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Home My WebLink About09-28-2010 SS (2)MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, SEPTEMBER 28, 2010 CALL TO ORDER Mayor Melendez called the Joint Study Session to order at 4:02 p.m. She advised the public that City Attorney Leibold would join the meeting later. ROLL CALL PRESENT: MAYOR MELENDEZ COUNCIL MEMBER HICKMAN COUNCIL MEMBER MAGEE ABSENT: MAYOR PRO TEM BHUTTA (arrived at 4:58 p.m.) COUNCIL MEMBER BUCKLEY (arrived at 5:02 p.m.) Also present: City Manager Brady, City Attorney Leibold, City Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, and Interim City Clerk Cowley. CITY COUNCIL CLOSED SESSION (1 a) CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (a) of Gov't Code § 54956.9) In Re the Darwin Rogers Booster Trust Dated 7/27/2005 (Riverside Superior Court Case No. RIP 095857 (1 b) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case PRESENTATIONS / CEREMONIALS PRESENTATION OF VERIZON LITERACY GRANT TO ELSINORE FIRST ASSISTANCE CENTER - PROJECT ELSINORE READ WESTERN RIVERSIDE COUNTY OF GOVERNMENTS AND SOUTHERN CALIFORNIA EDISON PRESENTATION ON WESTERN RIVERSIDE ENERGY LEADER PARTNERSHIP UPDATE Joint City Council Study Session September 28, 2010 Page 2 of 7 RIVERSIDE COUNTY REGISTRAR OF VOTERS PRESENTATION ON VOTING OPTIONS FOR ELECTION City Clerk Cowley confirmed that all recipients would be present at the 7:00 p.m. meeting. PUBLIC COMMENTS - NON-AGENDIZED ITEMS -1 MINUTE There were none. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the following minutes: a) Regular City Council Meetings - August 24, 2010 and September 14, 2010. b) Joint City Council /Redevelopment Agency Meeting -August 24, 2010. (3) Warrant List Dated September 15, 2010 Recommendation: Authorize payment of Warrant List dated September 15, 2010. Council Member Magee asked about the following warrants: • Warrant No. 104075 to SC Engineering in the amount of $75,664.00 relating to the 1-15/Railroad Canyon Interchange Street Improvements. He stated that on more than one occasion he asked that this item not be approved as a warrant, but rather all invoices come to the City Council for more control. He stated as long as this warrant appears on the list, he would not vote in favor of the payment until there is a permit issued. Mayor Melendez asked the Director of Administrative Services Riley if it was possible to have that warrant separated from the warrant list. Director of Administrative Services Riley replied that he would speak to his staff regarding that issue. Director of Public Works Seumalo understood Council Member Magee's request and stated he would bring it forward as a Business Item at the next City Council Meeting. He stated staff is currently finalizing the environmental study and the project is moving forward. He stated the advancements of the payments Joint City Council Study Session September 28, 2010 Page 3 of 7 were contingent on designs, getting a team together and running into funding issues. He stated that staff has applied for a Tiger II Grant and is waiting for the outcome of the grant. (4) Investment Report for August 2010 Recommendation: It is recommended the City Council receive and file. (5) Custody Agreement with Union Bank for CFD No 2006-1 Recommendation: It is recommended the City Council authorize the City Manager to execute the Custody Agreement between the City and Union Bank of California for CFD No. 2006-1 (Summerly). Council Member Hickman asked for clarification regarding this CFD. Mr. Dennis Anderson with Francisco & Associates stated this particular CFD does not go through Union Bank; however there is a new developer and things are beginning to move forward. Mr. Anderson stated they would like to have Union Bank hold and process the funds. He indicated there may be an approximate 40% reduction in the tax rates. (6) Notice of Cessation of Special Tax - 31776 Indian Springs Road Recommendation: It is recommended the City Council direct the City Clerk to execute the Notice of Cessation of Special Tax for 31776 Indian Spring Road and submit the executed document to the Riverside County Recorder's Office for recordation. Council Member Magee asked staff what the amount of the Special Tax was for. Dennis Anderson with Francisco & Associates responded by saying the payoff amount was $38,000 which covers the remaining principal balance of the bonds. (7) Resolution of the City Council to vacate a Portion of Right-Of-Way Known as Lake Street (Formally Known as Robb Road Recommendation: It is recommended that the City Council adopt Resolution No. 2010-061 approving the Summary Vacation of a Portion of Lake Street. (8) Resolution of the City Council Establishing the Speed Limit on McVicker Canyon Park Road Recommendation: It is recommended the City Council adopt Resolution No. 2010-062 establishing the prima facie speed limit for McVicker Canyon Park Road. Joint City Council Study Session Page 4 of 7 September 28, 2010 Council Member Magee advised that all of Council received an email from Charles & Tricia Almiron of 29410 Star Ridge Drive opposing to the speed limit increase on McVicker Canyon Park Road and Palomar Drive. He stated he would like to have the item continued off calendar and have the engineering staff work with Captain Fontneau to see if there could be an alternative solution. Council Member Hickman suggested having a stop sign installed on Palomar. Director of Public Works indicated that he spoke to the Police Chief regarding the review of Palomar Road. He stated that he has met with some of the neighbors on McVicker Canyon Park Road Road. He indicated that one of the neighbors expressed concerns relative to the Fire Station on McVicker Canyon Park Road and a nearby school. Mayor Melendez recommended taking into consideration the weather, as it could have an impact on the conditions of the road. Council Member Magee reminded the public that this area did receive snow at one time. (9) Rosetta Canyon Fire Station and Park Project Notice of Completion Recommendation: It is recommended the City Council: (1) File the Notice of Completion with the County Recorder; (2) Accept the improvement within the City Right of Way into the City maintained system; and (3) Release all retention monies 35-days after the filing of the Notice of Completion. PUBLIC HEARING(S) There are none. APPEAL(S) There are none. BUSINESS ITEM(S) (10) Consideration of Approval of CDBG Supplemental Agreement 2010-2011 Recommendation: It is recommended the City Council authorize the Mayor to execute the supplemental agreement with the County of Riverside for the use of Community Development Block Grant funds. The City Council recessed and convened to the Redevelopment Agency at 4:17 p.m. REDEVELOPMENT AGENCY Chairman Magee called the meeting to order at 4:17 p.m. Joint City Council Study Session September 28, 2010 ROLL CALL PRESENT: CHAIRMAN MAGEE MEMBER HICKMAN MEMBER MELENDEZ ABSENT: VICE-CHAIR BUCKLEY _ MEMBER BHUTTA Page 5 of 7 Also present: Executive Director Brady, Agency Counsel Leibold, Administrative Services Director Riley, Public Works Director/City Engineer Seumalo, Director of Lake and Aquatics Kilroy, and Agency Secretary Cowley. Chairman Magee stated for the record that Agency Counsel Leibold arrived to the meeting at 4:17 p.m. CLOSED SESSION (1a) Conference with Legal Counsel -Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case. (1 b) Conference with Real Property Negotiator (Gov't Code § 54956.8) Property: APN:373-023-026 Agency Negotiator: Executive Director Brady Negotiating Parties: Lake Elsinore Redevelopment Agency and Mamie Miller Hunt Estate Under negotiation: Price and terms of payment City Attorney Leibold announced that the Redevelopment Agency would adjourn to the Closed Session meeting at 5:00 p.m. to discuss the items listed as Items 1a and 1b under Closed Session on the agenda. CONSENT CALENDAR (2) Approval of Redevelopment Agency Minutes Recommendation: Approve the following minutes(s): a) Regular Meetings - August 24, 2010 and September 14, 2010 b) Joint Redevelopment Agency / City Council Meeting - August 24, 2010 (3) Warrant List Dated September 15. 2010 Joint City Council Study Session September 28, 2010 Page 6 of 7 Recommendation: Authorize payment of Warrant List dated September 15, 2010 (4) Investment Report -August 2010 Recommendation: Receive and file. PUBLIC HEARING(S) No public hearing scheduled. BUSINESS ITEM(S) (5) Agency Accounting Services Recommendation: It is recommended that the Agency retain Teaman for performance of professional services as described in the Scope of Work and that the Agency's Executive Director be authorized to enter into a Agency Member Melendez asked if Teaman has any references. Director of Administrative Services Riley stated that they have used Teaman in the past for auditing services. He stated they have used them for consulting services and it would be more cost efficient to use a firm is familiar with the City. (6) Affordable Housing Loan Agreement (Lakeview Apartment) Recommendation: It is recommended that the Agency Board take the following actions: (1) Approve the Affordable Housing Loan Agreement in substantially the form provided and authorize the Executive Director to execute the final form of the Loan Agreement subject to such minor modifications as approved by Agency Counsel; and (2) Authorize the Executive Director to execute any other ancillary documents necessary to effectuate the Agency loan and affordability covenants. The City Council reconvened at 4:20 p.m. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council would adjourn to the Closed Session meeting at 5:00 p.m. to discuss the items listed as Items la and lb under Closed Session on the agenda. Joint City Council Study Session September 28, 2010 ADJOURNMENT Page 7 of 7 There being no further business to come before the Council and Agency Boards, the meeting was adjourned at 4:21 p.m. to closed session at 5:00 pm and the regular meeting at 7:00 p.m. ER E. MAGEE, LAKE ELSINORE RE A RMAN LOPMENT AGENCY CAROL COWLEY, INTERIM CRETARY LAKE ELSINORE REDEVEL MENT AGENCY