HomeMy WebLinkAbout07/22/2008 CC Reports
CITY OF LAKE ELSINORE
CITY COUNCIL AGENDA
DARYL HICKMAN, MAYOR
GENIE KELLEY, MAYOR PRO TEM
THOMAS BUCKLEY, COUNCILMAN
ROBERT E. "BOB" MAGEE, COUNCILMAN
ROBERT SCHIFFNER, COUNCILMAN
ROBERT A. BRADY, CITY MANAGER
WWW.LAKE-ELSINORE.ORG
(951) 674-3124 PHONE
(951) 674-2392 FAX
LAKE ELSINORE CULTURAL CENTER
183 NORTH MAIN STREET
LAKE ELSINORE, CA 92530
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TUESDAY, JULY 22,2008
STUDY SESSION AT 4:00 P.M.
CLOSED SESSION AT 5:00 P.M.
PUBLIC SESSION AT 7:00 P.M.
The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the
Council and Agency with valuable information regarding issues of the community.
Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are
televised live on Time Warner Cable Station Channel 29 and Verizon Subscribers can
view the meetings on Channel 31.
If you are attending this City Council Meeting, please park in the parking lot across the
street from the Cultural Center. This will assist us in limiting the impact of meetings on
the Downtown Business District. Thank you for your cooperation.
The agenda is posted 72 hours prior to each meeting outside of City Hall and is
available at each meeting. The agenda and related reports are also available at the
City Clerk's Office on the Friday prior to the Council meeting and are available on the
City's web site at www.lake-elsinore.orq. Any writings distributed within 72 hours of the
meeting will be made available to the public at the time it is distributed to the City
Council.
In compliance with the Americans with Disabilities Act, any person with a disability who
requires a modification or accommodation in order to participate in a meeting should
contact the City Clerk's Office at (951) 674-3124, ext. 262, at least 48 hours before the
meeting to make reasonable arrangements to ensure accessibility.
CALL TO ORDER -- 5:00 P.M.
CLOSED SESSION
(1) Public Employee Performance Evaluation (Pursuant to Gov't Code 954957):
City Clerk
CALL BACK TO ORDER (7:00 P.M.)
PLEDGE OF ALLEGIANCE
INVOCATION - MOMENT OF SILENT PRAYER
ROLL CALL
CLOSED SESSION REPORT
PRESENT A TIONS/CEREMONIALS
(2) Mayor Hickman will present Certificates of Appreciation to Trace Greenelch.
(3) Mayor Hickman will present a plaque to Flour Fusion for Business of the Quarter.
(4) Mayor Hickman will present Certificates of Appreciation to those who participated
in the "Bird Tract Revitalization Project."
(5) A representative from the Lake Elsinore Chamber of Commerce will be providing
an update on Chamber activities.
PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE
(Please read & complete a Speaker's Form at the podium, prior to the start of the City
Council Meeting.)
PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES
(Please read & complete a Speaker's Form at the podium, prior to the start of the City
Council Meeting. The Mayor will call on you to speak, when your item is called.)
CONSENT CALENDAR
(All matters on the Consent Calendar are approved on one motion, unless a
Council member or any member of the public requests separate action on a specific
item.)
(6) Minutes of the Followinq Meetinq(s)
a) Joint City Council/Redevelopment Agency Study Session - July 8,2008
b) Regular Meeting - July 8, 2008
Recommendation: Approve as submitted.
(7) Warrant List Dated Julv 15. 2008
Recommendation: Authorize payment of Warrant List dated July 15, 2008.
(8) Investment Report - June 2008
Recommendation: Receive and file.
(9) Resolution Confirminq Fiscal Year 2008-09 Special Taxes for CFD's
Recommendation: Waive further reading and adopt a resolution requesting the
tax collector of the County of Riverside to place special taxes on the bills of
certain properties within the CFD.
(10) Professional Landscape Plan Check and Inspection Services - David Evans and
Associates
Recommendation: Authorize the City Manager to enter into a contract, in a form
approved by the City Attorney, with David Evans and Associates, Inc. to provide
landscape plan check and inspection services to the City of Lake Elsinore for
Fiscal year 2008-2009.
(11) Selection of Landscape Architectural Firms for Landscape Desiqn Services and
Award of Aqreement
Recommendation: Authorize the City Manager to sign the Professional Services
Agreements with BMLA Landscape Architecture and David Volz Design for on-
call landscape architectural design services and to issue purchase orders on a
project-by-project bases.
(12) License Renewal - ESRI Geoqraphic Information System (GIS) Software
Recommendation: City Council authorize the City Manager to approve the
renewal of the ESRI ArcGIS software licenses for FY 2008-09.
(13) Approval of New Web Site Policies and Disclaimer
Recommendation: Approve proposed Web site policies and disclaimer for
implementation with the new City Web site.
(14 ) Professional contract Services with Bu reau Veritas for Development Plan
Checkinq on an On-call Basis
Recommendation: Approve the continuation of the existing agreement with
Bureau Veritas.
(15) Professional Contract Services with Harris and Associates for Development Plan
Checkinq and Construction Inspection on an On-Call Basis
Recommendation: Approve the continuation of the existing Agreement with
Harris and Associates for development plan checking and construction inspection
on an on-call basis.
(16) Franklin Street Rehabilitation and Storm Drain Improvements - Notice of
Completion
Recommendation: Authorize the Mayor to execute the Notice of Completion and
allow the City Clerk to file the Notice of Completion with the County of Riverside.
(17) 1-15/Railroad Canyon Road and 1-15/SR-74 Interchanqe Update
Recommendation: Receive and file report.
(18) General Plan Update
Recommendation: Receive and file report.
(19) Purchase Order for Contract Plan Check Services for Fiscal Year 2008/09
Recommendation: Authorize the City Manger to approve a Purchase Order in
the amount of $150,000 for Scott Fazekas and Associates to provide plan check
services for fiscal year 2008/09. This amount was budgeted for in the 2008/09
Building Division Professional Services account.
(20) Purchase of Crossroads Software Collision Database and Automated Handheld
Citation Systems Usinq Supplemental Law Enforcement Services Fund Grant
(SLESF)
Recommendations:
a) Approve the purchase of Crossroads Software/Automated Collision Database
System with GIS Collision Mapping Module.
b) Approve the purchase of nine SymbolMC35 Handheld citation instruments
and printers.
c) Approve the exemption from the bid process for this sole source vendor,
Crossroads Software.
d) Approve the expenditures in the amount of $50,386.63 to Crossroads
Software from the Supplemental Law Enforcement Services Fund Grant
(SLESF).
PUBLIC HEARINGS
There are no public hearings.
APPEAL(S)
(21 ) Appeal - Decision of the Nuisance Abatement Board Declarinq the Property
Located at 606 East Minthorn Street
Recommendation: Deny the appeal and uphold the decision of the Nuisance
Abatement Board to declare this property a nuisance.
(22) Consideration of Two Appeals of the Plannino Commission's Decision to Approve
Conditional Use Permit No. 2008-09. a Request for the Establishment of Live
Music. Dancino, and Entertainment Within Areas of an Existino Bowlinq and
Entertainment Center (Trevi Lanes)
Recommendations: Consider the appeal(s) and either:
a. Uphold the Planning Commission's decision to approve Conditional Use
Permit No. 2008-09 as originally approved; or
b. Uphold the Planning Commission's decision to approve Conditional Use
Permit No. 2008-09 with additional conditions of approval presented herein;
or
c. Overturn the Planning Commission's decision and deny Conditional User
Permit No. 2008-09.
BUSINESS ITEMS
(23) Pilot Prooram to Water Foreclosure Properties
Recommendation: Receive and file report and provide additional direction to
staff.
(24) Resolution Amendino City Council Policy 300-3 Reqardino City Credit Cards.
Meals. Meetinos and Travel Expenses
Recommendation: Waive further reading and adopt a resolution amending the
City of Lake Elsinore City Council Policy 300-3.
(25) Appointment of Approvino Body for Determinations of Public Convenience and
Necessity for the Department of Alcoholic Beveraqe Control
Recommendations:
a) Designate the Planning Commission as the authority for determining public
convenience and necessity, unless appealed, whereas the City Council would
assume the responsibility.
b) Authorize the City Clerk or Director of Community Development to issue
letters of public convenience and necessity. This letter will only be issued
after the City Councilor Planning Commission has approved a conditional
use permit for alcohol sales or has otherwise made a determination regarding
a PCN request. If the Planning Commission or City Council deny a
conditional use permit or otherwise determine that PCN cannot be found,
then a letter to that effect will be transmitted to ABC.
PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES
(Please read & complete a Speaker's Form at the Podium, prior to the Start of the City
Council Meeting)
CITY MANAGER COMMENTS
CITY ATTORNEY COMMENTS
COMMITTEE REPORTS
CITY TREASURER COMMENTS
CITY COUNCIL COMMENTS
ADJOURNMENT
The Lake Elsinore City Council will adjourn to a regular meeting to be held on Tuesday,
August 12, 2008, at 5:00 p.m. to be held in the Cultural Center located at 183 N. Main
Street, Lake Elsinore, CA 92530.
AFFIDAVIT OF POSTING
I, VIVIAN M. MUNSON, City Clerk of the City of Lake Elsinore, do hereby affirm that a
copy of the foregoing agenda was posted at City Hall, 72 hours in advance of this
meeting.
//ss//
VIVIAN M. MUNSON
CITY CLERK
5~ 17, :>-fJot
DA E
CITY OF .~
LAKE ,6JLSiI10RJ
~ DREAM EXTREME
REPORT TO CITY COUNCIL
TO:
FROM:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22,2008
SUBJECT: CLOSED SESSION ITEM(S)
Discussion
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Gov't Code
954957): City Clerk
Recommendation
Recess prior to adjournment of tonight's meeting in order to conduct an executive
(closed) session.
Prepared by:
Vivian M. Muns4J
City Clerk
Approved by:
Robert A. BradyllMt
City Manager ~
Agenda Item No. 1
Page 1 of 1
CITY OF .~
LAIZE ,5,LSiNORi
~.~ DREAM E;(TREME
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22,2008
SUBJECT: PRESENTATION OF CERTIFICATES OF APPRECIATION
Discussion
Mayor Hickman will present Certificates of Appreciation to Trace Greenelsh.
Recommendation
Receive and file.
Prepared by:
Vivian M. Muns@
City Clerk
Robert A. Brady nrB-,
City Manager 'jl{\V
Approved by:
Agenda Item No.2
Page 1 of 1
CITY OF ..~
LA~E ,5, Lsiii6RJ:
~ DREAM EXtREME
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22, 2008
SUBJECT: PRESENTATION TO THE BUSINESS OF THE QUARTER
Discussion
Mayor Hickman will present a plaque to Flour Fusion for Business of the Quarter.
Prepared by:
Vivian M. Muns-~ /
City Clerk ~
Robert A. Brady orfi
City Manager tw
Approved by:
Agenda Item No. 3
Page 1 of 1
CITY OF .~
UlIZE ,&U;iNORf
~ DREAM EXTREME
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22,2008
SUBJECT: PRESENTATION
Discussion
Mayor Hickman will present Certificates of Appreciation to those who participated in the
"Bird Tract Revitalization Project."
Prepared by:
Vivian M. Muns~
City Clerk V
Robert A. Bradyn~
City Manager lLW
Approved by:
Agenda Item No.4
Page 1 of 1
CITY OF .~
LAKE \6,LSiri()~
~ DREAM EXTREME
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22, 2008
SUBJECT: CHAMBER OF COMMERCE UPDATE
Discussion
A representative from the Lake Elsinore Chamber of Commerce will be providing an
update on Chamber activities.
Recommendation
Receive and file.
Prepared by:
Vivian M. Munso~
City Clerk
Approved by:
Robert A. Brady' ~
City Manager 1fJ'V
Agenda Item NO.5
Page 1 of 1
MINUTES
JOINT CITY COUNCIL/REDEVELOPMENT AGENCY
STUDY SESSION
CITY OF LAKE ELSINORE
183 NORTH MAIN STREET
LAKE ELSINORE, CALIFORNIA
TUESDAY, JULY 8,2008
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CALL TO ORDER
Mayor Hickman called the Joint Study Session to order at 4:03 p.m.
ROLL CALL
PRESENT:
MAYOR HICKMAN
MAYOR PRO TEM KELLEY
COUNCILMAN MAGEE
COUNCILMAN SCHIFFNER
ABSENT:
COUNCILMAN BUCKLEY
Also present were: City Manager Brady, Assistant City Attorney Mann, Administrative
Services Director Pressey, Information/Communications Manager Dennis, Parks and
Recreation Director Gonzales, Director of Public Works/City Engineer Seumalo,
Planning Manager Weiner, Building Division Manager Chipman and City Clerk Munson.
DISCUSSION ITEMS
Mayor Hickman gave an overview of the presentations and confirmed that the
presenters would be present at the 7:00 p.m. meeting.
PUBLIC COMMENTS
CONSENT CALENDAR ITEMS
(5) Minutes of the Followinq Meetinq(s)
No comments.
(6) Warrant List Dated June 30, 2008
Mayor Hickman inquired about Check No. 96336.
Administrative Services Director Pressey responded to his inquiry.
1
Agenda Item NO.6
Page 1 of 14
(7) Approval to Participate in the Riverside County Mortqaqe Certificate (MCC)
Proqram
Mayor Hickman inquired if any of the homes that were purchased under this
program are in foreclosure.
Administrative Services Director Pressey responded he was not certain.
(8) Application for the Name ChanQe of Alderwood Circle in the Alberhill Ranch
Development
No comments.
(9) Amendment To Resolution Callinq And Givinq Notice Of Hold Of A General
Municipal Election
No comments.
(10) Resolution to Approve Placinq Delinquent Refuse Bills on FY 2008-2009 Tax Roll
Councilman Schiffner inquired if the tax lien stays on the ta>.< roll.
City Manager Brady responded that it did stay on the tax roll.
PUBLIC HEARINGS
(11) Citywide Liqhtinq and Landscapinq Maintenance District and the Landscape and
Liqhtinq Maintenance District No.1 for Fiscal Year 2008-09
No comments.
BUSINESS ITEMS
(12) Proqress Report on Abandoned/Foreclosed Property Ordinance
Building Division Manager Chipman provided an overview of the program along
with a PowerPoint presentation. He indicated there still are a lot of areas that
needed to be identified, such as Canyon Hills, Alberhill, Rosetta Canyon and
some remaining in Tuscany Hills.
Mayor Hickman suggested allocating the City's water truck to provide some water
on street-sweeping days to water the trees and plants on these abandoned
properties. He indicated he spoke with four of the Board Members on the Water
Department and they have guaranteed the use of free recycled water.
Building Inspector Burns reported he has been going through neighborhoods to
try to identify the properties and have been successful in registering properties.
2
Agenda Item NO.6
Page 2 of 14
He also reported the local real estate agencies have been very good with
following up on the City's calls; however, the banks are much more difficult to
communicate with to discuss the identified properties and have proved to be a
very slow process.
Councilman Magee indicated he had the opportunity to take a look at the City's
20 year old water truck and expressed his concern with the age and capacity of
the water truck. He suggested selecting a couple of homes so that the Council
could evaluate the time, dollar and results. He indicated he wanted to be certain
the right tool was being used for the job and to show the tax payers the City is
doing something.
Mayor Hickman suggested contacting Castle & Cooke to inquire what they are
doing and using to keep their properties.
Public Works Director/City Engineer Seumalo reported it would take 54 gallons of
water per house, which includes an average size lawn; an average number of
trees or shrubs, and with a 2,000 gallon tank, the City would be doing 45 houses
on average per load. He indicated connecting a fire hose to the back of the truck
and using the nozzle would be more practical.
Councilman Schiffner suggested checking into hiring construction water trucks
possibly for less money.
Councilman Magee indicated the goal here is to show the City is being
responsive, that the City is not turning a blind eye, or being too bureaucratic. He
noted the City needs to make sure they have the right tool, that they have the
correct frequency and to ensure it is done in a cost effective manner.
Mayor Pro Tem Kelley noted it would be nice to have news coverage on what the
City is doing and how the City is willing to work with the realtors and HOAs.
Mayor Hickman stated after having talked to the Board of Director of the Water
Department, they are willing to let the City tap into the fire hydrants to use potable
water.
(13) Second Readinq - Adoption or Ordinance No. 1255. Amendinq Chapter 17.82 of
the Lake Elsinore Municipal Code Reqardinq Time Extensions for Desiqn Review
Approvals
No comments.
3
Agenda Item NO.6
Page 3 of 14
REDEVELOPMENT AGENCY
CONSENT CALENDAR ITEMS
(2) Approval of Redevelopment Aqencv Minutes
No comments.
(3) Warrant List Dated June 30.2008
No comments.
PUBLIC HEARINGS
There were no public hearings.
BUSINESS ITEMS
There were no business items.
PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES
There were no public comments.
ADJOURNMENT
Mayor Hickman adjourned the Joint City Council/Redevelopment Agency Study Session
at 4:48 p.m.
DARYL HICKMAN, MAYOR
CITY OF LAKE ELSINORE
THOMAS BUCKLEY, CHAIRMAN
REDEVELOPMENT AGENCY
ATTEST:
VIVIAN M. MUNSON, CITY CLERK
CITY OF LAKE ELSINORE
4
Agenda Item NO.6
Page 4 of 14
MINUTES
CITY COUNCIL
CrTY OF LAKE ELSINORE
183 NORTH MAIN STREET
LAKE ELSINORE, CALIFORNIA
TUESDAY, JULY 8, 2008
****************************************************************************************************
CALL TO ORDER - 5:00 P.M.
The Regular City Council Meeting was called to order by Mayor Hickman at 5:08 p.m.
ROLL CALL
PRESENT: MAYOR HICKMAN
MAYOR PRO TEM KELLEY
COUNCILMAN BUCKLEY
COUNCILMAN MAGEE
COUNCILMAN SCHIFFNER
ABSENT: NONE
CLOSED SESSION
Assistant City Attorney Mann indicated the following items were to be discussed during
Closed Session:
(1) CONFERENCE WITH LEGAL COUNSEL..ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Gov't Code
Section 54956.9: - 1 potential case
City Negotiator: City Manager Brady
Assistant City Attorney Mann indicated any action taken during Closed Session would
be reported on during the regular portion of the meeting.
The Regular City Council meeting was recessed into Closed Session at 5:08 p.m.
RECONVENE IN PUBLIC SESSION (7:00 P .M)
PLEDGE OF ALLEGIANCE
Michael O'Neal led the Pledge of Allegiance.
INVOCATION - MOMENT OF SILENT PRAYER
1
Agenda Item NO.6
Page 5 of 14
Mayor Hickman led the meeting in a moment of silent prayer.
ROLL CALL
PRESENT: MAYOR HICKMAN
MAYOR PRO TEM KELLEY
COUNCILMAN BUCKLEY
COUNCILMAN MAGEE
COUNCILMAN SCHIFFNER
ABSENT: NONE
Also present were City Manager Brady, Assistant City Attorney Mann, Administrative
Services Director Pressey, Captain Fetherolf, Lieutenant Fontneau, Public Works
Director/City Engineer Seumalo, Information/Communications Manager Dennis, Director
of Parks and Recreation Gonzales, Fire Chief Hendershot, Planning Manager Weiner,
Building Division Manager Chipman and City Clerk Munson.
CLOSED SESSION REPORT
Assistant City Attorney Mann stated City Council met in Closed Session to discuss
anticipated litigation, pursuant to Government Code Section 54956.9, one potential
case. The Assistant City Attorney indicated there was no reportable action.
PRESENTATION/CEREMONIALS
(2) Mayor Hickman presented Certificates of Appreciation to David Lewis, Robert
Hanson and Victor Hanson for maintaining the yards in their neighborhoods that
have been affected by foreclosure.
(3) Mayor Hickman presented a proclamation in recognition of Parks and Recreation
Month to Parks and Recreation Director Gonzales.
(4) Danielle Coats of the Western Riverside Council of Governments, provided an
Agency overview of the Western Riverside Council of Governments to the City
Council.
PUBLIC COMMENTS - NON-AGENDlZED ITEMS - 1 MINUTE
Ruth Atkins, resident, stated she was speaking for the Downtown Merchants
Association, EVAN and Lake Elsinore Historical Society and thanked the City and staff
for all of their help and support during the City's 120th Anniversary Celebration events.
She also announced the free concerts in the park will begin on August 16th.
2 Agenda Item NO.6
Page 6 of 14
Pete Dawson, LEMSAR representative, provided a report for the 4th of July weekend at
the lake. He also commented the Parade on the Lake was very nice and the Fireworks
were great.
Chris McKoy, resident, stated he applied recently for a Planning Commission seat and
indicated he was disappointed when he received his letter because and he feels the
City can only move forward when new faces, ideas and thoughts are put into place and
this will only occur when new people are appointed.
Chris McKoy, also discussed his problems with graffiti on his property, the process he
has taken to remove the graffiti on this property, and he feels the City's graffiti ordinance
is directed in the wrong direction. He indicated he feels the homeowners are not the
problem and suggested having a waiver to offer to the homeowners so the City can go
on their property to assist in removing the graffiti as opposed to fining the homeowner
for the graffiti that was created by another individual. He also suggested going after the
people that create this problem and not the homeowners.
COUNCIL APPROVES CONSENT CALENDAR ITEMS NOS. 5 THROUGH 10
The following items were listed on the Consent Calendar for Council approval:
(5) Minutes of the Followinq Meetinq(s)
a) Joint City Council/Redevelopment Agency Study Session - June 24, 2008
b) Regular Meeting - June 24,2008
Recommendation: Approve as submitted.
(6) Warrant List Dated June 30. 2008
Recommendation: Authorize payment of Warrant List dated June 30,2008.
(7) Approval to Participate in the Riverside County Mortqaqe Certificate (MCC)
Proqram
Recommendation: Waive further reading and adopt Resolution No. 2008-73,
approving participation with the County of Riverside Mortgage Credit Certificate
(MCC) Program.
(8) Application for the Name Chanqe of Alderwood Circle in the Alberhill Ranch
Development
Recommendations:
a) Approve the street name change request.
b) Direct the City Clerk to notify the County Board of Supervisors of the street
name change.
3
Agenda Item NO.6
Page 7 of 14
(9) Amendment To Resolution Callina And Givina Notice Of Hold Of A General
Municipal Election
Recommendation: Waive further reading and adopt Resolution No. 2008-74,
amending and restating Resolution No. 2008-52, calling and giving notice of the
holding of a General Municipal Election to be held on Tuesday, November 4,
2008, for the election of certain officers as required by the provisions of the laws
of the State of California relating to General Law cities and requesting the
Registrar of Voters of the County of Riverside to conduct said election.
(10) Resolution to Approve Placina Delinquent Refuse Bills on FY 2008-2009 Tax Roll
Recommendations:
a. Waive further reading and adopt Resolution No. 2008-75, affirming the
report of delinquent residential refuse fees and directing their collection on
the property tax roll.
b. Direct the City Clerk to file with the Riverside County Auditor a certified
copy of the resolution along with the 120-days past due accounts report.
It was moved by Councilman Schiffner, and seconded by Mayor Pro Tem Kelley
to approve the Consent Calendar Items Nos. 5 through 10.
The following vote resulted:
MAYOR HICKMAN
MAYOR PRO TEM KELLEY
COUNCILMAN BUCKLEY
COUNCILMAN MAGEE
COUNCILMAN SCHIFFNER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
PUBLIC HEARINGS
(11) COUNCIL APPROVES RESOLUTIONS CONFIRMING A DIAGRAM AND
ASSESSMENT AND PROVIDING FOR ANNUAL ASSESSMENT LEVY AFTER
FORMATION OF A DISTRICT FISCAL YEAR 2008-09 FOR THE CITYWIDE
LLMD AND FOR THE LLMD NO.1
Mayor Hickman opened the public hearing at 7:32 p.m.
4
Agenda Item NO.6
Page 8 of 14
City Clerk Munson announced that the notice had been published in accordance
with the Landscape and Lighting Act of 1972 and proof of such publication was
on file in the City Clerk's office.
Administrative Services Director Pressey presented the staff report. He stated
the Citywide District is $1,275,730 which includes 21 zones. He also reported
the 2nd District is $209,000 which includes 29 zones in the City.
Mayor Hickman requested testimony from the public. He inquired if there was
anyone wishing to speak in favor or against the item. He inquired if there was
anyone that wished to speak at all.
Mayor Hickman inquired if there were any property owners subject to the
proposed assessments who wished to file a written protest. He noted that if
there were any property owners who wished to file a written protest, they must
file it with the City Clerk at that time. He noted that for purpose of a majority
protest, only written protests were to be considered.
There being none, Mayor Hickman closed the public hearing at 7:36 p.m.
Mayor Hickman directed City Clerk Munson to tabulate the ballots and announce
if a majority protest had been made.
City Clerk Munson tabulated the ballots and announced no majority protest
exists.
It was moved by Councilman Schiffner, and seconded by Councilman Magee to
waive further reading and adopt Resolution No. 2008-76, confirming a diagram
and assessment and providing for annual assessment levy after formation of a
district Fiscal year 2008-09 for the Citywide LLMD.
The following vote resulted:
AYES: MAYOR HICKMAN
MAYOR PRO TEM KELLEY
COUNCILMAN BUCKLEY
COUNCILMAN MAGEE
COUNCILMAN SCHIFFNER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5
Agenda Item NO.6
Page 9 of 14
It was moved by Councilman Magee, and seconded by Councilman Buckley to
waive further reading and adopt Resolution No. 2008-77, confirming a diagram
and assessment and providing for annual assessment levy atter formation of a
district Fiscal Year 2008-09 for the LLMD No.1.
The following vote resulted:
AYES: MAYOR HICKMAN
MAYOR PRO TEM KELLEY
COUNCILMAN BUCKLEY
COUNCILMAN MAGEE
COUNCILMAN SCHIFFNER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
BUSINESS ITEMS
(12) COUNCIL DIRECTED STAFF TO EXECUTE A DEMONSTRATION OR PILOT
PROGRAM OVER THE COURSE OF THE NEXT TWO WEEKS THAT LOOKS
AT GETTING THE RIGHT TOOL FOR THE JOB. DETERMINE THE
WATERING FREQUENCY FOR THE AFFECTED AREAS IN ORDER TO KEEP
THEM GREEN AND THEN TO COME UP WITH A BUDGET COUNCIL
UNDERSTANDS THE MANPOWER AND THE COSTS THAT THE CITY IS
GOING TO INCUR
Building Division Manager Chipman presented the staff report. He reported the
program has been in affect since May 2008. He reviewed the maps enclosed
with the staff report of the number of foreclosed homes in the City and what staff
has been accomplishing since the effective date of the ordinance.
Mayor Hickman indicated he brought this forward and recommended the City
take its water truck and follow the street sweeper and give some of these yards
some water.
Councilman Magee stated he would like to identify a demonstration program over
the course of the next two weeks and suggested staff work with our existing
equipment and personnel and the local builder who is already implementing such
a program in one of their tracts. He suggested staff go out and do a pilot program
or demonstration and report back to Council in two weeks as to what they found
in terms of the equipment, the frequency of the need that would need to be
employed, how much money this is going to cost and whether or not Council is
ready to fund this.
6
Agenda Item No. 6
Page 10 of 14
Councilman Magee requested staff to execute a demonstration or pilot program
over the course of the next two weeks that looks at getting the right tool for the
job, determine the watering frequency for the affected areas in order to keep
them green and then to come up with a budget so that Council understands the
manpower and the costs that this is going to incur. He suggested identifying an
area that is close to the yard, maybe pick a few homes in the "Avenues", to start
with so that in two week, staff can identify something.
Phil Williams, EVMWD Board Member described the "Green Lien Program"
which is a voluntary lien that is placed on the property by the foreclosed entity
that actually had to remove the homeowner. He indicated the program allows the
realtors to sign up with the permission of the bank, the technical owner of the
property and set up an account where the property would be liened continuously
and once the home is sold, through title, the money would be recouped at that
time. He also stated obtaining the free recycled water would not be an issue.
Mayor Pro Tem Kelley indicated time, cost and effectiveness is what she is
looking for.
It was the consensus of the City Council to have staff execute a demonstration or
pilot program over the course of the next two weeks that looks at getting the right
tool for the job, determine the watering frequency for the affected areas in order
to keep them green and then to come up with a budget Council understands the
manpower and the costs that the City is going to incur and suggested identifying
an area that is close to the yard, maybe pick a few homes in the "Avenues", to
start with that so that in two week staff can report back to Council.
The following vote resulted:
AYES: MAYOR HICKMAN
MAYOR PRO TEM KELLEY
COUNCILMAN BUCKLEY
COUNCILMAN MAGEE
COUNCILMAN SCHIFFNER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
(13) COUNCIL ADOPTS ORDINANCE NO. 1255. AMENDING CHAPTER 17.82 OF
THE LAKE ELSINORE MUNICIPAL CODE REGARDING TIME EXTENSIONS
FOR DESIGN REVIEW APPROVALS
7
Agenda Item NO.6
Page 11 of 14
It was moved by Mayor Pro Tem Kelley, and seconded by Councilman Schiffner
to waive further reading and adopt Ordinance No. 1255 as follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE
LAKE ELSINORE, CALIFORNIA, AMENDING CHAPTER 17.82
OF THE LAKE ELSINORE MUNICIPAL CODE REGARDING
TIME EXTENSIONS FOR DESIGN REVIEW APPROVALS
The following Roll Call vote resulted:
AYES: MAYOR HICKMAN
MAYOR PRO TEM KELLEY
COUNCILMAN MAGEE
COUNCILMAN SCHIFFNER
NOES: COUNCILMAN BUCKLEY
ABSENT: NONE
ABSTAIN: NONE
PUBLIC COMMENTS
There were no public comments.
CITY MANAGER COMMENTS
City Manager Brady commented on the following:
1) Thursday, July 10th, Chamber Mixer at the Diamond Club and admission is $10.
2) Saturday, July 12th, Household Hazardous Waste, from 9:00 a.m. to 2:00 p.m. at
521 N. Langstaff, adjacent to the City Yard.
3) Saturday, July 12th and 19th, Historic Downtown Lake Elsinore at Main at Peck
4) Tuesday, July 15th, Storm Baseball Golf Tournament
5) Thursday, July 1ih, Movies in the Park, After Dark, 7:30 p.m. at Summerlake
Park - free to all.
6) Thursday, July 1ih, EWDC Luncheon at the Diamond Club from 11 :30 a.m. to
1 :30 p.m. He noted this month the 3rd Annual Conversation with Southwest CA
City Managers.
CITY ATTORNEY COMMENTS
No comments.
8 Agenda Item No.6
Page 12 of 14
CITY TREASURER COMMENTS
No comments.
CITY COUNCIL COMMENTS
Councilmember Schiffner commented on the following:
No comments.
Mayor Pro Tern Kelley commented on the following:
No comments.
Councilmember Magee commented on the following:
1 )
Announced Assemblyman Jeffries was successful in getting a bill through the
State Legislature recognizing the old historic Route 395 which used to wind its
way through downtown Main Street. He indicated he has asked staff to work with
the Assemblyman's Office about securing signs and identifying areas where the
City could mount the signs and have some sort of recognition downtown to
include notifying the Historical Society and the Downtown Merchants Association
the City will work with them on this endeavor.
2)
Announced LEMSAR has asked if they could be included on the City's insurance
program, asked LEMSAR to put together a formal request to pass it on to the
insurance agency to assess the additional costs so that Council may be able to
make a decision.
3)
Reco~nized City Manager Brady and staff for the outstanding work they did over
the 4t of July Holiday and he noted he received plenty of compliments.
City Manager Brady recognized the Lake Department for their great job with the
parade and recognized the Downtown Merchants Association for such a
successful organization of their events during the 4th of July.
Councilmember Buckley commented on the following:
No comments.
Mayor Hickman commented on the following:
1) Commented on the outstanding Boat Parade and Fireworks show.
2) Recognized the Downtown Merchants Association, the Chamber of Commerce
and recommended viewing the beautiful murals.
9
Agenda Item No.6
Page 13 of 14
3) Announced starting July ih, seniors 60 years and older making less than
$41,000 are entitled to a property tax rebate. If interested, please call the senior
center 674-2526.
Mayor Hickman adjourned the meeting at 8:15 p.m.
DARYL HICKMAN, MAYOR
CITY OF LAKE ELSINORE
ATTEST:
VIVIAN M. MUNSON, CITY CLERK
CITY OF LAKE ELSINORE
10
Agenda Item No. 6
Page 14 of 14
CITY OF ...~
LAKE \6,LSiNO~
. ,,~ DREAM E,XTREME...
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22, 2008
SUBJECT: WARRANT LIST DATED JULY 15,2008
Discussion
The warrant list is a listing of all general checks issued since the prior warrant list.
Recommendation
Authorize payment of Warrant List dated July 15, 2008.
Prepared By:
Matt N. Pressey
Director Of Administrative Services
Approved By:
Robert A. Brady~~
City Manager ~U\V
Agenda Item No. 7
Page 1 of 6
JUL7 15.2008
CITY OF LAKE ELSINORE
WARRANT
SUMMAR Y
FUND#
100
105
110
112
118
130
205
221
254
352
353
356
360
378
605
606
608
610
620
FUND DESCRIPTION TOTAL
___ ________ _n~n 5,0~~!15_~ 14
______________ ___n________~~~~_28___IQn
__________ _ 1 ,6!~:8L
___ __~4j_,9~3.90_
_ ____--.1,QQ~~_
54-,-~Q~.~8 _
333.64
---------- -.-------.-. -,------ - -- - ------ -..---" _._----~-_. .--,,------------
_ _________ _ _ _._ _ 3,430.0Q_
_______m_14,95~.81
_1,~~?..~~
_________________ ___ ____ _ ________ 2,6JQ.7S_
_ ___~84.6~
__ ?,~4!.~~
____10,Q0_{).{)0
u_ 3,9I5.QO
____ ?,()7~.I8_
_____ __4,3n.~_
35,678.00_
_ __ nn__17-,-~()1.QO
GENERAL FUND
--".-----_._.~-_._._-_.....,_.._.__._~-_._--,.__.- ------
MISC. GENERAL PROJECT FUND
-- ------_._~.._--_._----_._--_.,.-_._----_._"---
STATE GAS TAX FUND
----------------------------..-.-----
TRANSPORTATION/MEASURE A FUND
__~____._._ _______ ___ _____.."'._______ _____..,___'__n__
LAKE SIDE FACILITIES DIF FUND
--------...-,-----..--------... .--------.-.-----..----- -- ---- ---------..----------.
LIGHTING/LANDSCAPE MAINTENANCE FUND
------ _._---------_._--~"_.,--_....~--- --------_...~---
TRAFFIC IMPACT FEE FUND
._--_.._----~._-----_......._._~---_._._---_._._-
PARK C.I.P. FUND
_______..-'..,_____._.,,_.._.________..___.._____..._~_~.,,_.._______.___ ___n_.__. ...
A.D. 89-1 RAIL ROAD CANYON IMPROVEMENT FUND
_____._ .__._____.. _n_____..__~___.________.....___m____ _____.___n ._______.___.__
AD. 86-1 DEBT SERVICE FUND
..------- -.---------.- - --------...-.-.---
A.D. 89-1 DEBT SERVICE FUND
---.-..------- --_._---~.~_.._...----_._.
A.D. 90-1A DEBT SERVICE FUND
_____.."..__.,.__.___~_ _____.n__..____..
A.D. 93-1 DEBT SERVICE FUND
--------.---------. ,.------ --------...,---------
C.F.D. 2006-8 RUNNING DEER ESTATES DEBT SERVICE FUND
- ---.---.--.---------.------------.-. --.------ -----.---...--------. -
PUBLIC IMPROVEMENT TRUST FUND
-~-- ---.------.----------......-..-------------.-...--------..
MOBILE SOURCE AIR POLLUTION FUND
-- -------.-------- .----,------...---- ----
TRUST DEPOSITS & PRE-PAID EXPENSE
.__..__.._,-,__________._._.__~_~_____ ___._n____._..._...._________ ._.
KANGAROO RAT TRUST FUND
----,-----.-------
COST RECOVERY SYSTEM
$ 5,411,642.63
GRAND TOTAL
7/16/2008 Warrant 071508
1 of 1
Agenda Item No. 7
Page 2 of 6
JULY 15. 2008
CITY OF LAKE ELSINORE
W ARRANT LIST
CHECK# VENDOR NAME AMOUNT
91?~5 \i'QIR______ . ______________ ___-- -----.Q.Q()-
=_==-~4Z75_EMKAY, INL._____ _____________nm . _________ . ____!l_9_~.~
_._____9472~ DAt>.JQ~_r.JIONPRQPU~TIQ~_----------.- .____.____. 100.00
____~1!27 C~plQ...__ _ __..____________ _n ________________ ________.175-99
9472~_c;OMPUT~R AL~RT SY~IEM~,JNC.________n______---- .J...1!t4.()Q.
--94729 HISTORICAL DOWNTOWN MERCHANTS t-ssgC.____ ___ .________________~32.00_
==-~=_~4:"73()Q.K~. ECSlr~il)BE_" ALLI~_Y ~CHAM_BER OE COMM~RGE . ______ .______ J 7JiQO.0()
_____94]31H.QJ:J"..E::!.INC.- ____ _ _ _ _______ _ ___ ______ ____19-'()()Q,OO
_g4732 ~9_SIN_SURANg~~..EIf\J~f\!9J\~ svc, 1f\!G.-_____ ____ _ ____ . ___._ _._ ___621-4'L
_____ 94733 VOIR.___ _____ ___n_____ ._______ ________ ___ O.OQ
_____g~~16 A_~J\_-!Af\JITQR~L SEB\,ILC~____ ____ .___ ._ ~-,g~1()4
96517 ALB_E1H .QR_QVER.~ A~~Qc;l.J\TES _______ ____________ . ________ _ ___1)32!:j.Q.(L
96518 ALL PI-!J\?ER~EB.IGE:J~AIIQ.ti..~AIR COt>.JI?ITIONING __________ _______ ... _j}1€5__6j
96519 ALLI~NT_LN~LJRANCES~BVIC~$...lNC. _n ____ _______ ____mum_un_un . ____.1..Q~4.0g_
_____96_!:i..20 AME_RICAN_fQBENSIG NLJRSES ________ .______________ . _______~80.50
96521 AMERICAN PLANNING ASSOCIATION 35.00
--------- .._-_.~-_._.._----- . - -,----------------------- -- ---------------- - --------------------..--...------
96522 ERICA ANDERSEN 246.00
_____.'________n __ __ _____________.__ .______.__.__________________.._.._ -"----.-.0'--------- __'__'_ -- ________m__o.__ ----.----------------.--.-. ~. ..-.----.--------.--..--.-..-..-
~6_5~~.ARgHIVE M~.f\J~G_EM~t>.JTSERVICE.lf\J..c;._____ .__ __ _______n .___L5~OO
96524 ARTISAN GOLDSMITHS & AWARDS 93.74
___._____~~___~_~__.____ _ _~______'"_____.________ ._ _ _________,,______~ ____________ n_ ".......-----
______96525E3.~filS_9Et.tv1ERICA((){)1Jll_ CITY M~NAGER'~QEE.lgE _ .___ . _n_________._ 217.20
___m.9()52()E3e..I'JISQf_t.MERIQA(()2.~]LIttQ_MAS BUCKLE:.YL~IIY GQ_UNCIl.. __ _ _ _ 169.08
._ ___~~!527 BANK OF AME:Bl.CA @J71JERRY Hi::NI?ERSljQI,EIRE:_9J:-1IE.E____________.___120.13
___ 96528 BANK Of AMERI9A(~399) S.I,NETHERHOLT...flI3.ESIATION !8~_____ ____ ._.116.9_9.
_J!6~?!:}E3J\NK OF AMERI9_J\(4245LP.t.RIiS & RECRE:t-TIONPE:f:JARTMENT ___ ___ _E?]_!:>.
_____96!:j3.Q_E3f.NK 9E_t-MERICA (53.~~ J. JUAREZ, FIRE ~IATIONi!1Q____ .___________ _ 50.00
______~€5531 B~NK OF AM_ERICA (54.QO) J. WINGER, FIRE STATION #94...__m .m ... ____~1}!5
.~()-?~?E3J\NI<_OF j\ME:_RJ9A_({)673.LLAI(E ~ AQU~TI9RE:..s9LJBCES Dgp~RTMENT. _.______ _2-,f.1?58_
96533 BILL BELVIN 105.01
_~__. __ __.__,,_~__________,,_____...___~____.___._. _______..___.__.._.__~~_______ _..._______________. ...n______._.__ _ .__~..._ "__n." ______n___.~__.___.__._.._.._._.___
.._965~.4-~.2!535. BbQQtv1 F1Eb.Q.<3RQ.lJ.F'!J!'J9 .________ _____ 14,~94.~
96536_E3JII11t\, IN~:______n_.____________ nm____n_. __________ . . . __3,4~Q.90..
_~{)537 BQY? & GIR!-~9blJL_n ._______.___________. _____ .1Q,000.00 ..
965~f3_9ALIEQ~_f\JIJ\_4EI~_______.________.. . _____._ _______ .___m____m__ ...___1...819.Q9_
96539 CALOL YMPIC GLOVE & SAFETY CO. 146.70
--~~-~-_.._.._-_..- -------. ~--------_.,.._" .-.._._-------_..~._--~..._--_._._-_._--------- ----~------ -- - --------.
____9()!)40_~ANON FIN.AI'JCIAL SE~YICES, INC._ ______ . .. ______ ___________. ... .?,()19.69
96541 MICHAEL CLARK 500.00
..._n._n..______________.._..__.__.___ __., ....___________n._.________.. _______.______________.._..,..~__________~ _.____________n_____......__~~ - - -- ------.--~--..- ----
96542 CM WASH EQUIPMENT 140.08
~.___~~_ ..... ... _n__"___ ______..____.,_,_.________.".~__.___.,.___...________~_..__._n _.________ . . _________,___....__.._.._____._._._.m~_______~__._.___~.._,.---.--
__ 9654:3_COALlTION T91tv1PROVE E_QUCATION_______ n___________._ ____._.1...500.QQ__
!)()_!:i..4.1 COASIJ099AST WIR_E:_bESS, INC. __ n___m___~Q!5.~5
______9651!5_CODE PUBLI~ttJNG COMF'Af"-J'L____ . ______ . _________..1&~?5.Q.
.___~!:i.46~OD_E:R.~YSTEfI.1~J.._"L..<;_____n_m.______._____~_____________. ... _n 3,214.00.
96547 COSTCO WHOLESALE 100.00
----- . -------------------- ....._._~_.__._---_.._-- -~~----_._---_._-_.., -----~._-------_.- . . ---~----~-----~---_.-
____~_{)!:j~? KIRT COURYn________ n ________________ 5,!:j!:j~.78
_____~()54~glJTTING EDGE~.IAFFING..Jf\Jg~_____ __._____________ u__________ __ __.1 ,8~!5,80
___.J)~!:j~()DAYJP_E:VANS &_~~?QCIATES, INC.________ _._____ _________ _ _ n___ .___840.09
___.J)2.!5!:j1[)E3~DANIEL BOYL.E:J:.f\JGINEE8I!'J9______ . _ ________________________ .. _.~409...:00
____~()!:i.52 DEPARTMEf"-J1.QE..QONSE:RYATION __un ____ _ _____________. 1,!:jQ1J5.Q._
___9.6553DIAr.JIO!'JQJ>IADIl.!MGROUP. LtC_ _ __n____ ______.__n_ _____ ..J~,446.90_
96554 DIRECTV 76.89
--_._---~-_._.._......_..-_. ---_.._--~------_._~".--..--,--_._--~-~--_.. - -_.------~-- ---~--~_..--_.__.__._-.~------_. . .-..,,---.---.--.-------------- _..,- _.._._-~._--------_.__..- ---------
. .n____~()!:i.5!:j9ARQb_E:_!S. DO_N.!-tt.QE: A1. C.P. _____ _ ___ ___ .. _______.__________1L930.05
_ ___._965!:i.()J:>OVERSPllSE:_& ASSOQIAJES, INC._____ . m __Pm ___________nn_________ __:3,l[1j5.0_0_
n_____j}65~LPQvyN~99MMERc:~~FUELlNG, ItiC_~_____nn__ __________ m _____n_.. __m____~~ltQ} 4
._____96.!5.5J~_QBf:$GQ_RE:PRODU9IJQf'JJ INC. _mu_. ._______n ...4.!5.9..&1...
_g6559-96!:i..63 E. V. M. W. D. __________ _n ________________n '7',g5~-"-!5!5..
7/16/2008 Warrant 071508
1 OF 4
Agenda Item No. 7
Page 3 of 6
JULY 15. 2008
CITY OF LAKE ELSINORE
W ARRANT LIST
CHECK# VENDOR NAME AMOUNT
_u_____9656~J:~~.~ABCQ~K &SONS, If'!~.---~-------- -~~.gQ
___~~6~~IL~EN~CLEAJ'tERS----- ._..______ ... ___~_~___________ . ______~~_5.flQ.
~__ 965f:)~~b~I.t{ORE~LE9TR1CAb..SUyPb..'L!!ig.________ _______ _ ____u____. _ ... 268._:35
_~6567 -9f:)~68 ELSINORE PIOt:JJ~ER'-:1J~~l3:g~_ _____ __ ____________ .____ 506.26
__u__ 965~~1~JNOR~VALbEy ARTS NET\I\I()RIL u _____ ______ --- - -----.1Q!Q9Q.QQ
_ ___~f:)~.Q...~t-JVI~ONMENT AL1<LEAN-UfJ_____ ~_.____ ___________~______________ 3,8I5.()O
___ 9f3.571 gHRIS EI~J9_KSON______ _________________ _ ___..__.....____..Jl0-?'~
_ _~~6572 EXCEL L6._t:JPSCAPE,jt..Jy__ _ _______ ____ 980.()0_
____~f:)?7:3IE[)~RAL E)$I::lRE~.? 90RPORATION _ n u___ ___ ..._______._______ ..._______ ~~.~Z
9657_4j=EN(~ES4k~~~!'J_c::.____ _n__________ _. ___ _ ___ ____ ._______1~,~~~.~1_
____j}f:)575EIJ~_1\B.?~Y~W!\T,_...1_b_fJ._______ _____ _______ ________ 300.00
96576 VERONICA FITZGERALD 80.00
---... '------------- ----------.-.------- --------------- - ---.-......- --------...-,---- --.--.------........--..-...-----.---
_____~6577 FI..~l<IB1_~~ENEFIJ~_ GB9l.Jp,If\l~ _. .. ___________ ______ 11_~.()()_
_ __~f:)f5!.l3_EQ~~y_1\ST HQMES LNC...., K._HOVN1\f',J~ti___ ______ 260.00
96579 MAUREEN FOSTER DAVIS 207.09
___ .....________._.._._...,.__.~_____.~____ __.-0.._------------------ '_"_"_'___~ _ .------.--- -,.------------..--.----------
96580 FRANKLIN COVEY 45.94
- - - ----------.- ..---------.---- -....----------.--- - ----------- -.--------.---------.-.-- --------.------.-"....-.--------
96581 KIMBERLY FREITAG 28.75
----.......-..-...------------------ --..----------.,...-----.-----------.-- -~------.- -----.---- ---- . --------------.---.- ..--------.-.------
~u_J)_6582 _G.EOSF'ATIALJ~_?<l'ERTS_ .. _______ _____n .. _1A71.Q'L
965.l3:3 RO_~~RT ~J~OBIN G~EENE__ ________ __ n __________n____1 ,9~6.50
96584 ARLENE GULBRANSEN 554.70
- .-".....------------- - - -~-,,-_.__._------.- --- -.----.--------.-----,,--...----------------.------- -------------.- - .......-.--------------
___j)6585_L.O_RENAJ::i1\!i~OCK__.._ .________ ___________ _ _____112?O.!)()
____j}()586I-1A8DY & HARfJ.~R!JNC. n .________..________u _ ~24,290.00
_~f:)587 I-iARRI$AASSOc::!~IES, INg._________n_ ~_17.9.{)0.OO
___gE)!5~~_H_1\~TZO~& CRABILI..,JNc::.___ _______ . ___._______ __ .. ___~_____n ~!.791. 76
96!5_~!)J_iI:)R. ENGIf'!~ERIf\JG,JN~. _____________ __________ t~!080.94
_.n___1l659Q_HI-W_AY SAFETY, INC::. un ______n______ ____n_________ 2,289.91
_____~591 RANDY HINER_ n_____________~__. n ________ ~___ .___________1,009.....09._
__.___ 9659~JiQ(3L.,~-IRELANDJN_C. ___________________. ____________ .. .24!?~'_2_f?_
___~{)!5~_:3.J.C.M.A. RETIREMENT TRLJ~l_____ ....____________A.]{):3.0Q_
96594 IMPACT PROMOTIONAL PRODUCTS 704.97
_ _......_____..______________________ .._______________________. _ ___ ._________.__________......._____________ ____._.______..___.___ .. .._.__m___
96595 INLAND EMPIRE LOCK & KEY 15.0.0
--- -------- ----.----.--------------------------....-.-.-.-------. -----...-.--------.- --- - - . .--.----------
96596 INLAND URGENT CARE WILDOMAR 95.00
.._..__________.___._.._________._._.____._______.____. _ _ _ _._____._____._......______m__ _ __ __
96597 INNOVATIVE DOCUMENT SOLUTIONS 638.98
--.-.- ----- ---.- - ---- - ------------..-.------------ .. -----.---- -.,.-.-----.-------
96598 DE JANDA 291.00
----.--'- ----.--.- .-----.----- --- -- ---- ---..-- ~..._-----------.- ,. ----.._-
96599 JJJ ENTERPRISES 415.00
.. -----. ..---_.-._---------._---_.__._---~._---_.. ,,- ------- -------.....---- ..--------------------- ------- - --
___gE)f:)OO JQI-i.t'J DEER~JAf',JQ..s_gAP.s.~_____________ _____M ____nun _.. ______ 55,89.13..57'
_ _ .___~66.9J._JOHNSONE.OWER_ SYSTB/l~_ ..________u_ ~,J44_~
_~~{){)J>~ KANE GEO lJ~c:;H.JNC. __ ... ..._____ _.______ ._____... __1~952.81_
96603 KIRSTEN KING 157.50
-------.-.--. ,,--.,,----.- .----.-----------
96604 KLEIN ELECTRONICS 318.14
--------- ---~_.. -. - ----- --- ----.---- ---------------- - -- --------------.- ---.-- -
____~660U!!~__LJJ,J-'-QE N.A_____ . ___ ________ _ ______________ _ _ ____ ___ 3....41 ~.OO
________9Q!5Q{) LAKE BUICK PQ!"JTIAC GM~Nc::~________u_ n_~____________1,?{)5.1~u_
96607 LAKEI::LSINOREl.J!ilf!~Q~~HOOL DI::;IR!C_L_________. ._______n____________.1 2,o.o.Q.o.Q
96608 LAIS.E: ELSINORE VALb.E=Y c:;!::It-MBER O'=9.9_MMER9E..________n__________. ..._... .______8.334.00
96609 LAl$gE:L.~lNORE 80 SFR, L~c:____________ _M ____________ ____JO,Q()O.!tQ
__96{)J.Q LA1<E~t1.9RI::_HOME~_~DEy!=L()p_MENT.J!'J~. ... _____ . ________ _____ 150.00
96611 PRECIOUS LEE 101.25
-_._-~._--_.._...._._-"------.- ---.-- - --------~..-..--_...----------------_....._------_.._--._._----------- -- -----. .-..-....--.--.----------------
9_f:)f:)1~.b~HMAN BROTHERS, INC._________ ____________ __ _ ._n ..4,51 OJI.!_
_9.f:)!51~ LEI~OLD. MCCLENQQ!'J_~MANN _u_________M_~______________. ______________4?,]J}.96
______~{)()l4.b1M..~N~~<::IE:M.E=NT.9 ENGIN~t::R!f',JG CORP~ .__________~__ . .... _ ________.11,324.1~__
96615 L1Ut:JALO.<::AL 77...1...___ _ n_____ _________________________________---.1..583.00
96616E~~pRIc:t1J3__.JOPEZ . __~_____________ ..______________2,4}~.00
96617-~f:){)18_L.OWE'S HOM~_<::I;NI~_RS, INC. ________ ___.________________ _ ___.._______1..~11.10
7/16/2008 Warrant 071508
20F4
Agenda Item No. 7
Page 4 of 6
JULY 15. 2008
CITY OF LAKE ELSINORE
W ARRANT LIST
CHECK# VENDOR NAME AMOUNT
____~66~c;_HABL_ES MAc:KE'(JR~__ _____________ _ ______ _______---2.100.09-
_ _9662()JHEM~RK FISHERCOM~ANY __________ _______ _---- ~69.()0
__~~62J_?J_i~~Yb_MCGILL __---------- _ ______________ _________ __1!>_O.QIL
_966~,-INDAM. MILLER___ __ _______n_______ ___5,~25.00
_J!f3623 MQ8R9w _PLUMBIf\l<3...Jf'JC. _ ____________ ___--~5.:g
__~662'LRICKMUNYON ________ _ ___ ______________ 412.50
_ . 96615 _NBI,A._ ________ ____~_____ ____ ....u__ __________-~?5J2Q..
_____~f3{)~NBS GQVERN~ENTEIt>J_,6.Nq~GROUP_____ _-------------- J4,47.1.95
____ 96f3?LNEJ5.0N J~,A. VING, INc;.___ ___ _.__ _.______ _____14~~?~40
___~6f328 N~WP()Fn BOATS___._______ __________._ ~,~7Z.05
___~662jLQc:_B__REJ=>.ROGR.,A.PH1~L ____________ ________ 401.16
~663()__QRANGE_C_REI:)1.LSERylc:E _ _.__________________ _______. ____.29.00
96631 JERRY OROZCO 35.53
---- --- ------ ------- .--------.---------.'."---------- ------ ---.------
96632 PACIFIC PRODUCTS & SERVICES 686.41
________.' _._____~._.___.__________., ~_____..,..__..____ _______....._ __ __n _________ --------------
96633 JULIAN CRUZ PEREZ 150.00
--------.---------------..--------------------..- ._----~~".-._------- -------.--------- ------------ ---..-------------
966-3496635 PETTY CASH 506.25
____.__________,_.','____________ n,._"_____..__________ ..__~___ .._________ ---.----- _m_..___.__._
96636 PORT SUPPLY 72.52
--------- ....~-..---------_. ..-----------.-"----..-- - - ----...-------...--..---.--.-- ~ --------.---..-- _._----~- -...--..-----.-- -- - ---.----
96{):37 _J=>.RE-PAID LE53AL S~R-,!IC~S, IN<;______ __..______p 129.50
96638 PREMIUM PALOMAR MT. SPRING WATER 468.60
______.____.__~___.___...._._______.~__. m.___ _________...._.________. ------...---- . ---- -
96639 PRESS ENTERPRISE 165.36
------.. ...------.--- ---------~_._.._--------- ------.--..-------- - ---------
96640 PRESS ENTERPRISE 247.50
. ..._______....__m_. ___..________.._..__.__...__________ - ------- .-------------.-- ---.----. ..----- '-
__.J}{)~ 1 pgoD!J9119N VID~_QJt-JC. .______~ _ ._____. ..________n .___ __ _______.. 75Q.Q()_..
96642 PROTECTION RESCUE SECURITY SERVICES 250.00
-...---------.-.........-.-----------....-- .~...-----_.- ---------~---_.._-- - -- -- --~~---. -.-.------- ~---
96643 PRUDENTIAL OVERALL SUPPLY 180.31
-----------.---... ----.----------- ----.......-.------ -- -----------_._....._.~--_.__.._-~---- --_._~--------- .~-
__J!E:)644 PYRO-SPECTACULARS_ _ ____d__~~_____ __~______n___ ____.1 6,509..QQ
_m_~6i~QvvEST CQMMUNICATIONS __.___________________. . ___n__~..J...244.18
___!;){)f34{)J3.~.Ql()!'JAL CON~EBVAIlQN~_UTI_!QB.ITY . _______________ ..____n___~Q1J.915
______ 9664LRJg!1TWAY SITE SERVlg~~,INC. ._______ ____ 3~H1..?Z
96648 RIO HONDO COMMUNITY COLLEGE DISTRICT 40.00
-.-----.---....---.--.---------.... .- -.----.------.---- .---------.---- --------
___~E364~_RIVER~_IDE COUNTY HABITAT____.__m ________.______ .____ . ____ 35.6]JI.00
. _~6~50RIVERSI~E COUNT.YSH~f3.IEE______~w______ ____~________ ._______..&.14:4.16
___.._ 96651BI.YERSIDE COUNTY SHERlfE___ _______w__________~. ___743,557.83
____9.~652 _COlJt'JTY OF RIVERSIDE, _TRt-_NSPOgJ" A TION A~RJ~t.ND _~ANAGE~~NL__ 1,OOO.9j>
______J!{)653...Y_()lJNTY OF RIVERSIDE,QFFICE OF.THE AUDITOR-CONTROLLER ._____ . _______..1J?9_.0Q
__ 9613_154 C9UNT'LQE. RIVER~l[)~,-pEP~f3.J"MENT OF ENVIROM~NT AL H~AL TH__________________lJ 1:QQ_
_~{){)!5!5-1l6656 _f3.Q~~INS PEST MANAGEMENT, INC._____________________ ________m_n___ 97.o.0Q _.
96657 DARWIN ROGERS 558.18
---..-- ---.-~-------------~--~-_.. .---------.--.- .-----_..__.._._._----~-----.- ----------..---.---- - -------.-----
96658 ROTARY CLUB OF LAKE ELSINORE 170.00
- --.-.-.--.-.....----.------..-- -.---.----.-- ----..----...--.- ---_._--_.~._._.._-----
_ __..J!.6659 STEW ART RUTLEDGEn ... _ ____.____. _______1,105.0Q_
96660 TISH RYLOU 30.00
-------------.---....-.....-.-----.--..------..- . -- ---.-------.-.- -------..---..----- .-------~..._...._----_..- -------.---.-- - -------.-
96661 SC SIGNS 735.00
_____._._...._.___.______.________ _.._.. _________m___ ______.._,,____.____.___ ._____.____ -------------.....-..---.-..------~_.--...-.-.--.--
_____J!{)66?...~gQTT FAZEKA.~.& ASSOc;lATES, IN9.:______. . _____.___ _____n_ n !;).XL8JL
96663 SHRED-IT 80.00
-~,-_._-------_.__....._-- -_....-..~._-----_._-----_..- .--.-------.-.------- ----_..... _.~---_..._----_._.._---- -.----------- -- --- - - ---------
~_____~664_SJGNS PLUS____________n .. __________~_ ______ _ ______. <1-~I9~.50
96665 KATHLEEN R. SMITH 390.00
--------".--....-----.---- .......~._-~--------- ----.---...--.--.-----.-- ------...-..----.,.- -------.--
____9.()6E:)ftSO. CJ\LJ~:L_____ n..______ _______ n__~_ ._n_______ . .___n__ ______ .___J...Q9Q_.OO
___~()6Jl.7 SO. CALJf. ASSOC: gF GQY~FNMENTS_ _ .___________.____ _______ ______ 4:,?_Q1-00
9.6668-96669.P~VID S._~9.~9MON._ n_____ .________ ______ _____ 4,9?Q.00
96670 LEO SOLORZANO 150.00
_.-.._-- ~._------------_..~-----_..._.------_._-----_. " ------------.
..-------.- --------.-..-..-.-----.-...-.....------ --.------
_ 9667."1-96675 n?QlJJHERN C,6.L1FORNI,A.J~.~ISON .c;::9_______ _______nnm_______n________ 62,056.72..._
96676 SOUTHERN CALIFORNIA GAS CO. 151.66
___om_nO .__.__~~____.._____.___________.____.._._ -----.--.---~.-..-------- -- - - - - -- ---
..n__~6677 _?QUTHWESTJjE_ALTH.9Af3.E SYSTEMn____ ...._______n..____._____ _____..._______JO,OOO.QQ
96678 SPRINT 160.00
7/16/2008 Warrant 071508
30F4
Agenda Item No. 7
Page 5 of 6
JULY 15. 2008
CITY OF LAKE ELSINORE
W ARRANT LIST
CHECK# VENDOR NAME
___ .__96679 ST ~r\LQ~R[)_INS1!RAf\JCE CoMf:l}.N'(____ ___ ___
___ 966t!0_ST,t\NDARD IN~URAtJCE COMPj\NY________
____~~{)81_SIAPL~~~~SINESS ADVAtJTAGE___________..
_n ___~668~ STJ\Ig~OMPENSATION INSUI3ANgE FLJ_ND________
___~E?683JABAR~~!=_~TERTAINMENT J!ic:::______ __ ----
___~~684 TEAM ,t\UTO_J\lp, INc:::..._______________ _
___ __ 966?!5. TEME:_CUlJ\ MOTQRCYCLE SAJ.-!=~_~ SERVICE
__ __ 96686 TiP QE_~~ RIVE.R.SID~_G9J.!NTY ..JN~_n ___
96687 TWIN GRAPHICS
.._-----",..---_....---------_.._----_._-"._._~.__._._-----., .-.---...------.------------.-..-------..- .-
96688 UNION BANK OF CALIFORNIA
-------..---- --------- _._._._--_._--"""-~._..~--
96689 UNITED PARCEL SERVICE
----..----- ---_._-------- - -_._._-_._._...__._,._~- .--
96690 VALLEY ELECTRIC
___.___..._______......______. .___ ___________._ ...______'______ 0-..---_.------ _____...._.__._________
96691-96693 VERIZON CALIFORNIA
--~-~-----_._. -- ---------_._"_.~._----_...-----_._- - .._--~---_._---_.-
96694 VERIZON EQUIPMENT SALES & SERVICE
________.__.~.~__._..____........_______._____~__n......__________.__________._..__________
96695 VERIZON WIRELESS
----------....----.---------- - -----.---..-----.---- - -_.~.._--_.._..--._-------~
96696 VI Ly..G E ~QUIPMJ~NT R~NI~!-.~~_If\lg_"_________
96697 VISION SERVICE PLAN
______.M__~__.. ._________.___. _~.._~___________,..______________._ .._n___.__"_____n_________._____
96698 VISTA PAINT CORPORATION
_.__.___.____,____~__.___.._________________ ______________._.______.__..__._ _ _______m_._.___.__.__________
96699 WEST COAST SERVICES
------~.-------------._--_.----_._~-_._~--_..._--- .. -------.....-----
96700 WESTERN BANK OF CHINOOK
----_..---_.._._~------- ..._--_.~.-
96701 WESTERN RENTALS
---_.._.---_._-~--_._- ---_.._-~----..-------- - ------.. -- - ------- .
96702 WILCYNS' FITNESS
___.___~.._...n._._____ _ _____.____________...__._____________.. --------
96703 WENDY WORTHEY
----- -----..---------..-..---
96704 YONGXIA Y YANG
----.--.-----,.------ ---.----..--....-------------.....---....----.-------
____~96705 ~~E: MEDICAL, IN_~__u__________
96796-96707 ZOLL MEDICAL CORPORATION
AMOUNT
289.53
.--.--..- ...----.--. ------ _._--~_._-_._---...-- ,,---...-
13-,Q1?j}_5_
483.81
- _____.n.___.._____._..___
__________ _______ __~,337.49
_______ _ ______ J ,OQ9..0(2
185.54
_.__._----_..---~"_.__._'------
____d___ _ ________----"L1E?~.~_
_ ______8,500.....00
684.21
------..---.--.....----
_____ _____ ..~_Q.O,OOO.'<>O
26.36
--.----.. .------- -----~- ---------..----------.---..------
___________ _ n__ ._~!403.~~
.____d _ 2,368.33
542.11
...-.--.---------------
6.72
__________..._______n______..___m.______________._____ _ ___________
244.50
- ----".------- ---------.-..-.-.- ....-------.---
__ _.1.!L~.~~
961.78
- ____n..___" ..__n________
450.00
______~...._.__n_____ __ _ _______.._____n_..._ ____.____.__
_______ _____ ______________~,{)Ol_1~
___________ . .______J-'-!.!~l.I?
28.80
_..__._-~,._.__._-_.__._--_._- -- --------".. --------
____ _5!?00.(~Q
64.00
-----..---.--- _._.__._--------_...._~---~-- ...----.-
50.12
---~ -- .---------..----.-.-.-
2,~90.~I
$ 2,965,748.26
PIE DATE
07ro4ro8 PAYROLL CASH
- -.------------.---
07/07/08 PAYROLL TAXES
-------_._..----_._-----~--_..-_. ----. ---.--------~--_.__.------~_.....__.-_._-_.._---
07/07/08 CALIFORNIA P.E.R.S.
-.".....---------------,------..----
07/11/08 CALIFORNIA P.E.R.S.
_.__ ____._________ __________,.__.______________n_
07/03/08 CALIFORNIA P.E.R.S.
.-.. "-,,--._._-------~-
07/01/08 UNION BANK WIRE
-------------_._-~.._._-
07/03/08 CALIFORNIA P.E.R.S.
______..._.__....________n__._.._.._...__. __
07/09/08 FLEX BENEFITS
"____m.____________._.______ ..._.____________.______~__________
07/15/08 BANK OF NEW YORK WIRE
- - -------~---~ - -------
07/16/08 BANK OF NEW YORK WIRE
_____~u______________._____ ________ ___________157,91j..82
_____ ______u__ 60,974.57
u________ 102,3~Q.05
50,748.53
--- --- --.-.--------- ,,-.--.---
.______m _ _ _ ._______4,355.~~._
u________ _____.._________ 14,.f>0~._~
.______ _____. _ __________________ ._ . _______n_54,215"-8~
726.47
---------...
__ __u_____. __~Q,OOO.OO
_________ 1,OOQ,QQQ.QQ
GRAND TOTAL
$ 5,411,642.63
CHECK STOCK #338503 THRU 338677
7/16/2008 Warrant 071508
40F4
Agenda Item No. 7
Page 6 of 6
CITY OF ~
LAKE 6LSiNO~
, . I
~, DREAM EXTREME",
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22,2008
SUBJECT: INVESTMENT REPORT - JUNE 2008
Discussion
The Investment Report is a listing of all funds invested for the City as of the date shown
on the report.
Recommendation
Receive and file.
Prepared By:
James R. Riley ctA/
Finance Manager V
Reviewed By:
Matt N. Presse
Director of Admini trative Services
Approved By:
Robert A. Brady~~
City Manager W
Agenda Item No.8
Page 1 of 12
CITY OF LAKE ELSINORE
INVESTMENT REPORT OF POOLED CASH AND INVESTMENTS
AS OF JUNE 30, 2008
ACTIVE ACCOUNTS
BANK
BALANCE
Bank of America - General
Reconciling Items
Bank of America - Payroll
Bank of America - Flex Benefit
Total Active Accounts
$3,595,935.98
17,190.18
2,089.78
3,615,215.94
INVESTMENTS
Local Agency Investment Fund
Bank of New York-Trust Sweep Account
Federal Home Loan Mortgage Corp.
Federal Home Loan Bank
Federal National Mortgage Association
Sub-total Investments
39,661,129.98
2,080,204.75
3,000,000.00
4,000,000.00
48,741,334.73
Unrealized Gain! (Loss) at 6-30-07 per GASB 31(LAIF)
Unrealized Gain! (Loss) at 6-30-07 per GASB 31 (Other)
(12,160.00)
(37,337.00)
Unrealized Gain! (Loss) at 6-30-07 per GASB 31 (Total)
(49,497.00)
48,691,837.73
52,307,053.67
Total Investments
Cashier Drawers #1 & #2
City of Lake Elsinore Petty Cash Fund
TOTAL POOLED CASH AND INVESTMENTS
DEPOSITS
IN TRANSIT
0.00
OUTSTANG.
CHECKS
(2,148,109.28)
(4,907.36)
(1,089.78)
(2,154,106.42)
(2,154,106.42)
I certify that this report accurately reflects all pooled investments and it is in conformity with the investment policy as
approved by the City Council on June 24, 2008. A copy of this policy is available in the office of the City Clerk. The
pooled investments shown above provide sufficient cash flow liquidity to meet the next six months estimated expenditures.
July 22, 2008
Date
Prepared by: J. Riley, Finance Manager
BOOK
BALANCE
1,447,826.70
0.00
12,282.82
1,000.00
1,461,109.52
39,661,129.98
2,080,204.75
3,000,000.00
4,000,000.00
48,741,334.73
(12,160.00)
(37,337.00)
(49,497.00)
48,691,837.73
50,152,947.25
300.00
1,000.00
$50,154,247.25
Agenda Item NO.8
Page 2 of 12
CITY OF LAKE ELSINORE
POOLED CASH AND INVESTMENTS BY FUND
AS OF JUNE 30. 2008
FUND NO FUND NAME
100 General Fund
101 Supplemental Law Enforcement Fund
102 Local Law Enforcement Block Grant Fund
103 Office of Traffic Safety Fund
104 Traffic Offender Fund
105 Misc. General Project Fund
106 Affordable Housing In Lieu Fund
107 Developer Agreement Revenue
110 State Gas Tax Fund
112 Transportation Fund
115 Traffic Safety Fund
116 City Hall-Public Works DIF Fund
117 Community Center DIF Fund
118 Lake Side Facility DIF Fund
119 Animal Shelter DIF Fund
120 Camino Del Norte DIF
130 Li9hting & Landscape Maintenance Fund
135 #1 Lighting & Landscape Maintenance Fund
140 Geothermal Fund
150 C.D.B.G. Fund
201 Street C.I.P. Fund
204 Signal C.I.P. Fund
205 Traffic Impact Fee Fund
211 Storm Drain C.I.P. Fund
221 Park C.I.P. Fund
231 Library C.'.P. Fund
232 City Fire Protection Fund
254 AD 89-1 Railroad Canyon Rd. Improvement Fund
257 CFD 90-2 Tuscany Hills
259 CFD 90-3 Construction Fund
266 CFD 2004-1 Marintiqu
267 CFD 2006-1 Summerly
272 CFD 2005-2 CIP Fund
351 AD 87-2 Debt Service Fund
352 AD 86-1 Debt Service Fund
353 AD 89-1 Debt Service Fund
356 AD 90-1 Debt Service Fund
357 CFD 2003-2 Canyon Hills
358 CFD 91-2 Debt Service Fund
359 CFD 90-3 Debt Service Fund
360 AD 93-1 Debt Service Fund
362 CFD 95-1(96 Srs.E) Debt Service Fund
363 CFD 88-3/1997 Series F Debt Service Fund
364 CFD 88-3 III B /1997 Series B Debt Service Fund
365 CFD 98-1 Summerhill Improvement fund
366 CFD 2004-1 Debt Service Fund
367 CFD 2005-3 Summerly / Laing
368 CFD 2004-2 Vista Lago
369 CFD 2004-3 Rosetta Canyon
370 CFD 2005-x Camino Del Norte
371 CFD 2005-1 Serenity
372 CFD 2005-3 Alberhill Ranch
373 CFD 2005-5 Wasson Canyon
374 CFD 2005-4 Lakeview Villas
375 CFD 2005-1 D. Clurman
376 CFD 2005-7 La Strada
377 CFD 2006-X Tessara
378 CFD 2007 -X TR#31957
379 CFD 2007-X Marina Village
380 CFD 2006-9 Tuscany W
381 CFD 2006-10 River LK
382 CFD 2006-9 Trieste
383 CFD 2007-X Canyon Hills
384 CFD 2003-2 SRS 2006A
385 CFD 2004-3 SRS 2006A
386 CFD 2007-4 Mekenna
387 CFD 2007-5 Red Kite
388 CFD 2007-6 Holiday
604 Endowment Trust Fund
605 Public Improvement Trust Fund
606 Mobile Source Air Polution Fund
608 Trust Deposit & Pre Paid Expense
610 Kangaroo Rat Trust Fund
611 Developer Agreement Trust Fund
616 Fire Station Trust Fund
620 Cost Recovery System Fund
650 CFD 2003-1 Law & Fire Service Fund
651 CFD 2006-5 Park, OpnSpc
652 CFD 2007-1 Law & Fire
Total Pooled Cash & Investments
AMOUNT
6,956,532.97
268,957.07
14,070.53
(14,863.80)
77,949.75
1,396,013.39
993,700.33
3,309,411.62
1,608,608.39
1,674,552.30
563,353.58
882,788.18
598,804.16
334,815.95
380,637.63
32,179.19
(639,998.06)
147,966.10
17,547.84
(81,215.08)
12,578.41
117,527.58
4,818,025.41
6,405,920.45
1,124,355.63
1,261,181.37
672,011.35
146,611.55
(94,047.50)
102,224.34
82,492.64
(1,570.00)
808.31
48,706.85
373,736.69
362,864.81
598,543.10
145,385.35
817,752.32
(318,703.83)
1,844,976.08
285,858.38
3,486,067.38
(976,987.31 )
(48,356.02)
(17,671.77)
(13,937.20)
475,556.78
1,646,989.34
28,242.41
148,829.10
732,364.79
209,313.44
55,467.94
44,645.34
1,097.98
45,680.59
70,979.97
370.83
472.48
57,074.97
75,053.05
62,804.10
(443,763.43)
(566,218.52)
(21,953.75)
2,090,541.24
(604.80)
18,538.34
447.958.79
238,603.68
1,389,741.07
35,678.00
1,593,290.00
16.07
1,020,829.35
939,935.66
(6,212.57)
4.758.60
50.154,247.25
Agenda Item No. 8
Page 3 of 12
CITY OF LAKE ELSINORE
INVESTMENT ACTIVITY SUMMARY
FOR THE MONTH ENDING JUNE 30, 2008
Total outstanding investments as of May 31,2008 $ 43,686,898.97
PURCHASE MATURITY/ COUPON YIELD TO
DATE CALL DATE RATE MATURITY COST
Investment Purchases:
FHLMC 3128X7ZU1 06/12/08 06/12/13 4.625% 4.625% 1,000,000.00
FHLB 3133XRGM6 06/19/08 06/19/13 4.550% 4.550% 2,000,000.00
FHLMC 3128X7YG3 06/26/08 06/26/13 4.750% 4.750% 2,000,000.00
Total Purchases 5,000,000.00
Investment Maturities:
FHLB 3133XJFY9 12/27/2006 6/2712008 5.250% 5.250% (1,000,000.00)
Total Maturities (1,000,000.00)
Investments Called:
FHLB 3133XLA60 06/11/07 06/11/08 5.500% 5.500% (1,000,000.00)
Total Calls (1,000,000.00)
Net increase (decrease) in LAIF
Net increase (decrease) in Sweep Account 2,054,435.76
Total outstanding investments as of June 30, 2008 $ 48,741 ,334.73
Agenda Item NO.8
Page 4 of 12
CITY OF LAKE ELSINORE
QUARTERLY INVESTMENT ACTIVITY SUMMARY
FOR THE QUARTER ENDING JUNE 30, 2008
Total outstanding investments as of March 31, 2008 $ 40,742,118.72
PURCHASE MATURITY/ COUPON YIELD TO
Investment Purchases: DATE CALL DATE RATE MATURITY COST
FHLMC 3128X7ZU1 06/12/08 06/12/13 4.625% 4.625% 1,000,000.00
FHLB 3133XRGM6 06/19/08 06/19/13 4.550% 4.550% 2,000,000.00
FHLMC 3128X7YG3 06/26/08 06/26/13 4.750% 4.750% 2,000,000.00
Total Purchases 5,000,000.00
Investment Maturities:
FHLB 3133XDC58 10/11/05 04/11/08 4.560% 4.560% (1,000,000.00)
FHLB 3133XJFY9 12/27/06 06/27/08 5.250% 5.250% (1,000,000.00)
Total Maturities (2,000,000.00)
Investments Called:
FHLB 3133XLA60 06/11/07 06/11/08 5.500% 5.500% (1,000,000.00)
Total Calls (1,000,000.00)
Net increase (decrease) in LAIF 3,959,753.23
Net increase (decrease) in Sweep Account 2,039,462.78
Total outstanding investments as of June 30, 2008 $ 48,741,334.73
Agenda Item No.8
Page 5 of 12
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CITY OF LAKE ELSINORE
SUMMARY OF POLICY LIMITATIONS
AS OF JUNE 30, 2008
DESCRIPTION
U.S. Treasury Bills
CURRENT
PERCENTAGE
BASED ON MARKET VALUE
AS OF JUNE 30, 2008
0.00%
U.S. Treasury Notes
0.00%
Federal Agency Issues:
FICB
FFCB
FLB
FHLB
FNMA
FHLMC
0.00%
0.00%
0.00%
12.36%
0.00%
2.06%
Banker's Acceptances
0.00%
Certificates of Deposit
0.00%
Negotiable Certificates of Deposits
0.00%
Commercial Paper
0.00%
Medium Term Corporate Notes
0.00%
Repurchase Agreements
0.00%
Reverse Repurchase Agreements
0.00%
LAIF (Local Agency Investment Fund)
Current Balance
81.32%
Bank of New York - Trust Sweep Account
Current Balance
4.26%
TOTAL
100.00%
% of Portfolio Maturing within one year
% of Portfolio Maturing or Callable within one year
87.69%
100.00%
MAXIMUM
PERCENTAGE
UNLIMITED
UNLIMITED
UNLIMITED
UNLIMITED
UNLIMITED
UNLIMITED
UNLIMITED
UNLIMITED
40.00%
25.00%
30.00%
15.00%
30.00%
UNLIMITED
20.00%
UNLIMITED
$ 39,661,129.98
UNLIMITED
$ 2,080,204.75
no less than 25%
Agenda Item No.8
Page 11 of 12
~
CITY OF LAKE' ELSINORE
PERCENT OF PORTFOLIO INVESTED IN FEDERAL AGENCIES
JULY 2005 THROUGH JUNE 2008 (INCEPTION TO DATE)
TOTAL % OF
% OF PORTFOLIO BY AGENCY PORTFOLIO IN
MONTH FFCB FHLB FHLMC FNMA FEDERAL AGENCIES
July 2005 0.00% 0.00% 0.00% 0.00% 0.00%
August 2005 0.00% 0.00% 3.33% 0.00% 3.33%
September 2005 0.00% 6.23% 3.12% 0.00% 9.35%
October 2005 0.00% 14.23% 2.85% 0.00% 17.08%
November 2005 0.00% 18.82% 2.69% 0.00% 21.51 %
December 2005 0.00% 22.92% 2.86% 0.00% 25.78%
January 2006 0.00% 20.74% 2.59% 0.00% 23.33%
February 2006 0.00% 21.01% 2.62% 0.00% 23.63%
March 2006 0.00% 20.49% 2.55% 0.00% 23.04%
April 2006 0.00% 20.59% 2.57% 0.00% 23.16%
May 2006 0.00% 19.94% 2.49% 5.02% 27.45%
June 2006 0.00% 24.91 % 1.91% 3.85% 30.67%
July 2006 0.00% 25.26% 1.93% 3.90% 31.09%
August 2006 0.00% 28.57% 2.19% 4.41% 35.17%
September 2006 0.00% 26.17% 2.37% 4.77% 33.31%
October 2006 0.00% 26.26% 2.38% 4.79% 33.43%
November 2006 0.00% 24.69% 2.46% 0.00% 27.15%
December 2006 0.00% 28.04% 2.54% 0.00% 30.58%
January 2007 0.00% 27.59% 2.12% 0.00% 29.71%
February 2007 0.00% 26.60% 2.21% 0.00% 28.81%
March 2007 0.00% 32.82% 4.68% 0.00% 37.50%
April 2007 0.00% 30.05% 4.73% 0.00% 34.78%
May 2007 0.00% 31.17% 4.80% 0.00% 35.97%
June 2007 0.00% 36.37% 4.28% 0.00% 40.65%
July 2007 0.00% 36.07% 4.25% 0.00% 40.32%
August 2007 0.00% 41.34% 2.43% 0.00% 43.77%
September 2007 0.00% 39.24% 0.00% 0.00% 39.24%
October 2007 0.00% 31 .02% 0.00% 0.00% 31.02%
November 2007 0.00% 29.61% 0.00% 0.00% 29.61 %
December 2007 0.00% 28.06% 0.00% 0.00% 28.06%
January 2008 0.00% 16.79% 0.00% 0.00% 16.79%
February 2008 0.00% 11 .72% 0.00% 0.00% 11.72%
March 2008 0.00% 11.72% 0.00% 0.00% 11.72%
April 2008 0.00% 9.66% 0.00% 0.00% 9.66%
May 2008 0.00% 9.20% 0.00% 0.00% 9.20%
June 2008 0.00% 12.36% 2.06% 0.00% 14.42%
AVERAGE 0.00% 22.51% 2.08% 0.74% 25.33%
Agenda Item NO.8
Page 12 of 12
CITY OF ~
LAKE ,6,LSiNORJ:
~ DREAM EXTREME
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22,2008
SUBJECT: RESOLUTION CONFIRMING FISCAL YEAR 2008-09 SPECIAL TAXES
FOR CFD'S
Background
The City is required by the County of Riverside to provide a certified resolution to the
Auditor/Controller's office each year to confirm special taxes for the tax roll.
Discussion
The City has seen a rise in the rate of special tax delinquencies and foreclosures due to
delinquencies. In order to make sure money is available to pay the required debt
service payment on the bonds, the CFDs are authorized to increase the special tax by
up to 10% on each parcel.
CFDs 90-2, 2003-2, 2004-3, 2005-1, 2005-2, 2005-6 and 2006-2 have all been
increased by 10% in anticipation of delinquencies.
CFD 88-3 has a surplus, therefore, it is only being increased by 3% for anticipated
delinquencies.
CFD 98-1 has a surplus, therefore it is only being increased by 5% for anticipated
delinquencies.
CFD 95-1 has never had delinquencies, and we do not see this trend changing;
therefore, no increase is proposed.
The remaining CFDs do not have bond Issues; therefore, increases for anticipated
delinquencies are not required.
Agenda Item NO.9
Page 1 of 9
Resolution Confirming FY 2008-09 Special Taxes
July 22, 2008
Page 2
Fiscal Impact
There is no fiscal impact directly associated with this item. The City charges
administrative fees and an amount sufficient to cover direct costs as well as the bonded
debt services. The schedule below shows the changes in the number of parcels and
the total change in special tax from last year.
CFD No.
88-3
95-1
98-1
2003-1
2003-2
2004-3
2005-1
2005-2
2005-5
2005-6
2006-1
2006-2
2006-5
2007 -4
2007 -5
2007 -6
Recommendation
Summary of Special Tax Levv
Total
Parcels
1,871
7
422
3,889
1,633
1,031
233
486
113
144
10
168
27
6
48
1
Change from
Previous Year
50
o
o
467
379
24
o
o
34
o
N/A
o
25
N/A
N/A
N/A
Total Charges
$3,432,794.84
$148,135.00
$1,060,156.70
$1,273,039.68
$2,404,565.92
$2,842,584.40
$626,324.52
$1,662,096.10
$327,369.20
$241,322.88
$30,420.62
$518,300.42
$9,568.60
$25,000.04
$15,000.30
$5,000.00
Change from
Previous Year
$81,580.40
$2,444.94
$69,380.00
$139,117.44
-$11,726.72
$300,252.78
$61,592.94
$169,206.48
$104,216.48
$24,393.60
N/A
$46,113.22
$9,065.04
N/A
N/A
N/A
Waive further reading and adopt a resolution requesting the Tax Collector of the County
of Riverside to place special taxes on the bills of certain properties within the CFD.
Prepared by:
Approved by:
Matt N. Presse~
Director of Adm?fStrative Services
Robert A. Brady61~
City Manager lL.Q/
Agenda Item NO.9
Page 2 of 9
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAKE ELSINORE, CALIFORNIA, REQUESTING THE TAX
COLLECTOR OF THE COUNTY OF RIVERSIDE TO PLACE
SPECIAL TAXES ON THE BILLS OF CERTAIN
PROPERTIES WITHIN THE CFD
WHEREAS, the City Council (the "Council") of the City of Lake Elsinore,
California (the "City"), has heretofore instituted and conducted proceedings under the
terms and provisions of the Mello-Roos Community Facilities Act of 1982 (the "Act"), being
Chapter 25 of the State of California Government Code for the acquisition and construction
of certain public works of improvements, together with appurtenances and appurtenant
work, and to finance a portion of the costs of providing services, as applicable, in special
tax districts designated as:
COMMUNITY FACILITIES DISTRICT NO. 88-3
(WEST LAKE ELSINORE PUBLIC IMPROVEMENTS)
COMMUNITY FACILITIES DISTRICT NO. 95-1
(LAKE ELSINORE CITYCENTER PUBLIC IMPROVEMENTS)
COMMUNITY FACILITIES DISTRICT NO. 98-1
(SUMMERHILL PUBLIC IMPROVEMENTS)
COMMUNITY FACILITIES DISTRICT NO. 2003-1
(LAW ENFORCEMENT, FIRE, AND PARAMEDIC SERVICES)
COMMUNITY FACILITIES DISTRICT NO. 2003-2 (CANYON HILLS)
COMMUNITY FACILITIES DISTRICT NO. 2004-3 (ROSETTA CANYON)
COMMUNITY FACILITIES DISTRICT NO. 2005-1 (SERENITY)
COMMUNITY FACILITIES DISTRICT NO. 2005-2 (ALBERHILL RANCH)
COMMUNITY FACILITIES DISTRICT NO. 2005-5 (WASSON CANYON)
COMMUNITY FACILITIES DISTRICT NO. 2005-6
(CITY CENTER TOWN HOMES)
COMMUNITY FACILITIES DISTRICT NO. 2006-1 (SUMMERL Y)
COMMUNITY FACILITIES DISTRICT NO. 2006-2 (VISCAYA)
1
Agenda Item NO.9
Page 3 of 9
COMMUNITY FACILITIES DISTRICT NO. 2006-5
(PARKS, OPEN SPACE AND STORM DRAIN MAINTENANCE)
COMMUNITY FACILITIES DISTRICT NO. 2007-4 (MAKENNA COURT)
COMMUNITY FACILITIES DISTRICT NO. 2007-5 (RED KITE)
COMMUNITY FACILITIES DISTRICT NO. 2007-6
(HOLIDAY INN EXPRESS)
(hereinafter referred to as the "CFD"); and
WHEREAS, in Resolution No. 91-19 adopted on February 26, 1991, the
"Resolution of Intention", Resolution No. 91-30 entitled "A Resolution of Special Election
and Directing Recording of Notice of Special Tax Lien", adopted April 9, 1991; and
Ordinance No. 913 entitled "An Ordinance of the City Council of the City of Lake Elsinore
Levying Special Taxes Within the City of Lake Elsinore Community Facilities District No.
88-3 (WEST LAKE ELSINORE PUBLIC IMPROVEMENTS)", adopted April 23, 1991; and
WHEREAS, in Resolution No. 95-68 adopted on October 10, 1995, the
"Resolution of Intention", Resolution No. 95-78 entitled "A Resolution of Special Election
and Directing Recording of Notice of Special Tax Lien", adopted November 14,1995; and
Ordinance NO.1 006 entitled "An Ordinance of the City Council of the City of Lake Elsinore
Levying Special Taxes Within the City of Lake Elsinore Community Facilities District No.
95-1 (LAKE ELSINORE CITY CENTER PUBLIC IMPROVEMENTS)", adopted November
28, 1995; and
WHEREAS, in Resolution No. 98-7 adopted on June 9,1998, the "Resolution
of Intention"; and Resolution No. 98-15 entitled "Resolution of Formation Determining the
Validity of Prior Proceedings, Establishing Community Facilities District No. 98-1,
Authorizing the Levy of a Special Tax Within Community Facilities District No. 98-1, and
establishing an Appropriations Limit", adopted June 23, 1998; and
WHEREAS, in Resolution No. 2003-21 adopted on June 24, 2003, the
"Resolution of Intention"; Resolution No. 2003-37 entitled "Resolution of Formation of the
City Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings,
Establishing City of Lake Elsinore Community Facilities District No. 2003-1 (LAW
ENFORCEMENT, FIRE, AND PARAMEDIC SERVICES), and Authorizing the Levy of a
Special Tax Within said District", adopted August 12, 2003; and
WHEREAS, in Resolution No. 2003-50 adopted on October 14, 2003, the
"Resolution of Intention"; Resolution No. 2004-6 entitled "Resolution of Formation
Determining the Validity of Prior Proceedings, and Establishing City of Lake Elsinore
Community Facilities District No. 2003-2 (Canyon Hills)", adopted January 13, 2004, and
Ordinance No. 1114 entitled "Ordinance of the City of Lake Elsinore Authorizing the levy of
a public safety special tax and a special tax" adopted January 13, 2004, Authorizing the
Levy of a Special Tax Within Community Facilities District No. 2003-2 (CANYON HILLS),
and establishing an Appropriations Limit", adopted June 23, 1998; and
2
Agenda Item NO.9
Page 4 of 9
WHEREAS, in Resolution No. 2004-77 adopted the "Resolution of Intention"
on December 28, 2004; Resolution No. 2004-38 entitled "Resolution of Formation of the
City Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings,
Establishing City of Lake Elsinore Community Facilities District No. 2004-3 (ROSETTA
CANYON)" adopted March 22, 2005, and Ordinance NO.1148, Authorizing the Levy of a
Special Tax adopted March 22,2005; and
WHEREAS, in Resolution No. 2004-70 adopted the "Resolution of Intention",
on December 14, 2004; Resolution No. 2005-10 entitled "Resolution of Formation of the
City Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings,
Establishing City of Lake Elsinore Community Facilities District No. 2005-1 (SERENITY)",
adopted January 25, 2005, and Ordinance No. 1139, Authorizing the Levy of a Special
Tax, adopted January 25, 2005; and
WHEREAS, in Resolution No. 2005-62 adopted the "Resolution of Intention"
on July 12, 2005; Resolution No. 2005-138 entitled "Resolution of Formation of the City
Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings,
Establishing City of Lake Elsinore Community Facilities District No. 2005-2 (ALBERHILL
RANCH)" adopted September 13,2005, and Ordinance NO.1163, Authorizing the Levy of a
Special Tax adopted September 13,2005; and
WHEREAS, in Resolution No. 2005-54 adopted the "Resolution of Intention"
on June 28, 2005; Resolution No. 2005-104 entitled "Resolution of Formation of the City
Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings,
Establishing City of Lake Elsinore Community Facilities District No. 2005-5 (WASSON
CANYON)" adopted August 9, 2005, and Ordinance NO.1156, Authorizing the Levy of a
Special Tax adopted August 23, 2005; and
WHEREAS, in Resolution No. 2005-76 adopted the "Resolution of Intention"
on July 26, 2005; Resolution No. 2005-141 entitled "Resolution of Formation of the City
Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings,
Establishing City of Lake Elsinore Community Facilities District No. 2005-6 (CITY CENTER
TOWNHOMES)" adopted September 13, 2005, and Ordinance NO.1164, Authorizing the
Levy of a Special Tax adopted August 23,2005; and
WHEREAS, in Resolution No. 2006-08 adopted the "Resolution of Intention"
on January 24,2006; Resolution No. 2006-30 entitled "Resolution of Formation of the City
Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings,
Establishing City of Lake Elsinore Community Facilities District No. 2006-1 (SUMMERL Y)"
adopted February 28,2006, and Ordinance NO.1171, Authorizing the Levy of a Special Tax
adopted August 23, 2005; and
WHEREAS, in Resolution No. 2006-20 adopted the "Resolution of Intention"
on February 9,2006; Resolution No. 2006-52 entitled "Resolution of Formation of the City
Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings,
Establishing City of Lake Elsinore Community Facilities District No. 2006-2 (VISCA Y A)"
adopted April 25, 2006, and Ordinance No. 1177, Authorizing the Levy of a Special Tax
adopted April 25, 2006; and
3
Agenda Item NO.9
Page 5 of 9
WHEREAS, in Resolution No. 2006-41 adopted the "Resolution of Intention",
on March 28, 2006; Resolution No. 2006-56 entitled "Resolution of Formation of the City
Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings,
Establishing City of Lake Elsinore Community Facilities District No. 2006-5 (PARKS, OPEN
SPACE AND STORM DRAIN MAINTENANCE)", adopted May 9,2006, and Ordinance No.
1179, Authorizing the Levy of a Special Tax, adopted May 9, 2006; and
WHEREAS, in Resolution No. 2007-156 adopted the "Resolution of Intention"
on August 28,2007; Resolution No. 2007-177 entitled "Resolution of Formation of the City
Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings and
Establishing City of Lake Elsinore Community Facilities District No. 2007-4 (MAKENNA
COURT)" adopted October 9,2007, and Ordinance No. 1232, Authorizing the Levy of a
Special Tax adopted October 9,2007; and
WHEREAS, in Resolution No. 2007-198 adopted the "Resolution of Intention"
on November 27,2007; Resolution No. 2008-11 entitled "Resolution of Formation of the
City Council of the City of Lake Elsinore Determining the Validity of Prior Proceedings and
Establishing City of Lake Elsinore Community Facilities District No. 2007-5 (RED KITE)"
adopted January 8,2008, and Ordinance No. 1242, Authorizing the Levy of a Special Tax
adopted January 8, 2008; and
WHEREAS, in Resolution No. 2007-205 adopted the "Resolution of Intention"
on December 11,2007; Resolution No. 2008-17 entitled "Resolution of Formation of the
City Council of the City of Lake Elsinore, California, Determining the Validity of Prior
Proceedings and Establishing City of Lake Elsinore Community Facilities District No. 2007-
6 (HOLIDAY INN EXPRESS)" adopted January 22, 2008, and Ordinance No. 1244,
Authorizing the Levy of a Special Tax adopted January 22, 2008; and
WHEREAS, all special taxes in this district were levied without regard to
property valuation.
NOW, THEREFORE, the City Council of the City of Lake Elsinore, California,
does hereby resolve as follows:
SECTION 1. That the portion of the principal, interest and other costs related
to the CFD due or coming due through June 30, 2009 be placed on the County Tax Rolls
and be collected by the Riverside County Tax Collector, as provided for in Exhibit "A" (a
summary of fixed charges).
SECTION 2. That the properties to be so assessed and the related amounts
are submitted on CD as requested by the Riverside County Tax Collector, further identified
as the following County Fund Numbers:
4
Agenda Item No.9
Page 6 of 9
Fund No.
68-2352
68-2366
68-2367
68-2372
68-4400
68-8701
68-8705
68-8707
68-8708
68-8709
68-8710
68-8713
68-8714
68-8715
68-8716
68-8717
68-8719
68-8721
68-8722
68-8725
68-8726
68-8739
68-8741
68-8743
CFD No.
2003-1
98-1
88-3
95-1
2005-6
2005-1
2006-2
2006-5
2005-5
2003-2 IA-A
2003-2 IA-B
2003-2 Fire Tax
2004-3 IA-1
2004-3 IA-2
2005-2 IA-A
2005-2 IA-B
2005-2 Services Tax
2005-5 Services Tax
2006-1
2006-1 Services Tax
2006-2 Services Tax
2007 -4
2007 -5
2007 -6
SECTION 3. This resolution shall take effect from and after the date of its
passage and adoption.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council of the City of Lake Elsinore, California, this 22nd day of July, 2008.
ATTEST:
VIVIAN M. MUNSON
CITY CLERK
DARYL HICKMAN
MAYOR
5
Agenda Item NO.9
Page 7 of 9
APPROVED AS TO FORM:
BARBARA ZEID LEIBOLD
CITY ATTORNEY
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE )ss.
CITY OF LAKE ELSINORE )
I, VIVIAN M. MUNSON, City Clerk of the City of Lake Elsinore, California, hereby
certify that Resolution No. was adopted by the City Council of the City of
Lake Elsinore, California, at a regular meeting held on the 22nd day of July, 2008, and that
the same was adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
VIVIAN M. MUNSON
CITY CLERK
6
Agenda Item NO.9
Page 8 of 9
Fund
Number
68-2352
68-2366
68-2367
68-2372
68-4400
68-8701
68-8705
68-8707
68-8708
68-8709
68-8710
68-8713
68-8714
68-8715
68-8716
68-8717
68-8719
68-8721
68-8722
68-8725
68-8726
68-8739
68-8741
68-8743
CITY OF LAKE ELSINORE
EXHIBIT "A"
COMMUNITY FACILITIES DISTRICT
SUMMARY OF FIXED CHARGES FOR TAX ROLL
FISCAL YEAR 2008-09
CFD No.
2003-1
98-1
88-3
95-1
2005-6
2005-1
2006-2
2006-5
2005-5
2003-2 IA-A
2003-2 IA-B
2003-2 Fire Tax
2004-3 IA-1
2004-3 IA-2
2005-2 IA-A
2005-2 IA-B
2005-2 Services Tax
2005-5 Services Tax
2006-1
2006-1 Services Tax
2006-2 Services Tax
2007 -4
2007 -5
2007 -6
Total
Parcels
3,889
422
1,871
7
144
233
168
27
113
594
655
509
509
522
428
58
276
113
10
10
168
6
48
1
7
Total
Charges
$1,273,039.68
$1,060,156.70
$3,432,794.84
$148,135.02
$241,322.88
$626,324.52
$475,158.02
$9,568.60
$298,350.80
$884,615.88
$1,264,064.10
$255,885.94
$1,423,034.24
$1,419,550.16
$1,566,219.00
$25,000.30
$70,876.80
$29,018.40
$27,852.62
$2,568.00
$43,142.40
$25,000.04
$15,000.30
$5,000.00
Agenda Item NO.9
Page 9 of 9
CITY OF ~
LA~ ,&,LSiN.ORf:
~.~ DREAM EXTREME",
REPORT TO CITY COUNCIL
FROM:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
ROBERT A. BRADY
CITY MANAGER
TO:
DATE:
JULY 22,2008
SUBJECT: PROFESSIONAL LANDSCAPE PLAN CHECK AND INSPECTION
SERVICES - DAVID EVANS AND ASSOCIATES
Backaround
David Evans and Associates (DEA) has been providing landscape inspection and plan
check services to the City of Lake Elsinore since January 2008. The firm brings many
years of experience to this position and currently provides or has provided landscape
plan check and inspection services for the Cities of San Gabriel, Chino, Diamond Bar
and Highland, the Jurupa Community Services District, as well as for private developers
such as KB Home. Over the past several months, DEA has demonstrated a
commitment to provide experienced staff to handle Lake Elsinore services and their
willingness to work with the development community. DEA has also embraced the
deposit based fee system, which streamlines payment of landscape services and
reduces costs to the City. DEA's proposal (attached) reflects no increase in existing
rates.
Discussion
As a matter of procedure, the Planning Division for the City of Lake Elsinore conducts
an informal evaluation of consultant services prior to the contract renewal. DEA staff
has worked well with developers and City Staff and has provided a quick turnaround of
plan check services and inspections. As DEA's existing contract expires at the end of
the 2007-2008 fiscal year, the Planning Division is recommending the renewal of this
contract.
Fiscal Impact
The proposed contract will generate minimal fiscal impact to the City in that this service
will be 100% billable through the developer deposit Cost Recovery System (CRS).
Agenda Item No. 10
Page 1 of 4
DEA Contract
July 22, 2008
Page 2
Recommendation
Authorize the City Manager to enter into a contract, in a form approved by the City
Attorney, with David Evans and Associates, Inc. to provide landscape plan check and
inspection services to the City of Lake Elsinore for Fiscal Year 2008-2009.
Prepared by:
Tom Weiner~
Planning Manager
Robert A. Brad~ ~
City Manager #~
Approved by:
Attached: David Evans and Associates Proposal July 1,2008
Agenda Item No. 10
Page 2 of 4
-
.
E::
July 1,2008
Me Tom Weiner, Planning Manager
City of Lake Elsinore
Community Development
130 South Main Street
Lake Elsinore, CA 92530
SUBJECT:
ANNUAL AGREEMENT FOR LANDSCAPE ARCHITECTURAL PLAN
CHECKING AND INSPECTION SERVICES - FY 2008/2009
Dear Tom,
On behalf of David Evans and Associates, Inc. (DEA), we are pleased to provide an updated
consultant agreement for work provided by DEA for your new fiscal year. We have now had an
OppOltunity to provide plan checking and inspection services for you dwillg the last six months, and
both the City and DEA appear to be very pleased with the results so far.
We understand the importance of maintaining the fee structure currently in place; especially in light of
difficult economic times. Therefore, we would like you to review our clarifications of requested hourly
rates for the classifications noted. Please note that if Mr. Chris Giannini or any other DEA licensed
Landscape Architect were to provide plan checking services directly, the highest rate noted would apply.
(Each rate does include mileage). We ask that the City cover additional reimbursable expenses such as
printing or overnight charges. As discussed, meetings required with the Planning Department,
inspections, and or DRC representation could be choreographed such that one meeting might address
several needs.
Landscape Architectural Inspector
$100/hr.
Landscape Architectural Designer / Plan Checker
$105/hr.
Licensed Landscape Architect (DRC Representation / Plan Checking / Oversight,
Specific Plan / PUD Review)
$135/hr.
4200 Concours, Suite 200 Ontario, California 91764 TeL 909.481.5750 Fax 909~g~B~ltem NO.1 0
Page 3 of 4
July 1, 2008
Mr. Tom Weiner
City of Lake Elsinore
Landscape Architectural Services
Page 2
"
Please review these rates with your team and let us know if they are acceptable. We will strive to be
efficient and creative on all aspects of the work. We are becoming familiar with the City Landscape
Guidelines and can work with you to improve upon this working document. Weare still interested in
providing the city with an in-depth review along with suggestions for change to the guidelines.
DEA looks forward to continuing to maintain a positive relationship with the Lake Elsinore
development community. If you have questions, comments, or suggestions, please feel free to call.
Sincerely,
DA VID EVANS AND ASSOCIATES, INC
-/1) I
. 1'<- ,.-<rd..f..;;
OZy~
Kim S. Rhodes, L.A. 3867
Vice President
Chris Giannini, L.A. 4287
Associate / Project Manager
O:\Marketing\ProposalslLlLake ElsinoreVu/y 2008 Plan Check and Inspection Leller.doc
Agenda Item No. 10
Page 4 of 4
CITY OF ~~
LAKJ: ,6,LSiI10RJ
?P.". DREAM ExtREME",
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22,2008
SUBJECT: SELECTION OF LANDSCAPE ARCHITECTURAL FIRMS FOR
LANDSCAPE DESIGN SERVICES AND AWARD OF AGREEMENT
Backaround
The City of Lake Elsinore has been utilizing consulting firms to provide park designs,
basic landscape, facility designs, park expansion designs and renovation services on an
on-call basis for over fifteen years. Currently, the contract for architectural design
services has expired.
Discussion
On May 16, 2008, staff sent out a Request for Proposal/Request for Qualifications to
solicit qualified landscape architectural firms to provide on-call landscape architectural
design services to the City. The City advertised in the Press Enterprise and mailed the
RFP/RFQ directly to various landscape architectural firms. The deadline to submit
proposals was June 19, 2008. The City Clerk received thirteen proposals. The RFP/
RFQs were competitive, exhibiting varying degrees of experience and dependability
related to the landscape design services.
Staff utilized the following criteria to evaluate each of the proposals.
. The City considered the consulting firm's experience with performing work in a
similar capacity, the qualifications and number of staff available for the
assignments, the experience of any sub-consultants and the firm's demonstrated
ability to stay within project costs and deliver a finished project on time.
. A selection team consisting of staff from the Public Works Department and the
Parks and Recreation Department evaluated the thirteen proposals, and selected
the top three firms (BMLA, IDLA, and David Volz Design) to participate in a
second screening process held on July 15, 2008. This screening process
consisted of a presentation by the firm and a question and answer period to
further evaluate the firm's experience and qualifications.
Agenda Item No. 11
Page 1 of 27
Selection of Landscape Architectural Firms
July 22, 2008
Page 2
. Two of the three firms are being recommended to City Council to provide on-call
landscape design services.
Staff recommends the selection of BMLA Landscape Architecture and David Volz
Design to provide on-call landscape design services to the City. Both these firms
demonstrated the ability to meet the City's future park landscape design services and
are available to begin upon notification.
Both these firms have been prequalified through a competitive RFP/RFQ selection
process and will provide consulting services for a period of three years with the option
for two one year extensions. The award of this agreement does not guarantee that
services of the architect will be required and City staff reserves the right to negotiate the
terms and scope of work on a project by project bases.
Fiscal Impact
Funding for park design services will be from various funding sources to include park
improvement fees, CDBG funding and State and Federal grants. Consulting services
will not exceed $150,000 per fiscal year for each firm.
Recommendation
Authorize the City Manager to sign the Professional Services Agreements with BMLA
Landscape Architecture and David Volz Design for on-call landscape architectural
design services and to issue purc~as orders on a project-by-project bases.
Prepared by: Ray Gonzale
Director of Pa nd Recreation
Approved by:
Robert A. Brad~
City Manager - ~
Attachments:
Request for Proposal I Qualifications
Proposals for: BMLA and David Volz Design.
Agenda Item No. 11
Page 2 of 27
CITY OF A-"'--.
LAI<.:.B ,6,LSiNORJ;
~.L-:- DREAM EXTREME
REQUEST FOR PROPOSALS I QUALIFICATIONS
(RFP/RFQ)
LANDSCAPE ARCHITECTURAL SERVICES
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Agenda Item No. 11
Page 3 of 27
CITY OF LAKE ELSINORE
PARKS AND RECREATION DEPARTMENT
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
Page 2 of?
Agenda Item No. 11
Page 4 of 27
REQUEST FOR PROPOSALS I QUALIFICATIONS
(RFP/RFQ)
LANDSCAPE ARCHITECTURAL SERVICES
The City of Lake Elsinore Parks and Recreation Department invites prospective
Respondents to submit proposals for Landscape Architectural Services. Proposals
must be submitted in accordance with the conditions outlined in this Request for
Proposals (RFP).
This RFP is being distributed to local professionals that have been certified as
landscape architects by the State of California and have experience in municipal
park design. This RFP is specifically intended for landscape architect professionals
with at least ten years of experience. Typical services shall include basic landscape
architecture and design for parks and recreation facilities, improvement or
expansions to existing facilities, landscape medians, providing construction cost
estimates, provide landscape maintenance procedures, engineering and assist staff
as technical advisor to the City with regards to landscaping and irrigation issues.
DESCRIPTION
A. Background
The Parks and Recreation Department typically works with consulting
professionals to perform various park planning, landscape architecture and
irrigation design and cost estimating. The Department currently has one grant
funded design project in need of planning and design services. In addition, the
Department will have future design projects, including nature trails, park
improvement projects, and various multi-purpose ball field renovations. City fire
stations may require some landscaping renovation assistance. These services will
be based on on-call requests through the issuance of a City Purchase Order
specifying the nature of the work required.
B. Scope of Contract
The City anticipates that budgeted amounts for project related professional
services will not exceed $150,000 per fiscal year. The Department wishes to
engage in a contractual relationship with the best qualified landscape architectural
firm selected through a competitive selection process that will work well with
Department staff in achieving landscaping designs that are cost effective, energy
efficient, value engineered, practical and easily maintained.
The City may elect to award this contract to more than one architect firm. Award of
this contract does not guarantee that services of the architect will be required
during the contract period.
Page 3 of7
Agenda Item No. 11
Page 5 of 27
SCOPE OF SERVICES:
LANDSCAPE ARCHITECT will perform services customarily and typically
rendered to complete all necessary field work, surveys, design, engineering,
contract documents, technical specifications, regulatory agency coordination,
compliance with UBC, UPC, NEC and all other applicable codes, supply review
plans at 35% and 95% completion for departmental review and comments,
prepare and submit permit and construction plans to regulatory agencies, conduct
submittal reviews and approval (during construction), perform periodic construction
inspections as required and issue required certification documentation, prepare
and provide detailed construction cost estimates, and provide maintenance and
upgrade recommendations on existing facilities.
Funding for the requested services will be from varied sources to include park
improvement grants, CDBG funds, State and Federal Grants, etc. Solicitation for
this RFP does not commit the City to award any contracts or if a contract is
awarded, that any work is guaranteed or implied. The City reserves the right to
accept or reject any or all proposals if the City determines it is in the best interest
of the City to do so. The City will notify all Proposers, in writing, if the City rejects
all proposals.
The architect will be required to interact with City staff to discuss the design project
prior to beginning work.
The architect shall be available to act as a resource for City staff responding to
general questions or inquiries concerning specific projects.
The architect shall be available to attend Design Review Committee (DRC),
Planning Commission, or City Council meetings as requested by City of Lake
Elsinore based on an agreed fee.
Questions reading the scope of work or RFP process should be directed to Ray
Gonzales, Director of Parks and Recreation at (951) 674-3124 ext. 265 or
rgonzales@lake-elsinore.org.
TERM OF AGREEMENT
The Term of the Agreement is for three (3) years after the effective date of
approval. The City shall have the right to cancel or suspend the Agreement by
giving the architect fifteen (15) days written notice. If such cancellation or
suspension shall take effect during the performance of any uncompleted work, the
architect shall be paid the reasonable value of the work accomplished. The
Agreement may be extended upon consent of all parties, including the approval by
the City Council for up to two (2) years in one (1) year increments by contract
amendment.
GENERAL REQUIREMENTS FOR REQUEST FOR
Page 4 of7
Agenda Item No. 11
Page 6 of 27
PROPOSALlQUALlFICA TIONS (RFP/RFQ)
The architect shall provide the following:
. A brief description of the consulting firm, organizational structure, location
of principal offices, number of professional personnel, names of staff members
that may work on assigned projects, and all other pertinent information.
. The name and relevant experience of the principal or project manager in
the firm who will have direct and continued responsibility for the project. This
person will be the City's contact on all matters dealing with the project and will
handle all day-to-day through completion of the project.
. The names of any outside consultants and/or sub-consultants to be
utilized, including a brief description of their role in the project. The intent of the
City is to have the firm receiving this RFP/RFQ perform the bulk of the work to be
covered by the annual agreement. Sub-consulting must be pre-authorized by the
Director of Parks and Recreation and will only be allowed in limited situations.
· A detailed list of the items of work to be performed by the consultant.
· Resumes of all personnel that will provide services in relation to the
landscape services contract.
· Examples of each consultant's recent relevant experience.
· Current billing rate schedule for each classification of architect's staff.
· An authorized official of the consulting firm shall sign the proposal.
· The proposal shall be valid for a minimum of 90 days.
· Consultant is obligated to provide evidence of insurance liability and abide
by all City of Lake Elsinore Risk Management procedures.
· Consultant will maintain required professional licenses and registration
during the life of the agreement with the City.
SELECTION CRITERIA
...J The City plans to consider the consulting firm's experience with
performing work in a similar capacity, the qualification and number of staff
available for the assignment, the experience of any sub-consultants, and
the firm's demonstrated ability to meet deadlines.
...J A selection team will review the RFPJRFQ submitted and may request
Page 5 of7
Agenda Item No. 11
Page 7 of 27
interviews from the top candidates. The top candidates will be ranked by
the selection team based on qualifications and presentations. The City
reserves the right to negotiate terms and scope of work with the two (2)
highest ranked candidates. If an agreement cannot be negotiated, the City
reserves the right to renegotiate with any other finalist.
TIME SCHEDULES
The following is the City's tentative schedule for selection of completing review of
submitted RFP/RFQ's and executing an agreement:
1. Issuance of RFP/RFQ request:
May 15, 2008
June 19,2008
2. Deadline for filing RFP/RFQ with City:
3. Staff review of Statement of Qualifications:
June 19- 23, 2008
4. Interview of top consultants (if deemed necessary):June 24 - 25,2008
5. Recommendation to City Council for approval:
July 8, 2008
July 9, 2008 - June 30. 2011
6. Agreement Term:
Attachment:
Exhibit "A" Insurance Requirements
Three (3) copies of the Statement of Qualifications must be received in person or via mail
by 2:00 p.m. on the filing deadline of June 19, 2008 at:
City of Lake Elsinore
City Clerk's Office
ATTN: VIVIAN M. MUNSON
City Clerk
130 S. Main Street,
lake Elsinore, CA 92530
Please clearly mark the envelope as follows:
"RFQ/RFP for Landscape Architectural Services
Parks and Recreation Department - FY 2008-2011
Open June 19, 2008 at 2:00 p.m."
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Agenda Item No. 11
Page 8 of 27
Exhibit itA"
REQUIRED DOCUMENTS
Upon selection, the City of Lake Elsinore Community Development Department will
require the following current documents:
1. General Liability: $1,000,000 combined single limit per occurrence
2. Auto Liability: $1,000,000 combined single limit accident
3. Workers' Compensation: Workers' compensation to Statutory limits:
$1,000,000 is Employers' liability limit.
4. Professional Liability: $1,000,000 combined single limit per occurrence.
5. City of Lake Elsinore Business License: Proof prior to October 1, 2008.
6. W-9 Request for Taxpayer Identification Number and Certification
Page 7 of7
Agenda Item No. 11
Page 9 of 27
At BMLA, we create landscape architecture that builds lasting community
Our staff of sixteen landscape professionals are committed to the client's success. We honor client's needs by utilizing our
team to create multiple levels of conception for the client's vision. Our process builds lasting relationships that spawn the
commitment to execute the client's vision on time, on budget, and drive new levels of quality among our industry.
Baxter Miller established the firm in 1987. BMLA now operates two offices in southern and central California, with the main
office located in Corona and a regional office in Santa Maria.
We maintain a diverse portfolio of projects with both public and private agencies. Our portfolio includes residential tract
development, regional parks, streetscapes, urban design, and community master plans.
The following pages are an assortment of projects that we feel represent our strengths and the kind of services we provide
for our clients.
Phase one of any project is listening to the client's project vision. We will then start the vvor k
place-making by analyzing the site's surroundings and interactions with the environment. We work everyday to
our design vocabulary and understanding of construction techniques to create solutions that function like new everl afte:
years of use.
At BMLA, we provide clients with the necessary imagery to see how their project will become a reality by
of hand graphics, multimedia rendering, CAD and computer generated models. This scope of design
may include, but is not limited to the following:
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Feasibility recommendations for site renovation and developments
Project master planning Concept plans sketches and illustrations
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Agenda Item No. 11
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BMLA prepares the landscape architectural design elements for specific plans, design
guideline, Covenants, Codes & Restrictions, as well as development master plans. We prepare with the intent of protecting
the client's investment. This work is often done in conjunction with other design development services.
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Sketch of Whispering Heights Conceptual Design Corona CA
Design. Fontana CA Sierra Bella Design Guidelines Corona CA
3D Model of Fernandez Park Conceptual
Sierra Bella Design Guidelines. Corona CA
....
, BMLA provides its clients with graphic and text representations of the uses, features, and conceptual
construction needs for large-scale and multiphase projects. Our master planning service provides a schematic understanding
of large-scale projects and guides the final project program.
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Martin Tudor Waterpark, City of Fontana Master Plan Alternatives for EI Cerrito Park, Riverside
EDA, CA
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Page 14 of 27
i City of Fontana
Our responsibility was to create an outdoor gathering space that continues the Art Deco theme of this historic theater.
originally built in 1937. Our efforts focused on the courtyard adjacent to the theatre to create a space for gathering before
shows and during intermissions. .
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I Castle & Cook
The Crossing Shopping Center was the first of its kind for the City of Corona We were hired to provide design concepts for
the complex. BMLA designed this 11 O-acre site utilizing a system of pathways and enhanced pooling spaces to connect the
shopping area to the entertainment area located at opposite ends of the site.
Public Works Department
Chuck Hays, Interim Director
16489 Orange Avenue
Fontana, Ca 92335
Phone: 909.350.6530
Beth Groves, City Manager
400 South Vicentia Avenue
Corona, Ca 92882
Phone: 951.736.2372
Economic Development Agency
Pamela Baird, Regional Manager
1157 Spruce Street
Riverside, Ca 92507
Phone: 951.955.6691
Gabriel Garcia, Director
400 South Vicentia Avenue
Corona, Ca 92882
Phone: 951.739.4871
Recreation & Parks
Alex Posada, Director
110 East Cook Street
Santa Maria, Ca 93454-5190
Phone: 805.925.0951 ext.260
Parks & Recreation Department
Brian Petree, Director
2820 Clark Avenue
Norco, Ca 92860
Phone: 951.270.5633
Maria Dadian, City Manager
18747 C1arkdale Avenue
Artesia, California 90701
Phone: 562.865.6262
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---.Page 17 of 27
1351 Pomona Road, Suite 200
Corona, Ca 92882
Contact: Bob Paradise
Phone:90~2715800
19700 Fairchild
Irvine, Ca 92662
Contact: Scott Thayer
Phone: 951.284.1050 eX.213
2 Ada, Suite 200
Irvine, Ca 92618
Contact: Steve Bradley
Phone: 949.790.7414
2518 N Santiago Blvd
Orange, Ca 92867
Contact: Pat Haupert
Phone: 714.998.3400
1800 E.lmperial Highway, Suite200
Brea, Ca 92821
Contact: Bryan Bergeron
Phone: 714.285.2900
275 South Memorial Drive
San Bernardino, Ca 92408
Contact: Ned Sciortino
Phone: 9093820033
895 Dove Street, Suite 200
Newport Beach, Ca 92660
Contact: Brian Hardy
Phone: 949.851.4668
31 Journey, Suite 100
Allso Viejo, Ca 92656
Contact: Bruce Gillings
Phone: 949.831.9338
5950 Priestly Drive
Carlsbad, Ca 92008
Contact: Rush Porter
Phone: 760.809.4452
3194-C 1 Ai rport Loop Drive
Costa Mesa, Ca 92626
Contact: Ben Anderson
Phone 714.966.1544
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LClV'.dsctl"pe ArcYlLtects aV'.d parI<. Plali\,1/Itrs
www.dvolzdesign.com
June 17,2008
Home Office
151 Kalmus Drive, Suite. M8
Costa Mesa, CA 92626
phone 714.641.1300
fox 714.641.1323
Mr. Ray Gonzales
Director of Parks & Recreation
City of Lake Elsinore
130 S. Main Street
Lake Elsinore, CA 92530
Coachella Valley Office
78060 Calle Estado
La Quinta, CA 92253
phone 760.580.5165
fax 760.564.0369
Dear Mr. Gonzales,
It is always our privilege to have the opportunity of partnering with a City such as Lake Elsinore,
as they endeavor to improve their quality of life. We believe the quality of life is improved by
keeping the places the community congregates in well-kept condition and inviting. It is also
important to create new sites filled with interest and beauty, while keeping in mind the need for
ease of maintenance and environmental conservation.
David V olz Design eagerly submits the following statement of qualifications to be included as
your partner for your consultant list as projects come up relating to landscape architecture. It is
our desire to serve you with landscape architecture services for future projects during the coming
years.
Our team of qualified landscape architects is currently offering on-call services to several cities
including the City of Los Angeles, Anaheim, and Long Beach. As an award-winning firm we
can offer innovative and creative design solutions for your projects.
Thank you for your consideration to select David V olz Design.
Very truly yours,
ItA"... "..L~ ItlUilGN
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10~r
of creative d~Slgl1
o . Volz, LEED AP, LA
rincipal Landscape Architect #2375
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T:>esl.g....t~ LClv..dsC&rpes tnat Create COVlotw-u....ttl:j
Agenda Item No. 11
Page 20 of 27
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FOUNDED IN JANUARY 1997
LANDSCAPE ARCHITECTS AND PARK
PLANNERS
SEVEN LANDSCAPE ARCHITECTS:
DAVID VaLl, LA # 2375 AND
LEED ACCREDITED PROFESSIONAL
GARY VASQUEZ, LA #3883
GREG MEEK, LA #2484
ELAINE DOVE, LA #4828
BOB GARCIA, LA #3934
GENE YAMASAKI, LA #1250
JAY BROWN, LA #5012
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FIRM INFORMAT-ION
Ilt.n'iid "4..~ IIIt.'shllll ~1~"I81. is committed to the creative de-
sign of outstanding public spaces. We develop landscapes, parks,
sports fields and streetscapes to meet the specific needs of their com-
munities. DVD designs special environments for those who seek rec-
reation in a beautiful setting: wonderful natural environments for
those who are simply looking for respite and for those who pursue
recreation and competitive athletic endeavors on the playing field.
Our firm capitalizes on what the site and nature has to offer. For all
of our commissions, we work to enhance the site's use, working
within environmentally sound parameters while taking full advantage
of the site and its surroundings to best service the community's needs.
Ever mindful of our role as stewards of the land, DVD's design phi-
losophy includes careful consideration for realistic maintenance
requirements and construction cost parameters. Our company is
the only known landscape architect firm in Southern California
that is LEED accredited. We understand the commitment we have
to the public to deliver quality projects that offer a high return for
the public funds invested; projects that can be maintained and
deliver a lifetime of service to the communities they are built for.
Our philosophy also embraces any opportunity to interact with the
public to create environments that meet their needs. This outreach
has often been the catalyst for many of our most successful projects.
This outreach allows us to seek inspiration that often leads to creative
and innovative solutions.
Parks and greenspaces designed by our firm have received awards
and accolades from community groups, civic organizations, the
American Public Works Association, the California Parks and
Recreation Society and the National Recreation and Park's Society.
In fact, this year two of our park projects won the Award of
Excellence from CPRS - the highest award given in their categories.
. 1
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· Memberships
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USGBC
u.s. Green Build Council -
LEED Accredited Professional . CPRS District X -
(Leadership in Energy and Environmental Design) Platinum/Scholarship Sponsor
NRP A . CPRS District XI -
National Park and Recreation Association Platinum/Scholarship Sponsor
CPRS . CPRS Administrator Institute
California Park & Recreation Society . CPRS Political Action Committee
APW A . CPRS Park Operations Tour
American Public Works Association . Anaheim Community Foundation
S.C.M.A.F . APW A Scholarship Fund
Southern California Municipal Athletic Federation. SCMAF - Gold Sponsor
CASH . Women In Leisure Services -
Coalition for Adequate School Housing Gamma Chapter
Women in Leisure Services - Gamma Chapter
The Professional Connection For Women
STMA
Sports Turf Managers Association
ASLA
American Society of Landscape Architects
. CPRS Award of Excellence
-Bell Gardens Sports Center
- West Anaheim Youth Center
. APW A - Project of the Year
Bell Gardens Sports Center
Electrical Excellence In/Outdoor lighting
1st Place - Bell Gardens Sports Center
SCMAF Outstanding New Sports Facility Award
1st Place Design - Bell Gardens Sports Center
. California Fit Business Award - Gold
DVD office and employee Programs
Sponsorships qnd
5cho/;JtSJ7/P 5pO/75otS
Ec/ucqtion qrJd
l<t7o~o/le(fge 5/74 ti rJ9
. Rancho Mirage Public Landscape Review
Plant selection for Public Landscapes
Presented by David V olz LA, LEED AP
. Synthetic Turf 101 - SCMAF
Sports Institute Presented by Elaine Dove LA
. Synthetic Turf - CPRS
Channel Islands Conference
Presented by David V olz LA, LEED AP
. Annual Turf Management Seminar -
Cuyamaca College
Presented by David V olz LA, LEED AP
. Meeting Community Needs Through Creative
Park Design - NRP A
Presented by David V olz LA, LEED AP
. Park Design and Development - CPRS
Administrators Institute presented by
David V olz LA, LEED AP
D.qviq Volz Design finqs inspir'ltion in the m'lny inter'lctions we helve with oUr frienqs,
colle'lgues 'lnq clients. Our mission is to cre'lte unique qnq speciql plqces thqt enrich lives
qnq enhqnce oUr environment. For 10 yeq/"S our firm hqs liveq up to oUr commitment to
qe[iver outstqnqing public [qnqsc'lpes to the communities we serve through interqction,
knowleqge sh'lring, cWq compqrqtive v'lliqqtions.
~1JCO[O
Ul,^,~sc~'Pe Arc~Ltects Clv\'~ 'P~rR, 'PLCl,^,,^,ers
~v IV vv D V 0 J z [) e s i 9 n . com
('Ol"filll"u/e O/Iiee I 7/4.64 J. J30(l
Coachel/Il 'Ag~nda IlterfYjt1J6)SOUI65
Page 22 of 27
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City of Long
. City of Newport Beach
. City of Seal Beach
. City of Orange
. County of Orange
. City ofYorba Linda
. County of Los Angeles
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L.AGUNA HILLS COMMUNITY CENTER, CITY LAGUNA
HILLS-A large community park consisting of
active and passive amenities, as well as a
community center building.
. HERITAGE ISLAND PARK, CITY OF CERRITOS - A
$2.4 million rehabilitation including innovative
designs including unique water features and
exclusive play adventures.
+ GEORGE WASHINGTON PARK, CITY OF ANAHEIM -
An unique 1.8-acre neighborhood park located in
the historic Anaheim Colony neighborhood.
CLYDE BLAND PARK, CiTY OF TRACY - A new
neighborhood park with a strong historical theme
as well as the typical active/passive amenities.
ON-CALL EXPERIENCE
Mr. Volz serves as the landscape architect on a master consultant
agreement with the City of Anaheim Park and Recreation Department
providing on-call services, as well as full park design development for
over eight years.
Projects have
included park
improvements,
park expansion,
building
renovations,
median island
design, and
irrigation
improvements.
Many other cities
in Southern California have benefited from the expertise of Mr. Volz
and his design team.
SPORTS PARK DESIGN EXPERIENCE
Mr. Volz has extensive experience in designing various sports
facilities ranging from ballfields to skate parks. One of his major
commissions included program management for a 5,OOO-seat semi-
pro baseball stadium in Long Beach. This widely used sports facility
is home of all the University of Long Beach's ball games as well as
Agenda Item No. 11
Page 23 of 27
Date/and Park, Ci~F (?l CO{fchella
CommUJli~F Input. Master Plan, Construction documents
. Skate park
· Splash pad
. Amphitheater
fitm . Restrooms
. Play areas
. Community Center
Construction Costs: $2.4 million
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PUBLIC AGENCY WORK-.-
QUALIFICATIONS AND EXPERIENCE
DVD is proud of our work and reputation in public sector work. In fact,
we have specifically limited our business to include only public agency
clients! Our public works portfolio includes hundreds of projects
from median designs to master plans and construction documents for
multi-million dollar sports complexes. The following projects are just
a few examples of projects we have recently completed.
As you will see, parks and greenspaces designed by our firm have
received awards and accolades from community groups, civic
organizations, and the California Parks and Recreation Society. We
currently represent a number of cities in Southern California in an on-
eall services capacity. We are active and supporting members of the
California Parks and Recreation Society, National Recreation and Parks
Society, American Public Works Association and locally, the Southern
California Municipal Athletic Association.
Below is a sampling of our experience which demonstrates our
expertise and experience.
RECENT PROJECTS
Velerans ,Hemoriol Park, Ci~l' O/,\'WlIloil
/IJasler Piau, COllstrllction doctI/JIent\ amI Constructioll lIJllllat;e-
menl
. Veterans Memorial
. Granite Monuments
. Public Plaza
Design Fees:
Construction Costs:
$107,000
$600,000
Ca.\Iaways Park, Ci~J' (~INewporf Heach
('ol'l.llrl/Clioli nOCIIIllL'lils
. Native Habitat Restoration
Design Fees: $65,000
Construction Costs: $500,000
/)'('al Beach Boulevard. CiO' 01 Seal Beach
('Oli\/J"/{.:'/iu/t J){)('lIfJ1Ctll,\, unll ('rJfI\/f'IIL'/i(
. Streetscape and Medians
Design Fees: $29,000
Construction Costs: $753,000
/\gond::l Item No. 11
Page 24 of 27
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~
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II
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'(:::"1'
Bryant Ranch School and Park. City ()f Y orba Linda
Mus/er Plun und COlls/rllc/ion f)oClr!17CIII\
. Lighted tennis, volleyball, basketball
. Picnic Area
. Pre-Fabricated Restroom
. Open Turf
. Playground
Design Fees:
Construction Costs:
$41,000
$1.5 Million
Ford Park, Ci~l' of Bell Gordem
I\/C/S!c'/" P/\/f/ (\'Jl!S!l'l(('(iori /){;':'lilf!l)il!.~
. IS-acre Sports Park
Design Fees:
Construction Costs:
$323,000
$7 Million
( 'U!I>.fIIlc'//lill
('ancer Survivor ',\ Park, eilr of Lon;; Beach
114 a.\1 er PI fill
. Themed Park Dedicated to the Treatment & Survival of Cancer
Design Fees: $55,000
Construction Costs: $2.3 Million
\IO,1e1 f'/lI!! ( '1I11/lId/nll
Agenda Item No. 11
Page 25 of 27
('elllennial Purk. Ci()' (~lcS'(/1l1a AI1(1
Design ulld ('Olls/rlle/ioll f)ocIIIJiI.'nl.\
. Dan Young Soccer Field (Synthetic Turf)
Design Fees: $110,000
Construction Costs: $1 Million
Market & Dai!".1' Park, Cit.v (~ILong Beach
Design and ('nlls/ruc/ion Doellmen/)
. Urban Mini Park
. Water Play
. Seating
Design Fees:
Construction Costs:
$45,000
$350,000
ChiUuck Park. ('it.1' 4Long Beach
\ IIII/er 1'11111 (;1'01/1
. Multi-Use Facility (Park/Drainage Basin)
. Amphitheater
. Boardwalk
. Playgrounds
. Picnicking
Design Fees:
Construction Costs:
$35,000
Undetermined
lIeri/lfge Par!.. CiO' of CariT/l.\
Mull! ;IJi/lloi/ Onllol /,'od lI'cl/n\ 0/1,
!)r);'!ii!ien1.l" ('(J}i\/l)(i
. Boston Theme
. Play Island Renovation
. Lake Restoration
. CPRS Award of Excellence
Design Fees: $250,000
Construction Costs: $1.2 Million
I
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II
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)(
Conejo Un!/ied School District
Alaster Plan, ('onstrIlClion Documentl, ('ollltruetio/) Managemelll
. 3 High School Athletic Stadiums
. Synthetic Turf Fields
. Rubberized Tracks
Design Fees: $350,000
Construction Costs: $4 Million
LlIng Ranch. EI COlleio Recreation Di\{ricl
\1,I.I/el P/un
. 135-acre Park Master Plan
Design Fees: $140,000
Construction Costs: Undetermined
Rancho Mirage Mediam-Design Guideline\
('u/)s/rucl hln Docl/ments
· Community wide Landscaped Medians
. APWA Award Winner
Design Fees: $35,000
Construction Costs: N/A
Pioneer ParA. 0(1' of TI/slil/
Mastel Plall, ('(ins/rllc/ion Docllllren/\ ('Ol/s/rllclioll !\fallagelllem
· Western/Pioneer Theme
· Picnic Shelter
. Restroom
. Active Play Area
. Water Play
· NRPA & APWA Award Winners
Design Fees: $100,000
Construction Costs: $1.4 Million
Uhl~j' Lake ParA, Ci(j' (~f Oceanside
Desigl/, ( 'onstnrclion Documen/s, ('0/111/'111'11011 ;\lunagemel/I
. Picnic Shelters
. Restroom Renovation
· ADA Accessibility
· CPRS A ward Winner
Design Fees: $41,000
Construction Costs: $1.5 Million
lHartin Luther !(ing, .II', Park, Ci~l' of Occamide
1/,/1/,'/ I'/un ( 'OI/\IIIIi'lioll /)",,
· City/School Joint Use Facility
· Baseball, soccer, hockey fields
. Playground
. Picnic Shelter
. CPRSAward Winner
Design Fees: $41,000
Construction Costs: $1.5 Million
Ag9ndlil Item No. 11
Page 26 of 27
SfUfemenf
.lrclllte('liirC SCrVli
( '1/.1' uj Luke EI.\iuure
PROJECT DELIVERY
Delivering projects to our clients within their expectations, budget,
and timeframe is our top priority . We aim to keep our clients happy
and remain in a mutually beneficial relationship for a long, long time.
Weare an extension of your staff and are willing to support you in
any task needing assistance. We have the knowledge and expertise to
creatively take your project from start to finish, from concept devel-
opment through the construction process. We have provided similar
services for hundreds of successful park development and refurbish-
ment projects. We have a very creative team and our desire to be
your staff's landscape architect will be evidenced through our energy
and enthusiasm.
The best way to demonstrate ability to complete comprehensive and
timely projects is our list of numerous happy clients and return cus-
tomers. By way of previous project examples we demonstrate our
ability to accomplish our scope of services on time. The following list
of clients and projects have been prepared for your review. Feel wel-
come to contact these clients to discuss our responsiveness.
I
~
.
I
II
SerVices Di
( "IlI'jO H,', II'tll lOll tllli/ P,nk ! tl/W /{tl/H II (Olnl1lUl1ltl [lark ! <'Ill \"/0)\(>11
f)/\II/II ,(,lrllllli'/rtl/or !'tlrh'\ <,-l'Iallllllld
(SO:;) 19)-6-17/
(7/4) 379-9222 n
(<'l11mlmil,;
(9.19).16/.34/3
o. 11
Page 27 of 27
I
CITY OF ~
LAKE 6LSiNO~
\ I
~.~ DREAM EXTREME",
FROM:
REPORT TO CITY COUNCIL
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
ROBERT A. BRADY
CITY MANAGER
TO:
DATE:
JULY 22,2008
SUBJECT: LICENSE RENEWAL - ESRI GEOGRAPHIC INFORMATION SYSTEM
(GIS) SOFTWARE
Backaround
Annual renewal of Environmental Systems Research Institute (ESRI) ArcGIS software
licenses includes concurrent and single use licenses and software extensions.
Discussion
ArcGIS software continues to provide City staff and citizens with timely information
regarding parcels, ownership, and boundaries. The software is currently installed at the
front counters and with all City staff interacting with citizens. In addition, mobile GIS has
been deployed on PC Tablets with the Building Inspectors and Code Enforcement
Officers. Our licensing investment has grown in proportion to increased GIS integration.
Per the City's purchasing policy Section 3.08.070, this purchase, which is over $15,000,
is exempt from a formal bid process because it is a sole source proprietary product sold
by ESRI, the leader in GIS software.
FiscallmDact
The fiscal impact to the City to purchase the ESRI ArcGIS software license renewal is
$30,051.47, with tax included. Please see attached Exhibit A for official quote and
itemized license breakdown.
Sufficient funding is available through FY 2008-09 IT division operating funds.
Recommendation
City Council authorizE? the City Manager to approve the renewal of the ESRI ArcGIS
software licenses for FY 2008-09.
Agenda Item No. 12
Page 1 of 4
ESRI License Renewal
July 22, 2008
Page 2
Prepared by:
Mark Dennis 1Ifi~
Information/Communications Manager
Robert A. Brady /IrA
City Manager ~{)V
Approved by:
Agenda Item No. 12
Page 2 of 4
EXHIBIT A
.~:I'
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.
ESRI, Inc.
380 New York Street
Redlands, CA 92373-8100
Phone: 909-793-2853
Fax: 909-307-3025
To expedite your order, please attach a copy of
this quotation to your purchase order.
Quote is valid from: 03/24/2008 To: 07/04/2008
Quotation # 25305412
Date: March 24, 2008
Customer # 1443
Contract #
CITY OF LAKE ELSINORE
130 S MAIN ST
LAKE ELSINORE, CA 92530
ATTENTION: Catherine Barrozo
PHONE: 951-674-3124-
FAX: 951-471-11418
Material Qty Description
52384 1 Arclnfo Concurrent Use Primary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
52396 ArcCOGO Floating Primary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
86497 ArcEditor Concurrent Use Primary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
87194 ArcView Concurrent Use Primary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
87195 1 ArcView Concurrent Use Secondary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
87195 1 ArcView Concurrent Use Secondary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
87232 ArcGIS Spatial Analyst Concurrent Use Primary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
87198 ArcGIS 3D Analyst Concurrent Use Primary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
98696 1 ArcGIS Publisher Concurrent Use Primary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
87192 1 ArcView Single Use Primary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
98880 1 Annual Support Assistance Program for ArcPad
Unit Price
3,000.00
Total
3,000.00
500.00
1,500.00
700.00
500.00
500.00
500.00
500.00
500.00
400.00
295.00
500.00
1,500.00
700.00
500.00
500.00
500.00
500.00
500.00
400.00
295.00
Quoted By: Cheryl Lopez, (909) 793-2853 x1989
Email: clopez@esri.com
Account Manager: Tammy Pike
Email: tpike@esrLcom
Acceptance of this quotation is limited to the ESRI License Agreement and the Quotation Terms and Conditions
This Quotation is made in confidence for your review. It may not be disclosed to third parties, except as required by law.
If sending remittance, please address to: ESRI, File No. 54630, Los Angeles, Ca 90074-4630
LOPEZC Agenda Item No. 12
Page 3 of 4
Quotation # 25305412
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.
ESRI, Inc.
380 New York Street
Redlands, CA 92373-8100
Phone: 909-793-2853
Fax: 909-307-3025
To expedite your order, please attach a copy of
this quotation to your purchase order.
Quote is valid from: 03/24/2008 To: 07/04/2008
Date: March 24, 2008
Customer # 1443
Contract #
CITY OF LAKE ELSINORE
130 S MAIN ST
LAKE ELSINORE, CA 92530
ATTENTION: Catherine Barrazo
PHONE: 951-674-3124-
FAX: 951-471-11418
Materia; Qty Description
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
100571 ArcGIS Network Analyst Concurrent Use Primary Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
96656 ArcGIS Business Analyst National Annual Maintenance
Estimated Start Date: 7/5/2008
Estimated End Date: 7/4/2009
Unit Price
Total
500.00
500.00
18,495.00
18,495.00
Item Total:
Subtotal:
Discount:
Estimated Shipping & Handling (Surface Delivery) :
Total (excludes applicable sales tax):
27,890.00
27,890.00
0.00
0.00
$27,890.00
Quoted By: Cheryl Lopez, (909) 793-2853 x1989
Email: clopez@esri.com
Account Manager: Tammy Pike
Email: tpike@esrLcom
Acceptance of this quotation is limited to the ESRI License Agreement and the Quotation Terms and Conditions
This Quotation is made in confidence for your review. It may not be disclosed to third parties, except as required by law.
If sending remittance, please address to: ESRI, File No. 54630, Los Angeles, Ca 90074-4630
LOPEZC Agenda Item No. 12
Page 4 of 4
ME
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
JULY 22,2008
SUBJECT: APPROVAL OF NEW WEB SITE POLICIES AND DISCLAIMER
DATE:
Backaround
The proposed new Web site policies and disclaimer will be displayed on the new Web
site and will go into effect at the time of online activation in August.
Discussion
Web site policies establish the terms of use and expectations for online services. The
attached policies and disclaimer, shown on Exhibit A, are intended to increase
transparency in government and reduce any liability associated with e-government and
related online information services in the event of errors, omissions, technical failures
and so forth.
These measures are also related to online compliance with Federal accessibility
requirements for the disabled.
Once approved, the new Web site policies and disclaimer will be added to the City
Council Policy Manual.
Fiscal Impact
There are no new costs associated with the proposed policies and disclaimer.
Implementing these measures is an operating cost within the Information Technology
division. The IT division is overseeing the new Web site project.
Recommendation
Approve proposed Web site policies and disclaimer for implementation with the new
City Web site.
Agenda Item No. 13
Page 1 of 9
Web site Policies and Disclaimer
JULY 22,2008
Page 2
Prepared by:
Approved by:
Mark Dennis ?J1 ~
I nformation/Commu nications Manager
Robert A. Brady.<1iJ
City Manager ~lJj)
Agenda Item No. 13
Page 2 of 9
Website Policies and Disclaimer
City of Lake Elsinore
Exhibit 'A'
July 22, 2008
Lake Elsinore Website Policies and Disclaimer
Contents
1. Disclosure Policy
2. Privacy Policy
3. External Link Policy
4. City Calendar
5. Trademark of City Logo and Branding Assets
6. Disclaimer
1. Disclosure Policy
The following Disclosure Policy explains the City of Lake Elsinore's (City) policy regarding any
information you may acquire when visiting the City's official Website www.lake-elsinore.org (this
domain is considered the City Website, which may expand or change from time to time). By using
the City site, you agree, without limitation or qualification, to be bound by this Disclosure Policy or
any other privacy or data collection policy applicable to any individual City Website. This disclosure
makes no warranties or representations for any Websites that are not the aforementioned domain.
1) The City's Web servers are maintained to provide public access to City information via the
Internet. The City's Web services and the content of its Web servers and databases are updated
on a continual basis. While the City attempts to keep its Web information accurate and timely,
the City neither warrants nor makes representations or end~rsements as to the quality, content,
accuracy, or completeness of the information, text, graphics, hyperlinks, and other items
contained on this server or any other server. Site materials have been compiled from a variety of
sources, and are subject to change without notice from the City as a result of updates and
corrections. To the extent permitted by law, commercial use of Web materials is prohibited
without the written permission of the City.
2) The City does not warrant that the functions contained in the materials will be uninterrupted or
error-free, or that defects will be promptly corrected.
3) All service marks and trademarks mentioned herein are the property of their respective owners.
The City retains copyright on all text, graphic images, and other content. This means that you
may not do the following, unless you have written permission from the City:
a. Modification and/or re-use of text, images or other Web content from a City server;
b. Redistribution of the City's Web content;
c. "Mirroring" the City's Website information on a non-City server.
4) Some of the hyperlinks on this and subsequent pages may lead to resources outside the City.
The presence of these hyperlinks should not be construed as an endorsement by the City of
City of Lake Elsinore
Web site Policies and Disclaimer_072208
Agenda ItEH1l7No. 13
Page 3 of 9
Website Policies and Disclaimer
City of Lake Elsinore
Exhibit 'A'
July 22, 2008
these sites or their content. The City is not responsible for the content or the privacy policies of
any such external hyperlink.
5) Communications made through e-mail and messaging systems shall in no way be deemed to
constitute legal notice to the City or any of its agencies, officers, employees, agents, or
representatives, with respect to any existing or potential claim or cause of action against the
City or any of its agencies, officers, employees, agents, or representatives, where notice to the
City is required by any federal, state or local laws, rules, or regulations.
6) The City of Lake Elsinore is committed to compliance with the Americans with Disabilities Act
(ADAg 508 et seq). Reasonable accommodations, including equal access to communications,
will be provided upon request. Requests should be directed to the City of Lake Elsinore
Information Technology Help Desk at (951) 674-3124, extension 307, between 8:00 a.m. and
4:30 p.m., Monday through Thursday, and 8:00 a.m. and 4:00 p.m. Friday, or bye-mail at
We bmaste r@lake-elsinore.org.
7) The City is neither responsible nor liable for any viruses or other contamination of your system,
nor for any delays, inaccuracies, errors or omissions arising out of your use of the site or with
respect to the material contained on the site, including without limitation, any material posted
on the site. This site and all materials contained on it are distributed and transmitted "as is"
without warranties of any kind, either express or implied, including without limitation,
warranties of title or implied warranties of merchantability or fitness for a particular purpose.
The City is not responsible for any special, indirect, incidental or consequential damages that
may arise from the use of, or the inability to use, the site and/or the materials contained on the
site whether the materials contained on the site are provided by the City, or a third party.
8) The City Website employs industry-standard methods to monitor network traffic to identify
unauthorized attempts to upload or change information or otherwise cause damage. The City
uses reasonable precautions to keep the personal information disclosed to the City secure.
9) The City Website is coordinated and maintained by the Information Technology Division of the
City Manager's Office. Web content is produced by each department and division within the
City, and is the sole responsibility of the respective department and division. Information
Technology may be contacted by mail at 130 S. Main Street, Lake Elsinore, California 92530, by
telephone at (951) 674-3124, extension 307, between 8:00 a.m. and 4:30 p.m., Monday through
Thursday, and 8:00 a.m. and 4:00 p.m. Friday, or bye-mail at Webmaster@lake-elsinore.org.
2. Privacy Policy
The following Privacy Policy explains the City of Lake Elsinore's (City) policy regarding any
information you may supply to us when visiting the City's official Website, www.lake-elsinore.org
(this domain is considered the City Website, which may expand or change from time to time). By
using the City site, you agree, without limitation or qualification, to be bound by this Privacy Policy
or any other disclosure or data collection policy applicable to any individual City Website. This
City of Lake Elsinore
Web site Policies and Disclaimer_072208
Agenda liEH1l7No. 13
Page 4 of 9
Website Policies and Disclaimer
City of Lake Elsinore
Exhibit 'A'
July 22, 2008
disclosure makes no warranties or representations for any Websites that are not the
aforementioned domain.
1) On certain occasions, the public has opportunities to share personal information online with the
City in order to facilitate better correspondence and service. This information includes but is not
limited to e-mail addresses, responses to surveys, registering for services and new services to be
created. The City of Lake Elsinore will not sell any information provided through this Website.
Nevertheless, information received by the City online is a public record and may be subject to
disclosure under the provisions of the California Public Records Act (Gov't. Code 9 6250 et seq.).
Credit card information will not be disclosed.
2) The City only requires the personal information necessary in order to provide effective service.
At times you may be offered an opportunity to provide the City with additional information on a
voluntary basis, this additional information enables the City to provide you with improved
service.
3) Using e-mail addresses provided at registration or otherwise, users are giving the City
permission to periodically send out e-mail newsletters and promotional email to our users about
Website updates, and product and service information offered by the City.
4) Users may indicate that they do not wish to receive e-mail information from the City. Upon
request, the City will remove users, and their information, from the City database or permit
them to elect not to receive any further e-mail newsletters or contact.
5) The City encourages parents to go on-line with their children. One of the City services on-line is
to provide educational information about Lake Elsinore; therefore, children are not restricted
from visiting the City site. The City urges children to get permission from their parents or
guardians before giving any information online.
6) The City Website employs industry-standard methods to monitor network traffic to identify
unauthorized attempts to upload or change information or otherwise cause damage. The City
uses reasonable precautions to keep the personal information disclosed to the City secure.
7) The City makes reasonable efforts to protect the personal information shared with us. For
example, if you make an online purchase with the City, your credit card number and personal
information is encrypted to protect this information while it is being transmitted. The City limits
access to your personal information to only those employees who need it to perform the service
requested.
8) The City Website is coordinated and maintained by the Information Technology Division of the
City Manager's office. Site content is produced by each department and division within the City,
and is the sole responsibility of the respective department and division. Information Technology
may be contacted by mail at 130 S. Main Street, Lake Elsinore, California 92530, by telephone at
(951) 674-3124, extension 307, between 8:00 a.m. and 4:30 p.m., Monday through Thursday,
and 8:00 a.m. and 4:00 p.m. Friday, or bye-mail at Webmaster@lake-elsinore.org.
City of Lake Elsinore
Web site Policies and Disclaimer_072208
Agendal!~No. 13
Page 5 of 9
Website Policies and Disclaimer
City of Lake Elsinore
Exhibit 'A'
July 22, 2008
3. External Link Policy
The following External Link Policy explains the City of Lake Elsinore's (City) policy regarding linking of
external and internal Website content that might be found when visiting the City's official Website
www.lake-elsinore.org (this domain is considered the City Website, which may expand or change
from time to time). By using the City site, you agree, without limitation or qualification, to be bound
by this External Link Policy or any related content linkage policy that is applicable to any individual
City Website. This disclosure makes no warranties or representations for any Websites that are not
the aforementioned domain.
It is the purpose of the Lake Elsinore City Government Website to provide accurate, non-editorial
content that will inform Lake Elsinore City citizens about the services, operations and projects of
Lake Elsinore City Government. In addition, the Website is used to facilitate, the delivery of services
provided by the City of Lake Elsinore to its citizens and other customers. All City of Lake Elsinore
departments and divisions are eligible to submit content or request the posting or hypertext linking
to appropriate information to support their mission or service initiatives.
The City of Lake Elsinore permits the establishment of links to external Websites on the City's Official
Website solely in conformance with this policy. In the establishing and maintaining of its official
Website, the City does not intend in any manner to create a forum, blog, or other means by which
public disclosure, exchange of opinions, or discussion on issues of any nature may occur. Rather, the
sole and limited purpose of this City's Website and permitted external links is to provide non-
political and/or non-religious information of a factual nature about the City of Lake Elsinore,
including various services and resources available within and around the City, or as may be available
from other government agencies.
The security of the information provided to the City of Lake Elsinore is important. However, the Lake
Elsinore City Government Website includes links to other Websites, and when you choose to visit
those Websites, we are not responsible for their privacy policies or how they treat user information.
We are not responsible for the actions and policies of these third parties, and you should review the
privacy policies of these parties when supplying personally identifiable information to them.
3(a). Requesting an External Link on the City of Lake Elsinore Website
1) The Information Technology Supervisor, a member of the Information Technology division
of the City Manager's office, is responsible for the management and oversight of the City of
Lake Elsinore Website. Inquiries about the External Link Policy may be directed to the
Webmaster bye-mail at Webmaster@lake-elsinore.org.
2) Organizations wishing to establish external links on the City's Website must submit an
External Link application. This form will contain all information necessary to verify the facts
as stated, and is necessary to establish that the proposed link conforms to this policy.
City of Lake Elsinore
Web site Policies and Disclaimer_072208
Agendal!~No. 13
Page 6 of 9
Website Policies and Disclaimer
City of Lake Elsinore
Exhibit 'A'
July 22, 2008
3) Consistent with the foregoing policy, it is the City's policy to limit external links to the
following kinds of entities and organizations:
a. Sites that are owned and managed by a state, local or federal governmental agency
or local school board;
b. Museums, libraries, historical organization and similar kids of established, bona fide
organizations that provide cultural resources to residents and visitors of the City;
c. Public and private, bona fide educational institutions;
d. Public utilities;
e. Sites that are maintained by an organization or cosponsor that receives direct
financial support from the City;
f. Sites that have a direct contractual relationship with the City for the provision of
goods and/or services;
g. Sites that provide a unique online resource that will assist in the provision of
services and/or information that compliment the purpose of the City's Web
presence as outlined above;
h. Sites that provide of non-profitjnon-religious services that support the mission of
the City of Lake Elsinore.
4) In order to avoid the appearance of City endorsement of political content, links shall not be
made to Websites that are associated with, sponsored by, or serving a candidate for elected
office or any political party or organization supporting or seeking to defeat any candidate for
elective office or ballot issue or question.
5) As part of the City's Website content approval cycle, external links will not be made to sites
that fall within any ofthe following criteria:
a. Sites that are owned or managed by a political party, candidate or special interest
group or are of a political nature that are associated with, sponsored by or serving a
candidate for elected office, any political party or organization supporting or seeking
to defeat any candidate for elective office or ballot proposal;
b. Sites that are owned, managed or provide content for commercial entities that do
not have a direct contractual relationship with the City for the provision of goods
and/or services;
c. Sites containing any materials that may reasonably be considered scurrilous or
offensive. Offensive materials are defined as sexual content or images, slurs against
race, religious or political beliefs, age, gender, sexual orientation, national origin or
physical attributes.
City of Lake Elsinore
Web site Policies and Disclaimer_072208
Agendal!~No. 13
Page 7 of 9
Website Policies and Disclaimer
City of lake Elsinore
Exhibit 'A'
July 22,2008
3(b). Right of Denial
The City of Lake Elsinore reserves the right to:
1) Deny an external link application to any person, business or organization when it is
determined, following review of a complete application, that the entity or organization
for which application is made does not meet the criteria set forth in this policy;
2) Deny an external link application to any person, business or organization that fails to
provide all required information, or fails to provide truthful information.
3(c). Removal of Content
The City reserves the right to remove any external link if the nature of the organization or
business to which the link relates no longer complies with the City's External Link Policy,
including, but not limited to:
1) Discontinuance and removal of an external link at any time if an entity's Website
provides or promotes false, slanderous, illegal, immoral, or incorrect information at any
time, or;
2) Discontinuance and removal of an external link following revisions to this policy without
prior notice, when to do so is found to be in the best interests of the City of Lake
Elsinore.
4. City Calendar
The City Calendar is a service offered to Website visitors as part of the main City Website. The
purpose of the City Calendar is to provide a central location for Website visitors to easily find
information, dates and times of City meetings, Commission meetings, Public hearings, holidays, City
sponsored or co-sponsored Events, Parks & Recreation Department programs and activities, and
Emergency Services information arising from natural or other occurrences that may result in a state
of emergency declaration.
The City Calendar is not a public forum or community calendar. The calendar is specifically for the
use of City Staff to post events that are in direct support of staff's respective department's
programs, activities and mission statements. Calendar items are considered Website content and
thus subject to the City's Website content approval cycle.
Occasionally, categories may be added or deleted as staff finds and identifies new Calendar item
categories or finds that existing categories are obsolete. To the best of the ability of City Staff,
calendar items are correct and timely. However, the City Calendar is not intended to serve as official
notice of meetings or events. Users should confirm information regarding events with the posting
department.
City of Lake Elsinore
Web site Policies and Disclaimer 072208
Agendal~No. 13
Page 8 of 9
Website Policies and Disclaimer
City of lake Elsinore
Exhibit 'A'
July 22, 2008
5. Trademark of City Logo and Branding Assets
The City Logo is a trademark of the City of Lake Elsinore. Any use of the materials stored on the
City's Website is prohibited without the written permission of the City of Lake Elsinore. The City of
Lake Elsinore retains all intellectual property rights including copyrights on all text, graphic images
and other content. This means that the following acts or activities are prohibited without prior,
written permission from the City of Lake Elsinore:
1) Modification and/or re-use of text, images or other Web content from a City server;
2) Redistribution of the City's Web content;
3) "Mirroring" of the City's Website information on a non-City server.
6. Disclaimer
Some of the links made available to you through the City of Lake Elsinore's Website will allow you to
leave the City's site. Please be aware that the Internet sites available through these links, and the
materials that you may find at those sites are not provided by, endorsed by or are under the control
of the City. Therefore, the City cannot and does not make any representation to you about these
sites or the materials available on the sites. The fact that you may be able to access these additional
sites from the City's Website is not an endorsement or recommendation to you by the City of any of
these sites or any material found there. The City is providing these links only as a convenience to
you, and your access to these additional sites is done at your own risk.
The materials and information contained on or obtained from this Website, are distributed and
transmitted "as is" without warranties of any kind, either express or implied, including without
limitation, warranties of title or implied warranties of merchantability or fitness for a particular
purpose. Information contained on this Website, including information obtained from external links
thereon, is provided without any representation of any kind as to accuracy or content and should be
verified by the user. The City of Lake Elsinore is not responsible for any special, indirect, incidental or
consequential damages that may arise from the use of, or the inability to use, the Website and/or
the materials contained on the site whether the materials contained on the Website are provided by
the City of Lake Elsinore or a third party.
For any questions regarding this policy, e-mail the Webmaster@lake-elsinore.org.
City of Lake Elsinore
Web site Policies and Disclaimer_072208
Agendal~]No. 13
Page 9 of 9
CITY OF ~
LAKE tjLsiNORE
\ I
V DREAM EXTREME",
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22, 2008
SUBJECT: PROFESSIONAL CONTRACT SERVICES WITH BUREAU VERIT AS
FOR DEVELOPMENT PLAN CHECKING ON AN ON-CALL BASIS
Backaround
The Engineering Division of the City of Lake Elsinore, as a part of the development
services, is required to review private development projects for comments and
compliance with City regulations, City Standards and the Subdivision Map Act. In
order to maintain a high level of responsiveness, these services are contracted to
Engineering firms that have the flexibility to provide a professional staff for a dynamic
work load.
Discussion
Bureau Veritas is an established engineering firm with the ability to provide staff for a
variety of services. The City has contracted with this firm to perform: Engineering plan
checking for improvement plans, grading plans and final map projects; and would like
the opportunity to utilize their project review services as well. Bureau Veritas has the
ability to provide these services and supplement staffing for the level of work that the
Engineering Division is currently experiencing. Bureau Veritas has been providing plan
check services to the City since 1994 and has the local knowledge and experience to
provide a high level of service to the Division as well as the development community.
This is the final year of a 3-year contract and staff will open the process to all interested
parties in the 2009/2010 Fiscal Year.
Fiscal Impact
There is no direct financial impact to the General Fund as the services being provided
by Bureau Veritas are either funded by developer's plan check fees or development
Cost Recovery System accounts depending on the service being provided.
Agenda Item No. 14
Page 1 of 18
Professional Services Contract
July 22, 2008
Page 2
Recommendation
Approve the continuation of the Existing Agreement with Bureau Veritas.
Prepared by:
Ken A. Seumalo ~
Director of Public Works
Approved by:
Robert A. Brady(J rR.,
City Manager 14"
Attachment: Fee schedule of services
Agenda Item No. 14
Page 2 of 18
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (the "Agreement") dated for identification only as
of February 28,2006, by and between the City of Lake Elsinore, a municipal corporation ("City")
and Bureau Veritas, Berryman & Henigar ("Consultant").
RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services
which will be required by this Agreement.
B. Consultant possesses the skill, experience, ability, background, certification and knowledge
to provide the services described in this Agreement on the terms and conditions described herein.
C. City desires to retain Consultant to render professional consulting services and related work
as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described on Exhibit A which is
attached hereto and incorporated herein by reference. Consultant shall provide said services at the
time, place, and in the manner specified in Exhibit A, subject to the direction of the City through its
staff that it may provide from time to time.
2. Time of Performance. The services of Consultant are to commence upon execution of this
. Agreement and shall continue for a period of three (3) years, subject to annual review by the City
Council.
3. Compensation. Compensation to be paid to Consultant shall be in accordance with the
Schedule of Charges set forth in Exhibit B, which is attached hereto and incorporated herein by
reference. In no event shall Consultant's compensation exceed $150,000 without additional
authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of
defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall submit monthly billings to City describing the work
performed during the preceding month. Consultant's bills shall include a brief description of the
services performed, the date the services were performed, the number of hours spent and by whom,
and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days
after approval of the monthly invoice by City staff. When payments made by City equa190% of the
maximum fee provided for in this Agreement, no further payments shall be made until the final work
under this Agreement has been accepted by City.
5. Extra Work. At any time during the term of this Agreement, City may request that
Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined
by City to be necessary for the proper completion of the Project, but which the parties did not
reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not
1
.
Agenda Item No. 14
Page 3 of 18 ,
perform, nor be compensated for, Extra Work without written authorization from City. Extra work
will be invoiced separately from services performed in accordance with the Scope of Services
6. Termination. This Agreement may be terminated by the City immediately for cause or by
either party without cause upon thirty (30) days' written notice of termination. Upon termination,
Consultant shall be entitled to compensation for services performed up to the effective date of
terrriination.
7. Ownership of Documents. All plans, studies, documents and other writings prepared by and
for Consultant, its officers, employees and agents and subcontractors in the course of implementing
this Agreement, except working notepad internal documents, shall become the property of the City
upon payment to Consultant for such work, and the City shall have the sole right to use such
materials in its discretion without further compensation to Consultant or to any other party.
Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other
writings to City upon written request. City acknowledges that any use of such materials in a manner
beyond the intended purpose as set forth herein shall be at the sole risk of the City. City further
agrees to defend, indemnify and hold harmless Consultant, its officers, officials, agents, employees
and volunteers from any claims, demands, actions, losses, damages, injuries, and liability, direct or
indirect (including any and all costs and expenses in connection therein), arising out of the City's use
of such materials in a manner beyond the intended purpose as set forth herein.
a. Licensing of Intellectual Property. This Agreement creates a nonexclusive and
perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs,
and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and
other documents or works of authorship fixed in any tangible medium of expression, including but
not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,
which are prepared or caused to be prepared by Consultant under this Agreement ("Documents &
Data"). Consultant shall require that all subcontractors agree in writing that City is granted a
nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any and
all Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were prepared by design professionals other than Consultant or provided
to Consultant by the City. City shall not be limited in any way in its use ofthe Documents & Data at
any time, provided that any such use not within the purposes intended by this Agreement shall be at
City's sole risk.
b. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings,
descriptions, computer program data, input record data, written information, and other Documents &
Data either created by or provided to Consultant in connection with the performance of this
Agreement shall be held confidential by Consultant. Such materials shall not, without the prior
written consent of City, be used by Consultant for any purposes other than the performance of the
services under this Agreement. Nor shall such materials be disclosed to any person or entity not
connected with the performance of the services under this Agreement. Nothing furnished to
Consultant which is othervvise known to Consultant or is generally known, or has become known, to
the related industry shall be deemed confidential. Consultant shall not use City's name or insignia,
photographs relating to project for which Consultant's services are rendered, or any publicity
pertaining to the Consultant's services under this Agreement in any magazine, trade paper,
2
Agenda Item No. 14
Page 4 of 18
newspaper, television or radio production or other similar medium without the prior written consent
of City.
8. Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers,
canceled checks, and other records or documents evidencing or relating to charges for services, or
expenditures and disbursements charged to City for a minimum period ofthree (3) years, or for any
longer period required by law, from the date offinal payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance
under this Agreement for a minimum period of three (3) years, or for any longer period required by
law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall
be made available for inspection or audit, at any time during regular business hours, upon written
request by the City Manager, City Attorney, City Auditor or a designated representative of these
officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is
practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be
available at Consultant's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or
discarded due to dissolution, disbandment or termination of Consultant's business, City may, by
written request by any of the above-named officers, require that custody ofthe records be given to
the City and that the records and documents be maintained in City Hall. Access to such records and
documents shall be granted to any party authorized by Consultant, Consultant's representatives, or
Consultant's successor - in- interest.
9. Independent Contractor. It is understood that Consultant, in the performance ofthe work and
services agreed to be performed, shall act as and be an independent contractor and shall not act as an
agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other
benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may
have to any such rights.
10. Interests of Consultant. Consultant (including principals, associates and professional
employees) covenants and represents that it does not now have any investment or interest in real
property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement
or any other source of income, interest in real property or investment which would be affected in any
manner or degree by the performance of Consultant's services hereunder. Consultant further
covenants and represents that in the performance of its duties hereunder no person having any such
interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act
because Consultant:
3
Agenda Item No. 14
Page 5 of 18
a. will conduct research and arrive at conclusions with respect to hislher rendition of
information, advice, recommendation or counsel independent ofthe control and direction ofthe City
or of any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition of
information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
11. Professional Ability of Consultant. City has relied upon the professional training and ability
of Consultant to perform the services hereunder as a material inducement to enter into this
Agreement. Consultant shall therefore provide properly skilled professional and technical personnel
to perform all services under this Agreement. All work performed by Consultant under this
Agreement shall be in accordance with applicable legal requirements and shall meet the standard of
quality ordinarily to be expected of competent professionals in Consultant's field of expertise.
12. Compliance with Laws. Consultant shall use the standard of care in its profession to comply
with all applicable federal, state and Jocallaws, codes, ordinances and regulations.
13. Licenses. Consultant represents and warrants to City that it has the licenses, permits,
qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant
to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole
cost and expense, keep in effect or obtain at all times during the term of this Agreement, any
licenses, permits, insurance and approvals which are legally required of Consultant to practice its
profession.
14. Indemnity.
a. Consultant agrees to defend, indemnify and hold harmless the City, its officers,
officials, agents, employees and volunteers from and against any and all claims, demands, actions,
losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in
connection therein), arising out of the negligence performance of this Agreement or its failure to
comply with any of its obligations contained in this Agreement, except for any such claim arising out
ofthe sole negligence or willful misconduct ofthe City, its officers, agents, employees or volunteers.
b. It is expressly understood and agreed that the enforcement of these terms and
conditions shall be reserved to the City and Consultant. Nothing contained in this Agreement shall
give or allow any claim or right of action whatsoever by any third person. It is the express intent of
the City ana Consultant that any such person or entity other than City of Consultant, receiving
services or benefits under this Agreement, shall be deemed an incidental beneficiary.
15. Insurance Requirements.
a. Insurance. Consultant, at Consultant's own cost and expense, shall procure and
maintain, for the duration of the contract, the following insurance policies.
i. Workers' Compensation Coverage. Consultant shall maintain Workers'
Compensation Insurance and Employer's Liability Insurance for hislher employees in
accordance with the laws of the State of California. In addition, Consultant shall
4
Agenda Item No. 14
Page 6 of 18
require each subcontractor to similarly maintain Workers' . Compensation Insurance
and Employer's Liability msurance in accordance with the laws of the State of
California for all of the subcontractor's employees. Any notice of cancellation or
non-renewal of all Workers' Compensation policies must be received by the City at
least thirty (30) days prior to such change. The insurer shall agree to waive all rights
of subrogation against City, its officers, agents, employees and volunteers for losses
arising from work performed by Consultant for City.
ii. General Liability Coverage. Consultant shall maintain commercial general
liability insurance in an amount not less than one million dollars ($1,000,000) per
occurrence for bodily injury, personal injury and property damage. If a commercial
general liability insurance form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be performed
under this Agreement or the general aggregate limit shall be at least twice the
required occurrence limit.
111. Automobile Liability Coverage. Consultant shall maintain automobile
liability insurance covering bodily injury and property damage for all activities ofthe
Consultant arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non-owned vehicles, in an
amount of not less than one million dollars ($1,000,000) combined single limit for
each occurrence.
IV. Professional Liability Coverage. Consultant shall maintain professional
errors and omissions liability insurance for protection against claims alleging
negligent acts, errors or omissions which may arise from Consultant's operations
under this Agreement, whether such operations by the Consultant or by its
employees, subcontractors, or subconsultants. The amount oftms insurance shall not
be less than one million dollars ($1,000,000) on a claims-made annual aggregate
basis, or a combined single limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance policy shall
be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the
following specific language:
i The City, its elected or appointed officers, officials, employees, agents and
volunteers are to be covered as additional insureds with respect to liability arising out
of work performed by or on behalf of the Consultant, including materials, parts or
equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its
elected or appointed officers, officials, employees, agents and volunteers. Any
insurance maintained by the City, including any self-insured retention the City may
have, shall be considered excess insurance only and shall not contribute with it.
5
Agenda Item No. 14
Page 7 of 18
Ill. This insurance shall act for each insured and additional insured as though a
separate policy had been written for each, except with respect to the limits ofliability
of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its elected or
appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions ofthe policies shall not affect
coverage provided to the City, its elected or appointed officers, officials, employees,
agents, or volunteers.
vi. The insurance provided by this Policy shall not be suspended, voided,
canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
c. Deductibles and Self-msured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City. At the City's option, Consultant shall demonstrate
financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of msurance. Consultant shall provide certificates of insurance with
original endorsements to City as evidence ofthe insurance coverage required herein. Certificates of
such insurance shall be filed with the City on or before commencement of performance of this
Agreement. Current certification of insurance shall be kept on file with the City at all times during
the term of this Agreement.
16. Notices. Any notice required to be given under this Agreement shall be in writing and either
served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other
party at the address set forth below. Notice shall be deemed communicated within 48 hours from the
time of mailing if mailed as provided in this section.
Ifto City:
City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
Ifto Consultant:
Bureau Veritas, Berryman & Henigar
Attn: Regional Chief Executive
11590 West Bernardo Court, Suite 100
San Diego, CA 92127-1624
17. Entire Agreement. This Agreement constitutes the complete and exclusive statement of
Agreement between the City and Consultant. All prior written and oral communications, including
correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.
18. Amendments. This Agreement may be modified or amended only by a written document
executed by both Consultant and City and approved as to form by the City Attorney.
6
Agenda Item No. 14
Page 8 of 18
19. Assignment and Subcontracting. The parties recognize that a substantial inducement to City
for entering into this Agreement is the professional reputation, experience and cOII~petence .of
Consultant and the subcontractors listed in Exhibit D. Consultant shall be fully responsIble to CIty
for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or obligations
ofthe Consultant under this Agreement will be permitted only with the express consent ofthe City.
Consultant shall not subcontract any portion of the work to be performed under this Agreement
except as provided in Exhibit D without the written authorization of the City. If City consents to
such subcontract, Consultant shall be fully responsible to City for all acts or omissions of those
subcontractors. Nothing in this Agreement shall create any contractual rcilationship between City and
any subcontractor nor shall it create any obligation on the part of the City to payor to see to the
payment of any monies due to any such subcontractor other than as otherwise is required by law.
20. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing
waiver of a subsequent breach of the same or any other provision under this Agreement.
21. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
22. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by
the laws of the State of California and any action brought relating to this Agreement shall be held
exclusively in a state court in the County of Riverside.
23. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any
legal action against the other party arising out of this Agreement, the prevailing party shall be
entitled to recover its reasonable litigation expenses, including court costs, expert witness fees,
discovery expenses, and attorneys' fees.
24. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out
of this Agreement through mediation prior to commencing litigation. The parties shall mutually
agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree
upon a mediator, the dispute shall be submitted to JAMSIENDISPUTE ("JAMS") or its successor in
interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall
have the option to strike two of the five mediators selected by JAMS and thereafter the mediator
remaining shall hear the dispute. Ifthe dispute remains unresolved after mediation, either party may
commence litigation.
25. Execution. This Agreement may be executed in several counterparts, each of which shall
constitute one and the same instrument and shall become binding upon the parties when at least one
copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not
be necessary to produce or account for more than one such counterpart.
26. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its
business and to execute, deliver, and perform the Agreement. Each party warrants that the
individuals who have signed this Agreement have the legal power, right, and authority to make this
Agreement and to bind each respective party.
7
Agenda Item No. 14
Page 9 of 18
27. Prohibited Interests. Consultant maintains and warrants that it has not employed norretained
any company or person, other than a bona fide employee working solely for Consultant, to solicit or
secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from
the award or making of this Agreement. For breach or violation of this warranty, City shall have the
right to rescind this Agreement without liability. For the term ofthis Agreement, no member, officer
or employee of City, during the term of his or her service with City, shall have any direct interest in
this Agreement, or obtain any present or anticipated material benefit arising therefrom.
28. Equal Opportunity Employment. Consultant represents that it is an equal opportunity
employer and it shall not discriminate against any subcontractor, employee or applicant for
employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such
non-discrimination shall include, but not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise
program, Affirmative Action Plan or other related programs or guidelines currently in effect or
hereinafter enacted.
IN WITNESS W!.JftREOF the parties have caused this Agreement to be executed as of
~-<:'-brucJ11{ ;Jv71- ,2006.
CITY OF LAKE ELSINORE:
8
Agenda Item No. 14
Page 10 of 18
Attachments:
Exhibit A - Scope of Services
Exhibit B - Fee Schedule
Exhibit C - Certificate of Exemption from Workers' Compensation Insurance
Exhibit D - List of Subcontractors
Agenda Item No. 14
Page 11 of 18
EXHIBIT "A"
SCOPE OF SERVICES
CITY OF LAKE ELSINORE
Consultant shall perform the following tasks:
I. DEFINITIONS
As used in this Agreement, the following definitions shall be applicable:
1. Consultant. Consultant shall mean Bureau Veritas/Berryman & Henigar located at 11590
West Bernardo Court, Suite 100, San Diego, CA 92127.
2. City. City shall mean the City of Lake Elsinore, a municipal corporation, located at 130
South Main Street, Lake Elsinore, CA 92530.
3. City Council. City Council shall mean the City Council of the City of Lake Elsinore.
4. Services. Services shall mean the services to be performed by the Consultant pursuant to
this Agreement.
5. Satisfactory. Satisfactory shall mean satisfactory to the City Manager of the City of Lake
Elsinore or his/her designee. .
II. PLAN CHECK SERVICES
In checking of IMPROVEMENT PLANS, Consultant shall perform the following work for each
project: There procedures may be modified as deemed necessary when mutually agreed upon.
This does not include traffic signals, traffic signal facilities, signing and striping.
1. Upon initial receipt of a request for plan check, the City shall perform a preliminary review of
the plans to ensure that complete plans are submitted before forwarding them to the
Consultant.
2. The Consultant shall pick up plans for checking immediately from the Date of Notification by
the City to do so.
3. From the time of pick-up of plans from the City to delivery back to the City, the Consultant
shall complete each check within 10 working days. Large plan sets may require more time
as agreed to by City.
4. Determine if the plans are in conformance with applicable conditions of approval and any
approved tentative map.
5. Check hydrology and hydraulic calculations, and the design of any storm drain system.
6. Determine any diversions, concentrations or increases in drainage flow, and any potential
for damage to off-site property resulting from such drainage.
7. Determine requirements for any off-site easements and whether they have been obtained.
Agenda Item No. 14
Page 12 of 18
8. Determine any encroachments on adjacent property.
9. Check stopping sight distance, horizontal radius, and vertical curves on streets as
applicable. Check for street lights, paving sections and superelevation.
10. Determine that the plans as submitted are in confdrmance with the Municipal Codes and
other applicable standards used by the City (Riverside County and Lake Elsinore Design
Manuals).
11. Determine that the improvement plans are in conformance with the approved grading plan
and final map, if applicable to the project. A copy of the grading plan and final map will be
furnished with the improvement plans.
12. Determine the accuracy of the quantity calculations and the list of quantities.
13. Review plans for conformance with applicable City Codes, Lake Elsinore General Plan
Standards, written policies, improvement plans, final map, and other adjacent improvement
documents furnished by the City.
14. Provide up to four plan checks. If more plan checks are required, the City may collect
additional fees.
In checking of GRADING PLANS, Consultant shall perform the following:
1. Determine if the plans are in conformance with applicable conditions of approval and any
approved tentative map.
2. Determine if the general format for the plan is in conformance with the City of Lake Elsinore
requirements.
3. Compare the grading plan with the recommendations in the soils report provided and check
that the specifications and details in the soils report are included in the plans.
4. Compare the grading plan with the grading shown on any tentative map.
5. Compare the grading plan with the improvement plans for the project.
6. Compare the grading plan with the approved environmental information.
7. Check for the following technical items:
1. Slope setback from property line per grading ordinance.
2. Identification of property and easement lines.
3. Amounts noted for excavation, fill and import or export (cubic yards).
4. Cut slope and fill slope ratios.
5. Existing contours.
6. Final grades shown by contours or spot elevations.
7. Location of cut and placement of fill (daylight and limit lines shown on the plan).
8. Typical lot drainage.
9. Typical berm or swale at the top of the fill.
10. Typical brow ditch.
11. Terrace drains.
Agenda Item No. 14
Page 13 of 18
12. Percent of grade of streets and driveways, length of vertical curves.
13. Horizontal and vertical site distance; cross check this with improvement plans.
8. Check hydrology and hydraulic calculations, and the design of the drainage system.
9. Determine any diversions, concentrations or increases in drainage flow, and any potential
for damage to off-site property resulting in such drainage. Check for adequate capacity of
brow ditches and down drains.
10. Check for non-erosive velocities at point of discharge or adequate energy dissipation.
11. Review erosion control measures and check for conformance with applicable codes and the
City's Erosion Control Standard Plan.
12. Review plans for conformance with applicable City Codes, Lake Elsinore General Plan
Standards, written policies, improvement plans, final map, and other adjacent improvement
documents furnished by the City.
13. Provide up to four plan checks. If more plan checks are required, the City may collect
additional fees.
In checking of FINAL MAPS, Consultant shall perform the following:
1. Check for compliance with Subdivisions Map Act, the Land Surveyors Act and City
ordinances.
2. Determine that the map is in conformance with applicable conditions of approval and the
approved tentative map.
3. Check that the format is in compliance with the City requirements.
4. Check Title Report and Subdivisions Guarantee, and verify that all easements are noted on
the map, the legal description conforms with the map, and all parties required to sign the
map have done so.
5. Check traverse closure for lots, blocks, and boundaries and easements for acceptable
closures.
6. Provide up to four plan checks. If more plan checks are required, the City may collect
additional fees
III. OTHER SERVICES
Consultant shall provide other services not described herein upon request of the City. These
services may include but are not limited to initial plan review entitlement processing, design,
construction contract administration, construction inspection, building safety, and infrastructure
management. The performance of these services shall be compensated on a time-and-
materials basis in accordance with the latest "Schedule of Hourly Rates" as detailed in Exhibit
"B-1"or a fixed lump sum fee as mutually agreed upon prior to the start of work. The Schedule
of Hourly Rates" is subject to annual adjustment.
Agenda Item No. 14
Page 14 of 18
IV. STANDARD PROVISIONS
Consultant shall not have control over or charge of and shall not be responsible for construction
means, methods, techniques, sequences or procedures, or for safety precautions and programs
in connection with the work, since these are solely the construction contractor's responsibility.
Consultant shall not be responsible for the construction contractor's schedules or failure to carry
out the work in accordance with the contract documents. Consultant shall not have control over
or charge of acts or omissions of the construction contractor, construction subcontractors, or
their agents or employees, or of any other persons performing portions of the construction work.
Consultant shall have no responsibility for the discovery, presence, handling, removal or
disposal of or exposure of persons to hazardous materials in any form at the project, including
but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic
substances.
The review and approval of documents are for the limited purpose of checking for conformance
with information given and the design concept shall not constitute approval of construction
means, methods, techniques, sequences or procedures, or for safety precautions and
programs.
Agenda Item No. 14
Page 15 of 18
Work Item
Plan Check Services
Improvement Plans
Grading Plans
Final Map
Other Services
EXHIBIT "B"
FEE FOR PROFESSIONAL SERVICES
CITY OF LAKE ELSINORE
Method of Compensation
65% of City Fees
65% of City Fees
80% of City Fees
Time and Materials basis in accordance with
the latest "Schedule of Hourly Rates" as
detailed in Exhibit "B-1" or a fixed lump fee as
mutually agreed upon prior to the start of
work. The "Schedule of Hourly Rates" is
subject to annual adjustment.
Agenda Item No. 14
Page 16 of 18
EXHmIT "B-1 n
Schedule of Charges - San Diego Office
January 3, 2006 through DfjJcember 31, 2006
Billing Title
Hourly Billing Rates
Sr. Associate $156
Associate $146
Sr. EnQineer $139
Enqineer V $134
Enqineer IV $124
Enqineer III $113
Engineer 1/ $98
Engineer I $88
Engineerinq Assistant $82
Designer II $108
Designer I $98
Plan Checker IV $129
Plan Checker III $118
Plan Checker II $108
Plan Checker I $98
Bcnyman "H<nlgar
Billing Title
Hourly Billing Rates
Technician IV $77
Technician III $67
Technician II $57
Technician I $52
Senior Survey Analvst $118
Survey Analyst II $101
Survey Analvst I $87
Inspector $93
CADD Operator II $93
CADD Operator I $82
Word Processor III $86
WP II/ Contracts Splst. $68
Word Processor I $57
Professional Reimbursement
The hourly billing rates include the cost of salaries of the B&H employees, plus sick leave, vacation,
holiday and other fringe benefits. The percentage added to salary costs includes indirect overhead costs
and fee (profit). All employees classified as "non-exempt" by the U.S. Department of Labor will be
compensated at 1-1/2 times salary, as per state and Federal wage and hour laws. Billing rates will be
calculated accordingly for these overtime hours.
Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost
plus twelve percent for items such as:
a. Maps, photographs, reproductions, printing, equipment rental and special supplies related to the
work. .
b. Consultants, soils engineers, surveyors, contractors, and other outside services.
c. Rented vehicles, local public transportation and taxis, travel and subsistence.
d. Specific telecommunications and delivery charges.
e. Special fees, insurance, permits, and licenses applicable to the work.
f. Outside computer processing, computation, and proprietary programs purchased for the work.
Reimbursement for employee-owned vehicles used in connection with the work will be at the rate of $0.50
per mile.
Other in-house charges for prints, reproductions and equipment use, etc. will be at standard company
rates. ..
The foregoing Schedule of Charges Is incorporated into the agreement for the services provided, effective
January 3,2006 through December 31,2006, and will be adjusted thereafter.
T:\LAKE ElSINORE\ContraclslBlxby Contracllnfo & formslBilling Rates 2006.doc
Agenda Item No. 14
Page 17 of 18
EXHIBIT "C""
CERTIFICATE OF EXEMPTION FROM WORKERS' COMPENSATION INSURANCE
I hereby certify that in the performance of the work for which this Agreement is entered
into, I shall not employ any person in any manner so as to become subject to the Workers'
Compensation Laws of the State of California
Executed on this
California.
, ~al dtUl.lX ~~ ,
Agenda Item No. 14
Page 18 of 18
CITY OF ~~
LAKE 6LSiNORJ;
, I
~ DREAM ExtREME...
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22,2008
SUBJECT: PROFESSIONAL CONTRACT SERVICES WITH HARRIS AND
ASSOCIATES FOR DEVELOPMENT PLAN CHECKING AND
CONSTRUCTION INSPECTION ON AN ON-CALL BASIS
Backaround
The Engineering Division of the City of Lake Elsinore, as a part of the development
services, is required to review private development projects for comments and
compliance with City regulations, City Standards and the Subdivision Map Act. In
order to maintain a high level of responsiveness, these services are contracted to
Engineering firms that have the flexibility to provide a professional staff for a dynamic
work load.
Discussion
Harris and Associates is an established engineering firm with the ability to provide staff
for a variety of services. The City has contracted with this firm to perform: Engineering
plan checking for improvement plans. grading plans and final map projects; and would
like the opportunity to utilize their project review services as well. Harris and Associates
has the ability to provide these services and supplement staffing for the level of work
that the Engineering Division is currently experiencing. Harris and Associates has been
providing plan check services to the City since 1998 and has the local knowledge and
experience to provide a high level of service to the Division as well as the development
community. This is the final year of a 3-year contract and staff will open the process to
all interested parties in the 2009/2010 Fiscal Year.
Agenda Item No. 15
Page 1 of 6
Professional Services Contract
July 22, 2008
Page 2
Fiscal Impact
There is no direct financial impact to the General Fund as the services being provided
by Harris and Associates are either funded by developer's plan check fees or
development Cost Recovery System accounts depending on the service being
provided.
Recommendation
Approve the continuation of the Existing Agreement with Harris and Associates for
development plan checking and construction inspection services.
Prepared by:
Ken A. Seumalo P
Director of Public Works
Robert A. Bradytl~
City Manager '~
Approved by:
Attachment: Fee schedule of services
Agenda Item No. 15
Page 2 of 6
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (the "Agreement"), dated for identification
purposes only as of February 09, 2006, by and between the City of Lake Elsinore, a municipal
corporation ("City") and Harris & Associates ("Consultant").
RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services
which will be required by this Agreement.
B. Consultant possesses the skill, experience, ability, background, certification and knowledge
to provide the services described in this Agreement on the terms and conditions desc~Ped herein.
C. City desires to retain Consultant to render professional consulting services and related work
as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described on Exhibit A which is
attached hereto and incorporated herein by reference. Consultant shall provide said services at the
time, place, and in the manner specified in Exhibit A, subject to the direction of the City through its
staff that it may provide from time to time. .
2. Time of Performance. The services of Consultant are to commence upon execution of this
Agreement and shall continue for a period of three (3) years, subject to annual review by the City
Council.
3. Compensation. Compensation to be paid to Consultant shall be in accordance with the
Schedwe of Charges set forth in Exhibit B, which is attached hereto and incorporated herein by
reference. In no event shall Consultant's compensation exceed $150,000 without additional
authorization from the City Manager. Payment by City under this Agreement shall not be deemed a
waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall submit monthly billings to City describing the work
performed during the preceding month. Consultant's bills shall include a brief description of the
services performed, the date the services were performed, the number of hours spent and by whom,
and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days
after approval of the monthly invoice by City staff.
5. Extra Work. At any time during the term of this Agreement, City requests that Consultant
perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to
be necessary for the proper completion of the Project, but which the parties did ngt reasonably
anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor
be compensated for, Extra Work without written authorization from City. Extra work will be
invoiced separately from services perfoll)led inaccordance with the Scope of Services.
Ci
1
Agenda Item No. 15
Page 3 of 6
8. Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers,
canceled checks, and other records or documents evidencing or relating to charges for services, or
expenditures and disbursements charged to City for a minimum period of three (3) years, or for any
longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance
under this Agreement for a minimum period of three (3) years, or for any longer period required by
law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall
be made available for inspection or audit, at any time during regular business hours, upon written
request by the City Manager, City Attorney, City Auditor or a designated representative of these
officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is
practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be
available at Consultant's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or
discarded due to dissolution, disbandment or tetmination of Consultant's business, City may, by
written request by any of the above-named officers, require that custody of the records be given to
the City and that the records and documents be maintained in City Hall. Access to such records and
documents shall be granted to any party authorized by Consultant, Consultant's representatives, or
Consultant's successor-in-interest.
9. Independent Contractor. It is understood that Consultant, in the performance of the work and
services agreed to be performed, shall act as and be an independent contractor and shall not act as an
agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other
benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may
have to any such rights.
10. Interests of Consultant. Consultant (including principals, associates and professional
employees) covenants and represents that it does not now have any investment or interest in real
property and shall not acquire any interest, direct or indirect, in the. area covered by this Agreement
or any other source of income, interest in real property or investment which would be affected in any
manner or degree by the performance of Consultant's services hereunder. Consultant further
covenants and represents that in the performance of its duties hereunder no person having any such
interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act
because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her rendition of
information, advice, recommendation or counsel independent of the control and direction of the City
or of any City official, other than normal agreement monitoring; and
(~)
3
Agenda Item No. 15
Page 4 of 6
either the general aggregate limit shall apply separately to the work to be performed
under this Agreement or the general aggregate limit shall be at least twice the
required occurrence limit.
lll. Automobile Liability Coverage. Consultant shall maintain automobile
liability insurance covering bodily injury and property damage for all activities of the
Consultant arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non-owned vehicles, in an
amount of not less than one million dollars ($1,000,000) combined single limit for
each occurrence.
iv. Professional Liability Coverage. Consultant shall maintain professional
errors and omissions liability insurance for protection against claims alleging
negligent acts, errors or omissions which may arise from Consultant's operations
under this Agreement, whether such operations by the Consultant or by its
employees, subcontractors, or subconsultants. The amount of this insurance shall not
be less than two hundred and fifty thousand dollars ($250,000) on a claims-made
annual aggregate basis, or a combined single limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability"insurance policy shall
be with insurers possessing a Best=s rating of no less than A:vn and shall be endorsed with the
following specific language:
i The City, its elected or appointed officers, officials, employees, agents and
volunteers are to be covered as additional insureds with respect to liability arising out
of work performed by or on behalf of the Consultant, including materials, parts or
equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its
elected or appointed officers, officials, employees, agents and volunteers. Any
insurance maintained by the City, including any self-insured retention the City may
have, shall be considered excess insurance only and shall not contribute with it.
iii.This insurance shall act for each insured and additional insured as though a
separate policy had been written for each, except with respect to the limits of liability
of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its elected or
appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provi~ons of the policies shall not
affect coverage provided to the City, its elected or. appointed officers, officials,
employees, agents, or volunteers.
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vi. The insurance provided by this Policy shall not be suspended, voidedt
canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
5
Agenda Item No. 15
Page 5 of 6
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On-Call Professional Services
~
Fees
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The following rate table includes our proposed hourly rates, for the 2006 calendar year, to provide
the wide range of services Harris & Associates is prepared to provide the City of Lake Elsinore.
Although most services contemplated represent staff augmentation services at the indicated hourly
rates, fees for either types of services would be as follows:
.-'-
Building" Safety Plan Check Services
HarriS fees wobId be on a percentage basis as described.
Project Dalsn Services
Design projectS are proposed to be negotiated individually based on hourly reates, not to exceed a
specified lump sum price for the established scope of work. .
.........nstractlon Management Services
Third-party construction management services would be provided on an individual negotiated cost
proposal basis.
Standard Hourly Rate Schedule
Construction J Progran. Management
lob Title Hourty Rate
Project Director .... ............. ............. .................... ........... ..$200
Project Manager ............................. .................................$175
Senier .Construction Manager ......... .......... .......... ............$175
ConstrUction Manager ..... ...... ........................ ......... ........$150
Senior Resident Engineer ............. ...................................$150
Resident Engineer ...... ........... ................ ..................... ......$135
Construction Engineer................... ......................... ........$125
Scheduling Engineer ... .................... .................. ........... ...$125
Engineering Estimator............ ........ .......... ............... ..... ...$125
Senior Public Works Inspector...........................................$95
. Prevailing Rate Inspector ...................................................$95
C')1bli.c ~o~ Ins~or .....................................................$85
- Admmtstratlve AssIStant ................................ ....................$70
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Agenda Item No. 15
Page 6 of 6
CITY OF ~
LAKJ: ,6,LSiNOPJ:
V DREAM EXTREME",
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22, 2008
SUBJECT: FRANKLIN STREET REHABILITATION AND STORM DRAIN
IMPROVEMENTS - NOTICE OF COMPLETION
Backaround
In the fiscal year 2007-2008 Capital Improvement Program, the Lake Elsinore City
Council directed staff to perform street repair and rehabilitation on Franklin Street. The
budget for this project was $1,000,000 to repair the pavement and correct the drainage
problem which appeared to be caused by underground springs. The project was
awarded on September 25, 2007, to the firm of E.B.S. Inc. for the amount of $619,925.
The project limits for this work were from Main Street to Avenue 6, a distance slightly
over one mile.
Discussion
The bid to repair Franklin Street for $619,925 was below the engineer's estimate of
$1,000,000 and the total project costs of $750,000, including design, construction,
construction contingency, inspection, surveys, soil testing and administration. The
remaining $250,000 was returned to Account No. 105. A single change order in the
amount of $6,889.47 was processed for this project bringing the contract total, including
this change order, to $626,814.47.
Fiscal Impact
A total of $750,000 was budgeted for project costs including all the construction support
and project administration. Funding for this project is from Account No. 105, a
combination various funds. The final project cost is $705,512.41. The remaining
$44,487.59 will be returned in proportion to the corresponding funds.
Agenda Item No. 16
Page 1 of 4
Notice of Completion
July 22, 2008
Page 2
Recommendation
Authorize the Mayor to execute the Notice of Completion and allow the City Clerk to file
the Notice of Completion with the County of Riverside.
Prepared by:
David S. Solomon
Project Engineer
Ken A. Seumalo (J5
Director of Public Works
Approved by:
Robert A. Brady llft(
City Manager lL!V
Agenda Item No. 16
Page 2 of 4
Jj
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LAKE ,6,LSiNORt:
... DREAM EXTREME
City Of Lake Els'
Inore
130 S. Main St
Lake Elsinore, CA 92530
(951) 674-3124
www.lake-elsinore.org
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AVENUE 6 T~~ET OVERLAY
PROJECT 10 N AIN STREET
PROJECT N~~::~.: STR-0013
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ake Elsinore GIS
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City Clerk
AND WHEN RECORDED MAIL TO
City Clerk
Cit of Lake Elsinore
(Name)
130 S. Main Street
(Street Address)
Lake Elsinore, CA 9253
(City, State and Zip)
Franklin Street
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER of the interest or estate below in the property hereinafter described.
2. The FULL NAME of the undersigned is City of Lake Elsinore
3. The FULL ADDRESS of the undersigned is 130 S. Main Street, Lake Elsinmre, CA 92530
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee,
Street Right~of-Way, Franklin Street
(If Other Than Fee, Strike "In Fee"and Insert, For Example, "Purchaser Under Contract of Purchase:' or "Lessee.")
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with
the undersigned as CO-OWNERS are:
NAMES ADDRESS
N/A
N/A
N/A
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred
subsequent to the commencement of the work or improvement herein referred to:
NAMES ADDRESS
N/A
N/A
N/A
7. A work of improvement on the property hereinafter described was COMPLETED on (date)
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is
E.B.S. Inc. Corona, CA
(If no Contractor, Insert "None")
between Main Street and Avenue 6
Lake.
6/30/2008
.9.
10.
The street address of said property is
The property on which said work of improvement was completed is in the City of
County of Riverside , State of California, and is described as follows:
Elsinore
VERIFICATION
(Signature of Owner Named in Paragraph 2)
Daryl Hickman, Mayor
I, the undersigned, say:
I am, the Public Works Director
("President of", "Partner of", "Agent of", etc.)
owner of the aforesaid interest in the property described above;
I have read the foregoing notice and know the contents thereof, and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury under theLaws of the State of California that the foregoing is true and correct.
Executed on , 19_ at Lake Elsinore
, California.
Agenda Item No. 16
Page 4 of 4
(Place Where Signed)
(Personal Signature)
CITY OF v~
LA~ ,6,LSiNORJ;
V DREAM EXTREME",
REPORT TO THE CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22, 2008
SUBJECT: 1-15/RAILROAD CANYON ROAD AND 1-15/SR-74 INTERCHANGE
UPDATE
Backaround
The interchange improvement projects at 1-15/Railroad Canyon Road and 1-15/SR-74
were born from the need to improve the level of service at both locations. Staff has
been working through the CAL TRANS project review process to develop an interchange
configuration that is efficient at conveying traffic and minimizes the impacts to local
property owners. There are four basic steps to this process; the projects study report,
project report, environmental and construction documents.
Once a problem area is identified, a project study report is developed. This report
identifies all options including lane configurations, freeway ramp configurations, signal
light needs and required local improvements. When projects are estimated to be
$18,000,000 or more in construction cost, an interim step called value analysis is used.
Value analysis a process intended to re-examine the alternatives produced in the study
report to verify the benefit of and often reduces the number of alternatives offered in the
study report. From this broad list of alternatives, a project report is developed by
eliminating all but the most beneficial options. Benefit in this context means two things;
first, . increasing the level of service to the traveling public by reducing delays and
congestion and second, cost effectiveness. At the end of the project report, a preferred
alternative is identified which leads into the next two steps of environmental document
and construction documents.
Developing the project report is the pivotal step in this process because it identifies the
improvement alternative that will likely be constructed. As the alternative that will likely
be built, this step is the most intense as far as studies and analysis and thus is the most
time consuming.
Agenda Item No. 17
Page 1 of 5
Railroad Canyon Road and
SR-74 Update
July 22, 2008
Page 2
Discussion
1-15/Railroad Canyon Road Interchange:
This project is in the project report stage of the process and staff is continuing to work
with CAL TRANS to complete the traffic analysis of the Franklin Avenue connection to 1-
15. Staff believes this alternative is the key to the congestion relief at Railroad Canyon.
A new connection to the freeway system requires approval from the Federal Highway
Administration (FHWA) and that approval requires extensive research and
documentation. Currently, City and CAL TRANS staff are grinding through the
numerous traffic studies required to justify the new interchange connection. After this
round of reviews by CAL TRANS and corrections by City staff, the project design team
will be ready to submit the documents to FHW A for an informal review. This preliminary
review will help to work out any issues FHW A may have before the formal submittal.
1-15/SR-74:
CAL TRANS and City staff are moving forward with the level of service analysis for the
new interchange configuration. Thanks to some encouragement by the City Council,
CAL TRANS has agreed to a modified interchange which reduces the need for bridge
structures and reduces the right-of-way need. Both reductions result in a lower project
cost.
Additionally, at the July 9, 2008 RCTC meeting, the commission approved a $2 million
dollar Measure "A" grant request towards the construction of street and freeway ramp
widening at this interchange. The award was significant because it occurred ahead of
the full Measure "A" program approval which will occur in September. Staff is
advertising for construction bids on this project through mid-August and anticipates a
Council Agenda item requesting award of the construction contract in late August or
early September.
The anticipated next steps are as follows:
1-15/Railroad Canyon Road:
1. Respond to the latest round of comments on the traffic study and determine the
reduction in traffic at Railroad Canyon Road.
2. Evaluate improvement alternatives at Railroad Canyon Rd.
3. Meet with FHW A Representative for continued comments and guidance. (This
step will be on an on-going basis.)
4. Complete Design, Environmental clearance and right-of-way acquisition.
5. Construct Project.
Agenda Item No. 17
Page 2 of 5
Railroad Canyon Road and
SR-74 Update
July 22, 2008
Page 2
1-15/SR-74:
1. Present new alternative design to FHW A for concurrence.
2. City's consultant to conduct new traffic study to validate CAL TRANS in-house
study.
3. Submit geometric drawings of new alternative for CAL TRANS review and
approval.
4. Continue Environmental Clearance and Project Approval process based on
the new alternative design.
Recommendation
Receive and file the report.
Prepared by:
Ken A. Seumalo ~
Director of Public Works
Approved by:
Robert A. Brady 1Jr/t..
City Manager W
Attachment: Vicinity Maps
Agenda Item No. 17
Page 3 of 5
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~ DREAM EXTREME
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City Of lake Elsinore
130 S. Main SI.
lake Elsinore, CA 92530
(951) 674-3124
www.lake-elsinore.org
SR-74/1-15 INTERCHANGE INTERIM IMPROVEMENTS
PROJECT 10 NUMBER: TRF-0012
PROJECT NUMBER: 4252
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April, 2007 II
Data Sources:
Riverside County GIS
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City Of Lake Elsinore
130 S. Main SI.
Lake Elsinore, CA 92530
(951) 674-3124
www.lake-elsinore.org
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RAILROAD CANYON ROADII-15 PROJECT REPORT
PROJECT 10 NUMBER: TRF-0011
PROJECT NUMBER: 4227
Prepared By:
Lake Bsinore GIS
April, 2007
Data Sources:
Riverside County GIS
Agenda ~~rtt~~:~l1 GIS
Page 5 of 5
CITY OF .~
LAKE ,6,LSiNORb
~.~ DREAM E,XTREME...
REPORT TO CITY COUNCIL
FROM:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
ROBERT A. BRADY
CITY MANAGER
TO:
DATE:
JULY 22, 2008
SUBJECT: GENERAL PLAN UPDATE
Discussion
As I had reported to the Council previously, staff had expected to bring the General Plan
Update back to the Planning Commission on July 15, 2008. As staff has proceeded to
investigate the necessity and value of the numerous land use requests made by
property owners and developers, staff also indentified areas that necessitated
adjustments to the land use designations proposed on the Preferred Alternative. In
addition, as we have accommodated certain requests, other land uses came into
question due to topography, f100dway and environmental constraints, development
proposals, circulation needs and existing land uses. This became more and more clear
as staff continued on site inspections.
Additionally, staff has had a number of follow up meetings with property owners wanting
to either confirm land use changes or communicate their preferences. As such,
significant property owners within the City have requested that the City consider and
include land uses on property that currently have no existing entitlement. Albeit, Staff is
continuing the process of determining which requests are warranted.
Considering the depth and breadth of public involvement and their continued and
growing satisfaction with this approach, staff anticipates that the General Plan Update
should come back to the Planning Commission on August 19, 2008. These changes
and adjustments will ultimately produce a high quality comprehensive General Plan.
Recommendation
Receive and File.
Prepared by:
Rolfe M. Preisendanz
Director of Community Development~
Robert A. BradYl1rlX
City Manager W
Agenda Item No. 18
Page 1 of 1
Approved by:
CITY OF ~
LAKE ,5,LSirtORf
V DREAM EXTREME...
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22, 2008
SUBJECT: PURCHASE ORDER FOR CONTRACT PLAN CHECK
SERVICES FOR FISCAL YEAR 2008/09
Backaround
When new construction plans are submitted for Structural Plan Check, they must be
reviewed to make sure they comply with all applicable codes and requirements. In order
to expedite the Plan Check process, reduce cost and improve customer service, the
City of Lake Elsinore contracts for these services through an outside agency. This
provides for a more consistent and efficient approval process for the applicant.
Discussion
The City of Lake Elsinore currently has Professional Services contracts with four
different agencies that can provide Plan Checking and Personnel services. Scott
Fazekas and Associates has been the main provider of Plan Check services to the City
of Lake Elsinore for the past twenty years. They are very familiar with our City
requirements and are able to provide a professional and consistent service in a very
timely fashion.
Fiscal Impact
There is no fiscal impact to the City of Lake Elsinore as all plan check fees are paid for
by the applicant as part of their development process. The plan check agency receives
a percentage (70%) of the plan check fees received by the City.
Recommendation
Authorize the City Manager to approve a Purchase Order in the amount of $150,000 for
Scott Fazekas and Associates to provide plan check services for fiscal year 2008/09.
Agenda Item No. 19
Page 1 of 2
This amount was budgeted for in the 2008/09 Building Division Professional Services
account.
Purchase Order
July 22,2008
Page 2
Prepared by:
Approved by:
Robin K. Chipman ~~
Building and Safety Manager
Robert A. Brady,()~
City Manager '14\V
Agenda Item No. 19
Page 2 of 2
CITY OF .~
LAKE ,6,LSiNORf:
~~ DREAM EXTREME",
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT A. BRADY
CITY MANAGER
DATE: July 22, 2008
SUBJECT: PURCHASE OF CROSSROADS SOFTWARE COLLISION DATABASE
AND AUTOMATED HANDHELD CITATION SYSTEMS USING
SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND GRANT
(SLESF)
Recommended Action
. Approve the purchase of Crossroads Software/Automated Collision Database
System with GIS Collision Mapping Module.
. Approve the purchase of nine Symbol MC35 Handheld citation instruments and
printers.
. Approve the exemption from the bid process for this sole source vendor,
Crossroads Software.
. Approve the expenditures in the amount of $50,386.63 to Crossroads Software
from the Supplemental Law Enforcement Services Fund Grant (SLESF).
Backaround
The duties of the Lake Elsinore Police Department's Traffic Bureau consist of
enforcement of the traffic laws upon the roadways and the investigation of traffic
collisions. For the purpose of collision documentation, the Lake Elsinore Police
Department documents collisions by hand after which the collision data is reported to
the California Highway Patrol for statistical purposes. This system in its current form
does not have up to date collision information with statistical data typically up to 2 years
behind.
Agenda Item No. 20
Page 1 of 4
REPORT TO CITY COUNCIL - CROSSROADS SOFTWARE PURCHASE
July 22,2008
PAGE 2
With respect to traffic enforcement duties, all members of the Lake Elsinore Police
Department use the NOTICE TO APPEAR citation form TR-130. This pre-printed form
is filled out by the officer by hand, in ink prior to being issued to the violator. This is a
multi-copy carbon form. These copies, upon the issuance of a citation, are for the
violator, the court, the station and the issuing officer. The statistical data is manually
inputted by clerical personnel and submitted to the court in a hard copy form. There is
no system in place to track citations issued at various locations throughout the city to
show areas in need of increased or directed enforcement. Without the ability to
determine through statistical analysis where collisions are occurring, and where
citations are being issued, traffic enforcement is conducted based on complaints from
the public and the officer's knowledge of area.
Discussion
The Lake Elsinore Police Department, in addition to calls for service from the citizens of
the City of Lake Elsinore, conducts traffic enforcement and collision investigations. The
method of issuance of citations to violators is in the form of a pre-printed booklet of four
copied citations. These booklets come with 25 citations each. The citation itself has
approximately 48 separate lines or boxes that are filled out by the officer by hand at the
time of its issuance. Officers assigned to the Traffic Bureau issue approximately 15-20
citations daily, going through approximately 4 citation booklets a week or between 16-20
booklets a month. The costs for citation booklets for fiscal year 2007 was $7,600.00.
Upon completion of the officer's shift, the citations are reviewed by a supervisor before
being submitted to the clerical division for statistical purposes and then delivered to the
appropriate court of jurisdiction. Each citation must be manually entered into a
database. This process is very time consuming and consumes a great deal of support
time, including the time used to deliver the hard copy form to the courts. As an example,
during the 2008 Click it or Ticket Campaign, the Lake Elsinore Police Department
issued approximately 1,400 citations within a three week period. An additional copy of
the citation is filed and retained within the clerical division for a determined length of
time.
During the months of October 2007 and January 2008, handheld citation units were
utilized by the Lake Elsinore Police Traffic Bureau for testing and evaluation. Each unit
was tested for a 30 day period and used by multiple officers within the Traffic Unit. The
tests included the overall functionality of the unit as well as use of the direct link
electronic transfer of the citations to the courts. Handheld units were provided by
Crossroads Systems and Berendo Systems.
Agenda Item No. 20
Page 2 of 4
REPORT TO CITY COUNCIL - CROSSROADS SOFTWARE PURCHASE
July 22, 2008
PAGE 3
Both handheld units performed well in the field and were similar in nature and
functionality. During this testing period however, only Crossroads Software was able to
directly integrate with the Riverside County Court System. During the Berendo test
period, a hard copy citation was required to be printed and delivered under the same
circumstances as is with the current system in place. The citations issued using
Crossroads Software were able to be directly up loaded to the courts for processing
without the need of a hard copy. The citation was then stored electronically on the
designated department computer. A check with the court found Berendo did not have a
direct link authority with the courts itself, rendering it unable to electronically submit
citations.
For collision documentation, the Crossroads Software integrates a statistical database
program within the system which maps the locations of collisions as well as the cause of
the collision. With this information, enforcement efforts can be specifically targeted to
those areas as well as consideration for additional efforts to reduce the potential for
collisions. The Crossroads Software, due to its statistical capabilities, will greatly
reduce the time needed by clerical staff to input this data as well as this data being
readily available to the city's Engineering Division for the purpose of traffic safety. This
data would assist in consideration for future traffic control signs or devices as well as
roadway improvements, bicycle lane installation and crosswalk designations.
Sole Source
The Lake Elsinore Police Department is requesting an exemption for the bid process
regarding the purchase of the Crossroads Hand Held Citation and Collision Database
systems. Through the evaluation process, only Crossroads Systems was able to fully
meet the necessary needs relating to on demand statistical data for use on both an
enforcement standpoint as well as for the needs of the City Traffic Engineering Division.
These needs included the direct up load of citations directly to the courts, creating a
"paperless" system which reduces processing time by the clerical division as well as the
storing of a hard copy citation. All citations issued via the Crossroads Software device
are stored in a secured data file. All collision data is stored via data file maintained by
Crossroads Systems and is able to be integrated with current city mapping to show
areas of high collision rates for use of enforcement efforts and traffic control
possibilities. There are no other systems on the market with these capabilities.
Agenda Item No. 20
Page 3 of 4
REPORT TO CITY COUNCIL - CROSSROADS SOFTWARE PURCHASE
July 22,2008
PAGE 4
Fiscal Impact
$50,386.63 - For the purchase of the Crossroads Software Collision Database and
Hand Held Citation Systems for the purpose of traffic enforcement and collision
investigations. This system will include up to date statistical data related to traffic
collisions and enforcement efforts for use by the Lake Elsinore Police Department as
well as the City of Lake Elsinore Traffic Engineering Division. The costs related to the
purchase of this system and related equipment will be paid through the Supplemental
Law Enforcement Services Fund Grant (SLESF)
Recommendations
. Approve the purchase of Crossroads Software/Automated Collision Database
System with GIS Collision Mapping Module.
. Approve the purchase of nine Symbol MC35 Handheld citation instruments and
printers.
. Approve the exemption from the bid process for this sole source vendor,
Crossroads Software.
. Approve the expenditures in the amount of $50,386.63 to Crossroads Software
from the Supplemental Law Enforcement Services Fund Grant (SLESF).
Prepared by:
Reviewed by:
Ronald Heim
Sergeant
(
Approved by:
Agenda Item No. 20
Page 4 of 4
..
LAIU: LSINORt
\ .. I
~ DREAME,XTREME
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22, 2008
SUBJECT: APPEAL DECISION OF THE NUISANCE ABATEMENT BOARD
DECLARING THE PROPERTY LOCATED AT 606 EAST MINTHORN
STREET.
Backaround
The property at 606 East Minthorn has a history of violations and has been the focus of
Code Enforcement issues and numerous hours of staff time dating back to 2000. The
property has been taken before the Nuisance Abatement Board on two prior occasions
for similar misuse of the property, once in November of 2001, where extensions of time
were granted to correct and remove violations, and again in September of 2005, where
the property was declared a nuisance.
In February of 2008, this property was again found to be in violation of City Ordinances
and Zoning Codes. The occupant of the property, Mr.Rotellini, was cooperative and
some progress was achieved; however; the property was eventually taken before the
Nuisance Abatement Board on June 17, 2008, for failure to comply. The Nuisance
Abatement Board motioned and voted unanimously to declare the property at 606 East
Minthorn Street a Public Nuisance.
The decision of the Nuisance Abatement Board was based on evidence provided by
Code Enforcement Officer Donna Burks, and a visual inspection of the property by the
Nuisance Abatement Board members. Staff reports and other documentation relevant
to the subject property are included for Council's review.
Agenda Item No. 21
Page 1 of 17
Appeal
July 22, 2008
Page 2
Discussion
On March 28, 2005, Mr. Rotellini obtained an "Out of City" Business license for "All the
Way Hauling" using the address of 606 Minthorn as the Business address. This type of
Business License is issued to out of town contractors that do work in the City, but do not
have their business located in the City.
During the Nuisance Hearing on June 17, 2008, Mr. Rotellini was informed that this
property is not zoned for commercial use and is only approved as a residential property.
This restricts Mr. Rotellini's use of the property and his ability to store his equipment
there. (Please see reference e-mail by Planning Manager Tom Weiner dated July 11,
2008, Attachment #5.)
Mr. Rotellini claims that the Business License that was issued to him at this address
allows him the use of the property in a commercial capacity, and he would like to
continue to be able to operate his hauling business at this address. Mr. Rotellini claims
that since he does not have any neighbors near his residence he should be allowed to
use the property for his business.
Mr. Rotellini was also the occupant of this property when it was declared a Nuisance in
2005 for the same basic violations and is aware of the City's Zoning Code prohibiting
the use of this property in a commercial capacity.
On June 26, 2008, Mr. Rotellini requested to appeal (attached) the Declaration of
Nuisance determination (attached) made on June 17, 2008, which is why this matter is
now before the City Council.
Fiscal Impact
There will be no fiscal impact to the City.
Recommendation
Deny the appeal and uphold the decision of the Nuisance Abatement Board to declare
this property a nuisance.
Reviewed by:
Robin Chipman ?p'
Building & Safety Manager
Robert A. Brady ,oat
City Manager lJL1V
Approved by:
Agenda Item No. 21
Page 2 of 17
Appeal
July 22, 2008
Page 3
ATTACHMENTS
1. Letter requesting Appeal of Nuisance Abatement Board
2. Notice of Hearing I November 2001
3. Excerpt of Minutes from 2005 Nuisance Hearing
4. Staff Report I 2008 Nuisance Hearing
5. E-mail from Tom Weiner regarding Zoning
6. Copy of Business License issued in 2005
Agenda Item No. 21
Page 3 of 17
-
For Official Use Only
Date ReceiveZ-C=--aL ~(~
r'~
~eceived By: c..o - df..o -, CJB
Date Fee Paid: (0 -2(0- (~
CITY OF ~
LAKE 6LSil'iOR&
'~,
~~ DREAM E;(TREME...
City Clerk's Office
130 S. Main Street, Lake Elsinore, CA
(951) 674-3124, Ext. 269
APPEAL OF NUISANCE ABATEMENT BOARD FORM
~ Policv 100-8: The purpose of this Policy is to provide a standardized procedure for consideration of appeals
from Nuisance Abatement Board decisions. Within 15 days of a Nuisance Abatement Board decision, any
person may appeal a decision to the City Council by filing this form and submitting a $200 fee. A copy of this
policy is attached with further important information.
Applicant Information
Name: ,)v/1,v C. ;CoTlZlL/~ r
Mailing Address: LJ / {(;) S- E Lf/I Jr
. ~
"-
City: M V f? K'I cTfJ
f
Phone No.: 909 9/0 #~o9
Date: b'".. c:2 (- of
-It ,;200
State: C /l-
Fax No.: 9 Sf
Zip Code: ~ d rs- t' :2
t'7'7 1~5~
Subject of Appeal: PJ V I J')1!,/ ICIZ Ifhf:!/c MEfJT
Project No.(s):
e~tt Applicant: U V /J f'/ e R 0 TJE L t. I ~ /
Project Location: {o {; CI1.s / f"t I ';[/7 0 R r' t It I!/i ,c WI;' OfCk C I? <:3.2 5"J .
Date of Nuisance Abatement Board Action: cT Uf/ ~ /7 ,J2 (!}(J t?
I, the undersigned, hereby appeal the above action of approval/denial by the Lake Elsinore Nuisance
Abatement Board, for the following reasons: (Please cite specific action being appealed.) Attach
additional pages as needed. ,
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To whom it may concern,
I, Juan Carlos Rotellini, appeal the motion made on June 17, 2008 by
the Nuisance Abatement Board to declare the property located at 606
E. Minthorn Ave., Lake Elsinore, CA 92532 a public nuisance. I
request a hearing in front of the City Council of the City of Lake
Elsinore to hear my case regarding this issue.
Notice of my hearing can be sent by mail to the following address:
J.C. Rotellini
41605 Elm Street #204
Murrieta, CA 92562-7082
C 909.910.8009
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Date
Agenda Item No. 21
Page 6 of 17
November 1, 2001
Brandi Somers
230 East 17th Street, #204
Costa Mesa, CA 92627-3857
Re: 606 Minthom, Lake Elsinore
NOTICE OF HEARING
ABATEMENT OF NUISANCE
A Hearing has been scheduled with the Nuisance Abatement Committee to review certain conditions
that exist on your property that may constitute a public nuisance as described by Lake Elsinore
Municipal Code Section 8.18, Nuisance Abatement.
The conditions and correction requirements are detailed in the attached Notice of Violation. If the
conditions are corrected within seven (7) days of the hearing, your case may be dismissed.
If it is determined that your property constitutes a public nuisance, the City may take abatement
action and the costs of such abatement, including an administration charge, will be assessed against
the property and placed on the annual County Tax bill.
The hearing will be held on November 14, 2001 at 9:00 a.m. at the Lake Elsinore City Hall, 130
South Main Street, Lake Elsinore
If you have any questions, please contact the Code Enforcement office.
CITY OF LAKE ELSINORE
Larry Russell
Building and Safety Manager
Certified Mail #7001 11400001 6721 1136
Nuisance Case Number: 1137
Agenda Item No. 21
Page 7 of 17
MINUTES
NUISANCE ABATEMENT HEARING
CITY OF LAKE ELSINORE
183 NORTH MAIN STREET
LAKE ELSINORE, CA 92530
TUESDAY,SEPTEMBER 20,2005
=.=.=.**=.=.**=.*=.*=.**=.*=.=.=.*=.*=.=.**=.*=.=.=.=.:.*=.=.*=.=.**=.=.*=.=.**=.**=.=.****=.*=.=.***
CALL TO ORDER
The regular Nuisance Abatement Hearing was called to order by Building and Safety/Code
Enforcement Manager Chipman, at 5:00 p.m.
ROLL CALL
PRESENT: BOARD MEMBERS:
WATTS
ABSENT:
FAGAN
Also present were: Building & Safety/Code Enforcement Manager Chipman, Senior
Planner Matt Hams in as a replacement, Office Specialist Staley and Senior Code
Enforcement Officer Gordon.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Loraine Watts.
PUBLIC COMMENTS
None.
CONSENT CALENDAR
1. The following Minutes are Pending:
A. Nuisance Abatement Meeting - August 16,2005.
MOVED BY WATTS, SECONDED BY CODE ENFORCEMENT
MANAGER CHIPMAN AND CARRIED BY UNANIMOUS VOTE OF
THOSE PRESENT TO MAINT AIN ST A TUS OF AUGUST 16, 2005
MINUTES AS PENDING.
Agenda Item No. 21
Page 8 of 17
PAGE 2 - NUISANCE ABATEMENT MINUTES - SEPTEMBER 20, 2005
PUBLIC HEARINGS
1. 17401 Baker Street
Board Member Watts asked Senior Code Enforcement Officer Gordon to gIve an
overview of the property.
Senior Code Enforcement Officer Gordon indicated that the property involves a single
family house on Baker Street. Senior Code Enforcement Officer Gordon indicated that
the location is a rather rural road across from the Lake Elsinore Outlet Center. Senior
Code Enforcement Officer Gordon stated that the owner of the property made
arrangement to rent out a portion of the property that was not inside the fence line of his
tenant to an individual who was raising nursery plants. Senior Code Enforcement Officer
Gordon indicated that the individual was also occupying a travel trailer on the property so
that he could tend to his plants. Senior Code Enforcement Officer Gordon indicated that
while it was not open to the public, it was not an allowable use on that property, nor were
there any type of licensing or any other types of regulations applied to that use. The owner
was notified that the Nursery operation had to vacate his property. Senior Code
Enforcement Officer Gordon stated that an inspection was conducted and the plants were
gone as well the travel trailer.
Senior Code Enforcement Officer Gordon recommended that the property be dismissed
at this time.
MOVED BY CHIPMAN, SECONDED BY HARRIS AND CARRIED BY
UNANIMOUS VOTE OF THOSE PRESENT TO DISMISS THE CASE AT
17401 BAKER STREET.
2. 606 Minthom Street
Board Member Watts asked Senior Code Enforcement Officer Gordon to gIve an
overview of the property.
Senior Code Enforcement Officer Gordon indicated that this was a single family property
in a very rural area. Senior Code Enforcement Officer Gordon indicated that this was not
the first time Code Enforcement has had to take action on this property. Senior Code
Enforcement Officer Gordon stated that this property was operating a car repair business
that has continued to grow in size. Senior Code Enforcement Officer Gordon indicated
that the owner is also using part of the property to advertise commercial vehicles and other
types of construction equipment for sale. Senior Code Enforcement Officer Gordon
indicated that the property owner was notified that all commercial operation was to be
removed from the property and that the property was to be returned back to the
residential property that it is currently zoned for.
Agenda Item No. 21
Page 9 of 17
PAGE 3 - NUISANCE ABATEMENT MINUTES - SEPTEMBER 20, 2005
Senior O:>de Enforcement Officer Gordon stated that after an inspection was conducted,
it appeared that no changes have occurred. Senior O:>de Enforcement Officer Gordon
recommended that the property be declared a nuisance at this time.
Building & Safety/O:>de Enforcement Manager Chipman indicated that he had conducted
an inspection of the property and agreed that the property should be declared a nuisance
Senior Planner Harris stated that he had also conducted a field inspection of the property
and stated that the pictures don't do the property justice, that the property is much worse
than the pictures indicate. Senior Planner Harris also indicated that the property be
declared a nuisance.
MOVED BY WATTS, SECONDED BY CHIPMAN AND CARRIED BY
UNANIMOUS VOTE OF THOSE PRESENT TO DECLARE THE
PROPERTY AT 606MINTHORN STREET A NUISANCE.
3. 1411 W. Pottery Street
Board Member Watts asked Senior O:>de Enforcement Officer Gordon to gIve an
overview of the property.
Senior O:>de Enforcement Gordon indicated that this was a case that involved the
installation of a manufactured home on a vacant lot near Chaney and Pottery Streets.
Officer Gordon indicated that Engineering and Planning releases were sent on July 8,
2005, however there has not been complete approval for the actual construction and
installation of the manufactured home. Senior O:>de Enforcement Officer Gordon
indicated that a Notice of Violation was issued to the property owner to remove the
manufactured home from the property pending final approval for the home.
Senior O:>de Enforcement Officer Gordon indicated that the attorney for the property
owner was present.
Attorney Robert Rosenstein introduced himself as representing the property owner at
1411 W. Pottery Street. Attorney Rosenstein requested a thirty day extension on the case.
Attorney Rosenstein indicated that they were attempting to work with the City to resolve
the issue. Attorney Rosenstein stated that his partner would arrive with documents that
show proof that the septic tank had been approved and all other items that were discussed
while at the city recently. Attorney Rosenstein stated that they were just waiting for final
approval. Attorney Rosenstein indicated that the home had not been actually installed,
that it is just sitting on the property without any construction. Attorney Rosenstein
indicated that it was a misunderstanding on whether it could be stored or not on the
property. Attorney Rosenstein stated that he and his client apologize for the
misunderstanding. Attorney Rosenstein indicated that they are putting four different units
on four different properties that are all identical and all four properties are going through
Agenda Item No. 21
Page 10 of 17
CITY OF ~
LAI(f: ~LsiN.ORJ;
AGENDA ITEM NO.
CITY OF LAKE ELSINORE
NUISANCE ABATEMENT BOARD STAFF REPORT
NUISANCE ABATEMENT CASE NO:
08-438
NUISANCE ABATEMENT HEARING DATE:
June 17,2008
CODE ENFORCEMENT OFFICER:
Donna Burks
PROPERTY ADDRESS:
606 E. Minthorn Street
PROPERTY OWNER:
Brandi Somers;
CIO Juan Carlos Rotellini
OCCUPANT:
Occupied
OTHER INTERESTED PARTY:
Juan Carlos Rotellini
ASSESSOR'S PARCEL NUMBER:
377 -340-020
LEGAL DESCRIPTION:
2.20 Acres MIL in POR SE % of SE
5 T6s R4W
VIOLATION OF MUNICIPAL CODES:
8.18.020
(A)(1 0,11,8,6,17,22,21,23,24.
8.16.270: Trash Collection
9.52.070: Graffiti
17.66.140 (B): Vehicles on lawn
8.36.110: Inoperable Vehicle (s)
Section 8.18.020 of the Lake Elsinore Municipal Code (LEMC) pertaining to the City's
Property Maintenance Ordinance regulating conditions constituting a public nuisance. It is
alleged that there exists..... Several inoperative vehicles and Cargo bins parked on dirt
Agenda Item No. 21
Page 11 of 17
Case # 08-438
Page 2
Date of Hearing: June 17, 2008
or driveway area. Miscellaneous construction equipment, tools, car parts, tires,
vending machines, furniture, and appliances, with wood and metal products. Oil
and gas containers in front of home. There is miscellaneous trash and debris around
entire property including side and rear yards. Lack of Landscaping with dead
vegetation along front and side or rear yards. Graffiti is on cargo bins located at
front entrance with broken and dilapidated fencing along side and rear yards. Illegal
storage of watercraft on front and side yard.
Overall clean up of miscellaneous excessive junk, trash and debris from said
property. Obtain trash disposal services for home or business.
Agenda Item No. 21
Page 12 of 17
Case # 08-438
Page 3
Date afHearing: June 17,2008
ANALYSIS:
Description of Violation:
Section 8.32.030 of the LEMC sets forth the criteria, which is used in determining the
existence of a public nuisance.
Upon the first inspection conducted on February 28, 2008 the property was found to be in
violation of LEMC Section 8.18.020 as follows:
8.18.020 Declaration of Nuisance.
A. Each of the following conditions is hereby declared to constitute a public nuisance,
and whenever the Hearing Officer or Planning Commission determines that any of such
conditions exist upon any premises they may require or provide for the abatement thereof
pursuant to this chapter and make the costs of abatement a lien upon the property:
A (10) & (11) Items, furniture appliances, fixtures, machinery, construction equipment
or supplies, etc.) Stored and visible from public street, alley or adjoin property.
(8) Remove all Trash and Debris from your property. Dispose of trash and debris in
appropriate containers or take to a disposal facility.
(6) Defective, deteriorated or unsightly building exteriors, wall, fences, walkway, or
driveways. Repair deteriorated building exteriors and/or repaint. Damaged fencing to be
repaired or completely removed.
(17)(21)& (22): Overgrown weeds and/or trees. Remove dead vegetation. Lack of
Landscaping. Install, replace and maintain in a living condition plant material to improve
appearance and reduce dust. In front, side and rear yard.
(23) & (24) Storage of watercraft or camper shell in required front yard on unapproved
parking surface or in side or rear yard. Store in rear or side yard behind six foot solid
fence/wall on an operable licensed trailer/vehicle or remove from premises. All boats, trailer
on side, rear and front yards.
8.16.270: Trash collection service is mandatory for all residences and businesses.
Please contact CR&R Disposal.
9.52.070: Graffiti: Remove graffiti from public view. Keep buildings, walls, fences free
Agenda Item No. 21
Page 13 of 17
Case # 08-438
Page 4
Date of Hearing: June 17, 2008
of graffiti on a regular basis.
17.66.140 (B) Vehicle (s) or trailer (s) parked on lawn or dirt area. Park on paved
driveway or in garage. Immediately
8.36.110: Inoperable Vehicle (s) or parts in public view. Expired registration,
mechanical deficiencies, etc.) Store inside a garage, make operable or remove from
property. Non Op vehicles can not be stored on driveway.
Agenda Item No. 21
Page 14 of 17
Current condition of property:
Staff conducted an inspection on June 5, 2008. To date, the violations have not been
addressed.
CASE SUMMARY: Over all clean up of said property needs to be completed.
LETTERS \ NOTICE
Feb 28, 2008 ( Notice of Violation)
Feb 28, 2008. (Mailed Notice of Violation)
March 6, 2008. (Notice Returned "Unable to Forward")
March 12, 2008( Delivered Notice of Violation/Posted after"Unable to Forward")
April 11 , 2008 (Posted: Warning Notice)
April 28, 2008 ( Mail out Citation # 9498: $ 1,750.00
April 30, 2008. (Received signed cert card Re: cite #9498)
April 30, 2008. Mailed (Notice of Hearing) Regular/Certified Mail
May 5, 2008. (Rec'd signed Cert card Re: Notice of Hearing)
June 5, 2008 (posted NOV from haz-mat, and deputy D.A.)
June 10,2007 (hearing letter mailed for 30 day follow up)
INSPECTION DATES
February 28, 2008
March 1,2008
March 3,2008 (Shawn)
March 12, 2008
April 11, 2008
April 25, 2008
May 13, 2008
May 28, 2008( itemized list)
June 5, 2008 (Haz-Mat and D.A. inspectors assisted)
Agenda Item No. 21
Page 15 of 17
Donna Burks
From:
Sent:
To:
Subject:
Tom Weiner
Friday, July 11, 2008 1 :45 PM
Donna Burks
606 East Minthorn
Planning Staff met with the property owner on June 23, 2008 in order to discuss conditions on the property. The
applicant was advised that storing of vehicles (in this case semi trucks), debris, containers, etc. was not allowed on his
property which is located in a residential zone. Planning staff further explained that a home occupation license could be
issued in order to use his residence as a business/mailing address, however outdoor storage of materials and storing
multiple semi-trucks was not allowed.
Tom Weiner
Planning Manager
City of Lake Elsinore
Community Development Department
130 S. Main Street
Lake Elsinore, CA 92530
951.674.3124 ext. 270
951.471.1419 (fax)
1
Agenda Item No. 21
Page 16 of 1 7
CITY OF .~
LAKE ,6,LSiNORf
~.~ DREAM EXTREME...
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT A. BRADY
CITY MANAGER
DATE: JULY 22,2008
SUBJECT: CONSIDERATION OF TWO (2) APPEALS OF THE PLANNING
COMMISSION'S DECISION TO APPROVE CONDITIONAL USE PERMIT
NO. 2008-09, A REQUEST FOR THE ESTABLISHMENT OF LIVE
MUSIC, DANCING, AND ENTERTAINMENT WITHIN AREAS OF AN
EXISTING BOWLING AND ENTERTAINMENT CENTER (TREVI LANES)
Backaround
At a regularly scheduled City Council Meeting on June 10, 2008, the City Council
received testimony from the applicant as well as the two appellants regarding the
request for live entertainment (live music, dancing, and OJ) from the Trevi facility as well
as the conditions of approval that were in question. Those conditions, which were
modified by the Planning Commission on May 6, 2008, are as follows:
17. This approval shall bo limited to live entort3inmont in conjunction with pri'.'3to
partios 3nd b3nquets only. Deleted by Planning Commission 5/6/08
18. Night clubs, discothoquos, music/comedy concorts, 3nd similar typos of uses aro
prohibitod in all 3roas of tho proporty. Deleted by Planning Commission 5/6/08
29. No admission chargo or cover charge shall bo roquirod for any portion of tho
facility. At no time shall there be a requirement to purchase a minimum number
of alcoholic beverages. Modified by Planning Commission 5/6/08
The City Council continued this item and directed staff to provide more information
related to: (1) the approval of the Elks portion of the facility, (2) specificity as to what
areas were being proposed for live entertainment, and (3) compliance with existing
conditions of approval under CUP 2007-01. The aforementioned is discussed in this
report. Staff has also included information relative to events that have taken place since
the June 10, 2008, City Council meeting.
Agenda Item No. 22
Page 1 of 128
CUP No. 2008-09
July 22, 2008
Page 2
The following matrix reflects Planning Commission and City Council actions regarding
Trevi operations dating back to March 2007.
May 6, 2008
CUP No. 2007-01
for a video arcade,
outdoor dining area,
and on-premise
alcohol sales.
CUP 2008-01 for
live music, dancing,
and entertainment
Planning
Commission
Approved
March 7, 2008
Planning
Commission
Approved with
modified conditions
of a roval
June 10, 2008
July 22, 2008
Appeal of CUP
2008-01
Appeal of CUP
2008-01 {continued
hearin
City Council
Continued
City Council
N/A
Discussion
For ease of discussion, Figure 1 below, which reflects existing and proposed uses, has
been included for reference.
figure 1
Sports
Bar
Elks
l.... L ....
~L.aOIIIl ~Lj<,N f2>
I
Agenda Item No. 22
Page 2 of 128
CUP No. 2008-09
July 22, 2008
Page 3
Elks Area of Trevi Facilitv
On December 3, 2007, a business license was issued to the Lake Elsinore Elks Lodge
to operate from the subject location. The section of the building used by the Elks (as
reflected in figure 1 on page 2 of this report), had been used for one of two arcade
areas within the facility. The arcade area was removed to accommodate the Elks
operation.
Modifications to the area used by the Elks required Building Division approval. As such,
floor plan changes to the Elks area were incorporated into the tenant improvement
building plans for the restaurant/Illusions portion of the building. Initially, the
restaurant/Illusions area did not pass inspection due to issues with fire sprinklers,
exiting, electrical, and plumbing work. These issues were mainly due to this portion of
the building being constructed without Building Division approvals or inspections.
Although the entire tenant improvement (mainly the restaurant/Illusions area) was not
completed, occupancy of the Elks section was allowed on February 22, 2008. This area
had minor alterations, which were inspected and approved. The outcome of CUP 2008-
03 has no bearing on the Elks Lodge operation.
Compliance with Conditions of Approval for CUP 2007-01
CUP 2007-01 was approved in March 2007. This CUP allowed for the establishment of
video arcade areas, an outdoor dining area, and on-premise alcohol sales from the
location. At the June 10, 2008 public hearing, the City Council inquired as to what
conditions of the original CUP had or had not been met.
As of the writing of this report, the following conditions of approval under CUP 2007-01
have not been met:
. Multiple wall signs were installed without approval. The applicant was advised to
submit a sign program application on several occasions (most recently on June
27,2008 and July 14, 2008).
· Outdoor storage at the rear of the property remains. However, improvement has
been noted in that an inoperative vehicle, storage containers, and some
construction materials have been recently removed.
· Landscaping problems persist along Mission Trail (bare slopes). Landscape
material in planter areas within the parking lot is not thriving due to lack of
irrigation. This area was only recently given attention with weed and trash
removal. Staff is working with the applicant and the property owner in order to
address the ongoing landscape issues at the site.
. Graffiti on parking lot lights, utility boxes, and planter curbs not removed.
Agenda Item No. 22
Page 3 of 128
CUP No. 2008-09
July 22, 2008
Page 4
· Active monitoring of surveillance equipment at all times has not occurred. The
applicant, in recent discussions with the Chief of Police, has indicated that
monitoring was only necessary after 5 pm. Staff advised the applicant that a
solution to this is necessary in order to have an appropriate schedule for video
monitoring.
· On June 22, 2008, a DJ area was set up in the sports bar section of the facility
for a public event that attracted approximately 300-400 people. The applicant
cleared this area immediately when asked to do so by City staff and indicated
that he was not clear as to whether this area could be used for live
entertainment.
A complete listing of conditions of approval for CUP 2007-01 and their status
(Attachment 3) as well as recent photographs of the site (Attachment 2) have been
included for reference.
Areas Proposed for Live Entertainment
Based on the submitted floor plan, there are three (3) areas of the facility where live
music, dancing, and/or DJ uses are proposed. The Elks area, the restaurant/Illusions
area, and the sports bar area, which are all identified in Figure 1.
Initially, it was not clear if the applicant's request for live entertainment uses included
areas other than the existing Elks section and the restaurant/Illusions section. Staff
requested in writing (Attachment 5) that the applicant specify the type and location(s)
where live entertainment was being proposed, as this information was not provided on
the submitted CUP application. While meeting with staff, the applicant indicated that the
existing sports bar area was a section of the facility where he was desirous of having a
DJ area. A notation identifying the aforementioned is reflected on the floor plans.
On July 14, 2008, Community Development staff, Mayor Daryl Hickman, City Manager
Bob Brady, and Chief of Police Louis Fetherolf met with the applicant in order to discuss
conditions of approval, property maintenance of the site, and possible additional
conditions related to security and operations of live entertainment (specifically, a night
club type use). Based on the discussion in this meeting, including clarification from the
applicant regarding operational characteristics for the facility, the Chief of Police
recommended additional conditions of approval which was later memorialized in memo
form (Attachment 1). The Chief of Police indicated that if the City Council upholds the
Planning Commission's decision to approve the live entertainment use, his
recommended conditions should be included. Some of the conditions outlined in the
Police Chiefs memo include the following:
1. Modify the existing condition of approval related to video surveillance in that
surveillance cameras would be monitored from 5pm to close as opposed to
during all hours of operation.
Agenda Item No. 22
Page 4 of 128
CUP No. 2008-09
July 22,2008
Page 5
2. Maintain an adequate number of adult security employees on duty at all times
during business hours, dedicated to the safety and security function with no less
than two (2) clearly identified qualified security officers per 100 persons
occupying (or anticipated to occupy) the rooms/areas where alcohol is served or
where there are special events open to the public (including private parties,
OJ/live music, dances, etc. and two (2) security personnel dedicated to the
exterior of the facility (parking lot, patios, etc.) to insure pedestrian and vehicle
safety /security from 5pm until closing each business day.
3. Security staff shall be increased as directed by the Chief of Police in the event
existing security arrangements prove to be inadequate as determined by the
Chief of Police.
4. Prohibition of live dancers, fashion shows, lingerie or any other modeling events
to occur in conjunction with any event at the site.
At the City Council meeting of June 10, 2008, other possible conditions of approval
were presented during City Council discussion. They are as follows:
1. Only private parties are permitted, with the exception of functions conducted by
recognized non-profit social service agencies.
2. No leasing of any area of the facility to outside promoters.
3. No outside acts to perform (OJ OK).
4. One security staff per 2,000 square feet of floor space for any function and two
(2) security staff outside.
5. All security personnel and certifications to be approved by Lake Elsinore Police
(Riverside Sheriff Department)
6. No admission or cover charge shall be required.
7. No "all-age" functions to be allowed.
8. No persons are allowed to loiter behind the building (except on duty employees).
Recommendation
Consider the appeal(s) and either
1. Uphold the Planning Commission's decision to approve Conditional Use Permit No.
2008-09 as originally approved; or
Agenda Item No. 22
Page 5 of 128
CUP No. 2008-09
July 22, 2008
Page 6
2. Uphold the Planning Commission's decision to approve Conditional Use Permit No.
2008-09 with additional conditions of approval presented herein; or
3. Overturn the Planning Commission's decision and deny Conditional Use Permit No.
2008-09.
Prepared by:
Tom Weiner ~
Planning Manager
Robert A. BradyJ1Ml
City Manager '\lllV
Approved by:
Attachments;
1. Letter from Chief of Police regarding consideration of additional Conditions of
Approval dated July 16, 2008.
2. Photographs of the subject property taken on July 14 and July 15, 2008.
3. Conditions of approval for CUP 2007-01 and current status.
4. Conditions of Approval for CUP 2008-09 (modified 5/6/08).
5. Completeness letter from staff requesting clarification of proposed live
entertainment area(s) dated March 4,2008.
6. City Council staff report of June 10, 2008 and attachments (including Planning
Commission Staff Report, Resolutions, and Exhibits from the May 6, 2008
Meeting).
7. Floor Plan
Agenda Item No. 22
Page 6 of 128
Attachment 1
CITY OF AA
LAKE ,6, LSiNOR!:
~ POLICE
.m DEPARTMENT
MEMORANDUM
Date: July 16, 2008
To:
City Manager, Bob Brady
Mayor and City Council
I
I~/ .\
f (o~!\
From: Louis Fetherolf, Chief of Police / 1\11 J
Subject: Appeal of Planning CommissYon Action 5/6/08 - Trevi Lanes CUP
BACKGROUND
In a previous communique (dated May 21,2008) I set forth some of my concerns
about the recent Planning Commission Action removing certain restrictions from
the Conditional Use Permit (CUP) conditions submitted by the Planning Depart-
ment for the Trevi Center. The Planning Commission action approved the CUP
for Trevi Entertainment Center to use the facility for night club/discotheque, mu-
sic-comedy concerts, or other similar types of uses on the premises.
Pursuant to the subsequent City Council meeting discussion on May 20th the
City Manager coordinated a meeting with the principal parties involved to discuss
the future of the Trevi Entertainment Center business venue within the City. On
Monday, July 14th at 2 PM, the above meeting transpired. In attendance at the
meeting were Mayor Hickman, Phil Williams, Michel Knight, City Manager Bob
Brady, Community Development Director, Rolf Preisendanz, Building and Safety
Manager, Robin Chipman, Planning Manager, Tom Weiner, and myself. We dis-
cussed the foregoing problems encountered at the Trevi Center, addressed the
conditions of the first Conditional Use Permit which were yet to be completed,
and then laid out the requirements for the Center to operate successfully in the
future.
I still have the concerns I expressed previously about the Trevi Entertainment
Center changing from what was originally advertised as having a family-centered
LAKE ELSINORE POLICE &
SHERIFF'S STATION
333 LIMITED AVENUE
LAKE ELSINORE, CA 92530
WWW,RIVERSIDESHERIFEORG
951.245.3330
Agenda Item No. 22
Page 7 of 128
focus to an adult night club environment.. .and the increased drain on police re-
sources such businesses create. My recommendation to the City Council is that
the facility remain a family-centered center with limited accommodations for pri-
vate parties, banquets, etc., in the adult-centered portions of the business.
Having said that, if the City Council approves the adult entertainment focus and
allows live music, private and open-to-the-public adult parties/entertainment, etc.,
then I would strongly recommend the following conditions be required in the con-
ditional Use Permit in addition to the previously issued Revised General Condi-
tions set forth in CUP 2008-09 as follows:
1. All existing security cameras are to be continuously and actively monitored
by dedicated security personnel during business hours between 5 PM until
closing every business day; and
2. The owner of Trevi will maintain an adequate number of trained, adult se-
curity employees on duty at all times during business hours, dedicated to
the safety and security function with no less than two (2) clearly identified
trained security officers per 100 persons occupying (or anticipated to oc-
cupy) the interior rooms/areas where alcohol is served or where there are
special events open to the public (including private parties, OJ/live music,
dances, etc.) from 5 PM until closing each business day, and two (2) secu-
rity personnel dedicated to the exterior of the facility (parking lot, patios,
etc.) to insure pedestrian and vehicle safety/security from 5 PM until clos-
ing each business day; and
3. Security staff shall be increased as directed by the Chief of Police in the
event existing security arrangements prove to be inadequate as deter-
mined by the Chief of Police, and
4. Trevi management will immediately alert law enforcement when there are
any violations of law or unruly behavior occurring on premises, and
5. Trevi will not allow any events to result in the over population of
rooms/areas as defined in the maximum occupancy requirements set forth
by the City and the fire department in the building plans; and
6. Trevi will not be permitted to allow live dancers, fashion shows, lingerie or
any other modeling events, to occur on premises apart from or in conjunc-
tion with the afore-described events; and
7. The business management/owners commit to fully cooperate with and as-
sist law enforcement in the identification of criminals and criminal activity,
and the active prosecution of criminals who have victimized the business
or its patrons; and
8. Trevi will ensure that all Alcoholic Beverage Control (ABC) laws, regula-
tions and requirements are strictly adhered to by management and staff.
9. The City place a probationary period of six (6) months on the issuance of
the CUP to include a review of the operation of the Trevi Center and the
demand on police resources at the end of the six-month period and to in-
clude an official report of findings and recommendations to the City Coun-
cil from City staff and the Chief of Police.
Agenda Item No. 22
Page 8 of 128
Attachment 2
July 14/15, 2008
Agenda Item No. 22
Page 9 of 128
Agenda Item No. 22
Page 10 of 128
Agenda Item No. 22
Page 11 of 128
Attachment 3
Review of Conditions of Approval for CUP NO. 2007-01 (as of 7/15/08)
GENERAL CONDITIONS
1. The decision of the Planning Commission shall be final fifteen (15) days from the
date of the decision, unless an appeal has been filed with the City Council pursuant
to the provisions of Chapter 17.80 of the Lake Elsinore Municipal Code.
No appeal filed. Planning Commission decision and conditions of approval are
final
2. The applicant shall defend (with counsel acceptable to the City), indemnify, and hold
harmless the City, its Officials, Officers, Employees, and Agents from any claim,
action, or proceeding against the City, its Officials, Officers, Employees or Agents to
attach, set aside, void, or annul an approval of the City, its advisory agencies,
appeal boards, or legislative body concerning this Conditional Use Permit.
Ongoing
3. Conditional Use Permit no. 2007-01 will lapse and become void one (1) year of the
approval date unless a building permit is issued and construction commenced and
the project is diligently being pursued toward completion.
CUP 2007-01 did not lapse
4. All Conditions of Approval shall be reproduced upon page one of building plans
submitted to the Building and Safety Division for Plan Check.
Conditions reproduced on plans.
5. Prior to the issuance of a Certificate of Occupancy, the applicant shall sign and
complete an "Acknowledgement of Conditions," and shall return the executed
original to the Community Development Department for inclusion in the case
records.
Acknowledgment of Conditions form was signed by Michel Knight.
6. All conditions reflected on the approved plans shall be used unless modified by the
Applicant and approved by the Community Development Director or designee.
Ongoing
Planning Commission Approval
March 20, 2007
Agenda Item No. 22
Page 12 of 128
7. All site improvements shall be constructed as indicated on the approved site plan
and floor plan, with revisions as noted herein. All plans submitted for Building
Division plan check shall conform to the submitted plans as modified by the
Conditions of Approval.
Existing floor plan, as constructed, does not match approved floor plan exhibit
approved under CUP 2007-01.
8. All necessary exterior/ancillary equipment shall be effectively screened from public
view. All proposed screening methods shall be reviewed and approved the
Community Developer Director or designee.
Roof mounted AlC units are located out of public right of way view.
9. The Applicant is to meet all applicable City Codes and Ordinances.
There are several violations of the LEMC that have not been addressed
since the CUP was approved. They are as follows:
Wall Sians
Installed without approval - applicant was advised to submit sign program
application. The applicant submitted a sheet with photographs of the wall
signs on two occasions. Staff advised the applicant that a full submittal
and application was required (most recently on June 27, 2008). Staff was
advised that a full submittal and application would be submitted. As of July
14, 2008 no application for sign approvals has been received.
Outdoor Storaae
Rear of property has been used for storage of shipping containers,
construction equipment, junk, and debris. Rear area has been recently
cleaned and only a few items remain for removal.
Landscapina
Landscaping in all portions of the exterior area and parking lot is
dead/unkempt. Applicant indicated at May 6, 2008 Planning Commission
Public Hearing that property owner would not allow landscaping to be
tended to. No written documentation (lease agreement) has been presented
to staff reflecting applicant's ability, or lack thereof of addressing
landscaping. Planning staff has left messages with property owner to
confirm, however with no return call. Staff continues to work with applicant
regarding this.
Property Maintenance
Plam1ing Commission Approval
March 20, 2007
Agenda Item No. 22
Page 13 of 128
Graffiti on parking lot light poles, utility boxes, and planter curbs not being
removed.
Live Entertainment
The restaurant area has been used for night club uses, which have now
ceased. On June 25,2008 a OJ and dance area was operated in the Sports
Bar area of the facility.
10. A cash bond of $1 ,000.00 shall be required for any construction trailers placed on
the site and used during construction. Bonds will be released after removal of
trailers and restoration of the. site to an acceptable state, subject to the approval of
the Community Development Director or designee.
No construction trailers were utilized, cash bond was not required.
11. The Applicant shall comply with the City's Noise Ordinance. Construction activity
shall be limited to the hours of 7:00 AM to 5:00 PM, Monday through Friday, and no
construction activity shall occur on Saturdays, Sundays or legal holidays.
OK
12. The Applicant shall provide a landscape plan. Any changes to this plan shall be
subject to the approval of the Community Development Director or designee. The
landscape plan improvements and plantings shall be fully installed prior to issuance
of a Certificate of Occupancy.
Several months after the CUP approval, in order to expedite landscaping and
reach an acceptable level aesthetically, staff advised the applicant that
landscaping and irrigation could be installed per the original K Mart design.
Landscaping on Mission Trail has still not been addressed.
13. Planting within fifteen feet (15') of ingress/egress points shall be no higher than
36 inches.
No planting has been installed at these locations.
14. The applicant shall submit a check in the amount of $64.00 made payable to the
County of Riverside for a Notice of Exemption. The check shall be submitted to the
Planning Division for processing within 48 hours of the projects approval.
OK
Planning Commission Approval
March 20, 2007
Agenda Item No. 22
Page 14 of 128
15. All requirements of the Riverside County Fire Department and Riverside County
Sheriff Department shall be met and adhered to at all times.
Live entertainment was conducted in the past. All sections of the
Illusions/Restaurant area was to be equipped with continuously recording
cameras - has not been done.
16. A copy of these conditions of approval shall be kept on site at all times and shall
be made available for review to any government official conducting official business.
OK
17. The license shall be limited to on-premise general alcohol sales. Any
change/intensification to the type of license will require a new Conditional Use
Permit.
OK
18. The operation shall maintain suitable kitchen facilities for the cooking of an
assortment of foods, which may be required for meals and adequate seating
arrangements for sit-down patrons provided on the premises.
Ongoing
19. Alcoholic beverages are sold or dispensed for consumption on the premises only
when served at tables or sit-down counters by employees of the restaurant.
OK
20. The sale of alcohol for consumption off the premises is prohibited.
OK
21. The owner, manager, or person in charge of the establishment shall be 21 years
or older. At least one such person shall be present on the premises during all
business hours of operation.
OK
22. All improvements on the property will be continuously maintained, including
Planning Commission Approval
March 20, 2007
Agenda Item No. 22
Page 15 of 128
repairs to structures and replacement of dead or diseased plant material.
Landscaping in portions of the exterior area and parking lot is
dead/unkempt.
23. The Planning Commission reserves the right to hold a public hearing to consider
the revocation of this permit, or the imposition of additional conditions, if the
Commission determines that such action is warranted.
24. Sales and service of alcoholic beverages shall be permitted only between the
following hours of operation:
. 11 a.m. to 11 p.m. Monday through Thursday
. 9 a.m. to 1 a.m. on Fridays and Saturdays
. 9 a.m. to 11 p.m. on Sundays.
. In the event that hours of operation are extended, alcohol service shall cease
no later than one (1) hour prior to closing.
Ongoing
25. The premises shall be maintained as an entertainment/bowling center and
restaurant and shall provide a menu containing an assortment of food as offered in
such restaurants. Any discontinuation to the aforementioned uses will require a
new Conditional Use Permit.
Use of the approved sports bar area was recently expanded to include
DJllive entertainment on June 26, 2008.
26. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales
of food during the same period. The licensee shall at all times maintain records
which reflect separately the gross sale of food and the gross sales of alcoholic
beverages of the licensed business. Said reports shall be kept no less frequently
than on a quarterly basis and shall be made available to the City on demand.
Ongoing
27. Licensee/petitioner shall obtain approval from the Chief of Police prior to requiring
an admission charge or a cover charge to any portion of the facility. At no time
shall there be a requirement to purchase a minimum number of alcoholic
beverages.
Ongoing
Planning Commission Approval
March 20, 2007
Agenda Item No. 22
Page 16 of 128
28. The rear doors of the premises shall be equipped on the inside with an automatic
locking device and shall be closed at all times, and shall not be used as a means
of access by patrons to and from the licensed premises. Temporary use of these
doors for delivery of supplies does not constitute a violation. Further, the doors
and associated locking hardware shall comply with all building code requirements.
OK
29. Security staff shall be provided as outlined in the submitted Operation/Safety plan.
Security staff shall be increased if requested by the Chief of Police.
OK
30. The installation of high quality security surveillance cameras, recorders, and
monitors at mutually agreed upon location shall be installed and maintained in
good operating condition.
All areas of the Trevi Center have cameras and are under surveillance with
the exception of the restaurant (Illusions) area.
31. The active monitoring of surveillance equipment by dedicated security personnel
shall occur at all times.
Cannot confirm
32. The operator shall cooperate and assist the Riverside County Sheriff in the active
prosecution of criminals who have victimized the business or its patrons.
33. Upon site inspection, if it is determined that the site has insufficient lighting, the
Community Development and or Riverside County Sheriff Department may require
additional lighting in front of the building or in the parking lot area.
OK
34. No pay phone will be maintained on the exterior of the premises. Pay phones on
the premises may not accept incoming calls.
OK
Planning Commission Approval
March 20, 2007
Agenda Item No. 22
Page 17 of 128
35. Loitering is prohibited on or around these premises or the area under the control of
the license/petitioner.
OK
36. No obstructions shall be attached, fastened or connected to either the partitions or
ceiling to separate booths/dining areas within the interior space of the licensed
premises.
OK
37. The licensee/petitioner shall not maintain or construct any type of enclosed booth
intended for use by patrons or customers for any purpose.
OK
38. No employee or agent shall be permitted to accept money or any other thing of
value from a customer for the purpose of sitting or otherwise spending time with
customers while in the premises, nor shall the licensee/petitioner provide or permit,
or make available either gratuitous or for compensation, male or female persons
who act as escorts, companions, or guests of and for the customers.
OK
39. No employee or agent shall solicit or accept any alcoholic or non-alcoholic
beverage from any customer while in the premises.
OK
40. Any graffiti painted or marked upon the premises or any adjacent area under the
control of the licensee/petitioner shall be removed or painted over within 24 hours
of being applied.
Graffiti has been visible for weeks on utility boxes and curbing in parking
area as well as on light poles throughout the site.
Planning Commission Approval
March 20, 2007
Agenda Item No. 22
Page 18 of 128
41. A parking study, completed by a State of California licensed traffic engineer, shall
be submitted to the Community Development Department for review and approval.
The parking study shall reflect that available parking will remain at acceptable
levels during peak parking periods. The restaurant and sports bar componont
cannot be operated until the parking study is submitted and approved.
Furthermore, excess undeveloped area on the property shall not be encumbered
until said parking study shows methodology reflecting that additional parking is not
needed.
OK
ENGINEERING DIVISION
GENERAL
42. All Public works requirements shall be complied with as a condition of
development as specified in the Lake Elsinore Municipal Code (LEMC) prior to
building permit
43. In accordance with the City's Franchise Agreement for waste disposal &
recycling, the applicant shall be required to contract with CR&R Inc. for removal and
disposal of all waste material, debris, vegetation and other rubbish generated during
cleaning, demolition, clear and grubbing or all other phases of construction.
DRAINAGE
44. All On-site drainage shall be conveyed to a public facility, or accepted by
adjacent property owners by a notarized letter of drainage acceptance, or conveyed
to a drainage easement.
45. All natural drainage traversing the site shall be conveyed through the site, or
shall be collected and conveyed by a method approved by the City Engineer.
46. All roof drains shall not be allowed to outlet directly through coring in the street
curb. Roofs shall drain to a landscaped area. Driveways shall be sloped to drain into
landscaping prior to entering street facilities.
STORMWA TER/ CLEANWA TER PROTECTION PROGRAM
47. The City of Lake Elsinore has adopted ordinances for storm water management
and discharge control. In accordance with state and federal law, these local storm
Planning Commission Approval
March 20, 2007
Agenda Item No. 22
Page 19 of 128
water ordinances prohibit the discharge of waste into storm drain system or local
surface waters. This includes non-storm water discharges containing oil, grease,
detergents, trash, or other waste remains. Brochures of "Storm water Pollution,
What You Should Know" describing preventing measures are available at City
Hall.
PLEASE NOTE: The discharge of pollutants into street, gutters, storm drain system, or
waterways -without Regional Water Quality Control Board permit or waver - is strictly
prohibited by local ordinances and state and federal law.
Planning Commission Approval
March 20, 2007
Agenda Item No. 22
Page 20 of 128
Attachment 4
CITY OF LAKE ELSINORE
CONDITIONS OF APPROVAL
(REVISED)
PROJECT NAME:
CONDITIONAL USE PERMIT NO. 2008-09; A REQUEST
TO ESTABLISH A LIVE MUSIC, DANCING, AND
ENTERTAINMENT VENUE WITHIN THE RESTAURANT
AREA OF AN EXISTING BOWLING AND ARCADE
FACILITY LOCATED AT 32250 MISSION TRAIL (APN
365-040-024) LAKE ELSINORE, CA 92530
PLANNING DIVISION
GENERAL CONDITIONS
1. The decision of the Planning Commission shall be final fifteen (15) days from the
date of the decision, unless an appeal has been filed with the City Council
pursuant to the provisions of Chapter 17.80 of the Lake Elsinore Municipal Code.
2. The applicant shall defend (with counsel acceptable to the City), indemnify, and
hold harmless the City, its Officials, Officers, Employees, and Agents from any
claim, action, or proceeding against the City, its Officials, Officers, Employees or
Agents to attach, set aside, void, or annul an approval of the City, its advisory
agencies, appeal boards, or legislative body concerning this Conditional Use
Permit.
3. Conditional Use Permit no. 2008-09 will lapse and become void one (1) year of the
approval date unless a building permit is issued and construction commenced and
the project is diligently being pursued toward completion.
4. All Conditions of Approval shall be reproduced upon page one of any building
plans submitted to the Building and Safety Division for Plan Check.
5. Prior to the issuance of a Certificate of Occupancy, the applicant shall sign and
complete an "Acknowledgement of Conditions," and shall return the executed
original to the Community Development Department for inclusion in the case
records.
6. All conditions reflected on the approved plans shall be used unless modified by the
Applicant and approved by the Community Development Director or designee.
7. ,All site improvements shall be constructed as indicated on the approved site plan
and floor plan, with revisions as noted herein. All plans submitted for Building
Division plan check shall conform to the submitted plans as modified by the
Conditions of Approval.
Agenda Item No. 22
Page 21 of 128
8. All necessary exterior/ancillary equipment shall be effectively screened from public
view. All proposed screening methods shall be reviewed and approved the
Community Developer Director or designee.
9. The Applicant is to meet and abide by all applicable City Codes and Ordinances.
10. A cash bond of $1,000.00 shall be required for any construction trailers placed on
the site and used during construction. Bonds will be released after removal of
trailers and restoration of the site to an acceptable state, subject to the approval of
the Community Development Director or designee.
11. The Applicant shall comply with the City's Noise Ordinance at all times.
12. The Applicant shall provide landscape improvements and full irrigation to all slope
areas along Mission Trail and planter areas within the parking area of the property.
Landscape improvements, including functioning irrigation shall be inspected and
approved by the City Landscape Plan Check/Inspector at the applicant's cost.
13. Planting within fifteen feet (15') of ingress/egress points shall be no higher than 36
inches.
14. The applicant shall submit a check in the amount of $64.00 made payable to the
County of Riverside for a Notice of Exemption. The check shall be submitted to
the Planning Division for processing within 48 hours of the projects approval.
15. All requirements of the Riverside County Fire Department and Riverside County
Sheriff Department shall be met and adhered to at all times.
16. A copy of these conditions of approval shall be kept on site at all times and shall
be made available for review to any government official conducting official
business.
17. This approval shall be limited to live entertainment in conjunction INith private
parties and banquets only. Deleted by Planning Commission 5/6/08
18. Night clubs, discotheques, music/comedy concerts, and similar types of uses are
prohibited in all areas of the property. Deleted by Planning Commission 5/6/08
19. Adequate security personnel shall be provided by the applicant for all events
conducting live entertainment (bands, OJ, karaoke, etc.). Security personnel
provided by customers renting the facility is prohibited.
20. The operation shall maintain suitable kitchen facilities for the cooking of an
assortment of foods, which may be required for meals and adequate seating
arrangements for sit-down patrons provided on the premises.
Agenda Item No. 22
Page 22 of 128
21. Alcoholic beverages are sold or dispensed for consumption on the premises only
when served at tables or sit-down counters by employees of the restaurant.
22. The sale of alcohol for consumption off the premises is prohibited.
23. The owner, manager, or person in charge of the establishment shall be 21 years or
older. At least one such person shall be present on the premises during all
business hours of operation.
24. All improvements on the property will be continuously maintained, including repairs
to structures and replacement of dead or diseased plant material.
25. The Planning Commission reserves the right to hold a public hearing to consider
the revocation of this permit, or the imposition of additional conditions, if the
Commission determines that such action is warranted.
26. Sales and service of alcoholic beverages within areas conducting live
entertainment shall be permitted only between 9 p.m. and midnight. Other areas of
the facility shall maintain the following hours of operation:
. 11 a.m. to 11 p.m. Monday through Thursday
. 9 a.m. to 1 a.m. on Fridays and Saturdays
. 9 a.m. to 11 p.m. on Sundays.
. In the event that hours of operation are extended, alcohol service shall cease
no later than one (1) hour prior to closing.
27. Areas of the premises not including the restaurant area and the "Elks" facility shall
be maintained as an entertainment/bowling center, restaurant, and arcade and
shall provide a menu containing an assortment of food as offered in such
restaurants. Any discontinuation to the aforementioned uses will require a new
Conditional Use Permit for live entertainment.
28. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales
of food during the same period. The licensee shall at all times maintain records
which reflect separately the gross sale of food and the gross sales of alcoholic
beverages of the licensed business. Said reports shall be kept no less frequently
than on a quarterly basis and shall be made available to the City on demand.
29. No admission charge or cover charge shall be required for any portion of the
facility. At no time shall there be a requirement to purchase a minimum number of
alcoholic beverages. Modified by Planning Commission 5/6/08
30. The rear doors of the premises shall be equipped on the inside with an automatic
locking device and shall be closed at all times, and shall not be used as a means
of access by patrons to and from the licensed premises. Temporary use of these
doors for delivery of supplies does not constitute a violation. Further, the doors
Agenda Item No. 22
Page 23 of 128
and associated locking hardware shall comply with all building code requirements.
31. Security staff for the remainder of the facility shall be provided as outlined in the
submitted Operation/Safety plan. Security staff shall be increased if requested by
the Chief of Police.
32. The installation of high quality security surveillance cameras, recorders, and
monitors at mutually agreed upon location shall be installed and maintained in
good operating condition.
33. The active monitoring of surveillance equipment by dedicated security personnel
shall occur at all times.
34. The operator shall cooperate and assist the Riverside County Sheriff in the active
prosecution of criminals who have victimized the business or its patrons.
35. Upon site inspection, if it is determined that the site has insufficient lighting, the
Community Development Director and/or Riverside County Sheriff Department
may require additional lighting in front of the building or in the parking lot area.
36. No pay phone will be maintained on the exterior of the premises. Pay phones on
the premises may not accept incoming calls.
37. Loitering is prohibited on or around these premises or the area under the control of
the license/petitioner.
38. No obstructions shall be attached, fastened or connected to either the partitions or
ceiling to separate booths/dining areas within the interior space of the licensed
premises.
39. The licensee/petitioner shall not maintain or construct any type of enclosed booth
intended for use by patrons or customers for any purpose.
40. No employee or agent shall be permitted to accept money or any other thing of
value from a customer for the purpose of sitting or otherwise spending time with
customers while in the premises, nor shall the licensee/petitioner provide or permit,
or make available either gratuitous or for compensation, male or female persons
who act as escorts, companions, or guests of and for the customers.
41. No employee or agent shall solicit or accept any alcoholic or non-alcoholic
beverage from any customer while in the premises.
42. Any graffiti painted or marked upon the premises or any adjacent area under the
control of the licensee/petitioner shall be removed or painted over within 24 hours
of being applied.
Agenda Item No. 22
Page 24 of 128
43. Outdoor storage on any portion of the property is prohibited.
44. All requirements of CUP No. 2007-01 shall be adhered to, unless specifically
modified by this approval (CUP No. 2008-09).
45. All requirements and regulations of the State Department of Alcoholic Beverage
Control (ABC) shall be adhered to at all times.
46. A Uniform Sign Program application shall be submitted and approved for the
detached sign and numerous wall signs that have been installed without Planning
Commission review.
ENGINEERING DIVISION
GENERAL
47. All Public works requirements shall be complied with as a condition of development
as specified in the Lake Elsinore Municipal Code (LEMC) prior to building permit
48.ln accordance with the City's Franchise Agreement for waste disposal & recycling,
the applicant shall be required to contract with CR&R Inc. for removal and disposal
of all waste material, debris, vegetation and other rubbish generated during cleaning,
demolition, clear and grubbing or all other phases of construction.
DRAINAGE
49.AII On-site drainage shall be conveyed to a public facility, or accepted by adjacent
property owners by a notarized letter of drainage acceptance, or conveyed to a
drainage easement.
50.AII natural drainage traversing the site shall be conveyed through the site, or shall be
collected and conveyed by a method approved by the City Engineer.
51.AII roof drains shall not be allowed to outlet directly through coring in the street curb.
Roofs shall drain to a landscaped area. Driveways shall be sloped to drain into
landscaping prior to entering street facilities.
STORMWA TER/ CLEANWA TER PROTECTION PROGRAM
52. The City of Lake Elsinore has adopted ordinances for storm water management and
discharge control. In accordance with state and federal law, these local storm water
ordinances prohibit the discharge of waste into storm drain system or local surface
waters. This includes non-storm water discharges containing oil, grease,
detergents, trash, or other waste remains. Brochures of "Storm water Pollution,
Agenda Item No. 22
Page 25 of 128
What You Should Know" describing preventing measures are available at City
Hall.
PLEASE NOTE: The discharge of pollutants into street, gutters, storm drain system, or
waterways -without Regional Water Quality Control Board permit or waver - is strictly
prohibited by local ordinances and state and federal law.
RIVERSIDE COUNTY FIRE DEPARTMENT
See Attachment No.8
Agenda Item No. 22
Page 26 of 128
Cll'! urA .
LAI<J: ,6,LSINOlU
~ DREAM EjTREME
Attachment 5
March 4, 2008
Michel Knight
32250 MIssion Trail
Lake Elsinore, CA 92530
RE: Letter of Incompleteness concerning modification to Conditional Use Permit
No. 2007 -01 for the existing Trevi Bowling and Entertainment facility located at
32250 Mission Trail, Lake Elsinore, CA.
(SECOND LETTER)
Dear Mr. Knight,
Thank you for your application submission to modify your existing Conditional Use Permit.
Pursuant to Government Code Section 65943 and to determine what additional
Information/materials associated with the above referenced application is needed for
processing, the City has deemed the application incomplete for processing pending the
submittal of the following information/items (please note that items that have been
answered/addressed have been stricken):
General Information
1 The application indicates a request for "Live Entertainment," however no other
pertinent information is given. Please specify the following:
a. What type of live entertainment is being proposed (OJ, live bands, karaoke,
dancing, night club, etc.)?
Correspondence received from Trevi Lanes by City staff on February 21,
2008 indicates "proposed types of entet1ainment have been reflected on the
floor plans." A review of the floor plan approved by the Building Division
(Sheet A 1) does not indicate a stage area, dancing, OJ area or any other
area for live entet1ainment within the restaurant/outdoor seating area. Please
clarify.
b Please specify In what areas of the facility live entertainment will be
cond ucted.
<)51674.3124
l.iLl, M~I~SIIU[1
LAKf tL,IN()Rf CA 925311
WWW IAKf I [)iNURE ORe,
Agenda Item No. 22
Page 27 of 128
Trevi Lanes CUP
March 4, 2008
Letter of Incompleteness
Page 2
Correspondence received from Trevi Lanes by City staff on February 21,
2008 indicates "entertainment areas have been reflected on the floor plans. II
The current floor plan indicates the former children's arcade area as a
"meeting/entertainment room. II No portion of the restaurant and outdoor
dining area reflects a section for live entertainment. Please confirm if this is
correct.
c. Indicate location of any and all dance floors, stages, DJ areas/booths, etc. on
the site plan.
d.
Correspondence received from Trevi Lanes by City staff on February 21,
2008 indicates "locations of live entertainment areas have been reflected on
the floor plans. II The restaurant and outdoor dining areas have not been
identified as areas where live entertainment will occur. Please confirm.
e. What are the days and hours of operation for the live entertainment?
Correspondence received from Trevi Lanes by City staff on February 21,
2008 indicates "live entertainment operates from 9pm-12midnight. II As
requested, please confirm what days of the week.
f. Will alcoholic bo'/oragos be sorvod in conjunction with the live
ontortainmont? If so, from what bar areas?
g. How many ctaff will bo procent during live entertainmont functions? Will
additional socurity bo providod?
2. Tho patio/trollis structuro in front of the building (rostaurant ontranco) roquiros a
building permit and commorcial docign approval.
3. The restaurant and outdoor soating aroa cannot be usod until a parking study,
completed by Q liconsed troffic engineer, is cubmitted ond opproved (per oonditions
of approval for CUP 2007 01 ).
~. There aro no approvals for the multiple \^loll signs thot hove been inctalled on the
building fo9ado. Based on tho number of signs and uses at tho site, submittol ond
approval of 3 Uniform Sign Program will be required.
5. The submitted landscape plan reflects ground cover on frontage slopes adjacent to
Agenda Item No. 22
Page 28 of 128
/
Trevi Lanes CUP
March 4, 2008
Letter of Incompleteness
Page
Mission Trail. The current condition of these slope areas require attention due to the
negative visual impact created along Mission Trail.
6. ^ portion of 3 proviously 3pprovod 3rc3do 3ro3 h3s been modified to includo 3
dining 3nd b3r 3re3. Plo3so shmv this 3re3 on tho floor pl3n 3nd spocify Cqu3ro
foot3go ::lnd hours of opor3tion 3S well ::l8 length of time th3t this ::lro3 'I/ill be usod.
This now/modifiod b::lr 3nd or rost3Ur::lnt 3ro3 will nood to bo includod in this no'.''/
CUP ::lpplic3tion.
7. A notarized letter of authorization from the legal property owner is required.
Staff has not received this documentation and cannot proceed with this request until
a notarized letter from the legal property owner authorizing this request is submitted.
Once you have addressed the remaining comments, please submit twelve (12) full
complete sets of plans reflecting requested changes/information. Once the above items are
addressed, the project will be routed to other City Departments (including the Riverside
County Sheriff Department) for comments and/or conditions of approval. Should you need
any further information or would like to discuss any aspect of your project, please do not
hesitate to contact me at (951) 674-3124 ext. 270 or email at tweiner@lake-elsinore.orq.
Thank you for giving the City of Lake Elsinore the opportunity to assist you.
Sincerely,
Community Development Department
Planning Division
~~:)~ ~
Tom Weiner
Planning Manager
Attachment 6
CITY OF ~
LAKE ,6,LSiNOR&
V DREAM E;(TREME...
REPORT TO CITY COUNCil
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCil
FROM: ROBERT A. BRADY
CITY MANAGER
DATE: JUNE 10,2008
SUBJECT: CONSIDERATION OF TWO (2) APPEALS OF THE PLANNING
COMMISSION'S DECISION TO APPROVE CONDITIONAL USE PERMIT
NO. 2008-09, A REQUEST FOR THE ESTABLISHMENT OF LIVE
MUSIC, DANCING, AND ENTERTAINMENT WITHIN THE
RESTAURANT AREA OF AN EXISTING BOWLING AND
ENTERTAINMENT CENTER (TREVILANES)
Backaround
At a regularly scheduled public hearing on May 6, 2008, the Planning Commission
approved Conditional Use Permit No. 2008-09, allowing the applicant to conduct live
music, dancing, and entertainment within the restaurant area of ''Trevi Lanes." The
Planning Commission also recommended that the following recommended conditions of
approval be modified as noted:
17. This Jppro'lal shall be limited to Iiye entertainmont in conjunction \'lith pri)Jato
pJrtios and banquets only. Deleted by Planning Commission 5/6/08
18. Night clubs, discotheques, music/comedy concorts, and similar types of yses are
prohibited in all areas of the pr:operty. Deleted by Planning Commission 5/6/08
29. No admission chargo or cover chorgo sh311 be requirod for any portion of the
f3cility. At no time shall there be a requirement to purchase a minimum number
of alcoholic beverages. Modified by Planning Commission 5/6/08
The approval of Conditional Use Permit No. 2008-09, and the modified/deleted
conditions of approval, allowed the applicant to operate a live entertainment venue from
the existing restaurant area of the Trevi Entertainment center for events ranging from
private parties and banquets to night clubs and music/comedy concerts.
Agenda Item No. 22
Page 29 of 128
CUP No. 2008-09
June 10,2008
Page 2
On May 14, 2008 and May 21, 2008 respectively, separate appe~ls to the. Plannin,g
Commission action (Attachment. 3 and Attachment 4) were filed with the City Clerk s
office. One of the appeals, submitted on May 14, 2008, was filed by Police Chief Louis
Fetherolf (Riverside County Sheriff). Reasons cited for this appeal in a subsequent
memorandum (Attachment 3) indicated concerns regarding excessive calls for police
service, failure to comply with security requirements established in the original
Conditional Use Permit, and the potential for alcohol and other related problems
associated with a "night club" type of use.
The other appeal, submitted on May 21, 2008, was filed by Ajay Patel (Best Western,
31781 Casino Drive). Impacts to adjacent businesses due to noise and property
maintenance were the reasons cited in this appeal. A subsequent letter relative to this
appeal was received on June 2, 2008, provided further concerns regarding the
proposed use. Photographs taken by the appellant have also been attached to this
report.
fr2.lect Location
The approximately nine (9) acre property is developed with an 84,800 square foot
single-story building and is located on the north side of Mission Trail Road between
Diamond and Malaga Drives. The property is located within the C-2 (General
Commercial) Zoning district and has a General Plan designation of General
Commercial.
Discussion
The Planning Commission heard the staff report and took testimony from six (6)
individuals including the applicant, Michel Knight of Trevi Lanes, as well as other
members from the local business community. The applicant and the plan designer for
the project spoke in favor of the project. Four (4) members of the business community,
including the operators of the adjacent Best Western Hotel, spoke against the project.
The applicant (Michel Knight), related to the Commission, recent problems that he has
been experiencing regarding vandalism (graffiti), theft, and the lack of qualified
employees for his operation. He also indicated that he has made a portion of his facility
available to the Elks Club at no cost.
Those who spoke in opposition of the request cited concerns regarding excessive noise,
loitering, and impacts to neighboring businesses that a live entertainment venue at the
location may create. Excerpt meeting minutes are included (Attachment 7) for the City
Council's reference.
Commission Deliberation
Commissioner Flores spoke in support of the project and addressed the operator of the
Best Western regarding their concerns related to excessive noise. Commissioner Flores
Agenda Item No. 22
Page"30 of 128
CUP No. 2008-09
June 10,2008
Page 3
also confirmed with the applicant that the doors to the patio area would be closed during
times that live entertainment would be provided at the facility.
Commissioner Mendoza indicated that although the applicant's intentions were good in
terms of establishing certain uses on the site, he could not support the request for live
entertainment based on the applicant's failure to abide by City codes in the past.
Commissioner Mendoza suggested that he could revisit the idea in six (6) months to a
year, but could not support the request at this time.
Commissioner Zanelli indicated that since the project began; the applicant has not
obtained permits; violated numerous "stop work orders"; opened the night club
intermittently without permission, has had outside storage and landscaping issues; and
has loitering and graffiti issues. Due to the reasons stated, he could not support the
request for the CUP until such time that the applicant can demonstrate over a period of
time that he can comply with the requirements that the City has in place.
Vice Chair Gonzales indicated that he had recently visited Trevi Lanes and observed
that security doors for the facility were not installed and the doors were currently being
worked on. Vice Chair Gonzales then stated that if Trevi Lanes does indeed have a
loitering and security issue, as what was notified to the Planning Commission by a
member of the public, that security needs to be increased and referred to Condition of
Approval number thirty-three (33) regarding the monitoring of surveillance. This would
be necessary due to the lack of security cameras on-site. Vice Chair Gonzales then
asked the applicant the hours of operation and the utilization of the proposed facility.
Chairman O'Neal addressed some comments made by members of the public
concerning the issues that Trevi Lanes have produced. He then asked the Director of
Community Development to address the CUP concerns brought up by Commissioner's
Mendoza and Zanelli. Chairman O'Neal then stated to his fellow Commissioners that he
would stand by them if there were to be any further significant problems with the
operation. However, he would like to give the applicant the benefit of the doubt in
regards to the requested CUP.
At the conclusion of the public hearing, the Planning Commission approved the
following Resolution, with modified conditions of approval, by a vote of 3-2 (O'Neal,
Gonzales, and Flores voting yes; Zanelli and Mendoza voting no):
. Resolution No. 2008-47 approving Conditional Use Permit No. 2008-09
Recommendation
1. Consider the appeal(s) and either uphold the Planning Commission's decision to
approve Conditional Use Permit No. 2008-09; or
2. Overturn the Planning Commission's decision and deny Conditional Use Permit No.
2008-09.
Agenda ltem No. 22
Page .31 of 128
VICINITY MAP
CONDITIONAL USE PERMIT NO. 2008-09
"TREVI LANES"
!J
BA8.r~1:I SJ
CITY COUNCIL
Agenda Item No. 22
Page-32 of 128
CITY OF LAKE ELSINORE
CONDITIONS OF APPROVAL
(REVISED)
PROJECT NAME:
CONDITIONAL USE PERMIT NO. 200S-09; A REQUEST
TO ESTABLISH A LIVE MUSIC, DANCING, AND
ENTERTAINMENT VENUE WITHIN THE RESTAURANT
AREA OF AN EXISTING BOWLING AND ARCADE
FACiliTY LOCATED AT 32250 MISSION TRAIL (APN
365'()40-O24) LAKE ELSINORE, CA 92530
PLANNING DIVISION
GENERAL CONDITIONS
1. The decision of the Planning Commission shall be final fifteen (15) days from the
date of the decision, unless an appeal has been filed with the City Council
pursuant to the provisions of Chapter 17.80 of the Lake Elsinore Municipal Code.
2. The applicant shall defend (with counsel acceptable to the City), indemnify, and
hold harmless the City, its Officials, Officers, Employees, and Agents from any
claim, action, or proceeding against the City, its Officials, Officers, Employees or
Agents to attach, set aside, void, or annul an approval of the City, its advisory
agencies, appeal boards, or legislative body concerning this Conditional Use
Permit. .
3. Conditional Use Permit no. 2008-09 will lapse and become void one (1) year of the
approval date unless a building permit is issued and construction commenced and
the project is diligently being pursued toward completion.
4. All Conditions of Approval shall be reproduced upon page one of any building
plans submitted to the Buildi.ng and Safety Division for Plan Check.
5. Prior to the issuance of a Certificate of Occupancy, the applicant shall sign and
complete an "Acknowledgement of Conditions," and shall return the executed
original to the Community Development Department for inclusion in the case
records.
6. All conditions reflected on the approved plans shall be used unless modified by the
Applicant and approved by the Community Development Director or designee.
7. All site improvements shall be constructed as indicated on the approved site plan
and floor plan, with revisions as noted herein. All plans submitted for Building
Division plan check shall conform to the submitted plans as modified by the
Conditions of Approval.
Agenda Item No. 22
Page 33 of 128
8. All necessary exterior/ancillary equipment shall be effectively screened from public
view. All proposed screening methods shall be reviewed and approved the
Community Developer Director or designee.
9. The Applicant is to meet and abide by all applicable City Codes and Ordinances.
10. A cash bond of $1,000.00 shall be required for any construction trailers placed on
the site and used during construction. Bonds will be released after removal of
trailers and restoration of the site to an acceptable state, subject to the approval of
the Community Development Director or designee.
11. The Applicant shall comply with the City's Noise Ordinance at all times.
12. The Applicant shall provide landscape improvements and full irrigation to all slope
areas along Mission Trail and planter areas within the parking area of the property.
Landscape improvements, including functioning irrigation shall be inspected and
approved by the City Landscape Plan Check/Inspector at the applicant's cost.
13. Planting within fifteen feet (15') of ingress/egress points shall be no higher than 36
inches.
14. The applicant shall submit a check in the amount of $64.00 made payable to the
County of Riverside for a Notice of Exemption. The check shall be submitted to
the Planning Division for processing within 48 hours of the projects approval.
15. All requirements of the Riverside County Fire Department and Riverside County
Sheriff Department shall be met and adhered to at all times.
16. A copy of these conditions of approval shall be kept on site at all times and shall
be made available for review to any government official conducting official
business.
17. This approval shall be limited to li'/e eAter:tainmeAt in ooAjuRction wit~ pFivate
partios ang Banquets only. Deleted by Planning Commission 5/6/08
18. Night Qlubs, discotheques, musickeFRedy cORcerts, am:.l similar types of I;Ise& aF9
pr:o~ibited iR all aroas of the property. Deleted by Planning Commission 5/6/08
19. Adequate security personnel shall be provided by the applicant for all events
conducting live entertainment (bands, OJ, karaoke, etc.). Security personnel
provided by customers renting the facility is prohibited.
20. The operation shall maintain suitable kitchen facilities for the cooking of an
assortment of foods, which may be required for meals and adequate seating
arrangements for sit-down patrons provided on the premises.
Agenda Item No. 22
Page 34 of 128
21. Alcoholic beverages are sold or dispensed for consumption on the premises only
when served at tables or sit-down counters by employees of the restaurant.
22. The sale of alcohol for consumption off the premises is prohibited.
23. The owner, manager, or person in charge of the establishment shall be 21 years or
older. At least one such person shall be present on the premises during all
business hours of operation.
24. All improvements on the property will be continuously maintained, including repairs
to structures and replacement of dead or diseased plant material.
25. The Planning Commission reserves the right to hold a public hearing to consider
the revocation of this permit, or the imposition of additional conditions, if the
Commission determines that such action is warranted.
26. Sales and service of alcoholic beverages within areas conducting live
entertainment shall be permitted only between 9 p.m. and midnight. Other areas of
the facility shall maintain the following hours of operation:
. 11 a.m. to 11 p.m. Monday through Thursday
. 9 a.m. to 1 a.m. on Fridays and Saturdays
. 9 a.m. to 11 p.m. on Sundays.
. In the event that hours of operation are extended, alcohol service shall cease
no later than one (1) hour prior to closing.
27. Areas of the premises not including the restaurant area and the "Elks" facility shall
be maintained as an entertainment/bowling center, restaurant, and arcade and
shall provide a menu containing an assortment of food as offered in such
restaurants. Any discontinuation to the aforementioned uses will require a new
Conditional Use Permit for live entertainment.
28. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales
of food during the same period. The licensee shall at all times maintain records
which reflect separately the gross sale of food and the gross sales of alcoholic
beverages of the licensed business. Said reports shall be kept no less frequently
than on a quarterly basis and shall be made available to the City on demand.
29. No aamissioR chargo or oovor char:go shall bo r~quir,.gd for any portiOA of tl:1e
facility. At no time shall there be a requirement to purchase a minimum number of
alcoholic beverages. Modified by Planning Commission 5/6108
30. The rear doors of the premises shall be equipped on the inside with an automatic
locking device and shall be closed at all times, and shall not be used as a means
of access by patrons to and from the licensed premises. Temporary use of these
doors for delivery of supplies does not constitute a violation. Further, the doors
Agenda Item No. 22
Page 3.5 of 128
and associated locking hardware shall comply with all building code requirements.
31. Security staff for the remainder of the facility shall be provided as outlined in the
submitted Operation/Safety plan. Security staff shall be increased if requested by
the Chief of Police.
32. The installation of high quality security surveillance cameras, recorders, and
monitors at mutually agreed upon location shall be installed and maintained in
good operating condition.
33. The active monitoring of surveillance equipment by dedicated security personnel
shall occur at all times.
34. The operator shall cooperate and assist the Riverside County Sheriff in the active
prosecution of criminals who have victimized the business or its patrons.
35. Upon site inspection, if it is determined that the site has insufficient lighting, the
Community Development Director and/or Riverside County Sheriff Department
may require additional lighting in front of the building or in the parking lot area.
36. No pay phone will be maintained on the exterior of the premises. Pay phones on
the premises may not accept incoming calls.
37. Loitering is prohibited on or around these premises or the area under the control of
the license/petitioner.
38. No obstructions shall be attached, fastened or connected to either the partitions or
ceiling to separate booths/dining areas within the interior space of the licensed
premises.
39. The licensee/petitioner shall not maintain or construct any type of enclosed booth
intended for use by patrons or customers for any purpose.
40. No employee or agent shall be permitted to accept money or any other thing of
value from a customer for the purpose of sitting or otherwise spending time with
customers while in the premises, nor shall the licensee/petitioner provide or permit,
or make available either gratuitous or for compensation, male or female persons
who act as escorts, companions, or guests of and for the customers.
41. No employee or agent shall solicit or accept any alcoholic or non-alcoholic
beverage from any customer while in the premises.
42. Any graffiti painted or marked upon the premises or any adjacent area under the
control of the licensee/petitioner shall be removed or painted over within 24 hours
of being applied.
Agend;l Item No., ::':'
Page 36 of 12b
43. Outdoor storage on any portion of the property is prohibited.
44. All requirements of CUP No. 2007-01 shall be adhered to, unless specifically
modified by this approval (C!JP No. 2008-09).
45. All requirements and regulations of the State Department of Alcoholic Beverage
Control (ABC) shall be adhered to at all times.
46. A Uniform Sign Program application shall be submitted and approved for the
detached sign and numerous wall signs that have been installed without Planning
Commission review.
ENGINEERING DIVISION
GENERAL
47.AII Public works requirements shall be complied with as a condition of development
as specified in the Lake Elsinore Municipal Code (LEMC) prior to building permit
48.ln accordance with the City's' Franchise Agreement for waste disposal & recycling,
the applicant shall be required to contract with CR&R Inc. for removal and disposal
of all waste material, debris, vegetation and other rubbish generated during cle~ning,
demolition, clear and grubbing or all other phases of construction.
DRAINAGE
49.AII On-site drainage shall be conveyed to a public facility, or accepted by adjacent
property owners by a notarized letter of drainage acceptance, or conveyed to a
drainage easement.
50.AII natural drainage traversing the site shall be conveyed through the site, or shall be
collected and conveyed by a method approved by the City Engineer.
51.AII roof drains shall not be allowed to outlet directly through coring in the street curb.
Roofs shall drain to a landscaped area. Driveways shall be sloped to drain into
landscaping prior to entering street facilities.
STORMWA TER/ CLEANWA TER PROTECTION PROGRAM
52. The City of Lake Elsinore has adopted ordinances for storm water management and
discharge control. In accordance with state and federal law, these local storm water
ordinances Drohlbit the discharge of waste into storm drain system or local surface
waters. This includes non-storm water discharges containing oil, grease,
detergents, trash, or other waste remains. Brochures of "Storm water Pollution,
Agenda Item No. 22
Page 37 of 128
CUP No. 2008-09
June 10, 2008
Page 4
Prepared by:
Approved by:
Tom Weiner tvw7 ~
Planning Manager I" , V'
Robert A. Bradyn ~
City Manager W
ATTACHMENTS
1. Vicinity Map
2. Conditions of Approval (modified 5/6/08)
3. Appeal and memo (Chief Fetherolf)
4. Appeal (Best Western)
5. Best Western Letter and Photos (Dated June 2, 2008)
6. Notice of Violation and Incident Report (5/22/08)
7. Planning Commission Staff Report, Resolutions, and Exhibits from the May 6,
2008 Meeting.
8. Draft minutes from May 6, 2008 Planning Commission Meeting.
9. Floor Plan
Agenda Itell1 No. 22
Page ~8 of 128
What You Should Know" describing preventing measures are available at City
Hall.
PLEASE NOTE: The discharge of pollutants into street, gutters, storm drain system, or
waterways -without Regional Water Quality Control Board permit or waver - is strictly
prohibited by local ordinances and state and federal law.
RIVERSIDE COUNTY FIRE DEPARTMENT
See Attachment
Agenda Item r....:o. 22
Page 39 of 128
. ---.- . ---.-..----...
LAKE ELSINORE FIRE
CONDITIONS OF APPROVAL
Trevi (Illusions Night Club) CUP 2008-09
April 2, 2008
General Conditions
With respect to the conditions of approval for the reference~ proj~ct, the Fire De~art~ent .
recommends the following fire protection measures be provided In accordance with Riverside County
Ordinances and/or recognize fire protection standards:
MIN REQ FIRE FLOW
Minimum required fire flow shall be 4000 GPM for 4 hour duration at 20 PSI residual operating
pressure, which must be available before any combustible material is placed on the job site. Fire flow
is based on type V-B construction per the 2007 CBC and building{s) having a fire sprinkler system.
ON/OFF LOOPED HYD
A combination of on-site and off site super fire hydrants, on a looped system with the average
spacing between Super fire hydrant (s) (e" x 4" x 2 %" x 2 % ") shall be not exceed 350 feet between
hydrants and have a maximum distance of 210 feet from any point on the street or road frontage to a
hydrant as measured along approved vehicular travel ways. The required fire flow shall be available
from any adjacent hydrants (s) in the system.
RAPID ENTRY KNOX BOX
Rapid entry key storage cabinet shall be installed on outside of the building. Plans shall be submitted
to the Lake Elsinore Fire Services for approval prior to installation
WATER CERTIFICATION
The applicant or developer shall be responsible to submit written certification from the water company
.noting the location of the existing fire hydrant and that the existing water system is capable of
delivering 4000 GPM fire flow for a 4 hour duration at 20 PSI residual operating pressure. If a water
system currently does not exist, the applicant or developer shall be responsible to provide written
certification that financial arrangements have been made to provide them.
PRIOR TO BUILDING FINAL INSPECTION
FIRE LANES
The applicant shall prepare and submit to the Fire Department for approval, a site plan designating
required fire lanes with appropriate lane painting and/or signs.
Agenda Item No. 22
Page 40 of 128
PUBLIC TYPE BUILDINGS
SUPER FH/FLOW
Minimum required fire flow shall be 4000 GPM for 4 hour duratio~ a~ 20 PSI residual. ope~ating.
pressure, which must be available before any combustible ~a~enalls pl~ced on the J.ob sIte. FIre flow
is based on typeV-B construction per the 2007 CBC and bUlldlng(s) having a fire spnnkler system.
The average spacing between Super fire hydrant (s) (6" x 4" x 2 %" x 2 % ") s~all be not exceed 350
feet between hydrants and have a maximum distance of 210 feet from any pOint on the street or road
frontage to a hydrant as measured along approved vehicular travel ways.
SPRINKLER SYSTEM
Install a complete fire sprinkler system per NFPA 13 2002 edition (130 and 13R system are not
allowed) in all buildings requiring a fire flow of 1500 GPM or greater sprinkler system (s) with pipe
size in excess of 4" inch diameter will require the project structural engineer to certify (wet signature)
the stability of the building system for seismic and gravity loads to support the sprinkler system. All
fire sprinkler risers shall be protected from any physical damage. The post indicator valve and fire
department connection shall be located to the front, within 50 feet of a hydrant, and the minimum of
25 feet from the building (s). A statement that the building (s) will be automatically fire sprinkled must
be included on the title page of the building plans. (Current sprinkler plan check fee is $614.00 per
riser)
VOICE FIRE ALARM
Applicant or developer shall be responsible to install a manual and automatic pre-recorded VOICE
Fire Alarm System. Plans must be submitted to the Fire Department for approval prior to installation.
(Current plan check fee Is $627.00)
LOW LEVEL EXIT SIGN
Door - level exit signs, exit markers and exit path marking shall be installed per the California
Building Code.
EXTINGUISHERS
Install portable fire extinguishers with a minimum rating of 2A-1 OBC and sign age. Fire Extinguishers
located in public areas shall be in a recessed cabinet mounted 48" (Inches) to enter above the floor
level with Maximum 4" projection from the wall. Contact Fire Department for proper placement of
equipment prior to installation.
HOOD DUCTS
A U.L. 300 hood duct fire extinguishing system must be installed over the cooking equipment. Wet
chemical extinguishing system must provide automatic shutdown of all electrical components and
outlets under the hood upon activation. system must be installed by a licensed C-16 contractor. Plans
must be submitted with current fee to the Fire Department for review and approval prior to insta~lation.
Note: A dedicated alarm system is not required to be installed for the exclusive purpose of monitoring
this suppression system. However, a new or pre-existing alarm system must be connected to the
extinguishing system. (*separate fire alarm must be submitted for connection) (Current plan check fee
is $215.00)
Agenda Item No. 22
Page 41 of 128
TITLE 19
Comply with Title 19 of the California Administrative Code.
Agenda Item No. 22
Page 42 of 128
" 4'''- (^o~
'!"" CITY OF ~.... . .~
LAKJ:6LSINORf; ...
V DREAM E;(TREME",
City Clerk's Qffice
130 S. Main Street, Lake Elsinore. CA
(951) 674-3124,. E~t. '269
For Official Use Only
Date ReceivedU RECEIVED
Received By: '. MAY 1 4 2008
Date Fee Paid:
CITY CI FRK~ OFFJCE
APPEAL OF PLANNINGCOM.MISSION ACT'ION FORM
~ Pollcv 100-8: The. purpose of this Policy is to provide a standardized proceduref()r consideration of appeals
from Planning Commission decisions. Within 15 days of a Planning Commis~ion decision, any person may
appeal a decision to the City Council by filing this form and submitting. a $200 fee~ A copy of this polley is
attached with further Important information..
Applicant Informati'Qn .
Name: 6+re:p' kurs' ~Ttft:r1<.oLF. Date: S -/V-4(
Mailing Address: L/E.PD 333 . LCMN"'&:> .Avt:..
City: L4t~ .eLSIlr....:o~ State: CA Zip. Code: 925""s.0
Phone No.:' 957- '2-4':,-- 3'3'00 Fax No.: . 9::>1-2...crs-- 3"3 I J
. S.ub'ect of A eallnfonnation . .
Subject of Appaal: '))~/V~~ss.lcNJI5 ~v'Az.. cn=-l~1 ~~
Project No.(s): '
Project Ap'plicant: J1.{Qk;: L Kilt ~
Project Location: "IK':t=:V( $..;i~tJytJ k~ - ~~~ (l%) l.e4cL'
Date of Planning Commission Action: 5""-" -og
I, the undersigned, hereby appeal the above action'of approvaVdenial by the Lake. Elsinore Planning
Com~ission, for the' following reaSon$: (Please cit~ specific action being appealed.) Attach additional
pages 13~ needed.
?ai5t-'~~
/)ot!R-t~-?J .
~
1S3~ea .L70' -;5e. .€( rA.Sa2.A-~ I~ m?Z/~ .
Signature:
r-
nda Item No. 22
CITY OF ~ + _- _
LAK.E 6LS1l'iORJ;
" ' ~ POLlCE '
.,.- DEPARTMENT
i\ ' " ; 'I:'; \\
if ";:; !!l
it. , MAY 2 ,2 2008 [ ; L/}!
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" CI'i'i ",.' " (-:,~ ,,';:,.; ':~;;~"CI.":I:bECE'VED
.... _.:.. .:.,.:" '-- '~,:::_~,:':L? .~::,,~,2_:~.T
MAy 2 2 2008
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CITY CLERKS OFFICE
MEMORANDUM'
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Date: May 21" 2008
Subject Appeal of Planning Commission Action 108 - Trevitanes CUP
To: Mayor Hickman and Members of
From: Louis Fetherolf, Chief of Police
BACKGROUND
This document will'set forthsohle of my concerns about the recentPlanning
CommiSsion Action removing certain restrictions from the' Conditional Use Permit
(CUP) Conditions submitted by the Planning Department for the Trevi Center.
The action approved the CUP for Trevi Entertainment Center to use thefacUity
for nig,ht club/discotheque, music-comedy concerts, or other similar'types of uses
on the premises_ '
In the original plans submitted.by the appJicant in 200617, Ule room(s)in question
were proposed as a restaurant to include,a c;:afeteria and dining areas both inside
and outside the building. proper. Sometime. later, the idea of a night club was
proposed for the same area-. I voiced. OPPoSition to the idea 'in me:e1ings with city
': staff. Not.long there~fter an un..permitted night-club was opened to the public
(non permitted use). After considerable violence and ,commotion resulting from
the unauthorized/under-sta~$d opening of the club, City Code Enforcement shut
down the club portion'and for~d the'appliCant to go through the proper plan-
ning/CUP process.
As a result of numerouS staff c:tiscul!5sions whereiFi I gave my tnputlreason~ for'
recommending' a restricted use of the faciUties (according to origtnal plans sub-
mitted), Mr. Weiner from City Planning, included my recommendatiohS in the'
conditions of the CUP sent to the .Planning Commis$i,on on May 6, 2008. Those
conditions were as foilows:
tA1<E ELSlN'OiU: pOlleE &
. SHllRlFf'S 'STATION
333 LIMITED ^VENUE
f.AKE ELSINORE. CA 92.530
Www.lUVERSIDESHERJFF.OIlG
9s'1.24,5,33.30
Agenda Item No, 42
Page 44 of 128
..-/~
/'
//
..........J......_.,_~_--...._.....-...-......-... M -'
#17. "This approval shall be limited to live entertainment in con-
junction with private parties and banquets only."
#18. ".Night clubs, discotheques, music/comedy concerts, and simi-
lar types of uses are prohibited in all areas of the property."
#29. "... No. admission charge or cover charge 'shall be required for
"'any portiOn 'Oftl'RfTa'e1t1tV:::---.-...--... ... ... '.. .,.....--.....-,--.--.--.--.-..-
All three of the above restrictions were stricken from the CU.P Conditions by the
Planning Commission at their May 6, 2008 meeting.
RA llONALI:
My concerns for allowing a night club. of the magnitude 'of what Trevi is. proposing
are centered in the following': .
1. Since June 11. 2007' '(opening of the Trevi ~ntertainment Center) through
April of this y~r, the Trevi 'Entertainment Center has caus~d a large drain
on police rescources.to deaJ:With criminal. activity~ There have been' 68
calls for setvice logged d.uring that tifrie period within and on the prem-
isas. Included..in those c.alls.for service were the following:
a. 12 Ass'aulls (including. 6 felony assaults wherein major injuries
were sustai.ne~-two' involving the use of weapons) During one of
these assaults,.th~ owner, Mr. Michel'Knight sustained.major he'ad
. and shoulder injutie~ requiring h()Spitali:zation.
b. 9 Disturbanc~s of the'~eace.
c. 4 Public Intox,catlon'arrests.
d. '1'4 Felony Tbefts:(inoluding 8 vehicle burglaries.)
e. . 10 Vandallsms invotving. major .prope~ damage~
. f. 6 Traffic Violations (including 3 Hit and Run 000181011$., 2 Reck-
less '~riving.~re8~, and l' DUJarre.$t).'
g. 1 Narcotics .arrest.
. . h. 10 sus'piC?lous behavior/criminal conduct calls.
2. .~ince 2006,.the owner and cOtlsttuction..crews of the Trevi Ehtertainment
. Ce~teT havs'ignqred.numeroys "Stop Work Notices" issue.d by the City .
. Building Inspectors for .woJ:king on the construction ofthe b\,Jitding without
'pelinits..and for being in violation of building safety ~.rdinances.
3. Since the busin6$S' has been operating, the owner has failed to follow
througtJ with security.requirements for the premises as required in the
originl;ll Condftionall;Jse Permit Conditions - Operation/Safety Plan. Ex-
. ample: Numerous inspections of the premises have reveale~' inadequate
Agenda Item No. 22
Page 45 of 128
...
.
security personnel on duty as required and no monitoring of the secu-
rity/camera surveHlance system in place (as required).
4. Neig~boring businessowners/managers nave complained about th~ con-
sistent noise and criminal activity generated' by the Trevi Entertainment
Center and patrons, as a disruption to their businesses.
.-..__.....' .'.-."-,'"
... .......-............" ,-.... .".
..5~m~.6WfiemniJf1.~Of the TIlWiEllfe1miiilTlejit-cenlef1'ia\7eli6fCfem:.-............._.._._..... .-..
onstrated re.sp9nsibr~ business practice since. they began operating in the
city. Hence, I haye no reason. to believe they will conform to .tharriore re-
strictive conditions required to operate a' night club ve'1ue in the future.
.6. The presence of a night club will regularly draw large crowds to the Trevl
cente'f. Night .clubs historically attract.a contingent 6f disreputable persons.
and req~ire consistent mQh!tQring by police and .state regulatory agencies
to ourtail crim~ and viee activity that accompany such businesses. With
this .type .of business wiIJ .al86 'come more alcohol-related problems, i.e.,
assaults, our's, uflder-age drinking, vice (prostitution) and narcotics is-
su~s', etc. These wjU'.amour:1t to a h!Jge strainoh limited .police resources
and thus pull vital police resources away from other areas in the city.. The
~EPD IS not adequately'staffed to deal with slIch problems without c;fis-
placing needed police services from other des.erving cltizen.s and tax pay-
ers..
7. .Lastly, the.p-resence Of a night club at the Trevi Center will. effectively turn
the Trevi Center'from a family-oriented business to an adult-oriented blisi-
. ness, thus exposing/subjectfng youth and. fami.lies to the problems hereto-
fore mentioned.
'RECOMMENDATION:
I respectfully. recommend the. Mayor and City Council overturn the May 6, 2008
P:lanning Commission apProval of the cuP' as presently co~stituted. for the Trevi
~ntertainment Center a'nd.a.ny other proposed dul> venues .ofthis magnituQe in
the future.
Agenda Item No. 22
'Page 46 of 128
-
CIty OF ~
LAKB \OLsiNORb
V DREAM E.xTREME~
'City Clerk's Office
130 S. Main Street, Lake Elsinore. CA
(951) 674-3124. Exl. 269
For Official U~e Only
Date Receiyed: . ~ ~ ~
Received By: -,I _ _~
Date Fee Paid: ~j,1Iofj
.
APPEAL OF PLANNING COMMISSION' ACTION FORM
~PollcY 100-8: The purpose of this Policy is to provide a standardized procedure for consideration of appeals
from Planning Commission decisions. Within 15 days of a Planning commiSSiondeecin. person may
appeal a decision to the City Council by fili~g this forrri and submitting a $200 fee. qJ:>>. this policy is
atta'ched with further imoortant Infonnation.
Applicant Info~mation .
Name: Aj~~. P...+e-.\
Mailing Address: ~\, ~ \ CCo~\ V"\o ()I'\"'~
Date: .....5..\ \ 1t \n~ .
City: 1-c. ke e \ ">; t'\ 0 t(!-
St.ate: c...r4
Zip Code: ~~!, 30
.
Phone No.: ( '1 S I) <'-1 ~ - '3 \ ~ ,
Fax No.: ('i~..) C,7'"'- ,...,\~
Subject 'of Appeal Information
Subject of Appeal: l("~v', '- c..~e.s' L f:l w'\. J.., 1-.:,,.. ^"'- \ P t=.i"WVI', 0\- o t.'C.'~D'"
Project No.(s): ~ OYtcl i\.i 0"". , u...(', r c.n--.: ~ Y1 o. ., oc> 15... 0"
Project Applicant: M', c.~~ \ \l..,^~~,^~
Project location: -:;~~S9 M..,,,:>>...,o~ ""T-ro-', \ I L ~ \c.G; e. \.,; "'0 r-t Co"" c,~S".3 0
Date of Planning Commission Action: M~ l.. 1 DO'"'
.
I, the undersigned, hereby appeal the above action of approval/denial by the lake Elsinore Planning
Commission, for the following reasons: (Please cite specific action being appealed.) Attach additional
pages as ne~ded.
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Signature: ~(J~ · Agenda It0m No.2
2
Page 47 of 128
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Agenda ttem No. 22
Page 48 of 128
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.
JUN 2 - Z008
CITY OF LAKE ELSINORE
I PLANNING DIVISION
Best Western
Lake View Inn & Suites
31781 Casino Drive
Lake Elsinore. CA 92530
(951) 674-3131
Fax (951) 674-1719
June 02, 2008
City of Lake Elsinore
Attention: Honorable Mayor Daryl Hickman & Respected City Council members
Robert A. Brady-City Manager Community Development Director-Rolfe Preisendanz, Robin
Chipman- Building & Safety Manager, Tom Weiner-Planning Manager, Barbara Leibold- City
Attorney, Louis Fetherolf- Chief of Police
Re: Conditional Use Permits No. 2008-09 for Trevi Lanes
Dear City of Lake Elsinore,
I have attached photos in regards to where Best Western is positioned to Trevi Lanes. The
pictures taken show where the live entertainment would be and the patio where people would go
out to. If the door to the patio is open the noise from Trevi Lanes would be heard by guests at the
hotel. The other 2 pictures show the back side of Trevi Lanes which shows 2 containers that Mr.
Knight said at the Planning Commission Meeting would be removed within 2 weeks. The picture
was taken on May 30, 2008 which is more than 3 weeks after the Planning Commission Meeting.
On May 24th and May 29th I had complaints from guest in regards to noise from Trevi Lanes.
Therefore, we had brought this problem to the city officials' attention and the police department.
We will continue to have this problem and allowing Trevi Lane to have this permit will
exacerbate the situation for our Hotel. Our business is part of the Lake Elsinore community and
economy. Loss of money towards our Hotel is directly correlated with the loss of money and
tourism for the city.
For our business and the City's best interest, we are strongly opposing to the conditional permit
for Trevi Lanes. We hope you understand and are willing to continue our mutually beneficial
relationship with the city of Lake Elsinore.
Thank you for your time and understanding.
RECEIVED
Sincerely,
~f~
JUN 0 2 2008
CITY CLERKS OFFICE
Ajay Patel (General Manager)
Best Western Lake View Inn & Suites
Each Basi Western holel is independently owned and operated.
Agenda Item No. 22
Page 49 of 128
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A9~nda Item No, 22 -
Page-52 of 128
....
INCIDENT REPORT
OS/2312008 12:38 AM -SHAWN.. Case # 8-1069
Received TIC from RC at ~bout 2310 (5-22-08). I Contacted Sgt Mike Yates 8$ instructed
about 15 minutes later. Sgt Yatesadvi$ed that Trevi had the club open, operating as a
nightclub. He also indicated that there were about 120-150 patrons, a live DJ an4 scantly
I
,clad girls dancing clothed only in lingerie. I told Sgt Yates I'd be there in about 15-20
minutes. Sgt Yales said he wo1,1ld call the patrol guys and asked me to call him back when
I was about 5 minutes away.
At approx' 2325, I met Sgt Yates at the Do-it-Center, joined py approx 20 other dcn>uties
and CSO's. I explained the plan of aCtion as desired by the City, gave them a brief history
report regarding the property and explained that we will be shutting the club down yet
permitting management to anow the patrons to move to the other side of the building to
continue the evenings activities. Sgt Yates explained what'his observations where while
he was at the club as well as any officer Safety concerns. After the brief, the Sgt's laid out
a plan of action.
At about 0020 (12:20 am), joined by about 8 deputies and a Sgt, we entemt the club,
made contact with a door man. who radioed the Manager (Steve Marraccini) who joined
us within 2 minutes near the clubs entrance. As the Mgr approached, aboUt 5 of the
deputies fanned out ,in the club and had the J;Ilu,sic shut off. A oouple deputies and a Sgt
remained with me and I spoke with Steve Marraccini, gave him a NOV and instnicted .
him that by order of the City of Lake Elsinore, the club and the unpermitted activities
must 'noyv' stop and the customers must vacate this portion of the building. I advised Steve
Marraccini that the patrons may be permitted to use the other side of the building that has
been approved by 1tle city. I askefthe manager to make a calm, peaceful and friendly
announcement, informing the patrons that this club must close, adding that he may ask
them to go to the other si4e of the building. The manager complied immediately and
without hesi~tion. However, before Steve Marraccini made the announcement, the DJ
made the announcement that the club. was'closed,. Seconds later, I heard another
announcement being made but, it was at such a low volume, it was too faint an4 not loud
enough to make. I then noticed the patrons began to make their way to the door. The club
was emptied of the patrons within 15-20 minutes. There were no visible issues or acts of
resistance that I observed. The deputies addressed a few issues in the lot as patrons left;
however, they appeared to be minor and resolved within moments. All of the deputies
met back in the lot for a short briefand we left at about 0040-0045 hours; A copy of the
NOV was given to Sgt Yates for his report.
Agenda Item No. 22
Page 53 of 128
FROM:
CITY OF lAKE ELSINORE
REPORT TO PLANNING COMMISSION
CHAIRMAN AND MEMBERS OF THE
PLANNING COMMISSION
ROLFE M. PREISENDANZ,
DIRECTOR OF COMMUNITY DEVELOPMENT
TO:
OWNER:
MAY 6, 2008
TOM WEINER, PLANNING MANAGER
CONDITIONAL USE PERMIT NO. 2008-09; A REQUEST TO
ESTABLISH A LIVE MUSIC, DANCING, AND
ENTERTAINMENT VENUE WITHIN THE RESTAURANT
AREA OF AN EXISTING BOWLING AND ARCADE FACILITY
LOCATED AT 32250 MISSION TRAIL (APN 365-040-024)
LAKE ELSINORE, CA 92530
PHIL WILLIAMS FOR MICHEL KNIGHT/BLUE FLAMINGO
LLC, 26397 BECKMAN COURT, MURRIETA, CA92562
LOUIS AND . ISABELLA DEPASQUALE, 5004 W 92ND
AVENUE, WESTMINSTER CO, 80031
DATE:
PREPARED BY:
PROJECT TITLE:
APPLICANT:
PROJECT REQUEST
The applicant is requesting Conditional Use Permit approval consideration for the
establishment and operation of a live music, dancing, and entertainment venue within the
existing restaurant portion of the "Trevi" Bowling and Entertainment Center. The project site
is located within the C-2 (General Commercial District) Zoning district and has a General
Plan designation of General Commercial.
Review is pursuant to Chapter 17.48 (C-2, General Commercial District), Chapter 17.66
(Parking Requirements). Chapter '17.38 (Non-Residential Development Standards), and
Chapter 17.74 (Conditional Use Permits) of the lake Elsinore Municipal Code (LEMC).
BACKGROUND
The subject building and property was developed in 1989 and was occupied by a K Mart
store until 1997 . The building remained vacant until 2007 , at which time the "Trevi" Bowling
and Entertainment Center began operating from the building.
On March 7, 2007. The Planning Commission approved Conditional Use Permit No. 2007-
Agenda Item No. 22
Page 54 of 128
PLANNING COMMISSION STAFF REPORT
CONDITIONAL USE PERMIT NO. 2008-09
MAY 6, 2008
01, which permitted the applicant to establish the following uses in conjunction with the
bowling facility:
. Sale of general alcohol for "on-site" consumption.
. Outdoor seating in conjunction with a restaurant facility.
. Video arcades in two (2) separate areas of the facility.
PROJECT LOCATION
The approximately nine (9) acre property is developed with an 84,800 square foot single-
story building and is located on the north side of Mission Trail Road between Diamond and
Malaga Drives. The property is located within the C-2 (General Commercial) Zoning district
and has a General Plan designation of General Commercial.
ENVIRONMENTAL SETTING
. " 7,~ ~ 'I,'! h' I,,~ ,. . . -
f. '\ )1 r. \ I' ~ ( I;i 1 : ./ ':. 'PIC- ~ I ~ ,\ ~; ... I , ~ ~ I , ~, ~,;
~ ~,\ ~ l", , .... ~ , , '
Project Site Vacant C-2
Commercial (General Commercial) General Commercial
Building
North Commercial C-2
Center (General Commercial) General Commercial
South Movie C-2
Theater (General Commercial) General Commercial
East Hotel C-2
(General Commercial) General Commercial
West Commercial C-2 East Lake Specific Plan
Center (General Commercial)
PROJECT DESCRIPTION
The applicant is requesting Conditional Use Permit approval for the establishment and
operation of a live music, dancing, and entertainment venue within the existing restaurant
portion of the building. No additional building square footage or modifications to the existing
parking and vehicle circulation de.sign are proposed at this time. Interior improvements,
parking, and analysis related to the requested live entertainment use are discussed below.
Agend~ Item No. 29
Page 55 of 128
PLANNING COMMISSION STAFF REPORT
CONDITIONAL USE PERMIT NO. 200S.Q9
MAY 6, 200S
Interior Imorovements
An approximately 6,000 square foot portion of the building previously identified as a "kids
arcade area" has been modified since the original CUP approval of March, 2007. This area
is now identified as a "meeting/entertainment room" and is currently being used by the Elks
Club for their private functions. Changes to this area, which is located in the northwest
portion of the building, include the following:
. Removal of all video arcade machines and related items.
. Addition of a bar area.
. Addition of a dance floor area.
The existing restaurant area located in the southwest portion of the building remains
unchanged. An area designated for "Live entertainment, OJ, Band, Karaoke" and a dance
floor is identified on the floor plans and reflected in Figure 1 below.
Figure 1 (Restaurant Area)
.......~.,.. ,.......... .,.....~ ........
-
It should be noted that the restaurant area where live entertainment is proposed maintains
a main exterior entrance (shown above) and two (2) other ingress and egress points at
both ends of the connected patio seating area.
Parkina and Circulation
Based on the information provided in the parking study generated by Kunzman and
Associates, Inc. on February 4, 2008 (Attachment 6), peak (maximum) parking demand is
currently 566 parking spaces. This leaves approximately 352 additional parking spaces to .
Agenda Item No. 22
,
- Page 56 of 128
PLANNING COMMISSION STAFF REPORT
CONDITIONAL USE PERMIT NO. 200S..Q9
MAY 6, 200S
absorb any increased parking needs generated by the proposed live entertainment use. It
should be noted that the parking study was required under a condition of approval of the
previously approved CUP. The reciprocal parking and ingress/egress agreement
(Attachment 7 recorded with the Riverside County Clerk in 1988) that reflects shared
parking among the subject property and the adjacent movie theater and casino properties
previously presented in the original CUP is still in effect.
There will be no street improveme'nts or curb cut modifications made along Mission Trail as
part of this request. Parking striping and circulation will remain as is.
CONDITIONAL USE PERMIT ANALYSIS
Live Entertainment
Section 17-48.020 of the LEMC specifies the requirement of an approved Conditional Use
Permit for the establishment of "Dance Halls, discotheques, or any establishment providing
live entertainment." The applicant is proposing to establish two dance floor areas (one
within the restaurant and the other within the portion of the building used by the "Elks") as
well as a stage area for live bands, OJ, karaoke, and other performances. The proposed
hours of operation for live entertainment as indicated by the applicant (Attachment 7) is
from 9 p.m. to midnight only.
A condition of approval has been included limiting the hours in which alcohol can be served
in conjunction with live entertainment; this condition matches the applicanfs listed
operation hours of 9 p.m. to midnight. It should be noted that other areas of the facility
(bowling alley, sports bar, etc.) will be permitted to serve alcohol under the same hours as
approved under CUP 2007-01, which are as follows:
. 11 a.m. to Midnight Monday through Thursday
. 9 a.m. to 2 a.m. on Fridays and Saturdays
. 9 a.m. to Midnight on Sundays.
The two (2) locations within the building where live entertainment is requested (converted
arcadel"Elks" area and the restaurant area) are separate and will not be used in
conjunction with each other. The converted arcadel"Elks" area maintains a private entrance
for its members along the northwest portion of the building. The restaurant area maintains
an entrance at the front of the building as well as two (2) additional entry/exit doors on both
sides of the outdoor patio area adjacent to the restaurant.
Although staff is recommending approval of live entertainment uses within the indicated
areas (Elks and restaurant), staff has included conditions of approval limiting live
entertainment operations be conducted only in conjunction with private parties and
banquets (weddings, anniversaries, corporate events, etc.). Due to concerns related to
public safety, noise, traffic, and existing family uses conducted within the adjacent bowling
'.....y-:<,.
Agenda Item No. 22
- Page 57 of 128
PLANNING COMMISSION STAFF REPORT
CONDITIONAL USE PERMIT NO. 200S..Q9
MAY 6, 200S
alley, arcade, and restaurant; night club, discotheque, concerts, and similar forms of events
will be prohibited.
Other conditions of approval related to live entertainment listed by staff include, but are not
limited to:
. Prohibition of a cover charge, entrance fee, drink minimum, or other similar type of
admission charge for use of the restaurant facility in conjunction with any form of
live entertainment.
. Prohibition of night club, discotheque, concert, comedy club, and other similar uses.
. Prohibition of loitering in and around the facility.
. Maintaining quarterly gross sales of alcoholic beverages below or equal to the gross
sales of food during the same period.
. Requiring Trevi Lanes to provide security personnel for all events where alcohol is
served and prohibiting the use of outside security personnel hired by persons using
the facility for a private party or event.
Staff has also included conditions of approval related to site maintenance. An inspection of
the site conducted by Community Development Staff on April 28, 2008 showed overgrown
vegetation, landscaped areas in need of maintenance and irrigation, outdoor storage of
equipment, and debris strewn about the rear of the property. Staff is recommending that
these items be addressed prior to establishing any live entertainment at the site.
ENVIRONMENTAL DETERMINATION
Pursuant to the California Environmental Quality Act (CECA), Section 15301 (Minor
Alterations to Existing Structures), staff has determined that the proposed project will not
have a significant affect on the environment and shall therefore be exempt from the
provisions of CEQA. Therefore, no additional environmental clearance is necessary for the
project.
RECOMMENDATION
It is recommended that the Planning Commission adopt Resolution No._ approving
Conditional Use Permit No. 2008-09, based on the Findings, Exhibits, and proposed
Conditions of Approval.
;'W~
Agenda Item No. 22
Page 58 of 128
PLANNING COMMISSION STAFF REPORT
CONDITIONAL USE PERMIT NO. 2008-09
MAY 6, 2008
PREPARED BY:
Tom Weiner
Planning Manager
APPROVED BY:
Rolfe Preisendanz
Director of Community Development
ATTACHMENTS:
1. VICINITY MAP
2. PlANNING COMMISSION RESOLUTIONS
3. CONDITIONS OF APPROVAL
4. REDUCTION (8 Yz x 11) OF FLOOR PLAN
5. PARKING STUDY DATED FEBRUARY 4, 2008 BY KUNZMAN AND
ASSOCIATES
6. RECIPROCAL PARKING AND ACCESS AGREEMENT
7. RESPONSE FROM APPLICANT TO COMPLETENESS LETTER FROM
STAFF
8. RIVERSIDE COUNTY FIRE DEPARTMENT CONDITIONS OF APPROVAL
,'/-
Agenda Item No. 22
Page 59 of 128
Attachment 1
VICINITY MAP
CONDITIONAL USE PERMIT NO. 2008-09
"TREVI LANES"
IJ
B~~TGI:t SJ
PLANNING COMMISSION
~AgE3nda Item No. 22
Page 60 of 128
RESOLUTION NO. 200S-47
RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF LAKE ELSINORE, CALIFORNIA, APPROVING
CONDITIONAL USE PERMIT NO. 200S..Q9
I' .
WHEREAS. Michel Knight. Trevi Lanes has initiated proceedings to' request the
approval of Conditional Use Permit No. 2008-09; Conditional Use Permit approval
consideration for the establishment and operation' of a live music, dancing. and
entertainment venue within the existing restaurant portion of the "Trevi" Bowling and
Entertainment Center located at .32250 Mission Trail (APN 365-040-024) Lake Elsinore,
CA 92530 (the "Project") and:
WHEREAS, the City of Lake Elsinore recognizes that certain uses have
operational characteristics that. depending upon the location and design of the use, may
have the potential to negatively impact adjoining properties. businesses or residents
and therefore are permitted subject to the issuance of a conditional use permit. which
allows the City to comprehensively review and approve the use; and
WHEREAS, the Planning Commission of the City of Lake Elsinore has been
delegated with the responsibility of considering and approving, conditionally approving,
or denying conditional use permits; and
WHEREAS, Pursuant to the California Environmental Quality Act (CEQA),
Section 15301 (Minor Alterations to Existing Structures), staff has det~rmined that the'
proposed project will not have a significant affect on the environment and shall therefore
be exempt from the provisions of CEQA. Therefore, no additional environmental
clearance is necessary for the project; and
WHEREAS. on May 6. 2008. at a duly noticed public hearing. the Planning
Commission considered evidence presented by the Community Development
Department and other interested parties with respect to the Project.
NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF LAKE
ELSINORE DOES HEREBY RESOLVE, DETERMINE AND O.RDER AS FOLLOWS:
SECTION 1. The Planning Commission .has considered proposed Conditional
Use Permit No. 2008-09 prior to rendering its decision and finds that the requirements
of Chapter 17.74 of the Lake Elsinore Municipal Code have been satisfied.
SECTION 2. The Planning Commission finds and determines that pursuant to
the California Environmental Quality Act (CEQA). Section 15301 (Minor Alterations to
Existing Structures). the proposed project' will not have a significant affect on the
environment and shall therefore be exempt from the provisions of CEOA. Therefore. no '
additional environmental clearance is necessary for the project; and
Agenda Item No 22
Page 61 of 128
PLANNING COMMISSION RESOLUTION NO. 2008-47
PAGE20F3
SECTION 3. That in accordance with State Planning and Zoning Law and the
Lake Elsinore Municipal Code, the Planning Commission makes the following findings
for approval of CUP 2008-09:
1. The proposed use, on its own merits and within the context of its setting, is in
accord with the objectives of the General Plan and the purpose of the planning
district in which the site is located.
Issuance of this Conditional Use Permit will facilitate the creation of a well
balanced and functional 'mix of residential, commercial, industrial, open space,
recreational and institutional land uses. The proposed land use conforms to the
objectives of the General Plan and the purpose of the commercially zoned
planning district in which the site is located.
2. The proposed use will not be detrimental to the general health, safety, comfort, or
general welfare of persons residing or working within the neighborhood of the
proposed use or the C.ity, or injurious to property or improvements in the
neighborhood or the City.
All applicable City departments and agencies, including the Riverside County
Sheriff, have been afforded the opportunity to review the use permit and their
comments have been addressed in the conditions of approval attached to the
staff report for this Project. Conditions have been applied relating to the
installation and maintenance of security equipment, maintaining adequate staff,
monitoring the sale of alqohol, and parking requirements so as to eliminate any
negative impacts to the general health, safety, comfort, or general welfare of the
surrounding neighborhood or the City.
3. The site for the intended use is adequate in size and shape to accommodate the
use, and for all the yards, setbacks, walls or fences, landscaping, buffers and
other features required by Title 17 of the Lake Elsinore Municipal Code.
The existing building was constructed in 1989 and conforms to development
standards for the indicated zone. Further, the Project is required to maintain.
proper parking availability as indicated in the submitted parking study in order to
maintain current and future needs foroff-street parking at acceptable levels. The
entertainment component of the bowling center is compatible with existing
development and will create a visually pleasing, non-detractive relationship
between proposed and existing projects when all conditions of approval are
applied.
4. The site for the proposed use relates to streets and highways with proper design
both as to width and type of pavement to carry the type and quantity of traffic
generated by the subject use.
The proposed live entertainment component has been reviewed in relation to the
width and type of pavement needed to carry the type and quantity of traffic
generated. The City has adequately evaluated the potential impacts associated
with the proposed facility prior to its approval and has conditioned the project to
Agenda Item No. 22
Page 62 of 128
PLANNING COMMISSION RESOLUTION NO. 2008-47
PAGE 3 OF 3
be served by roads of adequate capacity and design standards to provide
reasonable access by car, trock, and emergency services vehicles.
5. In approving the subject use, there will be no adverse affect on abutting property
or the permitted and normal use thereof.
The Project has been thoroughly reviewed and conditioned by all applicable City
departments and outside agencies, eliminating the potential for any and all
adverse effects on the abutting property when conditions of approval are
followed.
6. Adequate conditions and safeguards pursuant to lake Elsinore Municipal Code
Section 17.74.50 have been incorporated into the approval of the Conditional
Use Permit to insure that the use continues in a manner envisioned by these
.findings for the term of the. use.
Pursuant to Lake Elsinore Municipal Code Section 17.74.050, the request for live
entertainment has been scheduled for consideration and approval of the
Planning Commission at the regularly scheduled meeting on May 6, 2008.
SECTION 4. Based upon the evidence presented, the above findings, and the
attached conditions of approval, the Planning Commission hereby approves Conditional.
Use Permit 2008-09.
SECTION 5. This Resolution shall take effect from and after the date of its
passage and adoption. .
PASSED, APPROVED AND ADOPTED this 6th day of May 2008, by the
following vote:
AYES:
COMMISSIONERS:
O'NEAL, GONZALES, FLORES,
NOES:
COMMISSIONERS:
MENDOZA, ZANElLl
ABSENT: COMMISSIONERS:
ABSTAIN: COMMISSIONERS:
ATTEST:
/Jm1-
Rolfe Preisendanz
Director of Community Development
Agenda Item No. 22
Page 63 of 128
CITY OF LAKE ELSINORE
CONDITIONS OF APPROVAL
PROJECT NAME:
CONDITIONAL USE PERMIT NO. 200S-09; A REQUEST
TO ESTABLISH A LIVE MUSIC, DANCING, AND
ENTERTAINMENT VENUE WITHIN THE RESTAURANT
AREA OF AN EXISTING BOWLING AND ARCADE
FACILITY LOCATED AT 32250 MISSION TRAIL (APN
365-040-(24) LAKE ELSINORE, CA 92530
PLANNING DIVISION
GENERAL CONDITIONS
1. The decision of the Planning Commission shall be final fifteen (15) days from the
date of the decision, unless an appeal has been filed with the City Council pursuant
to the provisions of Chapter 17.80 of the Lake Elsinore Municipal Code.
2. The applicant shall defend (with counsel acceptable to the City), indemnify, and hold
harmless the City, its Officials, Officers, Employees, and Agents from any claim,
action, or proceeding against the City, its Officials, Officers, Employees or Agents to
attach, set aside, void, or annul an approval of the City, its advisory agencies,
appeal boards, or legislative body concerning this Conditional Use Permit.
3. Conditional Use Permit no. 2008-09 will lapse and become void one (1) year of the
approval date unless a building permit is issued and construction commenced and
the project is diligently being pursued toward completion.
4. All Conditions of Approval shall be reproduced upon page one of any building plans
submitted to the Building and Safety Division for Plan Check.
5. Prior to the issuance of a Certificate of Occupancy, the applicant shall sign and
complete an "Acknowledgement of Conditions,n and shall return the executed
original to the Community Development Department for inclusion in the case
records.
6. All conditions reflected on the approved plans shall be used unless modified by the
Applicant and approved by the Community Development Director or designee.
7. All site improvements shall be constructed as indicated on the approved site plan
and floor plan, with revisions as noted herein. All plans submitted for Building
Division plan check shall conform to the submitted plans as modified by the
Conditions of Approval.
Agenda Item t '0. 22
Page 64 of 128
~..'
8. All necessary exterior/ancillary equipment shall be effectively screened from public
view. All proposed screening methods shall be reviewed and approved the
Community Developer Director or designee.
9. The Applicant is to meet and abide by all applicable City Codes and Ordinances.
10.A cash bond of $1,000.00 shall be required for any construction trailers placed on
the site and used during construction. Bonds will be released after removal of
trailers and restoration of the site to an acceptable state, subject to the approval of
the Community Development Director or designee.
11. The Applicant shall comply with the City's Noise Ordinance at all times.
12. The Applicant shall provide landscape improvements and full irrigation to all slope
. areas along Mission Trail and planter areas within the parking area of the property.
Landscape improvements, including functioning irrigation shall be inspected and
approved by the City Landscape Plan Check/Inspector at the applicant's cost.
13. Planting within fifteen feet (15') of ingress/egress points shall be no higher than 36
inches.
14. The applicant shall submit a check in the amount of $64.00 made payable to the
County of Riverside for a Notice of Exemption. The check shall be submitted to the
Planning Division for processing within 48 hours of the projects approval.
15. All requirements of the Riverside County Fire Department and Riverside County
Sheriff Department shall be met and adhered to at all times.
16. A copy of these conditions of approval shall be kept on site at all times and shall be
made available for review to any government official conducting official business.
17. This approval shall be limited to live entertainment in conjunction with private parties
and banquets only.
18. Night clubs, discotheques, music/comedy concerts, and similar types of uses are
prohibited in all areas of the property.
19.Adequate security personnel shall be provided by the applicant for all events
conducting live entertainment (bands, OJ, karaoke, etc.). Security personnel
provided by customers renting the facility is prohibited.
20. The operation shall maintain suitable kitchen facilities for the cooking of an
assortment of foods, which .may be required for meals and adequate seating
arrangements for sit-down patrons provided on the premises.
Agenda Item No. 22
Page 65 of 128
21. Alcoholic beverages are sold or dispensed for consumption on the premises only
when served at tables or sit-down counters by employees of the restaurant.
22. The sale of alcohol for consumption off the premises is prohibited.
23. The owner, manager, or person in charge of the establishment shall be 21 years or
older. At least one such person shall be present on the premises during all
business hours of operation.
24. All improvements on the property will be continuously maintained, including repairs
to structures and replacement of dead or diseased plant material.
25. The Planning Commission reserves the right to hold a publiC hearing to consider the
revocation of this permit, or the imposition of additional conditions, if the Commission
determines that such action is warranted.
26. Sales and service of alcoholic beverages within areas conducting live
entertainment shall be permitted only between 9 p.m. and midnight. Other areas of
thef~cil~ shall maintain the following hours of operation:
. 11 a.m. to 11 p.m. Monday through Thursday
. 9 a.m. to 1 a.m. on Fridays and Saturdays
. 9 a.m. to 11 p.m. on Sundays.
. In the event that hours of operation are extended, alcohol service shall cease
no later than one (1) hour prior to closing.
27. Areas of the premises not including the restaurant area and the "Elks" facility shall .
be maintained as an entertainment/bowling center, restaurant, and arcade and
shall provide a menu containing an assortment of food as offered in such
restaurants. Any discontinuation to the aforementioned uses will require a new
Conditional Use Permit for live entertainment.
28. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales
of food during the same period. The licensee shall at all times maintain records
which reflect separately the gross sale of food and the gross sales of alcoholic
beverages of the licensed business. Said reports shall be kept no less frequently
than on a quarterly basis and shall be made available to the City on demand.
29. No admission charge or cover charge shall be required for any portion of the
facility. At no time shall there be a requirement to purchase a minimum number of
alcoholic beverages.
30. The rear doors of the premises shall be equipped on the inside with an automatic
locking device and shall be closed at all times, and shall not be used as a means
of access by patrons to and from the licensed premises. Temporary use of these
doors for delivery of supplies does not constitute a violation. Further, the doors
Agenda Item No. 22
Page 66 of 128
43. Outdoor storage on any portion of the property is prohibited.
44. All requirements of CUP No. 2007-01 shall be adhered to, unless specifically
modified by this approval (CUP No. 2008-09).
45. All requirements and regulations of the State Department of Alcoholic Beverage
Control (ABC) shall be adhered to at all times.
46. A Uniform Sign Program application shall be submitted and approved for the
detached sign and numerous wall signs that have been installed without Planning
Commission review.
ENGINEERING DIVISION
GENERAL
47. All Public works requirements shall be complied with as a condition of development
as specified in the Lake Elsinore Municipal Code (LEMC) prior to building permit
48.ln accordance with the City's Franchise Agreement for waste disposal & recycling,
the applicant shall be required to contract with CR&R Inc. for removal and disposal
of all waste material, debris, vegetation and other rubbish generated during cleaning,
demolition, clear and grubbing or all other phases of construction.
DRAINAGE
49.AII On-site drainage shall be conveyed to a public facility, or accepted by adjacent
property owners by a notarized letter of drainage acceptance, or conveyed to a
drainage easement. .
50. All natural drainage traversing the site shall be conveyed through the site, or shall be
collected and conveyed by a method approved by the City Engineer.
51.AII roof drains shall not be allowed to outlet directly through coring in the street curb.
Roofs shall drain to a landscaped area. Driveways shall be sloped to drain into
landscaping prior to entering s.treet facilities.
STORMWA TER! CLEANWA TER PROTECTION PROGRAM
52. The City of Lake Elsinore has adopted ordinances for storm water management and
discharge control. In accordance with state and federal law, these local storm water
ordinances prohibit the discharge of waste into storm drain system or local surface
Agenda Item No. 22
Page 68 of 128
waters. This includes non-storm water discharges containing oil, grease,
detergents, trash, or other waste remains. Brochures of "Storm water Pollution,
What You Should Know" describing preventing measures are available at City
Hall.
PLEASE NOTE: The discharge of pollutants into street, gutters, storm drain system, or
waterways -without Regional Water Quality Control Board permit or waver - is strictly
prohibited by local ordinances and state and federal law.
RIVERSIDE COUNTY FIRE DEPARTMENT
See Attachment No.9
Agenda Item No. 22
Page 69 of 128
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A-genda Item No. 22
Page 71 of 128
Attachment 5
@
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February 4, 2008
Mr. Phil Williams
REAL PROPERTY SOLUTIONS
30365 Ainsworth Place
Lake Elsinore, CA 92530
,
Dear Mr. Williams:
INTRODUCTION
The firm of Kunzman Associates is pleased to submit this parking analysis for the
Mission Trail project in the City of Lake Elsinore. Kunzman Associates has been asked
to conduct an analysis of the parking at the Mission Trail project In order to ascertain if
adequate parking spaces is currently provided for the project site. This report
summarizes our methodology, analysis, and findings.
Although this is a technical report, every effort has been made to write the report clearly
and concisely. To assist the reader with those terms unique to transportation
engineering, a glossary of terms Is provided within Appendix A.
DEVELOPMENT DESCRIPTION
The project site Is located in the r:1ortheast comer of the Mission Trail and Malaga Road
intersection (see Figure 1). The project site consists of the Trevi Entertainment Center,
Diamond 8 Cinema, and Lake Elsinore Hotel and Casino. The project site currently
provides a total of 918 parking spaces.
Figure 1 illustrates the aerial photo of the project site. The Trevl Entertainment Center
consists of 48 bowling lanes, 36,465 square feet of commercial use, 2,440 square feet
of restaurant (customer) use, and 880 square feet of restaurant (non-customer) use
(see Figure 2).
A vacant building currently exists at the east comer of the site with an estimated floor
area of 13,000 square feet.
11n TOWN 8t CoUNTRV ROAD, SUITE 34 . ORANGI;. CA 92868-4667
-. .-FHONE.t7141-913-8J83" F"x~ ~714l-973-882l-..-ToLLfRH: (877J-912-1220 - --- .
E-MAIL: MAn." TRAffIC-ENGINEER.COM · WE&: WWW.TRAffIC-ENGINEER.CI"A . diN 22
gen a tem o.
Page 72 of128
pARKING CODE
Based upon the City of Lake Elsinore Parking Code requirements (see Appendix B), the
vacant building requires 1 parking space per 250 square feet for a total of 52 parking
spaces (13,000 x (1/250)) (see Table 1).
PARKING SU~VEY
Based upon discussions with the City of Lake Elsinore staff and the applicant, the peak
period for parking at the project site was determined to be 1:00 PM to 11:00 PM on
Friday and Saturday. To quantify the existing parking demand for the project site, the
existing parking demand was determined by surveying the existing facilities at 30-
minute Intervals on Friday (February 1, 2008) and Saturday (February 2, 2008).
The project parking lots were divided Into five (5) parking zones as shown on Figure 3.
Parking zone A consists of the Trevl Entertainment Center area, parking zone B
consists of the Diamond 8 Cinema area, and parking zones C/D/E consist of the Lake
Elsinore Hotel and Casino area.
The existing parking surveys are shown In Tables 2 and 3. As Indicated in Table 3, the
maximum number of occupied parking spaces at the project site during the peak period
is 566 parked vehicles on Friday from 8:00 PM to 8:30 PM and 456 parked vehicles on
Saturday from 8:00 PM to 9:00 PM. This is a maximum parking occupancy of 62
percent (566/918) and 50 percent (456/918), respectively.
PARKING DE;MAND SUMMARY
As indicated in Table 4, a maximum number of 566 parking spac$s are occupied during
the peak hours. The number of parking spaces required by the City of Lake Elsinore
Parking Code for the vacant building is 52 parking spaces. The number of parking
spaces currently provided by the entire project is 918 parking spaces. A maximum of
618 parking spaces are required to provide sufficient parking, the project currently
provides 918 parking spaces. Sufficient on-site parking Is provided by the project based
upon the parking analysis (see Table 4).
It should be noted that to provide a "conservative- analysis, the procedures developed
by the Urban Land Institute Shared Parklna (2005) have not been used In this parking
analysis. The idea of a shared parking analysis Is that If the various land uses have
peak parking demands at different points in time, or on different days of the week, then
the number of spaces required is not the sum of the parking requirements for each land
use, but rather less. If the peak demands for the various land uses are non-
coincidental, then there is an opportunity for sharing of parking.
CONCLUSIONS
1. The project site Is located In the northeast comer of the Mission Trail and Malaga
Road intersection In the City of Lake Elsinore.
2
Agenda Item No. 22
Page 73 of 128
2. The Mission Trail project currently provides a total of 918 parking spaces.
3. Based upon discussions with the City of Lake Elsinore staff and the applicant, the
peak period for parking at the project site was determined to be 1 :00 PM to 11 :00
PM on Friday and Saturday. .
4. Based upon the City of Lake Elsinore Parking Code requirements (see Appendix B),
the vacant building requires 1 parking space per 250 square feet for a total of 52
parking spaces (13,000 x (1/250)) (see Table 1).
5. Based upon the peak period parking counts, the maximum number of occupied
parking spaces at the project site during the peak period is 566 parked vehides on
Friday from 8:00 PM to 8:30 PM and 456 parked vehldes on Saturday from 8:00 PM
to 9:00 PM. this Is a maximum parking occupancy of 62 percent (566/918) and 50
percent (456/918), respectively.
6. As indicated in Table 4, a maximum number of 566 parking spaces are occupied
during the peak hours. The number of parking spaces required by the City of Lake
Elsinore Parking Code for the vacant building is 52 parking spaces. The number of
parking spaces currently provided by the entire project is 918 parking spaces. A
maximum of 618 parking spaces are required to provide sufficient parking, the
project currently provides 918 parking spaces.
7. Sufficient on-site parking is provided by the project based upon the parking analysis
(see Table 4).
It has been a pleasure to serve your needs on this project. Should you have any
questions or if we can be of further assistance, please do not hesitate to call.
Sincerely,
KUNZMAN ASSOCIATES
KUNZMAN ASSOCIATES
QJ P-j)J.)..
Carl Ballard
Principal Associate
William Kunzman, P.E.
Principal
Professional Registration
expiration Date 3-31-2008
#4118
.... ..__ _..__... ___ ._. _.... .~.."" - '_" .-0" -. .-.-.- .- -_.e3
Agenda Item No. 22
Page 74 of 128
Table 1
Mission Trail Project Parking Spaces Required by City Code
Units
TSF
Parking
R ulred
52
1 TSF _ Thousand Square Feet
I The vacant building has llI'l esllmat8d floor fod8ge err 13,000 square feel
The generaJ carMl8IdaI p&Itdng code IS appIed because err the WlC8rtBIn fWll8l8nd use.
4
Agenda Item No. 22
Page 75 of 12tl
FerIod
A\ollIIIabIe
1:00 PM-1:30 PM
1:30 PM - 2:00 PM
2:00 PM. 2".30 PM
2:30 PM. 3:00 PM
3:00 PM - 3:30 PM
3:30 PM - 4:00 PM
4:00 PM - 4:30 PM
4:30 PM -11:00 PM
5:00 PM - 5:30 PM
5:30 PM - 6:00 PM
6:00 PM. 6:30 PM
:30 PM - 7:00 PM
7:00 PM- 7:30 PM
7:30 PM. 8:00 PM
8:00 PM- 8:30 PM
8:30 PM - 9:00 PM
9:00 PM - 9:30 PM
9".30 PM. 10:00 PM
10:OOPM-1G-.30PM
1. PM-11:OOPM
T'" 2
FrIdaV (......", 1,2001) Plrldna COld
Numb8t ~ GI Number ~ GI
GI OccupIed GI OccupIed
PIrIIId P8ItdrO Pllr\IICI P8ItdrO
24~
26%
26%
mr.
mr.
2K
29%
a1~
~
3K
42%
4ft
51~
-
62%.
. . Malinun lUl'Iber GI occupIecIlB1dnlIlIlICeS -1166 ""**- fnIm 11:00 PM to 1:30 PM
5
Agenda Hem" No. 22
Page 76 of 128
AI
1:00PM-1:30PM
1:30 PM - 2:00 PM
2:00 PM. 2:30 PM
2'.30 PM - 3:00 PM
3:00 PM - 3:30 PM
3:30 PM - ...110 PM
...110 PM - 4:30 PM
4:30 PM - 5:00 PM
5:00 PM - 5:30 PM
5:30 PM - 6:00 PM
6:00 PM - 6:30 PM
6:30 PM- 7:00 PM
7:00 PM - 7:30 PM
7:30 PM - 8:00 PM
8:00 PM - 8:30 PM
8:30 PM - 9:00 PM
9:00 PM-9:30 PM
9".30 PM- 10:00 PM
10:00 PM - 10:30 PM
10' PM-11. PM
TIIbIe 3
&8b.I'day (JIrUIIY 2, 2001) parking CcHn
Number % cI
cI QcQ4lied
PIrklId ~
Vi
NlIIlblr % cI Noolber % cI Number ~ cI NlIIlb8r % cI
cI ~ d QcQ4lied cI ()cQClIed cI ()cQClIed
PIIII8d. .P8rlcIng PIIII8d ParIdnQ PIIII8d I'IrIq PII1l8cI ParIdnQ
~
~
29%
31%
33%
84%
32'Ifo
mr.
44%
44%
43%
40%
44%
*"
lIO'Ilt .
lIO'Ilt .
. . MIldmum runber cI occupled pMdng 8PIC88 - 456 veticIeI tom 8:00 PM 10 9:00 PM
6
Agenda Item No. 22
Page 77 (if 1~a
Table 4
Parking Demand summary
Parking
52
566
618
918
, See Table 1.
Z See Tables 2 8Ild 3.
7
Agenda Item No. 22
Page 78 of i 28
"
Agure 1
Project Location Map
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, ~ i
Kunzman Associates
4118/1
8
Agenda Item tJo. 22
Page 79 of 1 ~8
Figure 2
Trevi EntertaInment Center Site Plan
..
Kunzman Associates
4118/2
.
9
Agenda Item No. 22
Page 80 of 128
Figure 3
Parking ZoneMCilp
...~
@ - Parkklg. ZOne
- - Par1<iIg Zone Bound<<y
Kunzman Associates
4118/3
Agenda Item No. 22
Page 81 of 128
10
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APPENDIX A
Glossary of Transportation Terms
Agenda Item No. 22
Page 82 of 128
GLOSSARY OF TRANSPORTATION TERMS
COMMON ABBREVIATIONS
AC:
ADT:
Caltrans:
DU:
ICU:
LOS:
TSF:
V/C:
VMT:
TERMS
Acres
Average Daily Traffic
California Department of Transportation
Dwelling Unit
Intersection Capacity Utilization
Level of Service
Thousand Square Feet
Volume/Capacity
Vehicle Miles Traveled
AVERAGE DAILY TRAFFIC: The total volume during a year divided by
the number of days In a year. Usually only weekdays are Included.
BANDWIDTH: The number. of seconds of green time available for
through traffic In a signal progression.
BOTTLENECK: A constriction along a travelway that limits the amount
of traffic that can proc8ed downstream from its location.
CAPACITY: The maximum number of vehicles that can be reasonably
expected to pass over a given section of a lane or a roadway in a given
time period.
CHANNELIZATION: The separation or regulation of conflicting traffic
movements into definite paths of travel by the use of pavement
markings, raised islands, or other suitable means to facilitate the safe
and orderly movements of both vehicles and pedestrians.
CLEARANCE INTERVAL: Nearly same as yellow time. If there is an all
red interval after the end of a yellow, then that is also added into the
clearance Interval.
CORDON: An imaginary line around an area across which vehicles,
persons, or other Items are counted (In and out).
CYCLE LENGTH: The time period in seconds required for one complete
signal cycle.
Agenda Item No. 22
Page 83 of 128
._~. ... ---.----... .,
CUL-DE-SAC STREET: A local street open at one end only, and with
speclal provisions for turning around.
DAilY CAPACITY: The daily volume of traffic that will result in a volume
during the peak hour equal to the capacity Qf the roadway.
DELAY: The time consumed while traffic is impeded In its movement by
some element over which It has no control, usually expressed In seconds
per vehicle.
DEMAND RESPONSIVE SIGNAL: Same as traffic-actuated signal.
. DENSITY: The number of vehicles occupying In a unit length of the
through traffic lanes of a roadway at any given Instant. Usually
expressed In vehicles per mile.
DETECTOR: A device that responds to a physical stimulus and
transmits a resulting impulse to the signal controller.
DESIGN SPEED: A speed selected for purposes of design. Features of
a highway, such as curvature, superelevation, and sight distance (upon
which the safe operation of vehicles Is dependent) are correlated to
design speed.
DIRECTIONAL SPLIT: The percent of traffic in the peak direction at any
point In time.
DIVERSION: The rerouting of peak hour traffic to avoid congestion.
FORCED FLOW: Opposite of free flow.
FREE FLOW: Volumes are well below capacity. Vehicles can maneuver
freely and travel Is unimpeded by other traffic.
GAP: Time or distance between successive vehicles In a traffic stream,
rear bumper to front bumper.
HEADWAY: Time or distance spacing between successive vehicles in a
traffic stream, front bumper to front bumper.
INTERCONNECTED SIGNAL SYSTEM: A number of Intersections that
are connected to achieve signal progression.
Agenda Item No. 22
Page 84 of 128
LEVEL OF SERVICE: A qualitative measure of a number of factors,
which include speed and travel time, traffic interruptions, freedom to
maneuver, safety, driving comfort and convenience, and operating costs.
LOOP DETECTOR: A vehicle detector consisting of a loop of wire
embedded in the roadway, energized by alternating current and
producing an output circuit closure when passed over by a vehicle.
MINIMUM ACCEPTABLE GAP: Smallest time headway between
successive vehicles in a traffic stream into which another vehicle is
willing and able to cross or merge.
MULTI-MODAL: More than one mode; such as automobile, bus transit,
rail rapid transit, and bicycle transportation modes.
OFFSET: The time interval in seconds between the beginning of green
at one intersection "and the beginning of green at an adjacent
intersection.
PLATOON: A closely grouped component of traffic that is composed of
several vehicles moving, or standing ready to move, with clear spaces
ahead and behind.
ORIGIN-DESTINATION SURVEY: A survey to determine the point of
origin and the point of destination for a given vehicle trip.
PASSENGER CAR EQUIVALENTS (PCE): One car Is one Passenger
Car Equivalent. A truck is equal to 2 or 3 Passenger Car Equivalents in
that a truck requires longer to start, goes slower, and accelerates slower.
Loaded trucks have a higher Passenger Car Equivalent than empty
trucks.
PEAK HOUR: The 60 consecutive minutes with the highest number of
vehicles. "
PRETIMED SIGNAL: A type of traffic signal that directs traffic to stop
and go on a predetermined time schedule without regard to traffic
conditions. Also, fixed time signal.
PROGRESSION: A term used to describe the progressive movement of
traffic through several signalized Intersections.
Agenda Item No. 22
Page 85 of 128
SCREEN-LINE: An imaginary line or physical feature across which all
trips are counted, normally to verify the validity of mathematical traffic
models.
SIGNAL CYCLE: The time period in seconds required for one complete
sequence of signal Indications.
SIGNAL PHASE: The part of the signal cycle allocated to one or more
traffic movements.
STARTING DELAY: The delay experienced In Initiating the movement
of queued traffic from a stop to an average running speed through a
signalized Intersection.
TRAFFIC-ACTUATED SIGNAL: A type of traffic signal that directs
traffic to stop and go in accordance with the demands of traffic, as
registered by the actuation of detectors.
TRIP: The movement of a person or vehicle from one location (origin) to
another (destination). For example, from home to store to home Is two
trips, not one.
TRIP-END: One end of a trip at either the origin or destination; i.e. each
trip has two trip-ends. A trlp-end occurs when a person, object, or
message is transferred to or from a vehicle.
TRIP GENERATION RATE: The quality of trips produced and/or
attracted by a specific land use stated In terms of units such as per
dwelling, per acre, and per 1,000 square feet of floor space.
TRUCK: A vehicle having dual tires on one or more axles, or having
more than two axles.
UNBALANCED FLOW: Heavier traffic flow In one direction than the
other. On a dally basis, most facilities have balanced flow. During the
peak hours, flow Is seldom balanced In an urban area.
VEHICLE MILES OF TRAVEL: A measure of the amount of usage of a
section of highway, obtained by multiplying the average dally traffic by
length of fadllty In miles.
Agenda Item No. 2~
Page 86 of 128
APPENDIX B
City of Lake Elsinore
Parking Code Requirements
Agenda Item No. 22
-Page 87 Of 128
CITY OF LAKE ELSINORE
ZONING CODE
CHAPTER 17.66
"PARKING RRQJJIREMBNTS"
. SECTIONS:
17.66.010 Purpose
17.66.020 General Provisions
17.66.030 Number of Parking Spaces Required
17.66.040 Size of Parking Spaces and Required Aisle Widths
17.66.050 Loading Space RequirementS
. 17.66.060 Drive Through Establishments
17.66.070 Sh2red and Off-Site Parking
17.66.080 Citculation and Parking Space Layout
17.66.090 Sur&cc of Parking .Areas
17.66.100 Landscaping
17.66.110 Lighting
17.66.120 Parking Lot Permit
17.66.130 Parking and Storage of Commercial Vehicles
17.66.140 Parking and Storage in Residential Zones
~ 17.66.010 ~sc. The purpose of this section is to provide sufficient off-street parking and loading
spaces for all land uses and to assure the provision and maintenance of safe, adequate and well-designcd off-street
parking facilities. It is the intent of this section th2t the number of parking spaces shall be in proportion to the
need created by the particular type of use. 1be standards for parking &ci1ities are intended to reduce street
congestion and traffic hazards, promote vehicular and pedestrian safety and efficient land use. Off-street parking
and loading areas shall be established in a manner which will promote compatibility between parking &.ci1ities and
surrounding neighborhoods, protect property values and enhance the environment through good design by
providing such amenities as landscaping, walls. fenci.og and setbacks, improve the appeamnce of parking lots,
yards. uncovered sales areas and buildingS, control heat, wind and air pollutants, minimize nuisances, and promote
aesthetic values and the general well-being of the residents of the City. Off-street vehicle parking shall be
provided in accordance with this section when the building or structure is constructed or the use of established
additional off-street parking shall be provided in accordance with this section if an cmting building is altered or
dwelling units, apartments or guest rooms are added, or a use is int.enAified by the addition of Boor space or
seating capacity, or there is a change of use, at the time of such altctation, addition, intensification or change of
use.
Section 17.66.020 Genmal Provisions
A. All required parking and loading spaces and driveways shall be maintained in good condition and
available for its intended use as long as the use for which it was required continues to operate or exist.
Except in residential districts, inside a garage, no storage shall encroach into required parking or loading
space or driveway and no vehicles shall be continuously parked in these areas, and all vehicles so parked
shall be operable and have current registration.
B. Where automobile parking spaces are provided and maintained on a lot in connection with a St:l'UCtllte, at
the time this O1apter became effective, are insufficient to meet the requirements for the use with which
they are associated. or where QO such parking has been provided, said structure may be altered or
enlarged. or such use may be extended or intensified only if additional automobile parking spaces are
Agenda Item No. 22
Page 88 of 128
provided to meet the standards for said use in conformity with the tequircments set forth in this OIaptet,
for the eolat:gemcots, extension or addition proposed.
C. Where calculations of the number of spaces required results in a fractional number, the next higher whole
number shaII be used.
D. In cases of mixed use in a building or on a lot, the total requiremcots for off-street parking shaII be the
sum of the requirements for the various uses computed separately.
E. When a garage is specifically required, or provided to meet required parking, entry doors shall be
maintained in an opembIe condition at all times, and no structural alteration or obstruction shall be
permitted within the required pUking area which would reduce the number of J:CqWred parking spaces.
Use of garages shall be limited to vehicular and general storage purposes only and shall not conflict with
any applicable building, housing, or fire Codes.
F. Vacant lots, privately owned lots, and parking lots of commercial and industrial businesses shall not be
used for the advertising and sale of motor vehicles. boats or trailers, or similar property unless they are
duly licensed by the City to do so, except that occupied property may be used for the sale of personal
vehicles of the property owners providing not more than one vehicle may be displayed which is not
otherwise prohibited by the Chapter and subject to the provision.s of Section 17.94.100(8).
G. No vehicle, boat, or ttaiIer shall be parked or stored on any vacant or undeveloped property in any
district, with the exception that no more than three (3) DOn-commc:rcial motor vchicIes which are
operable. cunaldy licensed and registered to the occupant of an abutting developed residential lot may
be parked on undeveloped lots in the R-1 (Single-Family Residential) Zoning District. The portions of
the undeveloped lot which are used for parking sha1I be paved prior to any use for parking, unless paving
is waived for the primary lot pursuant Section 17.66.090.B.
~ 17.66.030 Num~ gf&rkin&~ Reqpired. The following minimum numbers of off-street parking
spaces shall be provided in accordance ~th this Chapter for all new buildings or uses and when any building or
use is altered, extended, changed, or intensified:
A. In commercial districts and generally for commercial uses, including offices, except in the Commercial
Manufacturing District, one (1) parking space shall be provided for each 250 square feet of gross floor
area, unless otherwise specified in subsection (D) below.
B. In the Commercial-Manufacturing District, one (1) parking space shall be provided for each 400 square
feet of unit area up to twenty-thousand (20.000) square feet, pIus one (1) space for each one-thousand
(1,000) square feet of unit area over twenty-thousand (20,000) square feet, plus one (1) space for each
one-thousand (1,000) square feet of outside sales, display or storage area, unless otherwise specified in
subsection (D) below. Parking in this district shall be based on the individual unit size into which a
building is divided and the cumulative total of spaces required for the individual units shall be the
required parking for a building.
C. In Manufacturing Districts, except the CommcrciaI-Manufactuting District, one (1) parking space sha1I be
provided fOr each five-hundred (500) square feet of unit area for up to twenty-thousand (20,000) square
feet, pIus one (1) space fOr each one-thousand (1,000) square feet of unit area over twenty-thousand
(20,000) square feet, and one parking space for every one-thousand (1,000) square feet ofwuehouse
floor area, unless specified in subsection (D) below.
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P,. No. 20.1'0
Agenda Item No. 22
_. Page 89 of 128
1. A request to reduce the number of requited parking sptces may be made to the Planning
Commission concurrent with Design Review of an industrial project or with a proposed change
of use within an industrial building when the applicant determines that the actual number of
needed parking spaces is less than that requhed by the code:. A request for a parking
determination will be by an established fee and will require a separate application.
2. In order for the Planning Commission to grant a puking detemlination findings shall be made.
Said findings may include but shall not be limited to the following:
a. A parking study supports the finding that the number of paddng spaces actually needed
for a devdopmcnt and/or use is less than that required by the code.
b. Adequate off-street parking will be provided for the proposed use.
c. Traffic safety and pedestrian safety will not be affected by the modification of the
puking tequirements.
d. Reduced parking will not affect the health. safety and welfare of the public.
Co Alternative transportation programs exist such as ride sharing. mass transit etc... that
<<duces the actual number of parking spaces needed.
f. Only a prcdetermined portion of the building on the pared is to be occupied.
g. Sufficient area exists on-site for expansion of the puking areA should the occupancy or
use of the structure change.
h. 1ha.t space that would otherwise be declicatcd for parking could be utilized for a
pUlpOsc that enhances the project.
i. The parking detmnination has been conditioned to insun: compliance with the 6ndiogs
and the intent of Section t7.66.030.C.l and 2, and to insun: that additional parking
spaces will be provided per code requirements should demand for puking increase
on-site.
A parking detemlination granting reduced parking requirements may be revoked at anytime if thctc is
evidence of insufficient on-site parking. i.e., "spill over" puking onto a public right-of-way or onto an
adjaCent lot. Upon n:vocation of a parking determination approval the applicant will be required to
submit a new application for a parking determination or provide on-site parking per code requirements.
D. For the following uses the minimum number of parking spaces required shall be as specified bdow. The
re<J.uircd pulcing shall be the cumulative total for all uses on the same site.
1. For residential uses:
a. Single-family detached dwdlings: Two (2) spaces per dwelling unit in a gange. plus two
(2) open spaces. which may be located in the driveway in a tandem position, in &ont of
the garage door.
In lieu of the two (2) open spaces in the driveway, one (1) open space per dwelliog unit, may be
provided else where on the lot or in a common areA in a Planned Unit Development.
Lah EIsi_ Zotring QM . Ciklptw t 7.66 . P""",<< IUfllifUtllfls
P9No. J 01'0
c
Agenda Item NO. 22
F'age 90 of 128
b. For multi-family and attached single-family dwdlings, duplcxes:
1) For studio and ODe bedroom units: one (1) covered space, plus two-thirds
(1./3) opcn space per dwelling unit;
2) For two or more bedrooms: one (1) covered space, plus one and one-third
(1-1/3) open space per dweUingunit. .
2. Auditoriums, churches, theaters and places of assembly: One (1) space per each tbrc:e (3) seats.
Where thete are no fixed scats, one (I) space per twenty-one (21) square feet of floor area in
places of assembly. Where fixed seats consist of pews or benches eighteen (18) lineal inches of
pew or bench shall be considered one (1) seat.
3. BoanUngho\lSCS, fraternities and group living quarters: One (1) space per resident.
4. Bowling alleys: Four (4) spaces per Jane.
5. Oubs, discos, ballrooms, cabarets, cocktallloungcs. dance halls. lodges. and incidental dancing
areas and similar facilities where dancing is the principal use of the area: One (1) parking space
for every thirty (30) square feet of dance floor area. plus requited parking for any dining.
assembly or office uses.
6. Game courts, such as tA:nnis and racquetball: two (2) spaces for each court.
7. Golf courses: Four (4)"spaces per hole.
8. Golf driving ranges: One (1) space per tee.
9. Hospitals. llCIlte care: One (t) space per licensed bed.
10. Hospitals. convalescent and sanitariums, nursing homes, rest homes. retir:ement homes and
similar establishments: One (1) space for each tluee (3) licensed beds.
11. Hotels and motels: One (1) space per room or suite, plus one space per every three (3)
employees on the largest work shift, plus one (1) space per three (3) pctSons to the maximum
capacity of each public meeting and/or banquet room. plus fifty pcrcc:nt (50%) of the spaces
otherwise required for accessory uses (e.g. restaurants and bars).
12. Outdoor display, sales, and storage areas: One (1) space for each one-thousand (1,000) square
feet.
13. Restaurants and other eating. drinking. and food establishmcnts: One (1) space for each
forty-five (45) square feet of customer area, plus one (1) space for each two-hun.dfed (2(0) .
square feet of non-custOmer area.
14. Schools, privatA::
L Elementary and junior high: One (1) space per tA:acher and staff member, plus one (1)
space per two (2) classrooms;
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P.,. Nil. 4 t1f10
-Agenda-Item No. 22
Pa9..e 91 of 128
b. Senior high: One (1) space per teacher and staff member on the latgcst shift, plus five
(5) spaces for every classroom;
c. College: One (1) space per staff member on the largest shift, plus 1m (10) spaces per
classroom;
d Commercial or ttade schools: One (1) space per two (2) students. plus one (1) space per
employee (mcluding &culty) at capacity class atlmdance period;
Co Day Care/Pre-school: One (1) space for each employee plus one (1) space for each tal.
(10) children the facility is designed to accommOdate.
15. Vehicle repair and service: Three (3) spaces for each service bay, plus one (1) space for each
two-hundred- fifty (250) square feet of office. sales. and storage areas.
Section 17.66.040 Size of ParkiQr ~llces and Req}llred Aisle Width.
A. Parking spaces shall have the following minimum clear dimensions and aisle width as indicated below:
Space (10 feet) Aisle Width (10 feet)
30 45 60 90
District Width(t) Length(z) deg. deg. deg. deg.
Residential-covered(3) 10
Residential-uncovered 9
lndustrial-Commercial 9
Industrial-Commercial(.)
Compact 8
Reacational V chicle 10
ParalldSpaces 8
20 28
18 12 15 18 24
18 12 15 18 24
15 12 15 18 24
30 15 18 21 28
23
t. Open or uocovcred IJII"' with side abutting a wall, buiIdiDg. fClKle, or othcc obIttuction IhaII be two feet (2') wider
than the ItUIdard rcquin:d width.
2. Parking lpace length may include a two-foot (2') aI10nncc for vchidc ovcdwIg or a IaAdacapcd -.
3. The tequind dimeosioaa of. garage or carport shaD be measured from the Intaior of the garage or carport.
4. ^ maximum of tweoty-five pm:mt (25%) of the totalnumbcr of puIdog spaces, In ~ And iadustdal
devdopmcoa of IIIO~ than twenty (20) pukiDg IpKCI may be compact IpICCL Compact spaces are aotpeanitled In
IesidcntIIldevdopmeDa. Compact IpKCI sbd be grouped together in Iogica1 bJodcs. equaIlydisttibuted duoughout
a puking lot. IUbjcct to the appcoval of the Community Dcvdopmcnt Dltector. aDd abaJl be deuly awbd
"Compact Cars 00Iy". .
5. FlK multi-car garages or carpora the minimum width for padciag lalla IhaII be nine and ooe-haIf feet ~.1/'l).
B. In commercial districts and for commezcial uses, all puking spaces shall be striped with double lines two
feet (2) apart separating spaces.
c. Parking for the handicapped shall be provided in accocd2nce with state requirements.
s=o.n 17.66.050 T .Illldinr ~ ~ents. An buildings which are newly constructed, altered with respect to
use or occupancy or expanded shall be provided with off-street loading spaces per the following schedule:
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P,.,N.. S '!I 10
Agenda Item No. 22
Page 92 of 128
A.
Square Feet of Unit Space
(Gross Floor Ama)
Loading Space.
Required
1 Type A
1 Type B
Commercial Uses 12.000-20,000
over 20,000
Manufacturing Uses (Including all
uses in the C-M District)
under 7,500
7,500-15,000
15,001-25,000
25,001-40,000
40,001-50,000
For each additional
50,000
1 Type A
1 Type B
2 Type B
2 Type C
3 Type C
1 Type C
1. Loading spaces shall be provided for each individual unit in accordance with the sizes listed.
B. Minimum specifications for loading spaces:
Length
Width
Vettica1
Clearance
Type A
Type B
Type C
20 feet
40 feet
55 feet
12 fcet
12 feet
12 feet
14 feet
14 feet
14 feet
C. Loading spaces shall not encroaCh into any drive aisle or other required spaces.
D. Wherever a loading space is located adjacent to parking spaces there shall be I. protec:tive landscaped
buffer I. minimum of five feet (S~ wide separating the two.
B. Loading spaces shall be located and designed such that uucks shall not need to maneuver or back onto a
public street or alley.
~ 17.66.060 Drive-Thro~ Esmblishments. NotwithsWlding any other provisions of this Chapter,
additional vehicle storage spaces shall be provided for all esmblishments having vehicle pick-up windows as
follows:
A. A drive-through lane with minimum storage for eight (8) vehicles shall be provided at twenty feet (20~
per vehicle.
B. The drive-through lane shall be designed such that it will not interfere with free and orderly circulation of
the parking lot.
C. The drive-through lane shall not encroach upon or block driveways or parking spaces and shall be
separated from adjoining driveways, parking spaces, and property lines by a landscaped planter a
minimum of five feet (S, in width.
Lzl:I ElsituJ" ZO";IIg CoJI- Cbttp/Ir 17.66 - ParAlitrg RlfMil'll/Hlfu
Page No. 601'0
"
Agenda Item No. 22
P~ge 93 of 128
~ 17.66.070 Sbam1 aDd Off-Site fadsiDg. The Planning Commission may approve a Conditional Use
Petrn.it to allow the use of shued and off-site parking requirements to reduce the tot2l number of required on-site
parking spaces for different uses when and also to allow sharing of loading spaces when the following
requirements have been complied with:
A. A parking study addressing the potential peak parking demand and an actual parking survey of the
parldng facility under consideration shall be submitted.
B. Sufficient evidence shall be presented demonstrating that no substantial con8ict in the principal hours or
periods of peak demand for the strUctUreS or uses for which the joint use is proposed will aist.
C. Parties concerned in the use of shared or off-site parking facilities shall provide evidence of agreements
for such use by a proper legal insuu.ment. which shan be recorded in the Office of the County Recorder
with two (2) copies thereof filed with the Planning Division as a condition of any approval.
D. In no case shall the total parking reduction be allowed to exceed fifty pel:CCDt (SOO/o) of the total puking
for all uses combined.
E. Any off-site parking shall be located so that it will adequately serve the use for which it is intended, with
safe and convenient access without unreasonable hazard to pedestrian, vehicular traffic, or traffic
congestion and shall not be detrimental to the use of any business, property or residential neighbodwod
in the vicinity.
Sto!ttion 17.66.080 Circulation.and Pulcini Space ~yout. An
parking areas shall be designed as follows:
A. The location and dimensions o~ aisle areas adjacent to parking spaces shall be arranged in accordance
with the minimum parIdng standards required by this O1aptcr.
B. For all uses other than one-family and two-family dwellings located in residential districts, parking shall
be arranged so as to pcnnit vehicles to move out of the parking area without backing onto a street. No
tandem spaces shall be allowed, except for one-&mily and two-family dwellings.
C. No two-way drive aisle shall be less than twenty feet (20'). No one-way drive aisle width shall be less than
twelve feet (12~.
D. An parking shall be designed to provide complete and through circulation wherever possible. In any
case, adequate turning ndii and turnarounds shall be provided for emergency vehicles and trash and
delivery trUcks.
E. Parking spaces should be located within one-hundred-fifty feet (1 SO, of the use which they are intended
to serve.
F. For any structure: which extends above a drive aisle, the minimum vertical clearance shall be fourteen feet
(14'.
~ 17.66.090 ~ affmiDI AGa. The following standards shall apply to all parking areas required by
this Chapter:
A. The flooring material for guages and carports in all districts shall be portland cement conacte.
LW E/sWnr ZotIing CwII- CINtptIr 17.66 . P,lW<< RIf,,;rrlWllfls
PttgfN",7oJ'O
Agenda Item No. 22
Page 94 of 128
B. All parking and loading spaces and driveways shaD be paved and maintained in good and safe condition
and sha1l be so graded and drained as to dispose of all surface water and to prevent water from running
off onto adjoining property without the permission of the owner of that property. Paving of driveways
for single_family residences may be waived where street improvements are not installed. Drainage
courses and swales in parking lots shall be paved with concrete. All asphalt parking lots shaD receive a
seal coat.
C. Except for single-family and twcrfamily residences all off-street parking and loading spaces shall be
marked by white stripes not less than four inches (4j wide painted on the sur&ced arel&, or by similar
means as approved by the Community Development Director.
~ 17.66.100 Lan~P4 Wherever any parking area, except for singIc-&mi1y dwellings. is provided
landscaping consisting of trees, shrubs. vines. ground covet'. or combinations thereof, and permanent hrigation
shall be installed and permanendy maintained in accordance with the following standards:
A. Where any parking area ordrivcway abuts a street there shall be a minimum setback of fifteen feet (15~
and an average of twenty feet (20~ from the public right-of-way. which shall be fully landscaped and
itrigated unless a greater setback is required by any other provision of this TIde.
B. Where any parking or driveway areas which are intended to serve a coIllJIlCldal or industrial use abuts a
residential district a minimum ten-foot (10~ wide landscaped planter conuining evergreen treeS spaced
not more than thirty feet (30~ apart shall be provided. In addition, a masonry wall a minimum of six feet
(6~ in height shall also be constructed along the property line adjacent to the residential district.
C. Where any parking or driveway abuts a residential or commercial district a landscaped planter a minimum
of five feet (5' in width shall separate the parking area or driveway from the property line, unless a
greater setback is required by any other provisions of this TIde.
D. Intcrnallandscaping in addition to subsection (1). (2). and (3) above. and equal to a minimum of five
percent (5%) of the parking and driveway areas is required and shaD be distributed throughout the
parking area.
E. Alllandscapc planter beds in interior parking areas shall be not less than five feet (5~ in width and
homered by a concrete curb not less than six inches (6j nor more than eight inches (8j in height
adjacent to the parking surface.
F. Parking and driveway areas in commercial and residential zories shall be separated from buildings by a
landscaped planter.
G. Where a drive aisle abuts the side of a parking space a landscaped planter shall separate the parking space
from the drive aisle.
H. At least one (1) fifteen (15) gallon tree shall be provided within the parking area for every ten (10) parking
spaces.
1. Any unused space resulting from the design of the parking area shaD be used for landscape purposes.
J. The height of boundary or interior landscaping shall be limited to a height not to exceed three feet (3~. or
in the case of trees. no branch shall be below six feet (6'. when within fiEtccn feet (15~ of the point of
intcnec:tion of:
LtW Eim.", ZOtIittg CINk . Chap#r 17.66 . PIrii. RMjIlitumUt
p. No. 80/'0
Agend~ ..ltern-N6'.22
Page 95- of -128
1. A vehicular ttafficway or driveway and a street;
2. A vehicular ttafficway or driveway or sidewalk;
3. Two (2) or mon: vehicular trafficways or driveway or stieets.
K. Maintenanee. Required landscaping shall be maintained in a neat, clean. and healthy condition. This
includes pruning. mowing of lawns, wc:eding, n:moval of litter, fertilizing, replacement of plants where
necessary, and the regulat watering of aU plant materiaL '
Section 17.66.110 ligJttirl&. Adequate parlcing lot lighting for security purposes shall be required and mainmined
to effectively illuminate the parking area of aU developments, except for single-&mily and duplex dwellings.
Lighting shall be located and designed so as to preclude the direct glare of light shining onto adjacent property,
sttccts, or into the sky above a horlJontal plane passing through the luminain:.
Scaiw:l17.66.120 &rkiDg Lat fcJ:mit R~. Prior to the occupancy of any building or property except a
single-family residence. an approwl of a puking lot plan shall be obtained from the Planning Division. The
parking lot plan shall be required to contain the following information, which may be provided on separate or
multiple sheets.
A. Name, addn:ss, and location of the development;
B. Scale, north arrow, and vicinity map showing closest major streets and distances to cross streets on each
side;
C. Property lines and lot dimensions;
D. Location and width of all casements;
E. Footprint of all structures and any overhangs or projectioos;
F. Location of all entrances and loading doors;
G. Location of all curbs and wheel'stops;
H. Location, typical dimcosions, and type of surfacing for all driveways, puking and loading spaces, and
thickness of the paving;
I. Location of all trash enclosures, uansfonners, and any equipment outside a building;
J. Striping plan;
K. Location and type of any lighting fixtures;
L Location and types of any signs;
M. Gnding and drainage plan;
N. Landscaping and irrigation plan;
Lah EIsitIDfr ZDIIi"l C4M - Clktplrr 17.66 - Ptriitrg RltjllirrMtllJ
P.No.9ofl0
..
-. -Agenda Jtem No. 22
......, ~~. > ~-----8aga96 of 128
O. Statistical SurnnJar)' of the project including total gross square feet of each building and the total sqU21'e
feet, the nwnbcr of covered, standard, and compact parking spaces, and the total nwnber of puking and
loading spaces.
Section 17.66.130 Parki!lr and Sto~~ of Commercial Vehicles.
A. Definition: For the pw:pose of this section "commercial vehicle" shall mean sclf.propeJkd vehicle used
or maintained for the transportation of persons for bite, compensation or pro6t or used and maintained
primarily for the transportation of property including, but not limited to, tmctors, vans, trailers, pancl
trucks, dwnp trucks, but excluding vans and pickups with wheel bases less than onc-hunc:hed.6fty inches
(150").
B. Restrictions:
1. Parking or storing of commercial vehicles in residentW districts for any length of time is
prohibited, except that commercial vehicles may park for the purpose of making pickups and
deliveries of materials and merchandise from or to any building or site.
2. Commercial vehicles shall not be parked or stored on vacant or undeveloped property in any
district.
Section 17.66.140 Parkinaand Sto~ in.Residential Zones.
A. When a garage is speci6cally required, entty doors shall remain operable at all times, and no structural
alteration or permanent obstruction shall be pcmUttcd within the required parking area. Use of garages
shall be for vehicular and general storage purposes only, and shall not conflict with any applicable
building, housing and fire Codes.
B. Motor vehicles, trailers, boats, and similar equipment may be parked within the requited front yard
setback only in a driveway or parking space which conforms to City Standards. They shall not otherwise
be parked in the required front yard setback. They may be parked behind the required front yard setback
or in a side or rear yard only if they are screened from adjacent properties and the public right.of-way by
a solid fence, wall, or gate a minimwn of six feet (6' in height.
C. No habitation of a trailer, camper. or recreational vehicle shall be allowed except in duly approved
camping areas.
uk" EIsi"", ZO";"l CoM- CbttpIrr 17.66 - Ptriitrg RuJlIin11mIts
P,<<, NtJ. '001'0
Agenda Item No. 22
Page 97 of 128
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Page 99 of 128
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Agenda Item No. 22
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Agenda I.tem No. 22
Page 1 03 of 128
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Page
Attachment 7
~~CC~D\\f~lQ)
For: Lake Elsinore Planning Department
Attention: Tom Weiner (planning manager).
Date: 2-4-08
FEB 2 1 2008
CITY OF LAKE ELSINORE
PLANNING DIVISION
Project Number: 2007-01
Project Type: Conditional Use permit.
Project: For the existing Trevi Bowling and Entertainment facility located at 32250
Mission Trail, Lake Elsinore, CA 92530
Applicant: Michael Knight
The following are responses from comments pertaining to Planning Department
regarding this plan.
1. General Information concerning "Live Entertainment":
a) Proposed types of entertainment have been reflected on floor plans as
requested.
b) Entertainment areas have been reflected as requested on floor plans.
c) Locations of live. entertainment areas are to be conducted have been
reflected on floor plans.
d) Live entertainment operates from 9:00 pm - 12:00 midnight.
e) Alcohol shall.be served from designated bar areas. Bar areas are reflected
on floor plans.
f) About 12 staff personnel shall be present with additional 10 more security
people.
2. The patio/trellis structure was originally reflected in the approved plans, except it
was reflected in the wrong location. A separate drawing reflects current condition.
3. Parking study has been performed and shall be submitted to the city as requested.
4. Shall comply with uniform signage program per city request.
5. Front area has been revitalized.
6. Modifications of previous arcade area have been modified and are currently
reflecting "entertainment and bar" on floor plans. Square footage has also been
listed and times of operation are 9:00 pm to 12:00 midnight.
7. letter of authorization shall be acquired and submitted for CUP.
Agenda Item No. 22
Page 113 of 128
c~
fZ'" . ~.?=", tl.E T.::lC. pi .
LAKE ELSINORE FIRE
CONDITIONS OF APPROVAL
Trevi (Illusions Night Club) CUP 2008-09
Apri12,2008
General Conditions
With respect to the conditions of approval for the referenced project, the Fire Department
recommends the following fire protection measures be provided in accordance with Rive(side County
Ordinances and/or recognize fire protection standards: '
MIN REO FIRE FLOW
Minimum required fire flow shall be 4000 GPM for 4 hour duration at 20 PSI residual operating
pressure, which must be available before any combustible material is placed on the job site. Fire flow
is based on type V-B construction per the 2007 CBC and building(s) having a fire sprinkler system.
ON/OFF LOOPED HYD
A combination of on-site and off site super fire hydrants, on a looped system with the average
spacing between Super fire hydrant (s) (6" x 4" x 2 %" x 2 %") shall be not exceed 350 feet between
hydrants and have a maximum distance of 210 feet from any point on the street or road frontage to a
hydrant as measured along approved vehicular travel ways. The required fire flow shall be available
from any adjacent hydrants (s) in the system.
RAPID ENTRY KNOX BOX
Rapid entry key storage cabinet shall be installed on outside of the building. Plans shall be submitted
to the Lake Elsinore Fire Services for approval prior to installation
WATER CERTIFICATION
The applicant or developer shall be responsible to submit written certification from the water company
noting the location of the existing fire hydrant and that the existing water system is capable of
delivering 4000 GPM fire flow for a 4 hour duration at 20 PSI residual operating pressure. If a water
system currently does not exist, the applicant or developer shall be responsible to provide written
certification that financial arrangements have been made to provide them.
PRIOR TO BUILDING FINAL INSPECTION
FIRE LANES
The applicant shall prepare and submit to the Fire Department for approval, a site plan designating
required fire lanes with appropriate lane painting and/or signs.
PUBLIC TYPE BUILDINGS
SUPER FH/FLOW
Agenda Item No: 22
Page 114 of 128
Minimum required fire flow shall be 4000 GPM for 4 hour duration at 20 PSI residual operating
pressure, which must be available before any combustible material is placed on the job site. Fire flow
is based on typeV-B construction per the 2007 CBC and building(s) having a fire sprinkler system.
The average spacing between Super fire hydrant (s) (6" x 4" x 2 Vi" x 2 Vi ") shall be not exceed 350
feet between hydrants and have a maximum distance of 210 feet from any point on the street or road
frontage to a hydrant as measured along approved vehicular travel ways.
SPRINKLER SYSTEM
Install a complete fire sprinkler system per NFPA 13 2002 edition (130 and 13R system are not
allowed) in all buildings requiring a fire flow of 1500 GPM or greater sprinkler system (s) with pipe
size in excess of 4" inch diameter will require the project structural engineer to certify (wet signature)
the stability of the building system for seismic and gravity loads to support the sprinkler system. All
fire sprinkler risers shall be protected from any physical damage. The post indicator valve and fire
department connection shall be located to the front, within 50 feet of a hydrant, and the minimum of
25 feet from the building (s). A statement that the building (s) will be automatically fire sprinkled must
be included on the title page ofthe building plans. (Current sprinkler plan check fee is $614.00 per
riser)
VOICE FIRE ALARM
Applicant or developer shall be responsible to install a manual and automatic pre-recorded VOICE
Fire Alarm System. Plans must be submitted to the Fire Department for approval prior to installation.
(Current plan check fee Is $627.00)
LOW LEVEL EXIT SIGN
Door - level exit signs, exit markers and exit path marking shall be installed per the Califomia
Building Code.
EXTINGUISHERS
Install portable fire extinguishers with a minimum rating of 2A-10BC and signage. Fire Extinguishers
located in public areas shall be in a recessed cabinet mounted 48" (Inches) to enter above the floor
level with Maximum 4" projection from the wall. Contact Fire Department for proper placement of
equipment prior to installation.
HOOD DUCTS
A U.L. 300 hood duct fire extinguishing .system must be installed over the cooking equipment. Wet
chemical extinguishing system must provide automatic shutdown of all electrical components and
outlets under the hood upon activation. system must be installed by a licensed C-16 contractor. Plans
must be submitted with current fee to the Fire Department for review and approval prior to installation.
Note: A dedicated alarm system is not required to be installed for the exclusive purpose of monitoring
this suppression system. However, a new or pre-existing alarm system must be connected to the
extinguishing system. (*separate fire alarm must be submitted for connection) (Current plan check fee
is $215.00)
TITLE 19
Comply with Title 19 of the California Administrative Code.
"-
Agenda Item No. 22
Page 115.of 128
LAKE ELSINORE FIRE
CONDITIONS OF APPROVAL
Trevi (l\Iusions Night Club) CUP 2008-09
April 2, 2008
General Conditions
With respect to the conditions of approval for the referenced project, the Fire Department
recommends the following fire protection measures be provided in accordance with Riverside County
Ordinances and/or recognize fire protection standards:
MIN REQ FIRE FLOW
Minimum required fire flow shall be 4000 GPM for 4 hour duration at 20 PSI residual operating
pressure, which must be available before any combustible material is placed on the job site. Fire flow
is based on type V-B construction per the 2007 CBC and building(s) having a fire sprinkler system.
ON/OFF LOOPED HYD
A combination of on-site and off site super fire hydrants, on a looped system with the average
spacing between Super fire hydrant (s) (6" x 4" x 2 %" x 2 % ") shall be not exceed 350 feet between
hydrants and have a maximum distance of 210 feet from any point on the street or road frontage to a
hydrant as measured along approved v~hicular travel ways. The required fire flow shall be available
from any adjacent hydrants (s) in the system.
RAPID ENTRY KNOX BOX
Rapid entry key storage cabinet shall be installed on outside of the building. Plans shall be submitted
to the Lake Elsinore Fire Services for approval prior to installation
WATER CERTIFICATION
The applicant or developer shall be responsible to submit written certification from the water company
noting the location of the existing fire hydrant and that the existing water system is capable of
delivering 4000 GPM fire flow for a 4 hour duration at 20 PSI residual operating pressure. If a water
system currently does not exist, the applicant or developer shall be responsible to provide written
certification that financial arrangements have been made to provide them.
PRIOR TO BUILDING FINAL INSPECTION
FIRE LANES
The applicant shall prepare and submit to the Fire Department for approval, a site plan designating
required fire lanes with appropriate lane painting and/or signs.
Agenda item No. _22
Page 116 of 128
PUBLIC TYPE BUILDINGS
SUPER FH/FLOW
Minimum required fire flow shall be 4000 GPM for 4 ho~r duratio~ a~ 20 PSI residual. ope~ating.
pressure, which must be available before any combustible f'!1a~enalls pl~ced ~n the J.ob site. Fire flow
is based on typeV-B construction per the 2007 CBC and bUlldlng(s) having a fire spnnkler system.
The average spacing between Super fire hydrant (s) (6" x 4" x 2 %" x 2 %") shall be not exceed 350
feet between hydrants and have a maximum distance of 210 feet from any point on the street or ~oad
frontage to a hydrant as measured along approved vehicular travel ways.
SPRINKLER SYSTEM
Install a complete fire sprinkler system per NFPA 13 2002 edition (130 and 13R system are not
allowed) in all buildings requiring a fire flow of 1500 GPM or greater sprinkler system (s) with pipe
size in excess of 4" inch diameter will require the project structural engineer to certify (wet signature)
the stability of the building system for seismic and gravity loads to support the sprinkler system. All
fire sprinkler risers shall be protected from any physical damage. The post indicator valve and fire
department connection shall be located to the front, within 50 feet of a hydrant, and the minimum of
25 feet from the building (s). A statement that the building (s) will be automatically fire sprinkled must
be included on the title page of the building plans. (Current sprinkler plan check fee is $614.00 per
riser)
VOICE FIRE ALARM
Applicant or developer shall be responsible to install a manual and automatic pre-recorded VOICE
Fire Alarm System. Plans must be submitted to the Fire Department for approval prior to installation.
(Current plan check fee Is $627.00)
LOW LEVEL EXIT SIGN
Door - level exit signs, exit markers and exit path marking shall be installed per the California
Building Code.
EXTINGUISHERS
Install portable fire extinguishers with a minimum rating of 2A-10BC and signage. Fire Extinguishers
located in public areas shall be in a recessed cabinet mounted 48" (Inches) to enter above the floor
level with Maximum 4" projection from the wall. Contact Fire Department for proper placement of
equipment prior to installation.
HOOD DUCTS
A U.L. 300 hood duct fire extinguishing system must be installed over the cooking equipment. Wet
chemical extinguishing system must pr~vide automatic shutdown of all electrical components and
outlets under the hood upon activation. system must be installed by a licensed C-16 contractor. Plans
must be submitted with current fee to the Fire Department for review and approval prior to installation.
Note: A dedicated alarm system is not required to be installed for the exclusive purpose of monitoring
this suppression system. However, a new or pre-existing alarm system must be connected to the
extinguishing system. (*separate fire alarm must be submitted for connection) (Current plan check fee
is $215.00)
'Agenda Item No. 22
Page 117 of 128
TITLE 19
Comply with Title 19 of the California Administrative Code.
Agenda :tern No. 22
Page 118 of '128
MINUTES
PLANNING COMMISSION MEETING
CITY OF LAKE ELSINORE
183 NORTH MAIN STREET
LAKE ELSINORE, CA 92530
TUESDAY, MAY 6,2008
Also present w
Manager Wein~r,
Seumalo, Planning
Planner
Associ
CALL TO ORDER:
Chairman O'Neal called the regular Planning Com
6:13 p.m.
PLEDGE OF ALLEGIANCE:
Commissioner Flores led the Pledge of N
ROLL CALL
PRESENT: COMMISSIONER
ABSENT:
CONSENT C
PUBLIC HEARING ITEMS
8. Conditional Use Permit No. 2008-09; A request to establish a live
music, dancing, and entertainment venue within the restaurant
of an existing Bowling and Arcade Facility located at 32250
Mission Trail (APN: 365- 040-024)
Chairman O'Neal opened the Public Hearing at 8:00 pm.
Agenda Item No. 22
Page 119 of 128
PAGE 2 - PLANNING COMMISSION MINUTES - MAY 6, 2008
Director of Community Development Preisendanz provided a brief overview of
the proposed project and requested Planning Manager Weiner to review it with
the Commission and answer questions.
Planning Manager Weiner provided an overview of the project and stated that the
applicant is requesting Conditional Use Permit (CUP) approval for the
establishment and operation' of a live music, dancing, and entertainment venue
within the existing restaurant portion of the building. He discussed the interior
improvements that would be made, and parking and circulation and stated that
the Conditions that were recommended include security measures, hours of
operation, alcohol related items, and site maintenance. indicated that staff
received one (1) letter in opposition to this, which ,istributed to the
Commission.
r Weiner if the landscaping can be
,'at a request can be made to the Landlord to
Director of
the City can re.
velopment Presidendanz indicated to Mr. Knight that
Enforcement to handle the security.
Mr. Knight stated that for approximately 6 months, the Lake Elsinore Elks Club
has been utilizing the back area of the building that was the children's arcade
(approximately 8,000 square feet), at no cost, because their building burned. He
continued by stating that they can continue to use it free of charge until they
rebuild and is requesting that this space be used for future events such as
weddings, public events, live. entertainment for concerts, etc. because there is a
need for a facility of this size for various functions.
Agenda Item No, 22
Page 120 of 128
PAGE 3 - PLANNING COMMISSION MINUTES - MAY 6, 2008
REQUESTS TO SPEAK
Alfredo Garcia, Lake Elsinore, California, stated that he and other associates
have been involved in the preparation of the blueprints for Trevi Center. He
indicated that they have been reviewing the requirements and they are doing
their best to meet all the requirements. He stated that he understands that the
City Council, the Planning Commission, and staff would like to do what is best for
the City and its community and they also share that vision.
Alexis Cossna, representing the Best Western Hotel, Lake Elsinore, Califomia,
requested that a permit not be given to Trevi Entert. ent Center. She
indicated that she works at the Hotel behind Trevi Cen a stated that there
has been a lot of noise coming from Trevi Center bands, etc. and the
customers are complaining about the noise a, e ing refunds. She
indicated that there may be problems in the fu e ecau all of the people
that are going to these events. They have police eral times and
said that this could ruin their business.
Bryce EIJ '.,' owner 0 oney Mailer, Temecula, California, stated that he is an
Advisory 815:' ~',Memb f the Temecula Valley People Helping People, and
Ambassador a and Murrieta Chambers of Commerce and that the
requested perml Trevi Center be permanently denied until they begin
abiding by City law. He stated that they owe approximately $14,000 to money to
Money Mailer in Temecula and also owes money to other organizations.
Chairman O'Neal asked that Mr. Ebeling not discuss what Trevi Center owes to
other organizations because he does not represent those organizations.
Mr. Ebeling concluded by stating that Trevi Entertainment Center consistently
ignored City codes, and began construction in January 2007 without having City
permits, he did not complete landscaping, he ran and operated a night club
without permits, and requested that the permit be denied.
Agenda Item No. 22
Page 121 of 128
PAGE 4 - PLANNING COMMISSION MINUTES - MAY 6, 2008
Mr. Knight responded back to Mr. Ebeling regarding his statements and said that
Trevi Entertainment Center has only been in the City for one (1) year and has not
seen any collections on any. of this. He stated that regarding live music being
played at Trevi Entertainment Center, currently the Elks Club play music there 3
times a week with the doors closed and doesn't believe there have been any
complaints made in the last 6 months. He stated that there would not be live
music on the patio and when it is in the building, the doors will always be closed.
He also mentioned that when he started the project, the Director of Community
Development Preisendanz and Planning Manager Weiner suggested that it
would be a great idea if there was a walkway or an escalator between Trevi
Entertainment Center and the Best Western Hotel so t it would give their
guests a way to come to the Center and be entertained.
Chairman O'Neal closed the Public Hearing at 8:3~ .
Commissioner Flores thanked the local busi
against Trevi Lanes. He asked Mr. Patel .
guests regarding the Baseball game bei
Mr. Patel didn't k ."'
. at if the guests are going to Trevi
ir Hotel it would be a benefit for his
r the noise. Commissioner Flores confirmed
music playing the doors to the patio need to be
doors would be closed when there is music playing.
Chairman O'Neal ad with Mr. Knight if there would SSQ uses during the day.
Mr. Knight stated that they are proposing a mesquite BSa on Sundays.
Commissioner Flores stated that he is glad that Trevi Entertainment Center is in
the City. He and his family have had the opportunity to utilize Trevi
Entertainment Center and he believes that the bowling alley and entertainment
center has been needed in the City. He acknowledged that the City has had
issues with Mr. Knight in the past but these issues have been solved and he
believes that Trevi Entertainment Center would be a plus for the City and for (he
citizens of the community.
Agenda Item No. 22
Page 122 of 128
PAGE 5 - PLANNING COMMISSION MINUTES - MAY 6, 2008
Commissioner Mendoza stated that he believes that Mr. Knight's intensions are
great and the entertainment is fantastic. He indicated that he was a strong
supporter of the project even though there was illegal construction going on. He
stated that Mr. Knight failed to abide by the City codes and also indicated that he
requested information from the Sheriffs Department regarding the types of
problems that have occurred there since they have opened. He conveyed that
the Sheriff's Department stated that there have been several problems.
Commissioner Mendoza indicated that he doesn't believe that Mr. Knight is
monitoring the doors when music is playing and said that he cannot currently
support the request for the CUP until he shows good f. and resolves the
issues.
Vice Chair Gonzales stated that he
and the security door was not on
stated to Mr. Patel that.
be a police and se '
Preisendanz if th
ming from Trevi
while the doors
'ng where the
Vice Chair Gonzales asked Mr. Patel if the
Entertainment Center was coming from inside
were open or was the noise coming outsi
customers should not be gathering.
Mr. Patel stated that in October or Novemt)
people at the back side of the building, enterin
were very loud.
Pr . endanz stated that there is a Noise
here is a loitering problem, security needs to
Condition No. 33 regarding monitoring of
oes not have security cameras anywhere.
Mr. Knight st e asked the Police Department where to place the
security cameras dicated that as soon as they let him know where to place
them, there will b additional cameras to go inside, in addition to 76 cameras
that are already in place.
Vice Chair Gonzales asked Mr. Knight what will the facility be utilized for.
Mr. Knight stated that the facility is not a night club, it is being utilized for various
functions such as weddings, parties, etc. and the facility will not be open every
night and there will be no music playing outside.
Vice Chair Gonzales asked what the hours of operation are?
Agenda Item No. 22
Page 1230f 128
PAGE 6 - PLANNING COMMISSION MINUTES - MAY 6,2008
Mr. Knight stated that during the week, they close at 12:00 am and stop serving
alcohol at 11 :00 pm, and on the weekends they close at 2:00 am and stop
serving alcohol at 1 :00 am. He also stated that they will follow the Noise
Ordinance.
Chairman O'Neal stated to Mr. Ebeling that as far as any money that is owed to
him by Mr. Knight, there is no way to confirm or deny this and it has no place at
the Planning Commission meeting.
Chairman O'Neal indicated to Mr. Patel that he sympathizes with him regarding
some of his problems, but stated that he doesn't think t this is Mr. Knight's
problem and stated that they built their Hotel across t t from Lakeview
Hotel which had a view and now has a view of Mr. P Hotel and indicated to
him that these things happen in business and Mr. Knight has a
significant investment in the .community as well f venue that Mr.
Knight has is user friendly. He concluded by s CUP.
relocating the storage containers to
icate this to Planning Manager Weiner
r re~ sted clarification regarding the Conditions of
t club use.
Chairman O'
address these q
Entertainment Cen
e Director of Community Development Preisendanz to
s and asked him to explain how he feels about Trevi
Director of Community Development Preisendanz stated that there have been
problems in the past, but Mr. Knight has resolved these problems. He indicated
that the City is not opposed to a night club there, but the ro~L!est i~ n\~1~ it is a
multi purpose room which would have scheduled events within it and indicated
that it would be called the Illusions Club. He indicated that the CUP on the
application is for live entertainment and recommended that it be operated and
approved as an umbrella for. an entire club and have Conditions of Approval to
support this. He indicated that staff has not received Conditions from the Police
Department and that they will be getting comments from Chief Fethel ~,,'0,
Agenda Item No. 22
Page 124 of 128
PAGE 7 - PLANNING COMMISSION MINUTES - MAY 6, 2008
Chairman O'Neal asked Director of Community Development Preisendanz to
respond to Commissioner Zanelli and Commissioner Mendoza's comments
regarding the problems that Trevi Entertainment Center has had in the past and
explain how the City has deall with these problems.
Director of Community Development Preisendanz stated that there have been
problems in the past and stated that Mr. Knight has agreed to address these
problems. He indicated that there is only one more inspection left for fire and
one more inspection left for building. He reiterated that the City's vision is to
have a club venue, not a full time night club, which would more efficient and
affective for staff, if approved.
Director of Community.
check with the Fire" ~
hazard.
ment to make sure
that according to
. ed.
Commissioner Zanelli stated it is the responsibility
that there is no loitering behind the building; he
what has happened in the past, he advised th
Mr. Knight stated that he will have enou
will be responsible for controlling the crowds... .
that come into the area, this would be a police I
Vice Chair Gonzales asked if Mr.
of the building.
ed that he would need to
believes this could be a fire
reO ndanz concluded by saying that he
n could have a positive venue as long as
olved and Mr. Knight could have an affective and
that staff needs to strike Conditions 17 and 18.
Deputy City A Y S an~ addressed Condition of Approval No. 37 regarding
loitering and rea ondition.
Director of Community Development Preisendanz stated that they were deleting
Condition Numbers 17 and 18, and deleted the first sentence of Condition No.
29.
Chairman O'Neal stated to the other Commissioners that he would be the first to
stand by the other Commissioners if there are any significant problerrt~' ,;c:-.
would like to give Mr. Knight the benefit of the doubt.
MOVED BY FLORES, SECONDED BY GONZALES
AND PASSED BY A VOTE OF 3-2, TO APPROVE
Agenda Item No. 22
Page 125 of 128
PAGE 8 - PLANNING COMMISSION MINUTES - MAY 6,2008
RESOLUTION NO. 2008-47, A RESOLUTION OF
THE PLANNING COMMISSION OF THE CITY OF
LAKE ELSINORE, CALIFORNIA, APPROVING
CONDITIONAL USE PERMIT NO. 2008-09 WITH
THE AMENDED CONDITIONS OF APPROVAL.
INFORMATIONAL
ADJOURNMENT
THERE BEING NO FURTHER BUSINESS,
ADJOURNED THE MEETING AT 9:24 p.m.
Kris Herrington
Office Specialist III
RMAN O'NEAL
Respectfully Submitted,
ATTEST:
Agenda Item No. 22
Page 126 of 128
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Agenda Item No.22
Page 127 of 128
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Agenda Item No. 22
Page 128 of 128
CITY OF ~
LAKE 6LSiNO~
, I
Y DREAM EXTREME",
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22, 2008
SUBJECT: PILOT PROGRAM TO WATER FORECLOSURE PROPERTIES
BackQround
At their regularly scheduled meeting of July 8, 2008, the City Council directed staff to
conduct a pilot program to irrigate foreclosed properties. Staff was to investigate the
"time, cost and effectiveness" of manually irrigating the landscaping of vacant properties
listed on the City's Abandoned/Foreclosed property list. Staff was directed to bring back
a report related to the feasibility of this idea as it relates to the time it takes to water the
landscaping, the cost of fuel and labor and the effectiveness of watering.
Discussion
City staff developed a pilot program over a two day period in which irrigation was
provided to foreclosed properties. On the first day, irrigation was provided to lawn, trees
and shrubs in the Tuscany area and on the second day water was only provided to
trees and shrubs in the Avenues and Downtown area. These two locations provided a
"Worst Case" and a "Best Case" scenario with respect to travel time and watering effort.
Staff contacted the City's landscape maintenance company, Excel Landscape, as well
as the Metropolitan Water District web page for information about keeping plants and
lawns alive through the summer months. The general consensus is that lawns require
approximately 300 gallons per week and trees/shrubs require 16 gallons per week for
each tree/shrub. For an average sized front yard with 11 trees/shrubs the weekly water
need is about 470 gallons. Without watering the lawns, the need drops to an average of
176 gallons per week.
For purposes of this pilot program, water was applied through a 1.5-inch diameter hose
connected to the City's 2000 gallon water truck. A two man crew, one laborer to water
and an equipment operator to drive, began their day at the City Yard and drove to the
Agenda Item No. 23
Page 1 of 3
Pilot Program
July 22,2008
Page 2
designated location and applied water to the front yard landscaping of homes identified
for this test.
Results from day-1. waterinq lawns. trees and shrubs
An average of 263 gallons of water was applied per house. To meet the watering needs
of the plants for lawns, trees and shrubs, requires three water trucks. Two of the three
trucks would be rented (rental trucks come with a driver). Staffing needs for this level
effort are 3-maintenance workers and one operator. Cost would be approximately
$13,1 09/week to maintain 500 properties. This cost includes labor, equipment and fuel.
Results from day-2. waterinq trees and shrubs
An average of 155 gallons of water was applied per house. To meet the watering needs
of the plans for trees and shrubs requires two water trucks. One of the two trucks would
be rented (rental truck comes with a driver). Staffing needs for this level effort are 2-
maintenance workers and one operator. Cost would be approximately $9,369/week to
maintain 500 properties. This cost includes labor, equipment and fuel.
These figures do not take into account normal maintenance activity needs such as a
water truck for the weed abatement program or staffing needs lost from normal services
like street repair, weed abatement, etc.
At the direction of the City Council, staff also looked into alternatives, the options and
costs are listed below:
Castle and Cooke's Proqram
Staff contacted Castle and Cooke regarding their watering program. Alberhill Ranch
has 14 developed properties which have gone through foreclosure. Their staff reported
contracting with a person to water the front yard of each property once a week from a
hose fed from a water truck. On the watering day, each property is irrigated 3-times
during that day and is not irrigated again until the next week. Their contract is for $65/hr
for 8-hours once a week. For City wide purposes, this rate translates to approximately
$18,500/week.
Paintinq the dead qrass qreen
Staff received a proposal from Alliance Environmental & Compliance, Inc. to trim and
edge the lawns, clean and hall all yard work and apply green paint to the lawn. The
service proposal is for $105/house. Assuming 500 houses at $105/house, the City's
cost would be $52,500/application. It is assumed the lawn paint will last 2 to 3 months
but will need to be applied a minimum of once per year.
Contract with existinq landscape company
Staff contacted Excel Landscape and was told that they are not staffed to provide this
service and would not be interested in irrigating private property.
Agenda Item No. 23
Page 2 of 3
Pilot Program
July 22,2008
Page 3
Provide additional water trucks
Staff contacted an equipment rental company to provide additional water trucks to save
wear and tear on the City's truck as well as add more opportunity to cover a larger
number of homes. One 2500 gallon water truck including a driver costs $69/hr. For an
8 hour day the cost is $778/day including a maintenance worker.
Fiscal Impact
Fiscal impact of this program is dependent on what landscaping will be irrigated. The
average monthly cost is between $40,599 and $56,806.
Recommendation
Receive and file the report and provide additional direction to staff.
Prepared by:
Ken A. Seumalo tJb
Director of Public Works
Approved by:
Robert A. Brady
City Manager
Agenda Item No. 23
Page 3 of 3
CITY OF v~
LAKE ,6,LSiNORf:
~ DREAM EXTREME",
REPORT TO CITY COUNCIL
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
ROBERT A. BRADY
CITY MANAGER
DATE:
JULY 22,2008
RESOLUTION AMENDING CITY COUNCIL POLICY 300-3
REGARDING CITY CREDIT CARDS, MEALS, MEETINGS AND
TRAVEL EXPENSES
SUBJECT:
BackQround
The City Council is charged with the responsibility of establishing the laws of the City
of Lake Elsinore through the enactment of ordinances, resolutions and official
policies. Council Policies are an expression of City Council's opinion as to the
conduct of City business and are intended to guide the various functions of the City
and, where necessary, to establish procedures by which functions are performed in a
fair and consistent manner.
In 2006, the City Council completed a comprehensive revision of the City Council
Policies. Part of that review included a complete revision of the City's policy with
respect to the usage of City credit cards set forth in Policy 300-3.
Discussion
During the City Council meeting of May 27, 2008, Councilman Magee asked the
Mayor and City Manager to review the City's credit card policy for City Council
members. The Mayor and City Manager met and directed the City Attorney's office to
prepare a revised policy.
A proposed revised Policy 300-3 has been prepared for City Council consideration
and further direction. A blackline version of the proposed revision is attached for your
review. The revisions address three components of the policy. First, the issuance
and usage of City credit cards to City Council members is eliminated. Additionally, a
largely unused provision relating to City gas cards is also eliminated. Lastly, the
travel and meal policy component is clarified to apply to members of the Council
along with non-elected City boards and commissions.
Agenda Item No. 24
Page 1 of 11
Resolution Amending City Council Policy 300-3
July 22, 2008
Page 2 of 2
Revisions to the City Council Policies are made pursuant to a resolution. A draft
resolution adopting the revised Policy 300-3 is also attached for you review.
Fiscal Impact
None.
Recommendation
Waive further reading and adopt a resolution amending City of Lake Elsinore City
Council Policy 300-3.
Prepared by:
David H. Mann
Assistant City Attorney
Approved by:
Robert A. Brady (}f()(
City Manager ~lJ\J
Attachments:
1. Blackline of amended City Council Policy 300-3.
2. Resolution
Agenda Item No. 24
Page 2 of 11
RESOLUTION NO. 2008-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAKE ELSINORE, CALIFORNIA, AMENDING CITY OF LAKE
ELSINORE CITY COUNCIL POLICY 300-3
WHEREAS, the City Council of the City of Lake Elsinore is charged with the
responsibility of establishing the laws of the City of Lake Elsinore through the enactment
of ordinances, resolutions and official policies; and
WHEREAS, City Council Policies are an expression of City Council's opinion as
to the conduct of City business enacted to guide the various functions of the City and,
where necessary, to establish procedures by which functions are performed in a fair and
consistent manner; and
WHEREAS, the City Council has determined that the adoption of amendments to
City of Lake Elsinore City Council Policy 300-3 is in the best interest of the City and the
community.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. The City Council of the City of Lake Elsinore hereby adopts the City
of Lake Elsinore City Council Policy 300-3 in the form as approved by the City Council
on July 22, 2008. The revised Policy 300-3 shall supercede and replace the existing
Policy 300-3 in its entirety.
SECTION 2. This Resolution shall take effect from and after the date of its
passage and adoption.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council
of the City of Lake Elsinore, California, this 22nd day of July, 2008.
DARYL HICKMAN, MAYOR
CITY OF LAKE ELSINORE
1
Agenda Item No. 24
Page 3 of 11
ATTEST:
VIVIAN M. MUNSON, CITY CLERK
CITY OF LAKE ELSINORE
APPROVED AS TO FORM:
BARBARA ZEID LEIBOLD, CITY ATTORNEY
CITY OF LAKE ELSINORE
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LAKE ELSINORE )
I, VIVIAN M. MUNSON, City Clerk of the City of Lake Elsinore, California, hereby
certify that Resolution No. was adopted by the City Council of the City of
Lake Elsinore at a regular meeting held on the 22nd day of July 2008, and that the same
was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
VIVIAN M. MUNSON
CITY CLERK
2
Agenda Item No. 24
Page 4 of 11
CITY OF LAKE ELSINORE, CALIFORNIA
COUNCIL POLICY MANUAL
SUBJECT: Meals, Meetings Policy No. 300-3
And Travel Expenses
Effective Date: 07/22/08
Page No.1 of 7
BACKGROUND
Previously, the City Council had several policies relating to use of City credit cards,
meetings and travel expenses and reimbursement procedures. These policies were
reviewed, updated~nd(;QnSbliclc;lt~9 following.th~ adoptipn/of AB)234-:
PURPOSE
To set forth the policy for official' City travel" .and to establish procedures for
reimbursement of expenses' incurred by City CounCil members, appointed officials,
memb~rs of special, ~O&[4s,cm~missiQns'''!ld (:ornmittees (collectively, "officials") while
traveling overnigN,on 8,\~.~i~I"qt~.~.\lsiness.
POLICY
General
The City orLak~~lsin?,re, ~ppre?iates t~e .~alue pL~avin~its, pffiyials tr~vel, to,
participate' in," and e:ducatetheiiiselves at professional coIlferences;, ~eminars, ~eetirigs
arid other related tr?iningev~nt~ ~s,they relate to1the 8ffidals':'<?(fici~lgtities. In an effort
to foster and encourage' parllcipatlon in such' 6tyent~'in accordancewifh state law,
Pflrtic:ularly Government Code, Sections 53232 et seq., the City has promulgated the
foregoing' policy for reimbursement of various travel and related expenses incurred by
officials Wh8 attend approvedev~n!s.
"
The primary goal of this policy is toestablish~idelineswhich shalf be 'cOlnpliedwith
when officials fihd themselves arranging' and pa.rlldpatmg in travel, lodging,' and oth~r
approved expenses. Reimbursement is available for actual reasonable-and necessary out-
of-pocket expenses incurred on City business as provided ,herein. When travel and
related expenses are necessary, it is the responsibility of each official to incur these
expenses at the lowest reasona.ble cost to the City cOn1lnensurate with schedules, work,
andtirne. constraints.
'" ::,' ~.., '. _,.' :', ' ': ': -,-,., " ,'~'l L I,. ,:".',' ':,' "'<, ,..:"" -, I,' " ' , "
The City Treasurerancl hi~/h~rd~s~gtl~e shall reviewal~of8~ial' s :charges ~d exp~nse' ,
reimbursements arid report any improper charges to tht(;City Coul,1cil.
, . , ( " " " ..,.... .. t .. .. '., --." " ',"", . ~ ::-: ,
Agendci Item No. 24
Page 5 of 11
,....,
CITY OF LAKE ELSINORE, CALIFORNIA
COUNCIL POLICY; MANUAL
SUBJECT: Meals, Meetings Policy No. 300-3
And Travel Expenses
Page No.2 of 7
Travel Reimbursement
A. Ground Transportation
Airport-to-hoteL shuJtle. seryice should be u.~t;:d. f9r. woun~ transRortation between
an airport or trail!' station and a hotel whenever it IS available. Taxis are to be used
only wheIl the schedule~ shuttle service or other m~thods o(publi(;J~~spor:!atio.l1
are noLcost-effective, are unavailable or incompatible with the City business
mISSIon.
J' f;
B. Rented Vehicles
~ '.~ :" :;" ',; ':,:' ~ ' ; ", .'\i <.' ,'~:
Rental c~rs lll3;yp~q~~(j, ,if~n. official chooses not to,u,s~hi~/her personal vehicle.
Rentals s~ould b'errlClde through the City Manager's bltice. .....
In selecting and accepting rental cars, officials should be sensitive to both cost and
appearance considerations. As with all City expenditures, the community is
justifiaplyc.o.n9emed that City dollars are being stretched as far as possible.
Accordingly, whenever possible officials should avoid requesting or accepting
luxury vehicles. I ' .
Ifarentalcar is, useqon a trip cbmbiningb~sip.ess'andmore .than minimal
personal travel, only that. portion: of the' expense' attributable to 'City' business. is
payable by'the,City;\.th~'official is responsibl~ Jor the..portioIlof;expenst;:
attributable to personal use. ' When several officials are attending the same event
an effort should be ,made to coordinate plans and ifpossible share any needed
rental cars.
.'f
Rental car collision, insurance (oollis,ion. damage, waiver or CDW . ror. damage to
the rental car. ). sh...ouldb..e.. purchased. on ..the. ,,1'... ,.e. n..t."a...l. co.. iltt.a.., ,~".t, .but'do not pUrchase the
liability (PD/PI, for damage to other carsYinsunmce'. . Officials must carry the
name of .the .qity insurer "a,nd, its insl.lIapc~ p~lic:y nUlOber. \YJ:ten renttng
automobiles., Inf9rmMiQn concenting the Gi,ty.'s .in,sPf,er ,and; iJ1s,urancep9Iic,y
numl?~,is posted .9n ,the pplletin bO<Jl"d,designtlteq.(is .'~Not~ce,s."
c.
Parking
Parking. fees. on City travel. are. reimbursabllF .less e~pensive.:yet safe parking
should b~'used when~verpossible. ' ,'1,. 1,,;. ". ". . ,..' · ' .
\, . -, ".:'(',' . :
',> ,
Agehdaltem No. 24
Page 6 of 11
CITY OlrLAKE ELSINORE, CALIFQRNIA
COUNCIL POLICY MANUAL
SUBJECT: Meals, Meetings Policy No. 300-3
And Travel Expenses
Page No. 30f 7
D. Tickets
Officials are responsible, for 'any parking tickets, moving violations, or fines that
they receive while using a vehicle on City business.
E. Airline Travel
" \
Except for reasons of time and/or monetary allocation, transportation for trips of
200 miles or more may be by airline travel. Officials must ,travel using coach fare
or using the lowest' available fare arriving or departing within one hour of the
desired time. Unauthorized airline travel win he billed to the official and will
subjectthe employee to disciplinary actioll \lp'tO and iIlchidiIlg termination.
A. ,M~aJ~R~iQ1l>gr~,~Q1~mt JQr !"()f:aIM~~tipg~
Th~ yity will reimburse meal expenses for meetings within the greater Southern
California area as follows:
,m~~ls ,~ith ()~tsidebusinyss 4 assoc!i~tr~ ,.for "the pUrpose of a business
discussion or the promotion of good working relations
.
.
meals which ar,e,part of a business' program or, which, are officially
sponsored by business or professional associations related to an
employee's workwith the City
.
'. " ~.' ,\ ' \
meals whiph, a.e, ,<>uucilmember bas wh#et;ravel,ing (1). c::ity business
. .' ..., "'" '",'''.. .... .' ",',. .", .,
city official meals as long as City 'business is conducted duiing those
meals.
B. Per Diem
.
1. Officials m~y claim reimbursement forpersonall11eals and incidtmtals in
accordance with the O.'s. (jovenutient's Domestic Per 'nietn Rates in effect for
their travel destinatio'Q., Incidental expenses are defined as fees and tips given to
': ',.,,' .' .., ... : "',., ,'C":.)',:" ','; :.: "',' ,": ',','. ..', ;",,' ";'
p()rters, bf;lggage9arrii;:ir~;,arid b~llhops. ; '
2. The Domestic Per Diem Rates canhe6btail1edby accessing the U.S.
GeneraIService~" Adminis~J;'ation's we1?~ite at,.,~w.p()Ji9yworks.gov or .by
contacting th~,Administrat~ye Services Iiep:aJiW~t1t, . , .'
Agenda Item No. 24
Page 7 of 11
CITY OF LAKE ELSINORE,~^LIFORNl~\
'COUNCIL POLICY MANUAL
SUBJECT: Meals, Meetings Policy No. 300-3
And Travel Expenses
Page No.4 of 7
3. The Domestic Per Diem Rate will be reimbursed for each full day in travel
in lieu of actual meal expenses.
4. An official may not claim the entire per diem rate for travel periods of less
than one full day. The per,diern rate is broken down into standardized meal rates
for bre~kfast, lunch~, all,qdinner., ,For, p~rt\l.llday.; tr~'5el~ p-9ly,th~~l'propriate per
diem meal rate should be claimed. The breakdown of the per dierli rate can be
found ,at the same .U.S. General Services,Administrati~g's web site at
www.policyworks.gov. Under the per diem rates there is a section for M & IE
breakdown. The foll()wi~g times should b~ c()ns~dered when requesting meal
reimbursement for partial days: ,,'
, l .'. 1\'
Befo~e7:~9p'Il1'
Extraordinar.y J1:xp,<<rns~~
By 11 :00 a.m.
12:00 - 6:00 p.m.
After 6:00 p.m.
Meal:
Breakfast
Departure time:1 "
Before 6:00a.m:
Before 1 :00 p.m.
Returning time:
Lunch
Dinner
, ,\
c.
There "may be,'isolatedoc6asions wh~n, for,tl1e"City's .~ene~t" dMiiordinary
expenses fOflliealsand incidental in, ~xcessq( the~~r"d'iem,allQyvapces 'may ,be
justified. ,,' , " ,', ,', "', "
, " , . \
D. Tips or Gratuities
Reaspnable tjps in rela,tiqn to ,services rendered wilI,berejrnbursed. ',In the ,c~S,e ,o'f
meals, tipping is not to exceed 15 percent of the, total cost of the meal; in the case
of taxis,' 1 o percent of the total fare is deerneq,acceptable. If necessary, porters
and bellhops maybe used and tipped from $} to $2 per pag or box.
, ,
Lode:ine:' Reimbursement
Lodging c9sts shFlllnoV~~ce;~4 the IIlaXimumgrpup ,rate ,p~plished by the c0nf~rertce or
. ,:,': ':.' ~, .. .,1 " ,'" ,", ,- ',: : ''''', ';:", _ " " " ' , - _: '-, (
activity sponsor, providea that lodging at the group rate is available to an official at the
time of booking. Iftlre gro;uprate.is not av~ilable, the official shalluse, GQ~par~ble
lodging .t~a.t ,Is consi~t~nt,,\ith, tp.,e,Int~n1a1 Reyerrue ,S~:ry:ic~ ~a:t~,sest~RU~~eq iIl
Publicat,ion463, qr.any spcces$,or publication." " , , . ~. , '"
. ",'. i -, .' --'. '., ""', ""..."- ......... ",- 1
Agenda Item No. 24
Page 8 of 11
--,-' --'----~ :~- - -"-~-
CITY OF LAKE ELSINORE, .CALIFORNIA
COUNCIL POLICY MANUAL
SUBJECT: Meals, Meetings Policy No. 300-3
And Travel Expenses
Page No.5 of 7
Miscellaneous Reimbursement
A. Personal Expenses
The City will not pay for expenses which are of a purely personal nature, even if
incurred while on City ~1J:~i]J.ess. This inclup~~:
. the cost of personal' entertainment (books, theater tickets, movies, sporting
events, etc.)'
· the cost of,ipersonaLcare items (toiletiies, hair styling, manicures, etc)
. valet and laundry service is not reimbursable for business trips of fewer
than' llVe c()ri~ecutive days;uri1essni::bessary to clean clothing soiled while
working' i, "
· the cost 'of' additiOnal'" fraver'itisuhuice 'accidental' itijUfybf 'death while
tra:v~Hng 011 Cjty,business in excess of such insurance already provided by
the CitY. .
B. SpOl'lseandSignHicant Other Accompaniment
Spouses and significant others~ay accol11parly an 6ffici'nl wnen'traYeling' on
business, provided,howeyer, that the cost 'associated with~uch~ccompaniment
shall notbe reimb:Uf,~aPle.
C. PersomU Travel
';'( , ,', . '.', ,.", .
Personal travel {e.g" yac;;ltions, ext'ended,.week.enas, Mdso dn} c<nnbihed\vith
business ,travel ,is., p~rmitted, Any. .qosts.(e.,g.., extr~hpte~.. ,nigh,ts,additiollal
stopovers, :long distance calls and so forth};flssoc.i;lteq withpe~spn~l trayel are. not
reimbursable. ' , , ' .
Procedure for SeelUne: Reimbursement
", .. t, ", :,:':" ~ ~ "-: ", ,',',_ '; , ;
In order to be ,reimbursed for business trips or other expenditures incurred for City
busines~, the official must submit an expense reimbursement fonn to the Administrative
Services Department.; 'E.x.pense Ifonnsmust. be reviewed and approved by the City
Treasurer.
Agenda Item No. 24
page 9 of 11
CITY OF LAKE ELSINORE, CALIFORNIA
COUNCIL POLICY MANUAL
SUBJECT: Meals, Meetings Policy No. 300-3
And Travel Expenses
Page No.6 of 7
An official may submit his/her expense report at any time during the month but no later
than 45 days after the end of the month in which the expense' was incurred. It is the
official's responsibility to submit the expense report in a timely manner.
In addition to providing written documentation of expenses incurred, an official shall
provide brief reports oncP1e~ti~~,s. of c()nfer~nces,thal ,w~re ,~tten~efl<lt, t~e~ e~pense of the
City at the next regular meeting bfthe cIty Council: " ';".' '~' " .
All dbcuments rela.ted tb reirtlbfitSable agencyexpen:ditutes are'public'tecdrdssubject tb'
disclosure under the Califo~ia ~ublic Rec;orgs,Act (Clll,; '(Jov. Code Section 6250 et
~eq.)., , ,i, " , 'i ",1 ,
Reimbursement. Documentation
::_:\':,,',:',_ :_:,','.':' M,.'",:", "" , _._'';, I
Expense reports musthiclude adequate documentation, including:' customer copies of
credit card receipts, receipts,..for ..... hotel ,,' expenses; "'and. 'receipts for. 'cash expenditures;
includfngtneals,parking ,ang ~e\,er~g~s.A.very limi~ed exc~ptionappliesinthose rare
instances . 'where , 'a' receipt, c~ot 'reasopablybe ,obtahied' tfor '. exaIi1pI~, , toUs, . public
transportation, tips)., "',,' , . . ': " , ':<., ,
Officials must be as ~pecific as possible in describip.g each expense. Each expen~e i~~J1?,
should detail the following: !' , ' "
fund or functibhto be charged
'reason for eXpeNSe (for . example, League'. of; California' Cities"conference);
type of expense (for example, meal, travel, hotel)
per~ol1.s "jpvp]"ed (for ~xample, names of people for whom a meal was
purchased) ;,~
Penalties for Viol~tions ()fRehribursementPoiicv
;__,";1 ,- "', .-.. .,. '., ;' '.~, ,':t.,'.,-...: ", - '-, ",',;"..' . ,j':,:>"."
.
.
.
.
Pellaltiesfot\rnisuseofpubIiCres~urc'es or, f~lsifyidg ~xpeIis~revoits jIlviplati~m'of . 1
e~pense reporting polici~sfuay"iri~lu4e, but are not lillUte4t6 the foliQwing:, " .
,(,
.
The loss of r~imbU,fsem~nt privileges. ,
.
Restitution to the City.
." Agenda 'It~m No. 24
Page 1 0 of 11
CITY OF LAKE ELSINORE, CALIFORNIA
COUNCIL POLICY MANUAL
SUBJECT: Meals, Meetings Policy No. 300-3
And Travel Expenses
Page No.7 of 7
.
Civil pena1ti~s for misuse of public resources pursuant to California
Government Code Section 8314.
.
Prosecution for misuse of public resources pursuant to California Penal
Code SectioJ;l42.4
HISTORY
Approved by Resolution No. 2008-_
7712/08. .
i ',,': ~ "-
Agenda Item No. 24
Page 11 of 11
CITY OF ~
LAKE \&,LsiNO~
~.~ DREAM EXTREME...
DATE:
REPORT TO CITY COUNCIL
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
ROBERT A. BRADY
CITY MANAGER
JULY 22, 2008
TO:
FROM:
SUBJECT: APPOINTMENT OF APPROVING BODY FOR DETERMINATIONS OF
PUBLIC CONVENIENCE AND NECCESITY FOR THE DEPARTMENT
OF ALCOHOLIC BEVERAGE CONTROL
Backaround
Section 23958.4 of the Business and Professions Code requires that a city determine
whether or not public convenience and necessity (PCN) would be met by the issuance
of a new alcohol sales license. Typically, this is accomplished by the issuance of a letter
to the State Department of Alcoholic Beverage Control (ABC). If the City does not make
a finding of public convenience and necessity, then the license request would be denied
by ABC. If the City makes the finding, then the license can be issued.
On March 8, 1995, ABC advised the City in writing (Attachment 1) that the local
governing body (City Council) could elect to delegate the duties of determining PCN
findings. On June 2, 1995, the City of Lake Elsinore Police Department responded in
writing (Attachment 2) requesting ABC to forward all alcoholic beverage requests to the
Police Captain.
Review of City Council agendas and minutes between March 8, 1995 and June 2, 1995
did not indicate a formal action had been taken by the City Council regarding delegating
the PCN determination responsibility.
Recommendations
1. Designate the Planning Commission as the authority for determining public
convenience and necessity, unless appealed, whereas the City Council would
assume the responsibility; and
2. Authorize the City Clerk or Director of Community Development to issue letters of
public convenience and necessity. This letter will only be issued after the City
Councilor Planning Commission has approved a conditional use permit for alcohol
Agenda Item No. 25
Page 1 of 5
Delegation of PCN Determination
July 22, 2008
Page 2
sales or has otherwise made a determination regarding a PCN request. If the
Planning Commission or City Council deny a conditional use permit or otherwise
determine that PCN cannot be found, then a letter to that effect will be transmitted to
ABC.
Prepared by:
Tom Weiner ~
Planning Manager
Robert A. Bradv(l fi;
City Manager J\j!V
Approved by:
Attachments
1. Letter dated March 8, 1995 from ABC to City of Lake Elsinore regarding appointment
of PCN determination body.
2. Letter dated June 2, 1995 from City of Lake Elsinore Police Department to ABC.
Agenda Item No. 25
Page 2 of 5
,{
ST.' Tli Ol~ C .''-'FORNI,' U V$INIlSS. TRM-lS''Olrf;, TIO/'l ANI) liOl'Sl1'IG AGGNCY
"m1! WII-"ON. ,:,"'u/j,,,
.,
DEl~ARTMENT OF ALCOHOLIC BEVE~AGE CONTROL
.~:\ IIll{OSIN COUR1'. SUITE 150, SACItAMI!.Nl'O, CA ')'~lI.1~
,']1(,) 26.1.6900
~""
.... .
, ~
March 8t 1995
To: County Board of Supervisors
City Councils
Mayors
, During the..1994 Legislative Session amendments and additions were made to certain
provisions of the Business and Professions Code relating to alcoholic beverage licensing
which affect the .local governing bodies of cities and counties.
Section 23958.4 was added to the Business and Professions Code, to define "undue
concentration" of licenses and to establish the procedure for detennining if public
convenience and necessity will warrant the issuance of a license notwithstanding.a
detennination that there is an undue concentration of licenses. A copy of the chaptered
Assembly bill creating Section 23958.4 is enclosed.
With respect to non-retail licenses, bona fide public eating place licenses, certain
hotel, motel, or specified lodging establishments and retail licenses issued in conjunction
with a beer manufacturing or winegrower's license, if .the applicant ~hows that public
convenience or necessity would be served, a license.m3:Y be issued by the .Department.
In this situation the local governing body does not make a deteimination of-public
convenience and necessity. .However, nothing.would preclude a city 'or county from
protesting the issuance of a license on these grounds or any other grounds. '
With respect to all other retail licenses, most notably, all off-sale beer and wine
licenses, off-sale general licenses. and all other on-sale licenses, the determination of
whether or not public convenience and necessity is met will be detennined,'by the local
goveming body of the appropriat~ city or county. In other words, if there is an undue
concentration of licenses 'in the area of a proposed licensed premises and the .local
governing body determines that issuance of the license would meet public convenience
and 'necessity standards, .the Department of Alcoholic. Beverage Control will be bound by
that detel1'l1ination and.the license could be issued,'assu~ng other factors, such as the
personal qualificationof.the applicant, citizen protests and,othe~'non-public convenience
and necessity.factors do not preclude the ~ssuance of the license. 'On the other hand, if .the
local governing body determines' that public convenience and. necessity would not be
served, that detennin~ltion by itself would preclude ~b.e .iss}l..~~c~ 9f the license by the
Department.
TheDepartment is asking that all determinatioIAs of,QtEfflrE JJt\1l~ <<!9nvenience
and necessity'be in writing and submitted to the-loc!?-l oroce of the Department.
. .'. . MAR 1 .3 1995
Alcoholic. ~ever~e Control Agenda Item No. 25
RIverSide p. q f 5
.L::lH:lJ.SIO 30ISM3AIH ::l8V vI :€I 80DZ-i%lMfiL' 0
ZOO'd
1€90 T8l. 196
As the local" governing body you may elect to delegate the duties of determining
whether 01' not public convenience nnd necessity are met to a ,subordinate agency such
as a zoning, planning, or law enforcement official if desired. If this is your decision please
submit a written notice of such delegation to the Department's Headquarters address
within 30 days of the date of this notice. If such a delegation is not made within that
period we will assume that the local governing body itself will be making these
determinations .
Please send all notifications of delegation of tbese duties to:
Department of Alcoholic Beverage Control
Office of the Director
3810 Rosin Court, Suite 150
Sacramento, CA 95834
We appreciate your cooperation in these matters and we feel that the changes in the
law as outlined above will serve to give local officials the. ability to better deal with
alcoholic beverage licensing issues, .
Sincerely.
"AJ ~.. !/1~LV1~
~;.(.BY~ Q- -
Chief Counsel
.~~--... . -..... ...
...BE'C'EJV ED
. MAR '1 3 1995
Alcoholic -Beverage Control
Riverside
800'd
1890 18l. 196
~~I~~SIa 3aIS~3^IH oav
Agenda Item No. 25
91: 81 8oozPfi.Q~n4 of 5
tOO'd 'lV.LQ,L
J~N-21-1995 14122
ABC-DIRECiOR'S OFFICE
P.02
~
If~;t";'$'."l
..-Ji/L~~""(. I,>,>
{!'it}jof ...cake Zf~ln.o"-e .
Police Dep~rf:!nent
':
/
June .:2, 1995
R,:C....,
-, x: ,! v'.e 0
~~N '1 '~'1995
"':r..~".." ':"'lb:.
o~.'" 1 .. '- .1';'<'1
. .... .:7 ":,i-:.'Oj.".ll
tl""~(lrc'l'<" C. ~
w '.,~.'.l
.Pe~artrne;nt of Al coho} ic 'Beve'rage Control
Office of the Director
3elO Rosin court, suite t~50
.Sacramento, . CA '958,34' '
:RE: Appointment of Law Enforcement ,officer unde~ B&P code .23958.4
J)$ar Sirs,
'1'bis .i8 ib :r:esponse 'to l'o~r let.tor dated, :l<<a.rch 8., '1995, in .regard.s
,to 'the del.egat.ion', bya 'looa'l "governing .body, of, an officert.o
determine wbe!:the:l:' 0:1:' not a publiC! convenienoe and negess:i.ty .are met
in the app~a~a.l ,process of an' IlI.lcohoU.c .bever_g-. lic:ens6 .uncililr
Section 2~958.4 of the Busin~s$ & P~ofe.s~ons Code.
The ~ake ~l.inore Pol~ce Dep.~~m.nt ~eque$ts .that all applica~ions
~o~ alcohol~c beverage 11cen8ea in the city of Lake Elsinor~ be
sen:t -to .the parson ,listed helow:
Capt'a'in 'John H. Boyd .
Lak~ Elsinore .police :De~artment
117 S. .tap,gstaf f
L~ke ,El'sinore. CA 9.2530
We, ~ppreciate :your cooperation .in 'i:his matter,.
.sinoerely,
'LA;RRY tL. SKITH, SHERIF?
~'
, .
. "
.
~ ,R.. Boyd ~pt.a.:i.n
~~l.sinor. 8t"ation
. JHB/ t:rh
1.17'Soll:tb L~ngsralf .$frt/flt . Lake l!lsIno"., CA. ~3SjO 'p X'elepbo"e: (:I0!J) ti74w:J172
iOTAL P. B2
tOO'd
1890 IS.!. 196
~~I~~SIa 3aIS~3^1~ ~8V
Agenda Item No. 25
9l : C l 8ooz~e6t~n~ of 5
LAKE ELSINORE STATION
'g Riverside County Sheriff's Department — Lake Elsinore
333 Limited Avenue, Lake Elsinore, CA 92530 (951) 245 -3300
Stanley Sniff, Sheriff /Coroner
Date: July 17, 2008
To: Captain Louis Fetherolf
From: Sergeant Don Zelon
Re: Calls for Service, Trevi Entertainment Center 06 -10 -08 through 07 -17 -08
Per your request, I looked up all calls at "Trevi Lanes" located at 32250 Mission Trail in Lake
Elsinore between the dates of 6/10/08 and 7/16/08. All of the info from those calls is listed
below. There were 14 calls in total. A few highlights of those calls are as follows:
- 6 of the calls were non - criminal.
- 8 were for misdemeanor offenses (3 of the 8 were assaults, 4 were 415's).
- The earliest call was at 17:12 hours. All of the other calls fell between 2000 hours and 02:36
hours.
- Friday, Saturday, and Sunday nights were busiest. Each of those nights had three calls each.
There were two calls on Tuesday and Wednesday nights each. There was only one call on a
Tuesday night and no calls on Monday nights.
All of the calls are in the table below:
06/13/2008 17:12:41 CVIOL L- 08165092 FRIDAY 27A7M
06/13/2008 22:09:06 SINFO L- 08165115 FRIDAY CANCL
06/13/2008 22:42:42 PATROL L- 08165120 FRIDAY 25Z1N
06/14/2008 02:36:01 415N L- 08166013 SATURDAY 26B1M
06/15/2008 22:55:53 PC243E1 L- 08167120 SUNDAY 13K8M
06/18/2008 20:12:52 242 L- 08170135 WEDNESDAY 13E2M
06/22/2008 20:23:10 SCIRC L- 08174151 SUNDAY 25Z5N
06/26/2008 23:24:57 ACHECK L- 08178142 THURSDAY 25P1N
06/29/2008 00:15:19 415N L- 08181005 SUNDAY 26B1M
07/03/2008 23:50:42 415N L- 08185174 THURSDAY 26B1M
07/05/2008 22:03:40 415 L- 08187170 SATURDAY 24D0M
07/08/2008 00:54:15 AOD L- 08190004 TUESDAY 25A4N
07/12/2008 00:42:59 242 L- 08194005 SATURDAY 13E2M
07/16/2008 23:27:49 UTROUB L- 08198090 WEDNESDAY 25Z1N
1
RIVERSIDE COUNTY SHERIFF - LAKE ELSINORE STATION
Officers Pass -On Log
File No. Date / Time Officer Crime Type
LR08198090 7/17/2008 8:11:24 AM Corporal STITES, Robert
Suspect:
Victim:
Log Entry: Trevy Lanes
At 2330 hours, Watch 1 and Watch 3 units responded to a call at Trevy Lanes of an unknown number of
people fighting in the parking lot. Initial responding units located approximately 150 to 200 juveniles and
adults gathering in the parking lot some of which were fighting. Trevy security was outside standing by but
were unable to control the situation.
Once the initial units pulled into the parking lot, the crowd began to disperse running across Mission Trail to
the Albertson's parking lot, to the Stater Brother's parking lot, and to the movie theatre parking lot.
The security for Trevy said they had approximately 150 - 200 people in the "small club" inside where a fight
broke out. They said they "kicked our the people fighting but the entire crowd moved out into the parking lot
along with numerous people from the other club.
While at Trevy, we learned that 2 Hondas had been stolen from the parking Tots during the course of the
evening.
No victim's were located from the fight and no arrests were made. Per security, this is a weekly occurance.
Tuesday, July 22, 2008 Page 1 of 1
a) Joint City Council /Redevelopment Agency Study Session — July 8, 2008.
b) Regular Meeting — July 8, 2008.
(3) Warrant List Dated July 15, 2008
Recommendation: Authorize payment of Warrant List dated July 15, 2008.
(4) Investment Report — June 2008
Recommendation: Receive and file.
(5) Resolution Confirming Fiscal Year 2008 -09 Special Taxes for CFD 90 -2
(Tuscany Hills Public Improvements)
Recommendation: Waive further reading and adopt a resolution requesting the
tax collector of the County of Riverside to place special taxes on the bills of
certain properties for CFD 90 -02.
PUBLIC HEARINGS
No public hearings.
BUSINESS ITEMS
No business items.
PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 3 MINUTES
EXECUTIVE DIRECTOR COMMENTS
LEGAL COUNSEL COMMENTS
BOARDMEMBER COMMENTS
ADJOURNMENT
The Lake Elsinore Redevelopment Agency will adjourn to a regular meeting to be held
on Tuesday, July 22, 2008, at 5:00 p.m. to be held in the Cultural Center located at 183
N. Main Street, Lake Elsinore, CA 92530.
AFFIDAVIT OF POSTING
I, VIVIAN M. MUNSON, Agency Secretary of the City of Lake Elsinore, do hereby affirm
that a copy of the foregoing agenda was posted at City Hall, 72 hours in advance of this
meeting.
/ /ss // / 7, d V
VIVIAN M. MUNSON D DATE
AGENCY SECRETARY
a) Joint City Council /Redevelopment Agency Study Session — July 8, 2008.
b) Regular Meeting — July 8, 2008.
(3) Warrant List Dated July 15, 2008
Recommendation: Authorize payment of Warrant List dated July 15, 2008.
(4) Investment Report — June 2008
Recommendation: Receive and file.
(5) Resolution Confirming Fiscal Year 2008 -09 Special Taxes for CFD 90 -2
(Tuscany Hills Public Improvements)
Recommendation: Waive further reading and adopt a resolution requesting the
tax collector of the County of Riverside to place special taxes on the bills of
certain properties for CFD 90 -02.
PUBLIC HEARINGS
No public hearings.
BUSINESS ITEMS
No business items.
PUBLIC COMMENTS — NON- AGENDIZED ITEMS — 3 MINUTES
EXECUTIVE DIRECTOR COMMENTS
LEGAL COUNSEL COMMENTS
BOARDMEMBER COMMENTS
ADJOURNMENT
The Lake Elsinore Redevelopment Agency will adjourn to a regular meeting to be held
on Tuesday, July 22, 2008, at 5:00 p.m. to be held in the Cultural Center located at 183
N. Main Street, Lake Elsinore, CA 92530.
AFFIDAVIT OF POSTING
I, VIVIAN M. MUNSON, Agency Secretary of the City of Lake Elsinore, do hereby affirm
that a copy of the foregoing agenda was posted at City Hall, 72 hours in advance of this
meeting.
/ /ss // )>u,/ /7, a-o o Y
VIVIAN M. MUNSON DATE
AGENCY SECRETARY
CITY OF .
L4KL r L
DREAM EXTREME
REPORT TO THE REDEVELOPMENT AGENCY
TO: HONORABLE CHAIRMAN
AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: ROBERT A. BRADY
EXECUTIVE DIRECTOR
DATE: JULY 22, 2008
SUBJECT: APPROVAL OF MINUTES
Discussion
The following Redevelopment Agency minutes are for approval as follows:
a) Joint City Council /Redevelopment Agency Study Session — July 8, 2008
b) Regular Meeting — July 8, 2008
Recommendation
Concur with City Council approval of all submitted Joint City Council /Redevelopment
Agency Study Session Minutes and all regular meeting Redevelopment Agency minutes
as submitted.
Prepared by: Vivian M. Munso
Agency Secreta
Approved by: Robert A. Brady
Executive Directo
Agenda Item No. 2
Page 1 of 5
MINUTES
REDEVELOPMENT AGENCY MEETING
CITY OF LAKE ELSINORE
183 NORTH MAIN STREET
LAKE ELSINORE, CALIFORNIA
TUESDAY, JULY 8, 2008
CALL TO ORDER — 5:00 P.M.
Chairman Buckley called the Redevelopment Agency meeting to order at 5:08 p.m.
ROLL CALL
PRESENT: CHAIRMAN BUCKLEY
VICE -CHAIR SCHIFFNER
MEMBER HICKMAN
MEMBER KELLEY
MEMBER MAGEE
ABSENT: NONE
CLOSED SESSION
Agency Counsel Mann indicated the following item was to be discussed during Closed
Session:
(1) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8)
Property: APN 379 - 230 -001
Agency Negotiator: Executive Director Brady
Negotiating parties: Lake Elsinore Redevelopment Agency, Corman Leigh
Tozai Lakeshore and Central Valley Coalition for Affordable Housing
Under negotiation: Price and terms of payment
Agency Counsel indicated any action taken during Closed Session would be reported
on during the regular portion of the meeting. Regular Redevelopment Agency meeting
was recessed into Closed Session at 5:00 p.m.
RECONVENE IN PUBLIC SESSION (7:00 P.M)
ROLL CALL — 7:00 P.M.
PRESENT: CHAIRMAN BUCKLEY
VICE -CHAIR SCHIFFNER
MEMBER HICKMAN
1 Agenda Item No. 2
Page 2 of 5
MEMBER KELLEY
MEMBER MAGEE
ABSENT: NONE
Also present were Executive Director Brady, Agency Counsel Mann, Administrative
Services Director Pressey, Captain Fetherolf, Information /Communications Manager
Dennis, Director of Public Works /City Engineer Seumalo, Director of Community
Development Preisendanz, Director of Parks and Recreation Gonzales, Fire Chief
Hendershot, Building Division Chipman and Agency Secretary Munson.
CLOSED SESSION REPORT
Agency Counsel Mann reported on discussions undertaken during Closed Session. No
reportable action was taken.
PUBLIC COMMENTS — NON - AGENDIZED ITEMS —1 MINUTE
There were no public comments.
PUBLIC COMMENTS — AGENDIZED ITEMS — 3 MINUTES
There were no public comments.
AGENCY APPROVES CONSENT CALENDAR NO. 2 AND 3
The following items were listed on the Consent Calendar for Agency approval:
(2) Approval of Redevelopment Agency Minutes
Recommendations: Approve the following minutes:
a) Joint City Council /Redevelopment Agency Study Session — June 24,
2008.
b) Regular Meeting - June 24, 2008.
(3) Warrant List Dated June 30, 2008
Recommendation: Authorize payment of Warrant List dated June 30, 2008.
Councilman Buckley requested the minutes of the Regular Meeting of June 24, 2008,
reflect a correction of the term to read "Bird Tract" and be made part of a motion.
It was moved by Member Hickman and seconded by Member Magee to approve
Consent Calendar Item Nos. 2 and 3, to include amendment to minutes.
2 Agenda Item No. 2
Page 3of5
The following vote resulted:
AYES: CHAIRMAN BUCKLEY
VICE -CHAIR SCHIFFNER
MEMBER HICKMAN
MEMBER KELLEY
MEMBER MAGEE
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
PUBLIC HEARINGS
There were no public hearing items.
BUSINESS ITEMS
There were no business items.
PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 3 MINUTES
There were no public comments.
EXECUTIVE DIRECTOR COMMENTS
No comments.
LEGAL COUNSEL COMMENTS
No comments.
MEMBER COMMENTS
No comments.
ADJOURNMENT
It was the consensus of the Redevelopment Agency to adjourn to a regular meeting on
July 22, 2008, at 5:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake
Elsinore, CA, 92530.
3 Agenda Item No. 2
Page 4 of 5
The following vote resulted:
AYES: CHAIRMAN BUCKLEY
VICE -CHAIR SCHIFFNER
MEMBER HICKMAN
MEMBER KELLEY
MEMBER MAGEE
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Chairman Buckley adjourned the meeting at 8:10 p.m.
THOMAS BUCKLEY, CHAIRMAN
REDEVELOPMENT AGENCY
ATTEST:
VIVIAN M. MUNSON
AGENCY SECRETARY
4 Agenda Item No. 2
Page 5 of 5
City of Lake Elsinore
Calendar of Events July 22 - August 12 , 2008
(00L CENTERS — Community Action Partnership of Riverside County is coordinating
Cool Centers to provide drop -in sites for vulnerable individuals, seniors, the disabled
and others in need of temporary relief from the heat. For more information please call:
Summer Energy Crisis Hotline on: 1 888 636 8676
✓‘ednesday ''7 #h Annual Pirate Treasure Reverse Drawing
✓23 July "6:00 pm - 10:00 pm
✓S`torm Stadium
500 Diamond Drive
For information: LEVCC (951) 245 -8848
Thursday ✓(EVCC Business Mixer
,l44 July 5,30 pm - 7:30 pm
Jfhe Links at Summerly
29381 Village Pkwy
Lake Elsinore, CA 92530
For information: LEVCC (951) 245 -8848
This month's mixer will be hosted by The Links at
Summerly Golf Club. Join the Lake Elsinore Valley Chamber of
Commerce at our monthly Business Networking Mixer. This is a
great opportunity to meet other community members and showcase
your business with a raffle prize.
✓ Y
F rida ✓A imal Friends of the Valleys - Grand Reopening of Puppy.Mc ula 1
25 - 26 July pm
29001 Bastron St.
Lake Elsinore
For information: CaII 951 - 471 -8344
Animal Friends of the Valleys will be hosting the Grand Reopening
new puppy and small dog modular that replaces the one destroyed
in the tragic last February fire. A dedication and ribbon cutting
ceremony will be held on July 25 at 1 p.m. Celebrations will include
half price adoptions every day during the week of July 21 and tours
of the facility and refreshments on the days of the event. AFV has
partnered with Bob Buster from the 1st District Riverside County, to
provide Spay and Neuter Vouchers using some of the area's local
vets. Vouchers are $100 per dog and $50 per cat off the surgical
procedure.
d Saturda Y ake Elsinore Cruise Day — Car Show
Jul /5 — 8pm
26 y chin Street
For information — (951) 681 4605 D.J. Gary
Lake Elsinore Downtown Merchants Association will be hosting the
Car show every 4th Saturday of the month. There will be monthly
featured vehicles. This Saturday the featured theme will be
`Teardrop Trailers' / Woodys & Surfboards.
/ Market
V31July 'x:00 pm — 7:00 pm
Historic Downtown Lake Elsinore at Main & Peck
For information — (951) 285 8136
Thursdays 'M VIES IN THE PARK, After Dark
July pm
ummerlake Park,
600 W. Broadway
FREE to all!
For information: CaII the Community Center on Wednesday night
prior to movie night at (951) 245 0442
New this summer, the Parks & Recreation staff will be out at a local
park with activities and movies. No registration is required and
movies are subject to change. Bring blankets, chairs and your own
snacks as we sit under the stars in the bowl at Summerlake Park
for some good old fashioned fun! This week's feature is
"THE BEE MOVIE."
Saturday ✓ usehold Hazardous Waste
August :OOam — 2:OOpm
521 N. Langstaff (adjacent to City Yard)
For information — (951) 674 3124 — Ext. 245
The City of Lake Elsinore and the County of Riverside sponsors the
Household Hazardous waste collections site on the first Saturday of
each month. HHW is made up of waste normally found in or
around your home. Loads cannot exceed 5 gallons or 50 pounds.
Daily '" A Program — Lakeside High School
, 4 ru 8 Aug Lakeside High School Pool
32592 Riverside Drive
For information: Community Center— (951) 245 0442
Open Swim: Mon thru Fri 1:30 — 4:00 pm
Mon thru Wed (evening) 5:30 — 8:00 pm
CITY OF
LADE ' LSINC RE
DREAM EXTREME
REPORT TO THE REDEVELOPMENT AGENCY
TO: HONORABLE CHAIRMAN
AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: ROBERT A. BRADY
EXECUTIVE DIRECTOR
DATE: JULY 22, 2008
SUBJECT: CLOSED SESSION REPORTS
Discussion
(1 a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8)
Property: APN 373 - 073 -003, -009 through -012, -016 through -020, 373 - 081 -001
through -006, -012, -013, -016, -017, 373 - 082 -005 through -014
Agency Negotiator: Executive Director Brady
Negotiating parties: Lake Elsinore Redevelopment Agency and M. Miller and K.
Hengen
Under negotiation: Price and terms of payment
Recommendation
Recess prior to adjournment of tonight's meeting in order to conduct an executive
(closed) session.
Prepared by: Vivian M. Munso107
Agency Secretary
Approved by: Robert A. Brady 1
Executive Director 411
Agenda Item No. 1
Page 1 of 1
CITY OF
LAKE 6LSINOR
E
DREAM EXTREME,.
REPORT TO THE REDEVELOPMENT AGENCY
TO: HONORABLE CHAIRMAN
AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: ROBERT A. BRADY
EXECUTIVE DIRECTOR
DATE: JULY 22, 2008
SUBJECT: WARRANT LIST DATED JULY 15, 2008
Discussion
The warrant list is a listing of all general checks issued since the prior Warrant, List.
Recommendation
Authorize payment of Warrant List dated July 15, 2008.
Prepared By: Matt N. Pressey
Director Of Administrative Services
Approved By: Robert A. Brady
Executive Directo l.���`''
Agenda Item No. 3
Page 1 of 3
JULY 15, 2008 LAKE ELSINORE WARRANT
REDEVELOPMENT AGENCY SUMMARY
FUN D# FUND DESCRIPTION TOTAL
910 R.D.A. AREA 1 FUND $ 150.21
914 20% HOUSING SET ASIDE 864.80
920 R.D.A. AREA 2 FUND 720.60
930 R.D.A. AREA 3 FUND 2,543.71
952 C.F.D. 90 -2 DEBT SERVICE FUND 550.00
GRAND TOTAL $ 4,829.32
7/16/2008 Warrant 071508 1 of 1 Agenda Item No. 3
Page 2 of 3
JULY 15, 2008 LAKE ELSINORE WARRANT LIST
REDEVELOPMENT AGENCY
CHECK# VENDOR NAME AMOUNT
5994 KEYSER MARSTON ASSOCIATES $ 132.50
5995 LEIBOLD, MCCLENDON & MANN 4,146.82
5996 LEWIS, BRISBOIS, BISGAARD, SMITH, L.L.P. 100.00
5997 NBS GOVERNMENT FINANCE GROUP 450.00
TOTAL $ 4,829.32
7/16/2008 Warrant 071508 1 of 1 Agenda Item No. 3
Page 3 of 3
CITY OF
LAKE LSINOR
'3 DREAM EXTREME.
REPORT TO THE REDEVELOPMENT AGENCY
TO: HONORABLE CHAIRMAN
AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: ROBERT A. BRADY
EXECUTIVE DIRECTOR
DATE: JULY 22, 2008
SUBJECT: INVESTMENT REPORT — JUNE 2008
Discussion
The Investment Report is a listing of all funds invested for the Redevelopment Agency
as of the date shown on the report.
Recommendation
Receive and file.
Prepared By: James R. Riley
Finance Manager
Reviewed By: Matt N. Presse
Director of Admini ative Services/ RDA Treasurer
Approved By: Robert A. Brady It
Executive Director 01
Agenda Item No. 4
Page 1 of 2
REDEVELOPMENT AGENCY FOR THE
CITY OF LAKE ELSINORE
MONTHLY REPORT OF INVESTMENTS
JUNE 2008
INTEREST DATE MATURITY
RATE PURCHASED RATE AMOUNT
Local Agency
Investment Fund 2.894% Daily 24 -Hour $ 34,602,362.09
INVESTMENT TOTAL $ 34,602,362.09
I certify that this report accurately reflects all pooled investments and it is in conformity with the
investment policy as approved by the City Council on June 24, 2008. A copy of this policy is
available in the office of the City Clerk. The pooled investments shown above provide
sufficient cash flow liquidity to meet the next six months estimated expenditures.
Matt N. Pressev
Investment Officer
July 22, 2008
Date
Agenda Item No. 4
Page 2 of 2
CI FY OF
LA ILL, C ,LSI 0IZ .
R F D ' VE[.OPN1F N °(
AGENCY
REPORT TO REDEVELOPMENT AGENCY
TO: HONORABLE CHAIRMAN
AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: ROBERT A. BRADY
EXECUTIVE DIRECTOR
DATE: JULY 22, 2008
SUBJECT: RESOLUTION CONFIRMING FISCAL YEAR 2008 -09 SPECIAL TAXES
FOR CFD 90 -2 (TUSCANY HILLS PUBLIC IMPROVEMENTS)
Background
The RDA is required by the County of Riverside to provide certified resolutions to the
Auditor /Controller's office each year to confirm special taxes for the tax roll.
Discussion
This is the eighteenth year for special taxes on CFD 90 -2. Total parcels remained the
same as last year. Total charges increased by $191,184.80, from $1,639,296.50 to
$1,830,481.30. The average increase per parcel is approximately 11.7 %. Property
owners will experience an average increase of $187.25 this year. The increase is due
to a 1.7% increase in the debt service payment on the bonds and an expected
delinquency rate of 10% for FY 2008 -09.
The City has seen a rise in the rate of special tax delinquencies and foreclosures due to
delinquencies. In order to make sure money is available to pay the required debt
service payment on the bonds, the CFD is authorized to increase the special tax by up
to 10% on each parcel for anticipated delinquencies.
Fiscal Impact
There is no fiscal impact directly associated with this item. The RDA charges
administrative fees and an amount sufficient to cover direct costs as well as the bonded
debt services.
Agenda Item No. 5
Page 1 of 5
Resolution Confirming FY 2008 -09 Special Taxes for CFD 90 -2
July 22, 2008
Page 2
Recommendation
Waive further reading and adopt a resolution requesting the Tax Collector of the County
of Riverside to place special taxes on the bills of certain properties for CFD 90 -2.
Prepared by: Matt N. Presse
Director of Admi Native Services
Approved by: Robert A. Bradyl1 IL
City Manager !/
Agenda Item No. 5
Page 2of5
RESOLUTION NO.
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF
THE CITY OF LAKE ELSINORE, CALIFORNIA, REQUESTING
THE TAX COLLECTOR OF THE COUNTY OF RIVERSIDE TO
PLACE SPECIAL TAXES ON THE BILLS OF CERTAIN
PROPERTIES FOR CFD 90 -2
WHEREAS, the Board of Directors of the Redevelopment Agency of the City
of Lake Elsinore, California (the "Agency "), has heretofore instituted and conducted
proceedings under the terms and provisions of the Mello -Roos Community Facilities Act of
1982 (the "Act "), being Chapter 25 of Part 1 of Division 2 of Title 5 (commencing at Section
53311) of the State of California Government Code for the acquisition and construction of
certain public works of improvements, together with appurtenances and appurtenant work
in a special tax district designated as COMMUNITY FACILITIES DISTRICT NO. 90 -2
(TUSCANY HILLS PUBLIC IMPROVEMENTS), hereinafter referred to as CFD 90 -2; and
WHEREAS, in Agency Resolution RDA No. 90 -6 adopted on October 24,
1990, the "Resolution of Intention "; Agency Resolution No. RDA 90 -12 entitled "A
Resolution Declaring Results of Special Election and Directing Recording of Notice of
Special Tax Lien", adopted November 27, 1990; and Agency Ordinance No. RDA 1 entitled
"An Ordinance of the Governing Board of the Redevelopment Agency of the City of Lake
Elsinore Levying Special Taxes Within the Redevelopment Agency of the City of Lake
Elsinore Community Facilities District No. 90 -2 (Tuscany Hills Public Improvements) ",
adopted December 11, 1990; and
WHEREAS, all special taxes in this district were levied without regard to
property valuation.
NOW, THEREFORE, the City Council of the City of Lake Elsinore, California,
does hereby resolve as follows:
SECTION 1. That the portion of the principal, interest and other costs related
to CFD 90 -2 due or coming due through June 30, 2009, be placed on the County Tax Rolls
and be collected by the Riverside County Tax Collector, as provided for in Exhibit "A" (a
summary of fixed charges).
SECTION 2. That the properties to be so assessed and the related amounts
are submitted on CD as requested by the Riverside County Tax Collector, further identified
as County Fund No. 68 -2364.
SECTION 3. This resolution shall take effect from and after the date of its
passage and adoption.
1
Agenda Item No. 5
Page 3of5
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Redevelopment Agency of the City of Lake Elsinore, California, on this 22 day of July
2008.
THOMAS BUCKLEY, CHAIRMAN
REDEVELOPMENT AGENCY
ATTEST:
VIVIAN M. MUNSON
AGENCY SECRETARY
APPROVED AS TO FORM:
BARBARA ZEID LEIBOLD
AGENCY COUNSEL
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LAKE ELSINORE )
I, VIVIAN M. MUNSON, Agency Secretary of the City of Lake Elsinore, California,
hereby certify that Resolution No. was adopted by the Redevelopment
Agency of the City of Lake Elsinore at a regular meeting held on the 22 day of July
2008, and that the same was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
VIVIAN M. MUNSON
AGENCY SECRETARY
Agenda Item No. 5
2 Page 4 of 5
REDEVELOPMENT AGENCY OF THE
CITY OF LAKE ELSINORE
EXHIBIT "A"
COMMUNITY FACILITIES DISTRICT 90 -2
(TUSCANY HILLS PUBLIC IMPROVEMENTS)
SUMMARY OF FIXED CHARGES FOR TAX ROLL
FISCAL YEAR 2008 -09
FUND NUMBER 68 -2364
TOTAL PARCELS 1,021
TOTAL CHARGES $1,830,481.30
Agenda Item No. 5
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