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HomeMy WebLinkAbout1983 LETS MinutesMINUTES LAKE ELSINORE TRANSIT SYSTEM TUESDAY, JANUARY 25, 1983 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA *************************************** 1. CALL TO ORDER The regular meeting of the Lake Elsinore Transit System was called to order by Chairman John MacMurray at 11:16 P.M. 2. ROLL CALL PRESENT: BOARDMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: BOARDMEMBERS: NONE Also present were: Interim General Manager Trevino, City Works Director/City Engineer Rubel, City Attorney Porter and Recording Secretary Money. 3. MINUTES - DECEMBER 28, 1983 MOVED BY TORN, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF DECEMBER 28, 1982, AS PRESENTED. 4. BUSINESS ITEMS A. Operation Summarization - December, 1982 - Accepted as Informational item. B. Monthly Financial Reports - December, 1982 1. Warrant List for Ratification MOVED BY TORN, SECONDED BY UNSWORTH AND CARRIED UNANIMOUSLY TO APPROVE THE WARRANT LIST FOR DECEMBER, 1982, IN THE AMOUNT OF $3,917.35. 2. Statement of Operation (Income and Expense) - Accepted as Informational item. C. Appointment of Interim General Manager MOVED BY TORN, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO APPOINT ROBERT TREVINO AS INTERIM GENERAL MANAGER OF LAKE ELSINORE TRANSIT SYSTEM. Mr. Unsworth questioned whether the matter of monthly salaries for the Agency Treasurer and Secretary has been resolved. Mr. Unsworth requested an up-to-date status on the delivery date of the two new buses. 5. ADJOURNMENT MOVED BY KNIGHT, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO ADJOURN THE MEETING OF THE LAKE ELSINORE TRANSIT SYSTEM AT 11:20 P.M. /1 ~,~ r- JO~hMAC MURRAY, CHAIRMAN KE ELSINORE TRANSIT SYSTEM Respectfully submitted, Deborah A. Harrington, Secretary ATTEST: ANN MONEY, CITY CLERK Y OF LAKE ELSINORE MINUTES LAKE ELSINORE TRANSIT SYSTEM TUESDAY, FEBRUARY 22, 1983 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA *************************************** 1. CALL TO ORDER The regular meeting of the Lake Elsinore Transit System was called to order by Chairman MacMurray at 10:36 P.M. 2. ROLL CALL PRESENT: BOARDMEMBERS: KNIGHT, MACMURRAY, TORN, VALENZUELA, UNSWORTH. ABSENT: BOARDMEMBERS: NONE Also present were: Interim Genreal Manager Trevino, Secretary Harrington, City Attorney Porter, Public Works Director/City Engineer Rubel and Finance Director Ronnow. 3. MINUTES - JANUARY 25, 1983 MOVED BY TORN, SECOND BY KNIGHT AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF JANUARY 25, 1983, AS PRESENTED. 4. BUSINESS ITEMS A. Operation Summarization - January, 1983: Accepted as an informational item. B. Appointment of Treasurer MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO NAME LARRY RONNOW AS THE LAKE ELSINORE TRANSIT SYSTEM TREASURER AND THAT MR. MORGAN BE NOTIFIED APPROPRIATELY AND THAT A LETTER OF THANKS AND APPRECIATION BE SENT TO MR. MORGAN. C. Performance Audit Mr. Trevino reported this item is for the review of the boardmembers. The audit was done on an informal basis and as a result a new format of reporting was established. The audit is considered to be a beneficial measure of evaluation leading to improved operations of transit system. D. Monthly Financial Report 1. Warrant List for Ratification MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO APPROVE THE WARRANT LIST FOR NUMBERS 17597 THROUGH 17765 IN THE AMOUNT OF $7,414.97 FOR THE MONTH OF JANUARY, 1983. E. Off-Agenda Item - Status on New Buses. Mr. Trevino stated he will have a full report on the status of the delivery date of the new buses at the next meeting. 5. ADJOURNMENT MOVED BY UNSWORTH, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO ADJOURN THE MEETING OF THE LAKE ELSINORE TRANSIT SYSTEM AT 10:44 P.M. ~o J N MAC MURRAY, CHAI MAN L KE ELSINORE TRANSIT SYSTE Respectfully submitted, Deborah A. Harrington, Secretary ATTEST: ~ ~~ ~~~ J ANN MONEY, CITY CLERK MINUTES LAKE ELSINORE TRANSIT SYSTEM TUESDAY, MARCH 22, 1983. 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA CALL TO ORDER The regular meeting of the Lake Elsinore Transit System was called to order by Chairman MacMurray at 12:26 a.m. 2. ROLL CALL PRESENT: BOARDMEMBERS: KNIGHT, TORN, VALENZUELA, UNSWORTH, MAC MURRAY ABSENT: BOARDMEMBERS: NONE Also present were: Interim General Manager Trevino, City Attorney Porter, City Clerk Harrington, Public Works Director/City Engineer Rubel, Finance Director Ronnow and Transit Coordinator McDaniels. 3. MINUTES - FEBRUARY 22. 1983 MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF FEBRUARY 22, 1983 AS PRESENTED. 4. BUSINESS ITEMS A. Operation Summarization -February, 1983. This item was accepted as an informational item. Mr. Trevino reported the buses are done and on their way to California and should be in Lake Elsinore by the 31st of March. Mr. MacMurray felt that Ms. McDaniels should be commended for not sending out the buses in dense fog. B. Monthly Financial Report Warrant List for Ratification MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO APPROVE THE WARRANT LIST FOR NUMBERS 17772 THROUGH 17958 IN THE AMOUNT OF $6,145.44 FOR THE MONTH OF FEBRUARY, 1983. 2. Statement of Operation - February, 1983. This item was accepted as an informational item. Mr. Unsworth made corrections in the report for November, 1982 and February, 1982. C. State of California Department of Transportation - Quarterly Report ending December, 1982. Mr. Trevino reported that Ms. McDaniels will be meeting with the Planning Department to review routes and advertising to increase ridership. D. Rural Transportation Workshop at Pacific Grove/Transit Coordinator's Report. Mr. Trevino reported that Ms. McDaniels has prepared a report from a workshop she attended for Small Urban Transit Managers for the Board's consideration. Mr. Trevino reported a gentleman will be coming to Lake Elsinore from the Department of Transportation to help her with a manual and other items to bring things up to standard. E. Operations Policy Mr. Trevino reported this is a very positive step within the Transit Department for communications between the coordinator and the drivers. Discussion ensued as to which employees receive benefits and that the drivers are on an hourly, part-time basis with no benefits. Page two Lake Elsinore Transit System March 22, 1983 4. BUSINESS ITEMS - Continued. F. Compensation for LETS Clerk Mr. Trevino reported several boardmembers have requested that the issue of compensation for the Clerk be reconsidered. On December 28, 1982, the Board directed the Secretary to verify the salary amount and put in for back-pay. The salary amount was determined to be $35.00 per month. Mr. Torn asked the Clerk if she were receiving the salary. Ms. Harrington stated she was receiving compensation, however did not put in for the back-pay. Mr. Unsowrth felt the reason was the directors had turned down compensa- tion and the treasurer had recently had his compensation taken away and recently the Secretary was given money she had never received. Mr. Unsworth stated he was approached at the same time by the general manager with the possibility of taking away the Secretary salary to leave money in the operation of LETS. Mr. Torn stated the directors have never been compensated and thought the reason the Treasurer was no .longer receiving compensation was because he was not doing anything. Mr. Torn felt if the Board wanted to look at it they should look at it at budget time and not make a change in mid-year. MOVED BY VALENZUELA, SECONDED BY TORN AND CARRIED UNANIMOUSLY TO TABLE THIS ITEM UNTIL BUDGET TIME. 5. ADJOURNMENT MOVED BY VALENZUELA, SECONDED BY TORN AND CARRIED UNANIMOUSLY TO ADJOURN THE REGULAR MEETING OF THE LAKE ELSINORE TRANSIT BOARD AT 12:38 A.M. JO AC MU RAY, C IRPER$~~ KE ELSINORE TRANSIT SY M Respectfully submitted, Deborah A. Harrington, Secretary ATTEST: L/ ~sG-v~tis.. cSt''G~t-P J NN MONEY, CIT CLERK Y OF LAKE fLSINORE MINUTES LAKE ELSINORE TRANSIT SYSTEM TUESDAY, APRIL 26, 1983 130 SOUTH MAIN STREET LAKE ELSINORE, CA1_IFORNIA CALL TO ORDER The Regular Meeting of the Lake Elsinore Transit System was called to order by Chairperson MacMurray at 11:50 p.m. 2. ROLL CALL PRESENT: BOARDMEMBERS: KNIGHT, TORN, VALENZUELA, UNSWORTH, MAC MURRAY ABSENT: BOARDMEMBERS: NONE Also present were: Interim General Manager Trevino, City Attorney Porter, City Clerk Harrington, Public Works Director/City Engineer Rubel and Finance Director Ronnow. 3. MINUTES -MARCH 22, 1983 MOVED BY UNSWORTH, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF MARCH 22, 1983, AS PRESENTED. 4. BUSINESS ITEMS A. Operation Summarization -March, 1983 MOVED BY UNSWORTH, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO ACCEPT AS AN INFORMATIONAL ITEM. B. Monthly Financial Report 1. Warrant List for Ratification MOVED BY UNSWORTH, SECONDED BY TORN AND CARRIED UNANIMOUSLY TO APPROVE THE WARRANT LIST FOR NUMBERS 17990 THROUGH 18098 AND 102 THROUGH 151 NON-INCLUSIVELY IN THE AMOUNT OF $5,846.16, FOR THE MONTH OF MARCH, 1983. 2. Statement of Operation (Income and Expenses) - March, 1983. This item was accepted as an informational item. 3. Monthly Report- Parch, 1983-;--Accepted as an informational item. C. LETS Performance Audit Mr. Ronnow stated in December, 1982, the Lake Elsinore Transit System was given a Performance Audit by Arthur Young & Company who presented four audit findings or recommendations. Mr. Paul Blackwelder of RCTC has notified staff that his office is requesting .specific responses to each finding. Mr. Ronnow felt on the first two findings, staff has sufficient information to respond to Mr. Blackwelder and requested Board action on findings 3 and 4. Mr. Unsworth asked if the hours of the mechanic are being charged off as the work is being performed. Mr. Ronnow stated the hours could be charged off because after the new buses are on-line, less repairs should occur. Ms. McDaniels stated the mechanic does the yard, building and bus maintenance at the Transit Center. Ms. McDaniels is hopeful that the mechanic will be able to keep the buses cleaner if there are less repairs which have to be done. Mr. Ronnow recommended that the mechanic be maintained and keep track of the actual hours of work. Mr. Torn felt that Delores McDaniels should not be a driver, .but should be a full-time transit coordinator and expand the ridership and maintain the Joint .Powers Agreement. Ms. McDaniels stated she can drive the buses if necessary, for instance if a driver is sick. Ms. McDaniels stated there are a lot of phone calls regarding the schedule of the LETS buses, and Ms. Daniels could add a safety training program. Page two Lake Elsinore Transit System Minutes April 26, 1983 4. BUSINESS ITEMS - Continued. C. LETS Performance Audit - Continued. MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY THAT THE TRANSIT COORDINATOR BE STRICTLY A TRANSIT COORDINATOR AND NOT A DRIVER AND THAT WE MAINTAIN THE JOINT POWERS AGREEMENT. OFF-AGENDA ITEMS Mr. MacMurray reported the new buses are being inspected and checked out against possible defects and changes made against factory modifications as recommended by United Bus Sales. Mr. Porter reported that he has received a notice from Grayhound Lines indicating they will be asking the Public Utilities Commission for a 15% rate increase. 5. ADJOURNMENT MOVED BY UNSWORTH, SECONDED BY TORN AND CARRIED UNANIMOUSLY TO ADJOURN THE MEETING OF THE LAKE ELSINORE TRANSIT'BOARD`AT 12:Ofi A.M. - J MAC MURRAY, I PER~- L E ELSINORE TRANSIT SYST ,LAKE ELSINORE ATTEST: ~ i2~s~~~~_~ ~L~~ DEBORAH A. HgRRI~CITY LERK ~._..F_ ~~_ MINUTES LAKE ELSINORE TRANSIT SYSTEM TUESDAY, MAY 24, 1983 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA 1. CALL TO ORDER The Regular Meeting of the Lake Elsinore Transit System was called to order by Chairperson MacMurray at 11:28 p. m. 2. ROLL CALL PRESENT: BOARDMEMBERS: KNIGHT, TORN, VALENZUELA, UNSWORTH, MAC MURRAY ABSENT: BOARDMEMBERS: NONE Also present were: Interim General Manager Trevino, City Attorney Porter, City Clerk Harrington, Public Works Director/City Engineer Rubel and Finance Director Ronnow. 3. MINUTES - APRIL 26, 1983 MOVED BY TORN, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF APRIL 26 ,1983, AS PRESENTED. 4. BUSINESS ITEMS A. Operation Summarization - April, 1983 This item was accepted as an informational item. Discussion ensued regarding future disposition of the older buses replaced by the Blue Birds. It was discussed that this should be brought up after any future buses are purchased. B. Monthly Financial Report 1. Warrant List for Ratification MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO APPROVE THE WARRANT LIST FOR NUMBERS 173 THROUGH 247 NON-INCLUSIVELY AND 18107 THROUGH 13201 NON-INCLUSIVELY, IN THE AMOUNT OF $145,106.82, FOR THE MONTH OF APRIL, 1983. 2. Statement of Operation (Income and Expenses) - April, 1983. This item was accepted as an informational item. 3. Monthly Report - April, 1983: This item was accepted as an informational item. C. General Information: Mr. Trevino stated there has been discussion on the possibility of the buses filling up at the Yard and servicing of the buses at the Yard. 5. ADJOURNMENT MOVED BY VALENZUELA, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO ADJOURN THE REGULAR MEETING OF THE LAKE ELSINORE TRANSIT BOARD AT 11:32 P.M. ATTEST: N MAC UR AY, CHAIRPERSOP KE ELSINORE TRANSIT SYSTEM F THE CITY OF LAKE ELSINORE ,/~ ~C/ /~ 'DEBORAH A. HAR~VG ON, SE ETARY/CITY CLERK MINUTES LAKE ELSINORE TRANSIT SYSTEM TUESDAY, JUNE 28, 1983 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA 1. CALL TO ORDER The Regular Meeting of the Lake Elsinore Transit System was .called to order by Chairperson MacMurray at .8:30 p.m. 2. ROLL CALL PRESENT: BOARDMEMBERS: KNIGHT, TORN, VALENZUELA, UNSWORTH, MAC MURRAY ABSENT: BOARDMEMBERS: NONE Also present were: Interim General Manager;.Trevino, City Attorney Porter, City Clerk Harrington,. Public Works Director/City Engineer Rubel and Finance Director Ronnow. 3. MINUTES -MAY 24: 1983 MOVED BY TORN, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF MAY 24, 1983, AS PRESENTED. 4. BUSINESS ITEMS A. Monthly Financial Report 1. Warrant List MOVED BY TORN, SECONDED BY UNSWORTH.AND CARRIED UNANIMOUSLY TO APPROVE THE WARRANT CIST FOR NUMBERS 18213 THROUGH 18366, NON-INCLUSIVELY IN THE AMOUNT OF $2,506.58 FOR THE MONTH OF MAY, 1983. 2. Statement of Operation (Income and Expenses) - May, 1983. This item was accepted as an informational item. 3. Monthly Report - May, 1983 item. This item was accepted as an informational B. Letter from LETS Rider - Bradshaw Ms. Valenzuela reported that Margaret Bradshaw wrote a letter commending Willie Bishop for his performance as a bus driver. Ms. Valenzuela felt the letter should be read aloud and that the Board direct the LETS Director to send a letter of commendation to Willie Bishop. Ms. Valenzuela read the letter from Margaret Bradshaw at this time. MOVED BY VALENZUELA, SECONDED BY TORN AND CARRIED UNANIMOUSLY TO SEND A LETTER OF COMMENDATION TO WILLIE BISHOP, TO BE SIGNED BY THE BOARD AND DIRECTOR AND A COPY PLACED IN MR. BISHOP'S PERSONNEL FILE. C. Compensation for LETS Boardmembers MOVED BY VALENZUELA, SECONDED BY KNIGHT AND CARRIED THAT THE BOARD OF DIRECTORS ESTABLISH A COMPENSATION-POLICY OF $75.00 PER MEETING, PER BOARDMEMBER, TO COMMENCE JULY, 1983, AND THAT THE CITY ATTORNEY BE DIRECTED TO PREPARE THE APPROPRIATE ORDINANCE RELATING THERETO. AYES: KNIGHT, VALENZUELA, UNSWORTH NOES:-TORN, MAC MURRAY ABSENT: NONE D. Operation Summarization -.May, 1983 Discussion ensued among the Boardmembers regarding the ridership amount almost reaching 7,000 per month. The Board felt one of the contributing factors was the new buses. Mr. Torn asked staff to look into have the buses serviced on off-hours. Page two Lake Elsinore Transit System Minutes of June 28, 1983 4. BUSINESS ITEMS - Continued.. Off-Agenda Item - Neuman Request regarding Bench on Peck Street Mr. Trevino read a Tetter signed by Robert L Neuman, requesting the bench located. on Peck Street be eliminated since there is not bus service at this location and there are ': activities at .the bench which result in the need to be picking up beer cans and wine and whiskey bottles. Mr. Torn suggestedthis item'be run past the Downtown Business Association for their input. Bob Jacobson stated the bus stop bench at_the Alamo Market has had the sun sheild torn off. Mr. Torn thought there might be some extra-sun shades. at the City Yard and if so; they could be installed. Mr. MacMurray asked Mr. Trevino to check into the matter. 5. ADJ-0URNMENT MOVED BY KNIGHT, SECONDED BY TORN-AND CARRIED UNANIMOUSLY TO ADJOURN THE REGULAR MEETING OF THE LAKE ELSINORE TRANSIT BOARD AT 8:43 P.M. J MAC MURRAY, PE ON E ELSLNORE TRANSIT SYSTEM THE CITY OF LAKE ELSINORE ATTEST: ' 'DEBORAH A. H RRINGTON, SE ETARY MINUTES LAKE ELSINORE TRANSIT SYSTEM TUESDAY, JULY 26, 1983 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA 1. .CALL TO ORDER The Regular Meeting of the Lake Elsinore Transit System was called to order by Chairperson MacMurray at 12:12 a.m. on July 27, 1983. 2. ROLL CALL PRESENT: BOARDMEMBERS: KNIGHT, TORN, VALENZUELA, UNSWORTH, MAC MURRAY ABSENT: BOARDMEMBERS: NONE Also present were: General Manager Trevino,. City Attorney Porter, City Clerk Harrington, Finance Director Ronnow and City Engineer/Public Works Director Rubel. 3. MINUTES - JUNE 28, 1983 MOVED BY VALENZUELA, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF JUNE 28, 1983, AS PRESENTED.. .. 4. BUSINESS ITEMS A. Operation Summarization - June, 1983 - Received and filed. B. Monthly Financial Report: 1. Warrant List for Ratification: Warrant Numbers 18387 through 18662, ' non-inclusively in the .amount of $4,670.14. 2. Statement of Operation: Received and filed. 3. Monthly Performance Report: Received and filed. MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO RECEIVE AND FILE ALL REPORTS AND APPROVE WARRANTS TO BE PAID. C. Article 4 Claim, Fiscal Year 7983-84 LETS RESOLUTION N0. 83- 1 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE ELSINORE TRANSIT SYSTEM OF LAKE ELSINORE, CALIFORNIA, SIGNIFYING ITS INTENTION TO SUBMIT A CLAIM FOR FUNDS UNDER THE TRANSPORTATION DEVELOPMENT ACT OF 1977 AND AUTHORIZING THE GENERAL MANAGER TO COMPLETE ALL DOCUMENTS TO SUPPORT CLAIMS FOR FUNDS. MOVED BY VALENZUELA, SECONDED BY TORN AND CARRIED UNANIMOUSLY TO APPROVE LETS RESOLUTION NO. 83- 1. D. Fiscal Year 1983-84 Lake Elsinore Transit System Budget Mr. Ronnow read the Lake Elsinore Transit System Budget Message, which provided background information on the System and anticipated funding for the upcoming fiscal year. Mr. Ronnow reviewed the Salaries and Benefits; Maintenance and Operation and Capital Outlay sections of the budget. The total budget of $162,499 represents a 12% increase over last year's budget. LETS RESOLUTION N0. 83-2 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE ELSINORE TRANSIT SYSTEM, APPROVING AND ADOPTING THE BUDGET FOR THE 1983-84 FISCAL YEAR AND APPROPRIATING FUNDS THEREFORE. Chairperson MacMurray opened the public hearing at 12:16 a.m. asking those who wished to speak on the budget to state their name and address. No one asked to speak. .Chairperson MacMurray closed the public hearing at 12:17 a.m. MOVED BY VALENZUELA, SECONDED BY TORN AND CARRIED UNANIMOUSLY TO ADOPT LETS RESOLUTION NO. 83-2. Page two - Lake Elsinore Transit System Minutes July 26, 1983 - 4. BUSINESS ITEMS - Continued E. Proposal to Lease LETS Yard -,Oral Report Mr. Trevino reported that he had received an inquiry from ARA Transportation, Inc. looking for a location to store their buses and perhaps other services associated with the storage of the buses. Mr. Trevino has indicated to the ARA representative that they could lease the Lake Elsinore Transit System Yard. with the office so that they could park 15 to 17 dual axle buses for the sum of $1,250 per month. The City can provide #2 Diesel for said buses at $1.092 per gallon, subject to our price change. Secondly, if the above is accepted, he can install a 2,000 gallon tank to provide fuel for the buses. Thirdly, the City can also provide the washing and cleaning of each bus once a week by City personnel on an hourly basis. This sum would be approximately $12.25 an hour. This figure includes all fringe benefits and insurance. Finally, the City can provide emergency service only, such as changing a flat tire, starting up dead buses, etc., for $15.00 an hour, including all fringe benefits, plus supplies. Discussion was led on moving the existing building housing the Fire Truck to the City Yard. Mr. Trevino will look into the matter. Mr. Torn asked if there would be any. legal ramifications because of the income to the Lake Elsinore Transit System from T.D.A. The Board discussed that the land is actually owned by the City and that the agreement should be made with the City Council. Discussions were led on the additional fencing that may be required to hold <~. the buses at the City Yard. Mr. Trevino stated this could come out of the funds to be received from ARA. Mr. Trevino stated the Coordinator's Office may be at the City Yard. MOVED BY VALENZUELA, SECONDED BY UNSWORTH AND CARRIED`UNANIMOUSLY TO APPROVE THERECOf4MENDATION IN CONCEPT AND THAT THE MATTER BE BROUGHT BACK TO THE CITY COUNCIL. F. LETS Claim No. 83-1, Snyder - Give Late Filing Notice with Alternate Notice of Rejection Mr. Porter reported this claim is a result of an accident from which an employee in her car was hit by a LETS bus backing up in the LETS parking lot. Ms. Snyder has filed a Workman's Compensation Claim and a Claim against the .City. MOVED BY TORN, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO GIVE A LATE FILING NOTICE WITH AN ALTERNATE NOTICE -0F REJECTION. 5. REPORTS AND RECOMMENDATIONS Mr. Knight led a discussion on utilizing advertising on the buses. Mr. Torn felt the advertising should be inside the bus. Mr. Torn suggested that the director look into advertising sign holders for the inside of the bus. Mr. Knight also felt the buses could be utilized for advertising local. events which are scheduled to take place. Mr. Unsworth felt that anything to do with the outside of the buses should come before the Board for approval. 6. ADJOURNMENT MOVED BY KNIGHT, SECONDED BY MAC MURRAY AND CARRIED UNANIMOUSLY TO ADJOURN THE REGULAR MEETING OF THE LAKE ELSINORE TRANSIT BOARD AT 12:30 A.M. J MAC MURRAY, CHAIRPE ~ N KE ELSINORE TRANSIT SYSTEM ATTEST: OF THE CITY OF LAKE ELSINORE ~DEBORFlH A. HARRINGTON, F~I'~Y CLERK MINUTES LAKE ELSINORE TRANSIT SYSTEM TUESDAY, AUGUST 23, 1983 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA 1. CALL TO ORDER The Regular Meeting of the Lake Elsinore Transit System was called to order by Chairperson Mac Murray at 10:30 p.m. 2. ROLL CALL PRESENT: BOARDMEPIBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: BOARDMEMBERS: NONE Also present were: General Manager Trevino, City Attorney Porter, Public Works Director/City Engineer Rubel, Finance Director Ronnow and Secretary Money. MOVED BY UNSWORTH, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO APPOINT JO ANN MONEY AS SECRETARY TO THE L.E.T.S. BOARD. 3. MINUTES MOVED BY UNSWORTH, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF JULY 23, 1983 AS PRESENTED. 4. BUSINESS ITEMS A. Operation Summarization - July, 1983 - Received and Filed. 6. Monthly Financial Report: 1. Warrant List for Ratification: Warrant Numbers 18667 through 18829, non-inclusively in the amount of $1454.85. 2. Statement of Operations - July, 1983 - Received and Filed. 3. Monthly Performance Report - July, 1983 - Received and Filed. MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO RECEIVE AND FILE ALL REPORTS AND APPROVE ~dARRANTS TO BE PAID. C. Resolution Setting Compensation of Officers and Employees. L.E.T.S. RESOLUTION N0. 83-3 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE ELSINORE TRANSIT SYSTEM SETTING FORTH THE COMPENSATION OF OFFICERS AND EMPLOYEES OF SAID AGENCY FOR THE FISCAL YEAR 1983-84. 5. REPORTS AND RECOMMENDATIONS Council discussion ensued regarding the revising of bus schedules, procedures for reporting damage to buses and the placement of advertising on the inside of buses. Mr. Trevino stated that he has discussed these and other related matters with Mr. Mac Murray recently and will be working on some changes in procedures and will bring back recommendations at the next meeting. 6. ADJOURNMENT MOVED BY KNIGHT, SECONDED BY TORN AND CARRIED UNANIMOUSLY TO ADJOURN THE REGULAR MEETING OF THE LAKE ELSINORE TRANSIT BOARD AT 10:40 P.M. ~- ATTEST: J AC MURRAY, G AIRPERS91 KE ELSINORE TRANSIT SYSTEM ~ ~ F THE CITY OF LAKE ELSINORE J ANN MONEY, SECRETARY MINUTES LAKE ELSINORE TRANSIT SYSTEM TUESDAY, SEPTEMBER 27, 1983 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA 1. CALL TO ORDER The Regular Meeting of the Lake Elsinore Transit System was called to order by Chairperson Mac Murray at 10:49 p.m. 2. ROLL CALL PRESENT: BOARDMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: BOARDMEMBERS: NONE Also present were: General Manager Trevino, City Attorney Porter, Public Works Director/City Engineer Rubel, Finance Director Ronnow and Secretary Money. 3. MINUTES - August 23, 1983 MOVED BY VALENZUELA, SECONDED BY UNSWORTH AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF AUGUST 23, 1983 AS PRESENTED. 4. BUSINESS ITEMS A. Operation Summarization - August, 1983 - Received and Filed. B. Monthly Financial Report 1. Warrant List for Ratification: Warrant Numbers 18835 through 19018, non-inclusively in the amount of $4,314.72, for the month of August, 1983. 2. Statement of Operations - August, 1983 - Received and Filed. 3. Monthly Performance Report - August, 1983 - Received and Filed. MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO RECEIVE AND FILE ALL REPORTS AND APPROVE WARRANTS TO BE PAID. 5. REPORTS AND RECOMMENDATIO Mr. Knight asked what will be done with the old buses. His concern was that if they were to be used as stand-by vehicles, they would probably deteriorate. Mr. Trevino stated that, if feasible, the mechanics would utilize parts from both buses in order to make one sound vehicle. Mr. Unsworth asked if anything had been done regarding the establishment of a commutor bus, possibly to the Tyler Mall in Riverside. He would like someone to research and determine if there would be sufficient ridership to make it feasible. Dolores McDaniels, Transit Coordinator, reported on the new radios in the L. E. T.S. buses. The drivers can now contact the Sheriff's Department to report cars parked illegally in bus zones, so that they can issue citations. Mr. Trevino reported that Dolores McDaniels has prepared a handbook which he will be distributing to Council for review. Mr. Torn commented that RTA produced a mailer to persons along their bus routes which gave an overview of their service and provided a perforated coupon for a free bus ride. He suggested that we devise a way, at no expense to I_. E.T.S., to get a free ticket to the Public. Mr. Mac Murray will follow-u p. Mr. Unsworth asked who is responsible to notify various local agencies when a street is to be closed. Mr. MacMurray stated that it is the sole responsib- ility of the contractor to make proper notification when there is to be a street closure, and the approximate length of time it will be closed. Cal-trans, L. E.T.S., Police and Fire Departments should all be notified in these cases. Page two Lake Elsinore Transit System Minutes September 27, 1983 5. REPORTS AND RECOMMENDATIONS - continued. Mr. Knight asked if we are still considering the purchase of a third bus. Mr. Trevino stated there will be no dollars available until next year. 6. ADJOURNMENT MOVED BY VALENZUELA, SECONDED BY UNSWORTH AND CARRIED UNANIMOUSLY TO ADJOURN THE REGULAR MEETING OF THE LAKE ELSINORE TRANSIT BOARD AT 10:56 P.M. ~ , N MAC MURRAY, AIRPE ON KE ELSIPJORE TRANSIT SYSTEP1 F THE CITY OF LAKE ELSINORE Respectfully submitted, J ANN MONEY, CLERK OF THE ARD MINUTES LAKE ELSINORE TRANSIT SYSTEM 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, OCTOBER 25, 1983 CALL TO ORDER The Regular P1eeting of the Lake Elsinore Transit System was called to order by Chairperson Mac Murray at 10:27 p.m. 2. ROLL CALL PRESENT: BOARDMEMBERS: KNIGHT, P4AC MURRAY, TORN,VALENZUELA, UNSWORTH ABSENT: BOARDMEMBERS: NONE Also present were: General Manager Trevino, City Attorney Porter, Public Works Director/City Engineer Rubel, Interim Finance Director Hitchcock and Clerk of the Board Money. 3. MINUTES - September 27, 1983 MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF SEPTEMBER 27, 1983 AS PRESENTED. 4. BUSINESS ITEMS A. Operation Summarization - September, 1983 - Received and Filed B. Monthly-Financial Report 1. Warrant List for Ratification: Warrant Numbers 19020 through 19204, non-inclusively in the amount of $1,298.74, for the month of September, 1983 - Approved. 2. Statement of Operations - September, 1983 - Received and Filed. 3. Monthly Performance Report - September, 1983 - Received and Filed. MOVED BY TORN, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO RECEIVE AND FILE ALL REPORTS AND APPROVE WARRANTS TO BE PAID. 5. REPORTS AND RECOMMENDATIONS Pls. Valenzuela commented that at the last meeting, Mr. Torn suggested a mailer be prepared and distributed to residents along the bus routes, including a coupon for a free bus ride. She stated she would like to see this done. The time between Thanksgiving and Christmas is very good for promotions. Dolores McDaniels, Transit Coordinator, was directed to follow through on the recommendation and coordinate with the City Manager. It was suggested that an advertisement be placed in the Sun Tribune newspaper along with a free ride coupon. Dolores McDaniels questioned if the routes are going to be reviewed. Mr. Trevino stated that this will be discussed at the next meeting on November 8. Mr. Torn stated that a Public Hearing is required before the bus routes are changed. Mr. Unsworth addressed a question Watch would like. to request using center at night for the Neighborh~ there be any problem or conflict? yard is city property so the only City Council. to Mr. Porter. The Neighborhood the L.E.T.S. office as a dispatch god Watch patrol cars on duty. Would Mr. Porter stated that the L. E.T.S. approval would need to be from 6. ADJOURNMENT MOVED BY KNIGHT, SECONDED BY UNSWORTH AND CARRIED UNANIMOUSLY TO ADJOURN THE REGULAR MEETING OF THE LAKE ELSINORE TRANSIT BOARD AT 10:36 P.M. cx N MAC MURRAY, H P SON. AKE ELSINORE TRANSIT SYSTEM OF THE CITY OF LAKE ELSINORE Respectfully submitted ANN MONEY, CLERK OF TH ARD MINUTES LAKE ELSINORE TRANSIT SYSTEM 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, NOVEMBER 22, 1983 1 2 CALL TO ORDER The Regular Meeting of the Lake Elsinore Transit .System was called to order by Chairperson Mac Murray at 11:06 p.m. Rni i roi i PRESENT: BOARDMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: BOARDMEMBERS: NONE Also present were: General Manager Trevino, City Attorney Porter, City Engineer/Public Works Director Rubel and Clerk of the Board Money. 3. MINUTES - October 25, 1983 MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF OCTOBER 25, 1983 AS PRESENTED. 4. BUSINESS ITEMS A. Operation Summarization - October, 1983 - Received and Filed B. Monthly Financial Report 1. Warrant List for Ratification: Warrant Numbers 19228 through 19410, non-inclusively in the amount of $1263.04 for the month of October, 1983 -Approved. 2. Statement of Operations - October, 1983 - Received and Filed. 3.. Monthly Performance Report - October, 1983 - Received and Filed. MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO RECEIVE AND FILE ALL REPORTS AND APPROVE WARRANTS TO BE PAID. 5. REPORTS AND RECOMMENDATIONS Dolores McDaniels reported that she has been working with the City Manager on bus route changes. Mr. Trevino requested a study session be scheduled to discuss the L. E.T.S. Operation. Board concurred to set a date for the study session at the next Council meeting. OFF-AGENDA ITEM MOVED BY UNSWORTH, SECONDED BY TORN AND CARRIED UNANIMOUSLY TO APPOINT JO BARRICK CONTROLLER OF THE LAKE ELSINORE TRANSIT SYSTEM. 6. ADJOURNMENT MOVED BY UNSWORTH, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO ADJOURN THE REGULAR MEETING OF THE LAKE ELSINORE TRANSIT BOARD AT 11:22 P.M. Respectfully Submitted J ANN ONEY, Clerk oft Board J MAC MURRAY, CH IRPE N LA E ELSINORE TRANSIT SY EM THE CITY OF LAKE ELSINORE MINUTES LAKE ELSINORE TRANSIT SYSTEM 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, DECEMBER 27,1983 1. CALL TO ORDER The Regular Meeting of the Lake Elsinore Transit System was called to order by Chairperson Mac Murray at 11:55 p.m. 2. ROLL CALL PRESENT: BOARDMEMBERS: KNIGHT, MAC MURRAY, TORN, VALENZUELA, UNSWORTH ABSENT: BOARDMEMBERS: NONE Also present were: General Manager Trevino, City Attorney Porter, City Engineer/Public Works Director Rubel, City Planner Corcoran and Clerk of the Board Money. 3. MINUTES - November, 22, 1983 MOVED BY VALENZUELA, SECONDED BY KNIGHT AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF NOVEMBER 22, 1983 AS PRESENTED. 4. BUSINESS -ITEMS A. Operation Summarization - November, 1983 - Received and Filed. B. Monthly Financial Report 1., Warrant List for Ratification: Warrant Numbers 19423 through 19537, non-inclusively in the amount of $1,880.78 for the month of November, 1983. Mr. Unsworth requested a written explanation of Warrant No. 19537 - Rightway Chemical Toilets. MOVED BY TORN, SECONDED BY VALENZUELA AND CARRIED UNANIMOUSLY TO APPROVE ALL WARRANTS TO BE PAID WITH THE EXCEPTION OF WARRANT N0. 19537, RIGHTWAY CHEMICAL TOILETS. 2. Statement of Operation - November, 1983 - Received and filed. 3. Monthly Performance Report - November, 1983 - Received and Filed. MOVED BY UNSWORTH, SECONDED BY VALENZUELA AND CARRIED UNANI- MOUSLY TO RECEIVE AND FILE REPORTS. 5. REPORTS AND RECOP1MENDATIONS Mr. Trevino requested a study session be scheduled for Thursday, January 5 at 7:00 p.m. to discuss bus routes and a transit promotion. 6. ADJOURNMENT MOVED BY UNSWORTH, SECONDED BY TORN AND CARRIED UNANIMOUSLY TO ADJOURN THE REGULAR MEETING OF THE LAKE ELSINORE TRANSIT BOARD AT 12:00 P.M. ~~~ii ~ ~r~,~ J~O~1 MAC MURRAY, HAIRPER LAKE ELSINORE TRANSIT SYSTEM OF THE CITY OF LAKE ELSINORE Respectfully Submitted, J ANN MONEY, Clerk of e Board