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Home My WebLink About07/9/2008 PSAC ReportsCITY OF LAKE ELSINORE PUBLIC SAFETY ADVISORY COMMISSION REGULAR MEETING AGENDA MIKE NORKIN, CHAIRMAN WWW.LAKE- ELSINORE.ORG DR. SHAWN BHUTTA, VICE - CHAIRMAN (951) 674 -3124 PHONE NICOLE DAILEY, COMMISSIONER (951) 674 -2392 FAX AL LYONS, COMMISSIONER LAKE ELSINORE CULTURAL CENTER DENNIS "JAY" STEWART, COMMISSIONER 183 NORTH MAIN STREET ROBERT BRADY, CITY MANAGER LAKE ELSINORE, CA 92530 JULY 9, 2008 6:00 PM The City of Lake Elsinore appreciates your attendance. Public participation provides the Commission with valuable information regarding issues of the community. Regular meetings are held on the 2nd Wednesday of every month. If you are attending this Public Safety Advisory Commission Meeting, please park in the Parking Lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at the City Clerk's Office on the Friday prior to the Commission meeting and are available on the City's web site at www.lake- elsinore.org. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Office at (951) 674 -3124, ext. 261 at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENTS (Any person wishing to address the Public Safety Advisory Commission on any matter must complete a request form prior to commencement of the meeting. Comments limited to 3 minutes.) CONSENT CALENDAR ITEMS (All matters on the Consent Calendar are approved in one motion, unless a Commissioner or any member of the public requests separate action on a specific action.) Minutes of regular PSAC meeting on June 11 2008 Recommendation: Approve the minutes of the regular PSAC meeting dated June 11, 2008. BUSINESS ITEMS 2. Reorganization of Officers Recommendation: Open nominations and elect Chairperson and Vice - Chairperson. 3. PSAC Representation on the Lake Elsinore Citizen Corps Council Recommendation: Appoint PSAC representative and one alternate to Lake Elsinore Citizen Corps Council. 4. Public Safety Newsletter — Special Edition of OUTLOOK August 2008 v9 n1 Recommendation: Discuss proposed editorial content and publication schedule. PUBLIC SAFETY SUBCOMMITTEE REPORTS CITY STAFF COMMENTS PUBLIC SAFETY ADVISORY COMMISSIONERS' COMMENTS PUBLIC COMMENTS ADJOURNMENT The Lake Elsinore Public Safety Advisory Commission will adjourn to a regular meeting to be held on Wednesday, August 13, 2008, at 6:00 p.m. in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA, 92530. AFFIDAVIT OF POSTING I, VIVIAN M. MUNSON, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of th foregoing agenda was posted at City Hall, 72 hours in advance of this meeting. SL� \ It - L. L.__ 3 ?,0 0'? - VI IAN M. MUNSON RAT CITY CLERK MINUTES PUBLIC SAFETY ADVISORY COMMISSION REGULAR MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, JUNE 11, 2008 CALL TO ORDER — 6:00 P.M. Chairman Norkin called the Public Safety Advisory Commission meeting to order at 6:02 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Assistant City Attorney Mann. ROLL CALL PRESENT: CHAIRMAN NORKIN VICE -CHAIR BHUTTA COMMISSIONER DAILEY COMMISSIONER LYONS COMMISSIONER STEWART ABSENT: NONE Also present were: Information /Communications Manager Dennis, Assistant City Attorney Mann, Public Works Manager Payne, Secretary Rosendale, Deputy Chavez, and Clerk of the Board Munson. PUBLIC COMMENTS There were no public comments. COMMISSION APPROVES CONSENT CALENDAR ITEM(S) Minutes Minutes of regular PSAC meeting of May 14, 2008. Recommendation: Approve. It was motioned by Vice - Chair Bhutta, and seconded by Commissioner Dailey to approve the Consent Calendar. The following vote resulted: AYES: CHAIRMAN NORKIN VICE -CHAIR BHUTTA COMMISSIONER DAILEY COMMISSIONER LYONS COMMISSIONER STEWART NOES: NONE ABSTAIN: NONE ABSENT: NONE BUSINESS ITEMS 2. COMMISSION RECEIVED AND FILED REPORT RELATED TO THE GOLDEN GUARDIAN FALL EMERGENCY EXERCISE Information /Communications Manager Dennis introduced Public Works Manager Payne who presented an overview of the 2008 Golden Guardian event and how the City and local agencies will be involved. Public Works Manager Payne indicated the City will participate in a statewide earthquake exercise this fall which is schedule for November 13, 14, 15 and 17, 2008. He stated this will be an extensive simulation using a large scale earthquake in Southern California as the scenario. He indicated the City has been preparing for the Golden Guardian Exercise in the following ways; 1) Coor- dination with County OES at related regional workshops; 2) City EOC staff has or will attend EOC training at the California State Training Institute (CSTI) prior to the exercises; 3) an evacuation drill at City Hall is planned in early fall; and 4) a tabletop exercise for regional and City participants will occur prior to the Golden Guardian exercise. Public Works Manager Payne indicated November 13th at 10:00 a.m. will be the day the Golden Guardian Emergency exercise will occur which will be a simulated earthquake. He indicated in December, staff will review the accomplishments of how well the City did during the Golden Guardian exercise, make some recommended changes and set some goals for the coming year. Chairman Norkin inquired what role do Commissioners and Council play in case of an emergency. Public Works Manager Payne responded he saw the Council and Commissioners participating as volunteers. 2 -1.se ,-woe Commissioner Stewart suggested having promotional materials the day of the November 13th Golden Guardian exercise to get people interested in the Citizens Corp. It was motioned by Commissioner Stewart, and seconded by Commissioner Lyons to receive and file report. The following vote resulted: AYES: CHAIRMAN NORKIN VICE -CHAIR BHUTTA COMMISSIONER DAILEY COMMISSIONER LYONS COMMISSIONER STEWART NOES: NONE ABSTAIN: NONE ABSENT: NONE 3. COMMISSION UPDATED THEIR GOALS AND OBJECTIVES FOR 2008 Chairman Norkin inquired about the reasoning for deferring the shoreline call box pilot project. Information /Communications Manager Dennis responded the program is on- going and not actually deferred. He indicated because of the difficulty of tying the boxes directly into dispatch /emergency center for the Sheriff's Department, it was decided to contract with a private security firm that is trained and recognize to respond properly with these types of calls. Chairman Norkin inquired about the status of the Lakeshore Overlay District and survey. Information /Communications Manager Dennis responded the Lakeshore Overlay District last met in April 2008 to discuss distributing the survey. He indicated as a result of many lakeshore property owners who came out to speak during the General Plan update public hearings, a message from the shoreline stakeholders and property owners that there was a feeling of taking property rights and they could not develop residential dwellings. He indicated an action was taken at the Planning Commission level to recommend housing to be built on the shoreline. He indicated this pre -empts PSAC to go out and survey with a much more restrictive view of what would be done. He stated they will be updating the survey so that it does not pre -empt what the General Plan process is doing. Chairman Norkin suggested the dog registry be listed on the City's Web site. 3 Commissioner Dailey inquired how often the City renegotiates the Animal Control contract. Information /Communications Manager Dennis responded the Animal Control Agreement was just recently brought to City Council and approved; however, Council did express a need for better coverage over holiday and weekends and continuity of services. Assistant City Attorney responded the Animal Control Agreement is a multi -year agreement. Chairman Norkin inquired when the Advisory Council was going to be selected. Information /Communications Manager Dennis responded a June 30th post approval meeting include looking at the updates to the framework composition for the Counsel, looking at the schedule updates and studying those milestone actions so that deadlines can be met. Chairman Norkin expressed his displeasure with the school traffic safety sub- committee and requested Commission's comments on whether or not to continue this goal. Information /Communications Manager Dennis responded the school has taken the lead in the process and has set up a subcommittee, which the City is subordinate to, and would be hiring a traffic engineering consultant to specify problems at the various sites and to provide measures. He stated the City would be provided with notices of their agendas so that a PSAC liaison would be able to attend. Commissioner Dailey recommended the School District subcommittee come to a PSAC meeting to make a public presentation to inform the public on their traffic issues and solutions to the issues. Commissioner Stewart inquired if there was any kind of hotline to report individuals who throw trash out of their windows of their automobiles. Deputy Chavez responded it is not codified in the City's ordinance. Assistant City Attorney responded it was a violation of State law with respect to a motor vehicle. Vice -Chair Bhutta stated PSAC has done a great job this year and have accomplished a lot, however, he recommended moving forward with what was established for graffiti. 2 Vice -Chair Bhutta recommended increasing awareness of PSAC to the public by improving communications and involvement among residents and businesses and get people involved. Commissioner Dailey suggested reaching out to students who are doing the majority of the graffiti, and establish a committee to brain storm ideas to encourage students not to get involved with graffiti and involve teachers, school district members. Commissioner Dailey inquired about the graffiti survey. Information /Communications Manager Dennis responded 40 surveys were received and the responses are being evaluated to justify grant opportunities. Commissioner Dailey recommended discussing topics that will encourage public participation such as park and code enforcement issues. She also recommended PSAC be informed of the crime statistics in the City. Chairman Norkin suggested having a PSAC town hall meeting that could highlight the CERT Program, Neighborhood Watch Program and bridge that gap of communication to let residents know about PSAC sometime in the fall. It was motioned by Commissioner Dailey, and seconded by Commissioner Lyons '~ to receive and file report. The following vote resulted: AYES: CHAIRMAN NORKIN VICE -CHAIR BHUTTA COMMISSIONER DAILEY COMMISSIONER LYONS COMMISSIONER STEWART NOES: NONE ABSTAIN: NONE ABSENT: NONE PUBLIC SAFETY SUBCOMMITTEE REPORTS No reports given. 5 CITY STAFF COMMENTS Information /Communications Manager Dennis distributed the City Council staff report related to the 2008/09 Operating Budget. He also announced the Capital Budget will be presented at the June 24th Council meeting. PUBLIC SAFETY ADVISORY COMMISSIONERS' COMMENTS Commissioner Dailey stated she was happy to see that the Fireworks show will go on this year. Vice -Chair Bhutta recommended exploring possibilities to increase park security. Vice -Chair Bhutta also suggested planting a tree for Donna Staples who recently passed away and asked for a consensus from the Commission. He indicated Ms. Staples was very active in the community. Commissioner Lyons concurred with Vice -Chair Bhutta. Information /Communications Manager Dennis indicated he would look into that process. Commissioner Stewart asked for an update on the removal of newspaper racks in front of the Post Office. Information /Communications Manager Dennis responded in the last PSAC agenda "we packet, there was a memorandum from Code Enforcement Office Slater providing an update on the newspaper racks located in front of the Post Office. He indicated recently, violation notices were sent to the owners of the newspaper racks which they have until the 15th to register the newspaper racks or they will be removed. Chairman Norkin indicated he showed up down at the Lake and his personal opinion of the personnel is that these individuals might as well not be there. He stated their Manager who drives around on a little bicycle screaming at people making it a nightmare for people launching their boats. He also stated the person down on the dock was doing a great job and was able to keep things moving. He stated the contractors promised five workers and he only saw three. He suggested the Manager have an attitude check because this does not represent the City of Lake Elsinore. He suggested Mr. Kilroy look into his concerns with the Manager. Commissioner Lyons also indicated he was not impressed at all with the people working down on the launch and agreed with Chairman Norkin's concerns. ADJOURNMENT It was the consensus of the Commission to 2008, at 6:00 p.m. in the Cultural Center Elsinore, California, CA, 92530. D adjourn to a regular meeting on July 9, located at 183 North Main Street, Lake Chairman Norkin adjourned the meeting at 7:17 p.m. ATTEST: VIVIAN M. MUNSON CLERK OF THE BOARD MIKE NORKIN, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION 7 N4n/ REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PUBLIC SAFETY ADVISORY COMMISSION FROM: MARK DENNIS INFORMATION /COMMUNICATIONS MANAGER DATE: JULY 9, 2008 SUBJECT: REORGANIZATION OF OFFICERS Discussion Annually, on the first meeting in July, the Public Safety Advisory Commission reorganizes by selecting a new Chairman and Vice - Chairman. Recommendation Reorganize by selecting a new Chairman and Vice - Chairman. Procedure The Public Safety Advisory Commission will reorganize in the following manner: 1. Selection of Chairman a. The Clerk of the Board will preside over the selection of the new Chairman. b. The Clerk of the Board states, "Nominations are now in order for the position of Chairman of the Public Safety Advisory Commission. Any member of the Commission may nominate any member for the position of Chairman. No second is required for the nomination." C. The Clerk of the Board states, "Commissioner is nominated. Are there any further nominations for the position of Chairman ?" d. When it appears that no one else wishes to make a nomination, the Clerk of the Board will state, "If there are no further nominations for the position of Chairman, nominations are closed." Reorganization of Officers July 9, 2008 Page 2 e. The Clerk of the Board then conducts a roll call vote for the selection of Chairman asking each member to vote for the nominee of his /her choice. The vote shall be conducted in alphabetical order. f. The Clerk of the Board then declares the result of the selection. The nominee receiving a majority vote of the Commission shall be declared the Chairman. g. Seats may be exchanged at this time. h. After the selection of the new Chairman, the Clerk of the Board turns the meeting over to the newly elected Chairman, who is given an opportunity to make any remarks upon entering the position. 2. Selection of Vice - Chairman a. The new Chairman presides over the selection of the Vice - Chairman stating "Nominations are now in order for the position of Vice - Chairman for the Public Safety Advisory Commission." b. The Chairman states "Commissioner is nominated. Are there any further nominations for the position of Vice - Chairman ?" C. When it appears that no one else wishes to make a nomination, the Chairman will state, "if there are no further nominations for Chairman, nominations are closed." d. The Clerk of the Board conducts a roll call vote for the selection of the Vice - Chairman asking each Commissioner to vote for the nominee of his /her choice. The vote shall be conducted in alphabetical order. e. The Clerk of the Board then declares the result of the selection. -- The---- - nominee receiving a majority vote of the Public Safety Advisory Commission shall be declared the new Vice - Chairman. f. The Chairman provides the Vice - Chairman the opportunity to make any remarks upon entering the position. g. The Chairman resumes meeting. Prepared by: Vivian M. Munson .0of Clerk of the Board CITY OF 4 LA E � LSI O E DREAM EXTREME- REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PUBLIC SAFETY ADVISORY COMMISSION FROM: MARK DENNIS INFORMATION /COMMUNICATIONS MANAGER DATE: JULY 9, 2008 SUBJECT: PSAC REPRESENTATION ON CITIZEN CORPS COUNCIL Background This item is to appoint one Commissioner and an alternate to sit as a PSAC representative and voting member of the Citizen Corps Council. Discussion The City Council approved the Draft Citizen Corps Framework on June 10, 2008 with the recommendation to add a PSAC representative and utility representation to the standing membership of the Citizen Corps Council. The primary duties of a Citizen Corps Council representative include: availability to attend monthly meetings, ad hoc committee(s) participation as needed, prior CERT training (or ability to complete CERT training while on the Council) and keeping the PSAC informed through oral or written updates. The PSAC representative will be a voting member of the Council; utility representative(s) will be ex officio members. Unless already on file, Citizen Corps Council members will be subject to a background check. Terms of office have not been set for Citizen Corps Council representatives, but would conform to new bylaws to be adopted by the Council. The Citizen Corps Council is being formed under the guidance of the Citizen Corps subcommittee and staff. The subcommittee will meet again on July 14 to set the calendar for a kick off meeting with potential Citizen Corps Council participants. Fiscal Impact None. PSAC Representation on Citizen Corps Council July 9, 2008 Page 2 Recommendation Appoint PSAC representative and one alternate to the Lake Elsinore Citizen Corps Council. CITY OF M, LADE L._9 LSIN0 E DREAM EXTREME. REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PUBLIC SAFETY ADVISORY COMMISSION FROM: MARK DENNIS INFORMATION /COMMUNICATIONS MANAGER DATE: JULY 9, 2008 SUBJECT: SPECIAL EDITION OF OUTLOOK, AUGUST 2008, v9, n1 Background A special edition of the OUTLOOK newsletter will be published this summer on the theme of public safety. This item is to discuss content and communications objectives. Discussion The OUTLOOK newsletter is one of two City publications that are directly mailed to approximately 22,471 homes and businesses on a periodic basis. In the past, PSAC has requested an annual public safety mailer. A special issue of the OUTLOOK would fulfill this request by addressing these important topics: • Commitment to public safety and services as defined in the FY08 -09 budget • Citizen Corps program and volunteer opportunities for public involvement • New information about risks (fire, earthquake, flooding) and tips for homeowners about emergency preparedness • Impacts to homeowners of new building & safety codes related to fire resistant construction • News Briefs: o Rosetta Canyon fire station • Loaner life jacket program is City's latest shoreline safety improvement • Safe Haven (Fire stations as shelter for abandoned newborn infants) OUTLOOK was discontinued in 2006 for redesign as a four -page mailer, as part of the branding project. A four -page design mockup is attached. Final graphics and editorial copy for the special public safety edition will be prepared in July for August publication. OUTLOOK public safety special edition, August '08 July 9, 2008 Page 2 Creating a written communications plan is a management goal for this year. Staff has reviewed City publications and communications objectives to increase customer satisfaction. As a result, the following changes are recommended: • Promote the new City Website as the 24/7 resource for in -depth City information, meeting & event calendars, service requests, a -gov services, public notices, news and more. Target audiences include all City residents and customers, businesses, outside agencies, the media, visitors, and others. • Reposition the former recreation brochure, a magazine -style direct City mailer, as the City's quarterly publication for City news, event information and recreation schedules. The primary audiences are City residents and families. • Repurpose OUTLOOK as a semiannual special interest mailer. Themes will be rotated to address public safety, budget and fiscal transparency, lake management and water quality, redevelopment, transportation and other in -depth topics. Target audiences are residences and businesses, via direct mail. • Develop an e- newsletter using the OUTLOOK brand via the new Web site and e- subscription. Frequency has not yet been determined, though monthly is being considered. Target audience is general Website users; the City will develop online surveys about user preferences and other measures to learn more about ...r marketing a City e- newsletter via the Web. Fiscal Impact Sufficient funding is available in the PSAC and PR budgets for this special edition publication. Estimated costs are shown below: NO. DESCRIPTION UNIT COST $ 1. Graphics & Printing 23,000 5,500 2. Mail Service Bureau $0.0553 ea. 1,250 3. Postage $0.14 -0.16 ea. 3,600 $10,350 Recommendation Discuss proposed editorial content and publication schedule. \ � -)a f2 3 &§\ (\(\ \\ \/ \\\ \ \ \ \ \ \ \\ : �yze� :✓ -)a f2 3 &§\ (\(\ \\ \/ \\\ \ \ \ \ \ \ \\ •r Pz+ ,a 1' to 50 y u 3 Z « 0 y A a N G .^ C E Y y w> y C ° r LL y 'Tj •� 'i4 � � 3 � G. � � � R d i E y y C a %F J _ n. r '4 ti v, _ >, R. � � _P• ✓ �—' �'` o C °: E Z a w i n E ti M EL 'L •o -� v 'c tiG F E E c m,. tiY 3U• U Nc LA NS ¢ O Lr N D c o-0 v G m v cL y E ,rr1/` G Q u �1 C7 m o va, 3 to u ec Z x a w K 7 � N 3 A V1 � _22ti��LV= E S � � •� � i A` o C7 E �. o .a. O a Gti ti �r T. C 7 7D Syr H 47 E E y 9S % F CL u U G V± /�� W G � L, W .Tn c!) w N_ ~ 'C Cl) a• E E[ k ,� o� N : � E €c � � x Y s E •a ..- 0 r w � J •� w ti M EL 'L •o -� v 'c tiG F E E c m,. tiY 3U• U Nc LA NS ¢ O Lr N D c o-0 v G m v cL y E ,rr1/` MEMORANDUM TO: PSAC CHAIRMAN AND COMMISSION MEMBERS FROM: MARK DENNIS, INFORMATION /COMMUNICATIONS MANAGER DATE: JULY 9, 2008 SUBJECT: UPDATE ON LOANER LIFE JACKET PROGRAM Four Loaner Life Jacket Stations were installed at the entrances to Elm Grove Beach on June 22 "d, just prior to Memorial Day Weekend. The consensus among City Staff observers is that the program is a big success. City Staff has been pleasantly surprised at the significant number of adults and children using the loaner life jackets. Due to the obvious success of the program, and considering a drowning last year at the beach located south of the Seaport Boat Launch, City Staff took the initiative and installed two additional Loaner Life Jacket Stations at the entrances to this beach on June 26tH There are six life jackets per station. Each life jacket is stamped with the appropriate size range to facilitate the correct selection, - - # as well as stamped with the City logo to encourage return of City owned property. A.. Lake Department Staff will ensure a full cGmpl e-nt -of -life }aGkets -each - rx�araaang..__._ . 11-111 �. "�a: The Department's work schedule has been adjusted to cover seven days per week. Since the Loaner Life Jacket program began, the Lake Department has purchased a total of 142 life jackets. A June 24th inventory showed 99 life r-� jackets currently in -stock or in use. This equates to a total loss of 43 life jackets. PSAC Meeting Update Loaner Life Jackets July 9, 2008 LIFE JACKET INVENTORY Item Child Small Child Medium Adult Adult Lar e Total Purchased 38 40 32 32 142 In -Stock 27 31 22 19 99 Loss 11 9 10 13 43 a .. m. The four Loaner Life Jacket stations have been in use for _ = about 5 weeks, as of the date of ; the inventory. A loss of 43 M Jackets at $5.50 each divided over a 5 week period equals a loss rate of approximately 8.6 Life Jackets per week or a cost of $47.30 per week. Extrapolating this loss rate to six (6) stations equates to 12.9 per week or $70.95 per week. City Staff anticipates this loss rate occurring for approximately 20 weeks per year, which equates to a total cost of $1,419 per year. City Staff believes the estimated replacement cost is worth the increase in public safety and decrease in liability to the City. The Lake Department's budget may not be able to absorb the increased operating cost of this program. This budget item will need to be reviewed at the mid -year budget in early January 2009. The PSAC Chairman previously suggested that the City generate media publicity about the program. In June, Noah Park, reporter for Time - Warner So -Cal News, prepared a video news story that will air on Time - Warner's So -Cal Edition, a local news segment airing on the CNN Headline News channel. P -E reporter Aaron Burgin also wrote a story, though the resulting article had more to say about past accidental drowning than about the preventive efforts implemented as a result of the shoreline safety study. Finally, Staff is planning to submit an article to Western City Magazine for their October 2008 public safety edition. N%00 CAL FIRES AS OF JULY 3, 2008, OES Interactive Fire Map i ,^ -low `" o' rn