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Home My WebLink About10-26-2010 SSMINUTES JOINT CITY COUNCIL AND REDEVELOPMENT AGENCY CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, OCTOBER 26, 2010 .............................................................................. ............................... CALL TO ORDER Mayor Melendez called the Joint Study Session to order at 4:10 p.m. ROLL CALL PRESENT: MAYOR MELENDEZ COUNCIL MEMBER BUCKLEY (arrived at 4:11 p.m.) COUNCIL MEMBER HICKMAN COUNCIL MEMBER MAGEE ABSENT: MAYOR PRO TEM BHUTTA Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director /City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Redevelopment Analyst Carlson, and Interim City Clerk Cowley. CITY COUNCIL CLOSED SESSION (1a) CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION (Subdivision (a) of Gov't Code § 54956.9) R Side Medical, LLC; Carlos Stahl vs. City of Lake Elsinore (Riverside Superior Court Case No. RIC10010236) PRESENTATIONS / CEREMONIALS Proclamation Acknowledging Veterans Event at Lake Elsinore Grand Prix (To Be Presented at Grand Prix). Presentation to H.O.P.E. by Southern California Edison City Clerk Cowley confirmed with the Mayor that C.J. Stewart would be present for the proclamation to be given to the Gripsters at Lake Elsinore Grand Prix. Joint City Council Study Session October 26, 2010 Page 2 of 7 City Manager Brady confirmed with the Mayor that Viet Tran with Southern California Edison would be present during the 7:00 p.m. meeting. PUBLIC COMMENTS — NON -AGENDIZED ITEMS —1 MINUTE There were none. PUBLIC COMMENTS — AGENDIZED ITEMS — 3 MINUTES There were none. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the following minutes: a) Regular City Council Meeting — October 12, 2010 b) Joint City Council /Redevelopment Agency /Public Financing Authority Meeting — October 12, 2010 (3) Warrant List Dated October 14, 2010 Recommendation: Authorize payment of Warrant List dated October 14, 2010. (4) Investment Report for September 2010 Recommendation: It is recommended the City Council receive and file the September Investment Report. Mayor Melendez asked about the Net Increase /Decrease of $1 million dollars. Director of Administrative Services Riley stated in the City's LAIF Fund, staff uses that fund to hold money until the City needs to pay bills. (5) Receive and File the Annual Special Tax Levy Report for the City's Community Facilities Districts for FY 2010 -11 Recommendation: It is recommended that the City Council receive and file this report. Council Member Hickman asked Mr. Dennis Anderson if there were any increases. Mr. Anderson stated there were some decreases within some of the districts; however, the rest of the districts had the typical 2% increase. Joint City Council Study Session October 26, 2010 Page 3 of 7 (6) Consideration of Adoptinq the Biennial Conflict of Interest Code for the City of Lake Elsinore and the Lake Elsinore Redevelopment Agency Recommendation: It is recommended that the City Council adopt Resolution No. 2010 -065 amending the Conflict of Interest Code for the City and the Lake Elsinore Redevelopment Agency reflecting changes to the list of Designated Employees. Council Member Hickman asked what the difference is between the Conflict of Interest for City Council, Redevelopment Agency and the designated employees. City Attorney Leibold stated there is a conflict of interest code where the City and the Agency's adopt both codes which is prepared by the Fair Political Practices Commission, (FPPC). She stated the form discloses any interest made which is to be entered onto the form. She stated the ethic code AB 1234 is an additional and separate requirement which the Council and Agency members are required to take every two years. (7) Consideration of Annual Software Maintenance Agreement Renewal with SunGard Public Sector Recommendation: It is recommended that the City Council authorize the City Manager to renew the annual software maintenance agreement with SunGard Public Sector. Mayor Melendez asked staff for further clarification on this agreement price and terms. Toby Soto, IT Supervisor stated the price of the maintenance agreement has not increased over the past two years due to the economic decline. He stated normally the increase is around 2 -3% per year. (8) Consideration of License Renewal and Waiver of Informal Bid for ESRI ARCGIS Software Recommendation: It is recommended that the City Council authorize the City Manager to renew the annual software maintenance agreement with ESRI. (9) Reduction of Special Taxes for Community Facilities District No 2005 -5 (Villages at Wasson Canyon) Recommendation: It is recommended the City Council adopt Resolution No. 2010 -066 acting as the legislative body of the City of Lake Elsinore Community Facilities District No. 2005 -5 (Villages at Wasson Canyon), approving the lowering of special taxes and authorizing the taking of certain other actions related thereto. Council Member Hickman asked Mr. Anderson about the reduction. Mr. Anderson stated the district was formed in 2005. He stated the taxes were based on the assumed sale prices. He stated bonds were not issued for that area until 2008, and in 2008 the Joint City Council Study Session Page 4 of 7 October 26, 2010 home values had dropped significantly. Therefore the bonds were reduced based on the prices of the homes for 2008. He stated recently the new developer, DR Horton asked that the rates be reduced in order for it to be easier to sell their product at a lower tax rate, which is why the request is being brought forward to Council. Mayor Melendez asked Mr. Anderson how much this would lower homeowner's taxes. Mr. Anderson responded by saying it would be approximately a $1,300 a year decrease. Council Member Hickman asked how many homes would be affected by this decrease. Mr. Anderson stated around 135 homes with 55 additional vacant lots. (10) Consideration of Proposed Road Closures for the Lake Elsinore Grand Prix Recommendation: It is recommended that the City Council approve the street closures as listed in the discussion section of the Agenda Report. Council Member Magee thanked staff for all their efforts working with the Storm Stadium on this event. He stated this event is very important for the City of Lake Elsinore and requested clarification on the first listed road closure. Director of Public Works /City Engineer Seumalo stated the road closure would be from the intersection of Diamond Drive and Malaga Road and Diamond Drive to Mission Trail would remain open including Campbell Street. Mayor Melendez requested clarification on the cost. City Manager Brady stated that it is estimated to cost $3,000 to $5,000 for materials and staff time. Any money not used would be refunded to the applicant. (11) Consideration of Southwest Communities Financing Authority Third Amended and Restated Joint Powers Agreement Recommendation: It is recommended the City Council approve the Third Amended and Restated Joint Powers Agreement. Council Member Hickman asked what the City's portion would be since the amendment added the City of Wildomar as a member. City Manager Brady stated the City's portion would be around $577,000.00 Council Member Buckley pointed out that the Board of Directors would be the responsible party to appoint an Assistant Program Administrator; however, he wasn't sure if there is a need for that position. Joint City Council Study Session October 26, 2010 Page 5 of 7 (12) Consideration of a Temporary Minor Desiqn Review Fee Waiver for any Sign or Structure on Main Street Recommendation: It is recommended that the City Council authorize a temporary waiver of fees for minor design review applications submitted to the City by December 31, 2010 for any structure or sign located on Main Street. Council Member Hickman asked the City Manager how many staff members it would take to improve or alter a structure. City Manager Brady stated there may be the necessity for one or two staff members. He stated the waiver is to encourage improvement to structures in the Downtown area which may lead to increased property and sales tax revenues to the City. PUBLIC HEARING(S) There is none scheduled. APPEAL(S) There is none scheduled. BUSINESS ITEM(S) (13) Status Report to the City Council Concerning the City's Draft Housing Element Recommendation: It is recommended the City Council receive and file this report. The City Council recessed and convened to the Redevelopment Agency at 4:27 p.m. REDEVELOPMENT AGENCY Chairman Magee called the meeting to order at 4:27 p.m. ROLL CALL PRESENT: CHAIRMAN MAGEE VICE -CHAIR BUCKLEY MEMBER HICKMAN MEMBER MELENDEZ ABSENT: MEMBER BHUTTA Also present: Executive Director Brady, Agency Counsel Leibold, Administrative Services Director Riley, Public Works Director /City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Redevelopment Analyst Carlson and Agency Secretary Cowley. Joint City Council Study Session October 26, 2010 CLOSED SESSION Page 6 of 7 (1 a) Conference with Legal Counsel — Anticipated Litigation Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54946.9: 1 potential case. CLOSED SESSION REPORT City Attorney Leibold announced that the Redevelopment Agency would adjourn to Closed Session at 5:00 p.m and the Agency would discuss Closed Session Item la as listed on the agenda. CONSENT CALENDAR (2) Approval of Redevelopment Agency Minutes Recommendation: Approve the following minute(s): a) Regular Meeting —October 12, 2010 b) Joint City Council /Redevelopment Agency /Public Financing Authority Meeting — October 12, 2010. (3) Warrant List Dated October 14, 2010 Recommendation: Authorize payment of Warrant List dated October 14, 2010. (4) Investment Report —September 2010 Recommendation: Receive and File the Investment Report for September 2010. (5) Consideration of Approving the Conflict of Interest Code for the Lake Elsinore Redevelopment Agency Adopted by the City Council Recommendation: It is recommended the Redevelopment Agency Board acknowledge the City Council Resolution Amending the Redevelopment Agency's Conflict of Interest Code. PUBLIC HEARING(S) No public hearings scheduled. BUSINESS ITEMS) No business items scheduled. The Redevelopment Agency adjourned at 4:29 p.m. Joint City Council Study Session Page 7 of 7 October 26, 2010 The City Council reconvened at 4:29 p.m. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council would adjourn to Closed Session at 5:00 p.m and the City Council would discuss Closed Session Item 1a as listed on the agenda. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 4:30 p.m. to closed session at 5:00 pm and the regular meeting at 7:00 p.m. MELISSA MELENDEZ, MAYOR CITY OF LAKE ELSINORE 0 CAROL COWLEY,TNTERIM CIaPY CLERK CITY OF LAKE ELSINORE U