENT: Commissioners: ABSTAIN: Commissioners: ATTEST: Robert A Brady, Secretary to the Planning Commission ""'" AQENDA ITEM NO. ~ PAGE1::LOF ~ ~ RESOLUfION NO. 2004- A RESOLUfION OF THE PLANNING COMMISSION OF THE OTY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE APPROVAL OF TENTATIVE PARCEL MAP NO. 31967. WHEREAS, an application has been filed with the Gty of Lake Elsinore by Abbacy Holding O>1poration to subdivide certain property into 2 parcels for future single-family lots; and WHEREAS, the Planning Q)fiunission of the Gty of Lake Elsinore has been delegated with the responsibility of making reconunendations to the Gty Council pertaining subdivision of land; and WHEREAS, public notice of said application has been given, and the Planning Commission has considered evidence presented by the Community Development Department and other interested parties at a public hearing held with respect to this item on June 15, 2004; NOW TIIEREFORE, the Planning Commission of the Gty of Lake Elsinore DOES HEREBY RESOLVE as follows: SECTION 1. The Planning Commission has considered the proposed subdivision (1PM No. r- 31967), prior to making a decision to recommend that the Gty Council approve the proposed ... subdivision into 2 residential lots. The Planning Commission finds and determines that pursuant to the requirements of the California Environmental Quality .Act Section 15182, this project is exempt from further evaluation. Section 15182 states that "W1xre a pttl;{K awrY lkts pwparrxi an EIR 00 a Speafr Plan after January 1, 1980, m EIR or ~ dedaratim rmJ to le prefXtrrd for a residential prrjat unlettaken pursuant to ani in o:rfarnity to tha speaficplan." SECTION 2. That in accordance with State of California Subdivision Map Act, and the Gty of Lake Elsinore the following findings for the approval of Tentative Parcel Map No. 31967 have been made as follows: 1. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the Gty General Plan and Canyon Oeek/Sununerhill Specific Plan; TItle 16 of the Municipal Code relating to Subdivisions; and the State Subdivision Map Act. The prrjat is ansistent Wth the clt3ignated larr1 use pla11l1ing, areas, derelqmrnt ard clt3ign starxlards, ard all dher appropriate requirmrnts rontainxl in the Gt11)OO Crrek/S~ Speafr Plan, GeJrral Plan, City Muniapa/ ~ ardSulxJi'lisionMapAa. 2. The proposed subdivision is compatible with the objectives, policies, general land uses and programs specified in the General Plan (Government Code Section 66473.5). "..... The prrjat is ansistent Wth the lard use plan, derelqmrnt ard clt3ign starxlards ard prcgram, ard all dher appropriate rrrpli:rnrrnts rontainxl in the Gelrral Plan AGENDA ITEM~. ;).'J. PAGE :J.-S OF 'J- ~ Resolution No. 2004- Page 2 ~ 3. The effects this proposed subdivision is likely to have upon the housing needs of the region, the public service requirements of its residents, and the available fiscal and environmental resources have been considered and balanced. 1be prcjea is ansistent uith the City's Gerrral Plan am Gt~ Creek/Sumrrrhill SpWfic Plan, Wll prucide rxn:ssarypublit.: sercia!s am facilities, Wl1 pay all apprcpriate ftes, am Wl1 rrt mult in any adrme enci:rrJnnrntal inpaa:. 4. The design of the subdivision provides to the greatest extent possible, for future passive or natural heating or cooling opportunities in the subdivision (Government Code Section 66412.3). 1be prcjea Wll conply uith all apprcpriate ronserwtim requiremmts if the City and UnifarmBuildint, C.aIe. NOW, TI-IEREFORE, based on the above findings, the Planning Commission of the Gty of Lake Elsinore DOES HEREBY RECDMMEND that the Gty Council of the Gty of Lake Elsinore approve Tentative Parcel Map No. 31967. Ron Lapere, O1ainnan Lake Elsinore Planning Commission "-"'" I hereby certify that the preceding resolution was adopted by the Planning Commission at a meeting thereof conducted on June 15,2004 by the following vote: AYES: Commissioners: NOES: Commissioners: ABSENf: Commissioners: ABSTAIN: Commissioners: ATfEST: Robert A Brady, Secretary to the Planning Commission ~ AGENDA ITEM NO. :J:J- PAGE ~h OF ~~ ~ CITY OF LAKE ELSINORE REPORT TO THE CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: DICK WATENPAUGH, CITY MANAGER DATE: June 22, 2002 SUBJECT: Master Plan of Drainage - Annual Increase of Fees BACKGROUND On August 28, 1991, the City Council adopted Ordinance No. 919 establishing the drainage fees based on the Master Plan of Drainage for the City of Lake Elsinore. The Master Plan of Drainage consists of fifty-one drainage districts. Each district was inventoried to show existing drainage facilities as well as any proposed drainage facilities yet to be constructed. A cost estimate was also completed for all the proposed facilities within each district. The purpose of the drainage fee was to fund the drainage facilities as proposed on the Master Plan of Drainage. Developers would be required to construct the drainage facilities as shown in the Master Plan of Drainage or pay a drainage fee. Developers would receive a credit for master plan drainage facilities constructed. -'"' DISCUSSION The implementation of the Master Plan of Drainage was completed in 1991 and it authorized the adjustment of the fees in June of each year to adjust for inflation. The last time the drainage fees were increased was June 2002. The cost to construct drainage facilities has increased over the past two years with inflation and the drainage fees need to reflect this increase. The drainage fee should be based on actual construction costs and adjusted accordingly. The Engineering News Record Construction Cost Index (CCl) is the industry standard used to determine inflation in the construction industry. Since the original cost estimate was based on 1990 cost of construction, the drainage fees for each district should be adjusted for inflation by multiplying the 1990 drainage fees by the ratio of the CCl for 2004 compared to CCl for 1990. This ratio is equal to 6957/4691 equal to 1.483. Attached is a table listing each district, the current fee, and the proposed fee. FISCAL IMPACT None. ~ U:\jforoutan\MasterDrainageFeeIncrease2004.doc AQENDA ITEM NO. 2> \ ... "'. PAGE-.\---OF.:L- RECOMMENDATIONS 1. Approve Resolution 2004- 4) to increase the City of Lake Elsinore Master Plan of Drainage fees to be effective thirty (30) days from this date. ""'" PREPARED BY: REVIEWED BY: JERRY FOROUTAN, CONSULTANT ASSOCIATE ENGINEERIl/\.I. KEN SEUMALO, ENGINEERING MANAGER jCA-s -, ill 0, APPROVED BY: DEPARTMENT APPROVED FOR AGENDA ~ CITY MANA ER'S OFFICE LISTING: """"" U :\jforoutan\MasterDrainageFeelncrease2004.doc """"" AQENOA ITEM NO. 3\ '" PAGE-2-Of 7 MASTER PLAN OF DRAINAGE FEES (Effective July 2002, & Proposed 2004) *Fee is dollars per acre. Fee* ,-... Drainage District 2002 2004 ~ Alberhill $3,445.00 $3,850.00 Arroyo Del T oro $6,300.00 $7,120.00 Cottonwood $6,690.00 $7,900.00 Corydon $4,105.00 $4,645.00 Estelle East $2,625.00 $2,965.00 Estelle West $3,115.00 $3,525.00 Elsinore Valley MWD Local Local Horsetheif Canyon $6,890.00 $7,785.00 Indian Canyon $3,050.00 $3,485.00 Lake Street East $1,970.00 $2,225.00 Lake Street West $3,080.00 $3,485.00 Lakeland Village East $5,060.00 $5,725.00 Lakeland Village West $5,775.00 $6,525.00 Lee Lake $3,545.00 $4,005.00 Main Minthorn $4,070.00 $4,600.00 Nichols Street Northeast $7,675.00 $8,675.00 Nichols Street Northwest $2,100.00 $2,375.00 Nichols Street Southeast $2,660.00 $3,005.00 Nichols Street Southwest $5,380.00 $6,080.00 Northwest $4,525.00 $5,120.00 Ortega Highway $3,345.00 $3,785.00 Railroad No. 1 $2,625.00 $2,975.00 Railroad NO.2 $3,280.00 $3,710.00 Railroad NO.3 $5,250.00 $5,935.00 Railroad NO.4 $3,940.00 $4,450.00 Railroad NO.5 $5,515.00 $6,230.00 Railroad NO.6 $2,625.00 $2,970.00 Rice Canyon $7,645.00 $8,635.00 Riverside Drive South $4,890.00 $5,525.00 San Jacinto No. 1 $6,230.00 $7,045.00 San Jacinto NO.2 $2,000.00 $2,265.00 San Jacinto No. 3 $4,000.00 $4,525.00 San Jacinto NO.4 $4,755.00 $5,375.00 Sedco $3,180.00 $3,600.00 Springs East $3,415.00 $3,855.00 Springs West $3,375.00 $3,815.00 Third Street $6,330.00 $7,155.00 Town NO.1 $7,575.00 $8,565.00 Town NO.2 $5,840.00 $6,600.00 Town NO.3 $4,200.00 $4,745.00 Town NO.4 $5,280.00 $5,970.00 Town NO.5 $7,150.00 $8,085.00 Town NO.6. $2,425.00 $2,745.00 Town NO.7 $5,185.00 $5,860.00 Warm Springs East $2,295.00 $2,595.00 Warm Springs West $4,660.00 $5,265.00 Wasson Canyon $6,265.00 $7,085.00 Wasson East $4,990.00 $5,635.00 West Elsinore $5,265.00 $5,955.00 Wildomar $5,445.00 $6,155.00 Lake Management Future Future AaENOA ITEM NO. 3 \ ;., ""' PAGE 3 OF-' ~ ..':' ". '" . ~ MASTER PLAN OF DRAINAGE FEES (Effective July 2004) *Fee is dollars per acre. Drainage District Fee* Alberhill $3,850.00 Arroyo Del T oro $7,120.00 Cottonwood $7,900.00 Corydon $4,645.00 Estelle East $2,965.00 Estelle West $3,525.00 Elsinore Valley MWD Local Horsetheif Canyon $7,785.00 Indian Canyon $3,485.00 Lake Street East $2,225.00 Lake Street West $3,485.00 Lakeland Village East $5,725.00 Lakeland Village West $6,525.00 Lee Lake $4,005.00 Main Minthorn $4,600.00 Nichols Street Northeast $8,675.00 Nichols Street Northwest $2,375.00 Nichols Street Southeast $3,005.00 Nichols Street Southwest $6,080.00 Northwest $5,120.00 Ortega Highway $3,785.00 Railroad No. 1 $2,975.00 Railroad NO.2 $3,710.00 Railroad No. 3 $5,935.00 Railroad NO.4 $4,450.00 Railroad No. 5 $6,230.00 Railroad NO.6 $2,970.00 Rice Canyon $8,635.00 Riverside Drive South $5,525.00 San Jacinto No. 1 $7,045.00 San Jacinto No. 2 $2,265.00 San Jacinto No. 3 $4,525.00 San Jacinto NO.4 $5,375.00 Sedco $3,600.00 Springs East $3,855.00 Springs West $3,815.00 Third Street $7,155.00 Town NO.1 $8,565.00 Town NO.2 $6,600.00 Town NO.3 $4,745.00 Town NO.4 $5,970.00 Town NO.5 $8,085.00 Town NO.6. $2,745.00 Town NO.7 $5,860.00 Warm Springs East $2,595.00 Warm Springs West $5,265.00 Wasson Canyon $7,085.00 Wasson East $5,635.00 West Elsinore $5,955.00 Wildomar $6,155.00 Lake Management Future ....., ......, '-"" AQENDA ITEM NO. j \ ~ "" PAGE...:L OF 7 .. x ori c: o ,A /""- ;-- o o '" .. ., ., u. c: .. 0: c: ! 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SWd I~~~~_~:~~:r.~ ...._..._JIII?~r.~'t:~__...___....___......_......__...___.. ...__11I '-' McG CONST subscriptions I advertise I careers I contact us I my ace features a. covers Buildings Business & Labor Education Environment Power & Industrial e-Construction Transportation International Construction Economics Click here for a free tria! subscription fn: "'EJ"~e be the first to know subscribe to OUT FREE e-l'lIflis!etter lodayf Construction Cost Index History Construction Cost Index History (1908-2004) HOW ENR BUILDS THE INDEX: 200 hours of common labor at the 20-city average of common labor rates, plus 25 cwt of standard structural steel shapes at the mill price prior to 1996 and the fabricated 2O-dty price from 1996, plus 1.128 tons of portland cement at the 20-city price, plus 1,088 board-ft of 2 x 4 lumber at the 20-city price. Sea c I Ind JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NaY DEC ~~~UAL 1990468046854691 46934707 4732 4734 4752 4774 4771 4787 47774732 1991 477747734772 4766 4801 4818 4854 48924891 4892 4896 48894835 1992 4888 4884 4927 4946 4965 4973 4992 5032 5042 5052 5058 5059 4985 1993 5071 5070 5106 5167 5262 5260 5252 5230 5255 5264 5278 5310 5210 1994 5336 5371 5381 5405 5405 5408 5409 5424 5437 5437 5439 5439 5408 1995544354445435 5432543354325484 5506 5491 5511 5519 55245471 1996552355325537 55505572 55975617 5652568357195740 5744 5620 1997576557695759 5799583758605863 5854 5851 58485838 58585826 1998585258745875 58835881 58955921 592959635986 5995 5991 5920 1999600059925986 6008 6006 603~ 6076 6091 61286134 6127 61276059 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NaY DEC ~~~UAL 2000613061606202 6201 623362386225 6233622462596266 62836221 2001 6281 6272 6279 6286628863186404 63896391 63976410 6390 6343 2002646264626502 6480651265326605 6592658965796578 65636538 20036581 66406627 663566426694 6695 67336741 6771 6794 67826694 2004 6825 6862 6957* 7017 7065 Base: 1913=100 [ i ....., j I I *= Revised I I I 1908 1909 1910 1911 1912 1913 ANNUAL AVERAGE 97 1931 181 1954 628 91 1932 157 19f)5 6()0 96 1933 170 1956 692 93 1934 198 1957 724 91 1935 196 1958 759 100 1936 206 1959 797 ......" 1977 2576 197Q 2776 1979 3003 1980 3237 1981 3535 1982 3825 I AQENOA ITEM NO.:) \ - ..:_~ PAGER@~lL. http://em.construction.com/features/conEco/costIndexes/constIndexHist.asp McGraw-Hill Construction I ENR - Features Page 2 of2 1914 89 1937 235 1960 824 1983 4066 . >> Marketplace 1915 93 1938 236 1961 847 1984 4146 I Sponsored Links ,,-... 1916 130 1939 236 1962 872 1985 4195 Hard Dollar 1917 181 1940 242 1963 901 1986 4295 BID*BUILD Software 1918 189 1941 258 1964 936 1987 4406 World-class estimating, bidding & construction 1919 198 1942 276 1965 971 1988 4519 management sof... 1920 251 1943 290 1966 1019 1989 4615 1921 202 1944 299 1967 1074 Corecon - 1922 174 1945 308 1968 1155 Construction 1923 214 1946 346 1969 1269 Estimating and PM Software 1924 215 1947 413 1970 1381 Looking for a scalable solution to meet your 1925 207 1948 461 1971 1581 estimating, project ... 1926 208 1949 477 1972 1753 1927 206 1950 510 1973 1895 The Jobclock 1928 207 1951 543 1974 2020 The Contractor's Timeclock. Portable, 1929 207 1952 569 1975 2212 I Rugged and Weatherproof. 1930 203 1953 600 1976 2401 PI ComputerEase Click here to view the ENR Cost Indexes FAQ'S >> Easy to use Project . Management and Job Cost Accounting software s... ,,-... -Buv-a-tinlc-Nowl ~ur Sites __ . . . e. raw- I ';panles, nc. . 'I McGraw-HIli ~Ite~ .. All Rights Reserved _____ ,,-... AQENOA nEM NO. 3 \ " PAGE..-':1.. OF I http://enr.construction.com/features/conEco/costIndexes/constIndexHist.asp 5/25/2004 I""" CITY OF LAKE ELSINORE REPORT TO THE CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: DICK WATENPAUGH, CITY MANAGER DATE: JUNE 22, 2004 SUBJECT: ADOPTED 2004-05 & 2005-06 BUDGET ADJUSTMENTS BACKGROUND On June 8, 2004, City council adopted the 2004-05 and 2005-06 operating and CIP budgets. Part of the proposed budget included an estimated salary adjustment tied to the Consumer Price Index (CPD from April 2003 to April 2004. The estimated CPI change was 1.8%. The actual CPI change from April 2003 to April 2004 was 2.29% as recently published by the U.S. Department o Labor, Bureau of Labor Statistics. ~ DISCUSSION The difference between the 1.8% and the 2.29% CPI has been calculated for each salary grade and incorporated into the General Fund Operating budget by department and division. FISCAL IMPACT The 2004-05 and 2005-06 fiscal year General Fund Operating Budget will increase by $27,100 and $59,100, respectively. RECOMMENDATION It is recommended that City Council approve the adopted budget adjustments as presented on the attached schedule. PREPARED BY: /""""' .ACiIENOA ITEM No.3) ~ PAGE-L~ ..... Gl C) 'C :J 10 'C Gl ..... c.. o ~ .., o WO a::"!. 000 ~ ~ l/) :J ..J-, W Gl W U ~~ UI u.. Gl OC) ~~ 00 ..... 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Q) t Q) Cf} ...... ::l B< ::l o >> Q) ~ Cf} "+:s Q) t Q) Vl -- ;> o OJ) vi ::0 d Cd "'0 ~ B< 1:: r-- CITY OF LAKE ELSINORE REPORT TO THE CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: DICK WATENPAUGH, CITY MANAGER DATE: JUNE 22, 2004 SUBJECT: ANNUAL ADOPTION OF INVESTMENT POLICY BACKGROUND Government Code Section 53646(a), the City's Investment Policy, the investment policy should be reviewed and adopted by City Council annually. DISCUSSION ",-..... Upon reviewing the investment policy and comparing it to the current Government Code, the City investment policy was determined to conform. The policy also has all required elements as outlined in the Model Investment Policy of the Municipal Treasurers' Association ofthe United States & Canada. Changes to the prior investment policy have been highlighted. As part of prudent cash management practices, the City should begin investing a portion of the City's pooled cash and investments in other safe and allowable investments. The following outlines the steps that will be taking toward the goal of diversifying and improving yield: . Adopt Investment Policy · RFP for third party custodian services . Select 3 to 5 Broker dealers to conduct business with . Determine what portion of the portfolio is available to invest . Prepare a specific investment strategic plan given current and projected market conditions In creating a good investment strategy for the City of Lake Elsinore, the following criteria will be considered and are in order of priority: 1. Safety: Hold investments to maturity. With a strategy of holding investments to maturity, investment principal will be kept safe. 2. Liquidity: The initial amount available to invest has not been determined. The /"""' following will be considered: 1. The cash flow cycles based on history AIENDA tiEU NO. 3 J " PAGE...-LOF ~ Report to the City Council June 22,2004 Page 2 of2 "Wf/I 2. The future cash flow cycles based on projected assumptions 3. The cash and investment pool balance in each Fund and the nature of the Fund 3. Yield: Initially, the objective benchmark to beat is the current portfolio return tied to LAIF since 100% of the portfolio is in LAIF. As the portfolio matures in diversity and in average maturity, a larger portion ofthe portfolio can be invested and when appropriate, the City can invest in longer maturities and earn a higher overall portfolio yield. FISCAL IMPACT The exact fiscal impact will depend on how much is going to be invested. Assuming $8,000,000 of the approximately $15,000,000 balance that has been maintained in LAIF during the year, the portfolio yield could improve by 100 to 200 basis points (1 % to 2%) which would improve investment income by about $120,000 to $200,000. These are conservative estimates. As mentioned, as the portfolio matures in diversity and in average maturity, a larger portion ofthe portfolio can be invested and when appropriate, the City can invest in longer maturities both resulting in more investment income. "Wf/I RECOMMENDATION Adopted the investment policy. PREPARED BY: ~ APPROVED FOR ;/)dJ~. i AGENDA LISTING: / . Dick JatenpaUgh, City M agf{fft ......" AGENDA ITEM NO. 33 PAGE ;~ OF ()<t " /"'" June 2004 CITY OF LAKE ELSINORE INVESTMENT POLICY 1) POLICY In accordance with the City Council Policy of the City of Lake Elsinore and under authority granted by the City Council, the City Treasurer's function and responsibility for investing the unexpended cash in the City Treasury has been designated to the City Manager. The investment of the funds of the City of Lake Elsinore is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the California Government Code (CDC), Sections 53601 through 53659. ,....... The primary objective of the investment policy of the City of Lake Elsinore is SAFETY OF PRINCIPAL. Investments shall be placed in those securities as outlined by type and maturity sector in this document. Effective cash flow management and resulting cash investment practices are recognized as essential to good fiscal management and control. The City's portfolio shall be designed and managed in a manner responsive to the public analysis and, as a result the balance between the various investments and maturities may change in order to give the City of Lake Elsinore the optimum combination of necessary liquidity and optimal yield based on cash flow projections. 2) SCOPE The investment policy applies to all financial assets of the City of Lake Elsinore as accounted for in the Comprehensive Annual Financial Report (CAFR). Policy statements outlined in this document focus on the City of Lake Elsinore's pooled funds, but will also apply to all other funds under the City Manager's span of control unless specifically exempted by statute or ordinance. This policy is applicable, but not limited, to all funds listed below: . General Fund Special Revenue Fund Debt Service Fund Capital Project Fund Enterprise Fund Trust and Agency Funds Any new fund created by the City Council unless specifically exempted. . . . . ,....... . . AftCNOA 'TEM NO. _:33 ...... ;)...<6 'p~GE J OF_ CITY OF LAKE ELSINORE INVESTMENT POLICY Bond proceeds and reserve funds under the direct administration of a third party trustee may have investments that may exceed the five-year policy period and are intended to coincide with liquidity needs. '-' 3) PRUDENCE The standard to be used by investment officials shall be that of a "prudent person" and shall be applied in the context of managing all aspects of the overall portfolio. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, direction, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. It is the City's full intent, at the time of purchase, to hold all investments until maturity to ensure the return of all invested principal dollars. However, it is realized that market prices of securities will vary depending on economic and interest rate conditions at any point in time. It is further recognized, that in a well- diversified investment portfolio, occasional measured losses are inevitable due to economic, bond market, or individual security credit analysis. These occasional losses must be considered within the context of the overall investment program objectives and the resultant long-term rate of return. The City Manager and other individuals assigned to manage the investment portfolio, acting within the intent and scope of the investment policy and other written procedures, an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely manner, and appropriate action is taken to control adverse developments. '-' 4) OBJECTIVES As specified in CGC 53600.5, when investing, reinvesting, purchasing, acqumng, exchanging, selling, and managing public funds, the primary objectives, in priority order, of the investment activities shall be: A) Safety of Principal Safety of principal is the foremost objective of the City of Lake Elsinore. Each investment transaction shall seek to ensure that capital losses are avoided, whether form securities default, broker/dealer default, or erosion of market value. The City shall seek to preserve principal by mitigating the two types of risk, credit risk and market risk. Credit Risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing in investment-grade securities and by '-' 2 AGENDA ITEM NO.. 33 PAGE t./ OF;E CITY OF LAKE ELSINORE INVESTMENT POLICY ,..-..- diversifying the investment portfolio so that the failure of anyone issuer does not unduly harm the City's capital base and cash flow. Market Risk, defined as market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by limiting the average maturity of the City's investment portfolio to two years, the maximum maturity of anyone security to five years, structuring the portfolio based on historic and current cash flow analysis eliminating the need to sell securities prior to maturity, and avoiding the purchase of long-term securities for the sole purpose of short-term speculation. B) Liquidity Historical cash flow trends are compared to current cash flow requirements on an ongoing basis in an effort to ensure that the City's investment portfolio will remain sufficiently liquid to enable the City to meet all reasonably anticipated operating requirements. C) Yield ,..-..- The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. 5) PERFORMANCE EVALUATION Investment performance is continually monitored and evaluated by the Director of Administrative Services. Investment performance statistics and activity reports are generated on a monthly basis for presentation to the City Manager, City Council and City Treasurer. 6) DELEGATION OF AUTHORITY Daily management responsibility of the investment program has been delegated to the Director of Administrative Services who shall establish procedures for the operation consistent with this investment policy. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Administrative Services. The Director of Administrative Services shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. Under the provisions of California Government Code 53600.3, the Director of Administrative Services is a trustee and a fiduciary subject to the prudent investor standard. ,..-..- 3 A(iENOA ITEM NO. ~? PAGE S OF eJ.,i CITY OF LAKE ELSINORE INVESTMENT POLICY ,...., 8) ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business activity that conflicts with proper executions of the investment program, or impairs their ability to make impartial investment decisions. Additionally, the city Officials are required to annually file applicable financial disclosures as required by the Fair Political Practices Commission (FPPC). 9) SAFEKEEPING AND CUSTODY To protect against fraud or embezzlement of losses caused by collapse of an individual securities dealer, all securities owned by the City shall be held in safekeeping by a third party bank +trust department. ....., All security transactions entered into by the City of Lake Elsinore shall be conducted on delivery-versus-payment (DVP) basis. All securities purchased or acquired shall be delivered to the City of Lake Elsinore by book entry, physical delivery, or by third part custodial agreement as required by CGC 53601. Securities held custody of the City shall be independently audited on an annual basis to verify investment holdings. All exceptions to this safekeeping policy must be approved by the City Manager in written form and included in monthly reporting to the City Council. 10) DIVERSIFICATION The City of Lake Elsinore will diversify its investments by security type and institution. It is the policy of the City of Lake Elsinore to diversify its investment portfolio. Assets shall be diversified to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer, or a specific class of securities. Diversification strategies shall be determined and revised periodically. In establishing specific diversification strategies, the following general policies and constraints shall apply: '-' 4 AaENOA ITEM NO. 3 ~ PAGE ~ OF_dl_.... CiTY OF LAKE ELSINORE INVESTMENT POLICY ,-..., (a) Maturities selected shall provide for stability of income and liquidity. (b) Disbursement and payroll dates shall be covered through maturity investments, marketable U.S. treasury bills, or other cash equivalent instruments such as money market mutual funds. 11) INTERNAL CONTROL The investment portfolio and all related transactions are reviewed and balanced to appropriate general ledger accounts by the Finance Staff on a monthly basis. An independent analysis by an external auditor shall be conducted annually to review internal control, account activity, and compliance with policies and procedures and reported to City Council. 12) REPORTING r' The City Director of Administrative Services shall review and render monthly investment reports to the City Manager, City Council and City Treasurer. The report shall include the face amount of the cash investment, the classification of the investment, the name of the institution or entity, the rate of interest, the maturity date, the current market value, and accrued interest due for all securities. The report shall also detail all repurchase agreements and reverse repurchase positions and associated liabilities. The report will also include the source of the portfolio valuation. As specified in CGC 53646 (e), if all funds are placed in LAIF, FDIC-insured accounts, and/or in a county investment pool, the foregoing report elements may be replaced by copies of the latest statements from such institutions. The report must also include a certification that (1) all investment actions executed since the last report have been made in full compliance with the investment policy, and (2) the City of Lake Elsinore will meet its expenditure obligations for the next six months as required by CGC 53646 (b) (2) and (3), respectively. The Director of Administrative Services shall maintain a complete and timely record of all investment transactions. 13) QUALIFIED BROKER DEALERS The City shall transact business only with banks, saving and loans, and with brokers/dealers. For brokers/dealers of government securities and other investments, the standing with the California Department of Securities, the Securities and Exchange Commission, the National Association of Securities Dealers, or other applicable self- regulatory organizations. /""' Before engaging in investment transactions with a broker/dealer, the Director of Administrative Services shall have received from said firm a signed certification form. This form shall attest that the individual responsible for the City of Lake Elsinore's 5 NO ~3 - AQENDA iTEM .- _ __ 1 rn: ~ CITY OF LAKE ELSINORE INVESTMENT POLICY and transactions to the City of Lake Elsinore that are conditions of the investment In addition, ~ Exceptions will be made only upon written authorization of the City Council. 14) AUTHROZIED INVESTMENTS ~ Within the context of the limitations, the following investments are authorized, as further limited herein. Investment Type Authorization Limit % Maximum Maturity US Treasury Bond/Notes/Bills US Government Sponsored Agency Issues Banker's Acceptances Time Certificates of Deposit Negotiable Certificates of Deposit o to 100% o to 100% o to 40% o to 25% o to 30% 5 Years 5 Years 180 Days 5 Years 5 Years '""-" 6 AGlENOA tTEM NO. 33 PAGE <X OF ~ CITY OF LAKE ELSINORE INVESTMENT POLICY "........ Commercial Paper Medium Term Corporate Notes Repurchase Agreements Reverse Repurchase Agreements Local Agency Investment Fund o to 15% o to 30% o to 100% o to 20% o to 100% 270 Days 5 Years 1 Year 92 Days N/A "........ "..... 7 AQENDA FfEM No.",~33=.." ~AGE ,__9-~~ __ClI. CITY OF LAKE ELSINORE INVESTMENT POLICY ......, ......, ......, 8 ACiENlA nEM NO. 33 PAGE i 0 OF:J:t CITY OF LAKE ELSINORE INVESTMENT POLICY ,- "..... "..... 9 AfaiENOA ITEM NO. ,i3 PAGELOF dS 1 CITY OF LAKE ELSINORE INVESTMENT POLICY ...." ...." ...." AW!NDA ITEM NO. :?3 -"' PAGE 1::1 OF ::2~ 10 CITY OF LAKE ELSINORE INVESTMENT POLICY ,-.... Prohibited Investments Under the provisions of CGC 53601.6 and 53631.5, the City of Lake Elsinore shall not invest any funds covered by this investment policy in inverse floaters, range notes, interest-only strips derived from mortgage pools, or any investment that my result in a zero interest accrual if held to maturity. 15) COLLATERAL REQUIREMENTS ,-... Collateral is required for investments in certificates of deposit, repurchase agreements, and reverse repurchase agreements. All certificates of deposit must be collateralized by U.S. Treasury Obligations. Collateral must be held by a third party trustee and valued on a monthly basis. In order to reduce market risk, the collateral level will be set at the maximum allowed by state and federal law. 16) DERIVATIVE INVESTMENTS Derivative investments have value "derived" from a benchmark or index. That benchmark can be almost any financial measure from interest rates to commodity and stock prices. When appropriate, limited use of derivative investments tied solely to interest rate structures are allowable. However, any investment of this type must receive prior approval from the City Council. Securities or investments classified as derivatives must be issued by an agency or entity authorized by this investment policy. 17) LEGISLATIVE CHANGES Any State of California legislative action that further restricts allowable maturities, investment type or percentage allocations will be incorporated into the City of Lake Elsinore's investment policy and superseded any and all applicable language. ,-... 11 AQENOA ITEM NO. "L 31 PAGE-11.OF-A~ - CITY OF LAKE ELSINORE INVESTMENT POLICY 18) INTEREST EARNINGS ......" All moneys earned and collected from investments authorized in this policy shall be allocated quarterly to various fund accounts based on the cash balance in each fund as a percentage of the entire pooled portfolio. 19) LIMITING MARKET VALUE EROSION The longer the maturity of securities, the greater their market price volatility. Therefore, it is the general policy of the City to limit the potential effects from erosion in market values by adhering to the following guidelines: All immediate and anticipated liquidity requirements will be addressed pnor to purchasing all investments. Maturity dates for long-term investments will coincide with significant cash flow requirements where possible, to assist with short-term cash requirements at maturity. All long-term securities will be purchased with the intent to hold all investments to maturity under then prevailing economic conditions. However, economic or market conditions may change, making it the City's best interest to sell or trade a security prior to maturity. 20) PORTFOLIO MANAGEMENT ACTIVITY ......" The investment program shall seek to augment returns consistent with the intent of this policy, identified risk limitations, and prudent investment principals. These objectives will be achieved by use of the following strategy. Utilize the expert investment professionals of the State (Local Agency Investment Fund). 21) POLICY REVIEW The City of Lake Elsinore's investment policy shall be adopted by the City Council on an annual basis. This investment policy shall be reviewed at least annually to insure its consistency with the overall objectives of preservation of principal, liquidity and yield, and its relevance to current law and financial and economic trends. Any amendments to the policy shall be forwarded to the City Council for approval. The current policy of utilizing State Local Agency Investment Funds will continue to be the primary investment instrument ofthe City. ......" 12 AQENDA ITEM NO. 31 PAGE-1!L OF ~~ CITY OF LAKE ELSINORE INVESTMENT POLICY /"'" Agency: Federal agency securities and lor Government -sponsored enterprises. Bankers' Acceptance (BA): A draft or bill or exchange accepted by a bank: or trust company. The accepting institution guarantees payment of the bill, as well as the Issuer. Broker: A broker brings buyers and sellers together for a commission. /"""" California Local Government Debt: Is bonds, notes, warrants, or other evidences of indebtedness of any local agency within California. California local government debt is a permitted investment under the California Government Code. The Government Code does not specify mInImUm credit ratings for local government debt in which local agencies may invest. The Authority does not invest in these securities. Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CD's are typically negotiable. Collateral: Securities, evidence of deposit of other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank: to secure deposits of public monies. ,-... Comprehensive Annual Financial Report (CAFR): The official annual report for the City of Lake Elsinore. It includes five combine statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and Glossary contractual prOVISIOns, introductory material, and Statistical Section. extensive a detailed Coupon: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Debenture: A bond secured only by the general credit of the issuer. Delivery versus Payment: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. Derivatives: (I) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). Discount: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. 13 A~NOA ITEM NO. 3 ? '" PAGE~OF:~__ CITY OF LAKE ELSINORE INVESlMENT POLICY Diversification: Dividing investment funds among a variety of securities offering independent returns. Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations. Federal Home Loan Banks (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLB is to liquefy the housing related assets of it's members who must purchase stock in their district Bank. Federal National Mortgage Association (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. '-'" Federal Open Market Committee (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve and Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. Federal Reserve System: The central bank ofthe United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. ....., Government National Mortgage Association (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term "pass-throughs" is often used to describe Ginnie Maes. Issuer: Any corporation, government unit or financial institution which borrows money through the sale of securities. Liquidity: A liquid asset is one that can be converted easily and rapidly into cash ....., 14 M.ENOA ITEM NO.~ PAGE..1.f2- OF .~<{- CITY OF LAKE ELSINORE INVESTMENT POLICY ,,-..... without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. Local Agency Investment Fund (LAIF): A special fund in the State Treasury which local agencies may use to deposit funds for investment. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit to the LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one per cent of the earnings. ,,-..... Local Government Investment Pool (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. Market Value: The price at which a security is trading and could presumably be purchased or sold. Master Repurchase Agreement: A written contract covering all future transactions between the parties to repurchase - reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower. Maturity: The date upon which the principal or stated value of an investment becomes due and payable. ,,-..... Member: Refers to a governmental entity which is a signatory to the Joint Powers Agreement establishing the California Joint Powers Insurance Authority. Money Market: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. Mutual Funds: Referred to in the Government Code, Section 5360l(k) as "shares of beneficial interest issued by diversified management companies." The Mutual Fund must be restricted by its by- laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, State of California and City (within California) debt obligations, Bankers Acceptances, Commercial Paper, Certificates of Deposit, Negotiable Certificates of Deposit, Repurchase Agreements, Reverse Repurchase Agreements, and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category applicable to the local agency also apply to the Mutual Fund. Negotiable: Term used to designate a security, the title to which is transferable by delivery. Offer: The price asked by a seller of securities. (When you are buying securities, you ask for an offer). See Asked and Bid. Open Market Operations: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's 15 ACiiENOA ITEM NO. ~3 PAGE~7 OF ~g CITY OF LAKE ELSINORE INVESTMENT POLICY most important and most flexible monetary policy tool. Portfolio: Collection of securities held by an investor. Primary Dealer: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers included Securities and Exchange Commission (SEC) - registered securities broker-dealers, banks, and a few unregulated firms. Principal: Describes the original cost of a security. It represents the amount of capital or money which the investor pays for the investment. Prudent Person Rule: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state - the so-called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital. Qualified Public Depositories: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. """ Repurchase Agreement (RP or Repo): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, that is, increasing bank services. Safekeeping: A servIce to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. Secondary Market: A market made for the purchase and sale of outstanding Issues following the initial distribution. """"'" Securities & Exchange Commission: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC Rule 15C3-1: See Uniform Net Capital Rule. Structured Notes: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative-based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape ofthe yield curve. """ 16 A6MENDA ITEM NO. 33 '-, PAGEAOFdB CITY OF LAKE ELSINORE INVESTMENT POLICY "........ Treasury Bills: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. Treasury Notes: Medium-term coupon- bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to ten years. Uniform Net Capital Rule: Securities and Exchange Commission requirement that member firms as well as nonmember broker- dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money "........ ,-... owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among member of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. Yield: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. 17 AQEN)A nEU NO. ~1? _~. " PAGE /9 OF.X . CITY OF LAKE ELSINORE """"'" INVESTMENT PROCEDURES, GUIDELINES AND STRATEGY I. PROCEDURES AND GUIDELINES - Procedures and guidelines are established to direct and control activities in such a manner that previously established goals are achieved and policies are followed. 1. Investment Selection. Every investment transaction must be authorized by City Council and reviewed by the Director of Administrative Services. The Director of Administrative Services reviews how much of the cash balance is available for investment as determined by the Finance Manager and selects the area of the yield curve that most closely matches the required maturity date. A review of some of the flowing sources should be made to determine whether the investments should be placed to match projected expenditures or shorter, or to take advantage of current and expected interest rate environments: a) b) c) d) e) Wall Street Journal or similar daily business publication. Input from approved broker/dealers. Input from depository banks. Publications on general trends of economic statistics. Input from data services (Telerate, Bloomberg, Reuters, etc.) """"'" 2. Pooled Cash. Whenever practical, local agency cash is consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated quarterly according to month-end cash and investment balances for each fund. 3. Competitive Bids. Purchase and sales of securities are made on the basis of competitive offers and bids when practical. 4. Cash Forecast. The cash flow for the City is analyzed with the receipt of revenues and maturity of investments scheduled so that adequate cash will be available to meet disbursement requirements. 5. Liquidity. The marketability of a security is considered at the time of purchase, as the security may have to be sold at a later date to meet unanticipated cash demands. 6. Diversification. The portfolio should consist of a mix of various types of securities, issuers, and maturities. """"'" 18 AfENDA ITEM NO 33 ~PAoe c9.0 ;;=;(~ ,-- INVESTMENT PROCEDURES, GUIDELINES AND STRATEGY (Continued) 7. Purchasing an Investment Establish with whom the City of Lake Elsinore is going to transact business. This should be accomplished through the use of a questionnaire, which helps provide the following evaluation: a) Financial condition, strength and capability to fulfill commitments. b) Overall reputation with other dealers and investors. c) Regulatory status of the broker/dealer (providers). d) Background and expertise of the individual representative. The following must be determined prior to contacting the providers: a) Settlement - cash, regular (next day), corporate (3 business days) or when- issued of a new issue. Amount - either par value or total dollars to be invested. Type of security to be purchased, or type to be excluded. Targeted maturity, or maturity range. Time limit to show offering - 5 minutes, 15 minutes, etc. ,-- b) c) d) e) Before concluding the transaction, the Director of Administrative Services should validate the following: a) The security selected for purchase meets all criteria, including portfolio diversification, collateralization (if appropriate) and maturity. If the security has any imbedded options such as call provisions or coupon adjustments, these should also be reviewed. b) Yield calculations should be verified. c) Total purchase cost (including accrued interest) does not exceed funds available for investment. d) Advise the successful provider that their offering has been selected for purchase. e) After confirmation of the purchase, as a courtesy, notify the other broker/dealers that you have placed the investment. Best price may be disclosed, if you choose. After consummation of the transaction, and prior to settlement date, the Director of Administrative Services and the provider should exchange and review the following information to ensure prompt, and uninterrupted settlement: ,-- a) Name ofthird-party safekeeping agent. 19 AQENDA ITEM NO. 33 PAGE (3../ OF.J. <l - INVESTMENT PROCEDURES, GUIDELINES AND STRATEGY (Continued) """" b) ABA number of safekeeping agent. c) Safekeeping account number. d) Reconfirm amount of transaction. e) Reconfirm settlement date. f) Acquire CUSIP number of security, if applicable. 8. Evaluate Certificates of Deposit a) Certificates of Deposit shall be evaluated in terms of FDIC coverage. For deposits in excess ofthe insured maximum of $100,000, approved collateral at full market value shall be required. (California Government Code Section 53652 and/or 53651(m) and 53651.2(a)(1). b) Negotiable Certificates of Deposit shall be evaluated in terms of the credit worthiness of the issuer, as these deposits are uninsured and uncollateralized promissory notes. 9. Settlement & Follow-through ""'" The Director of Administrative Services should forward to the safekeeping agent a report of the investment transaction. The report may be verbal, but a written form should be sent and acknowledged. When applicable, the following should be verified: a) Provision of receipt of disbursement of funds. b) Internal transfer or wiring of funds. c) V alidation of written "safekeeping receipt" d) Notification of discrepancy prior to acceptance or rejection of the transaction. e) Immediate notification if a fail has occurred: by provider if they are responsible, by safekeeping agent if they are responsible. 10. Safekeeping: All transactions will be handled on a Delivery Verses Payment (DVP) using a third party safekeeping custodian. 11. Repurchase agreements, wire transfer agreements, banking service contracts and collateral/depository agreements: All investing agreements will be reviewed by the City Attorney, managed by the Director of Administrative Services, and executed by the City Manager. ""'" 20 AQENOA ITEM NO. 33 PAGE 'X)- OF .~ ~ CITY OF LAKE ELSINORE INVESTMENT PROCEDURES, GUIDELINES AND STRATEGY (Continued) II. STRATEGY - Strategy refers to the ability to manage financial resources in the most advantageous manner. 1. Economic Forecasts. Economic Forecasts are obtained periodically from economists and financial experts through bankers and brokers to assist the Director of Administrative Services with the formulation of an investment strategy for the local agency. 2. Implementing Investment Strategy. Investment transactions are executed which conform with anticipated interest rate trends and the current investment strategy plan. 3. Preserve Portfolio Value. Field standards are developed in order to maintain earnings near the market and to preserve the value of the portfolio. ~ ~ 21 A8!NDA nEM NO. 33 ~'PAOE ~ Of ~ CITY OF LAKE ELSINORE ~ INVESTMENT PROCEDURES INTERNAL CONTROL - GUIDELINES OBmCTIVESOF~RNALCONTROL Internal control is the plan of organization and all the related systems established by the management's objective of ensuring, as far as practicable: · The orderly and efficient conduct of its business, including adherence to management policies. · The safeguarding of assets. · The prevention or detection of errors and fraud. · The accuracy and completeness ofthe accounting records. · The timely preparation of reliable financial information. ......" LIMIT A nONS OF INTERNAL CONTROL No internal control system, however elaborate, can by itself guarantee the achievement of management's objectives. Internal control can provide only reasonable assurance that the objectives are met, because of its inherent limitations, including: · Management's usual requirement that a control be cost-effective. · The direction of most controls at recurring, rather than unusual, types of transactions. · Human error due to misunderstanding, carelessness, fatigue, or distraction. · Potential for collusion that circumvents controls dependent on the segregation of functions. · Potential for a person responsible for exercising control abusing that responsibility; a responsible staff member could be in a position to override controls which management has set up. ......" 22 A.lllM tTEM NO. 33 ..', _, ~. PAGE ;)'1 Of d$ ",-- CITY OF LAKE ELSINORE INVESTMENT PROCEDURES INTERNAL CONTROL - GUIDELINES (Continued) ELEMENTS OF INTERNAL CONTROL Elements of a system of internal control are the means by which an organization can satisfy the objectives of internal control. These elements are: 1. ORGANIZATION Specific responsibility for the performance of duties should be assigned and lines of authority and reporting clearly identified and understood. 2. PERSONNEL Personnel should have capabilities commensurate with their responsibilities. Personnel selection and training policies together with the quality and quantity of supervision are thus important. 3. SEGREGATION OF FUNCTIONS Segregation of incompatible functions reduces the risk that a person is in a position both to perpetrate and conceal errors or fraud in the normal course of duty. If two parts of a transaction are handled by different people, collusion is necessary to conceal errors or fraud. In particular, the functions that should be considered when evaluating segregation of functions are authorization, execution, recording, custody of assets, and performing reconciliations. "...... 4. AUTHORIZATION All transactions should be authorized by an appropriate responsible individual. The responsibilities and limits of authorization should be clearly delineated. The individual or group authorizing a specific transaction or granting general authority for transactions should be in a position commensurate with the nature and significance of the transactions. Delegation of authority to authorize transactions should be handled very carefully. 5. CONTROLS OVER AN ACCOUNTING SYSTEM Controls over an accounting system include the procedures, both manual and computerized, carried out independently to ascertain that transactions are complete, valid, authorized, and properly recorded. ",-- 23 13 A8!NDA lTEM NO. ""-. PAGE;:;S Of ;;t CITY OF LAKE ELSINORE ......, CASH CONTROLS PROCEDURES PERFORMED BY EXTERNAL AUDITORS WITH RESPECT TO CASH RECEIPTS A. City procedures and controls are reviewed. Some of the system strengths are: 1. Receipts are controlled upon receipt by proper registration devices. 2. Receipts are reconciled on a daily basis. 3. Amounts are deposited intact. 4. Bank reconciliations are reviewed. 5. Prompt posting of cash receipt entries in books. 6. Proper approval required for write-offs of customer accounts. 7. Checks are restrictively endorsed upon receipt or when run through cash register. ......, 8. Adequate physical security over cash. 19 Individuals that handle cash do not post to customer account records or process billing statements. 10. Adequate supervision of Finance Department operations. B. Significant revenues are confirmed directly with payer and compared with City books to make sure amounts are recorded properly. C. Cash balances are substantiated by confirming all account balances recorded in books. Bank reconciliations are reviewed for propriety and recalculated by the auditor. All significant reconciling items on bank reconciliations are verified as valid reconciling items by proving to subsequent bank statements. ......, 24 AaENDA lTEM NO. 13 .~ PAGE ';U, OF ~~ ./'"" CITY OF LAKE ELSINORE SEGREGATION OF RESPONSIBILITIES OF THE TREASURY FUNCTIONS Function 1. Formal Investment Policy should be: * Prepared By: * Approved By: 2. Investment Plan with specific investments in mind 3. Investment Transactions for execution of Investment Plan should be approved by 4. Execution of investment r" transactions 5. Timely recording of investment transactions: Recording of investment transactions in the City's records Recording of investment transactions in the accounting records 6. Verification of investment, i.e., match broker confirma- tion to City's records 7. Safeguarding of Assets and Records: Reconciliation of City's records to the accounting records Reconciliation of City's ,,,........ records to bank statements and safekeeping records Responsibility Director of Administrative Services City Council City Council Director of Administrative Services Finance Manager Finance Manger (but reviewed by Director) Finance Manger (but reviewed by Director) Account Specialist Director of Administrative Services Finance Manger Finance Manager (but reviewed by Director) 25 A8ENDAITEM NO. ~ 3 '1 ~ PAGE 7Y OF ~. CITY OF LAKE ELSINORE ,...., SEGREGATION OF RESPONSIBILITIES OF THE TREASURY FUNCTIONS (Continued) Function Responsibility 8. Safeguarding of Assets and Records (continued): Annual review of (a) financial institution's financial condition, (b) safety, liquidity, and potential yields of investment instruments. Director of Administrative Services 9. No less than an annual review of investment portfolio as prepared by Director of Administrative Services Independent Auditors '-" ......, 26 AQENDA iTEM NO. "3? .~ PAGE 76 OF;)..7{ ,.. ~ CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYORANDCITYCOUNC~ FROM: RICHARDJ. WATENPAUGH,CITYMANAGER DATE: JUNE 22, 2004 SUBJECT: PURCHASE AUTHORIZATION - DIAMOND STADIUM FURNITURE BACKGROUND The Lake Elsinore Diamond Stadium was dedicated on May 20, 1994. It was at that time that the Diamond Club and Suite furniture was first used. After 11 years and actual in-park attendance topping the 2.5 million mark in the 2003 season, the furniture in both the Diamond Club and Suites has begun to break down and become a concern of both the City and the Storm. ~ With over 700 minor league baseball games and hundreds of special events and facility rentals, the current furniture is in need of replacement. Approximately 37 chairs and 4 bar stools in the Diamond Club have broken. Of the original 48 bar stools in the Suites, only 40 remain in fairly useable condition. Staff has met with the City Manager's office and the Storm to select the replacement furniture. Storm Executive Staffhave been participating at all steps of the furniture replacement process. An RFP (Request for Purchase) was advertised with the sealed bid opening slated for May 27, 2004. At the time of the opening, only two (2) bids had been received. The first, from Fullerton Restaurant Equipment at $42,330.52; and the second, from Murry Hotel and Restaurant Supply, Inc. out of Colton for $48,530.28. DISCUSSION At the June 8th City Council meeting this item was presented to the City Council for authorization. It was the City Council's direction to continue this item for 30 days. Following the meeting, the Mayor approached staff requesting this item be placed on the June 22nd agenda. FISCAL IMPACT ~ The funding for the purchase is available in the stadium budget for FY 2003-2004. ACENDA ITEM NO. 3l\ PAoe----l-OF l?-~ RECOMMENDATION ....., It is staffs recommendation that the Mayor and City Council authorize the expenditure of $42,330.52 for the purchase of new stadium furniture from Fullerton Restaurant Equipment. PREPARED BY: David W. Sapp, Director of Communi Services APPROVED BY: C-/ , Da7w. ~app, Director of Co ty Services APPROVED FOR ~'L~ I AGENDA LISTING: _ /L(j ~~ Rich'ard J. Watenp, gh, City M ger .....,. ""'" ACENDA ITEM NO. PAO'c g... 3Y OF f ?- /'1 J l./v'V~J\) ~ INTEROFFICE MEMORANDUM ."~-,._..__._-----_..~---_...._---_.~~----~-~--~-_._--~'-~..- -~---.- - .'--------- - -- ~~------ ~----- -- - --- TO: FROM: DATE: SUBJECT: RICHARD J. WATENPAUGH, CITY MANAGER pi DAVID W. SAPP, DIRECTOR OF COMMUNITY SERVICES 6/10/2004 MA VOR'S REQUEST ----_._-------_._----_._----~ Following the City Council meeting on Tuesday evening, I was approached by the Mayor requesting that Item No. 4 on the consent agenda aPurchase Authorization - Diamond Stadium Furniture) be placed on the June 220 agenda. Please provide direction as the City Council took action to continue the item for 30 days. :cd ~ c. Assistant City Manager Director of Administrative Services Director of Community Development Director of Human Resources Parks and Open Space Manager Public Works Manager RecreationlT ourism Manager ~ AGENDA ITEM NO. PAGE ~ 34 OF }~ CITY OF.LAKE ELSINORE REPORT TO CITY COUNCIL ~ TO: MAYOR AND CITY COUNCIL JlltOM: RICHARD J. WATENPAUGH, CITY MANAGER DATE: JUNE 8, 2004 SUBJECT: PURCHASE AUTHORIZATION - DIAMOND STADIUM FURNITURE BACKGROUND The Lake Elsinore Diamond Stadium was dedicated on May 20, 1994. It was at that time that the Diamond Club and Suite furniture was first used. After 11 years and actual in-park attendance topping the 2.5 million mark in the 2003 season, the furniture in both the Diamond Club and Suites has begun to break down and become a concern of both the City and the Storm. With over 700 minor league baseball games and hundreds of special events and facility rentals, the current furniture is in need of replacement. Approximately 37 chairs and 4 bar stools in the Diamond Club have broken. Of the original 48 bar stools in the Suites, only 40 remain in fairly useable condition. '-" DISCUSSION Staff has met with the City Manager's office and the Storm to select the replacement furniture. Storm Executive Staff have been participating at all steps ofthe furniture replacement process. An RFP (Request for Purchase) was advertised with the sealed bid opening slated for May 27, 2004. At the time of the opening, only two (2) bids had been received. The first, from Fullerton Restaurant Equipment at $42,330.52; and the second, from Murry Hotel and Restaurant Supply, Inc. out of Colton for $48,530.28. FISCAL IMPACT The funding for the purchase is available in the stadium budget for FY 2003-2004. RECOMMENDATION It is staffs recommendation that the Mayor and City Council authorize the expenditure of $42,330.52 for the purchase of new stadium furniture from Fullerton Restaurant Equipment. ~ ACENDA ITEM NO. 3 Lf PAOE~OF ('- /'"' ",..-. ",..-. PREPARED BY: David W. Sapp, Director of Community Services APPROVED BY: ~ . D d . Sapp, Director 0 unity Services / - APPROVED FOR ~'~ I~ AGENDA LISTING: IJJ~ Richard J. Waten augb, City ana r AGENDA iTEM NO._ j ~ PAOE_5 OFj;L CHAIR #C-43US BARSTOOL#B-43US width: 17%" width: 17Y2' seat height 19Y2" seat height: 31%" overall height: 34Y2" overall height: 43W' weight: 16 weight: 23 seat: upholstered cushion seat: upholstered cushion CHAIR #C-30US BARSTOOl #B-30US width: 17Y';' width: 17Y2" seat height: 19Y2" seat height: 31}',," overall height: 33Yz" overall height: 45" weight: 16 weight: 20 seat: upholstered cushion """ ~ r I"""'" TO ACCOMPANY BID SUBMITTAL CHAIR AND BAR STOOL PURCHASE LAKE ELSINORE DIAMOND STADIUM PROPOSAL Name Te.'p J4- -\- \< 1 .u s of Bidder t t,ll., l-E:,-p.. T~.J R,,<~"T, (3~v \ {J. Address B eS s. u . \\AQ- }., Q \'1... of Bidder \Sc.....rJ ~ rtt. l..l.-Ct'l-/jPt C\I'l. CCl-~J,- , To: City of Lake Elsinore, California The undersigned bidder, In accordance with the City's Notice Inviting Bids, hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above- stated purchase as set forth in Exhibit ~A", therefore to perform all work in the manner and time prescribed therein. The attached Bid Schedule is hereby made a part of this proposal. I"""'" The undersigned bidder declares that this proposal lS based upon careful examination of the work site, Specifications, Instructions to Bidders, and all other Contract Documents. If this proposal is accepted for award, bidder agrees to accept a purchase order from the City at the unit prices set forth in the following bid schedule. The undersigned bidder certifies that this proposal is made In good faith, without collusion or connection with any other person or persons bidding on the work. The undersigned bidder understands that the City Council reserves the right to accept or rej ect any or all proposals or to waive formality or technicality in any proposal in the interest of the City. The undersigned bidder understands that the chairs are to be delivered within six (6) weeks of the order date as listed on the City of Lake Elsinore purchase order. Failure to comply with this requirement will relieve the City of all financial obligations to the bidder. Circumstances out of the control of the bidder shall be taken under consideration when applying the SlX (6) week requirement. .. I"""'" 8 ACENDA ITEM NO. 3 ~ PA~ 7 OF (?- TO ACCOMPANY BID SUBMITTAL ......, ; CHAIR AND BAR STOOp PURCHASE LAKE ELSINORE DIAMOND STADIUM BID SCHEDULE UNIT ITEM DESCRIPTION QTY PRICE 1- Waymar Chair #C-43US, #32 Finish 200 \S~, I.o~ 2. Waymar Bar Stool #B-43US, #32 Finish 20 \'1.G.3q 3 _ Waymar Bar Stool #B-43US, #10 Finish 48 t"\l1.3<1 TOTAL COST '3 u. 11l..~u . 35 6r""J , ~~ ~ \~.tt."L Total amount of bid in words = F~ ~ \-../ +\.J..)~ T h ~u SA-.c.JJ T hfL E\2- , \-\. u.....,v J..-C\.. ~ J -f h , ~ +'1 "D ~ I- '-14- ~J A-~J PI p.....y -hv~ c ~ Al+J Total amount of bid in numbers: $ <<-\'2.., 33 ~. 5L NOTE: All work is subject to inspection by City. All work to be completed within twenty-six (26) working days. Any damaged merchandise to be replaced at no cost to the City_ ....., . ~ ....., o ../ AGENDA IlEMJlO. ], f 2 ~ . PACE ~Of /~ ~ , ",..-- EXHIBIT "A" Table Chair Waymar Chair #C - 43US, Beech Wood Finish - #32 Medium Brown Width - 17Y/' Seat Height - 19~" Overall Height - 34~" Weight - 16 lbs. Seat - Upholstered Cushion Seat Fabric - Eucalyptus, Jaguar - Grade 5 Quantity - 200 Bar Stool ",..-- Waymar Barstool #B - 43US. Beech Wood Finish - #32 Medium Brown Width - 17Y/' Seat Height - 31~" Overall Height - 43~" Weight - 23 lbs. Seat - Upholstered Cushion Seat Fabric - Eucalyptus, Jaguar - Grade 5 Quantity - 20 Bar Stool Waymar Barstool #B - 43US. Beech Wood Finish - #10 Natural Width - 17Y/' Seat Height - 31~" Overall Height - 43~" Weight - 23 lbs. Seat - Upholstered Cushion Seat Fabric - Eucalyptus, Jaguar - Grade 5 Quantity - 48 . ",..-- 10 ACENDA ITEM NO. 3 Y PAOE-9- OF--! J.., I TO ACCOMPANY BID SUBMITTAL .....", CHAIR AND BAR STOOL PURCHASE LAKE ELSINORE DIAMOND STADIUM PROPOSAL Name m 0 <<"'<<"'1\ \{ '-S of ~J;)TfL 4",.{) Q;;.S.-;Av~~w'" .suf~L~ rl"C. Bidder Address p_O. ~u;). '-ii.t. of 7.Q'R t. \f"h.L~'! ISLVL>. {~L\QI'<I. tA- o,.J-~2'-j Bidder To: City of Lake Elsinore, California The undersigned bidder, In accordance with the City's Notice Inviting Bids, hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above- stated purchase as set forth in Exhibit nAn, therefore to perform all work in the manner and time prescribed therein. The attached Bid Schedule is hereby made a part of this proposal. The undersigned bidder declares that this proposal lS based upon careful examination of the work site, Specifications, Instructions to Bidders, and all other Contract Documents. If this proposal is accepted for award, bidder agrees to accept a purchase order from the City at the unit prices set forth in the following bid ~ schedule. The undersigned bidder certifies that this proposal is made in good faith, without collusion or connection with any other person or persons bidding on the work. The undersigned bidder understands that the City Council reserves the right to accept or reject any or all proposals or to waive formality or technicality in any proposal in the interest of the City. The undersigned bidder understands that the chairs are to be delivered within six (6) weeks of the order date as listed on the City of Lake Elsinore purchase order. Failure to comply with this requirement will relieve the City of all financial obligations to the bidder. Circumstances out of the control of the bidder shall be taken under consideration when applying the SlX (6) week requirement. '-'" 8 ACENDA ITEM NO. 5~ PAOE---1l2-OF ,'---. ~. r' TO ACCOMPANY BID SUBMITTAL CHAIR AND BAR STOOL PURCHASE LAKE ELSINORE DIAMOND STADIUM BID SCHEDULE UNIT TOTAL ITEM DESCRIPTION QTY PRICE COST Waymar Chair - 1. f12~R% -:Jl . r-.. #C-43US, #32 Finish 200 3Y , $'/1.0. 2. Waymar Bar Stool -tJ 4j Y. , oLj _ .z,u #B-43US, #32 Finish 20 .?O;$' ';U . 3. Waymar Bar Stool <1;t -1J. 92 S-O.. ~& #B-43US, #10 Finish 48 ). .,~ 'U v~. , Total amount of bid in words: --F'OIZ:l'f 'f': 1'.,4. --rl<>r_~-;........n ..r:,,~ j.)",.j IH.R-O J\ ,.,~ U" \ \ <..,,-.so !1 NV )U!J;.. tJ,'-{ L: j j.,-}. <: (' --:t S - Total amount of bid in numbers: /""' $ LJ "'.~ ~. 2.S I ~. 2. 3i...: - , NOTE: All work is subject to inspection by City. All work to be completed within twenty-six (26) working days. Any damaged merchandise to be replaced at no cost to the City. ~~ ~~ " /7)""<>'1 '... S;~L~;,. '~,p,'<N_k~'.< ~';~/LO S t v~ ,Z rJ..s. ?h c-.... Ii: '. CH'l- ~l 5:"- 't)i1.... (A,~ . 9 t~ ~2S- n.> b ,,-- 9 ACENDA ITEM NO. PAce I t 34 OF~ ~ EXHIBIT "A" Table Chair Waymar Chair #C - 43US, Beech Wood Finish - #32 Medium Brown Width - 17Y/' Seat Height - 19~" Overall Height - 34~" Weight - 16 lbs. Seat - Upholstered Cushion Seat Fabric - Eucalyptus, Jaguar - Grade 5 Quantity - 200 Bar Stool Waymar Barstool #B - 43US. Beech Wood Finish - #32 Medium Brown Width - 17y/' Seat Height - 31~" Overall Height - 43~" Weight - 23 Ibs. Seat - Upholstered Cushion Seat Fabric - Eucalyptus, Jaguar - Grade 5 Quantity - 20 '-"'" Bar Stool Waymar Barstool #B - 43US. Beech Wood Finish - #10 Natural Width - 17Y/' Seat Height - 31~" Overall Height - 43~" Weight - 23 lbs. Seat - Upholstered Cushion Seat Fabric - Eucalyptus, Jaguar - Grade 5 Quantity - 48 . ":.,",..'>'" ~ 10 ACESDA ITEM NO. 3 <1. . - J>J\OfJ 1-:_ Of--L.:b-~ ~ CITY OF LAKE ELSINORE REPORT TO CITY COUNCIL TO: MAYOR & CITY COUNCIL FROM: DICK WATENPAUGH, CITY MANAGER DATE: June 22, 2004 SUBJECT: Applications for Planning Commission BACKGROUND As you are aware on June 30, 2004, the Planning Commission seats previously filled by John Barnes, Ericka Matthies and Nick Nash will expire on June 30th. Applications were accepted for about three weeks; and at the City Council Meeting of May 25th, the City Council assigned Councilmembers Kelley and Magee to a sub-committee to interview the six applicants for the positions. Interviews were held on June 9th and the sub-committee recommended the following appointments: ~ Harvey Ryan Michael O'Neal Tylisha Larimer RECOMMENDATION Approve appointments as recommended by the sub-committee. PREPARED BY: 2S~b VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR ~ APPROVED FOR AGENDA LISTING: DICK WATENPA A8ENDA ITEM NO. 35 PAGE--LOF \