HomeMy WebLinkAbout04-13-2010 SSMINUTES
JOINT CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
CITY OF LAKE ELSINORE
183 NORTH MAIN STREET
LAKE ELSINORE, CALIFORNIA
TUESDAY, APRIL 13, 2010
...................................................................... ...............................
CALL TO ORDER — 4:00 P.M.
Mayor Melendez called the Joint Study Session to order at 4:02 p.m.
ROLL CALL
PRESENT: MAYOR MELENDEZ
MAYOR PRO TEM BHUTTA
COUNCIL MEMBER BUCKLEY
COUNCIL MEMBER HICKMAN
COUNCIL MEMBER MAGEE
ABSENT: NONE
Also present: City Manager Brady, City Attorney Leibold, Director of Administrative
Services Riley, Director of Community Development Weiner, Public Works Director /City
Engineer Seumalo, Director of Lake and Aquatics Kilroy, Information /Communications
Manager Dennis and Interim City Clerk Cowley.
CLOSED SESSION
la. Conference with Legal Counsel - Existing Litigation
Pursuant to (Subdivision (a) of Gov't Code § 54956.9) Michel Knight vs. City of
Lake Elsinore (Riverside Superior Court Case No. RIC10001036)
PRESENTATIONS / CEREMONIALS
Certificate of Appreciation to Thomas Vose, former Librarian for the Lake Elsinore
Public Library
Proclamation Acknowledging April 11 -17, 2010 as National Library Week
Recognition of Papa G's Pizza for being named Business of the Year
Proclamation Acknowledging the Month of May as Veteran's Appreciation Month
Joint City Council Study Session Page 2 of 11
April 13, 2010
Proclamation Recognizing May 1s as Silver Star Service Banner Day
Mayor Melendez confirmed with the City Clerk that everyone being recognized would be
present except for the proclamations acknowledging Veteran's Appreciation Month and
Silver Star Service Banner Day.
PUBLIC COMMENTS
The City Clerk advised Mayor Melendez that she did not receive any requests to speak.
CONSENT CALENDAR
(2) Approval of City Council Minutes
Recommendation: Approve the following minute(s):
(a) City Council / Redevelopment Agency Joint Meetings of March 9, 2010
and March 23, 2010
(b) Regular City Council Meetings of March 9, 2010 and
March 23, 2010
Councilman Hickman noted an error on the Minutes on page 12 of 49 should read e-
verifying.
(3) Warrant List Dated March 31, 2010
Recommendation: Authorize payment of Warrant List dated
March 31, 2010.
Council Member Hickman asked about Warrant No. 105, Miscellaneous General Project
Fund in the amount of $685,889.22.
Director of Administrative Services Riley advised the Council that it is money that is set
aside for funded projects out of the General Fund.
Council Member Hickman asked about Warrant No. 102493 - 102494 to CTAI Pacific
Greenscape.
Parks and Recreation Director Kilroy explained that CTAI is responsible for landscaping
the parks where Excel Landscaping landscapes the street medians.
Council Member Hickman asked about Warrant No. 102504, Division of the State
Architect in the amount of $500.00.
Director of Community Development Weiner replied that the funds were for the Building
Officials Certification.
Joint City Council Study Session Page 3 of 11
April 13, 2010
_ Council Member Hickman asked about Warrant List No. 102556 to Perera Construction
& Design in the amount of $219,851.58 and Warrant List No. 102580 regarding Snap on
Tools.
Public Works Director /City Engineer Seumalo explained the funds to Perera were for
the completion of landscaping at the Rosetta Canyon Park, and explained further that
Snap on Tools is a higher quality brand, which he felt was worth paying the extra money
for a lesser quality would end up breaking, and are not sold at the local hardware
stores.
Council Member Hickman asked about Warrant List No. 102587 - 102589 to Staples
Business Advantage in the amount of $2,469.51.
Parks and Recreation Director Kilroy replied by saying the funds were used for hi -fi
headphones for the hearing impaired which are used at the City's Senior Center.
Council Member Hickman asked about Warrant List No. 102593 to Tomark Sports, Inc.
Parks and Recreation Director Kilroy replied by saying the funds are used to sponsor an
adult softball team.
Mayor Pro Tern Bhutta asked about Warrant List No. 102478 to BMLA, Inc. in the about
of $6,112.72.
Director of Administrative Services Riley replied by saying the funds are for the
Machado Park Capitol Improvement Project.
Mayor Pro Tern Bhutta asked about Warrant list No. 102500 for the Department of
Industrial Relations in the amount of $3,000.00.
Director of Administrative Services Riley advised the Council that he would research
this further.
(4) Second Amendment to Amended and Restated Agreement for Legal Services
Recommendation: That the City Council and Agency Board approve the Second
Amendment to the Amended and Restated Agreement for Legal Services and
Authorize the Mayor and Chairman to execute the same.
Council Member Hickman suggested having the City Council review the legal services
invoices as they are submitted.
Joint City Council Study Session
April 13, 2010
Page 4 of 11
(5) Replacement Copier and Lease Agreement with Innovation Documents Solutions
Inc., For City Manager's Department
Recommendation: That the City Council approve; (1) Innovation Document
Solution, Inc. Canon iR3225 digital copier lease agreement and designate and
authorize the City Manager to execute the 60 month Municipal Lease agreement
with Canon Financial Services, Inc.; and (2) Approve service proposal by
Innovation Document Solutions, Inc. based on monthly CMAS Service
Agreement #GS- 25F -0023M and designate and authorize the City Manager to
execute the Service Agreement with Innovative Document Solutions, Inc.
Mayor Pro Tern Bhutta asked staff if there were any bids from other companies and why
there was a need for another copier.
Information /Communications Manager Dennis explained the City was leasing the
equipment under the State's Municipal Pricing Policy which was the lowest price
available. He provided a handout to the Council which provided a summary of the costs
for each copier in the agreement.
City Manager Brady added the Senior Center currently does not have a copier at their
facility in order to run their monthly flyers. By adding a copier at the facility, it would
save staff time.
Mayor Melendez asked if staff has scaled down the number of copes that are made,
noting that the City pays a per -copy cost as part of the maintenance agreement.
Information /Communications Manager Dennis replied by saying there are two
components to the copier service. The City pays a lease factor which is prorated over
five years and service charge for periodic maintenance.
City Manager Brady noted that staff has been encouraged to scan documents and send
them electronically rather than printing; and to double side a document when feasible.
(6) Summary of Project Activity and Billing for 1 -15 /Railroad Canyon Road
Interchange — SC Engineering
Recommendation Receive and file report.
Council Member Magee expressed his disappointment in the report indicating he has
requested an audit of the invoices submitted by SC Engineers. He further stated the
consultants have been working on the project for ten years and the City has yet to see
plans.
Public Works Director /City Engineer Seumalo replied by saying staff would be going out
for construction drawing designs by the end of May.
Joint City Council Study Session Page 5 of 11
April 13, 2010
Council Member Magee pointed out an increase on the last purchase order of $1 million
without an explanation. He asked what the $450,000 balance was for.
Public Works Director /City Engineer Seumalo stated the balance of the purchase order
is for the environmental report and for finishing the plans for the project approval.
Council Member Magee requested copies of all invoices received from SC Engineering.
Council Member Hickman asked when staff would have the final designs and how SC
Engineering was selected.
Public Works Director /City Engineer Seumalo replied by saying staff is in the final
stages of the design configuration. He stated SC Engineering was hired initially in 2000
by the City Engineer and stated the process was conducted by a Request for Proposal
(RFP).
Mayor Melendez suggested SC Engineers provide an explanation to the City Council.
Council Member Magee stated he had the opportunity to meet with CalTrans last month
and the current design that has been proposed is much better.
PUBLIC HEARING(S)
(7) Public Hearing — Tentative Parcel Mao No 35336 & Tentative Tract Mao No
35337 for "Spyglass Ranch Specific Plan"
Recommendation It is recommended the City Council adopt the following
resolutions: (1) City Council Resolution No. 2010 -014 Adopting Findings of
Consistency with the Multiple Species Habitat Conservation Plan (MSHCP); (2)
City Council Resolution No. 2010 -015 Approving Tentative Parcel Map No.
35336; and (3) City Council Resolution No. 2010 -016 Approving Tentative Tract
Map No. 35337.
Council Member Magee asked Community Development Director Weiner how many
total acres were dedicated to estate houses in the Updated General Plan relating to this
project. Council Member Magee discussed with staff several Conditions of Approval
including Condition No. 25, 34, 40b.
Director of Community Development Weiner advised the Hillside Land Use designation
covers that indicating there are substantial areas in the city but he did not have an exact
number. He stated for this development it was conditioned for the final map to have the
required number estate lots pursuant to the specific plan; however the applicant chose
not to show that on the map. The applicant had concerns about that, however, staff
informed the applicant that the City was not interested in removing that condition
Joint City Council Study Session Page 6 of 11
April 13, 2010
Council Member Magee confirmed that the current application as proposed goes from
nine lots to 35 lots in the project area.
Director of Community Development Weiner indicated it increases the lot numbers. The
estate lots have been adjusted and the Planning Commission conditioned that they be
put back into the map.
Council Member Magee questioned Condition of Approval No. 25 relative to Tract Map
35336 that references the property owner or property owner's association will maintain
the open space outside the public right of way; asking how sure Staff was that the
property owner's association would maintain this.
Director of Community Development Weiner advised that the alternative was to require
a bond prior to occupancy to insure compliance.
Council Member Magee expressed his concern with Condition No. 34 the construction
of half width Camino Del Norte; there would be no one else to construct the other half
except the tax payers.
Director of Public Works Seumalo advised Council that the original condition did require
full width construction of Camino Del Norte; however, through meetings with the
developer and at that time there was a consortium of developments being proposed at
the same time and discussions included the formation of a community facilities district to
construct the streets, water, storm drains, and dry utilities as well. However, with the
development atmosphere today staff reviewed the Conditions of Approval and another
traffic analysis and began looking at it more piecemeal as far aw what impacts the traffic
would have on the existing roadway and the traffic analysis showed that the Spyglass
Ranch development would require two lanes. He indicated that as the other
developments come in, staff will analyze their impact on the roadway and their
contribution to widening of Camino Del Norte.
Director of Public Works Seumalo confirmed for Councilman Magee, who was
concerned about insuring that future developments be responsible for the completion of
the road, that as future developments come in, subsequent traffic studies would be
done and the traffic impact would be made a part of the City's standard conditions of
approval.
In response to Council Member Magee's inquiry into Condition 40b, Director of Public
Works Seumalo advised that a traffic signal is required at Street A which is at the rear
entrance of the Spyglass Development. He stated the signal does not meet the traffic
signal warrants at this time and staff made an agreement with the developer that staff
would monitor the warrant list and periodic studies would be conducted.
Council Member Magee thanked staff for adding Conditions of Approval 83 and 84. He
stated that he wanted to ensure that an assessment of the appropriate streets are
added at the appropriate time so that it doesn't result in something not being included.
Joint City Council Study Session Page 7 of 11
April 13, 2010
Mr. Seumalo assured Council that a memorandum would be placed in each of the files
for the proposed projects in that area.
Council Member Buckley expressed his concerns with the traffic on Camino Del Norte.
Mayor Pro Tern Bhutta addressed Condition of Approval No. 56 concerning the haul
route and noted the project is close to the La Strada project and suggested using
Camino Del Norte as the hauling route verses Greenwald. She also asked for
confirmation that the lot size in the Municipal code was 6,000 square feet, but the lot
sizes on the map were 5,000 feet.
Director of Community Development Weiner confirmed that was correct. Mayor Pro
Tern Bhutta asked if it is customary to have the advisory only, non - binding clause
regarding phasing in the plans.
Director of Community Development Weiner replied by saying the plan provides the
developer with flexibility to build in phases.
Mayor Pro Tern Bhutta asked the applicant, Mr. Lunde, if he has taken any measures to
clean up the "Tarzan" house.
Mr. Lunde responded by saying the house has been painted and "K" rails have been
installed to prevent any further vandalism. He indicated it's been about six months and
there have been no problems.
Director of Public Works Seumalo replied to Council Member Buckley's concerns about
the amount of dirt to be hauled indicating he spoke to the project engineer regarding the
hauling and the preliminary numbers for the volume of dirt from Spyglass alone is
approximately 500,030 cubic yards. He emphasized that those numbers are very
preliminary
Council Member Hickman addressed condition No. 50 regarding hidden earthquake
faults and asked if Council could receive a copy of the report.
Director of Public Works Seumalo said yes, noting that this requirement is a standard
Condition that is typically preformed.
Council Member Hickman concurred with Mayor Pro Tern Bhutta's comment on not
allowing the trucks to use Summerhill as a hauling route. He indicated his concerns are
for emergencies and stated the proposal shows the road splits and asked if there would
be a way to add an emergency exit out of Tuscany Hills.
Director of Public Works Seumalo responded by saying the plans that he has seen for
both Spyglass and South Shore I do not include a road going anywhere in the vicinity of
Summerhill. He stated Elsinore Hills road actually would connect with Rosetta Canyon.
Joint City Council Study Session Page 8 of 11
April 13, 2010
Mayor Melendez spoke of the road width and pointed out how close the road is to the
freeway and would be the main entrance into the development. Her concern would be
the peak traffic time and could cause delays with traffic and suggested having four lanes
instead of two.
Public Works Director /City Engineer Seumalo replied by saying according to the traffic
analysis two lanes is feasible.
Mayor Melendez expressed her concern that the landscaping would only be completed
on one side of the street. She felt the landscaping should be completed on both sides
of the street and not to wait for the remaining development to be completed.
Public Works Director /City Engineer Seumalo stated that what the Mayor was saying
makes sense. After the project was analyzed on its own the traffic needs were half the
street.
Mayor Melendez responded that having only half of the street landscaped does not do
justice to the development and does not make sense. She stated she did not see curb,
gutter or sidewalk included. Public Works Director /City Engineer Seumalo replied by
saying it is not unusual to see a full half street with improvements but staff could
certainly put those details in.
Mayor Melendez further expressed her concerns with the traffic issue. Mr. Seumalo
expressed agreement indicating he has gone back and forth with the traffic engineer,
and in his personal opinion it would be better to have that completed. He indicated he
has a very good working relationship with Mr. Lunde; however, he would like him to
explain because he agreed with the original traffic analysis.
Council Member Magee spoke of curb, gutter and sidewalk and addressed the fact that
this area is the gateway to the City. He stated perhaps Camino Del Norte and Elsinore
Hills Road deserves to be fully landscaped including the medians and the developer
could possibly be reimbursed as the other developers come into play.
(8) Residential Design Review No. 2009 -05 Proposed for 65 Lots in Rosetta Hills,
Tract 31792, By D R Horton
Recommendation That the City Council adopt Resolution No. 2010 -017
Approving Residential Design Review No. 2009 -05
Council Member Buckley expressed his concerns with some of the floor plans;
indicating in Plan II he found it odd to have a bedroom that opens onto the dining room.
Dan Boyd, Vice President for DR Horton addressed Council indicated indicating the
product being proposed has been used in the past and based on the consumer
responses and the likeability of the floor plan, it seems to be a popular arrangement.
He continued that it gives the homeowners flexibility in terms of how they want to utilize
Joint City Council Study Session Page 9 of 11
April 13, 2010
_ the room and does not preclude them by being stuck with a larger room that is
compelled to only have one use. Thereafter followed a brief discussion between Mr.
Buckley and Mr. Boyd on this issue
Council Member Hickman welcomed DR Horton back into the City.
(9) A Resolution of the City Council of the City of Lake Elsinore Vacating the Public
Recommendation That the City Council continue this item to the April 27,
2010 Regular City Council Meeting.
(10) Objections to the City's Weed Abatement Program
Recommendation It is recommended the City Council open the public hearing
and give due consideration to any objections presented by the public on this
date.
Mayor Pro Tern Bhutta asked if staff has received any formal complaints.
Public Works Director /City Engineer Seumalo responded by saying no formal
complaints have been received.
APPEAL(S)
There are none.
BUSINESS ITEMS)
There are none.
PUBLIC COMMENTS — NON - AGENDIZED ITEMS
,1159 a
The City Council recessed and convened to the Redevelopment Agency at 5:00 p.m.
All members of the Agency were present.
REDEVELOPMENT AGENCY
CLOSED SESSION
la. Conference with Legal Counsel- Anticipated Litigation
Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section
54956.9: 1 potential case.
Joint City Council Study Session Page 10 of 11
April 13, 2010
1 b. Conference with Legal Counsel — Anticipated Litigation
Initiation of Litigation pursuant to subdivision (c) of Gov't Code Section 54956.9:
1 potential case.
CONSENT CALENDAR ITEM(S)
2. Approval of Redevelopment Agency Minutes
Recommendation: Approve the following minute(s):
(a) City Council / Redevelopment Agency Joint Meetings of March 9, 2010
and March 23, 2010
(b) Regular Redevelopment Agency Meetings of March 9, 2010 and
March 23, 2010
3. Warrant List Dated March 31, 2010
Recommendation: Authorize payment of Warrant List date March 31, 2010
Chairman Magee spoke of the Storm Entertainment Group requesting funds for the
Lake Elsinore Grand Prix and requested an accounting summary from staff. City
Manager Brady responded by saying he has sent an email and has not received a
response from them yet, but he would send out another email message to them.
4. Second Amendment to Amended and Restated Agreement for Legal Services
Recommendation: That the City Council and Agency Board approve the Second
Amendment to the Amended and Restated Agreement for Legal Services and
authorize the Mayor and Chairman to execute the same.
PUBLIC HEARING(S)
There are none.
BUSINESS ITEM(S)
There are none.
There being no further business before the Redevelopment Agency, Chairman Magee
recessed the meeting at 5:02 p.m.
The City Council reconvened at 5:02 p.m.
Joint City Council Study Session
April 13, 2010
PUBLIC COMMENTS — NON AGENIZED ITEMS — 3 MINUTES
No comments.
EXECUTIVE DIRECTOR COMMENTS
No comments.
LEGAL COUNSEL COMMENTS
Page 11 of 11
City Attorney Leibold announced that the City Council would adjourn to Closed Session
at 5:02 p.m. to discuss the items listed as Item 1a under Closed Session.
CITY COUNCIL COMMENTS
No comments.
ADJOURNMENT
There being no further business to come before the Council and Agency Board, the
meeting was adjourned to closed session at 5:03p.m.
MELISSA MELENDEZ, MAYOR
CITY OF LAKE ELSINORE
/q
CAROL COWL INTERIM CLE
CITY OF LAKE ELSINORE