HomeMy WebLinkAbout2010-07-13 City Council Item No. 4CITY OF
LAKE LLSINOKE
DREAM EXTREME-
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT A. BRADY
CITY MANAGER
DATE: JULY 13, 2010
SUBJECT: PLANNING DIVISION LANDSCAPE DESIGN REVIEW SERVICES
CONTRACT FOR 2010-2011 FISCAL YEAR
Background
The City of Lake Elsinore has been utilizing landscape contract personnel to assist in
the performance and provision of specialized landscape inspection and review duties in
the Community Development Department for over ten (10) years. Currently, David
Evans & Associates Inc. provides the following services including, but not limited to the
following: landscape field inspections, landscape plan check services, and participates
in the City's Design Review Committee (DRC) meetings as necessary.
Discussion
As established in the previous Fiscal Year (FY) 2009-2010, the agreements for contract
Planning staff commence, expire, and coincide with the City's budget cycle. The
contracts, if approved, would extend through FY 2010-2011, and would be open for
renewal in June 2011.
The proposed draft contract calls for a rate of one-hundred dollars ($100) per hour for
landscape inspection, one-hundred and five dollars ($105) per hour for landscape plan
check services, and one-hundred thirty-five dollars ($135) per hour for a Licensed
Landscape Architect as needed for DRC representation and more specialized Specific
Plan/Planned Unit Development (PUD) landscape reviews. All hourly costs are one-
hundred percent (100%) billable to the applicable project account.
Fiscal Impact
As mentioned above, the proposed landscape services contract will generate minimal
fiscal impact to the City in that they will be one-hundred percent (100%) billable through
the developer deposit cost recovery system (CRS).
AGENDA ITEM NO. 4
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Landscape Services Contract
July 13, 2010
Page 2
Recommendation
It is recommended that the City Council authorize the City Manager to prepare and
enter into a contract with David Evans & Associates to provide specialized landscape
design review services on an annual basis.
Prepared by: Justin Carlson
Redevelopment Agency Analyst
Matthew Harris
Senior Planner
Approved by: Robert A. Brady
City Manager vvv~~~
ATTACHMENTS
1. Draft Landscape Design Review Services Contract.
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CONSULTANT SERVICES CONTRACT
THIS AGREEMENT made and entered into on July 13, 2010 by the City of Lake Elsinore, a municipal corporation, party of
the first part, hereinafter referred to as CITY, and
CONTRACTOR David Evans and Associates, Inc.
S.S/E.I.N.
MAILING ADDRESS
CITY, STATE, ZIP
FOR USE BY CITY MANAGER'S OFFICE ONLY
Vendor# Amount
Purchase Order It Obj. Code
City Division
ACCT. To Be Chgd.
PHONE NUMBER Document
Party of the second part, hereinafter referred to as CONTRACTOR.
CONTRACT PERIOD: From July 13.2010 TO
WITNESSETH:
That in consideration of the covenants and agreements herein express
of all covenants and agreements, the CITY agrees to pay CONTRACTOR the
related expenses;
Task Statement: (Please describe the responsibilities
description as Exhibit "A".)
or two
a Scope of Services
TERMS AND CONDITIONS
1. INDEPENDENT CONTRACTOR =1[ is understood that CONTRACTOR, in the peffonuance of the work and services agreed to be performed, shall act as and
be an independent contractor and shall not act as an agent or employe of CITY CONTRACTOR shall obtain no rights to retirement benefits or other benefits
which accrue to CITY'S employees, and CONTRACTOI'Z heieby expresaIy waives any claim it may have to any such rights...
2. HOLD HARMLESS - CONTRACTOR shall be responsible for and hold the CITY harmless from all damage to property, injury to persons, and loss, expense,
inconvenience, and delay that maybe eaased by or result-d[om any act, omission, or neglect of CONTRACTOR.
3. NON-ASSIGNMENT-It is understoodand agreed that CONTRACTOR shall not assign, sublet, or transfer any interest in this agreement without written
4. CERTIFICATIONOF EMPLOYMENT STATUS - By signing this agreement, CONTRACTOR certifies that he/she is not an employee of the City of Lake
Elsinore.
5. APPLICABLE LAW -This -._agreement shall be governed by and construed in accordance with the laws of the State of California.
6. AUDIT CLAUSE - In accepting this-agreement with the City of Lake Elsinore, CONTRACTOR agrees that books, records, documents, accounting procedures,
practices, or any other items of the:.service provider relevant to the agreement are subject to examination by the City of Lake Elsinore.
7. TERMINATION - This agreement may be terminated by CITY immediately for cause or by either party without cause upon thirty (30) days' written notice of
termination. Upon termination, CONTRACTOR shall be entitled to compensation for services performed up to the effective date of termination.
S. DOCUMENTS - All plans, studies, documents and other writings prepared by and for CONTRACTOR in the course of implementing this agreement, except
working notepad internal documents, shall become the property of CITY upon payment to CONTRACTOR for such work, and CITY shall have the sole right to
use such materials in its discretion without further compensation to CONTRACTOR or to any other party.
(Signatures follow on next page)
Ext.
the faithful performance by CONTRACTOR
amount which includes travel and all other
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RETURN TO: CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
ATTN: ACTING DIRECTOR OF COMMUNITY DEVELOPMENT
1504 of
Lions and
r status as
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