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HomeMy WebLinkAbout11-09-2010 SS (2)MINUTES JOINT CITY COUNCIL AND REDEVELOPMENT AGENCY CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA . TUESDAY, NOVEMBER 09, 2010 . CALL TO ORDER Mayor Melendez called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: MAYOR MELENDEZ MAYOR PRO TEM BHUTTA (arrived at 4:05 p.m.) COUNCIL MEMBER HICKMAN COUNCIL MEMBER MAGEE ABSENT: COUNCIL MEMBER BUCKLEY (arrived at 4:53 p.m.) Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Redevelopment Analyst Carlson, and Office Specialist Porche. CITY COUNCIL CLOSED SESSION (1 a) CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Subdivision (a) of Gov't Code § 54956.9) R Side Medical, LLC; Carlos Stahl vs. City of Lake Elsinore (Riverside Superior Court Case No. RIC10010236) (1 b) CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Subdivision (a) of Gov't Code § 54956.9) Carlos Stahl vs. City of Lake Elsinore (Riverside Superior Court Case No. RIC10020759) (1 c) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case Joint City Council Study Session Page 2 of 8 November 9, 2010 PRESENTATIONS / CEREMONIALS Chamber of Commerce Quarterly Update Mayor Melendez verified with City Manager Brady that someone from the Chamber of Commerce would be in attendance at the 7:00 p.m. meeting to deliver the Quarterly Update. City Manager Brady advised Council that Chamber Member Mr. Viet Tran with Southern California Edison would be providing an update during the 7:00 p.m. meeting. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE There were none. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the following Minutes: a) Regular City Council Meeting - October 26, 2010 b) Joint City Council /Redevelopment Agency Meeting - October 26, 2010 (3) Warrant List Dated October 28. 2010 Recommendation: Authorize payment of Warrant List dated October 28, 2010. Council Member Magee asked about the following warrants and staff provided the following responses: • Warrant No. 104390 to Langston Motorsports in the amount of $322.26 was for the Police Department motorcycle repairs. Council Member Hickman asked about the following warrants and staff provided the following responses: • Warrant No. 104346 to CM Wash Equipment in the amount of $1,059.50 was for rebuilding a washer which was much less than purchasing a new one. • He inquired about the street repairs on Lakeshore Drive. Director of Public Works Seumalo replied by saying the project has not yet been completed as they are still waiting to re-pave the sides of the road. He stated he did not bring the schedule with him but would have the information for Council later. • Warrant No. 104838 to Hi-Way Safety, Inc. in the amount of $3,227.35. He noted that the parking signs near Withrow Elementary needed to be changed because of Joint City Council Study Session November 9, 2010 Page 3 of 8 the changing in school hours. City Manager Brady stated he would coordinate with the School District on the changing of signs. Mayor Melendez asked about the following warrants and staff provided the following responses: • Warrant No. 104348 to Code Publishing Company in the amount of $2,136.90 was used for the Municipal Code Publishing which is paid on an annual basis. • Warrant No. 104358 to Dell Services Sales in the amount of $4,129.46 was for the purchase of a new computer for the MPDS Coordinator. • Warrant No. 104378 to GTSI Corp in the amount of $3,839.26. Director of Administrative Services Riley advised Council that he would get further information regarding this payment. • Warrant No. 104389 to Lake Elsinore Unified School District in the amount of $750.00 was payment for the Californian "Shake Out" as they have their own printing facility. • Mileage reimbursement for jury duty. Director of Administrative Services Riley advised Council that when an employee is selected for jury duty, the City pays the employee for that day. If the employee receives a stipend then the employee has to turn that stipend over to the City since they are paid a full day's work. However, the employee is entitled to mileage reimbursement. • Warrant No. 104429 payable to Stoneriver Pharmacy in the amount of $85.25 was for an injured employee who had an allergic reaction to a bee sting. • Warrant No. 104451 payable to Z Best Body & Paint Shop, Inc. in the amount of $3,814.40. Director of Public Works stated the funds were used for fixing the Logos on City Trucks. Mayor Pro Tern Bhutta asked about the following warrants and staff provided the following responses: • Warrant No. 104448 payable to Production Video in the amount of $1,500.00 was used for editing the Mayor's State of the City Address. • Warrant No. 104444 payable to Vision Internet Providers, Inc. in the amount of $2,535.00. IT Supervisor Toby Soto indicated the funds were used to upgrade the City's Web site. (4) Street Closures and Disbursements for "Unity in the Community Parade" Recommendation: Approve temporary street closures for the Unity Parade on November 20th - and disbursements in the amount of $3,326. PUBLIC HEARING(S) There is none scheduled. Joint City Council Study Session Page 4 of 8 November 9, 2010 APPEAL(S) There is none scheduled. BUSINESS ITEM(S) (5) Designating Very High Fire Hazard Severity Zones in the City of Lake Elsinore Recommendation: It is recommended the City Council Waive further reading and introduce by title only Ordinance No. 2010-1286 Amending Chapter 15.04 of the Lake Elsinore Municipal Code Designating Very High Fire Hazard Severity Zones in the City of Lake Elsinore. Mayor Pro Tern Bhutta asked if any other cities have participated with this same type of ordinance. City Manager Brady responded by saying he is not aware of any other cities participating. He stated part of being in compliance, is that inspections would be necessary to make sure brush and debris have been removed. Council Member Hickman noted the new requirement beginning 2011 that every new home will be required to have sprinkler systems installed inside homes and asked what the cost estimate was. City Manager Brady stated the cost of the home would increase. Council Member Magee pointed out that the BIA was in opposition to this new requirement. (6) Consideration of Fiscal Year 2010-2011 First Quarter Budget Report Recommendation: It is recommended that that the City Council: (1) approve the recommended one-time expenditure of $213,397 related to July 1, 2010 layoffs from the general fund unallocated revenue; and (2) approve the First Quarter 2010-11 Budget Report. Council Member Magee noted his disappointment of the numbers particularly with the vacation and sick leave pay and felt that the numbers should have been looked at more closely. He stated he has some concerns with the estimated unemployment insurance and suggested having a cost estimate at mid year, showing where the city is with respect to the unemployment insurance figure and how many of the eleven employees that were layed off have been able to secure employment. Council Member Hickman asked if any of the employees that were layed off were reinstated. City Manager Brady replied by saying two of the layed-off employees have been brought back to work. Mayor Pro Tem Bhutta asked if the City offers compensatory time. City Manager Brady stated the City does offer employees compensatory time in lieu of overtime. Joint City Council Study Session November 9, 2010 Page 5 of 8 (7) Consideration of Exception to Bid Procedures for Purchase and Installation of Play Equipment for McVicker Canyon Park Recommendation: Authorize exception to bid procedure and approve the purchase and installation of play equipment from GameTime. Council Member Magee advised Mayor Melendez that he would need to recuse himself from the 7:00 p.m. meeting during consideration of this item due to a conflict of interest. Council Member Hickman asked if the base of the floor would be rubberized. Director of Lake and Aquatics Kilroy advised Council that the product does contain rubber and the equipment is ADA compliant. Mayor Pro Tern Bhutta noted the staff report indicates the funds are from a grant and asked if it was one of the City's employees who found the funds or whether it was the company's representative. Director of Lake and Aquatics Kilroy stated the company's representative advised staff of the grant. Mayor Melendez asked what the time limit was for the use of the funds. Director of Lake and Aquatics Kilroy replied by saying the City has until November 17, 2010 to use the available funds. Mayor Melendez asked staff if they researched other companies. Director of Lake and Aquatics Kilroy replied by saying that this purchase was not held by a bid process which would take anywhere from one to two months to complete the entire procedure. He stated if they did go through the bid process the cost may have been higher and would also cost more staff time. Mayor Pro Tern Bhutta asked if staff has confirmed that the City qualifies for this grant. Director of Lake and Aquatics Kilroy advised Council that the City does qualify for this grant. Mayor Pro Tern Bhutta asked why the City did not get the $50,000 grant. Director of Lake and Aquatics Kilroy stated it depends on the different types of qualifications. Mayor Pro Tern Bhutta asked if the equipment comes with a warranty. Director of Lake and Aquatics Kilroy stated he would research that question and have an answer later. Council Member Hickman asked staff what would be done with the older equipment. Director of Lake and Aquatics Kilroy stated that the aluminum would be salvaged. He stated that the equipment is from the 1990's and does not comply with the strict guidelines. (8) Consideration of 2011-2012 CDBG Allocation Recommendation: It is recommended the City Council: (1) adopt the Community Development Block Grant (CDBG) Program for Fiscal Year 2011- 2012; and (2) approve submittal of the City's program to the County of Riverside. Joint City Council Study Session Page 6 of 8 November 9, 2010 Council Member Magee pointed out that charities are very important and at some time he would like to contribute funds to the Assistance League of Temecula Valley as the organization has been very supportive to the community. Ron Hewison spoke on behalf of H.O.P.E located in Lake Elsinore stating that CDBG is the core foundation of their program which helps the seniors of Lake Elsinore with food from their pantry. He thanked Southern California Edison for the recent generous donation to their organization and provided a brief update to the Council of what the organization would be providing to families this upcoming holiday season. Mayor Melendez asked Mr. Hewison if H.O.P.E offers services to those who request donations on the side of the road. Mr. Hewison replied by saying of the 4,000 families that H.O.P.E. services very few of those individuals ask for donations off the side of the roads are assisted. The City Council recessed and convened to the Redevelopment Agency at 4:43 p.m. REDEVELOPMENT AGENCY Chairman Magee called the meeting to order at 4:43 p.m. ROLL CALL PRESENT: CHAIRMAN MAGEE MEMBER BHUTTA MEMBER HICKMAN MEMBER MELENDEZ ABSENT: VICE-CHAIR BUCKLEY Also present: Executive Director Brady, Agency Counsel Leibold, Administrative Services Director Riley, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Redevelopment Analyst Carlson and Office Specialist Porche. CLOSED SESSION (1a) CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9 CLOSED SESSION REPORT City Attorney Leibold announced that the Redevelopment Agency would adjourn to Closed Session at 5:00 p.m and the Agency would discuss Closed Session Item 1a as listed on the agenda. Joint City Council Study Session Page 7 of 8 November 9. 2010 CONSENT CALENDAR (2) Approval of Redevelopment Agency Minutes Recommendation: Approve the following minute(s): a) Regular Meeting -October 26, 2010 b) Joint City Council / Redevelopment Agency Meeting - October 26, 2010. (3j Warrant List Dated October 28, 2010 Recommendation: Authorize payment of Warrant List dated October 28, 2010. Agency Member Bhutta asked about the following warrants and staff provided the following responses: • Check number 6875 payable to Beeline Realty & Property Management in the amount of $442.75 was for managing properties on Main Street for the repair of a broken window. • Check number 6882 payable to Sustainable Civil Engineering Solutions, Inc. in the amount of $650.00 was for a set of grading plans for Pottery Court that was submitted for plan check services. Agency Member Melendez asked about the following warrants and staff provided the following responses: • Check number 6879 payable to NBIA in the amount of $525.00 is for a yearly membership to the organization as the membership would offer assistance with gathering information on how to design and operate the equipment. PUBLIC HEARING(S) No public hearings scheduled. BUSINESS ITEM(S) (4) Consideration of Redevelopment Agency Fiscal Year 2010-2011 First Quarter Budget Report Recommendation: It is recommended the Agency Board approve the first quarter 2010-11 Redevelopment Agency Budget report. Agency Member Bhutta spoke on Prop 22 and how it recently passed during the last election. She inquired the payment of $1,435,054 to California Supplemental Education Revenue Augmentation Fund. City Manager Brady responded by saying the City would still need to pay the funds. Joint City Council Study Session Page 8 of 8 November 9, 2010 The Redevelopment Agency adjourned at 4:52 p.m. The City Council reconvened at 4:52 p.m. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council would adjourn to Closed Session at 5:00 p.m and the City Council would discuss Closed Session Items 1a through 1c as listed on the agenda. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 4:53 p.m. to closed session at 5: m and the regular meeting at 7:00 p.m. / 7% ROBERT E. MAG CHAIRMAN LAKE ELSINORE DEVELOPMENT AGENCY ATTEST: CAR L CO E , INTERIM S RETARY LAKE ELSINORE REDEVEL MENTAGENCY